HomeMy WebLinkAbout2014-06-12 BOWC MIN
Stillwater, Minnesota, June 12, 2014
Regular Meeting:
The regular meeting of the Board of Water Commissioners was held on Thursday June
12, 2014 at 8:30 A.M.
All Commissioners were present, with President Speedling presiding. Also present was
Council Member Menikheim.
On motion of President Speedling, duly seconded by Commissioner Vania, all voting
“Aye”, the Agenda was accepted as presented.
On motion of Commissioner Vania, duly seconded by President Speedling, all voting
“Aye, the minutes of the May 8, 2014 regular meeting were read and approved as written.
On motion of Commissioner Vania, duly seconded by President Speedling, all voting
“Aye”, Resolution No. 1465 was approved for payment.
Manager Benson provided the Board with a quote from Hildi, Inc. for $3,500.00 to
complete the GASB 45 Actuarial Valuation; this is required every three years as part of
the yearly audit. On motion of President Speedling, duly seconded by Commissioner
Vania, all voting “Aye”, the GASB 45 Actuarial Valuation was approved.
Manager Benson informed the Board that he only received one application for the Board
opening and this was from President Speedling, due to the fact he was out of the office at
the end of last week and the first part of this week, he will check with City Hall to make
sure there are no more applicants. Commissioner Vania made a motion to have President
Speedling reappointed to the Board with the understanding there are no more applicants
at City Hall, duly seconded by Commissioner Nyberg, all voting “Aye”, with President
Speedling abstaining. Manager Benson will send a letter to City Clerk Diane Ward
requesting the reappointment of President Speedling.
Manager Benson explained to the Board that a new Chlorine Regulator was installed at
the Well #5 Pumphouse and that two other ones were sent in for repair and after
discussion, on motion of Commissioner Vania, duly seconded by President Speedling, all
voting “Aye”, the Chlorine Regulator was approved not to exceed a cost of $1,500.00 and
the other two will be repaired.
The following items were discussed, with no action taken:
1. Accounts receivable balance as of May 31, 2014 was $147,211.98 with the actual
amount being $187,634.50: this is $7,500.00 higher than last years.
2. Manager Benson informed the Board that the final payment for the Meter Project
was $85,448.81, this was $103,000.00 over the original contract amount; there are
two reason for the increase, the installed quantities for meter sizes 1", 1½"
compound and 3" compound here higher that the quantities listed in the bid tabs
and some of the commercial meters that were in a separate route and those meters
were not included in the total original quantities and also there was a high amount
of work under 1 ½" and 2" pipe nipple line item that was needed to standardize
the commercial meters.
3. Manager Benson informed the Board that the flow meter at Well #12 has been
installed and is back online.
4. Manager Benson reported to the Board that that the fall protection at Lily Lake
Tank has been installed; this was carried over from the 2013 Capital Outlay
Budget.
5. Manager Benson explained to the Board that the rehab of Well #1 is in progress,
parts were ordered and waiting for the contractor.
6. Manager Benson informed the Board now that the Meter Project is completed
they are ready to move forward with the GIS-RFP starting July 1, 2014.
7. Manager Benson updated the Board with the Greeley Street Watermain
Replacement. TKDA wrote up a contract and this has been sent to Seth
Alexander with Ames/Lunda Joint Ventures for their review.
There being no further business, on motion of President Speedling, duly seconded by
Commissioner Vania, all voting “Aye”, the meeting was adjourned.
Attest: Secretary