HomeMy WebLinkAbout2016-01-14 BOWC MIN
Stillwater, Minnesota January 14, 2016
Regular Meeting:
The regular meeting of the Board of Water Commissioners was held on Thursday
January 14, 2016 at 8:30 A.M.
All Commissioners were present, with President Speedling presiding. Also present was
Tom Corman, Council Member Menikheim and Rose Holman IT Manager for the City of
Stillwater.
On motion of President Speedling, duly seconded by Commissioner Vania, all voting
“Aye”, the Agenda was accepted as presented.
On motion of Commissioner Nyberg, duly seconded by Commissioner Vania, all voting
“Aye, the minutes of the December 10, 2015 regular meeting were read and approved as
written.
On motion of President Speedling, duly seconded by Commissioner Nyberg, all voting
“Aye”, Resolution No. 1484 was approved for payment.
Manager Benson presented the Board with a Revised Joint Powers Agreement from the
City of Stillwater for IT Support for 2016. Rose Holman, IT Manager for the City of
Stillwater was in attendance to answer questions. After review, on motion of
Commissioner Nyberg, duly seconded by Commissioner Vania, all voting “Aye “, the
Revised Joint Powers Agreement was approved.
Tom Corman reported that there has been one watermain break in Croixwood and that
the street will be repaired in the spring, also there are three service leaks waiting for
repair, one is getting repaired today and one is scheduled for next week and the third one
has not been scheduled and they continue working on building maintenance. John read
meters in December for the quarterly billing, there are a couple of repairs that need to be
completed, notices have been left and we are waiting for a call from the homeowners to
schedule an appointment.
Manager Benson provided the Board with a quote from Linner Electric to replace the
florescent lights in the office and shop with LED lights in the amount of $6,395.00, there
is $6000.00 in the Capital Outlay Budget for this project, therefore after discussion, on
motion of President Speedling, duly seconded by Commissioner Vania, all voting “Aye”,
the quote from Linner Electric was approved.
Manager Benson asked for Board approval for $9,000.00 to purchase water meters
throughout the year as needed; this was in the 2016 Capital Outlay Budget, therefore after
discussion, on motion of President Speedling, duly seconded by Commissioner Vania, all
voting “Aye”, the meters may be purchased.
Manager Benson provided the Board with an estimate from Key’s Well Drilling for Well
#10 after the pump was pulled and inspected for $47,315.00. The original amount before
the pump was pulled was $62,370.00 for which the Board approved $45,000.00. After
discussion, on motion of President Speedling, duly seconded by Commissioner Vania, all
voting “Aye”, the repairs may be made, not to exceed a total cost of $48,000.00.
Manager Benson also provided the Board with an estimate from Key’s Well Drilling for
Well #11 Booster Pump #2 after the pump was pulled and inspected for $9,379.00. The
original quote was $8,879.00 which the Board approved. After discussion, on motion of
Commissioner Nyberg, duly seconded by Commissioner Vania, all voting “Aye, the
repairs may be made not to exceed of total cost of $9,379.00.
The following items were discussed, with no action taken:
1. Accounts receivable balance as of December 31, 2015 was $31,716.19 with the
actual amount being $100,082.84; this is $2,000.00 higher than last years.
2. Manager Benson informed the Board that he is waiting to hear from Bolton &
Menk and there is no new information to share.
3. Manager Benson updated the Board on the Water Supply Plan.
4. Manager Benson informed the Board that he and Andy met with Laurie Schneider
and discussed the Demonstration Yard at the Laurel Street Pumphouse, Manager
Benson also sent out letters and e-mails to the residents that Laurie had talked to;
three of the residents responded and are in favor of the Demonstration Yard and
three have not responded.
5. Manager Benson explained to the Board that Daniel and Tammy Bydon, 7919
Neal Ave N, Stillwater MN 55082 requested a non radio read meter at the time
they hooked up to city water. Upon hooking up to city water, a non radio read
meter was installed and had their plumber run wire and mount the touch pad on
the front of their house as required. When John read meters in December he
found that the touch pad was not mounted on the front of the house, after talking
with the homeowner, she had moved the touch pad to the side of the house
because she was affected by the radio read meter, John tried to explain to her that
they have a non radio read meter. Manager Benson was instructed to send them a
letter and explain that they do not have a radio read meter in their home and
include a list of their options.
6. Commissioner Vania questioned the reduction in fluoride, Manager Benson
explained that he sent the Variance Request in but has not heard back from the
Minnesota Department of Health.
7. Manager Benson brought up calling people to let their water run to prevent frozen
services. Currently we have three lists. List one is people that get called every
year, list two is called if one frozen service is reported, the third list is for people
that froze in 2013 and 2014. After discussion, all people that have had a frozen
service in the past will be called to run their water sometime after the meters are
read in December.
8. Council Member Menikheim was contacted by Karen Jensen wondering what she
could do to participate with the Water Board. After discussion, Council Member
Menikheim will have her contact President Speedling. The Board also suggested
that she would be welcome to attend the Board Meeting as there are no openings
at this time.
There being no further business, on motion of President Speedling, duly seconded by
Commissioner Nyberg, all voting “Aye, the meeting was adjourned.
Attest: Secretary