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HomeMy WebLinkAbout2015-08-20 BOWC MIN Stillwater, Minnesota August 20, 2015 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on August 20, 2015 at 8:30 A.M. All Commissioners were present, with President Speedling presiding. Also present was Tom Corman and Council Member Menikheim. On motion of President Speedling, duly seconded by Commissioner Vania, all voting “Aye”, the Agenda was accepted as presented. On motion of Commissioner Nyberg, duly seconded by President Speedling, all voting “Aye, the minutes of the July 9, 2015 regular meeting were read and approved as written. On motion of President Speedling, duly seconded by Commissioner Vania, all voting “Aye”, Resolution No. 1479 was approved for payment. Tom Corman reported to the Board that two hydrants were replaced, one at Oak Park School and one at Triangle Park. Three homes were taken off a private line after a leak surfaced, 909 William St N., 512 Elm St W. and 522 Elm St W and they now have their own service lines running from the watermain. They have been working on curb box and valve box repairs; also the watermain has been installed and all testing has been completed and eight lots have been installed off of Maryknoll Drive. The new LED lights have been installed in the north half of the back shop, they will start flushing hydrants next month and there are a number of service leaks from the leak survey that need to be repaired before winter. Manger Benson informed the Board that Bolton & Menk, Inc. have completed the GPS collection of the Water System and are ready to start the GIS portion with no increase from the August 2014 bid price of $24,412.00. After discussion, on motion of Commissioner Vania, duly seconded by President Speedling, all voting “Aye”, Manager Benson will contact Bolton & Menk and have them start on the GIS portion of the project. Manager Benson informed the Board that the SCADA computer crashed and after working with Automatic Systems he was able to get it up and running with limited control. After talking with Automatic Systems, the SCADA computer hardware/software is failing and obsolete and in need of immediate replacement. After discussion, on motion of President Speedling, duly seconded by Commissioner Vania, all voting “Aye the replacement of the SCADA computer, hardware and software was approved not to exceed a total cost of $36,236.00. Manager Benson explained to the Board that the server crashed and he was unable to restart it, after working with the City of Stillwater IT Department, it was recommended to bring the hard drives to Gillware, Inc. in Madison, WI. Their initial estimate was $3,000.00 - $5,000.00 for the recovery of our data. With a turnaround time of approximately 24 hours, Manager Benson received verbal approval from President Speedling and left early Monday morning and was back late Tuesday night with the restored drives. This is only a temporary solution, therefore after discussion, on motion of President Speedling, duly seconded by Commissioner Vania, all voting “Aye”, the data recovery by Gillware was approved, not to exceed a cost of $4,500.00. Manager Benson added that there will be some discussion with the City’s IT Department and City Administrator Tom McCarty about future support and the cost associated with the work they have completed already. Manager Benson informed the Board that he had SafeAssure come out and perform an ergonomic assessment of Kellie’s work station. She has been having problems with pain in her neck and shoulders and chronic migraines daily. They recommended an ergonomic chair, below desk (swing out) keyboard, soft gel pad and the possible addition of a hands free phone device. After the physical changes are made they will stop out again and help make the final adjustments, therefore on motion of Commissioner Vania, duly seconded by President Speedling, all voting “Aye” the recommendations made by SafeAssure may be purchased, not to exceed $2000.00. Commissioner Vania brought up the AWWA conference in Duluth and was wondering which staff member was going to attend this year, Tom Corman will be attending the conference and after discussion, on motion of Commissioner Nyberg, duly seconded by President Speedling, all voting “Aye”, Commissioner Vania will attend the AWWA conference in Duluth not to exceed a cost of $500.00. Manager Benson informed the Board that a new server will have to be purchased and he has received one quote from Loffler in the amount of $9,539.00 and after discussion on motion of Commissioner Nyberg, duly seconded by Commissioner Vania, Manager Benson was instructed to work with the City of Stillwater’s IT Department on this not to exceed a cost of $10,000.00. The following items were discussed, with no action taken: 1. Accounts receivable balance as of July 31, 2015 was $168,364.98 with the actual amount being $237,098.51: this is $1,400.00 less than last years. 2. Manager Benson informed the Board that 114 delinquent notices were sent out for a total of $14,600.00. 3. Manager Benson informed the Board that Pace Analytical will be out on Monday August 24, 2015 to collect a paint sample at the Lily Lake Tank and test for lead and chromium, the cost will be $400.00. 4. Manager Benson informed the Board that he met with Jay Riggs from the Washington Conservation District. After discussion, Commissioner Vania asked Council Member Menikheim to invite Jay Riggs to the next Board meeting and explain how the Washington Conservation District is different from Brown’s Creek, Met Council, Department of Natural Resources and Minnesota Department of Health, how they work and what are the benefits. 5. Manager Benson informed the Board that he talked with Todd Hanson from Fresh Start Builders and the doors for the back office have been ordered and will schedule the installation once they arrive. 6. Commissioner Vania talked about installing a drinking fountain along the Brown’s Creek Trail by the Brown’s Creek Playground but after discussion the idea was dropped. 7. Council Member Menikheim brought up the Human Resources position for the City of Stillwater and informed the Board that they will be approached by the City to see if they would be interested in utilizing these services. After discussion, the Board agreed to review a proposal as long as it was based on a per employee basis. There being no further business, on motion of Commissioner Nyberg, duly seconded by Commissioner Vania, the meeting was adjourned. Attest: Secretary