HomeMy WebLinkAbout2019-01-10 BOWC MIN
Stillwater, Minnesota January 10, 2019
Regular Meeting:
The regular meeting of the Board of Water Commissioners was held on Thursday
January 10, 2019 at 8:00 A.M.
All Commissioners present, with President Speedling presiding. Council Member
Polehna absent, also present was Jim Tibbetts.
On motion of President Speedling, duly seconded by Commissioner Vania, all voting
"Aye", the Agenda was accepted as presented.
On motion of Commissioner Vania, duly seconded by President Speedling, all voting
"Aye", the minutes of the December 13, 2018 regular meeting were read and approved as
written.
On motion of President Speedling, duly seconded by Commissioner Vania, all voting
"Aye", Resolution No. 1526 was approved for payment.
Jim reported to the Board that there have been two service leaks and three main breaks
so far this season, one in 2018 and two in 2019 and they are working on the second one
today. Discussion was held on watermain repairs; the decision was made to have two
Water Department employees work with the contractor, the contractor will have their
crew work in the trench unless the supervisor feels that the work needs to be completed
by the Water Department staff.
Manager Benson presented the Board with the 2019 Capital Outlay Budget and after
discussion, on motion of Commissioner Vania, duly seconded by President Speedling, all
voting "Aye" the Capital Outlay Budget was approved for $196,500.00; also approved
the 2018 carry-over of $70,500.00. The backup generator for well #9 is scheduled for
2020, SCADA System to be upgraded to radio in 2021, and the Pressure Reducing Valve
at West Street S & Willard St W in 2022.
Manager Benson provided the Board with two quotes for a rate study; this was in the
2018 Capital Outlay Budget for $5,500.00, they are as follows:
CliftonLarsonAllen $4,000.00 - $5,000.00
TKDA $4,000.00
After discussion on motion of President Speedling, duly seconded by Commissioner
Vania, all voting "Aye", CliftonLarsonAllen was selected to complete the study.
The following items were discussed, with no action taken:
1. Accounts receivable balance as of December 31, 2018 was $56,304.72 with the
actual amount being $95,590.31; this is $500.00 lower than last years.
2. Commissioner Vania and Jensen had questions on the Expenditure and Revenue
Guidelines that were answered by Manager Benson.
3. Manager Benson had forwarded the information on Smart Controllers from the
December Board Meeting to Karen Kill with Brown’s Creek Watershed District
and has had no response from her. He also has talked with City of Stillwater
Administrator Tom McCarty about setting up a meeting with City Council, the
Watershed District’s, and the Water Board; they are aiming for the 4:30 P.M.
workshop meeting on February 5, 2019, Manager Benson will keep the Board
updated.
4. Commissioner Jensen and Manager Benson updated the Board on the new
website.
5. Manager Benson informed the Board that the Oral Argument for the White Bear
Lake/DNR case will be held on January 24, 2019 at 11:50 A.M. at the Minnesota
Judicial Center in St. Paul.
6. Manager Benson and Commissioner Vania updated the Board on the Bee Hive
Work Management System. Commissioner Vania indicated that he still wants to
attend the ongoing meetings and everything will go through Manager Benson.
7. Manager Benson informed the Board that Sticks in Stillwater will not be building
rinks in the vacant lot south of Trinity Lutheran Church this year.
8. Manager Benson informed the Board that he received an insurance payment for
the damage at Well #8; he will proceed with the repairs in the spring.
9. Manager Benson informed the Board that there was a leak at the intersection of
Fourth St. S at Oak St. W. After the pipes were exposed the leak was found to be
on the service line for 201 Olive St W. He has contacted the owner, Jim
Cummings, and after discussion Jim said that he was not going to pay the bill.
Manager Benson explained to him that it would be assessed to his property taxes
and Jim stated that he will have his attorney contact Manager Benson.
10. Commissioner Vania brought up security for all the wellsite’s, and after
discussion, Manager Benson recommended talking with TKDA.
11. Manager Benson brought up new information for the quarterly City Council
Meeting in March. After discussion, the workshop meeting scheduled for
th
February 5, 2019, about the Smart Controllers and updating Council on the Oral
Argument Case with White Bear Lake/DNR will count as the quarterly meeting.
12. Manager Benson informed the Board that City of Stillwater Administrator, Tom
McCarty plans on attending the February meeting to update the Board on the
efficiently study that the City of Stillwater plans on having completed to combine
the Water Department with Public Works.
13. The February Board Meeting has been moved from Thursday February14, 2019 to
Thursday February 21, 2019.
14. The March Board Meeting has been moved from Thursday March 14, 2019 to
Thursday March 21, 2019
There being no further business, on motion of President Speedling, duly seconded by
Commissioner Vania all voting “Aye”, the meeting was adjourned.
__________________________
Steve Speedling, President
ATTEST:
__________________________
Robert G. Benson, Secretary