HomeMy WebLinkAbout2016-11-10 BOWC MIN
Stillwater, Minnesota November 10, 2016
Regular Meeting:
The regular meeting of the Board of Water Commissioners was held on Thursday
November 10, 2016 at 8:00 A.M.
All Commissioners were present, with President Speedling presiding. Also present was
Jim Tibbetts, Council Member Menikheim and Robert Roffers.
On motion of Commissioner Vania, duly seconded by President Speedling, all voting
“Aye”, the Agenda was accepted as presented.
On motion of President Speedling, duly seconded by Commissioner Vania, all voting
“Aye, the minutes of the October 13, 2016 regular meeting were read and approved as
written.
On motion of President Speedling, duly seconded by Commissioner Vania, all voting
“Aye”, Resolution No. 1494 was approved for payment.
Jim Tibbetts reported to the Board that most of the 2016 street projects are wrapping up
and he will be working with contractors to make sure the gate valves are brought up to
grade and accessible this winter. He is also gathering information on service lines for
next year’s street projects and the hydrant flushing is just about completed. Rutherford
Station and Heifort Hills developments have all the watermain installed and have been
tested. The Preserves development has all the watermain in and we are waiting for
bacteriological test results. Andy mentioned to Jim about a 4" hydrant on Abbott St W by
Lily Lake that will need some service work to get through the winter, if not serviceable, it
will need to be replaced. Manager Benson provided the Board with an update on the
Water Supply Plan and the presentation for the City Council. After discussion, on motion
of Commissioner Vania, duly seconded by President Speedling, all voting “Aye”, the
Water Supply Plan was approved.
Manager Benson provided the Board with the tabulation of bids for the repainting of the
Lily Lake Tank. Bids are as follows, lowest to highest:
Classic Protective Coatings, Inc. $283,550.00
M.K. Painting $295,000.00
Maguire Iron, Inc. $342,700.00
Champion Coatings, Inc. $353,850.00
TMI Coatings $406,000.00
The Osseo Construction Co. $406,300.00
Central Tank Coating, Inc. $442,220.00
Abhe & Svoboda, Inc. $758,156.00
After discussion, on motion of Commissioner Vania, duly seconded by President
Speedling, all voting “Aye”, Classic Protective Coatings was awarded the bid on the base
bid price of $283,550.00 as recommended by T.K.D.A.
Manager Benson informed the Board that there were four applicants for the position of
Jr. Water Maintenance III in which only one met the requirements and was interviewed.
After discussion, on motion of President Speedling, duly seconded by Commissioner
Vania, all voting “Aye”, James McGath was hired to fill the position.
The following items were discussed, with no action taken:
1. Accounts receivable balance as of October 31, 2016 was $395,939.29 with the
actual amount being $418,309.37; this is $55,000.00 higher than last years.
2. Robert Roffers attended the Board meeting and expressed his concerns with the
high RF output from his water meter. He was told by a friend that went thru his
house with a tester that the area around the water meter showed a very high range.
After discussion, Manager Benson will contact T.K.D.A. and set up a time to
meet with Mr. Roffers to go thru his house and test with the same RF meter that
was used by Ferguson Waterworks when they completed the meter change out in
2013 and 2014. Matt Ellingson with T.K.D.A will also test the meter register
outside if needed.
3. Manager Benson informed the Board of a high usage bill at 507 Broadway St S.,
the owner, Kathy Newman was unable to attend the meeting so she will be
th
attending the December 8, 2016 meeting.
4. Manager Benson informed the Board that he is working with Stephanie Souter
from Washington County and the Minnesota Technical Assistance Program
(MNTAP) to encourage water efficiency in Washington County.
5. Manager Benson explained to the Board that there were changes in the state
plumbing code this year that requires all backflow devices to be tested yearly,
including residential irrigation systems. He met with a company called Safe
Water Commission, they are offering a management program at no cost to the
Board. Manager Benson will arrange for Safe Water Commission to attend a
future Board meeting.
6. Manager Benson updated the Board on the A.E.D. It is back in the office and he
will be working with the Fire Department to order a new battery and pads.
7. Manager Benson updated the Board on the mapping process with Bolton & Menk
and after discussion, Commissioner Vania offered to help review the map book.
8. Manager Benson handed out the Expenditure, Revenue and Capital Outlay
budgets for 2017 for the Board to review. They will be discussed at the
December Board Meeting.
9. Commissioner Jensen brought up a training session for City’s working on their
Comprehensive Plan. Council member Menikheim will talk with City
Administrator Tom McCarty.
10. Commissioner Jensen brought up a Water Utility Rate Assessment Workshop
being put on by Metropolitan Council, Clean Water, Land and Legacy Funds and
CDM Smith on December 7, 2016 at the Shoreview Community Center in
Shoreview, MN
There being no further business, on motion of Commissioner Vania, duly seconded by
President Speedling, all voting “Aye”, the meeting was adjourned.
Attest: Secretary