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Home My WebLink About2019-12-19 DTPC Packet DOWNTOWN PARKING COMMISSION AGENDA Thursday, December 19, 2019 8:30 AM Conference Room 213, City Hall 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF NOVEMBER 21, 2019 MINUTES 4. OPEN FORUM 5. NEW BUSINESS 5.01. Opera on the River parking request 5.02. Historic Lift Bridge Re-opening Celebration parking request 5.03. Parking mitigation for 217 North 4th Street 5.04. The Lora valet agreement renewal 5.05. 2020 Capital Expenditures 6. UNFINISHED BUSINESS 7. UPDATES 7.01. Event calendar 7.02. Lot 4 7.03. Parking study 8. ADJOURNMENT DOWNTOWN PARKING COMMISSION MEETING November 21, 2019 Vice Chair McAllister called the meeting to order at 8:31 a.m. Present: Chairman Anderson (arrived at 8:33), Commissioners Glynn, Hopfe, Johnson, Lepage, McAllister, Council Liaison Junker Absent: Commissioner Lettner Staff present: Parking Enforcement Officer Pasket, Zoning Administrator Tait, Community Development Director Turnblad APPROVAL OF MINUTES Possible approval of minutes of September 19, 2019 meeting The minutes of the September 19, 2019 meeting were approved. OPEN FORUM There were no public comments. NEW BUSINESS Gartner Studios employee of the month program Community Development Director Turnblad stated that Gartner Studios is requesting permission to lease a parking space on Water Street directly behind their building at the corner of Main and Chestnut Streets for their employee of the month. Staff finds that if the request were granted, a precedent would be set for other business owners to ask for a reserved space directly next to their business. Tonya, Gartner Studios, stated they have 65 employees who are parking in that parking lot anyway. They are not a retail space anymore. Parking Enforcement Officer Pasket asked how the reserved parking space could be enforced. Tonya replied they would be reasonable and realize from time to time someone else may park there. Councilmember Junker noted the business has a lot of employees which is good for downtown. But allowing them to reserve a parking space would set a precedent. Chairman Anderson and Commissioner Hopfe agreed it would cause other businesses to ask for reserved parking spaces. Motion by Chairman Anderson, seconded by Commissioner Hopfe, to deny the request of Gartner Studios to reserve a parking space on Water Street. Motion passed, 6-0. Kilbane encroachment into Nelson Street (401 South Main Street) Mr. Turnblad informed the Commission that Dennis Kilbane of DCK Enterprises WI LLC owns the structure at 401 Main Street South, formerly operating as the Stillwater Farm Store. The building was constructed in 1946 prior to the adoption of the City’s modern zoning code regulations. Portions of the structure are located on public right-of-way. Mr. Kilbane has been trying to sell the property. However, challenges exist because of encroachments into both City of Stillwater and MnDOT right-of-ways. Mr. Kilbane has requested the City’s acceptance of the following encroachments in the Nelson Street right-of- way via creation of a license: a portion of a concrete stoop at the Northwest entrance to the structure, three 7’ awning overhangs, an AC condenser, and two 5’ wide, elevated concrete stoops with metal stairs all Downtown Parking Commission Meeting November 21, 2019 Page 2 of 5 extending from the north façade. Staff is seeking a recommendation from the Commission regarding the potential for future alteration of the parking design in this area. The specific request is consideration of a recommendation to the City Council regarding an alternative parking design to convert eight head-in parking stalls to five parallel spaces. The bump-out would be removed and the sidewalk would be continued along the north side of the building, leaving a gap for landscaping between the building and the sidewalk. Chairman Anderson said he likes the concept of continuing the sidewalk. Commissioner McAllister agreed. She is in favor of the request but is unsure what impacts the loss of parking spaces will have on the parking system. Motion by Commissioner Glynn, seconded by Commissioner McAllister, to recommend that the City Council approve the request to convert eight head-in parking stalls to five parallel spaces, with a 15 minute spot on the corner and the rest of the parking spots being three hours. Motion passed, 7-0. Relay for Life event request for use of Lot 4 Community Development Director Turnblad informed the Commission that the American Cancer Society is planning its 26th annual Relay for Life fundraiser in Stillwater August 7 and 8. In past years it was held at Stillwater School District athletic fields. This year a venue change to North Lowell Park and the lift bridge is planned. He explained that the event organizers would like to reserve Lot 4 to accommodate survivor participant parking and drop-off/pick-ups. The lot would have to be blocked off early Friday morning until about 10 AM on Saturday. Lot 4 is no longer accessible from Chestnut Street because a new curbline was constructed at Chestnut this year. The lot will not be available for parking again until after the City reconstructs the lot this spring with access only from Myrtle