HomeMy WebLinkAbout2020-02-18 CC Agenda Packet
216 4th Street N, Stillwater, MN 55082
651-430-8800
www.ci.stillwater.mn.us
REVISED AGENDA
CITY COUNCIL MEETING
February 18, 2020
REGULAR MEETING 7:00 P.M.
I. CALL TO ORDER
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
1. Certificate of Appreciation of Retirement for K9 Officer Buzz – Resolution
2. Proclamation of United States Navy Senior Chief Petty Officer Anton (Tony) Schoene
V. OPEN FORUM – The open forum is a portion of the council meeting to address council on subjects which are not a part
of the meeting agenda. The council may take action or reply at the time of the statement or may give direction to staff
regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5
minutes or less.
VI. STAFF REPORTS
3. Police Chief
4. Fire Chief
5. City Clerk
6. Community Development Director
7. Public Works Director
8. Finance Director
9. City Attorney
10. City Administrator
VII. CONSENT AGENDA – all items listed under the consent agenda are considered to be routine by the city council and will
be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so
requests, in which event, the items will be removed from the consent agenda and considered separately.
11. February 4, 2020 regular and recessed meeting minutes
12. Payment of Bills
13. Purchase of 2020 Ford 550 Truck for Public Works
14. Sanitary Sewer Adjustments
15. St. Croix Valley Rec Center Recycling Contract
16. Solid Waste, Recycling and Roll-off Hauler License Renewals – Resolution
VIII. PUBLIC HEARINGS – out of respect for others in attendance, please limit your comments to 10 minutes or less.
17. To enter into an energy service agreement with Ameresco, Inc. to perform a detailed energy audit of
city facilities for installation of energy efficiency and renewable energy improvements. – Resolution
18. CPC Case 2019‐70 to consider a request by Jeffrey and Patricia Pratt for a resubdivision and variance
for the property located at 7960 Minar Ave N. Notices were mailed to affected property owners and
published on January 10, 2020. – Resolution
19. CPC Case 2020‐04 to consider an event request for ArtReach Alliance located at 224 4th St N. Notices
were mailed to affected property owners and published on February 7, 2020.
20. Project 2020‐02 to consider the 2020 Street Improvement Project. Notices was mailed to affected
property owners and published on February 7 and 14, 2020. Order improvement and prepare plans
and specifications. – Resolution
IX. UNFINISHED BUSINESS
X. NEW BUSINESS
21. Delinquent Tax Payment Plan Request for Portside
XI. COUNCIL REQUEST ITEMS
XII. ADJOURNMENT
ART THE ARTS THRIVE
REICH IN THE ST. CROIX VALLEY
As a nonprofit organization,ArtReach acts as a
"Chamber of Commerce"with artists and arts organizations.
Our multi-disciplinary programs serve the Minnesota and
Wisconsin rivertowns along the lower St.Croix,from
Taylors Falls and St.Croix Falls to Hastings and Prescott.
HOW WE
SUPPORT THE ARTS: •
ARTIST SERVICES
NETWORKS,MARKETING,
SHARED RESOURCES
• Offers meeting,classroom and office space
• Provides fiscal agency services
• Expands artist networks
• Builds partnerships beyond the arts
• Provides cross promotion and media
relations expertise
O UNIFIED REGIONAL
ARTS MARKETING
• Connects visitors to the
Valley through the arts
C LTU RAL • Empowers artists
TOURISM • Strengthens tourism economy
• Cultivates regional identity
MARKETING • Online sample itineraries
EXHIBITIONS,
GIFT GALLERY
0 & POP-UP SHOP
VALUABLE VENUES FOR ARTISTS
• Offers broad mix of exhibition
and retail opportunities
• Generates income for artists
• Professional installation
I and extensive promotion
LEARN MORE AT ARTREACHSTCROIX.ORG
ART ARTREACH CREATES
REMCN RIPPLE EFFECTS
. cro;x
ArtReach St.Croix works at the intersection of arts and
nature to support the visual,literary and performing arts in
the scenic St.Croix Valley.ArtReach's mission is to connect
communities and the arts.
HOW WE LIVE
OUR MISSION:
COLLABORATIVE MARKETING
• Connects people to
Valley artists
TAKE ME • Boosts arts economy
TO THE RIVER • Forms artist partnerships
ART FAIR 43,0
PROMOTIONS
00
STCROIXSPLASH.ORG
ONLINE CULTURAL EVENTS CALENDAR
• Amplifies community events
• Facilitates marketing for artists
• Reaches broad audience on
syndicated websites
Beautiful and user friendly
6 PERFORMING
AND VISUAL
ARTS EVENTS
3 MINNESOTA
STATE PARKS
j„, MORE
T PROGRAMSSEASONAL NEA BIG READ
8 VENUES
LITERARY ARTS PROGRAM
• Fosters reading and
builds community
• Shares the joy of a good book
:;RANTS
TS • Strengthens partnerships with
6 AWARDED libraries and arts organizations
BY NE/ • Leverages federal grant money
LEARN MORE AT ARTREACHSTCROIX.ORG
216 4th Street N, Stillwater, MN 55082
651-430-8800
www.ci.stillwater.mn.us
AGENDA
CITY COUNCIL MEETING
February 18, 2020
REGULAR MEETING 7:00 P.M.
I.CALL TO ORDER
II.ROLL CALL
III.PLEDGE OF ALLEGIANCE
IV.PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
1.Certificate of Appreciation of Retirement for K-9 Officer Buzz – Resolution
2.Proclamation of United States Navy Senior Chief Petty Officer Anton (Tony) Schoene
V.OPEN FORUM – The open forum is a portion of the council meeting to address council on subjects which are not a part
of the meeting agenda. The council may take action or reply at the time of the statement or may give direction to staff
regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5
minutes or less.
VI.STAFF REPORTS
3.Police Chief
4.Fire Chief
5.City Clerk
6.Community Development Director
7.Public Works Director
8.Finance Director
9.City Attorney
10.City Administrator
VII.CONSENT AGENDA – all items listed under the consent agenda are considered to be routine by the city council and will
be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so
requests, in which event, the items will be removed from the consent agenda and considered separately.
11.February 4, 2020 regular and recessed meeting minutes
12.Payment of Bills
13.Purchase of 2020 Ford 550 Truck for Public Works
14.Sanitary Sewer Adjustments
15.St. Croix Valley Rec Center Recycling Contract
16.Solid Waste, Recycling and Roll-off Hauler License Renewals – Resolution
VIII.PUBLIC HEARINGS – out of respect for others in attendance, please limit your comments to 10 minutes or less.
17.To enter into an energy service agreement with Ameresco, Inc. to perform a detailed energy audit of city
facilities for installation of energy efficiency and renewable energy improvements. – Resolution
18.CPC Case 2019‐70 to consider a request by Jeffrey and Patricia Pratt for a resubdivision and variance
for the property located at 7960 Minar Ave N. Notices were mailed to affected property owners and
published on January 10, 2020. – Resolution
19.CPC Case 2020‐04 to consider an event request for ArtReach Alliance located at 224 4th St N. Notices
were mailed to affected property owners and published on February 7, 2020.
20.Project 2020‐02 to consider the 2020 Street Improvement Project. Notices was mailed to affected
property owners and published on February 7 and 14, 2020. Order improvement and prepare plans
and specifications. – Resolution
IX.UNFINISHED BUSINESS
X.NEW BUSINESS
21.Delinquent Tax Payment Plan Request for Portside
XI.COUNCIL REQUEST ITEMS
XII.ADJOURNMENT
(!Cttp of
$)tilltuater, ;iflflinnesota
Resolution 2020-020
X-9 Officer "1Juzz"
WHEREAS, 'Buzz is retiring from fiis yosition as X-9 Officer for tfie City of
Sti{{water Pofice 'Deyartment, effective January 21, 2020; ana
WHEREAS, tfie career accomyfisfiments of 'Buzz are:
• (jraduated from St 'Pau[ 'Pofive 'Deyartment X-9 Schoo[ in :May of 2010 after
comy[eting a 12 week yrogram;
• Successjuffy certified 8 consecutive years in 'US'PC.Jl 'P'D1('Patro[ 'Dog 1),
inc[udlng 'Winning 2nd y[ace over a[[ in 2014 ·and 3rd y[ace in Susyect Search
in 2017;
• Successjuffy certified 8 consecutive years in 'US'PC.Jl Narcotics 'Detection;
• Comy[eted over 1100 hours of in-service training;
• Over 250 aey[oyments (ca[[s where the dog was used);
• Over 70 drug searches in addition to 26 schoo[ sniffs at Stiff water :Midd[e
Schoo[; and
• Conducted 99 demonstrations and educationa[ meetings for over 7,000
citizens.
NOW THEREFORE, BE IT RESOLVED, by tfie City Counci{ of tfie City of
Sti{{water, .Minnesota, tfiat for fiis service to tfie City of Stif{water, 'Buzz is fiereby
commenaea for serving tfie City for 10 years. Tfie Counci{ extenas tfieir
ayyreciation for fiis aedicatea service.
BE IT FURTHER RESOLVED, tfiat tfie City C{erfi is fiereby autfiorizec{ an£
direct ea to enter tfiis Certificate of .'A.yyreciation uyon tfie officia{ recora of tfie ·
Counci{ ana to aefiver a certifiea coyy tfiereof to 'DaviaWu{fing for 'Buzz .
.'A.aoytea by tfie City Counci{ tfiis 18tfi aay of :February, 2020.
:M.ayor
<!Citp of
$)tillwater, jlf[tnnesota
[lw.damafian
WHEREAS, Anton (Tony) Schoene, was born and raised in Stillwater,
Minnesota, and a graduate of Stillwater Area High School Class of 1994; and
WHEREAS, he is retiring from the United States Navy as a Senior Chief Petty
Officer, on February 21, 2020, after 23 years of service; and
WHEREAS, the City of Stillwater wants to acknowledge members of the Armed
Forces for their service and dedication. No one performs a higher or more important
public service than those who protect freedom and democracy; and
WHEREAS, the City of Stillwater is deeply appreciative of, and humbled by, the
sacrifices our brave men and women in uniform willingly take to protect our
Country's cherished freedom; and
WHEREAS, we want to thank you for your selfless and courageous devotion to
duty, and are gratified and proud that Tony claims his roots here in our beloved City.
NOW THEREFORE, I, Ted Kozlowski, Mayor of Stillwater, do hereby proclaim
February 21, 2020 as
-TONY SCHOENE DAY! -
in the City of Stillwater and encourage the citizens of Stillwater to congratulate Senior
Chief Petty Officer Schoene on his accomplishments.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of
the City of Stillwater to be affixed this this 18th day of February, 2020.
Mayor
216 4th Street N, Stillwater, MN 55082
651-430-8800
www.ci.stillwater.mn.us
CITY COUNCIL MEETING MINUTES
February 4, 2020
REGULAR MEETING 4:30 P.M.
Mayor Kozlowski called the meeting to order at 4:30 p.m.
Present: Mayor Kozlowski, Councilmembers Collins, Junker, Weidner and Polehna
Absent: None
Staff present: City Administrator McCarty
City Attorney Land
Community Development Director Turnblad
Police Chief Gannaway
Fire Chief Glaser
Public Works Director Sanders
Finance Director Provos
Library Director Troendle
Water Board Manager Robert Benson
Administrative Assistant Manos
OTHER BUSINESS
Public Works/Water Board – Transition Planning Framework Update
City Administrator McCarty presented a draft planning document, framing the elements that
need to be included from a staff perspective, in considering th e transition of the Water Board
Department into the Utility Division. A team has been established and a preliminary meeting
was held. A consultant may be brought in to assist with some of the analysis. Desired and
undesired outcomes were identified, for instance, the team does not want any reduced
customer service to the community. The plan will identify what will change and what will
stay the same. It is expected that the principal team members will spend approximately six
months doing this work. Regular meeting dates have been established. Team members will
update the Council each month.
Councilmember Weidner noted that, based upon the conversation at the last meeting, the
motion was to proceed with the planning process and see what a transition would look like,
not to actually incorporate the departments. He asked at what point will it be necessary to
take potential action or call a vote of the Council, which he u nderstands must be unanimous.
He inquired where does a decision have to be made prior to investing 150 hours for each
person; and Mr. McCarty replied that sooner rather than later. A Charter amendment would
be required. Staff would prefer to have clear direction from the Council to go forward rather
than investing 600-800 of staff time over the next six months and then not move forward at
all. Whether or not the Water Department moves into Public Works, the organizational
structure shown on Appendix E is valid for Public Works in its current state, because the
City has funded a Parks and Rec management level position.
Councilmember Weidner again asked at what point will there be enough information before
the City Council to decide and vote to make the decision? He is concerned about wasting
City Council Meeting February 4, 2020
Page 2 of 11
staff time; and Mr. McCarty responded that it will take about 60 days to define some options
and details, for example, what would be needed to allow IT to make sure the systems talk to
each other. So it may be the end of April when a definitive direction will be needed before
investing more time.
Councilmember Weidner asked if that would be the point at which there are defined
possible options, for example May 31 - would that be the date when the Council would
determine whether these are viable options; and Mr. McCarty replied yes. May 31 might be
a good target date because by then staff hopes to have defined different options, to have
completed a pros and cons cost benefit analysis of the various options, and to be able to
present a couple pathways to the Council.
Councilmember Junker agreed with Councilmember Weidner that he does not want to
spend the entire year investigating the proposal and then vote no. But before voting he
wants to make sure he has sufficient data to support the decision.
Councilmember Weidner noted there is still a lot of work to be put in between the
recommended transition plan and the start date. He asked, what do the options mean; and
Mr. McCarty explained the options will be pathways to get to the desired structure. For
instance, a transition might be done over 1 year, six months or two years, what elements
might be easier transitioned than others, for example, could software systems be
transitioned first and then staff, working out the bargaining and contracts - those are the
kind of options that may happen sooner or later. The pathway is how to do that.
Councilmember Junker asked if the unions involved; and Mr. McCarty replied yes, both the
Water Board and City staff have unionized operations. They are the same union but different
chapters.
Councilmember Weidner asked at what point, if a transition plan is unanimously approved
by the Council, would it get presented to the Charter Commission for a vote; and City
Attorney Land answered that the Council vote must be unanimous whereas the Charter
Commission only needs a majority vote. The Council must develop a full explanation as to
why this is best for the City. Language in the Charter would need to be amended to remove
all the specifics of the Water Board and move it into City code as a regular department. Then
on a separate level, staff will have to deal with what City Code will look like. There will have
to be an equivalent in that chapter. The Charter Commission will have to be convinced that
it is in the best interests of both bodies. The Charter Commission would have to vote and
approve it, then submit it to the Council for a vote. There would be two readings, including
a public hearing. Once adopted it does not become effective for 90 days. So there is still the
90 day transition period when the Council would have time to implement the transition.
Councilmember Weidner reiterated that the biggest issue is if the proposal does not go
forward, then he would like to conserve staff time and not invest the remaining hours.
Update on Participation in State Performance Measurement System Program
City Administrator McCarty reported on the State Department of Revenue’s Performance
Measurement System Program. The City has formed a team to review this program. Moving
forward with this plan is one of the City’s Strategic Plan items. The City needs to adopt and
maintain ratings and report annually on at least ten of the measures indicated. Many of the
items are data sets that the City already collects and maintains. The City also has a survey
instrument that can gather public input. The State’s program runs July 1-June 30. Staff will
City Council Meeting February 4, 2020
Page 3 of 11
verify the data through 2019 and will bring back a resolution for consideration by the
Council to join the program in May in order to hit the July timeline. The work team will
continue reviewing other performance measures so at some future date there will be
performance indicators for all the programs and services that the City provides.
Councilmember Junker inquired about if the police rates are on a calendar or fiscal year; and
Police Chief Gannaway replied that the crime rates are tracked on a calendar year basis. Staff
is still figuring out how to extract the data from the new computer system for 2019. It will
be forthcoming.
Mr. McCarty noted that staff will be able to verify end of year data points within a couple of
months. A 14 cent per capita increase in State Aid will come if the City joins the program
and reports annually.
Councilmember Polehna stated he thought the City already had an ISO rating; and Fire Chief
Glaser responded yes, the City’s ISO rating is 4.
Bird City Program
Community Development Director Turnblad informed the Council that the work plan to
attain Step 3 GreenStep Cities status includes becoming a Bird City. Staff is requesting the
Council to consider the program. He explained the benefits of being a Bird City: tourism,
ecosystem health, human health, community and conservation reputation. Communities are
eligible for initial recognition as a Bird City when they implement at least seven of 18 best
practices and host an International Migratory Bird Day celebration. The City has already
completed six of the seven. Sustainable Stillwater is ready to host the International
Migratory Bird Day celebration. Once initially recognized, the City will identify goals for that
particular year. Staff recommends entering the program.
Motion by Councilmember Collins, seconded by Councilmember Polehna, to enter the Bird City
Program. All in favor.
Parking Ramp Revenue System
Community Development Director reported that proposals to replace the gate equipment at
the City parking ramp were received from both AirGarage and Passport Parking. The City
Council awarded the project to Passport Parking in November, and staff began working with
Passport Parking representatives to draft a contract. However, Passport’s minimum charge
for the Permit Management and Enforcement Management Modules has increased to
$18,000 each. Previously there was no minimum fee for the enforcement module and only
a $6,000 minimum fee for the permit module. The result is that the annual cost of Passport’s
services to the City would increase by $30,000. Therefore, the Parking Commission
reconsidered to whom they should award the contract. Since AirGarage can adequately
handle revenue for the parking ramp, and the fees are considera bly less, they recommended
that the contract be awarded to AirGarage instead of Passport Parking.
Mayor Kozlowski asked what company is used for the surface lots; and Mr. Turnblad
answered that there is one vendor who operates pay on foot machines. Enforcement is
manual. The City is not ready to use AirGarage for the whole system yet.
On a question by Mayor Kozlowski about why the City cannot get one vendor for the whole
City: ramps, surface lots and everything; and Mr. Turnblad replied that it would be possible,
but it would take a while to retool the contract. Right now, after hours problem calls at the
City Council Meeting February 4, 2020
Page 4 of 11
parking ramp go to Washington County dispatch, which is discontinuing this service, so the
City needs to convert the system soon.
Councilmember Collins inquired if anybody has reached out to AirGarage to ask if they have
had discussions about making it more feasible; and Mr. Turnblad responded yes. AirGarage
is a startup company. They began in a small market and slowly started doing work for
municipalities, but there are not many municipalities that use their service. They insist they
can handle it, but the Downtown Parking Commission (DTPC) is a little more cautious.
Councilmember Polehna asked why the City does not revisit the options; and Mr. Turnblad
answered because of a loss of time - if the parking ramp gate is simply left up after hours
and weekends, that revenue would be lost.
Councilmember Junker noted that AirGarage gave a good presentation. In years and months
to come, the City would like to expand using the same vendor. AirGarage stated they were
not there yet, so the DTPC leaned more toward Passport, but then Passport decided to raise
their fees significantly. With Washington County no longer handling problems with the gate
arms after hours and on weekends, leaving the arm up would cause a loss of significant
revenue. The DTPC hears all the time that reserving a parking space via phone is the way
everybody wants to go.
Mr. Turnblad explained that a customer would drive into the ramp and there are license
plate readers mounted at both gates. Within 10 minutes if the customer has not paid the bill,
a notice goes to parking enforcement. Then they will enforce according to policy.
On a question by Councilmember Weidner about when parking enforcement is staffed;
Police Chief Gannaway replied from 7 am until 3:30 p.m. in the off season. In summer, until
1 a.m.
Councilmember Weidner inquired if there is any City ordinance dealing with the owner of a
vehicle who does not pay for their parking, and do they get a citation mailed to them; and
Mr. Turnblad responded that any time a customer enters the ramp , the City will know within
10 minutes whether they paid or not. Whether a ticket is sent depends on the policy of the
Department.
Councilmember Weidner asked about the enforcement mechanism, and is the citation sent
to the person who is driving or the owner of the vehicle; and Mr. Gannaway answered that
the City prosecutor is dealing with judges on that very issue right now. It is directly related
to certifying a citation against the registered owner when no one is present.
Councilmember Junker noted that with AirGarage, within 10 minutes of someone driving
into the ramp and not paying, the City’s enforcement officers will be notified and they will
issue parking tickets to the vehicle at that time.
Community Development Director Turnblad recognized that what Councilmember
Weidner’s concern is when there is no enforcement officer on duty, can a ticket be issued
later; and Councilmember Weidner noted you can show that you mailed it, but cannot prove
that they received it. He inquired how can this be practically enforced after hours.
Councilmember Junker stated presently, a citation is a hard copy ticket placed on their
windshield.
Councilmember Weidner pointed out that getting a ticket in the mail is different. He asked
at what point is enforcement changed, for instance during event times; and Police Chief
City Council Meeting February 4, 2020
Page 5 of 11
Gannaway answered that during a vast majority of the City’s large scale events, there is
parking enforcement. The seasonal staff usually work May 1 to November 1.
Councilmember Weidner suggested if parking enforcement hours could be staggered and
flexible, so no one would be certain whether someone is enforcing; and Mr. Gannaway
responded that staff can explore that.
Councilmember Polehna questioned how will it work where some businesses right now will
validate a customer’s ticket; and Mr. Turnblad replied that it is easier with this mobile
system because it will generate multiple passcodes for multiple situations. This system will
be much easier for discounted coupons. There will still be a pay on foot machine for people
who do not want to use the mobile app. Additionally, AirGarage offers at no charge a
barnacle as an enforcement technique. It costs nothing if the City enters a contract with
them. If someone does not pay, after hours, they have someone in the area who places the
barnacle on the car and the car cannot be moved until the ticket has been paid. He thinks
the DTPC would prefer not to go that severe, but mail the tickets. There are other options if
the Council really wants to do it.
