HomeMy WebLinkAbout2016-09-06 BOWC MIN
Stillwater, Minnesota September 6, 2016
Regular Meeting:
The regular meeting of the Board of Water Commissioners was held on Tuesday
September 6, 2016 at 8:00 A.M.
All Commissioners were present, with President Speedling presiding. Also present was
Jim Tibbetts, Council Member Menikheim and City of Stillwater Administrator Tom
McCarty.
On motion of President Speedling, duly seconded by Commissioner Vania, all voting
“Aye”, the Agenda was accepted as presented.
On motion of Commissioner Vania, duly seconded by President Speedling, all voting
“Aye, the minutes of the August 11, 2016 regular meeting were read and approved as
written.
On motion of President Speedling, duly seconded by Commissioner Vania, all voting
“Aye”, Resolution No. 1492 was approved for payment.
Jim Tibbetts reported to the Board that the Olive Street project is moving along, all the
service line work has been completed, storm sewer has been installed; but they will need
to go back and adjust some of the curb stops and gate valves as the work continues. The
round-a-bout at Highway 96 and County Road 15 is moving along as they have the first
lift of asphalt down and they still have some utilities to move this fall, nothing will affect
the watermain and he will stay in contact with them as they complete their final grading.
All the watermain and services for phase one of Rutherford Station have been installed
but still need to be check for pressure and a bug test completed, Jim will keep in touch
with the contractor on a daily basis until the project is complete. They repaired a
watermain break on Saturday September 3, 2016 in Croixwood on Hidden Valley Court;
rd
Osman Avenue and 63 Street has the first lift of asphalt down and Jim will continue to
work with the contractor as valve boxes need to be raised before the final lift. Well #5
and #10 have the air conditioning equipment installed, they are waiting for the electrical
to be hooked up.
Manager Benson provided the Board with a quote from Brochman Blacktopping to
repair the driveway at the office in the amount of $3,750.00, therefore after discussion, on
motion of Commissioner Vania, duly seconded by President Speedling, all voting “Aye”,
the repairs may be completed not to exceed $3,750.00, Manager Benson also informed
the Board that he asked for quote to replace the entire driveway to be used for the future
budget.
An election of officers was held for the Board of Water Commissioners to fill the
position of Vice President and after discussion, Commissioner Vania nominated
Commissioner Jensen for Vice President, therefore, on motion of Commissioner Vania,
duly seconded by President Speedling, all voting “Aye” Karen Jensen is now the Vice
President of the Water Board
The Officers and Appointment of Board Members are as follows:
President Steve Speedling Appointment expires June 30, 2017
Vice President Karen Jensen Appointment expires June 30, 2019
Member George Vania Appointment expires June 20, 2018
The following items were discussed, with no action taken:
1. Accounts receivable balance as of August 31, 2016 was $195,934.91 with the
actual amount being $235,575.60; this is $65,000.00 higher than last years.
2. The Board invited City Administrator Tom McCarty to sit in on the discussion of
the Water Supply Plan as the Board will need input from city staff on different
parts of the plan and it will tie in with City’s Comprehensive Plan. After
discussion Tom McCarty will talk with city staff and set up a time to meet in late
September to discuss the Water Supply Plan. The Water Supply Plan is due by
December 31, 2016; the Board will present it to the Stillwater City Council before
submitting the plan.
3. Discussion was held about the WCMWC Water Supply Feasibility Assessment
Draft.
4. Manager Benson informed the Board that the position opening was posted in the
Stillwater Gazette and the Low Down, the deadline for applications is September
8, 2016.
5. Manager Benson updated the Board on the assessments for service repairs.
6. Manager Benson informed the Board that he has talked to Bolton & Menk about
the maps, they will make the changes and contact him when they are completed.
7. Manager Benson informed the Board that he is working with the Stillwater Fire
Department on the AED.
8. Discussion was held about the lead and copper sampling this year, Manager
Benson informed the Board that each owner that supplied a sample was given a
copy of their test results and also the contact number for the Minnesota
Department of Health if they had more questions.
There being no further business, on motion of President Speedling, duly seconded by
Commissioner Vania, all voting “Aye”, the meeting was adjourned
Attest: Secretary