Street. Construction is scheduled to be completed by June 30. After reconstruction, the lot is expected to have 33 parking spaces (29 currently). The reservation fee is $3/space/day, totaling $198. Since Lot 4 is east of the Downtown Trail, which is consistent with City policy for event usage of public parking lots, staff would recommend approval of the reservation. Elizabeth, representing American Cancer Society Relay for Life, stated that their use of the lift bridge depends on MnDOT approval. If the lift bridge is not available in August, the route will simply be from Mulberry Point to the lift bridge and back. They decided to move the event downtown after 25 years at the middle school because downtown is a more attractive venue. Commissioner Glynn asked what is the plan in the event that Lowell Park is unavailable due to flooding? Commissioner Hopfe commented that the Commission needs to start thinking about whether they are going to keep giving away downtown parking lots all summer long. Chairman Anderson said the contingency plan should not be simply to push all the activity into the other parking lots. Elizabeth replied they would look to the Commission for guidance on what would be appropriate. They don’t want to upset the City by taking up lots of downtown parking. Councilmember Junker remarked that every event wants to use Lowell Park. They all have to have Plan B in case of flooding. This event would occur right in the heart of the summer season. Commissioner Hopfe said that trying to get 300 people into Lot 4 by 6 pm on a Friday could be difficult. The event would have to have some offsite parking and look at having people trolleyed down. Elizabeth replied they will tell participants to arrive early to park. Commissioner Lepage suggested using Lot 4 for drop-off parking as Plan A, and Plan B may be to move the whole event back to the middle school. Mr. Turnblad summarized that between now and when this event goes to the City Council, the applicants have to come up with a Plan B. Downtown Parking Commission Meeting November 21, 2019 Page 3 of 5 Motion by Chairman Anderson, seconded by Commissioner Glynn, to approve the use of Lot 4 for the Stillwater Relay for Life August 7 and 8, 2020, with a contingency that if “Plan B” impacts any parking other than Lot 4, it must come back to the Downtown Parking Commission. Motion passed, 7-0. Parking mitigation for Rusty Mile Restaurant (218 North Main Street) Mr. Turnblad stated that Dariush Moslemi, owner of Rusty Mile, LLC, is proposing to convert the first floor of 218 N. Main Street from the current barber and photography shops to a restaurant called The Rusty Mile Roadhouse & Nostalgia Bar. The second floor would remain office space. Remodeling of the ground level into a restaurant will include a new door at the back of the building for deliveries. This will eliminate one parking space. The on-site parking will then have six spaces. The parking load of the current building is 19.3 spaces. The parking load of the proposed uses after remodeling would be 14.2 spaces. Therefore, there is no increased load and additional parking would not be required. Staff finds that the remodeled use of the ground level will reduce the building’s burden upon the public parking system and would not require a mitigation plan. This is an informational item, no action needed. UNFINISHED BUSINESS Parking Study discussion Lance Bernard, project manager with Hoisington Koegler Group, Inc. (HKGi), led discussion aimed at identifying ways to more efficiently use existing parking capacity in the downtown public parking system. The objective of the study is to figure out how to better serve the needs of customers without the major capital expenditures associated with construction of new parking facilities. The study will look at long term daily users looking to stay 2+ hours, employees of downtown businesses, and event attendees with a view toward balancing all the users’ expectations and needs. Not all users will be able to park near the doors of the businesses. Pricing is also an issue to be discussed. Mr. Turnblad commented that parking right outside a business is better suited to high turnover spaces. Tying them up all day long adds imbalance to the system. Shift workers add another dimension to the overall picture, considering a parking space for the worker coming and the one who is leaving. Commissioner McAllister stated that start times and type of business are also important factors. The Comprehensive Plan recognizes that change is occurring in use, especially the second and third stories of downtown buildings. She feels the City has not done a great job of understanding employee demand and non-condo resident demand. There will be more second/third floor residential uses in the historic buildings, however the Commission has been talking mostly about solving parking issues for first floor uses. Another, much smaller group that is sometimes forgotten is the people who own houseboats. Many of them leave cars in the system as residents would. Mr. Bernard reviewed data that has already been collected on utilization of on street parking and parking lots. They have started to crunch numbers. One goal may be to try to shift 20-40 vehicles out of the more heavily