Councilmember Weidner stated he prefers to look at a different enforcement option,
involving staggering personnel during the off season and including Friday and Saturday
evenings when the ramp is most full.
Mr. Turnblad asked if the DTPC’s recommendation to go forward with AirGarage for the only
parking ramp acceptable? And added, the DTPC would like to enter the world of mobile pay
apps slowly rather than the entire downtown all at once. That is why they wanted to do just
the parking ramp first.
Mayor Kozlowski indicated that he has looked at AirGarage’s website and it looks like they
could very well be ready to handle the whole system in the very near future if they cannot
already.
Councilmember Weidner agreed, but if there is no planned enforcement for 2/3 of the day
for 6 months of the year, it does not make sense unless the City can figure out an
enforcement schedule.
Chief Gannaway noted that parking enforcement during the day in the off season is a lot of
making sure service vehicles are moving, things like that. It is almost a 24 hour job year-
round. That is why the current person works 7 am – 3:30 pm. He is busy throughout the day.
The option is find another part time person to work evening hours, or find another full time
person to work year-round.
Motion by Councilmember Polehna, seconded by Councilmember Junker, to award the contract
for replacement of the parking ramp equipment to AirGarage. All in favor.
STAFF REPORTS
Fire Chief Glaser stated that there was a structure fire that a neighbor spotted this afternoon
on Croixwood Boulevard, with no injuries.
Administrative Assistant Manos explained the Stillwater Photo Contest. The deadline is
February 14.
Community Development Director Turnblad reported that the Building Official was named
Building Official of the Year by the State Association of Building Officials. He added that
City Council Meeting February 4, 2020
Page 6 of 11
pursuant to MnDOT, the Lift Bridge will not be available for private events, only the portion
of Chestnut that the City will have control over. The only events allowed on the Lift Bridge
will be those that the City hosts.
Councilmember Polehna asked the status of the name the park contest; and Mr. Turnblad
responded that he will find out.
Councilmember Junker remarked that there are a number of 40-foot light poles downtown
that are not going on at night; and Public Works Director Sanders replied staff has notified
Xcel Energy. There is a short in the circuit someplace. They cannot find it this time of year.
He will give them another call.
City Administrator McCarty reported that the Legislature goes into session next week and
they will discuss the bonding bill. He stated upcoming League of Minnesota Cities events
include March 18-19, the Legislative conference, and the June 24-26 annual conference.
Library Director Troendle reported that the Library’s new memory minder kits are available
for six-week check out. They are designed for different levels of memory loss.
RECESS
Mayor Kozlowski recessed the meeting at 5:34 p.m.
RECESSED MEETING 7:00 P.M.
Mayor Kozlowski called the meeting to order at 7:00 p.m.
Present: Mayor Kozlowski, Councilmembers Collins, Junker, Weidner (arrived at
7:12) and Polehna
Absent: None
Staff present: City Administrator McCarty
City Attorney Land
Community Development Director Turnblad
Police Chief Gannaway
Fire Chief Glaser
Public Works Director Sanders
Assistant City Engineer Abdullah
Finance Director Provos
Administrative Assistant Manos
PLEDGE OF ALLEGIANCE
Mayor Kozlowski led the Council and audience in the Pledge of Allegiance.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
There were no petitions, individuals, delegations or commendations.
OPEN FORUM
Chris Bellefeuille, lead pastor at Trinity Lutheran Church, stated that Trinity is partnering
with St. Andrew in Mahtomedi to address the desperate need for cold weather shelter. A
daily warming space is provided from 10 a.m. - 3 p.m., and when the temps dip below -10,
City Council Meeting February 4, 2020
Page 7 of 11
guests may come in overnight. This is being called the Stillwater Daytime Warming Space
and Stillwater Emergency Overnight shelter.
CONSENT AGENDA
January 21, 2020 special and regular meeting minutes
Payment of Bills
CSAH 5 Improvement Project Phase 2 Project Cooperative Construction Agreement
CSAH 5 Improvement Project Phase 2 Project Cooperative Maintenance Agreement
Resolution 2020‐015, approve Parking Restrictions along portions of Olive
Street/Owens Street (County State Aid Highway 5) from Seeley Street to Elm
Street (Project No. S.A.P. 082-605-016 and S.A.P. 169-020-010)
Resolution 2020‐016, appointing Election Judges and Fixing Compensation for the
2020 Presidential Nomination Primary Election
Stillwater Library Temporary Liquor License for July 4th Light a Spark Event
Resolution 2020‐017, approving new Tobacco Licenses for Stillwater PB Inc, dba Old
Town BP, and H&H Inc, dba Greeley BP
Mayor Kozlowski pulled the CSAH 5 Improvement Project Phase 2 Project Cooperative
Construction Agreement; CSAH 5 Improvement Project Phase 2 Project Cooperative
Maintenance Agreement; and Resolution 2020‐015, approve Parking Restrictions along
portions of Olive Street/Owens Street (County State Aid Highway 5) from Seeley Street to
Elm Street (Project No. S.A.P. 082-605-016 and S.A.P. 169-020-010).
Motion by Councilmember Collins, seconded by Councilmember Polehna, to adopt the Consent
Agenda as amended. Motion passed 4-0.
Councilmember Junker noted that the CSAH 5 project is a Washington County project, but is
within Stillwater. It touches all four Wards, involving all of the Councilmembers and Mayor.
He would like to make sure communication is good especially with the parking restrictions.
Councilmember Polehna remarked that he has heard nothing about it. He asked if there have
been neighborhood meetings; Public Works Director Sanders responded that the County
started this project a few years ago. It is called the County Road 5 Pedestrian Safety
Improvements, a three phase project. It involves a mill and overlay for the entire length of
the project segment, plus on Owens between Olive and Sycamore there will be new curbs
and sidewalks. This phase of the project is just under $4 million. There have been 2-3
neighborhood meetings on this project. There will be about $400,000 in City cost
participation, so the City is assessing a portion of that cost to the property owners where
sidewalk and curb is being replaced. The project is no longer eliminating parking on the
west side of Owens Street from McKusick Road up to Sycamore, as originally proposed. The
County is adding left turn lanes at Brick and Olive Streets, due to the heavy traffic. Therefore
there will be no parking on the section of Olive from Hemlock to Seeley, to allow for the left
turn lanes.
Councilmember Junker inquired if County Road 5 from Olive to Sycamore will be narrowed;
and Mr. Sanders replied that from Olive to Mulberry the road is being narrowed from 44 to
42 feet. From Laurel to Sycamore it is being narrowed to 38 feet.
Councilmember Junker questioned if heading north on County Road 5 to Myrtle, will drivers
still be able take a right turn while someone goes straight; an d Mr. Sanders replied yes, there
City Council Meeting February 4, 2020
Page 8 of 11
will be “no parking” signage 30 feet from the stop sign, so that will allow the right turn to
occur. This will also be for the north side of the intersection turning right onto Myrtle Street.
Bid opening will be in the first part of March, so quotes will be presented to the Council for
approval in April. He has talked to Lumberjack Days organizers and they are looking at
altering the parade route for this year.
Motion by Councilmember Polehna, seconded by Councilmember Collins, to approve CSAH 5
Improvement Project Phase 2 Project Cooperative Construction Agreement; CSAH 5
Improvement Project Phase 2 Project Cooperative Maintenance Agreement; and Resolution
2020‐015, approve Parking Restrictions along portions of Olive Street/Owens Street (County
State Aid Highway 5) from Seeley Street to Elm Street (Project No. S.A.P. 082-605-016 and S.A.P.
169-020-010). All in favor.
PUBLIC HEARINGS
There were no public hearings.
UNFINISHED BUSINESS
CPC Case No. 2020‐01, Ordinance Amendment to City Code Section 30-3. Subd. 2 (1), re garding
trash container storage in residential areas. – Ordinance 2nd Reading
Community Development Director Turnblad reviewed that to better guide residents in
storing their garbage containers out of view, as well as to help enforcement efforts, it is
advisable to revisit and amend the current City Code. Garbage containers ought to be stored
in a garage or accessory building and if one is not available, then the trash containers should
be screened from street view by a privacy fence or vegetation that, when mature, screens as
effectively as a privacy fence. Containers that are not stored inside a garage or accessory
building will have to be located behind the front building line of a house, and if on a corner
lot, the containers must be located behind both the front building line and the exterior side
building line of the house. Combined, these two remedies will eliminate much of the gray
areas when it comes to enforcement, as well as helping to maintain the neighborhoods’
desirable appearances.
Mayor Kozlowski asked what is driving the ordinance amendment; and Mr. Turnblad
answered that the City has been receiving more and more complai nts about trash containers
in front yards.
Councilmember Collins inquired what happens now if a property owner is not in
compliance; and Mr. Turnblad replied that they get a letter from the zoning administrator
to put it out of view.
Councilmember Polehna stated he has received many emails about this ordinance. People
do not realize that it has been on the books for years. He sees garbage cans everywhere. He
asked if it is enforced strictly by complaint; and Mr. Turnblad answered yes.
Councilmember Polehna questioned how to inform the public; and Mr. Turnblad responded
that notice will be included in the City newsletter, website and the residents’ guide.
Motion by Councilmember Weidner, seconded by Councilmember Junker, to adopt Ordinance
No. 1138, an ordinance amending Chapter 30 of the Stillwater City Code relating to the storage
and screening of residential recycling and trash containers. All in favor.
City Council Meeting February 4, 2020
Page 9 of 11
CSAH 5 Improvement Project Phase 2 Approve Plans and Specs and Authorize Bids
Public Works Director Sanders reported that the Washington County Transportation
Department has completed the plans and specifications for their road improvement project
on Olive and Owens Street between Pine Tree Trail and Sycamore Street. This project
includes road resurfacing, road narrowing, replacement of curbs and replacement of
sidewalks. Even though this is a County led project, the City is assessing a portion of its cost
of the project on Owens Street between Olive Street and Sycamore Street, to the affected
property owners and must follow Minnesota Statute Chapter 429 process. Washington
County has indicated that bids will be opened on March 3. Construction would occur over
the spring and summer of 2020. It is recommended that Council approve the plans and
specifications and authorize the advertisement of bids.
Motion by Councilmember Junker, seconded by Councilmember Polehna, to adopt Resolution
2020‐018, approve Plans & Specifications and Ordering Advertisement for Bids for the County
Road 5 Improvement Phase 2 (Project 2019-09). All in favor.
NEW BUSINESS
2020 Street Improvement Project Feasibility Report
Assistant City Engineer Abdullah reviewed the project. In all, there are 3.1 miles of streets
proposed for improvements, 1.27 miles of mill and overlay, and 1.83 miles of street
reconstruction. The total estimated cost of the project is $2,493,894, including design,
surveying, inspection, administration, and contingencies. The project would be funded
through three sources: assessments, permanent improvement bonds and Municipal State
Aid Funds. Since the project is feasible from an engineering standpoint and the project is
cost effective, it is recommended that Council accept the feasibility report for the 2020
Street Improvement Project and order a public hearing to be held on February 18, 2020.
Councilmember Junker noted that it has been almost 50 years since those streets were
redone. He asked if the sidewalk on Hickory and Fourth Street are being redone; and Mr.
Abdullah answered that the whole intersection will be redone. The tunnel is 10-14 feet deep.
That work will not be assessed, but will be paid by State Aid funds.
Councilmember Weidner inquired what the budget is for street reconstruction and why
were some parts of this project pulled out; and Public Works Director Sanders responded
that the department budgeted around $2.4 million for this year. Staff wanted to make sure
areas to be done were tied in with work being done to result in better bids. The Croixwood
area will probably get a mill and overlay next year. If all the streets studied were included,
it would have cost more than $3.5 million. Next year the requested budget will probably go
up to $2.6 million for street improvement projects. Regarding Croixwood Boulevard, he
informed the Council that because the street is wider than normal, when mill and overlay
was done in the 1990s there was some concern about these people paying for the extra
width of the road compared to a typical residential street, which is about 32 feet, so that
extra width was taken out of the assessed costs for the Croixwood Boulevard residents. The
same was done on Fourth Street, which is a State Aid road and wider than normal. The extra
width was taken out of the assessment calculation for those properties.
Councilmember Weidner questioned what the total budget is for capital improvements for
roads this year; and Mr. Sanders replied around $4.5 million will be spent for road projects
this year.
City Council Meeting February 4, 2020
Page 10 of 11
Motion by Councilmember Polehna, seconded by Councilmember Collins, to adopt Resolution
2020‐019, resolution Receiving Report and Calling Hearing on 2020 Street Improvement
Project, Project 2020-02. All in favor.
Maple Island Brewery July 4th Event
Community Development Director Turnblad informed the Council that Maple Island
Brewery has made application for permission to host an event in their parking lot on
July 4th, 2020. Since the event will be held entirely on private property, a special event
permit is not necessary. However, Council permission is still required to hold the outdoor
event. Outdoor entertainment on private property downtown is normally allowed by
Special Use Permit. Although, the City Council can approve a “o ne time ... event not occurring
on a regular basis” without going through the entire Special Use Permit process. Therefore,
the Council is asked to review and approve the July 4th event. Mr. Turnblad suggested that
routine items such as this be put on the Consent Agenda. The Council consensus was to put
routine annual events on the Consent Agenda.
Motion by Councilmember Junker, seconded by Councilmember Collins, to approve the Maple
Island Brewery July 4th Event with the six conditions recommended by staff. All in favor.
COUNCIL REQUEST ITEMS
Councilmember Polehna asked if the ADA compliant plan is coming back this month and
Public Works Director Sanders answered that the intent is to have the consultant go to the
Human Rights Commission this month and the Council the following month.
ADJOURNMENT
Motion by Councilmember Junker, seconded by Councilmember Polehna, to adjourn. All in
favor. The meeting was adjourned at 7:51 p.m.
Ted Kozlowski, Mayor
ATTEST:
J. Thomas McCarty, Acting City Clerk
Resolution 2020‐015, approve Parking Restrictions along portions of Olive
Street/Owens Street (County State Aid Highway 5) from Seeley Street to Elm
Street (Project No. S.A.P. 082-605-016 and S.A.P. 169-020-010)
Resolution 2020‐016, appointing Election Judges and Fixing Compensation for the
2020 Presidential Nomination Primary Election
Resolution 2020‐017, approving new Tobacco Licenses for Stillwater PB Inc, dba Old
Town BP, and H&H Inc, dba Greeley BP
Resolution 2020‐018, approve Plans & Specifications and Ordering Advertisement for
Bids for the County Road 5 Improvement Phase 2 (Project 2019-09)
City Council Meeting February 4, 2020
Page 11 of 11
Resolution 2020‐019, resolution Receiving Report and Calling Hearing on 2020 Street
Improvement Project, Project 2020-02
Ordinance No. 1138, an ordinance amending Chapter 30 of the Stillwater City Code
relating to the storage and screening of residential recycling and trash
containers
Page 1
LIST OF BILLS
A&K Construction Public Works restroom water damage restoration 29,145.00
Ace Hardware Supplies 71.43
Advance Auto Parts Equipment repair supplies 15.70
Advanced Sportswear Uniforms 44.00
Aspen Mills Uniforms 159.86
BCA Training Training 50.00
Berwald Roofing Dome Project 4,401.35
BHE Community Solar Solar Energy 1,534.09
Blue Tarp Financial Equipment repair supplies 94.47
BlueCross BlueShield of MN Inc.Retiree Health Ins 3,353.00
Board of Water Commissioners WAC Charges 5,148.00
Boyer Trucks Equipment repair supplies 0.19
Breth-Zenzen Fire Protection LLC Replace sprinkler head 1,038.00
Cambronne Eric Reimburse for gas 45.83
Cameron Leigh Reimburse for mileage 44.08
Cargill Inc.Deicer 5,326.56
Century Link Telephones 482.01
Century Power Equipment Equipment repair supplies 227.19
Christopher Paul Refund - COBRA 98.40
Cintas Corporation Mat & uniform cleaning service 466.28
City of Oak Park Heights Annexation 100.00
City of St. Paul PDI Training course - Meredith 225.00
Comcast Internet, cable & voice 49.35
Crysteel Truck Equip Equipment repair supplies 528.58
Dalco Trash bags 282.34
Ebert Construction Dome Project 4,637.17
ECM Publishers Publications 237.50
Ecolab Laundry detergent & enzymatic 357.60
ECSI System Integrators Maint contract 825.00
Elevage Hotel Group LLC Tax Increment 26,787.56
Enterprise FM Trust Lease vehicles 7,018.11
Flaherty & Hood P.A Job eval - Natural Resources Tech 250.00
Flexible Pipe Tool Co.Equipment repair charges 827.47
Forestry Suppliers Inc.Tape 70.02
Gopher State One Call Inc.Locates 117.45
Grafix Shoppe Squad graphics for lease vehicle 1,720.00
Grainger Building repair supplies 628.28
Hisdahl Inc Plaque 75.00
Hoisington Koegler Group Inc Professional services 11,980.91
Holiday Companies Vehicle washes 360.00
IACP Membership 190.00
Integrity Land Development Inc Neal Ave right of way 7,933.29
Jefferson Fire and Safety Inc.Fire equipment & testing 3,079.92
Johnson Controls Inc.Customer access to Metasys 398.00
Jordan Joel Reimburse for work boots 72.00
Junker Brad Reimbursement 54.96
Kelly & Lemmons PA Prosecution 8,333.00
Page 2
Kiesler Police Supply Supplies 120.00
Lawson Products Equipment repair supplies 52.60
League of MN Cities PATROL Subscription 1,980.00
League of MN Cities Ins Tr Insurance 162,582.00
LeVander Gillen Miller PA Professional services 14,490.88
Lincoln National Life Insurance Co COBRA Life Insurance 7.20
Mansfield Oil Company Fuel 8,002.30
Marshall Electric Company Brick St lift station repairs 1,247.00
Menards Supplies 1,312.67
Metal Doctor Equipment repair supplies 120.82
Metropolitan Council Wastewater Charge & SAC 176,480.94
MN State Fire Chiefs Assn Training - McCauley 285.00
MN State Treasurer Forfeiture monies - 10% state share 211.60
MP Nexlevel LLC Locating 343.75
MSFDA Conference 600.00
Municipal Emergency Services Fire boots 940.44
NAPA Auto Parts Supplies 434.66
National Reprographics LLC Scans 6,277.44
Office Depot Office supplies 486.50
OnSite Sanitation Portable Restroom 527.00
Postmaster 1st Class Permit # 206 Fee 480.00
Quill Corporation Office supplies 246.89
Regents of the U of M Shade tree short course 225.00
Richardson Matthew Reimbursement 305.58
Simplifile LC Filing fees 150.00
Springbrook Software UB Civic Pay Annual 309.99
SRF Consulting Group ADA Transition Plan 1,464.51
Stillwater & Oak Park Heights CVB Qtrly Lodging Tax 53,908.02
Stillwater Motor Company Vehicle service 209.98
Stillwater Towing Tow service 400.00
Strategic Insights Inc.Plan It capital planning software 750.00
SW/WC Service Cooperatives Retiree Health Insurance 70,383.81
Thomson Reuters Information Charges 146.20
Thoren Dawn Reimburse for Registration for 2019 550 Pickup 1,743.88
Toll Gas and Welding Supply Cylinders 45.38
Tri-State Bobcat Equipment repair supplies 269.25
Truck Utilities Inc.Bench seat cover 233.04
Verizon Wireless Wireless Service 2,900.73
Washington County Treasurer Forfeiture monies - 20% county share 423.20
Waste Management Garbage Certification 43,968.28
Xcel Energy Energy 16,588.00
Zee Medical Service First aid supplies 220.05
Zoller Steve Reimbursement 177.54
REC ENTER
1ST Line/Leewes Ventures LLC Snacks for concessions 455.85
Ace Hardware Supplies 215.01
Airgas USA LLC Equipment repair supplies 548.92
Page 3
Arrow Sports Group Concession supplies 175.25
Becker Arena Products Equipment repair supplies 63.23
Canteen Refreshment Services Concession supplies 499.96
Cintas Corporation Mat cleaning service 103.00
Coca-Cola Distribution Beverages for concessions 210.08
Comcast Internet 109.85
Holiday Credit Office Fuel 378.99
Killa Frank Reimburse for mileage to pick up parts 39.10
Mercury Electric Equipment repair supplies 292.03
Pepsi Beverages Company Beverages for concessions 601.51
R&R Specialties Inc.Equipment repair supplies 1,635.90
Riedell Shoes Inc.Skates 507.97
Sentry Systems Inc.Alarm monitoring 140.85
St. Croix Boat and Packet Co.Arena Billing 103,822.36
Twin Cities Dots & Pop Treats for concessions 902.88
Twin City Garage Door Co.Equipment repair supplies 1,915.00
CREDIT CARDS
Across the Street Productions Online training subscription 1,280.00
Amazon.com Equipment & supplies 1,972.97
Backgroundchecks.com Back ground checks 203.25
BCA Training Training - Wulfing 75.00
Bondic Supplies 82.47
Dropbox Dropbox renewal 750.00
Eventbrite Input to Action training 40.00
Green Light Depot Light fixtures for parking ramp 1,999.60
GTS Educational Events 2020 Governors Conference 350.00
Guinness World Records Bridge opening world record fee 1,000.00
Home Depot LED retro fit 1,096.60
International Code Council Membership 135.00
Lowes Home Centers Inc.Supplies 434.38
Traffic Safety Warehouse Flashing red lights for stop signs 503.75
LIBRARY
AAUW St. Croix Valley MN Branch Programs - Adult 150.00
Ace Hardware Janitorial Supplies 72.73
Amazon Business Materials 276.02
Brodart Co Materials 824.95
Cole Papers Janitorial Supplies 145.92
Comcast Internet/WiFi - Feb 2020 188.06
Culligan of Stillwater Water 48.45
Demco Inc.Supplies - JUV 295.53
Friends of the Stillwater Public Library Reimbursement for Friends 302.50
Master Mechanical Inc.Bldg Repair Charges 627.75
Mid-America Business Systems SCC Scanpro 3/20 - 3/21 795.00
Midwest Tape Materials 113.18
One23 Events LLC January 2020 Monthly Fee 2,000.00
Page 4
Petrie Angela Reimbursement 123.26
Washington County Library Lost/Damaged 94.99
Waters Sara L Programs - JUV 125.00
Zogics Cleaning Stations 857.90
LIBRARY CREDIT CARDS
KC Store Fixtures Equipment 430.61
Merrithew Equipment 115.24
My Custom Puppet Equipment 480.00
Oriental Trading Company Supplies 29.53
JANUARY MANUALS
District Court Administrator Settlement for 121 Chestnut St E Acquisition 40,800.00
Joleen M Bourdaghs and Carol A Eggers Settlement for 121 Chestnut St E Acquisition 779,200.00
Messerli & Kramer Settlement for 121 Chestnut St E Acquisition 80,000.00
Postmaster Utility Billing Postage 2,869.94
TOTAL 1,734,443.40
Adopted by the City Council this
18th day of February, 2020
MEMORANDUM
TO: Mayor and City Council
FROM: Shawn Sander~blic Works Director/ City Engineer
DATE: February 12, 2020
SUBJECT: Possible Purchase 2020 Ford 550
Background
Public Works Department is proposing to replace a 2007 Chevrolet 3500 1 ton with dump box
used mostly for snowplowing, hauling snow, topsoil and mulch. Because of its age and being
undersized for the type of work it performs, it is proposed to replace this vehicle with a new
truck with dump body and plow and be sized for the type of work it performs.
