HomeMy WebLinkAbout2015-11-13 BOWC MIN
Stillwater, Minnesota November 13, 2015
Regular Meeting:
The regular meeting of the Board of Water Commissioners was held on Friday
November 13, 2015 at 8:30 A.M.
All Commissioners were present, with President Speedling presiding. Also present was
Tom Corman, Council Member Menikheim, Rich Bornt and Jesse Pereboom from the
City of Stillwater’s IT Department.
On motion of President Speedling, duly seconded by Commissioner Nyberg, all voting
“Aye”, the Agenda was accepted as presented.
Jesse Pereboom and Rich Bornt with the City of Stillwater IT Department presented the
Board with a proposal for IT support from the City of Stillwater on a yearly basis with
two options, Fiber or VPN connection. After discussion, on motion of Commissioner
Nyberg, duly seconded by Commissioner Vania, all voting “Aye, the fiber option was
chosen, not to exceed a cost of $30,000.00 which will be included in the 2016 Capital
Outlay Budget. IT support for 2016 will be $6,000.00 and will be prorated for 2015.
On motion of Commission Vania, duly seconded by President Speedling, all voting “Aye,
the minutes of the October 8, 2015 regular meeting were read and approved as written.
On motion of President Speedling, duly seconded by Commissioner Vania, all voting
“Aye”, Resolution No. 1482 was approved for payment.
Tom Corman reported to the Board that all the irrigations are turned off, hydrant flushing
has been completed and there are a couple of hydrant repairs that need to be completed
but currently there are no hydrants that are out of service. There are about six service
leaks that still need to be repaired before the ground freezes. They continue to work on
pumphouse maintenance, they attended a safety meeting at public works and they are
working with the City of Stillwater on the 2016 street project.
Manger Benson provided the Board with a list of neighbors around the Laurel Street
Pumphouse that were contacted by Laurie Schneider with Pollinator Friendly Alliance
and they all approved the installation of the bee lawn and prairie section around the
pumphouse and Manager Benson provided the Board with a map of what they are
proposing. After discussion, on motion of Commissioner Nyberg, duly seconded by
President Speedling, all voting “Aye” Manager Benson was instructed to contact all the
residents on Laurie’s list to confirm their support and talk with Laurie about filling in the
sloped areas and determine a width of the walking trail on the map so this could be
maintained with our riding lawnmower.
Manager Benson provided the Board with quote proposals for the rehab of Well #10.
Keys Well Drilling
Part A Total Base Quote $46,780.00
Alternate Item No. 2 (Check Valve) $3,200.00
Alternate Item No. 3 (V.F.D) $12,750.00
Total $62,370.00
E.H. Renner & Sons, Inc.
Part A Total Base Quote $64,026.00
Alternate Item No. 2 (Check Valve) $6,500.00
Alternate Item No. 3 (V.F.D.) $14,000.00
Total $84,526.00
After discussion, on motion of Commissioner Nyberg, duly seconded by Commissioner
Vania, all voting “Aye”, the bid was awarded to Keys Well Drilling, not to exceed
$45,000.00.
Manger Benson provided the Board with quote proposals for the rehab of Well #11
Booster Pump #2.
Keys Well Drilling
Part B Total Base Quote $8,879.00
E.H. Renner & Sons, Inc.
Part B Total Base Quote $9,203.45
After discussion, on motion of Commissioner Vania, duly seconded by President
Speedling, all voting “Aye”, the bid was awarded to Keys Well Drilling, not to exceed a
cost of $8,879.00.
Manager Benson informed the Board that the hot water heater in the wash bay garage
needed to be replaced. With prior approval from President Speedling, the hot water
heater was replaced by Dad’s Plumbing for $1,150.00. After discussion, on motion of
President Speedling, duly seconded by Commissioner Vania, all voting “Aye”, the bill
from Dad’s Plumbing was approved.
The following items were discussed, with no action taken:
1. Accounts receivable balance as of October 31, 2015 was $299,052.49 with the
actual amount being $363,234.24; this is $ 59,000.00 higher than last years.
2. Commissioner Vania asked if Bolton & Menk was given the ok to start working
on the GIS contract. Manager Benson informed him that Bolton & Menk have a
signed contract and will be proceeding.
3. Commissioner Vania asked for a text copy of the 2006 Water Emergency and
Conservation plan from T.K.D.A. Manager Benson will contact Verne Jacobson.
4. Commissioner Vania provided the Board with a summary from the DNR Local
Supply Planning Meeting held on 10/23/2015 at the City of Woodbury. The
summary was discussed at length. Manager Benson and Commissioner Vania
will be working on this the first part of 2016.
5. Manager Benson informed the Board that he will get copies of the 2016
Expenditure and Revenue Budget for their review and comments next week.
These will be on the agenda for the December Meeting.
There being no further business, on motion of President Speedling, duly seconded by
Commissioner Nyberg, all voting “Aye”, the meeting was adjourned.
Attest: Secretary