HomeMy WebLinkAbout2016-10-13 BOWC MIN
Stillwater, Minnesota, October 13, 2016
Regular Meeting:
The regular meeting of the Board of Water Commissioners was held on Thursday
October 13 2016 at 8:00 A.M.
President Speedling & Commissioner Jensen present, Commissioner Vania via phone
with President Speedling presiding.
On motion of President Speedling, duly seconded by Commissioner Jensen, all voting
“Aye”, the Agenda was accepted as presented.
On motion of President Speedling, duly seconded by Commissioner Jensen, all voting
“Aye, the minutes of the September 6, 2016 regular meeting were read and approved as
written.
On motion of President Speedling, duly seconded by Commissioner Jensen, all voting
“Aye”, Resolution No. 1493 was approved for payment.
Jim Tibbetts was unable to attend the Board Meeting, Manager Benson updated the
Board on the hydrant replacement on Orleans St E. and Fourth Ave., after the hydrant
was replaced they turned the water back on and one of the isolation valves started
leaking. This is scheduled to be replaced on Tuesday October 18, 2016 and all residents
will be notified. James Steele Construction will be repairing a leaky service valve for the
new Ideal Credit Union at 2020 Washington Ave on Monday October 17, 2016 and
business owners have been notified in case the watermain needs to be shut off. Jim has
been working the contractors on other projects and they are also flushing hydrants along
with the Fire Department. President Speedling asked about the Rutherford Station
project which is a new project in the City of Stillwater. They are in the process of
flushing the watermain and taking bacteriological tests, the first one passed and they will
be flushing and taking a second sample today.
Manager Benson provided the Board with an annual contract from SafeAssure
Consultants, Inc. for safety training. After discussion, on motion of President Speedling,
duly seconded by Commissioner Jensen, all voting “Aye”, the contract was approved for
$2,273.58.
Manager Benson informed the Board that a chlorine regulator needs to be purchased due
to age, this will be used as a spare After discussion, on motion of President Speedling,
duly seconded by Commissioner Jensen, all voting “Aye”, the regulator may be
purchased not to exceed a cost of $1,335.00.
Manager Benson provided the Board with two quotes for lawn maintenance through the
end of 2016 due to being short one employee.
They are as follows:
Valley Green Lawn & Landscape
Weekly Mowing $815.00
Fall Clean Up $ 1,300.00
Ring Lawn Care
Weekly Mowing $510.00
Fall Clean Up $765.00
On motion of President Speedling, duly seconded by Commissioner Jensen, all voting
“Aye”, Ring Lawn Care was approved for lawn maintenance through the end of 2016.
The following items were discussed, with no action taken:
1. Accounts receivable balance as of September 30, 2016 was $80,250.42 the actual
amount being $110,650.85 this is $47,000.00 higher than last years.
2. Manager Benson informed the Board that 101 Delinquent Notices were mailed
out for a total of $15,902.14.
3. Manager Benson informed the Board that 2015 was the first full year with all new
meters, the unaccounted for water went from 7.3% average to 0.4%.
4. Discussion was held on the Water Supply Plan that was drafted by T.K.D.A. The
Board will review and discuss at the next board meeting.
5. Manager Benson informed the Board that they held a pre bid meeting for the Lily
Lake Tank, two of the twelve bidders attended Manager Benson provided the
Board members with a project manual for their review.
6. Manager Benson updated the Board on the open position, after talking with
President Speedling, they will set up interviews for late October or early
November.
7. Commissioner Vania questioned the air conditioning units that were installed at
wells #5 and #10. Manager Benson informed the Board that they are installed,
working and have passed inspection by the City of Stillwater Building
Department.
8. Manager Benson informed the Board that Brochman Blacktopping will be making
repairs to the driveway at the office before the end of the year.
9. Manager Benson is still working on the AED with the fire department.
10. Manager Benson received an updated map from Bolton & Menk, he will review
and get back to them.
There being no further business, on motion of President Speedling, duly seconded by
Commissioner Jensen, all voting “Aye, the meeting was adjourned.
Attest: Secretary