HomeMy WebLinkAbout2016-04-21 BOWC MIN
Stillwater, Minnesota April 21, 2016
Regular Meeting:
The regular meeting of the Board of Water Commissioners was held on Thursday April
21, 2016 at 8:30 A.M.
Commissioners Nyberg and Vania present, President Speedling absent with
Commissioner Nyberg presiding. Also present was Tom Corman, Council Member
Menikheim.
On motion of Commissioner Nyberg, duly seconded by Commissioner Vania, all voting
“Aye”, the Agenda was accepted as presented.
On motion of Commissioner Nyberg, duly seconded by Commissioner Vania, all voting
“Aye”, the minutes of the March 10, 2016 regular meeting were read and approved as
written.
On motion of Commissioner Nyberg, duly seconded by Commissioner Vania, all voting
“Aye”, Resolution No. 1487 was approved for payment.
Tom Corman reported that they got the floor painted in the shop, and are turning on our
irrigation systems. Brochman Blacktopping will be repairing the holes left from the
watermain breaks and they are waiting to hear from the City of Stillwater on the
reconstruction project for this year.
Manager Benson informed the Board that he is working with Mid America Meter on the
repair of the Well Flow Meter at Well #6. The original meter is no longer made;
Manager Benson will continue to work with Mid America Meter to find a meter that will
work with our plumbing. After discussion, on motion of Commissioner Vania, duly
seconded by Commissioner Nyberg, all voting “Aye, they approved $5,000.00 to replace
the Flow Meter at Well #6
Manager Benson informed the Board that they have to replace all three check valves at
Well #11 Booster Station due to ongoing problems with the current system. After
discussion, on motion of Commissioner Vania, duly seconded by Commissioner Nyberg,
all voting “Aye” the check valves may be replaced not to exceed $16,000.00.
Manager Benson informed the Board of a broken pipe on the fire protection at Well #5
and the building flooded. The soft start motor control, chlorine booster pump and wall
sheeting from the window sill down will have to be replaced; he is working with the
insurance company on a claim. A claim check was mailed out in the amount of
$3,405.03, this does not cover the soft start motor control, chlorine booster pump; he will
be meeting with another claims adjuster to look at this equipment. Manager Benson
noted he would recommend installing at VFD rather that a soft start motor control. After
discussion, on motion of Commissioner Nyberg, duly seconded by Commissioner Vania,
all voting “Aye” the Soft Start Motor Control may be replaced with a VFD, not to exceed
a total cost of $20,000.00.
Manager Benson informed the Board that there is $20,000.00 in the Capital Outlay
Budget to replace siding, soffit, gutters and doors at well #5, after discussion, on motion
of Commissioner Nyberg, duly seconded by Commissioner Vania, all voting “Aye” the
exterior repairs at well #5 will be postponed until 2017.
The following items were discussed, with no action taken:
1. Accounts receivable balance as of March 31, 2016 was $25,362.82 with the actual
amount being $97,631.58; this is $16,000.00 higher than last years.
2. Christopher Knopik with CliftonLarsonAllen presented the Board with an
overview of the 2016 Audit
3. Manager Benson updated the Board on the Pollinator Prairie and Bee Lawn
Installation.
4. Manager Benson informed the Board that Well #10 rehab has been completed and
is ready to start pumping into the system.
5. Manager Benson updated the Board on the GIS project; the Water Department
will collect some information that was not on the wall map and provide it to
Bolton & Menk.
6. Manager Benson informed the Board that the fiber optic has been installed from
the City of Stillwater, there are a couple of patch repairs to the driveway and
sidewalk that need to be completed; also the fiber will have to be connected to the
cat 5 cable in the building, Manager Benson will be working the city staff to make
the final crossover.
7. Manager Benson informed the Board that Commissioner Nyberg’s term on the
Water Board will expire on June 30, 2016. Adam informed the Board that he will
not be running again. Manager Benson will be working with City Clerk Diane
Ward to fill this position.
8. Manager Benson informed the Board that after the April Bills were mailed out we
discovered, after completing a zip code update it appears that the mail to address
was changed back to the previous address so the bills are going out with the new
owners name and being mailed to the old owners address. There will be more
discussion on this in the future.
9. Manager Benson informed the Board that there is a group of building and
business owners that are going to be cleaning sidewalks on Main Street, they will
need to have a hydrant connection to provide them with water, after discussion,
Tom will meet them in the morning and get them connected.
There being no further business, on motion of Commissioner Nyberg, duly seconded by
Commissioner Vania, all voting “Aye”, the meeting was adjourned.
Attest: Secretary