Discussion
In looking at a replacement vehicle, staff looked at a cab chassis that would fill the future need
for plowing, general purpose hauling and blacktop patching. We received a low quote from
Midway Ford on a 2020 Ford F550 4x4 Regular cab and chassis for $26,159 .62 on state bid. This
price includes a trade-in of a 2007 Chevrolet 3500 1 ton. The new Ford truck is sized for the
appropriate front plow, dump box and sander. Staff received a quote from Truck Utilities on
state bid for the front plow, dump box, sander of $51,676.00, GPS from TEC Inc. will be $1795
and Digital Radio from AN COM Communications Inc. for $1300.00. Total cost of the chassis
front plow, dump box, sander and GPS including trade-in on the 2008 Chevrolet 3500 1 ton with
dump box is $80,930.62. $105,000.00 was budgeted for this equipment purchase.
Recommendation
Staff recommends the purchase of the new 2020 Ford 550 Truck from Midway Ford for
$26,159.62. The front plow, dump box, and sander unit from Truck Utilities on state bid, GPS
from TEC Inc. for $5,000.00 and Digital Radio from ANCOM Communications Inc. for $1300.00
for a total of $80,930.62. Funds will come from the Streets Capital Outlay equipment Fund.
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Memo
DATE:
TO:
FROM:
RE:
February 5, 2020
Mayor and City Council
Sharon Provos, Finance Director
Sanitary Sewer Adjustments
BACKGROUND:
Dw·ing the course of any given year, sanitary sewer rate adj ustment recommendations come before
Council. These adjustments are mainly due to leaks found during the course of the year, but often stand
out more during the readings during the pt quarter of every year. For residential properties sanitary
sewer billing rates are set during the 2nd quruter of every year using the water consumption (obtained
from the Water Board) from the 1st quarter of the year. This rate is then used for the next 4 billing
cycles (quarters) until the rates are reset again the following year.
As mentioned before, occasionally there ru·e some properties that have experienced increased water
usage during the P1 quarter of the yeru· due to some unforeseen circumstances (e.g. leaky toilet, water
softener issues, pjpe issues etc.). This increased water usage naturally in tmn increases their sanitru·y
sewer billing rate for the next 4 billing cycles (quarters). These residents/owners will then call the City
to explain their individual circumstance. We (Finance) then review consumption rates from
prior/ctll1'ent quarters to see if we can determine the duration/termination of the leak based on the
information provided to us by the water department and the resident/owner. This information then is
used to provide Council with new billing rate recommendations for upcoming billing periods (until the
new rates are reset the following year).
This practice has been used by the City for many years, and has been proven to be a fair and accurate
way for property owners to pay their fair share of the use of the sanitary sewer system.
RECOMMENDATION:
Attached are staff recommendations for sanitary sewer rate adjustments currently requested by property
owners. These adjustments are expressed in gallons (of consumption), based on the average
consumption of the prior 3 years and converted to the new billing rate using the most current billing
rates approved by Council. These adjustments will begin with the next billing cycle (3rd quarter billing).
In other words, staff is recommending to Council that the prope1ty owner at least pay the increased
sanitary sewer rate for the billing period in which the leak occurred.
COUNCIL ACTION:
If Council agrees with Staffs recommendation, Council needs to approve staffrecommendations as
listed on the attached Exhibit A.
Description of
Circumstance
1 Leaking Toilet
CITY OF STILLWATER
EXHIBIT A
Winter Average
From
To
Gallons
41,000
13,000
Billing Quarter
Adjustment for
1st
SERVICE CONTRACT WASHINGTON COUNTY
Contract #
Dept. Public Health and
Environment
Indemnification – Notwithstanding any other provision to the contrary, the contractor agrees to indemnify, defend and hold harmless the County, its officers, employees and
agents for any and all claims arising out of the contractor’s activities related to the services provided under this agreement.
Insurance Requirements The contractor agrees that in order to protect itself, as well as the County, from claims arising out of the contractor’s activities under this
agreement, it will at all times during the term of this agreement keep in force policies of insurance providing the following checked-off liabilities, in an amount equal to the
County's liability limits set forth in Minnesota Statute Chapter 466 and the workers compensation requirements in Minn. Stat. Chapter 176. The Contractor agrees as a
condition subsequent to increase the required insurance coverage as the liability limits in section 466.04 increase. Nothing in this Agreement shall constitute a waiver by the
County of any statutory limits upon liability. Certificates of insurance showing the coverage listed above shall be provided to the County prior to the effective date of this
Agreement. All such policies shall provide that they shall not be canceled, materially changed, or not renewed without thirty days prior notice thereof to the County.
General Liability Professional Liability
Automobile Liability Worker’s Compensation (if applicable)
Hired/Non-Owned Liability Insurance Requirements Waived, except for Worker’s Compensation
Data Practices - All data collected, created, received, maintained, or disseminated for any purpose by the activities of the contractor, because of this
agreement shall be governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (Act), as amended and the Rules
implementing the Act now in force or as amended. The contractor is subject to the requirements of the Act and Rules and must comply with those
requirements as if it is a governmental entity. The remedies contained in section 13.08 of the Act shall apply to the contractor.
Record Disclosures/Monitoring - Pursuant to Minn. Statute 16C.05, Subd. 5, the books, records, documents and accounting procedures and practices of the contractor
relevant to the contract are subject to examination by the County, and either the legislative auditor or the state auditor, as appropriate. The contractor agrees to maintain these
records for a period of six years from the date of termination of this agreement.
Nondiscrimination - During the performance of this agreement, the contractor agrees to the following: No person shall, on the grounds of race, color, religion, age, sex,
disability, marital status, public assistance status, criminal record, creed to national origin be excluded from full employment rights in, participation in, be denied the benefits of
or be otherwise subjected to discrimination under any and all applicable federal and state laws against discrimination.
Compliance with Law - The contractor shall abide by all federal, state or local laws, statutes, ordinances, rules and regulations now in effect or hereinafter adopted insofar
as they relate to the contractor’s performance of the provisions of this agreement.
Firearms Prohibited – Unless specifically required by the terms of this contract, no provider of services pursuant to this contract, including but not limited to employees,
agents or subcontractors of the Vendor or Contractor (depending upon which term is used) shall carry or possess a firearm on County premises or while acting on behalf of
Washington County pursuant to the terms of this agreement. Violation of this provision shall be considered a substantial breach of the agreement; and, in addition to any other
remedy available to the County under law or equity. Violation of this provision is grounds for immediate suspension or termination of this agreement.
Independent Contractor – Parties agree that the vendor is acting as an independent contractor under this agreement.
Condition Subsequent - Language will be included here, if applicable, as advised by the County Attorney’s office.
Subcontracting and Assignment – The contractor shall not enter into any subcontract for performance of any services contemplated under this agreement nor novate
or assign any interest in the agreement without the prior written approval of the county. Any assignment or novation may be made subject to such conditions and provisions as
the county may impose. The contractor is responsible for the performance of all subcontractors.
Washington County Vendor
/ /
Title Director Date Title Date
Approved as to form: /s/ Susan Steffen Tice
Asst. County Attorney
Vendor Name City of Stillwater
Fed ID #
Address 216 4th St. N. Phone #
Stillwater, MN 55082 Date January 30, 2020
Term of Agreement February 1, 2020 – February 1, 2021 Cost $32,000.00
Scope of Service
Contractor, hereinafter referred to as the City of Stillwater, will partner with Washington County to
implement a single stream recycling program at St. Croix Valley Recreation Center by providing the
services set forth in Exhibit A. The Contractor shall be paid for services as outlined in Exhibit B as
well as perform the duties set forth in this Agreement and at the cost set forth in this Agreement.
Any costs not itemized, or exceeding what is outlined in Exhibit B, will be the Contractor’s
responsibility.
Exhibit A
St. Croix Valley Recreation Center Recycling Program
SCOPE OF SERVICES
St. Croix Valley Recreation Center (Rec Center) is an athletic facility in Stillwater with two indoor ice rinks, a soccer field,
and a seasonal outdoor ice rink. In addition to being the home to Stillwater and Mahtomedi high school hockey teams,
the Rec Center also offers open walk/run sessions, field sessions, skating, hockey, and group skating lessons to the
public. The Rec Center currently has a six cubic yard trash dumpster serviced three times weekly and a noticeable
portion of the waste stream includes recyclable cardboard, paper, and beverage containers
The Rec Center is interested in diverting materials out of the trash and has worked with Washington County consultants,
MN Waste Wise, to conduct a site evaluation and proposal of recommendations. With support from Washington
County, the Center would like to start a single stream recycling program and implement best practices in strategic
locations throughout the North and South rinks, field house, lobbies, entrances, within concession and pro-shop areas,
and in the warming house. A small number of additional office and behind-the-counter bins would also be added.
Renderings of chosen bins are included below:
Figure 1 Clean River Indoor Bins (left)
and Outdoor (right) Bins.
Figure 3. Recycle Away PolyTec Bins
Recycling bins will be equipped with restrictive disposal openings to encourage proper recycling participation from users
of the facility with the goal of preventing contamination. In addition, bins will use image-based signage showing the
more common recycling and trash items generated in the Rec Center. The most common recyclable items to be
represented include plastic beverage bottles, aluminum cans, and paper programs. The most common waste items to be
represented include service ware used for concessions such as food wrappers and food-soiled containers, cups, and
napkins.
To manage the new recycling program across the large facility, the Center proposes using two tilt trucks for waste and
recycling collection (one black tilt truck for trash, one blue tilt truck for recycling).
The County will:
• Communicate directly with the city and contractor (MN Waste Wise) regarding any matters related to the
program
• Approve purchases and reimburse funds to supply the city of Stillwater recycling bins and signage for St. Croix
Valley Recreation Center
• Provide guidance with promotional and educational materials
• Provide the county logo to be used in promotional and educational materials
• Provide specifications for the development of a case study(s)
The City of Stillwater will perform the following tasks:
Establish Recycling Service and Install Receptacles throughout the Facility
• Establish and fund recycling collection at St. Croix Valley Recreation Center
• Install single stream recycling along with appropriate signage with assistance and recommendations from MN
Waste Wise
• Ensure that all bins are lined properly (black liner for trash, clear for recycling)
• Empty recyclables from clear liners before placing into recycling dumpster
Staff Training
• Conduct staff training so that all employees understand the new protocol for lining the waste and recycling
receptacles and transporting each stream to their separate dumpsters
• Ensure that training regarding waste and recycling participation, handling, and removal is part of the onboarding
process for new employees and occurs in an ongoing capacity for all employees
Education and Promotional Material
• Utilize posters, announcements and well placed signs to encourage the public to take note of the recycling
program and entice their participation
• Utilize social media and other media outlets to promote and educate public on program
• Credit Washington County for providing funds to implement recycling program on signs, posters, the city’s
website and in social media campaigns.
Program Monitoring, Evaluation and Reporting
• Monitor bins to determine if placement is adequately addressing waste and recycling needs, notifying the
county if adjustments are necessary
• Report both pre-implementation and post-implementation quantities of materials recycled and trash amounts,
with assistance from MN Waste Wise
• Agree to comply with Minnesota Statutes 115A.46, subd. 5 and 115A.471 by delivering all waste to the Recycling
& Energy Center (see exhibit C)
• Follow up with the county following post-implementation to review education and promotion plans,
participation rates and service levels
• Provide pre-implementation and post-implementation cost comparisons (how have costs gone up or down?)
• Complete a case study and lessons learned for the improved outdoor recycling program at St. Croix Valley
Recreation Center 6 months after implementation
• Present results and success story at a quarterly recycling coordinator meeting
• Address staff and public feedback to continually improve program
Exhibit B
St. Croix Valley Recreation Center Recycling Program
BIN COSTS AND METHOD OF PAYMENT
The city of Stillwater will purchase needed supplies directly from the vendors listed in the budget. The county will
disburse funding to the city after receiving receipts of amount paid-to-date from the city.
The total contract amount will not exceed $32,000.00. Payment breakdown for bins will be as follows:
Expense Quantity Price per unit Total
Clean River Indoor Bin 15 $1,340.05
$20.100.78
Clean River Outdoor Bin
3 $1,125
$3,375.01
Recycle Away PolyTec Bins 11 $371 $4081
Recycle Away Slim Jims 2 $64 $128
Recycle Away Office Trash Bins 4 $7.50 $30
Recycle Away Office Recycling Bins 4 $8.50 $34
Uline Black Tilt Truck 1 $765 $765
Uline Blue Tilt Truck 1 $725 $725
Shipping $1,989.99
Other $771.22
Total County cost $32,000.00
Exhibit C
Washington County
Department of Public Health & Environment
Verification of Compliance with Minnesota Statute 115.471 and 115A.46
Pursuant to Minnesota Statutes 115A.46, subd. 5 and 115A.471, all waste generated by St. Croix Valley
Recreation Center in the Municipality of Stillwater, MN must be managed in accordance with the
County’s Solid Waste Management Plan and delivered to the Recycling & Energy Center for disposal.
Failure to comply with this provision shall constitute a breach of the service contract.
I (name) _________________________ (Title) _________________________________ for the
Municipality of (City)__________________________________, MN verify that said municipality will,
through the length of the contract, comply with Minnesota Statutes 115A.46, subd. 5 and 115A.471 by
delivering all waste generated by activities and contracts/agreements to the Recycling & Energy Center.
In the space below, please provide the name of your municipal solid waste provider(s).
City of Stillwater
Signature:
Title:
Date:
Date: February 14, 2020
TO: Mayor and Council
FROM: Beth Wolf, City Clerk
SUBJECT: Solid Waste, Recycling and Roll-off Hauler License
DISCUSSION:
Applications for the 2020 Solid Waste, Recycling and Roll-off Hauler License has been
received from the following haulers:
Highland Sanitation & Recycling, Inc
Maroney’s Sanitation, Inc
Tennis Sanitation, LLC
Waste Management of MN, Inc
Applications for the 2020 Roll-off only Hauler License has been received from the following
haulers:
Ace Solid Waste, Inc
Atomic Recycling, LLC
Gene’s Disposal Service, Inc
Veit Container Corporation dba Veit Disposal Systems
RECOMMENDATION:
Staff recommends approval contingent upon the satisfactory completion of application
submittal requirements.
ACTION REQUIRED:
If Council concurs with the recommendation, they should pass a motion adopting
resolution APPROVING SOLID WASTE, RECYCLING AND/OR ROLL‐OFF HAULER
LICENSES contingent upon the satisfactory completion of application submittal
requirements.
RESOLUTION 2020‐
APPROVING SOLID WASTE, RECYCLING
AND/OR ROLL‐OFF HAULER LICENSE
WHEREAS, applications for a 2020 Solid Waste, Recycling and Roll-off Hauler License has
been received by the businesses listed below; and
WHEREAS, approval is contingent upon satisfactory completion of application submittal
requirements.
NOW THEREFORE, BE IT RESOLVED that the City Council of Stillwater, Minnesota, hereby
approves a Commercial Solid Waste, Recycling and/or Roll-off Hauler License for
businesses listed below with respective licenses, as contingest above:
Name of Business License Type
Highland Sanitation & Recycling, Inc Solid Waste, Recycling & Roll-Off Hauler
Maroney’s Sanitation, Inc Solid Waste, Recycling & Roll-Off Hauler
Tennis Sanitation, LLC Solid Waste, Recycling & Roll-Off Hauler
Waste Management of MN, Inc Solid Waste, Recycling & Roll-Off Hauler
Ace Solid Waste, Inc Roll-off Hauler
Atomic Recycling, LLC Roll-off Hauler
Gene’s Disposal Service, Inc Roll-off Hauler
Veit Container Corporation dba Veit
Disposal Systems
Roll-off Hauler
Adopted by Council this 14th day of February 2020.
________________ _____________
Ted Kozlowski, Mayor
Attest:
______________________ _________
Beth Wolf, City Clerk
DATE: February 12, 2020
TO: Mayor and City Council
FROM: Tom McCarty, City Administrator
SUBJECT: Project Development Agreement with Ameresco, Inc. to Conduct a Detailed
Energy Audit and Manage Installation of Energy Efficient Improvements for
City Facilities Based on Energy Cost Reductions
BACKGROUND
Ameresco, Inc. completed a preliminary energy audit review of City facilities and shared the
results of the review at the January 7, 2020 City Council meeting. Based on results of the
review, Ameresco has submitted a proposed Project Development Agreement (Energy
Services Agreement) with the City pursuant to Section 471.345, Subd. 13 of the MN State
Statutes, to conduct detailed energy audits and identify specific energy and operational cost
savings that will self-fund facility improvements. Identified potential facility improvement
measures are estimated to cost $700,000-$1,000,000 and include: facility lighting upgrades,
street lighting improvements, mechanical system improvements, garage heating
improvements and building envelope improvements. City facilities initially reviewed
include: City Hall, Public Works, the Public Library, the Recreation Center & Lily Lake Ice
Arena, and Fire Station. Under the provisions of the proposed Project Development
Agreement, the City would fund the facility improvement costs, likely through borrowing,
with debt service paid by the energy savings in the City’s current operating budget over a
period not to exceed 20 years. If the energy savings funding is not sufficient to pay debt
service, Ameresco covers the funding gap. Ameresco will serve as the City’s Construction
Manager for all phases of the energy facilities improvement program. Once the detailed
energy audit analysis is complet e, Ameresco will develop a detailed project proposal for self-
funded City facility improvements. If the City chooses not to complete the proposed project,
the City will owe Ameresco a project development fee of $35,000. No project development
fee is incurred if the City moves forward with energy efficiency improvement project. The
Project timetable provides for energy analysis, project design and bid document activities
conducted over the next six months, with construction activities to begin in late August 2020.
CONCLUSION
Based upon references provided and the proposal that will allow the City to self-fund needed
energy efficiency improvements to City facilities, staff recommends that the City Council
adopt the Resolution “Approving the Project Development Agreement with Ameresco, Inc.,
to Conduct a Detailed Energy Audit and Manage Installation of Energy Efficient
Improvements for City Facilities Based on Energy Cost Reductions”.
RESOLUTION 2020‐
APPROVING PROJECT DEVELOPMENT AGREEMENT WITH AMERESCO, INC.,
TO CONDUCT A DETAILED ENERGY AUDIT AND MANAGE INSTALLATION
OF ENERGY EFFICIENT IMPROVEMENTS FOR CITY FACILITIES BASED ON
ENERGY COST REDUCTIONS
WHEREAS, Ameresco, Inc. is an international energy efficiency and renewable energy
solutions company with local offices in Eden Prairie, MN; and
WHEREAS, Ameresco conducted a preliminary energy assessment of City facilities
that identified numerous lighting, mechanical system, garage heating and building envelope
improvements that will result in reduced energy costs for the City; and
WHEREAS, Ameresco’s preliminary energy assessment of City facilities indicates that
energy saving facility infrastructure improvements estimated to cost between $700,000 -
$1,000,000 could be self-funded through reductions in annual operating energy costs; and
WHEREAS, based upon results of the preliminary energy assessment, Ameresco is
proposing to enter into a Project Development Agreement with the City of Stillwater
pursuant to Section 471.345, Subd. 13 of the Minnesota State Statutes, to conduct a detailed
energy audit and manage installation of energy efficient improvements for city facilities
based on energy cost reductions; and
WHEREAS, funding of the energy efficient improvements for city facilities would be
paid through energy savings in the City’s current operating budget over a period not to
exceed 20 years, and the energy savings are guaranteed by Ameresco.
