HomeMy WebLinkAbout2014-09-15 BOWC MIN
Stillwater, Minnesota, September 15, 2014
Regular Meeting:
The regular meeting of the Board of Water Commissioners was held on Monday
September 15, 2014 at 8:30 A.M.
All Commissioners were present, with President Speedling presiding. Also present was
Council Member Menikheim and Verne Jacobsen with T.K.D.A.
On motion of President Speedling, duly seconded by Commissioner Vania, all voting
“Aye”, the Agenda was accepted as presented.
On motion of Commissioner Nyberg, duly seconded by Commissioner Vania, all voting
“Aye, the minutes of the August 14, 2014 regular meeting were read and approved as
written.
On motion of Commissioner Vania, duly seconded by President Speedling, all voting
“Aye”, Resolution No. 1468 was approved for payment.
Discussion was held on the GIS-RFP there was two bids:
WSB & Associates 2014 Future Total
Minneapolis, MN Part 1 $6,912.00 Part 2 $7,503.00 $14,415.00
Bolton & Menk Part l $14,704.00 Part 2 $24,412.00 $39,116.00
Maplewood, MN
The selection committee was made up of Robert Benson, Byron Theis, Engineer for the
City of Stillwater, Tom Corman and George Vania. After reviewing the proposals, the
selection committee recommended Bolton & Menk, therefore after further discussion, on
motion of Commissioner Vania, duly seconded by Commissioner Nyberg, all voting
“Aye, Bolton & Menk will be contracted to clean up the GIS data in 2014 and budget for
the remainder of work in the future.
Manager Benson provided the Board with a contract from SafeAssure Consultants, Inc.
for our yearly safety training program for $2,229.00 and after discussion, on motion of
Commissioner Nyberg, duly seconded by Commissioner Vania, all voting “Aye, the
contract was approved.
Manager Benson informed the Board that the booster pump #3 at Settlers Way #11 needs
to be pulled and looked at as there is something binding in the pump. This work would
be performed by Key’s Well Drilling. After further discussion, on motion of
Commissioner Vania, duly seconded by President Speedling, all voting “Aye”, the pump
may be repaired not to exceed a cost of $6,000.00. Commissioner Vania then made a
motion to amend the original motion to have Key’s Well Drilling draft a report along
with the repair on what caused the pump to bind up and this would be brought back to the
Board therefore this motion was duly seconded by Commissioner Nyberg, all voting
“Aye, the amended motion was approved.
Manager Benson informed the Board that he attended the September 2, 2014 City of
Stillwater Council Meeting to start the assessment process for the service line repairs,
there are three properties, 1902 Greeley St S, 702 Hickory St. W and 904 Fifth Ave S.
He will inform the Board of the hearing date. Discussion was also held on the number of
years to assess per dollar amount, so on motion of Commissioner Nyberg, duly seconded
by Commissioner Vania, all voting “Aye”, all assessments will be paid back at a rate of
$1,800.00 per year.
The following items were discussed, with no action taken:
1. Accounts receivable balance as of August 31, 2014 was $148,276.46 with the
actual amount being $187,889.17; this is $8,000.00 higher than last years.
2. Verne Jacobson with T.K.D.A. presented the 2014 Water Rate Study to the Board
and he explained the reason for the change in rate structure and the need to
increase the rates and after discussion this was tabled until the October meeting.
3. Council Member Menikheim updated the Board on a meeting he attended for the
Metro Water Supply Water Forum. He will supply Manager Benson with a copy
of the Washington County Groundwater Coalition Agreement; this will be
forwarded to the Board members and City of Stillwater Attorney Dave Magnuson
for their review and discussed at the October Board Meeting.
4. Manager Benson informed the Board that there is one more well pump that is in
the 2014 Capital Outlay Budget that was approved for rehab this year but he will
be waiting until the Third Street #1 is up and running,
5. Commissioner Vania updated the Board on the AWWA water school in Duluth.
There being no further business, on motion of President Speedling, duly seconded by
Commissioner Vania, all voting “Aye”, the meeting was adjourned.
Attest: Secretary