used lots and move them somewhere else to give more people opportunities to park in those lots. He presented a map showing utilization of downtown parking lots. As part of the study, a parking model will be developed that recognizes different scenarios of what will happen when new development occurs. He will be seeking input on shifting certain users, time restrictions, which are the under utilized lots, opportunities to adjust rates, and talking with businesses as well. He is wondering about the reason behind three-hour parking, since typically it is two hours. Mr. Turnblad noted two hours might not be enough for those eating at a restaurant. Commissioner Johnson remarked that on-street parking should be for short term users. The City may want to push some of the three-hour parkers into the lots. Councilmember Junker added it was felt that three hours was enough to deter employee parking. Chairman Anderson added that three-hour parking allowed time to dine and do a little shopping. Downtown Parking Commission Meeting November 21, 2019 Page 4 of 5 Commissioner Hopfe noted the City has to keep its retail strong too. If they don’t have enough time to do both eat and shop, then retail might suffer. Commissioner McAllister said going from three to two hour parking could impact enforcement. Mr. Bernard pointed out that currently, the pay parking areas are on the fringes, despite the highest demand being in the core, which is typically where communities charge for parking. Pricing is very sensitive - businesses and residents will have a lot of opinions and concerns. Reversing the pay parking to the core area would generate a lot of push-back, including safety concerns about shifting employee parking to the fringe areas. It will be necessary to talk to businesses about these strategies to get them on board. Another possible strategy is exploring off site parking for events, for instance, the government center parking lot. Councilmember Junker noted that the old Routson parking lot on Highway 36 and Osgood has at least 200 spots that could be used temporarily. Commissioner McAllister acknowledged the City has used a reverse system for too long, offering free parking in the core and charging for parking on the edges of downtown. This needs to be flipped. It will be important to decide on the right kind of turnover and access to support the businesses in the core shopping and dining areas while pushing employees, residents and longer term parkers to the edges. Chairman Anderson added that event parking is another huge issue. He would like to know how it has worked in other cities that use remote parking for events. Councilmember Junker recalled that when the City previously tried to implement pay parking in the core, there was big push-back and businesses said it would kill their business to charge for parking in the core. The Commission will have to be prepared for the argument that the businesses are already paying huge property taxes downtown. Mr. Bernard asked at what point does evening parking shut off and there is no more enforcement? Officer Pasket replied that enforcement of on-street parking ends at 6 p.m. Pay lots are enforced 24 hrs a day. His philosophy has always been to give an extra 1/2 hour. It’s an easy system to beat. Commissioner Glynn commented that when the City tries to enforce parking, business owners say it’s chasing customers away, but often the employees are the ones taking up the spaces. The City needs to have an honest conversation with businesses and explain they can’t have it both ways. Mr. Turnblad said it may work best to have several small group discussions with business owners. Last time it was about how to create more revenue. This time, the discussion isn’t about money, it’s about making the system work more efficiently. The purpose of the study is to avoid the capital expense of building another ramp if possible. Commissioner McAllister suggested the Commission also consider existing inconsistencies with its grandfathered and mitigated payers. Another objective of the study should be to guide the Commission when making recommendations to the Council about new business development. Mr. Turnblad said he will share talking points before going to the public to start talking with the businesses. Union Alley Parking Councilmember Junker reported that a business owner adjacent to Union Alley who has owned the building for over 40 years is unhappy that 7-10 spaces were eliminated in Union Alley. Commissioner Glynn recalled that the decision was made because it was difficult to get a snow plow or fire truck through there with parking on both sides. Commissioner McAllister recalled that someone was supposed to follow up with the property owner at the time of the decision, so maybe that didn’t happen. Downtown Parking Commission Meeting November 21, 2019 Page 5 of 5 Officer Pasket stated he has given only warning tickets since the sign was posted, until today when he will start to enforce with tickets. He talked to the law firm there and told them he would give warning letters for two weeks before starting to ticket. The consensus of the Commission was that the business owner should come address the Commission. UPDATES There were no updates. ADJOURNMENT Chairman Anderson