NOW THEREFORE, BE IT RESOLVED that the Stillwater City Council approves the
attached project development agreement with Ameresco, Inc., to conduct a detailed energy
audit and manage installation of energy efficient improvements for city facilities based on
energy cost reductions and authorizes the Mayor to execute all necessary documents to
complete the project.
Adopted by the Stillwater City Council this 18th day of February, 2020.
_______________________________________
Ted Kozlowski, Mayor
ATTEST:
__________________________________________
Beth Wolf, City Clerk
1
PROJECT DEVELOPMENT AGREEMENT
THIS PROJECT DEVELOPMENT AGREEMENT (this “Development Agreement”) is entered into
as of the __ day of February, 2020, by and between the City of Stillwater, MN with a principal business address
at 216 4th St N, Stillwater MN 55082 (“Customer”) and Ameresco, Inc. having its principal place of business
at 111 Speen Street, Suite 410, Framingham, Massachusetts 01701 (“Ameresco”). The Customer and
Ameresco may be referred to herein individually as a “Party” and collectively as the “Parties”.
WHEREAS, Ameresco desires to perform certain energy services including a detailed energy audit for
Customer at the facilities identified in Exhibit A attached hereto (the “Facilities”); and
WHEREAS, Subject to negotiation of a mutually acceptable agreement, Customer intends to enter
into an energy services agreement (“ESA”), pursuant to the provisions of Minnesota Statutes Sections
471.345, Subd. 13, with Ameresco for implementation of the Scope of Work (referred to below)
identified by Ameresco as a result of its work under this Development Agreement in accordance with
the Time Table set forth in Schedule 1 attached hereto.
NOW THEREFORE, in consideration of the mutual promises and agreements contained herein, and other
good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties
hereto hereby agree as follows:
1. Ameresco shall complete the following work under this Development Agreement (the “Development
Work”):
(a) conduct an energy and infrastructure audit of the Facilities;
(b) prepare and deliver to Customer a proposal (the “Project Proposal”), which shall include:
(i) the proposed scope of work for installation of energy efficiency and renewable energy
improvements (“Scope of Work”) which shall take into account improvements already
planned for the Facilities, based on a schedule of planned improvements to be provided by
Customer to Ameresco within ten (10) days of execution of this Development Agreement;
(ii) the implementation price for the Scope of Work (the “Implementation Price”); and
(iii) the estimated cost savings as a result of implementation of the Scope of Work.
Coincident with the completion of the Development Work and Customer’s notification that it has
approved the Scope of Work set forth in the Project Proposal, Ameresco will prepare and submit to
Customer an ESA detailing the terms and conditions related to the implementation of the Project Proposal.
2. Customer hereby agrees that if it does not enter into the ESA with Ameresco within thirty (30) days of
submission of the Project Proposal, Customer shall compensate Ameresco for its Development Work by
paying a development fee to Ameresco in the amount of THIRTY-FIVE THOUSAND AND 00/100
DOLLARS ($35,000.00) (the “Project Development Fee”). The Project Development Fee shall be fully-
earned, due and payable by Customer to Ameresco no later than forty-five (45) days after the date that
Ameresco submits the Project Proposal to Customer. If Customer and Ameresco enter into an ESA which
includes the Scope of Work, Customer will not be billed the Project Development Fee due under this
Development Agreement as the Implementation Price shall be all inclusive. In the unlikely event that
Ameresco is unable to develop a project that is estimated to result in sufficient energy savings and/or
avoided future capital or operational costs to Customer so that the installation costs can be paid from said
savings over a period not to exceed 20 years, then Customer would not be obligated to reimburse Ameresco
the Project Development Fee; provided, however, that Ameresco will be deemed to have earned the Project
Development Fee should Ameresco’s failure to develop a project with such a payback period result from
2
either (a) a material adverse change in Customer’s credit or bond rating or (b) an increase in interest rates
due to conditions beyond the control or fault of Ameresco such that the costs associated with the Scope
of Work increase. For the sake of clarity, Ameresco shall be entitled to the Project Development Fee if it
delivers a Project Proposal for a project that is estimated to result in sufficient energy savings and/or
avoided future capital or operational costs to Customer so that the installation costs can be paid from said
savings over a period not to exceed 20 years without regard to whether the Time Table in Schedule 1 is
met.
3. Ameresco’s receipt of an executed copy of this Development Agreement shall be evidence of Customer’s
agreement to the terms and conditions of this Development Agreement and its authorization of and
notification to Ameresco to proceed with the Development Work. Ameresco will thereafter promptly
initiate the Development Work.
4. The Development Work under this Development Agreement may be terminated by:
(a) Termination by Either Party. This Agreement may be terminated by either party upon 30 days’
written notice delivered to the other party to the addresses listed in Section 13 of this
Agreement. Upon termination under this provision, if there is no default by Ameresco, Ameresco
shall be paid for Services rendered and reimbursable expenses until the effective date of
termination.
(b) Termination Due to Default. This Agreement may be terminated by either party upon written notice
in the event of substantial failure by the other party to perform in accordance with the terms of this
Agreement. The non-performing party shall have fifteen (15) calendar days from the date of the
termination notice to cure or to submit a plan for cure that is acceptable to the other party.
In the event of termination pursuant to this Section 4, Customer will pay Ameresco for its time incurred
on the basis of percent complete utilizing the total fixed price outlined in Section 2, above. Reimbursables,
including out of pocket expenses for the following items: travel, reproductions, photographic developing,
and printing shall also be included as a part of the termination fee.
5. This Development Agreement and exhibits hereto, if any, shall (a) constitute the entire agreement between
the Parties relating to the subject matter hereof, (b) supersede all previous agreements, discussions,
communications and correspondences with respect to the subject matter hereof and (c) only be amended,
supplemented or modified by a written instrument executed by both Parties. If any provision of this
Development Agreement is held by a court of competent jurisdiction to be unenforceable, no other
provision shall be affected thereby, and the remainder of this Development Agreement shall be interpreted
as if it did not contain such unenforceable provision.
6. Customer hereby agrees to provide timely and complete access to all necessary property and energy
consumption and cost records for the three (3) years preceding the commencement of Ameresco’s services.
Customer will make available the assistance of such personnel as may be necessary for Ameresco’s
performance of the Development Work hereunder. If, during the performance of the Development Work,
Ameresco should conclude, as a result of its analysis of the data provided by Customer, that it is not able
to develop a project consistent with the terms of this Development Agreement, as a result Ameresco may,
by written notice to Customer, terminate this Agreement.
7. INDEMNIFICATION
a) Ameresco and Customer each agree to defend, indemnify, and hold harmless each other, its agents and
employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such
claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event
claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Ameresco and
Customer, they shall be borne by each party in proportion to its own negligence.
3
b) Ameresco shall indemnify Customer against legal liability for damages arising out of claims by Ameresco’s
employees. Customer shall indemnify Ameresco against legal liability for damages arising out of claims by
Customer’s employees.
c) In no event shall Ameresco be liable for any special, consequential, incidental, punitive, exemplary or
indirect damages in tort, contract or otherwise, including, without limitation, loss of profits, loss of use of
the Facilities or other property, or business interruption, howsoever caused, in connection with this
Development Agreement.
8. Ameresco and Customer represent and warrant to each other that (a) the execution, delivery and
performance of this Development Agreement has been duly authorized and approved by all necessary
organizational action on the part of such Party, (b) the signatories hereto have been duly authorized by all
necessary organizational action of such Party to sign and deliver this Development Agreement and (c) upon
execution this Development Agreement will constitute a legal, valid and binding obligation of such Party.
9. In the event Customer and Ameresco fail to execute an ESA as provided in paragraph 2 above, because
Ameresco will not therefore be engaged to perform services in connection with the implementation of its
recommendations, Ameresco will have no control over such implementation by the Customer or any third
party. Accordingly, Ameresco specifically and expressly disclaims all responsibility for the use of or reliance
upon such documents or memoranda by the Customer or any third party. Customer hereby agrees to
indemnify and hold harmless Ameresco for any liability, loss, cost, expense, or damage which may result
from the use of the documents and/or memoranda provided by Ameresco hereunder in the
implementation of the energy savings recommendations made by Ameresco without its continued
involvement.
10. This Development Agreement shall be governed by the laws of the State in which the Facilities are located.
11. SUBCONTRACTORS. Ameresco shall not enter into subcontracts for any of the Services provided for
in this Agreement without the express written consent of the Customer, unless specifically provided for in
the Exhibits. Ameresco shall pay any subcontractor involved in the performance of this Agreement within
thirty (30) days of Ameresco’s receipt of payment by the Customer for undisputed services provided by
the subcontractor.
12. STANDARD OF CARE. In performing its Services, Ameresco will use that degree of care and skill
ordinarily exercised, under similar circumstances, by reputable members of its profession in the same
locality at the time the Services are provided. No warranty, express or implied, is made or intended by
Ameresco’s undertaking herein or its performance of Services.
13. INSURANCE. During the performance of the Services under this Agreement, Ameresco shall maintain
the following insurance:
a) General Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single
occurrence, pursuant to Minnesota Statutes, Section 466.04, or as may be amended;
b) Professional Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a
single occurrence.
c) Workers’ Compensation Insurance in accordance with statutory requirements.
14. OWNERSHIP OF DOCUMENTS. Professional documents, drawings, and specifications prepared by
Ameresco as part of the Services shall become the property of the Customer when Ameresco has been
compensated for all Services rendered, provided, however, that Ameresco shall have the unrestricted right
to their use. Ameresco shall retain its rights in its standard drawing details, specifications, databases,
4
computer software, and other proprietary property. Rights to proprietary intellectual property developed,
utilized, or modified in the performance of the Services shall remain the property of the Ameresco.
15. DATA PRACTICES COMPLIANCE. All data collected by the customer pursuant to this Agreement
shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13.
When any request for disclosure of such data is made under such stature, Customer shall provide prompt
written notice to Ameresco such that Ameresco will have the opportunity to timely object under such
statute should it desire to object to such disclosure of that data in whole or in part.
IN WITNESS WHEREOF, the duly authorized officers or representatives of the Parties have set their hand
under seal on the date first written above with the intent to be legally bound.
CITY OF STILLWATER, MN AMERESCO, INC.
__________________________________
Authorized Signature
__________________________________
Authorized Signature
__________________________________
Name
__________________________________
Name
__________________________________
Title
__________________________________
Title
5
EXHIBIT A
FACILITIES LIST
Facility Address Total Square Footage
City Hall 216 4th St N, Stillwater 40,000
Library 224 Third Street North, Stillwater 50,000
Public Works 3325 Boutwell Road, Stillwater 57,000
St. Croix Valley Recreation Center 1675 Market Dr, Stillwater 70,000
The Dome 1675 Market Dr, Stillwater 80,000
Lily Lake Park 1208 S. Greeley Street, Stillwater 28,000
Fire Station 250 Maryknoll Dr N, Stillwater 48,500
Water Department Building 204 3rd St N, Stillwater 10,000
6
SCHEDULE 1
TIME TABLE OF EVENTS
What When
1 Execute Project Development Agreement
(PDA) On or about February 18, 2020
2 Review preliminary findings with
Customer On or about May 28, 2020
3 Review final project scope, costs, and
savings with Customer On or about June 9, 2020
4 Deliver Energy Services Agreement (ESA)
to Customer On or about June 9, 2020
5
Finalize Project Buildings Options
Final Scope & Pricing
Financial Funding Discussion & Review
City Council Meeting Presentation on
June 16, 2020
6 Final Scope and Legal Review of Contract
Documents
June 16, 2020 thru June 30, 2020
7 Signing of Energy Service Agreement July 1, 2020
8 Issuance of the “Notice to Proceed” by
Customer to Ameresco July 1, 2020
9 Ameresco issues construction contracts to
subcontractors and equipment suppliers July 14, 2020
10 Construction begins August 25, 2020
PLANNING REPORT
TO: City Council CASE NO.: 2019-70
REPORT DATE: January 28, 2020
MEETING DATE: February 18, 2020
Parks & Recreation Commission: January 27, 2020
Planning Commission: January 22, 2020
APPLICANT: Jeffrey & Patricia Pratt
LANDOWNER: Jeffrey & Patricia Pratt
REQUEST: Resubdivide Lot 1, Block 1, Boutwell Valley Estates (7960 Minar Avenue North)
LOCATION: 7960 Minar Avenue North
COMPREHENSIV PLAN: Very Low Density Residential
ZONING DISTRICT: Rural Residential
REPORT BY: Abbi Jo Wittman, City Planner
INTRODUCTION
Jeffrey and Patricia Pratt have submitted a request to subdivide their 2.50 acre homestead lot at
7960 Minar Avenue North into two lots. The lot for the existing house would have 1.428 acres of
land whereas the new lot, proposed to be created south of the existing residence, would have 1.075
acres.
SPECIFIC REQUEST
Specifically, the Pratts have requested the City to approve the following:
1. Resubdivide Lot 1, Block 1, Boutwell Valley Estates into two parcels
A copy of the proposed resubdivision request, located on the Certificate of Survey, is attached.
EVALUATION OF REQUEST
The property is currently platted as Lot 1, Block 1, Boutwell Valley Estates. The Pratt request is to
resubdivide this platted lot into two parcels. Parcel A (see survey attached) would contain the
CPC Case No. 2019-70
Page 2
Pratt’s house, an accessory structure and gazebo, septic system, well, and much of their yard. Parcel
B would be vacant and offered for sale as a new single-family home site.
Resubdivision of the lot is subject to the regulations found in the Zoning Code. The property was
recently rezoned to RR, Rural Residential after the City’s yearlong moratorium on subdivisions in
this specific neighborhood. The property is not subject to any overlay districts
A. Minimum Dimensional Standards
As seen in the table below, all minimum standards will be satisfied by the two proposed parcels,
with the exception of lot depth for Parcel A.
The existing lot currently conforms to the minimum 300’ Lot Depth requirement. However, if the
proposed subdivision is approved, Parcel A would no longer be in compliance with the Zoning
Code requirement. As a result, the applicant requested and obtained a variance from the Planning
Commission for the depth of Parcel A on the basis practical difficulty had been established by the
property owner. Therefore, the minimum lot depth proposed has been found to be satisfactory.
Parcel A will also not meet its Rear Yard setback of 50’ between the house and the rear property
line. However, this is existing and was the circumstance when the property was annexed into the
City in January of 2015. While the home is situated closer to the western property line than the
required 50’, the adjacent property is zoned Parks, Recreation and Open Space (PROS). The PROS
zoning district is not intended for the development of residential uses, for which setback
requirements are generally required.
B. Development Standards
Tree preservation and landscaping
As the property owner does not intend to grade the land area of the new lot, less than 35% of the
significant trees and less than 50% of the vegetation crown cover on site would be removed.
Therefore, no tree replacement would be required by the zoning ordinance for this resubdivision.
1 Width is measured between side lot lines at right angles to lot depth at a point midway between front and rear lot lines
2 Depth is the average distance between front and rear lot lines.
Standard Min.
requirement
Parcel A
(Existing house)
Parcel B
(Vacant parcel)
Lot area with on-site septic
system
43,560 sf 62,185 sf 46,819 sf
Lot width 1 100’ ≈ 239’ ≈ 155’
Lot depth 2 300’ ≈ 252’ ≈ 315’
Lot frontage on public road 25’ ≈ 239’ ≈ 155’
Front setback 40’ 54’ (Exterior Side)
108’ (Front)
TBD
Side setback 15’ 45’ TBD
Rear yard setback 50’ 45’ TBD
Maximum lot coverage 25% +/- 9% TBD
CPC Case No. 2019-70
Page 3
Sewer and Water
As mentioned above, sewer and water will be private on-site improvements. A soils report has been
completed and a standard septic drainfield will work on Parcel B. This has been reviewed by
Washington County Department of Public Health and Environment (WA County PHE) who has
conceptually approved the subdivision, citing the land area is suitable to accommodate long-term
sewage treatment needs for the two separate properties. Additionally, the [Stillwater] Board of
Water Commissioners has approved a well-drilling request for the proposed property.
Drainage and utility easement
Standard drainage and utility easements have been mapped around the perimeter of the existing lot.
However, the property will not be platted. As such, the property owner will be required to file
drainage and utility easements together with the recording of the new property deeds. Proof of
recording will be required to be submitted to the City.
Park and Trail Dedication
The Comprehensive Plan’s park element shows no planned parks on or near the property. So, the
contribution to the park system would be in the form of a fee in lieu of land, which would be $2,000
for the one new lot being created.
In terms of trails and sidewalks, none exist in this area and no new improvements are proposed.
Future trails are planned within ¼ mile to both the east and the west. However, the City has had
troubles in identifying specific trail alignments in these areas; simply put, there are constraints with
either trail alignment if the City desires having an impervious surface trail at some location between
Maryknoll Drive North and Manning Avenue North. At their January 27 regular meeting, the Parks
and Recreation Commission determined the City should require an easement for trail purposes in the
event long range trail plans necessitate a trail through this neighborhood. Regardless of whether or
not an easement should be required, the contribution to the trail system would be a fee in lieu
constructing trail improvements. The fee would be $500 for the one new lot being created.
Development impact fees
Since no sanitary sewer or municipal water will be extended to the property, the only development
impact fees that will be due are: 1) park and trail fees, and 2) Brown’s Creek stormwater treatment
fee (aka AUAR fee).
1) Park and trail fee - If the Park and Recreation Commission agree a fee in lieu of park and
trail improvements, in the amount of $2,500, should be required prior to release of the deed
for the new lot.
2) AUAR fee (Brown’s Creek stormwater) – This fee is $4,553.87/acre3 for the developable
portion of the new lot. The total developable area is 46,819 square feet, or 1.07 acres. 1.07
acres x $4,553.87 = $4,872.647
Development Agreement
3 This total is based on 2020 rates. Rates increase annually in step with the cost of construction index.
CPC Case No. 2019-70
Page 4
No public utilities or road improvements will be necessary for this resubdivision. Consequently, a
Development Agreement is not needed.
ALTERNATIVES
The City Council has several alternatives:
1. Approve the resubdivision by adopting the attached resolution with its three conditions.
2. Table the request for more information.
3. If inconsistent with the Comprehensive Plan, and non-compliant with the applicable zoning
and subdivision regulations, deny the requests.
RECOMMENDATIONS
Staff finds code regulations to be satisfied, and finds the proposed subdivision to be consistent with
the current Comprehensive Plan. We also find the requested unsewered large lots to be fairly
compatible with the neighborhood. Therefore, City staff recommends adoption of the resolution
approving the resubdivision, with the following conditions:
1. The park and trail fees as well as the Brown’s Creek Stormwater fee must be deposited with the
City prior to release of the approved deeds from City offices.
2. Fully executed drainage and utility easement for both parcels, found acceptable in form and
content to the City Attorney and City Engineer, shall be submitted to the City prior to release of
the approved deeds from City offices.
3. Fully executed 20’ trail easements adjacent to the eastern property boundaries of the new lots
shall be submitted to the City prior to the release of the deeds from City offices.
4. The property owner shall provide notice to the City of Stillwater upon recording the two new
deeds.
