HomeMy WebLinkAbout2014-04-11 BOWC MIN
Stillwater, Minnesota, April 11, 2014
Regular Meeting:
The regular meeting of the Board of Water Commissioners was held on Friday April 11,
2014 at 8:30 A.M.
All Commissioners were present, with President Speedling presiding. Also present was
Tom Corman, Council Member Menikheim and Public Works Director Shawn Sanders.
On motion of President Speedling, duly seconded by Commissioner Vania, all voting
“Aye”, the Agenda was accepted as presented.
On motion of President Speedling, duly seconded by Commissioner Vania, all voting
“Aye, the minutes of the March 13, 2014 regular meeting were read and approved as
written.
On motion of Commissioner Vania, duly seconded by President Speedling, all voting
“Aye”, Resolution No. 1463 was approved for payment.
Manager Benson provided the Board with a proposal from Ames/Lunda Joint Venture;
they are the General Contractors for the St. Croix Crossing Minnesota Approach Design
Build Project in the amount of $258,852.93 to replace 1400' of 8" watermain from
Highway 36 North on Greeley Street to the end of the project by 1875 Greeley Street.
After discussion, on motion of President Speedling, duly seconded by Commissioner
Vania, both voting “Aye”, with Commissioner Nyberg abstaining, the proposal was
approved, less the $21,000.00 to remove old watermain. Commissioner Vania added that
he would like TKDA’S guidance on the replacement of 6" verses 8" watermain included
with the Rate Study for 2014.
Tom Corman reported to the Board that two hydrants were hit and are being repaired,
one that was leaking by Oak Park School has been repaired they will start cleaning up the
watermain break sites before they are repaired with asphalt. He also talked to the Board
about the last watermain break on Greeley Street that a section of watermain had to be cut
out and replaced. He also asked the Board to replace some of the safety cones and get
spring jackets that are reflective for the crew, Manager Benson explained this will be
handled through the Operating Budget.
Manager Benson provided the Board with a bid to repair the flow meter at well #12 from
Automatic Systems in the amount of $6,398.00 plus tax and after discussion, on motion
of Commissioner Vania, duly seconded by Commissioner Nyberg, all voting “Aye”, the
flow meter may be repaired.
Manager Benson asked the Board to approve the purchase of a new Magnawand Locator
for $760.00 to replace an existing one and on motion of Commissioner Nyberg, duly
seconded by Commissioner Vania, all voting “Aye”, the Magnawand may be purchased.
Manager Benson provided the Board with a bid from KLM Engineering to install a cable-
style safety device and attachments with a safety harness and double lanyards, this was
part of the Capital Outlay Budget, the bid was $1000.00 over the budgeted amount,
therefore, after discussion, on motion of President Speedling, duly seconded by
Commissioner Vania, all voting “Aye”, the bid was accepted, not to exceed a total cost of
$4,000.00.
Manager Benson provided the Board with a proposal from Ames/Lunda Joint Venture;
they are the General Contractor for the St. Croix Crossing Minnesota Approach Design
Build Project for the interconnect with the City of Oak Park Heights in the amount of
$78,198.89; this is part of our 2006 Water Emergency and Conservation Plan. After
discussion, on motion of President Speedling, duly seconded by Commissioner Vania, all
voting “Aye”, the interconnect was approved with a 50/50 shared cost with the City of
Oak Park Heights. Manager Benson will update the Board when he has a response from
the City of Oak Park Heights.
The following items were discussed, with no action taken:
1. Accounts receivable balance as of March 31, 2014 was $97,020.54 with the actual
amount being $124,098.33; this is $1,000.00 higher than last years.
2. President Speedling’s term expires June 30, 2014; Manager Benson will start the
process to fill the position.
3. Manager Benson presented the Board with a bid to replace watermain on Osman
Avenue North; this would be part of the City of Oak Park Heights Street
Reconstruction Project and after discussion, this will be tabled until the May 2014
Board Meeting.
4. President Speedling talked with State Representative Kathy Lohmer and invited
her to our April 11, 2014 Board Meeting to discuss the Water Meter Bill
HF22389 and she was going to check here schedule. President Speedling has not
heard back from her.
5. Manager Benson informed the Board that the Water Department was called out
for an emergency repair of a watermain and after exposing the main they found
the service line for 716 Oak Street West was leaking due the age of the service,
this was shut off at the main. The house was sold before the repair bill for
$4,491.85 was generated and they were told that nothing was due on the account.
Manager Benson talked with Reba from Century 21 and they will forward the bill
onto the title company.
6. Commissioner Vania updated the Board on the GIS Systems.
There being no further business, on motion of President Speedling, duly seconded by
Commissioner Vania, all voting “Aye”, the meeting was adjourned.
Attest: Secretary