adjourned the meeting at 10:43 a.m. Respectfully Submitted, Julie Kink, Recording Secretary DOWNTOWN PARKING COMMISSION DATE: December 19, 2019 APPLICANT: Operatunity Theatre SUBJECT: Opera on the River 2020 LOCATION: Lowell Park, Lot 9 and Lot 5. REPORT BY: Graham Tait, Zoning Administrator REVIEWED BY: Bill Turnblad, Community Development Director BACKGROUND Operatunity Theater of Forest Lake is requesting permission from the City to hold a concert on August 1st in front of the Lowell Park Pavilion. Event setup, concert and take down would all occur on the same day during the evening. . In the event of inclement weather, they are proposing do a matinee event on August 2nd in lieu of Aug 1st. They will be erecting portapotties, trash receptacles and barricades, as well as police aide to assist with alcohol related services. As proposed, with no flood-related issues, there would be no impact to the parking system. However, this is coming before the parking commission because in the event of flooding they are going to implement “Plan B”, which will impact the parking system. Plan B proposes shifting the liquor tents and portapotties to the east into Lot 9 along the edge of Lowell Park. As well as relocating the stage, VIP seating area and artist’s tent to Lot 5. ANALYSIS As stated above the only impact to the parking system will be if flooding encumbers the proposed uses at Lowell Park. In this occurrence, they request utilizing lot 9 and Lot 5 in its entirety. Lot 9 has 30 spaces that are free of charge and have a time limit of 4 hours; Lot 5 has 7 spaces that are free of charge and have a time limit of 4 hours. On weekend days the City charges $3 a spot per day for both lots. Since the lots would only be used for that one day in the event of flooding, we would require a $90 payment for use of lot 9 and $21 for Lot 5, for a total of $111. If there is flooding around this time Opera on the River Page 2 and inclement weather occurs on August 1st, this event might be postponed until August 2nd, which would require Lot 9 and Lot 5 for two days, at a fee of $222. RECOMMENDATION Staff recommends approval for “Opera on the River” to utilize Lot 9, in the event of flooding, at a fee of $111 (or in the event of flooding and inclement weather the fee would increase to $222). Attachments: Applicant materials Office Use Only Event Date/Time: Set up: Date ____________________________ Time __________ to __________ Date ____________________________ Time __________ to __________ Date ____________________________ Time __________ to __________ Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Description of Event (please be specific ‐ this information will be used to promote the event on the City of Stillwater website): Primary Contact/Applicant Name: Phone: Refer media or citizens inquires to: Phone Number: Sponsoring Organization Name: Actual Event: Clean up: (If in Lowell Park please specify north or south Lowell park) Applicant Information (Person/Group Responsible) City, State, Zip Code: Date Application Received ________________ Date of Application: _____________________________ Website Address: Name of contact person during event: Cell Phone: Alternate contact during event: Cell Phone: Type: Event Special Event Event w/ Contract Location (Address) of Event: Estimated Attendance (participants and spectators): Event Information Title/Name of Event (Events after 10:00 p.m. require a variance from City Council) Mailing Address: EVENTS PERMIT APPLICATION 216 North 4 th Street, Stillwater, MN 55082 Telephone: 651-430-8837 Fax: 651-430-8810 Cell Phone: Fax: Email Address: Site Plan: No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes Will merchandise/food items be sold? Will sound amplification be used? Insurance certificate from rental vendor is required Event Features How many vendors expected: Fees for electricity may apply see Instructions What type:Fees for electricity may apply see Instructions Hours and Type: Will there be any inflatables? Will a stage or tent(s) be set up? Will there be entertainment? Will any signs/banners be put up Number and size: Will cooking operations be conducted? A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Contact Washington County Health Department, 651‐430‐6655 Dimensions: Will food be prepared on site? Will there be temporary fencing? Contact Stillwater Fire Department, 351‐4950 No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes Fees may apply see InstructionsNumber needed: Number needed:Fees may apply see Instructions Will event need barricade(s)? Will extra picnic tables be needed? Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Will alcohol be sold? Describe power needs and location of power source. City Sidewalks or Trails City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. Public Parking Lots or Spaces Start/End Time:Date: Start/End Time:Date: Start/End Time:Date: Will there be a fireworks display?Permit required, contact Stillwater Fire Department, 651‐351‐4950 City Streets or Right‐of‐way See Alcohol Regulations in the Instructions Will alcohol be served but not sold?See Alcohol Regulations in the Instructions No Yes No Yes No Yes No Yes Number needed: No Yes No Yes Number needed: Number needed: Fees may apply see Instructions Fees may apply see Instructions Will event need traffic control? Will event need EMS services?Contact Lakeview EMS, 651‐430‐4621 Will extra trash receptacles be needed? If using private secruity, list Security Company and Contact Information: Will event need security?If event is overnight, security will be required. Describe trash removal and cleanup plan during and after event: Contact Stillwater Police Department for assistance, 651‐351‐4900 Describe crowd control procedure to ensure the safety of participants and spectators: Will "No Parking Signs" be needed?Fees may apply see Instructions Show location(s) on site map Will portable restrooms be needed? Signature of Applicant or Authorized Agent Date The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a release of Liability. List any other pertinent information: Describe the emergency action plan if severe weather should arise: Describe plans to provide first aid, if needed: Presents: 2020 Our Plan in Lowell Park for 2020 Plan A Plan B Original Layout Flood Plan Layout Generated: Tuesday, October 29, 2019 at 9:00 PM Page 7 of 18 DOWNTOWN PARKING COMMISSION DATE: December 19, 2019 APPLICANT: City Council Member Mike Polehna SUBJECT: Historic Lift Bridge Re-opening Celebration parking request LOCATION: Chestnut Plaza, Lift Bridge and Parking Lots 2, 3 and 4 REPORT BY: Graham Tait, Zoning Administrator REVIEWED BY: Bill Turnblad, Community Development Director BACKGROUND With the completion of the new St Croix River Bridge in August of 2017, the historic lift bridge in Downtown Stillwater has been under a process of conversion, by the Minnesota Department of Transportation, to a pedestrian and bicycle facility. In conjunction with this conversion, the right- of-way for Chestnut Street (between Main Street and the Lift Bridge concourse), which is no longer needed for street purposes, is planned to be converted to a raised civic plaza. In celebration of the much anticipated completion of the historic lift bridge re-opening, a ribbon cutting and grand opening of the lift bridge is being planned to take place. The celebration is being proposed to take place at the start of the bridge and on Chestnut Plaza. The applicant would like to utilize Lot 4, a portion of Lot 2 for a Beer Garden and a portion of Lot 3 for vending. In addition, it being proposed that the surrounding 5 block area be barricaded off for this event. Bridge Re-opening Celebration Page 2 ANALYSIS The event will start at noon on Friday May 15 and wrap up around 10:30 PM of that night. The cleanup process is being proposed to take place at 8:00 AM on Saturday May 16. So practically speaking, the proposed lots will be closed to the public from mid-day Friday until mid-day Saturday. Below is a table of the affected lots and the costs that are associated with these lots (based on 2 days of usage). Lot Duration/Fee Total Spaces Requested Spaces Cost Per Spot Per Day Total Cost Per Lot (for 2 days) Lot 2 Free lot 84 spaces 17 spaces $9 $306 Lot 3 Free lot - 3 hr 33 spaces 20 spaces $3 $120 Lot 4 Free lot - 4 hr 29 spaces 29 spaces $3 $174 Total Requested: 66 spaces → → $600- RECOMMENDATION Staff finds that the amount of spaces and the location of these spaces are reasonable and recommends approval of 66 spaces to be used for the re-opening celebration of the Stillwater Lift Bridge. Staff is recommending the standard fee of $600.00 be imposed for the usage of 66 spots, as described above, for a duration of two days. Attachments: Applicant materials Office Use Only Event Date/Time: Set up: Date ____________________________ Time __________ to __________ Date ____________________________ Time __________ to __________ Date ____________________________ Time __________ to __________ Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Description of Event (please be specific ‐ this information will be used to promote the event on the City of Stillwater website): Primary Contact/Applicant Name: Phone: Refer media or citizens inquires to: Phone Number: Sponsoring Organization Name: Actual Event: Clean up: (If in Lowell Park please specify north or south Lowell park) Applicant Information (Person/Group Responsible) City, State, Zip Code: Date Application Received ________________ Date of Application: _____________________________ Website Address: Name of contact person during event: Cell Phone: Alternate contact during event: Cell Phone: Type: Event Special Event Event w/ Contract Location (Address) of Event: Estimated Attendance (participants and spectators): Event Information Title/Name of Event (Events after 10:00 p.m. require a variance from City Council) Mailing Address: EVENTS PERMIT APPLICATION 216 North 4 th Street, Stillwater, MN 55082 Telephone: 651-430-8837 Fax: 651-430-8810 Cell Phone: Fax: Email Address: Site Plan: No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes Will merchandise/food items be sold? Will sound amplification be used? Insurance certificate from rental vendor is required Event Features How many vendors expected: Fees for electricity may apply see Instructions What type:Fees for electricity may apply see Instructions Hours and Type: Will there be any inflatables? Will a stage or tent(s) be set up? Will there be entertainment? Will any signs/banners be put up Number and size: Will cooking operations be conducted? A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Contact Washington County Health Department, 651‐430‐6655 Dimensions: Will food be prepared on site? Will there be temporary fencing? Contact Stillwater Fire Department, 351‐4950 No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes Fees may apply see InstructionsNumber needed: Number needed:Fees may apply see Instructions Will event need barricade(s)? Will extra picnic tables be needed? Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Will alcohol be sold? Describe power needs and location of power source. City Sidewalks or Trails City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. Public Parking Lots or Spaces Start/End Time:Date: Start/End Time:Date: Start/End Time:Date: Will there be a fireworks display?Permit required, contact Stillwater Fire Department, 651‐351‐4950 City Streets or Right‐of‐way See Alcohol Regulations in the Instructions Will alcohol be served but not sold?See Alcohol Regulations in the Instructions No Yes No Yes No Yes No Yes Number needed: No Yes No Yes Number needed: Number needed: Fees may apply see Instructions Fees may apply see Instructions Will event need traffic control? Will event need EMS services?Contact Lakeview EMS, 651‐430‐4621 Will extra trash receptacles be needed? If using private secruity, list Security Company and Contact Information: Will event need security?If event is overnight, security will be required. Describe trash removal and cleanup plan during and after event: Contact Stillwater Police Department for assistance, 651‐351‐4900 Describe crowd control procedure to ensure the safety of participants and spectators: Will "No Parking Signs" be needed?Fees may apply see Instructions Show location(s) on site map Will portable restrooms be needed? Signature of Applicant or Authorized Agent Date The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a release of Liability. List any other pertinent information: Describe the emergency action plan if severe weather should arise: Describe plans to provide first aid, if needed: DATE: December 13, 2019 APPLICANT: Hotel Crosby SUBJECT: Parking mitigation for the Hotel Crosby annex LOCATION: 217 N 2nd Street REPORT BY: Bill Turnblad, Community Development Director Background During construction of Hotel Crosby, Midnight Real Estate LLC acquired the property at 217 North 2nd Street for use as their construction headquarters. After opening the hotel, the building was converted from office space to mixed use space. It can now be used for office/meeting space by hotel staff and as space where guests of the hotel can hold meetings and private events. Analysis Parking load increase The main level of the property was previously used as office space. The lower portion had an overhead garage door and service door so the City assumes all 1,920 square feet of this level was warehousing/storage. Use Area Requirement Total Former Office 1,920 s.f. 1/300 s.f. 6.4 spaces Storage 1,920 s.f. 1/1,000 s.f. 1.9 spaces TOTAL 8.3 spaces Converted Upper (Banquet) 1,273 s.f. (Occ. load = 85) 1/3 Occupants 28.3 Upper (Storage) 94 s.f. 1/1,000 s.f. 0.1 Lower (rental) 1,143 s.f. (Occ. load = 76 1/3 Occupants 25.3 Lower (storage) 430 s.f. 1/1,000 s.f. 0.4 Patio 621 s.f. (Occ. Load = 41) 1/3 Occupants 13.7 TOTAL 67.8 spaces Page 2 of 4 Crosby Hotel annex December 13, 2019 The project is responsible for providing parking for the increased parking load, which as seen in the table above during the high-season with the patio in operation is 67.8 minus the 8.3 spaces for the former use, or 59.5 spaces rounded to 60 spaces. During the off-season without the patio the increase is 54.1 minus 8.3, or 45.8 rounded to 46. However, since this building is owned and managed by the hotel as an annex, it may be reasonable to argue that hotel parking standards should be applied here. Specifically, that means that all uses except the rooms are required to provide only 50% of what that use would be required if it were in a stand-alone building. So, in this case the 68 space high- season load would be reduced to 34. And the increased load during the patio season would then only be 34 minus 8.3 spaces, or 25.7 rounded to 26 spaces. During the off-season when the patio is not in use, the load increase would be 27.1 minus 8.3 spaces, or 18.8 spaces rounded to 19. In summary, without the 50% credit the increased parking load would be 60 spaces during the high-season and 46 during the off-season. With the 50% credit the increase would be 26 spaces in the high-season and 19 in the off-season. Parking load mitigation Given the space limitations on historic properties downtown, building conversions cannot typically provide on-site parking. For this and other reasons, the City has created a downtown parking district, which allows for what the Zoning Ordinance calls “alternative provisions”. The “alternative provisions” approved by the Parking Commission typically are either to: 1) lease available spaces from an adjacent property owner; 2) be approved by the Parking Commission and City Council to operate a valet service, or 3) pay a parking mitigation fee to use the public parking system. The Parking Commission needs to