Attachments: Site Location Map
Certificate of Survey (Subdivision)
WA County PHE Lot Split Approval Letter
Board of Water Commissioners Drilling Request Letter
Resolution
cc Jeffrey and Patricia Pratt
MORGAN AVENUE NORTHAVENUENORTHMI
NARNORTH
M O R G A N AV E N
BO UTWELL FARM ROAD
7959
7879
7960
7880
7819
12744
7790
8060
12764
8055
127242570
7770
8045
7760
2585
2580
8160
2540
8170
81108140813081508120
8077
2560 2550
2555 254525752565
7789
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0 230 460115Feet
General Site Location
Site Location
7960 Minar Ave N
^
~ m C/) -I r z m r 0 -I ...... OJ r 0 0 ;,::; ...... z ....,. 0 0 .IS, .i,;: ~ ::§: ....,. N .IS, 0 ~ S 86° 4 7'56" W LC=199.9' R=2129.2' A=200.0'' T=100.1' \ 0=5°22'55" \ __ ,_ - - - --+-- -S 89°29'23" W 141.8' --r I I I " 0 !! z ,. G) m le 0 C ~ r :a -< m ,. "' m ~ z ~ "O m ~ e' ~ BOUTWELL N 89°29'23" E 10' DRAINAGE AND UTILITY EASEMENT PER PLAT 39.80' ------J--------------------------------, ---------\ N 86°59'24" E \ I LC=179.97' \ L R=2063.19' 1 ~1W.O~ \ T=90.07' \ 0 well 0=4°59'58" I I I I I I I I S 12°42'03" E LC=169.81' R=472.36' A=170.74' T=86.31' 0=20°42'35" -.. I 'i, I ' 0 gazebo o TANK SEW SYS PARCEL A 62185 SqFt 1.428 Acres LOT 1 PARCEL B 46819 SqFt 1.075Acres PROPOSED DRAIN FIELD 10,895 SF W COR. LOT 1 --------L...-- - ----------------5, DRAINAGEANDUTILITYEASEMENTPER PLAT s 88°15'07" w 347.19' LOT2 'FILE NAME ' PRATT L 181 BOUTWELLVALLEYEST NAD 83 C(1 ORD.TRV SCALE DATE DRAWN BY 40 Ft/In 11-6-2019 P AJOHNSON JOB REVISION SHEET , 19-787 1/1 1 /1 This map drawn with TRAVERSE PC, Software N 89°29'23" E -----I \ \ \ \ \ 36.0' N 12°50'55" W LC=144.0' R=406.4' A=144.8' T=73.2' \ 0=20°24'42" \ \ \ S 21°47'15" E LC=26.41' R=596.53' A=26.41' T=13.21' 0=2°32'11" _/ \ \ \ \ \ \ \ N 11 °07'27" W LC=194.8' R=596.6' A=195.6' T=98.7' 0=18°47'25" -\ \ \ -----------N 74°24'20" W LC=267.9' R=483.0' r A=271.5' / T=139.4' ~ 0=32°12'35" ----s 74°24'20" E ----LC=231.3' / R=417.0' / .../ A=234.4' T=120.4' 0=32°12'35" 0 40' ~ SCALE IN FEET 1" = 40' 0 DENOTES IRON MONUMENT SET MARKED WITH PLASTIC CAP INSCRIBED RLS 10938 e DENOTES IRON MONUMENT FOUND INPLACE MARKED WITH PLASTIC CAP INSCRIBED "ANAZ RLS 13775" \ \ \ \ \ \ \ \ \ \ N 12°23'28" W LC=245.2' \ R=662.6' rA=246.6' T=124.8' \ 0=21°19'36" \ \ \ CERTIFICATE OF SURVEY SUBDIVISION OF LOT 1, BLOCK 1, BOUTWELL VALLEY ESTATES PREPARED FOR JEFFERY J. AND PATRICIAA. PRATT ADDRESS: 7960 MINARAVENUE NORTH STILLWATER, MN. 55082 PROPERTY ID: 30.030.20.12.0002 5 FOOT DRAINAGE AND UTILITY EASEMENT FOR PARCEL A THAT PART OF LOT 1, BLOCK 1, BOUTWELL VALLEY ESTATES, LYING 5 FEET NORTH OF THE FOLLOWING DESCRIBED LINE: COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT 1; THENCE NORTH 01 DEGREES 04 MINUTES 48 SECONDS WEST, BASES OF BEARINGS IS BOUTWELL VALLEY ESTATES, ALONG THE WEST LINE OF SAID LOT 1, A DISTANCE OF 124.00 FEET TO THE POINT OF BEGINNING OF SAID LINE TO BE DESCRIBED; THENCE NORTH 79 DEGREES 01 MINUTES 20 SECONDS EAST A DISTANCE OF 283.92 FEET TO THE EAST LINE OF SAID LOT 1 AND SAID LINE THERE TERMINATED, ACCORDING TO THE RECORDED PLAT, WASHINGTON COUNTY, MINNESOTA. 5 FOOT DRAINAGE AND UTILITY EASEMENT FOR PARCEL B THAT PART OF LOT 1, BLOCK 1, BOUTWELL VALLEY ESTATES, LYING 5 FEET SOUTH OF THE FOLLOWING DESCRIBED LINE: COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT 1; THENCE NORTH 01 DEGREES 04 MINUTES 48 SECONDS WEST, BASES OF BEARINGS IS BOUTWELL VALLEY ESTATES, ALONG THE WEST LINE OF SAID LOT 1, A DISTANCE OF 124.00 FEET TO THE POINT OF BEGINNING OF SAID LINE TO BE DESCRIBED; THENCE NORTH 79 DEGREES 01 MINUTES 20 SECONDS EAST A DISTANCE OF 283.92 FEET TO THE EAST LINE OF SAID LOT 1 AND SAID LINE THERE TERMINATED, ACCORDING TO THE RECORDED PLAT, WASHINGTON COUNTY, MINNESOTA. PARCEL A THAT PART OF LOT 1, BLOCK 1, BOUTWELL VALLEY ESTATES, LYING NORTH OF THE FOLLOWING DESCRIBED LINE: COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT 1; THENCE NORTH 01 DEGREES 04 MINUTES 48 SECONDS WEST, BASES OF BEARINGS IS BOUTWELL VALLEY ESTATES PLAT, ALONG THE WEST LINE OF SAID LOT 1, A DISTANCE OF 124.00 FEET TO THE POINT OF BEGINNING OF SAID LINE TO BE DESCRIBED; THENCE NORTH 79 DEGREES 01 MINUTES 20 SECONDS EAST A DISTANCE OF 283.92 FEET TO THE EAST LINE OF SAID LOT 1 AND SAID LINE THERE TERMINATED, ACCORDING TO THE RECORDED PLAT, WASHINGTON COUNTY, MINNESOTA. PARCEL B LOT 1, BLOCK 1, BOUTWELL VALLEY ESTATES, EXCEPT THAT PART OF SAID LOT 1 LYING NORTH OF THE FOLLOWING DESCRIBED LINE: COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT 1; THENCE NORTH 01 DEGREES 04 MINUTES 48 SECONDS WEST, BASES OF BEARINGS IS BOUTWELL VALLEY ESTATES PLAT, ALONG THE WEST LINE OF SAID LOT 1, A DISTANCE OF 124.00 FEET TO THE POINT OF BEGINNING OF SAID LINE TO BE DESCRIBED; THENCE NORTH 79 DEGREES 01 MINUTES 20 SECONDS EAST A DISTANCE OF 283.92 FEET TO THE EAST LINE OF SAID LOT 1 AND SAID LINE THERE TERMINATED, ACCORDING TO THE RECORDED PLAT, WASHINGTON COUNTY, MINNESOTA. I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT REPRESENTATION OF A SURVEY OF THE BOUNDARIES OF: LOT 1, BLOCK 1, BOUTWELL VALLEY ESTATES, ACCORDING TO THE RECORDED PLAT, WASHINGTON COUNTY, MINNESOTA AND THE LOCATION OF ALL BUILDINGS, IF ANY, THEREON, AND ALL VISIBLE ENCROACHMENTS, IF ANY, FROM OR ON SAID LAND AS SURVEYED BY ME OR UNDER MY DIREST SUPERVISION THIS 4TH DAY OF NOVEMBER, 2019. P J LAND SURVEYING, LLC BY:C?~w>~~ PAUL A. JOH ON LAND SURVEYOR, MINN. LIC. NO. 10938 PRERPARED BY; P J LAND SURVEYING, LLC 12510 MCKUSICK RD. N. STILLWATER, MN 55082 651-303-0025 pjlandsurveying@msn.com PRERPARED FOR; JEFFERY AND PATRICIA PRATT 7960 MINAR AVENUE NORTH STILLWATER, MN 55082 612-801-5251
W~hington ,.~~county ,-=:_ -=-::, , __
October 30 , 2019
Jeffrey & Patricia Pratt
7960 Minar Avenue North
Stillwater, MN 55082
LOT SPLIT APPROVAL
Department of Public
Health and Environment
Lowell Johnson
Director
David Brummel
Deputy Director
GEO Code: 30.030.20.12.0002
On October 15, 2019, the Washington County Department of Public Health and Environment (Department)
received a septic permit application for a loJ split for the property located at 7960 Minar Avenue North , Town of
Stillwater, Minnesota, Geocode 30 .030.20.12.0002 . On October 30 , 2019, the Department conducted a site
review of the proposed lot. Based on the observations on October 30, 2019, and Ten Thirty Environmental
Solutions soil observation log , the proposed lot appears to have suitable soil for individual sewage treatment
systems and the Department is approving the proposed subdivision as suitable to accommodate long-term
sewage treatment.
It should be noted that the soil testing conducted for this lot was preliminary and only for the purpose of
determining suitability of this lot to support long-term sewage treatment. Section 9.5 of the Washington County
Development Code, Chapter Four, Individual Sewage Treatment System Regulations (Washington County
Ordinance #206) states:
Complete soil testing on each individual lot must be conducted prior to permit issuance
independent of any prior subdivision or lot approval testing.
For the lot, rope off and protect both the primary and secondary individual sewage treatment system from all
traffic . Any excavation in the primary and secondary individual sewage treatment system would null ify this
approval and may subsequently cause the lot to be declared unbuildable. The minor subdivision is approved
only for the lot configuration submitted in the application . Any changes to the lot configurations will nullify th is
approval.
If you have any questions or comments, please contact me at 651-430-6692.
Sincerely,
Al~ crffeZ
Paul O 'Neel
Environmental Specialist
Washington County Department of
Public Health & Environment
paul.oneel@co.washinqton .mn .us
Government Center • 14949 62nd Street North -P.O . Box 6 , Stillwater, Minnesota 55082 -0006
Phone : 651-430-6655 • Fax : 651 -430-6730 • TIY: 651-430-6246
www.co.washington .mn.us
Equal Employment Opportunity/ Affirmative Action
BOARD OF WATER C OMMI SS I ONER S
December 3, 20 19
Jeff Pratt
7960 Minar Ave N
Stillwater, MN 55082
Re : Request for new well
Mr. Pratt
204 North Third Street
P.O . Bo x 242
Stillwate r, MN 55082-0242
Ph one : 651 -439-6231 • FAX: 651-439-406 1
The Stillwater Board of Water Commissioners reviewed your request for drilling a new well to serve
your f utu re subdivided lot at t he November 14, 2019 Board Meeting. You indicated in your October 15,
201 9 e-mail that at the October 1, 2019 Council meeting t ha t your area was voted on and approved to
Rural Residential Zon ing District and Sewer and Water wi ll not be brought in to the area at th is time. The
zo ning cha nges will give you the ability to subdiv ide you r lot. Afte r dis cussion on motio n by
Commissioner Van ia, seconded by President Speedli ng your request was approved . In the f uture if
Sewe r and Water are available you will be required t o connect to these services accord ing to City
Ordnance No. 946 and Wa t er Board Resolution No . 1331. See enclosed
Thanks ,
t
al~~~,\__
Robert Benson
General Manager
Ci ty of Stillwater
Board of Water Commissioners
RESOLUTION NO.
CITY OF STILLWATER
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION APPROVING THE RESUBDIVISION OF
LOT 4, BLOCK 1, BOUTWELL VALLEY ESTATES
CASE NO. 2019-70
WHEREAS, Jeffrey and Patricia Pratt, land owners, made application resubdivision of
their lot into two parcels; and
WHEREAS, the legal description of the subject lot to be resubdivided is:
Lot 1, Block 1, Boutwell Valley Estates; and
WHEREAS, the subject lot is to be resubdivided into two parcels described as follows:
Parcel A
; and
Parcel B
; and
WHEREAS, on February 18, 2020 the City Council held a public hearing on
the resubdivision and found it to be compatible with the neighborhood and consistent with the
City's Zoning Code, Subdivision Code, Comprehensive Plan, and infrastructure.
Page 2 of 2
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater
hereby approves the resubdivision of Lot 1, Block 1, Boutwell Valley Estates.
Enacted by the City Council of the City of Stillwater, Minnesota this 18th day of February, 2020.
CITY OF STILLWATER
Ted Kozlowski, Mayor
ATTEST:
Beth Wolf, City Clerk
REPORT DATE: January 30, 2020
MEETING DATE: February 18, 2020
TO: Mayor & Councilmembers
RE: Community Celebration to be held at 224 Fourth Street North for
ArtReach’s 10th Anniversary.
PREPARED BY: Graham Tait, City Zoning Administrator
REVIEWED BY: Bill Turnblad, Community Development Director
BACKGROUND
In May of 2009, the City issued SUP/2009 -17 allowing ArtReach Alliance to renovate a
residential duplex to be used for offices and art exhibits. A condition of approval was:
“Outside assemblies will only be allowed with approval of the City Council
after holding a public hearing…”
The condition stated above was pu t in place to help prevent conflicts with residential
uses in this neighborhood.
It is mentionable that t he City has no record of any outstanding or prior violations
associated with this property.
REQUEST
ArtReach is requesting permission from City Council to hold a Community Celebration
at 224 Fourth Street North for their 10th Anniversary. The event would take place
indoors, in the gallery, as well as outdoors, under a tent in the south lawn. ArtReach has
proposed to hold the event at one of the three following dates1:
Thursday, August 13 ► 6pm – 9pm
Saturday, August 15 ► 1pm – 4pm
Friday, August 14 ► 6pm – 9pm
1 Dates are listed in preferential order.
Page 2
COMMENTS
The main concerns related to events at ArtReach alliance are noise and parking. Therefore, the
events must adhere to the noise regulations of the nuisance ordinance, City Code Sec. 38-3. This
event is fairly docile in nature and isn’t expected to be overly noisy. Though, the applicant has
put forth that they will most likely have music or a band throughout the three hour event. The
event is yet to be planned in detail, so whether the music will be amplified or not, is yet to be
determined.
In terms of parking, most visitors will wind up parking on-street. However, the proposed dates
the event is taking place will be after City Hall business hours (no night meetings taking place
either); City Hall’s lower parking lot should have ample parking available, so visitors do not
need to park too far into surrounding residential neighborhoods.
RECCOMENDATION
Staff recommends the Council approve one of the mentioned dates, to allow ArtReach to host an
event at 224 Fourth Street North. If approved staff recommends the following conditions of
approval:
Applicants must adhere to all relevant subsections of the nuisance ordinance (Sec. 38),
particularly the noise regulations.
Any temporary signage associated with this event must receive an approved Temporary
Sign Permit from the Community Development Department.
Any accumulated garbage, debris, and/or abandoned objects associated with this event
must be removed from the lawn within 24 hours from the start of the event. All other
applicable regulations within City Code Section 30, Solid Waste and Recycling, must be
followed as well.
Attachments: Aerial Photograph
Applicant Narrative
Special Use Permit (SUP/2009-17)
1111 REICH 224 North 4th Street
Stillwater, MN 55082
651-439-1465
artreachstcroix.org
stcroixsplash.org
@ArtReachSTX
Pl a nnin g Co mmi ss io n
C ity of Still wa ter
21 6 4th Street No rth
Stillwater, MN 5508 2
Dea r Pl a nnin g Co mmi ss io n Me mb e rs,
Janu a ry 16, 202 0
In 20 I 0, A rt Reach St. Cro ix hos ted its first e xhi biti o n in th e ir new ga ll e ry space at 224
N. 4111 Street in Still wa ter. Now in 20 20, we wo uld like to host a o ne-tim e o utd oo r
ce lebrati o n invitin g o ur fri en d s, nei g hb ors a nd s upp o rters to gath e r fo r a fund ra isin g
eve nt und e r a tent w ith mu s ic , foo d a nd co mmunity.
In t hi s lette r, we are respec tf ull y requ estin g a spec ia l use pe rmit. T he eve nt wo ul d be
he ld in t he ga ll ery a nd und er a te nt o n t he so ut h lawn o n o ne th e o f th e fo ll owi ng days
-li st ed he re in pr efe re ntial orde r:
• Thursda y , A ug ust 13 fro m 6-9 pm
• Saturd ay, Au g ust 15 fro m I -4pm
• Fr id ay , A ug ust 14 from 6-9 pm
Art Reac h St. Cro ix is pro ud of th e work we do w ith arti sts a nd a rts organi zat ions in
t he co mmuni t ies of th e lower St. Cro ix Va ll ey. Still , th ~ Still wat e r buildin g is th e
headqu a rt e rs a nd the exhibiti on ga ll e ri es brin g art ist s a nd a udi ences to th e blu e ho use
o n t he hill. We wo uld love to ta ke thi s o ppo rt unit y to ce le brate with our co mmunity-
mind ed suppo rte rs, a maz in g art ists, dedi cated board , dy nam ic vol untee rs and
ha rdwo rki ng staff.
A rtReac h is re fl ec tin g o n the pas t decade w h ile reco mmitt in g to o ur mi ss io n as we
connect an in creas in g number of peo ple to t he vis ua l, lite ra ry and pe rfo rmin g arts in
t he St. Cro ix Va ll ey -w he re we are pro ud to li ve , wor k a nd pl ay .
T ha nk yo u fo r yo ur co ns ideratio n.
S in ce re ly ,
~~
Heath e r E. Ru t led ge
Exec ut ive Di recto r
Ii •
State of Minnesota
City of Stillwater
In the Matter of Planning Case No. 09-17
Owner: Artreach Alliance
Receipt#: 107483
U SE
Attest Copy
Retu mto:
CI TY OF STILLWATER
216N4THSTREET
S TIU.WAfER MN 55062
$4 6.00
$2.00
3751324
11111111111
Certified Filed and/or recorded on:
712212009 10:07 AM
3751324
Office of the County Recorder
Property Records & Taxpayer Services
Washington County, MN
Kel'in J Corbid, County R,,,:ordcr
City of Stillwater
Planning Commission Proceedings
Order Granting a Special Use
Permit
The above entitled matter came to be heard before the Planning Commiss ion on the
11th day of May, 2009, on a request for a special use permit pursuant to the City Code
for the following described property: 224 4t11 St N
GEO Code: 2803020130152
See attached Exhibit A
Purpose: A special use permit for the renovation from a duplex to office use
Upon motion made and duly approved by the requis ite majority of the Planning
Commission, it is ordered that a special use permit be granted upon the following
conditions of approval:
1. The remodeling and reuse shall be in compliance with the plan set dated 4/12/09,
which is on file in the Community Development Department.
2. Any signs on the property will require a permit from the Heritage Prese rvation
Commission prior to installation.
3. Prior to the issuance of a building permit, an exterior lighting plan shall submitted,
reviewed, and approved by the Community Development Director. The lighting plan
shall show the fi xture type, w attage, height, location and exterior lighting intensity.
All lighting shall be directed away from the street and ad j ac ent properties. Light
source s shall be shield ed from direct view.
4. Outside assemblies will only be allowed w it h approval of the City Council after
holding a public hearing. Notice for the hearing shall be mailed to all property
owners within 350 feet of the ArtReach Alliance property.
Dated this 7th da y of July, 2009.
This zoning use pe rmit is granted pursuant to the zoning ordinance and is no t a substi tute for a building permit. A
building permit is issued by the city building official after approval of the plans and payme nt of the building permit
fee and state surcharge. This zoning use permit will be null and void if the proj ec t that is permitted by this permit is
not completed within two years from the date the permit is granted .
--
MEMORANDUM
TO: Mayor and City Council
FROM: Reabar Abdullah, Assistant City Engineer
DATE: February 14, 2020
SUBJECT: 2020 Street Improvement Project
Project 2020-02
DISCUSSION
The public hearing for the 2020 Street Improvement Project is scheduled for Tuesday, February
18th at 7:00 pm. Attached is a copy of the feasibility report, the public hearing notice sent to the
affected property owners and a copy of the preliminary assessment roll.
RECOMMENDATION
It is recommended that Council hold the required public hearing. If desired, Council should pass
a resolution ordering the improvement and directing the engineer to prepare plans and
specifications. It should be noted that the resolution to order the improvement requires a 4/5ths
majority vote.
ACTION REQUIRED
If Council concurs with the recommendation, they should pass a motion adopting
RESOLUTION 2020- _____ ORDERING IMPROVEMENT AND PREPARING OF PLANS
AND SPECIFICAATIONS FOR THE 2020 STREET IMPROVEMENT PROJECT
(PROJECT 2020-02).
MEMORANDUM
TO: Mayor and City Council
FROM: Reabar Abdullah, Assistant City Engineer
DATE: January 28, 2020
RE: Feasibility Study for the 2020 Street Improvement Project
Project No. 2020-02
INTRODUCTION
In October of 2019, council authorized a feasibility study for the 2020 Street Improvement Project.
The streets selected in the study were based on a recent pavement management study, which gave a
condition index number to guide us on type of work that should be performed. Streets included in this
study for 2020 include:
North Fourth St. West Laurel St. to West Wilkins St.
Greeley St. North of Myrtle St.
Linden St. from Everett St. to Owens St.
William St. from Mulberry St. to Linden St.
School St. from Third St. to Fourth St.
Aspen St. East of Fourth St.
Rice St. from Owens St. to William St.
Maryknoll Dr. from Oakridge Rd to Interlachen Dr.
Croixwood Boulevard.
Northland Avenue-Interlachen Drive to Sunrise Ave.
Nightingale Boulevard from Northland Ave. to Marine Cir.
Driftwood Ln.
Pinehurst St.
Marine Cir.
Wildcrest Ln.
Fairlawn Dr.
Edgewood Ct.
Edgewood Ave.
Pinehurst Street was added after the approval for authorization feasibility study.
Maryknoll Dr., Nightingale Boulevard, Marine Circle, Wildcrest Ln, Fairlawn Drive, Edgewood
Ct., and Edgewood Ave. were included in the study but removed due to the budget and will be
considered for improvements in future years.
In all, there are 3.1 miles of streets proposed for improvements, 1.27 miles of mill and overlay and 1.83
miles of street reconstruction.
EXISTING CONDITIONS:
Greeley Street Area:
This area includes Greeley Street, Rice Street, Linden Street, and William Street. These
streets were last improved about 50 years ago. The streets were constructed with varying
widths ranging from 22 feet to 36 feet and were constructed with some bituminous, concrete
and stone curb. There does not appear to have been any type of improvement on these
streets since that time other than preventative maintenance and pothole repairs. Alligator
cracking and deep potholes are present on these street sections today. Previous plans and
soil borings show that the pavement thickness ranges from 2 inches to 6.5 inches, gravel
also varies in thickness from 1 to 7 inches. There is no storm sewer in the area other than
catch basins at the intersection of Rice and Owens, and Linden and Owens. The Water
Board has indicated that there are 30 galvanized water services. Greeley south of Mulberry
and Linden Streets have sidewalk on one or both sides of the streets. Rice, William, and
Greeley Street north of Mulberry have no sidewalk on either side of the street. Some
sections of the sidewalk are damaged.
