HomeMy WebLinkAbout2016-12-08 BOWC MIN
Stillwater, Minnesota December 8, 2016
Regular Meeting:
The regular meeting of the Board of Water Commissioners was held on Thursday
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December 8, 2016 at 4:00 P.M.
All Commissioners were present, with President Speedling presiding. Also present was,
Council Member Menikheim Jim Tibbetts absent, also Kathy Newman was not in
attendance to discuss her high bill.
On motion of Commissioner Vania, duly seconded by President Speedling, all voting
“Aye”, the Agenda was accepted as presented.
On motion of Commissioner Vania, duly seconded by President Speedling, all voting
“Aye, the minutes of the November 10, 2016 regular meeting were read and approved as
written.
On motion of President Speedling, duly seconded by Commissioner Vania, all voting
“Aye”, Resolution No. 1495 was approved for payment.
Manager Benson updated the Board for Jim Tibbetts; all new developments have passed
testing requirements and watermains are on. All valves has been brought up to grade
from the 2016 street projects in case we need to operate them this winter.
Commissioner Vania provided the Board with a Water Efficiency Proposal from the
Washington County Municipal Coalition, after discussion, on motion of Commissioner
Vania, duly seconded by President Speedling, all voting “Aye, the Water Efficiency
Proposal was approved, not to exceed $6,000.00.
Manager Benson provided the Board with a request from City of Stillwater’s
Community Development Director, Bill Turnblad to waive the four Water Availability
Charges (WAC) for the Police Station. After discussion, on motion of President
Speedling, duly second by Commissioner, all voting “Aye”, the WAC fees are waived.
Manager Benson asked for Board approval to carry over unused vacation, they are
allowed to carry over 40 hours each year, he currently has 95 hours, after discussion, on
motion of President Speedling, duly seconded by Commissioner Vania, all voting “Aye”,
Manager Benson was allowed to carry over 95 hours of vacation.
Manager Benson presented the Board with meeting dates for the 2017 Board meetings.
There are as follows:
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January 12 February 16 March 9 April 13
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May 11 June 8 July 13 August 10
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September 14 October 12 November 9 December 14
On motion of President Speedling, duly seconded by Commissioner Vania, all voting
“Aye, the dates were approved. Manager Benson will forward a copy to City Clerk,
Diane Ward for publication in the Stillwater Gazette.
Manger Benson provided the Board a list of Depositories for 2017. They are as follows:
Midwest One First State Bank Bayport
Eagle Valley Bank Lake Elmo Bank
After discussion, on motion of Commissioner Vania, duly seconded by President
Speedling, all voting “Aye, the Depositories were approved.
Manager Benson presented the Board with the 2017 Expenditure Budget and after
review on motion of Commissioner Vania, duly seconded by President Speedling, all
voting “Aye, the 2017 Expenditure Budget was approved as presented.
Manger Benson presented the Board with the 2017 Capital Outlay Budget and after
discussion, on motion of President Speedling, duly seconded by Commissioner Vania, all
voting “Aye, the 2017 Capital Outlay Budget was approved with the addition of
$6,000.00 for the Water Efficiency Proposal, an additional $7,000.00 for Cartegraph and
also approved was the 2016 carry-over of $38,371.00
The following items were discussed, with no action taken:
1. Accounts receivable balance as of November 30, 2016 was $252,248.77 with the
actual amount being $277,074.03; this is $8,000.00 higher than last years.
2. Manager Benson introduced new employee James McGath to the Board.
3. Manager Benson informed the Board that the water supply plan has been official
submitted by T.K.D.A.
4. Manager Benson informed the Board that he and Commissioner Vania reviewed
the map book and sent the updates back to Bolton & Menk.
5. Manager Benson provided the Board with test results from Robert Roffers house
with regards to the RF levels coming from the water meter. The reading directly
above the water meter was 225 milliwatts per square meter (mW/m2) which is
well below the FCC exposure limit of 6,000 milliwatts per square meter
6. Commissioner Vania updated the Board on the Washington County Water Supply
Feasibility Assessment Summary. This was approved by all cities in the coalition
at the December meeting at Woodbury City Hall.
7. Commissioner Vania updated the Board on the Water Rate Workshop he attended
with Commissioner Jensen that was put on by Metropolitan Council Clean Water,
Land and Legacy Funds and CDM Smith.
8. Commissioner Vania questioned the need for LBG who is a sub-consultant for
T.K.D.A. to prepare our wellhead protection plan. Manager Benson explained the
LBG will be providing the ground water flow modeling portion of the plan. The
majority of the cost will be to complete this modeling. The Wellhead Protection
Plan was previously approved for $45,000.00, Manager Benson will change the
Capital Outlay Budget to $42,000.00.
There being no further business, on motion of President Speedling, duly seconded by
Commissioner Vania, all voting “Aye, the meeting was adjourned.
Attest: Secretary