consider whether the entire parking mitigation fee should be required, or whether Hotel Crosby’s parking ramp has surplus parking that can offset some or all of the annex’s parking load increase. The Hotel’s current parking requirement is 99 summer season spaces and 911 off-season spaces. Their parking ramp has 101 spaces (25 of which are replacement spaces for the public lot that was removed from the public system when the block was redeveloped.) Also, approval of the hotel was based in part upon making the Second Street level of the parking facility available to the public. So, there are arguably no surplus spaces at the hotel parking facility for the increased load of the annex, if reduced availability to the public is considered. However, an argument can also be made that there is a surplus of 2 spaces during the summer, and 10 during the rest of the year. 1 The resolution of approval and supporting staff reports all say the requirement is 108 high-season and 100 off-season. But that was based on 64 hotel rooms, and only 55 were constructed. So the 9 required parking spaces for those 9 rooms has been deleted from the total parking requirement. Page 3 of 4 Crosby Hotel annex December 13, 2019 Consequently, if the surplus is credited to the annex, then 24 high-season and 9 off-season spaces would have to be mitigated at a minimum. The mitigation fee for this case, based upon current rates, would then be $240/month during the high-season (May through October) and $90/month during the off-season (November through April. Impact upon public parking system Of interest to the Parking Commission when there is a request to use the public system for parking mitigation is the cumulative number of mitigation spaces already approved Downtown. The purpose for the information is to determine what portion of the public system is already committed to expansions. The table below shows the number of approved mitigation spaces associated with businesses still in operation. Mitigation Spaces currently invoiced Spaces % of total public system2 Currently invoiced: off-season months 199 10.4% Currently invoiced: warm season months 254 13.3% Current + approved, not yet operating: off-season 292 15.3% Current + approved, not yet operating: warm season 355 18.6% If the 24 high-season spaces requested for the Crosby annex are added to the last row of the table, then 19.9% of the public parking system becomes committed and therefore potentially unavailable at any given time3. Also critical is whether there is available capacity in the immediate vicinity of the new use. As seen in the map to the right, the subject property is located in the southwest corner of Parking District 7. The parking inventory of 2016 shows this district as one of the three that have a surplus. Options The Parking Commission could decide on any of several options for satisfying the parking requirement deficit, including: 2 1,908 spaces, excluding the 51 publicly owned spaces in Lot 8a (“River Market” Lot) 3 The report for the Wolf Brewery on Commercial and Main in July of this year showed that 20% of the public system had been committed. But, due to recent space conversions the number has declined. And, the number of public parking spaces in the system has been revised to reflect the current status. Page 4 of 4 Crosby Hotel annex December 13, 2019 1. Determine that the annex is a part of the hotel facility and grant the 50% parking reduction. Determine further that the hotel’s parking facility has an excess of 2 parking spaces in the high season and 10 in the off-season that can be credited toward the annex’s parking load increase. Thus requiring the payment of a parking mitigation fee for a 24 space high-season and a 9 space off-season parking deficit. 2. Determine that the annex has a likelihood of being rented to non-hotel guests regularly and therefore do not grant the 50% parking reduction. Determine further that the hotel’s parking facility has an excess of 2 parking spaces in the high season and 10 in the off-season that can be credited toward the annex’s parking load increase. Thus requiring the payment of a parking mitigation fee for a 60 space high-season and 46 space off-season parking deficit. 3. Table the case for more information. Recommendation Staff finds that the number of spaces is under the 20% limit that has been applied in the past and therefore recommends the first alternative with the following conditions: 1. The parking mitigation fee will be invoiced quarterly by the City. The fee is to be paid upon receipt of City invoice. 