Fourth Street Area:
This area includes North Fourth Street, Aspen Street, and School Street. North Fourth Street
is designated as Municipal State Aid Road and was last constructed in 1973 as part of the
sewer separation project. The street is 36 feet wide and has some stone curbs. There is storm
and sanitary sewer located in the street as well as watermain. The street has sidewalks on
both sides with sections of the sidewalk damaged or deteriorated. The Water Board has
indicated that there are 9 galvanized water services. Aspen Street is a gravel road and was
seal coated over the years to protect the gravel base on the road. The seal coat varies in
width from 24 feet to 34 feet and is not centered on the right of way. The street does not
have any sanitary sewer, storm sewer, or a sidewalk. School Street is about 33 feet wide
with a mix of bituminous and concrete curbs, the pavement has alligator cracking and
several potholes. There are no records on file of when the street was constructed other than
in 1925 when the sewer was installed in the street. There is existing sanitary sewer and
storm sewer at the corner of North Fourth Street. The street has sidewalk on both sides and
some sections are damaged.
Croixwood area:
The study area includes Croixwood Boulevard, Northland Avenue, Driftwood Lane, and
Pinehurst Street, these streets were originally constructed in the early 1970’s. Croixwood
Boulevard is 42 feet wide, Driftwood Lane is 32 feet wide, and Pinehurst Street is 32 ft
wide. They were last improved in the mid 1990’s with a mill and overlay. These streets have
both sanitary and storm sewer systems. The catch basin inlets are small and some are
damaged. The streets have concrete curb and gutter, with sections that are damaged in some
locations. Sidewalks exist on both sides of Croixwood Boulevard and Northland Avenue
with some damaged sections. The streets are structurally in good condition, but the
pavement surface has cracks and some pothole repairs. Northland Avenue is 32 feet wide
and was last improved in 1994. Northland from Croixwood to Interlachen Drive was
partially constructed, where the full section of pavement was removed and replaced with 3.5
inches of pavement and 6 inches of gravel. This section of the road is structurally in good
condition, and only has surface cracks and some potholes. Northland Avenue south of
Croixwood Boulevard had 1.5 inches of a mill and overlay. This section of the street has
alligator cracking and deeper potholes and the base is still structurally in good condition.
Northland Avenue has concrete curb and gutter and concrete sidewalk on both sides, some
portions of both concrete curb and sidewalk are damaged. The sanitary sewer is in good
condition, the storm sewer inlets has the old small opening grates.
PROPOSED PROJECT
Street Reconstruction
It is proposed that the streets in the Greeley Street neighborhood, and North Fourth Street
area, be reconstructed and have new concrete curb and gutter. North Fourth Street would
remain 36 feet wide with parking on both sides, Greeley from Myrtle to Mulberry St would
be narrowed to 32 feet wide, and Greeley north of Mulberry Street would remain the same
width. Linden Street, William Street, School Street, Rice Street, and Aspen Street would
also remain the same width. All the streets in the reconstruction area would be reclaimed,
graded, and compacted. Deteriorated catch basins, sidewalk sections and manholes would be
repaired or replaced. All sidewalks would have pedestrian ramps added at the street
intersections to meet ADA requirements. There are 39 galvanized water services in this area
that are scheduled to be replaced. New copper service will be installed from the main to the
curb stop at the property line.
Mill and Overlay
Croixwood Boulevard, Driftwood Lane, Pinehurst Street, and Northland Avenue from
Croixwood Boulevard to Interlachen Drive would have the top 1.5 inches of bituminous
surface milled and overlaid with 1.5 inches of bituminous. Deteriorated sections of curbs,
gutters, and sidewalks would be replaced along with all intersectional pedestrian ramps in
order to meet ADA requirements.
Partial Reconstruction
Northland Avenue south of Croixwood Boulevard would have the full section of pavement
reclaimed. The base would be regraded, compacted and tested for weak spots. The street
would be repaved with 4 inches of bituminous. Deteriorated sections of curbs, gutters, and
sidewalks would be replaced along with all intersectional pedestrian ramps in order to meet
ADA requirements.
PROJECT COST AND FINANCING
The total estimated cost of the project is $2,493,894.00. The cost includes design, surveying,
inspection, administration, and contingencies. The cost of the project would be funded
through three sources; assessments, permanent improvement bonds and Municipal State Aid
Funds.
Pavement reconstruction
According to the City Assessment Policy, street reconstruction projects would be assessed
70% to the benefitting property owner and 30% from city funds. Municipal State Aid Roads
would be assessed at 50% to the property owner. It is proposed that all properties be
assessed by the unit method. Corner lots would be assessed 1/2 unit per side improved.
Commercial, and city owned properties in the project area would be assessed by the lineal
foot.
North Fourth Street
Since Fourth Street is a Municipal State Aid Road it would be assessed at 50%, Credit is given
because of the extra width and pavement section requirements for State Aid Roads over a
standard city street. The estimated cost to construct Fourth Street is $693,223.00. The
preliminary assessment amount for these units is $12,611.00 per unit, the lineal foot rate for
commercial, and city owned properties is $86.30 per foot.
Greeley Street Area, and Aspen and School Streets
The estimated cost to reconstruct Greeley Street, Linden Street, William Street, School Street, Aspen
Street, and Rice Street is estimated at $995,140.00. Properties would be assessed by the unit
method. The preliminary assessment amount for these units is $9,781.00 per unit. The lineal
foot rate for city owned property is $84.50 per foot.
Partial Reconstruction of Northland Avenue
The estimated cost to partially reconstruct Northland Avenue from south of Croixwood
Boulevard is $284,593.00. Properties would be assessed at 70% and by the unit method. The
preliminary assessment amount for these units is $4,880.00 per unit. The lineal foot rate for city
owned properties is $39.65 per foot.
Mill and Overlay: Croixwood, Driftwood, Pinehurst, and Northland (Croixwood to Interlachen)
The estimated cost of the mill and overlay is $520,938.00. According to the City
Assessment Policy, mill and overlay project are assessed 80% to the benefitting property
owner and 20% from city funds. Streets in the Croixwood Area would be assessed by the
unit method. The preliminary assessment amount is $3,672.00 per unit. The lineal foot rate
for city owned properties is $28.80 per foot.
Water Service Replacement
Replacement of galvanized water services in the Greeley Area and Fourth Street area would
be assessed 100% to the benefitting property owner. The property owners with the
galvanized services would pay for the cost of the water service replacement from the main
line to the property line. The estimated cost per service is $3,096.00.
The table below shows a breakdown of the project costs and the preliminary assessment rates:
Type Assessment
*
Assessment
Rate
Front
Footage
Assess
Units
Assessment
Amount
Mill and Overlay –
Croixwood Area
$3,672.00 Unit 99.5 $365,364
Mill and Overlay -
Commercial Property
$28.87 LF 230.3 $6,649
Mill and Overlay - City
Property
$28.87
LF
481
$13,886
Partial Reconstruct
(Northland Ave. South of
Croixwood Blvd)
$4,880.00
Unit
40.5
$197,640
Partial Reconstruct
(Northland Ave. South of
Croixwood) - City Property
$39.65
LF
40
$1,586
Reconstruction $9,781.00 Unit 64.2 $627,940
Reconstruction-City Property $84.50 LF 43 $3,634
N. Fourth Street $12,611.00 Unit 21 $264,831
N Fourth St. -Commercial
properties
$86.30 LF 225 $19,418
N. Fourth St.- City Property $86.30 LF 207 $17864
Water services $3,096.00 unit
39 $120,744
Assessment Total
$1,602,586
City Share $891,308
Total Street Improvement $2,493,894
* The assessments are capped by the actual benefit the project would provide to the
properties. The actual assessment would be finalized when the project is finished and we
have the appraisals completed for the project.
PROPOSED PROJECT TIMELINE
October, 2019 Authorize Feasibility Study
February 4, 2020 Presentation of Feasibility Study
February 18, 2020 Public Hearing/Order Improvement
February 25, 2020 Approve Plans and Specs/Authorize bids
April 7, 2020 Bid Opining
April 21, 2020 Award Contract
May –October 2020 Construct
October 2020 Assessment Hearing
RECOMMENDATION
Since the project is feasible from an engineering standpoint and the project is cost effective, it is
recommended that Council accept the feasibility report for the 2020 Street Improvement Project
and order a public hearing to be held on February 18, 2020 at 7:00 PM.
ACTION REQUIRED
If Council concurs with the recommendation they should pass a motion adopting Resolution No.
2020-____, RESOLUTION RECEIVING REPORT AND CALLING HEARING ON 2020
STREET IMPROVEMENT PROJECT (PROJECT 2020-02)
NOTICE OF PUBLIC HEARING FOR
2020 STREET IMPROVEMENT PROJECT
PROJECT 2020-02, L.I. 429
February 4, 2020
Notice is hereby given that the City Council of Stillwater, Washington County, Minnesota, will
meet in the Council Chambers of the Stillwater City Hall, 216 N 4th Street, Stillwater, MN 55082
at 7:00 p.m. or as soon as possible thereafter, on Tuesday, February 18, 2020, to consider street
and utility improvements.
The area proposed to be assessed for such improvement is properties abutting North Fourth
Street (East Laurel St. to East Wilkins St.), Greeley Street (North of Myrtle Street), Linden
Street (Everett St. to Owens St.), William Street (Mulberry St. to Linden St.), School Street
(Third St. to Fourth St.), Aspen Street (East of Fourth St.), Rice Street (Owens St. to
William St.), Croixwood Boulevard, Northland Avenue (south of Interlachen Drive),
Driftwood Lane, and Pinehurst Street.
The estimated cost of the improvements is $2,493,894.00. A reasonable estimate of the impact of
the assessment will be available at the hearing. Such persons as desire to be heard with reference to
the proposed improvement will be heard at this meeting.
Beth Wolf
City Clerk
Published in Stillwater Gazette on February 7 and 14, 2020.
ASSESSMENT PERIOD:PRELIMINARY ASSESSMENT ROLL ASSESSMENT RATE:
____ YEARS
INTEREST RATE: _____PROJECT 2020-02
Adopted by Council :
RECONSTRUCTION
GEO NAME STREET CITY Std Rate SA Rate Reg. Unit SA Unit LF Rate
Water
Service TOTAL ASMT
2803020120083 BATES MICHAEL R & LISA M 622 3RD ST N STILLWATER MN 55082 $9,781.00 0.5 $4,890.50 622 3RD ST N
2803020120294 WILSON MARTA M 920 THIRD ST N STILLWATER MN 55082 $9,781.00 1 $9,781.00 920 3RD ST N
2103020340144 BAYLISS LLC PO BOX 32 NEW RICHMOND WI 54017 $12,611.00 0.6 $7,566.60 1100 4TH ST N
2803020120010 PIETAN LAURA A 809 4TH ST N STILLWATER MN 55082 $12,611.00 1 $12,611.00 809 4TH ST N
2803020120012 MAERAY LLC 2008 HAZEL CT STILLWATER MN 55082 $12,611.00 1.4 $3,096.00 $20,751.40 807 4TH ST N
2803020120013 MYERS BRUCE M & DARCY R BELL 821 4TH ST N STILLWATER MN 55082 $12,611.00 1 $12,611.00 821 4TH ST N
2803020120016 SULLIVAN PATRICK J 921 4TH ST N STILLWATER MN 55082 $9,781.00 $12,611.00 0.5 0.5 $3,096.00 $14,292.00 921 4TH ST N
2803020120055 JUNKER SCOTT 1001 4TH ST N STILLWATER MN 55082 $9,781.00 $12,611.00 0.5 0.5 $11,196.00 1001 4TH ST N
2803020120056 SEVERSON ELIZA M & SEAN T E 1007 4TH ST N STILLWATER MN 55082 $12,611.00 1 $12,611.00 1007 4TH ST N
2803020120062 LEONARD STEPHANIE L & JOSHUA G M 703 4TH ST N STILLWATER MN 55082 $9,781.00 $12,611.00 0.5 0.5 $11,196.00 703 4TH ST N
2803020120064 MOSS LISA 709 4TH ST N STILLWATER MN 55082 $12,611.00 1 $3,096.00 $15,707.00 709 4TH ST N
2803020120085 DENNIS A YON REV TRS 619 4TH ST N STILLWATER MN 55082 $9,781.00 $12,611.00 0.5 0.5 $11,196.00 619 4TH ST N
2803020120144 LOGAN CHARLES & PIERI JEAN 713 4TH ST N STILLWATER MN 55082 $12,611.00 1 $3,096.00 $15,707.00 713 4TH ST N
2803020120295 THIELE PATRICK & JANE M 903 4TH ST N STILLWATER MN 55082 $12,611.00 1 $12,611.00 903 4TH ST N
2803020130062 HELKE MICHAEL & SARAH MILLFELT 605 4TH ST N STILLWATER MN 55082 $12,611.00 0.5 $3,096.00 $9,401.50 605 4TH ST N
2803020130063 HROMATKA JOSEPH W & SMITH LAEL H 609 4TH ST N STILLWATER MN 55082 $12,611.00 1 $12,611.00 609 4TH ST N
2803020130064 KOSTOHRYZ JUDITH 615 4TH ST N STILLWATER MN 55082 $12,611.00 1 $12,611.00 615 4TH ST N
2803020130065 TOPEL RYAN L & DEBRA K L 604 4TH ST N STILLWATER MN 55082 $12,611.00 0.5 $6,305.50 604 4TH ST N
2803020130066 MAHADY MICHAELA & JOHN PIETRAS 614 4TH ST N STILLWATER MN 55082 $12,611.00 1 $12,611.00 614 4TH ST N
2803020130067 LYNUM THOMAS A & SANDRA S 626 4TH ST N STILLWATER MN 55082 $12,611.00 150 86.3 $12,945.00 626 4TH ST N
2803020210052 KELLERMANN SIRID A & JOSE F BAZAN 924 4TH ST N STILLWATER MN 55082 $12,611.00 1 $12,611.00 924 4TH ST N
2803020210057 WILSON VIKTOR O & NANCY T WILSON 906 4TH ST N STILLWATER MN 55082 $12,611.00 0.5 $3,096.00 $9,401.50 906 4TH ST N
2803020210058 LUDWIG KATHERINE M & JON B HOCHALTER 820 4TH ST N STILLWATER MN 55082 $12,611.00 0.5 $6,305.50 820 4TH ST N
2803020210063 CONSOLIDATED LUMBER CO 808 4TH ST N STILLWATER MN 55082 $12,611.00 50 86.3 $4,315.00 808 4TH ST N
2803020210064 KAST WAYNE G & MARY K 118 SHERBURNE ST N STILLWATER MN 55082 $12,611.00 1 $12,611.00 806 4TH ST N
2803020210128 BOHLEN PROP LLC 724 MCCUTCHEON RD HUDSON WI 54016 $12,611.00 0.5 $3,096.00 $9,401.50 718 4TH ST N
2803020210133 MOSLEMI SARAH M 702 4TH ST N STILLWATER MN 55082 $12,611.00 0.5 $6,305.50 702 4TH ST N
2803020210138 ELLIOTT BILLY J 1010 4TH ST N STILLWATER MN 55082 $12,611.00 0.5 $6,305.50 1010 4TH ST N
2803020210139 HALVERSON JENNIFER L 1004 4TH ST N STILLWATER MN 55082 $12,611.00 1 $12,611.00 1004 4TH ST N
2803020210134 FERNHOLZ WILLIAM E & MARLYS J 202 ASPEN ST STILLWATER MN 55082 $12,611.00 0.5 $6,305.50 202 ASPEN ST W
2803020230055 JOHNSON DALE S & PATRICIA A 415 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $9,781.00 415 GREELEY ST N
2803020230058 NELSON BRANDON W & ASHLEY E 401 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $3,096.00 $12,877.00 401 GREELEY ST N
2803020230059 ACKERLEY WESLEY 407 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $3,096.00 $12,877.00 407 GREELEY ST N
2803020230060 HAMROCK/RYAN LIV TRS 419 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $9,781.00 419 GREELEY ST N
2803020230061 HENDERSON DALE R & DEBORAH L 423 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $3,096.00 $12,877.00 423 GREELEY ST N
2803020230062 MOHN ELEANOR E TRS 501 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $3,096.00 $12,877.00 501 GREELEY ST N
2803020230066 RACE CAITLIN & BRADLEY A NELSON 428 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $3,096.00 $12,877.00 428 GREELEY ST N
2803020230067 NELSON NANCY R 424 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $3,096.00 $12,877.00 424 GREELEY ST N
2803020230068 KINNING LYNN & DAVID PO BOX 155 HACKENSACK MN 56452 $9,781.00 1 $3,096.00 $12,877.00 420 GREELEY ST N
2803020230069 EICHTEN THOMAS H & KAREN M EICHTEN 416 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $9,781.00 416 GREELEY ST N
2803020230070 ISLE RICHARD A 410 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $3,096.00 $12,877.00 410 GREELEY ST N
2803020230071 RUST APRIL J & ROGER B WILLIAMS 408 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $3,096.00 $12,877.00 408 GREELEY ST N
2803020230119 HOWARD RAMIE A 318 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $3,096.00 $12,877.00 318 GREELEY ST N
2803020230121 DAY LARRY R & VICKI M 14584 55TH ST N STILLWATER MN 55082 $9,781.00 1 $3,096.00 $12,877.00 312 GREELEY ST N
2803020230122 CULLINAN COLLEEN A 308 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $3,096.00 $12,877.00 308 GREELEY ST N
2803020230123 HOFFARTH SCOTT & CAROL 304 GREELEY ST N STILLWATER MN 55082 $9,781.00 0.5 $3,096.00 $7,986.50 304 GREELEY ST N
2803020230133 MCLARNON CHRISTOPHER F 303 GREELEY ST N STILLWATER MN 55082 $9,781.00 0.5 $3,096.00 $7,986.50 303 GREELEY ST N
2803020230135 DAVID ANDREA 311 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $9,781.00 311 GREELEY ST N
2803020230139 RANNIGER MICHAEL L & KATHERINE M 504 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $3,096.00 $12,877.00 504 GREELEY ST N
2803020230143 SALTZMAN JOHNSON LLC 1119 CLIPPER WAY WOODBURY MN 55125 $9,781.00 1.2 $11,737.20 506 GREELEY ST N
2803020320005 GILBERG MEYLNDA J & LOREN C 225 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $3,096.00 $12,877.00 225 GREELEY ST N
2803020320008 MULACK JON M 213 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $3,096.00 $12,877.00 213 GREELEY ST N
PROPERTY ADDRESS
1 2/13/2020
2803020320011 DAVIS JULIA M 211 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $9,781.00 211 GREELEY ST N
2803020320023 MARLOW TIMOTHY G ETAL 226 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $3,096.00 $12,877.00 226 GREELEY ST N
2803020320026 KAMPFER DANETTE L PO BOX 722 STILLWATER MN 55082 $9,781.00 1 $3,096.00 $12,877.00 220 GREELEY ST N
2803020320028 JORGENSEN GARY 13187 DELLWOOD RD STILLWATER MN 55082 $9,781.00 1 $3,096.00 $12,877.00 214 GREELEY ST N
2803020320031 NEWELL ZACHARY 210 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $9,781.00 210 GREELEY ST N
2803020320033 SANDSTROM LISA & WILLIAM & BEULAH SANDST 202 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $3,096.00 $12,877.00 202 GREELEY ST N
2803020320088 HARP JOSHUA R & RACHEL A JENSEN 126 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $3,096.00 $12,877.00 126 GREELEY ST N
2803020320090 LAMAN TRACIE L & CHARLES A 118 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $9,781.00 118 GREELEY ST N
2803020320092 STITELER JOHN 114 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $9,781.00 114 GREELEY ST N
2803020320093 BARIBEAU MICHAEL D & ROBERTA 112 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $3,096.00 $12,877.00 112 GREELEY ST N
2803020320095 SPOO BRIAN W & KATHRYN A JOHNSTON 106 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $3,096.00 $12,877.00 106 GREELEY ST N
2803020320100 JOHNSON WAYNE & SANDRA 121 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $9,781.00 121 GREELEY ST N
2803020320102 JONES FAMILY REV 117 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $9,781.00 117 GREELEY ST N
2803020320103 HINTZE DANIEL 111 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $9,781.00 111 GREELEY ST N
2803020320157 DAHLQUIST MICHAEL 201 GREELEY ST N STILLWATER MN 55082 $9,781.00 1 $9,781.00 201 GREELEY ST N
2803020210065 SE TAC PROPERTIES LLC 2000 INDUSTRIAL BLVD S # 8 STILLWATER MN 55082 $12,611.00 0.5 $6,305.50 204 HICKORY ST W
2903020330026 CRAGOE GAIL 2501 INTERLACHEN DR STILLWATER MN 55082 $9,781.00 0.5 $4,890.50 2501 INTERLACHENDR
2803020230136 MONTBRIAND DONNA MAE 815 LINDEN ST W STILLWATER MN 55082 $9,781.00 1 $9,781.00 815 LINDEN ST W
2803020240090 PETERSON CAROL A 704 W LINDEN ST STILLWATER MN 55082 $9,781.00 0.5 $4,890.50 704 LINDEN ST W
2803020240091 WEBSTER JANA L 710 LINDEN ST W STILLWATER MN 55082 $9,781.00 1 $9,781.00 710 LINDEN ST W
2803020240093 BROSTROM VAN A & JONI L 726 LINDEN ST W STILLWATER MN 55082 $9,781.00 1 $9,781.00 726 LINDEN ST W
2803020240095 SCHANNO MATTHEW J & ERICA A 703 LINDEN ST W STILLWATER MN 55082 $9,781.00 0.5 $4,890.50 703 LINDEN ST W
