HomeMy WebLinkAbout2015-07-09 BOWC MIN
Stillwater, Minnesota July 9, 2015
Regular Meeting:
The regular meeting of the Board of Water Commissioners was held on Thursday July 9,
2015, at 2:30 P.M.
All Commissioners were present, with President Speedling presiding. Also present was
Council Member Menikheim.
On motion of President Speedling, duly seconded by Commissioner Nyberg, all voting
“Aye”, the Agenda was accepted as presented.
On motion of Commissioner Nyberg, duly seconded by President Speedling all voting
“Aye, the minutes of the June 11, 2015 regular meeting were read and approved as
written.
On motion of Commissioner Nyberg, duly seconded by Commissioner Vania, all voting
“Aye”, Resolution No.1478 was approved for payment.
Manager Benson informed the Board that Neptune has come out with a new version of
the E900i (V4). It is fully compatible with all of our current reading equipment and has
some enhancements from previous V3 (version) radio units including:
• Remote Data Logging
• Chipset Update
• Potted Register
• Larger Display
• Fixed Network Migratable with a 1 watt reading packet to reduce the number of
data collectors (if we ever decide to go to a fixed unit.)
Ferguson Waterworks has indicated that the V3 radios are no longer being manufactured
and that there are limited quantities remaining. They are requesting a one-time fee of
$22.00 increase for new radios that are being purchased under Schedule No. 2 of our
water meter replacement project contract for new orders. After discussion, on motion of
Commissioner Vania, duly seconded by Commissioner Nyberg, all voting “Aye”, the
increase was approved.
Manager Benson provided the Board with recommendations from Verne Jacobson with
T.K.D.A. on the repainting of the Lily Lake Tank and after discussion Manager Benson
was instructed to have the paint inspected for lead in 2015 go out for bids in 2016 and
have the painting completed in 2017.
Manager Benson informed the Board that he has not heard back from A-l Contracting on
the hydrant replacement in front of Oak Park School and since the last Board meeting the
hydrant was hit and we are unable to turn it off at the hydrant valve. Also the hydrant on
the north end of Triangle Park was hit last night and the hydrant does not have a shut off
valve. This is the second time this year that it has been hit. Seeing that both of these
hydrants are 4" Manager Benson recommends that the work be scheduled with Miller
Excavating to replace both hydrants so we can notify the residents and not have to
respond as an emergency repair. After discussion, on motion of Commissioner Vania,
duly seconded by President Speedling, all voting “Aye, both hydrants may be replaced by
Miller Excavating, not to exceed a cost of $20,000.00.
The following items were discussed, with no action taken:
1. Accounts receivable balance as of June 30, 2015 was ($-36,276.98) with the
actual amount being $46,052.51; this is $58,000.00 less than last years.
2. Manager Benson updated the Board on the GIS project. Data has been collected
through E-9 and Bolton and Menk will start at F-1 through G-9 and will we meet
with them at the end to go over any questions.
3. Manager Benson informed the Board that he mailed notices out to the residents
with service leaks that were found, there were a total of four.
4. Commissioner Vania questioned the cell phones. Manager Benson explained that
he updated his phone to a smart phone. Tom’s phone and the on call phone have
not been updated yet and maybe in the future if needed.
5. Commissioner Vania updated the Board on the 2014 main break cost summary.
6. Manager Benson, after talking with the City of Stillwater Finance Director Sharon
Harrison, informed the Board that the City does not charge residents to use a
credit card; it is considered an overall expense. After discussion, Manager
Benson was instructed to get an overall cost for receiving payments with credit
cards and report back to the Board.
7. Manager Benson informed the Board that he is working with First State Bank and
Trust to get the ACH setup. Everything should be ready by the end of September
for the quarterly ACH transfer.
8. President Speedling informed the Board that his work load is picking up and he
will be required to do more traveling and this may affect his ability to attend all
the Board Meetings. After discussion the Board agreed that if President
Speedling wanted to stay on the Board they will make it work. He will follow up
at the end of this year.
9. The Board meeting scheduled for Thursday August 13, 2015 will be moved to
Thursday August 20, 2015 at 8:30 A.M.
Attest: Secretary