2803020240096 HILL GLEN E & SHOKO HANZAWA 709 LINDEN ST W STILLWATER MN 55082 $9,781.00 1 $9,781.00 709 LINDEN ST W
2803020240097 SANDRA K LYNOTT TRS 717 LINDEN ST STILLWATER MN 55082 $9,781.00 1 $9,781.00 717 LINDEN ST W
2803020230132 DEMARAIS ALICE MARIE 802 MULBERRY ST W STILLWATER MN 55082 $9,781.00 0.5 $4,890.50 802 MULBERRY ST W
2803020240100 MCCARTHY TYLER & KATHERINE 728 MULBERRY ST W STILLWATER MN 55082 $9,781.00 0.5 $4,890.50 728 MULBERRY ST W
2803020320003 HUDAK CURTIS M 817 MULBERRY ST W STILLWATER MN 55082 $9,781.00 0.5 $3,096.00 $7,986.50 817 MULBERRY ST W
2803020320152 FLOOD MICHAEL P & LINDA W 905 MULBERRY ST W STILLWATER MN 55082 $9,781.00 0.5 $3,096.00 $7,986.50 905 MULBERRY ST W
2803020320105 WEITALA DENISE M & DONALD J 541 HOMEWOOD AVE MAHTOMEDI MN 55115 $9,781.00 0.5 $4,890.50 820 MYRTLE ST W
2903020330014 MOSIMAN CAROLEE M 2402 OAKRIDGE RD STILLWATER MN 55082 $9,781.00 0.5 $4,890.50 2402 OAKRIDGE RD
2803020230072 SCHMIDT EDWARD J & KATHLEEN M 11205 ST CROIX TRL N STILLWATER MN 55082 $9,781.00 0.5 $4,890.50 403 OWENS ST N
2803020230128 HILL KATHLEEN MARY 317 OWEN ST N STILLWATER MN 55082 $9,781.00 0.5 $3,096.00 $7,986.50 317 OWENS ST N
2803020320087 LUND DAVID & SARAH 125 OWENS ST N STILLWATER MN 55082 $9,781.00 0.5 $4,890.50 125 OWENS ST N
2803020320150 BURKE JOHN M & JILL A 205 OWENS ST N STILLWATER MN 55082 $9,781.00 0.5 $4,890.50 205 OWENS ST N
2803020320017 FULTZ TODD 13133 6TH ST N STILLWATER MN 55082 $9,781.00 1 $9,781.00 810 RICE ST W
2803020120063 DANIELSON ERIC P & SUSAN G 118 SCHOOL ST W STILLWATER MN 55082 $9,781.00 1 $9,781.00 118 SCHOOL ST W
2803020120065 MOORE KATHERINE T 114 SCHOOL ST W STILLWATER MN 55082 $9,781.00 1 $9,781.00 114 SCHOOL ST W
2803020120073 FOSTER JEREMY & JENNA M 112 SCHOOL ST W STILLWATER MN 55082 $9,781.00 1 $9,781.00 112 SCHOOL ST W
2803020120074 FRANKE MATTHEW P & HEIDI J 108 SCHOOL ST W STILLWATER MN 55082 $9,781.00 1 $3,096.00 $12,877.00 108 SCHOOL ST W
2803020120075 ALLEN MARY T 102 SCHOOL ST W STILLWATER MN 55082 $9,781.00 0.5 $4,890.50 102 SCHOOL ST W
2803020230057 THUESON MATTHEW J 404 WILLIAM ST N STILLWATER MN 55082 $9,781.00 1 $9,781.00 404 WILLIAM ST N
2803020230129 FORMBY CHRISTOPHER B & HEATHER L MCLEAN 316 WILLIAM ST N STILLWATER MN 55082 $9,781.00 1 $9,781.00 316 WILLIAM ST N
2803020230130 VAN ZEE JONATHAN A & MARYNEL K R 308 WILLIAM ST N STILLWATER MN 55082 $9,781.00 1 $9,781.00 308 WILLIAM ST N
2803020240099 ANDERSON THOMAS & MAUREEN 317 WILLIAM ST N STILLWATER MN 55082 $9,781.00 1 $9,781.00 317 WILLIAM ST N
2803020320015 PERRY ROBERT 204 WILLIAM ST N STILLWATER MN 55082 $9,781.00 0.5 $4,890.50 204 WILLIAM ST N
2803020320099 WEEKLEY AMBER L 124 WILLIAM ST N STILLWATER MN 55082 $9,781.00 0.5 $4,890.50 124 WILLIAM ST N
2 2/13/2020
ASSESSMENT PERIOD:PRELIMINARY ASSESSMENT ROLL ASSESSMENT RATE:
____ YEARS notification
INTEREST RATE: _____PROJECT 2020-02
Adopted by Council :
MILL & OVERLAY
GEO NAME STREET CITY
Frontage
LF PC UNIT M&O UNIT LF Rate PC RATE M&O RATE TOTAL ASMT
3103020110003 JOHNSON MARVIN R 2718 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2718 CROIXWOOD BLVD
3103020110004 FOSTER SUSANNAH T & CHRISTOPHER FOSTER2712 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2712 CROIXWOOD BLVD
3103020110035 KOHL DEBORAH M 2713 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2713 CROIXWOOD BLVD
3103020110036 RADEL RICHARD D & REBECCA J 2719 CROIXWOOD BLVD STILLWATER MN 55082 0.5 0.5 $4,880.00 $3,450.00 $4,165.00 2719 CROIXWOOD BLVD
3103020110093 HILGERS CHRISTOPHER R & SARAH 2628 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2628 CROIXWOOD BLVD
3103020110094 WENDORF TROY & JULIE 2622 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2622 CROIXWOOD BLVD
3103020110095 WILLIAMS DOUGLAS M & CARA C 2616 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2616 CROIXWOOD BLVD
3103020110096 HANDBERG ROBERT M & JEANNE E 2625 CROIXWOOD BLVD STILLWATER MN 55082 0.5 $3,450.00 $1,725.00 2625 CROIXWOOD BLVD
3103020110097 SMITH HOWARD V & JANELLE B 2631 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2631 CROIXWOOD BLVD
3103020110098 STEVENS DIANNE J 2637 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2637 CROIXWOOD BLVD
3103020110099 SIERAKOWSKI TROY L & TONI L 2643 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2643 CROIXWOOD BLVD
3103020110100 WAKEFIELD RICHARD C & ROSEMARY 2701 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2701 CROIXWOOD BLVD
3103020110101 LUEDTKE THOMAS W & INGRID S 2707 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2707 CROIXWOOD BLVD
3203020210042 PRICE MARGARET A & KEVIN D 2364 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2364 CROIXWOOD BLVD
3203020210043 FOX TIMOTHY E ETAL 2372 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2372 CROIXWOOD BLVD
3203020210044 ZIMMERMAN RICHARD S & NANCY L JOHNSON2380 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2380 CROIXWOOD BLVD
3203020210045 KEARNEY CHRISTOPHER P & CARRIE A 2369 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2369 CROIXWOOD BLVD
3203020210046 VORK SHADRACK R & ELISABETH A 2353 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2353 CROIXWOOD BLVD
3203020210047 DOMBROWE RAYMOND G & JEAN A 2337 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2337 CROIXWOOD BLVD
3203020220041 OLSON MARTHA 2499 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2499 CROIXWOOD BLVD
3203020220042 BUCHMAN JEROME D 2503 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2503 CROIXWOOD BLVD
3203020220043 POSKOZIM RAYMOND L & SHARON 2507 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2507 CROIXWOOD BLVD
3203020220044 SAND CLAIRE K 2511 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2511 CROIXWOOD BLVD
3203020220045 COLVIN BENJAMIN J & LAUREN A 2531 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2531 CROIXWOOD BLVD
3203020220046 DAY MICHAEL R 2551 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2551 CROIXWOOD BLVD
3203020220047 GLEASON GREG & LORI 2571 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2571 CROIXWOOD BLVD
3203020220048 BOYD SARAH L 2601 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2601 CROIXWOOD BLVD
3203020220061 REBERK KEITH T & KRISTINE E 2388 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2388 CROIXWOOD BLVD
3203020220063 DEBBIE LEE MAGEE REV TRS 2467 CROIXWOOD BLVD STILLWATER MN 55082 0.5 $3,450.00 $1,725.00 2467 CROIXWOOD BLVD
3203020220064 ERCHUL EMILY C & CORY J 2445 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2445 CROIXWOOD BLVD
3203020220065 GUNDERSON LISA L 2423 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2423 CROIXWOOD BLVD
3203020220066 SCHEMA JAMES G & SHARON A PO BOX 52 STILLWATER MN 55082 1 $3,450.00 $3,450.00 2401 CROIXWOOD BLVD
3203020220067 BERTRAND TIMOTHY P & SUSAN M 2385 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2385 CROIXWOOD BLVD
3203020220102 WILSON LOIS M 2504 CROIXWOOD BLVD STILLWATER MN 55082 0.5 $3,450.00 $1,725.00 2504 CROIXWOOD BLVD
3203020220103 URBAN ANTHONY J 2508 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2508 CROIXWOOD BLVD
3203020220104 THOMPSON KATHLEEN FLORENCE 2512 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2512 CROIXWOOD BLVD
3203020220107 SWENSON DONALD M 2610 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,450.00 $3,450.00 2610 CROIXWOOD BLVD
3203020210024 CMIEL THOMAS H & GAYLE M 2396 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2396 DRIFTWOOD LN
3203020210025 JOHNSON DUANE E 2386 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2386 DRIFTWOOD LN
3203020210026 NELSON CAROL J 2380 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2380 DRIFTWOOD LN
3203020210027 NYGREN RUSSELL & CAROLINE JACOBY-NYGREN2374 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2374 DRIFTWOOD LN
3203020210028 LU TU 2364 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2364 DRIFTWOOD LN
3203020210029 CHURCHILL RONALD L & SONIA C 2356 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2356 DRIFTWOOD LN
3203020210030 WILLIAMS CONSTANCE R 2348 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2348 DRIFTWOOD LN
3203020210031 CRISP CASEY R 2340 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2340 DRIFTWOOD LN
3203020210032 GETTINGER DONALD E 2332 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2332 DRIFTWOOD LN
3203020210033 POMINVILLE MARK D & RENAE M 2324 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2324 DRIFTWOOD LN
3203020210034 BRANDON CELINE M 2316 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2316 DRIFTWOOD LN
3203020210035 SCHUSTER MICHAEL & STEPHANIE 2308 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2308 DRIFTWOOD LN
3203020210036 ANDERSON MORRIS L 2397 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2397 DRIFTWOOD LN
3203020210037 ZUBERSKY JAMES J & LINDA 2381 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2381 DRIFTWOOD LN
3203020210038 GROUP 41 LTD PO BOX 488 STILLWATER MN 55082 1 $3,450.00 $3,450.00 2365 DRIFTWOOD LN
PROPERTY ADDRESS
1 2/13/2020
3203020210039 CLEMENTS ROSS A & PAMELA J 2333 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2333 DRIFTWOOD LN
3203020210040 LUDWIG JOE & ELISE 2315 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2315 DRIFTWOOD LN
3203020210041 JOHNSON JUDITH A 2301 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2301 DRIFTWOOD LN
3203020210103 TOBIASSEN MICHAEL R & JULIE 2349 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2349 DRIFTWOOD LN
3203020220053 AXTMAN MARK A & KAY L POLZIN 2444 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2444 DRIFTWOOD LN
3203020220054 BRACEY KIMBERLEE A & SCOTT D 2436 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2436 DRIFTWOOD LN
3203020220055 JODY L HEUER IREV TRS 2428 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2428 DRIFTWOOD LN
3203020220056 LIVINGSTON JENNIFER L & ANTHONY W 2420 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2420 DRIFTWOOD LN
3203020220057 KIRKMAN VICKI L 2412 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2412 DRIFTWOOD LN
3203020220058 KANE MICHAEL R & LYNN D 2404 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2404 DRIFTWOOD LN
3203020220059 RIVER VALLEY RENTALS LLP 613 155TH AVE SOMERSET WI 54025 1 $3,450.00 $3,450.00 2429 DRIFTWOOD LN
3203020220060 WOJCIK MIKHAIL 2415 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2415 DRIFTWOOD LN
3203020220062 RYAN LYNN M 2443 DRIFTWOOD LN STILLWATER MN 55082 1 $3,450.00 $3,450.00 2443 DRIFTWOOD LN
3203020220105 REM MN COMM SERV INC 6600 FRANCE AVE S # 500 EDINA MN 55435 0.5 $3,450.00 $1,725.00 519 EDGEWOOD AVE
3203020220108 COMPTON BARBARA J 520 EDGEWOOD AVE STILLWATER MN 55082 0.5 $3,450.00 $1,725.00 520 EDGEWOOD AVE
3103020110091 CIPRA BRIAN C & REBECCA T 2672 FAIRLAWN DR STILLWATER MN 55082 0.5 $3,450.00 $1,725.00 2672 FAIRLAWN DR
3103020110092 NELSON BRUCE C & BETTY J 2651 FAIRLAWN DR STILLWATER MN 55082 0.5 $3,450.00 $1,725.00 2651 FAIRLAWN DR
3203020210048 DUFRESNE DAVID J & KAREN S 2306 HIDDEN VALLEY LN STILLWATER MN 55082 0.5 $3,450.00 $1,725.00 2306 HIDDEN VALLEY LN
3203020210055 DEMARS STEVEN E & LEZLIE 2307 HIDDEN VALLEY LN STILLWATER MN 55082 0.5 $3,450.00 $1,725.00 2307 HIDDEN VALLEY LN
3103020110049 DOUGLAS JULIA E 603 HILLSIDE LN STILLWATER MN 55082 0.5 $3,450.00 $1,725.00 603 HILLSIDE LN
3103020110013 CRISP MINDY S & RYAN M SCHUPP 2804 ICEROSE LN STILLWATER MN 55082 0.5 $4,880.00 $2,440.00 2804 ICEROSE LN
3103020140004 RODRIGUEZ ROBERT & JUDITH M 2805 ICEROSE LN STILLWATER MN 55082 0.5 $4,880.00 $2,440.00 2805 ICEROSE LN
3103020110005 WOOD DAVID C & LUANN M 602 NIGHTINGALE BLVD STILLWATER MN 55082 0.5 $4,880.00 $2,440.00 602 NIGHTINGALE BLVD
3003020440008 NOTARO DENNIS R & NOLA J 204 NORTHLAND AVE STILLWATER MN 55082 0.5 $3,450.00 $1,725.00 204 NORTHLAND AVE
3003020440009 OSHER DANIEL A & CARRIE A STRUB 212 NORTHLAND AVE STILLWATER MN 55082 1 $3,450.00 $3,450.00 212 NORTHLAND AVE
3003020440010 SWANSON PATRICIA GRACE 220 NORTHLAND AVE STILLWATER MN 55082 1 $3,450.00 $3,450.00 220 NORTHLAND AVE
3003020440011 PATRAW JUDY K 228 NORTHLAND AVE STILLWATER MN 55082 1 $3,450.00 $3,450.00 228 NORTHLAND AVE
3003020440012 WILLIUS MATTHEW A & CHERYL L 304 NORTHLAND AVE STILLWATER MN 55082 1 $3,450.00 $3,450.00 304 NORTHLAND AVE
3003020440013 MARKO JANET KAY 312 NORTHLAND AVE STILLWATER MN 55082 1 $3,450.00 $3,450.00 312 NORTHLAND AVE
3003020440014 SANDGREN MEGAN 320 NORTHLAND AVE STILLWATER MN 55082 1 $3,450.00 $3,450.00 320 NORTHLAND AVE
3003020440015 BRANDT EMIL L & JUDITH M 404 NORTHLAND AVE STILLWATER MN 55082 1 $3,450.00 $3,450.00 404 NORTHLAND AVE
3003020440016 SIVERHUS LEON A & DIANE P 412 NORTHLAND AVE STILLWATER MN 55082 1 $3,450.00 $3,450.00 412 NORTHLAND AVE
3003020440017 WAGNER JAMES R & JOYCE WAGNER 420 NORTHLAND AVE STILLWATER MN 55082 1 $3,450.00 $3,450.00 420 NORTHLAND AVE
3003020440018 BERGER WARREN G & KATHLEEN A 428 NORTHLAND AVE STILLWATER MN 55082 1 $3,450.00 $3,450.00 428 NORTHLAND AVE
3003020440019 HARMS DOROTHY G PO BOX 2065 MIKANA WI 54857 1 $3,450.00 $3,450.00 436 NORTHLAND AVE
3003020440020 ANDERSON DAVID S & CAROLYN J 444 NORTHLAND AVE STILLWATER MN 55082 1 $3,450.00 $3,450.00 444 NORTHLAND AVE
3003020440021 NELSON NEAL K JR & SUZANNE L 452 NORTHLAND AVE STILLWATER MN 55082 1 $3,450.00 $3,450.00 452 NORTHLAND AVE
3003020440022 LINDGREN DAVID C & JOYCE M 460 NORTHLAND AVE STILLWATER MN 55082 1 $3,450.00 $3,450.00 460 NORTHLAND AVE
3003020440023 WRIGHT JAMES LEROY 427 NORTHLAND AVE STILLWATER MN 55082 1 $3,450.00 $3,450.00 427 NORTHLAND AVE
3003020440024 KARSNIA CAROL M TRS 419 NORTHLAND AVE STILLWATER MN 55082 1 $3,450.00 $3,450.00 419 NORTHLAND AVE
3003020440025 AULT DAVID J & ALICE 411 NORTHLAND AVE STILLWATER MN 55082 1 $3,450.00 $3,450.00 411 NORTHLAND AVE
3003020440026 GREEN KATHERINE L 403 NORTHLAND AVE STILLWATER MN 55082 1 $3,450.00 $3,450.00 403 NORTHLAND AVE
3003020440027 BERGSTEDT HEIDI L & WILLIAM F 327 NORTHLAND AVE STILLWATER MN 55082 1 $3,450.00 $3,450.00 327 NORTHLAND AVE
3003020440028 ULRICH KERRI A 319 NORTHLAND AVE STILLWATER MN 55082 1 $3,450.00 $3,450.00 319 NORTHLAND AVE
3003020440029 MEYER DANIEL P & MARIE A 311 NORTHLAND AVE STILLWATER MN 55082 1 $3,450.00 $3,450.00 311 NORTHLAND AVE
3003020440030 LOE DONALD TRS & JUDITH H LOE TRS 303 NORTHLAND AVE STILLWATER MN 55082 1 $3,450.00 $3,450.00 303 NORTHLAND AVE
3003020440031 REID ROBERT D & DIANE M 227 NORTHLAND AVE STILLWATER MN 55082 1 $3,450.00 $3,450.00 227 NORTHLAND AVE
3003020440032 JAMES STEWART M & IZASKUN L ORBE 580 AVALON PLACE CORALVILLE IA 52241 1 $3,450.00 $3,450.00 219 NORTHLAND AVE
3003020440033 XAVIER HOLDEN & ANNE 211 NORTHLAND AVE STILLWATER MN 55082 1 $3,450.00 $3,450.00 211 NORTHLAND AVE
3003020440034 MACSWAIN DANIEL M & KARA J 203 NORTHLAND AVE STILLWATER MN 55082 0.5 $3,450.00 $1,725.00 203 NORTHLAND AVE
3103020110006 BERGE AMY 600 NORTHLAND AVE STILLWATER MN 55082 0.5 $4,880.00 $2,440.00 600 NORTHLAND AVE
3103020110007 DUDAS CHARLES D JR & KI SUN 13699 127TH AVE N STILLWATER MN 55082 1 $4,880.00 $4,880.00 606 NORTHLAND AVE
3103020110008 EKHAML JOSEPH A 612 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 612 NORTHLAND AVE
3103020110009 SCHROM DEBRA K 618 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 618 NORTHLAND AVE
3103020110010 LECLOUX THOMAS J 624 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 624 NORTHLAND AVE
3103020110037 HOLM PETER D 601 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 601 NORTHLAND AVE
3103020110038 ASUNCION GRETA G 607 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 607 NORTHLAND AVE
3103020110039 HOFFMAN MICHAEL L & LAURIE A 613 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 613 NORTHLAND AVE
3103020110040 LYNCH JEFFREY & STEPHANIE 619 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 619 NORTHLAND AVE
2 2/13/2020
3103020110041 CARMODY BRYAN & GEORGIA 625 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 625 NORTHLAND AVE
3103020110042 BISHOFSKY MARK P 631 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 631 NORTHLAND AVE
3103020110043 BROWN GREGORY L & DEBRA K 701 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 701 NORTHLAND AVE
3103020110044 GITZLAFF ANDREW J 707 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 707 NORTHLAND AVE
3103020110045 CANNATA SUSAN 713 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 713 NORTHLAND AVE
3103020110046 STEINKRAUS STEPHEN W & SANDRA 719 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 719 NORTHLAND AVE
3103020110080 FOSSE MATTHEW & GINA 801 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 801 NORTHLAND AVE
3103020110081 LOMBRITTO CATHERINE BREMER 807 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 807 NORTHLAND AVE
3103020140001 TROOIEN TIMOTHY D & GAYLA TROOIEN 1201 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 1201 NORTHLAND AVE
3103020140007 COSTELLO BEN H 918 NORTHLAND CT STILLWATER MN 55082 0.5 $4,880.00 $2,440.00 918 NORTHLAND CT
3103020140013 JONES CRAIG C & MARGARET Z 954 NORTHLAND CT STILLWATER MN 55082 0.5 $4,880.00 $2,440.00 954 NORTHLAND CT
3103020140014 HANSEN DONABELLE R & JUDITH A TAPLIN1008 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 1008 NORTHLAND AVE
3103020140015 NESJE MERALD C & ANN M 1014 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 1014 NORTHLAND AVE
3103020140016 PETERSON TODD A & SUSAN J 1018 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 1018 NORTHLAND AVE
3103020140017 MIKULAK ROGER P & MANETA M 1026 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 1026 NORTHLAND AVE
3103020140018 SUNDERLAND JAMES R & MARY A 1032 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 1032 NORTHLAND AVE
3103020140019 POLEHNA MICHAEL A & JONI M 1100 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 1100 NORTHLAND AVE
3103020140020 BELL MATTHEW 813 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 813 NORTHLAND AVE
3103020140021 SHERBURNE JOEL B & DOROTHY M 819 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 819 NORTHLAND AVE
3103020140022 SUSAN L THUESON TRS 901 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 901 NORTHLAND AVE
3103020140023 MCCLOSKEY THOMAS & PATRICIA 909 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 909 NORTHLAND AVE
3103020140024 JOHNSEN JOHNNIE W & LINDA J 915 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 915 NORTHLAND AVE
3103020140025 CAMBRONNE ERIC 921 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 921 NORTHLAND AVE
3103020140026 WATSON LOUISE C & ROBERT M FLOYD 927 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 927 NORTHLAND AVE
3103020140027 PEPIN LEE & MARY 1001 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 1001 NORTHLAND AVE
3103020140028 MILLER LEE A IV 1007 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 1007 NORTHLAND AVE
3103020140029 MICHAEL J JUNKER TRS 1013 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 1013 NORTHLAND AVE
3103020140030 NIELSEN GREGORY L 1019 NORTHLAND AVE STILLWATER MN 55082 1 $4,880.00 $4,880.00 1019 NORTHLAND AVE
3203020220052 MARKUS KONSTANTIN J & LAVONNE 2421 OAKRIDGE RD STILLWATER MN 55082 0.5 $3,450.00 $1,725.00 2421 OAKRIDGE RD
3203020210083 ACOSTA JILL 2227 PINEHURST LN STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2227 PINEHURST ST
3203020210084 HILLER JUDITH A & JAY E 2229 PINEHURST ST STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2229 PINEHURST ST
3203020210085 MCKNIGHT JAMES E 2231 PINEHURST ST STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2231 PINEHURST ST
3203020210086 HALVERSON ROSS J & ELLEN M 2237 PINEHURST LN STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2237 PINEHURST ST
3203020210087 NASH KRISTI 2239 PINEHURST LN STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2239 PINEHURST ST
3203020210077 KELLEY SAMUEL T 2240 PINEHURST LN STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2240 PINEHURST ST
3203020210088 BRESSLER BARBARA 2241 PINEHURST LN STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2241 PINEHURST ST
3203020210078 JEFFERS KAREN J 2242 PINEHURST ST STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2242 PINEHURST ST
3203020210090 SPRINGBORN MARY A 2243 PINEHURST STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2243 PINEHURST ST
3203020210079 JEFFREY KELLI 2244 PINEHURST LN STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2244 PINEHURST ST
3203020210091 BAILEY KELLY L 2245 PINEHURST ST STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2245 PINEHURST ST
3203020210092 EGGERS ELIZABETH J 2247 PINEHURST ST STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2247 PINEHURST ST
3203020210080 LOCKNER TINA 2252 PINEHURST LN STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2252 PINEHURST ST
3203020210093 SAETRE SARA C 2253 PINEHURST LN STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2253 PINEHURST ST
3203020210081 QUADERER ZACHARY 2254 PINEHURST ST STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2254 PINEHURST ST
3203020210094 CASHMAN BRADLEY R 815 NOVAK AVE STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2255 PINEHURST ST
3203020210082 WEBER LAURA J & MICHAEL A MAROSOK 2256 PINEHURST LN STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2256 PINEHURST ST
3203020210095 GRITTNER DORINE A 2257 PINEHURST LN STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2257 PINEHURST ST
3203020210089 WEST RANDALL & PEGGY 903 NORDIC CT N STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2258 PINEHURST ST
3203020210072 MAROSOK MICHAEL A & LAURA J WEBER PO BOX 186 SCANDIA MN 55073 0.334 $3,450.00 $1,152.30 2260 PINEHURST ST
3203020210073 GARY J SAVELA & KATHLEEN M SAVELA REV TR348 STEERFORTH CT NAPLES FL 34110 0.334 $3,450.00 $1,152.30 2262 PINEHURST ST
3203020210074 AGEE MICHAEL D 2268 PINEHURST LN STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2268 PINEHURST ST
3203020210075 JUNKER TIMOTHY N 2270 PINEHURST ST # 5 STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2270 PINEHURST ST
3203020210076 BELL JEANETTE M 2272 PINEHURST ST # 6 STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2272 PINEHURST ST
3203020210096 ALLEN ROSEMARY F 2273 PINEHURST LN STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2273 PINEHURST ST
3203020210097 MAROSOK MICHAEL & LAURA WEBER 2275 PINEHURST ST STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2275 PINEHURST ST
3203020210098 KATZ ANNIE M 815 NOVAK AVE STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2277 PINEHURST ST
3203020210099 HANDLEY DAVID M & SARAH E 702 CHURCHILL ST W STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2283 PINEHURST ST
3203020210100 SANDS MARGARET 2285 PINEHURST LN STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2285 PINEHURST ST
3203020210101 ARCOLA PROPERTIES & RENTALS LLC 11922 ARCOLA TRL STILLWATER MN 55082 0.334 $3,450.00 $1,152.30 2287 PINEHURST ST
3 2/13/2020
3203020210102 PINEHURST ESTATES LLC 1835 NORTHWESTERN AVE S STILLWATER MN 55082 2.4 $3,450.00 $8,280.00 2300 PINEHURST LN
3203020210104 STILLWATER COMMONS LLC C/O SUMMIT MANAGE333 N MAIN ST # 110 STILLWATER MN 55082 230 LF 28.80$ $6,632.64 6770 STILLWATER BLVD N
3103020140031 HOWARD RICHARD L & NORRINE C 1030 SUNRISE AVE STILLWATER MN 55082 0.5 $4,880.00 $2,440.00 1030 SUNRISE AVE
3103020140046 DEBORAH A VEITCH TRS 1025 SUNRISE AVE STILLWATER MN 55082 0.5 $4,880.00 $2,440.00 1025 SUNRISE AVE
3203020220040 CRAWLEY ROBERT J & JUDITH L 602 SUNRISE AVE STILLWATER MN 55082 0.5 $3,450.00 $1,725.00 602 SUNRISE AVE
3103020110011 PUDLIK ALEXANDER P & MEGAN E 2802 WILDCREST LN STILLWATER MN 55082 0.5 $4,880.00 $2,440.00 2802 WILDCREST LN
3103020110012 HANSON JAMES M & SUSAN G 2803 WILDCREST LN STILLWATER MN 55082 0.5 $4,880.00 $2,440.00 2803 WILDCREST LN
3103020140005 MYKKANEN MARTIN J & WENDY L 2806 WOODRIDGE LN STILLWATER MN 55082 0.5 $4,880.00 $2,440.00 2806 WOODRIDGE LN
3103020140006 MAYER STEVEN F & LORI A MAYER 2807 WOODRIDGE LN STILLWATER MN 55082 0.5 $4,880.00 $2,440.00 2807 WOODRIDGE LN
4 2/13/2020
ORDERING IMPROVEMENT AND PREPARATION
OF PLANS & SPECIFICATIONS FOR THE
2020 STREET IMPROVEMENT PROJECT
(PROJECT 2020-02)
WHEREAS, a resolution of the City Council adopted on February 4, 2020 fixed a date
for a council hearing on the proposed 2020 Street Improvement project; and
WHEREAS, ten days mailed notice and two weeks published notice of the hearing was
given, and the hearing was held thereon on the 18th day of February 2020, at which time all
persons desiring to be heard were given an opportunity to be heard thereon;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
STILLWATER, MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the
feasibility report.
2. Such improvement is hereby ordered as proposed in the council resolution adopted
the 18th of February 2020.
3. City of Stillwater Engineering Department is hereby designated as the engineer for
this improvement. They shall prepare plans and specifications for the making of such
improvement.
Adopted by the Council this 18th day of February 2020.
___________________________
Ted Kozlowski, Mayor
Attest:
_________________________________
Beth Wolf, City Clerk
Date: February 14, 2020
TO: Mayor and Council
FROM: Tom McCarty, City Administrator
Beth Wolf, City Clerk
SUBJECT: Delinquent Tax Payment Plan with Special Assessments for Property at
317 Main Street South, Stillwater – Parcel ID# 28.030.20.41.0037
BACKGROUND:
Mr. John Koch of Stillwater Holdings has been in discussions with Washington County for a
Delinquent Property Tax “Confession of Judgement” Payment Plan for his property at 317
Main Street South, Stillwater (Portside).
As authorized by Minnesota Statute § 279.37, the payment plan law allows owners of class
3a commercial/industrial property to enter into a payment plan for the payment of
delinquent property taxes with the approval of the county auditor. County policy provides
that if the market value of the property is over $1 million, the owner must submit a written
request for a payment plan along with a letter of support (resolution) from the municipality
in which the property is located. The payment plan request is then subject to review and
approval by the County Finance Committee.
This law requires the payment of delinquent and current assessments (see attached
schedule) when the plan is initiated, unless the City choses to waive the requirement. In the
attached schedule are three (3) options for Council to consider.
This payment plan allows the property owner to pay over five years and prevent the tax
forfeiture from taking place on the property.
Attached is a request from Mr. John Koch and Ms. Allison Bahr of Stillwater Holdings
requesting approval of the payment plan and including the $426.20 (Option 2) in
delinquencies to the City as part of the five year payment plan.
ACTION REQUIRED:
Review and chose an Option provided in the attached schedule and adopt a resolution
authorizing the Option chosen.
RESOLUTION 2020‐
SUPPORTING OPTION _____ FOR THE DELINQUENT TAX PAYMENT PLAN FOR
PROPERTY LOCATED AT 317 MAIN STREET SOUTH, STILLWATER, MN
(PARCEL 28.030.20.41.0037)
WHEREAS, Minnesota Statute § 279.37 allows owners of class 3a commercial/
industrial property to enter into a payment plan for the payment of delinquent property
taxes with the approval of the county auditor.
WHEREAS, Washington County policy provides that if the market value of the
property is over $1 million, the owner must submit a written request for a payment plan
along with a letter of support (resolution) from the municipality in which the property is
located.
WHEREAS, there are City special assessment delinquencies in the amount of $426.20;
and
WHEREAS, there are options available to the City regarding the payment of the
delinquent special assessments which are:
Option 1. The payment plan law requires payment of all current and delinquent
special assessments as part of the first installment.
Option 2. The payment plan law allows the city to waive the requirement to collect
the current and delinquent special assessments at the time of the first installment,
and instead collect the delinquent special assessments as part of the 5-year payment
plan installment. Current assessments for the first half would be collected if not
already paid, and the second half assessments would be collected along with the
October tax payment.
Option 3. The payment plan law allows the city to abate all special assessments and
opt to reassess them in future years.
WHEREAS, the property owner has requested the City Council approve Option 2
which was considered at their meeting on February 18, 2020.
NOW THEREFORE, BE IT RESOLVED by the Stillwater City Council hereby approves
Option ______, for the collection of delinquent property taxes and special assessments for
property located at 317 Main Street S, Stillwater, Minnesota (Parcel 28.030.20.41.0037).
Adopted by the Stillwater City Council this 18th day of February, 2020.
______________________________________
Ted Kozlowski, Mayor
ATTEST:
____________________________________________
Beth Wolf, City Clerk
Delinquent Property Tax "Confession of Judgment" Payment Plan Calculation
IDel inguent Tax Detail 2017 2019 Total
PIN: 28.030.20.41.0037 Tax $18 ,210 .00 $45 ,516 .40 $63,726.40
Situs Address : 317 Main St S Penalty & Interest $7,225.89 $6,969.70 $14,195.59
Owner: Portside -J Group LLC Fees $25 .00 $0.00 $25 .00
Attn John Koch & Subtotal-Tax $25,460.89 $52,486.10 $77,946.99
Thomas Brockman SpAsmt $0.00 $369.60 $369.60
4370 W Round Lake Rd Penalty & Interest $0.00 ~56 .60 ·$56 .60
Arden Hills MN 55112 Su btolal-SeAs mt $0.00 $42620 $426.20
Estimated Market Value: $1,381,300 Grand Total $25,460 .89 $52 ,912 .30 $78,373 .19
Interest Calculation Date: 3/31/2020
City portion of Tax: $6,549.00 $16,797.86 $23,346.86
Property tax law allows owners of commercial/industrial property to enter into a payment plan for delinquent property taxes with the
approval of the county auditor. County policy provides that if the market value of the property is over $1 million, the owner must
submit a written request for a payment plan along with a letter of support from the municipality in which the property is located. The
payment plan request is then subject to review and approval by the County Finance Committee .
The law requires payment of all delinquent and current special assessments at the time the payment plan is initiated, unless the city
chooses to waive that requirement. The following schedules show the projected payments for the duration of the payment plan for
both scenarios. These schedules assume the payment plan starts on March 31, 2020, and payments in all subsequent years are
made on December 31. Actual interest will vary based on the date of payment and interest rate at the time. The yellow highlighted
numbers indicate the estimated distribution to the city for special assessments under the two options. The amounts collected would
be distributed to the city at the next scheduled tax settlement date after the payment is recieved.
The law also provides a third option, which allows the city to abate all or part of the delinquent special assessments and reasses
them in future years under 429.071 subd . 2 . No schedule is provided for that option; the timing of reassessment is at the city's
discretion for any assessments that may be eligible under chapter 429.
Option 1.
Pmt Date of
# Payment
1 3/31/2020
2 12/31/2021
3 12/31/2022
4 12/31/2023
5 12/31/2024
Option 2.
Pmt Date of
# Pay ment'
1 3/31/2020
2 12/31/2021
3 12/31/2022
4 12/31/2023
5 12/31/2024
Option 3.
The payment plan law requires payment of all current and delinquent special assessments as part of
the first installment.
Requires a letter of support from the City
Principal-Principal-
Interest Beginning Delinquent Delinquent
Rate• Balance Tax SpAsmt Interest Fees Total
10.0000% $78,373.19 $15,589.40 $426 .20 $357 .00 $16,372.60
17.5000% $62,357.59 $15,589.40 $0.00 $10,912.58 $10.00 $26,511.98
10,0000% $46,768.19 $15,589.40 $0.00 $4,676.82 $10.00 $20,276.22
10.0000% $31,178 .79 $15,589.40 $0.00 $3,117 .88 $10 .00 $18,717.28
10.0000% $15,589 .39 $15,589.39 $0.00 $1,558 .94 $10 .00 $17,158 .33
$77,946.99 $426.20 $20,266.22 $397.00 $99,036.41
The payment plan law allows the city to waive the requirement to collect the current and delinquent
special assessments at the time of the first installment, and instead collect the delinquent special
assessments as part of the 5 year payment plan installment. Current assessments would be
collected as usual along with the first and second half tax payments.
Requires a letter of support from the City and a resolution waiving the requirement for payment of all
current and deliQuent special assessments as part of the downpayment
P rincipa l-P rin c ipal-Difference
Interest Beginning Delinquent Delinquent from
Rate• Balance Tax SpAsmt Interest Fees Total Optto n 1
10.0000% $78,373 .19 $15 ,589.40 $85 .24 $357 .00 $16,031 .64 ($340 .96)
17.5000% $62,698 .55 $15,589.40 $85.24 $10,972 .25 $10.00 $26 ,656.89 $144.91
10.0000% $47,023 .91 $15,589.40 $85 .24 $4,702.39 $10.00 $20,387 .03 $110.81
10.0000% $31,349.27 $15,589.40 $85.24 $3,134.93 $10.00 $18,819.57 $102.29
10.0000% $15,674 .63 $1 5 ,589 .39 $85 .24 $1 ,567 .46 $10.00 $17 ,252.09 $93 .76
$77,946.99 $426.20 $20,377.03 $397 .00 $99,147 .22 $110.81
The payment plan law allows the city to abate all special assessments and opt to reassess them in
future years.
Requires a letter of support from the City, a resolution waiving the requirement for payment of
deliquent and/or current special assessments as part of the downpayment, a notification of intent to
reassess pursuant to 429.071 subd. 2, a resolution abating the special assessments and accrued
penalty and interest, and abatment form(s).
2/4/2020 Washington County Department of Property Records and Taxpayer Services
I
City of Stillwater
Attn: Beth Wolf
bwolf@ci.stillwater.mn.us
December 18, 2019
Re: Hardship Letter for Past Due Taxes on Parcel #28.030.20.41.0037.
Dear Ms. Wolf,
From the Desk of John Koch
Stillwater Holdings LLC dba Portside
317 S Main Street
Stillwater, Minnesota 55082
Thank you in advance for review of my letter. Due to our decreased sales in business for the 2019 season, our
revenue declined to over 25%, therefore finding it very difficult to keep up with billing payments and taxes.
recently made numerous changes within the business in order to save on profits in turn able to make
payments on such. I request to you to continue the renewal of my Liquor License for Portside in order to
continue business and if you cannot grant such, we will have no other choice but to shut down not only
Portside but also Revival Coffee & Deli, laying off more than 20 employees. This will not only hurt my
businesses but also the nine retail spaces currently renting in the building as a whole.
I have been in contact with Ms. Charissa Alojado from Washington County in regards to my 2019 delinquent
taxes which are in the amount of $77,166.41 and a plan moving forward in order to continue the renewal of
my liquor license. As of January l5t, 2020, I promise to sign the Confession of Judgment to give us five years to
make payment, however, I anticipate full payment within six months of this agreement.
Thank you again for review of my letter. Should you have any questions or concerns, please call me at the
number listed below or Ms. Alojado via email at Charissa.Alojado@co.washington.mn.us. I look forward to
hearing from you.
Sincerely,
4~/J
John Koch
J Group
Stillwater Holdings LLC
(651) 270-1221
jkoch@syagrussystems.com
BOARD AGENDA
Board of Commissioners
Fran Miron, Chair, District 1
Stan Karwoski, District 2
Gary Kriesel, District 3
Wayne A. Johnson, District 4
Lisa Weik, District 5
February 11, 2020 - 9:00 AM
Assistive listening devices are available for use in the County Board Room
If you need assistance due to disability or language barrier, please call (651) 430-6000
EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
1. 9:00 Roll Call
Pledge of Allegiance
2. 9:00 Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue
is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board
Clerk or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your
comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual
Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit
an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's
responsibilities.
3. 9:10 Consent Calendar - Roll Call Vote
Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to
pull a Consent Calendar item(s) for discussion and/or separate action.
A.Approval of the January 28, 2020, County Board meeting minutes.
B. Approve Contract No. 13226 with Contracted Pharmacy Services in the amount of $125,000,
and authorize its execution pursuant to Minn. Stat. 373.02.
C.Approve comment letter to Brown's Creek Watershed District on their proposed rule revisions.
D. Approve letter to Metro Transit related to bus service improvements to be considered as part of
Metro Transit’s Network Next Initiative.
4. 9:10 Public Health and Environment - Caitlin Suginaka, Public Health Program Supervisor
A.Adopt a resolution of appreciation of the Forest Lake Area Partnership for Families.
5. 9:20 Public Hearing - Public Works - Wayne Sandberg, Deputy Director/County Engineer
A. Conduct a public hearing on an update to the current Washington County transportation sales
tax pursuant to Minnesota Statute 297A.993.
Assistive listening devices are available for use in the County Board Room
If you need assistance due to disability or language barrier, please call (651) 430-6000
EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
B. Award bid and authorize execution of Contract No. 13229 in the amount of $478,035.45 with
JL Theis, Inc. for the Americans with Disabilities (ADA) Improvements and Revise Signal
Systems project (RB-2647) on Washington County State Aid Highway (CSAH) 10 at the
Trunk Highway (TH) 694 West and East Ramps.
C. 1. Award bid authorizing execution of Contract No. 13228 in the amount of $762,117.75 with
Meyer Contracting Inc. for the County State Aid Highway (CSAH) 18 (Bailey Road)
Intersection Improvement Project (RB-2648).
2. Approve a Maintenance Agreement No. 13148 for maintenance between the City of
Newport and Washington County for the period from signature through perpetuity, for the
CSAH 18 Intersection Improvement Project (RB-2648).
7. 10:50 General Administration - Kevin Corbid, County Administrator
8. 11:00 Commissioner Reports - Comments - Questions
This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and
information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of
discussion will be scheduled for a future board meeting.
9.Board Correspondence
10. 11:15 Adjourn
11. 11:20-11:50 Board Workshop with Community Services
A. Review grant application for the Homework Starts with Home grant program through the
Minnesota Housing Finance Agency.
12. 11:50-12:20 Board Workshop with Public Works
A.Discuss the Pine Point Regional Park master plan.
13. 12:30 Personnel Committee
6. 10:20 Public Works - Mandy Leonard, Building Services Project Manager (item A); Mitch Bartelt,
Engineer II (item B); Nathan Arnold, Engineer II (Items C1-C2)
A.Update on the Jail Elevator Modernization project completion, schedule, and final budget.
Washington
% -~County