2. Failure to pay fees within 30 days of invoice will be certified for collection with real estate taxes. The applicant waives any and all procedural and substantive objections to the parking mitigation fee in-lieu of on-site parking requirements, including but not limited to a claim that the City lacks authority to impose and collect the fees. The applicant agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this provision. bt DOWNTOWN PARKING COMMISSION DATE: December 12, 2019 SUBJECT: Valet parking agreement for The Lora Hotel LOCATION: South Main Street REPORT BY: Bill Turnblad, Community Development Director BACKGROUND In June of 2016 the Parking Commission reviewed the parking mitigation plan for The Lora Hotel. The 40 room hotel and restaurant created an increased parking load of 15 cars over that which existed prior to the hotel conversion. The prior parking load was 51 vehicles and the hotel conversion load was 66 vehicles. The Lora Hotel proposed to fulfill the 15 car increase by valet parking cars in the lot behind the hotel, rather than pay a monthly mitigation fee. The Parking Commission approved this proposal, as did the City Council. The Council approved a license for the use of two parking spaces on Main Street for the valet service. The license approval is regulated by Resolution 2016-153, attached, which had a three year term expiring on August 3, 2019. In order to continue mitigating their parking deficit with valet service, the license must be renewed. REQUEST The Downtown Parking Commission is being requested by staff to formulate a recommendation to the City Council on the re-issuance of the valet license. COMMENTS One condition of the license is that the fee for reserving the valet spaces would be $2,013 each annually. The parking fees have not been raised since 2016, so staff would recommend that the fee remain the same for the next license period. Another condition of the valet license was that “customer vehicles from the valet stations shall be parked in the following facilities, in the priority order given here: 1) The private valet parking lot on the west side of the hotel property, then 2) the municipal parking ramp, and finally 3) municipal parking lot #20.” Staff believes that this priority system was used when The Lora opened, but has not been used recently. So, staff suggests that Valet license for The Lora Page 2 the Downtown Parking Commission listen to the suggestions that will be made by The Lora for a revised priority list and make a recommendation to the Council. The final condition of the license was that its term would be three years. Staff recommends that the term of the re-issued license continue to be three years. Attachments: Resolution 2016-153 2016 staff report bt RESOLUTION 2016- 153 RESOLUTION GRANTING LICENSE TO ELEVAGE HOTEL GROUP, LLC & STILLWATER CAVES, LLC FOR THE OPERATION OF VALET STATIONS ON SOUTH MAIN STREET WHEREAS, Corey Burstad of Elevage Hotel, LLC, submitted a request for license to use two on-street parking spaces as valet stations for the hotel planned to be located within the historic Joseph Wolf Block, located at 402 and 410 South Main Street; and WHEREAS,the requested valet stations are proposed to be located on Main Street in front of the hotel's main entrance and lobby, as shown in Exhibit A; and WHEREAS,the Stillwater Planning Commission approved a Special Use Permit for the hotel on July 13, 2016. NOW THEREFORE BE IT RESOLVED,that the Stillwater City Council hereby grants license to Elevage Hotel Group, LLC and Stillwater Caves, LLC to operate valet stations from the two on-street parking spaces shown in Exhibit A, subject to the following conditions: 1. During the first year of operation a pro-rated annual reservation fee must be paid to the City prior to issuance of a Certificate of Occupancy for the hotel, and annually thereafter by January 1st of each year. The fee per parking space is set by Resolution of the City Council annually. According to the 2016 fee Resolution,the annual amount for the Main Street parking spaces is $4,026($2,013 per space). 2. This license is valid for three years,but fees will be reviewed annually. 3. Customer vehicles from the valet stations shall be parked in the following parking facilities, in the priority order given here: 1. The private valet parking lot on the west side of the hotel property,then II. The Municipal Parking Ramp, and finally III. Municipal Parking Lot#20. Adopted by the Stillwater City Council this 3rd day of August, 2016. 2:411; 7 Ted Kozlowski,Mayor ATTEST: 1 Diane F. Ward, City Clerk Exhibit A TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: June 24, 2016 MEETING DATE: June 30, 2016 RE: Joseph Wolf Block – Proposed hotel and parking mitigation plan Background Corey Burstad represents the development team that proposes to convert the Joseph Wolf Block at 402 South Main Street to a 40 room boutique hotel and restaurant. Currently the property includes the Luna Rossa Restaurant, a liquor store, a retail space (most recently a gelato shop) and several upper stories of vacant space. The project will be responsible for mitigating the increased parking demand generated by redevelopment of the site. Request The two specific requests before the Parking Commission are: 1) Approval of a 17 parking space credit for the proposed on-site valet lot; and 2) Approval of four valet parking spots; two on Main Street and two on Nelson Street. Analysis Parking Requirements Given the space limitations on historic properties downtown, expanding businesses cannot typically provide sufficient on-site parking. For this and other reasons, the City has created a downtown parking district, which allows for what the Zoning Ordinance calls “alternative provisions”. Page 2 of 3 Joseph Wolf Block June 24, 2016 The “alternative provisions” approved by the Parking Commission typically are either to: 1) lease available spaces from an adjacent property owner; or 2) to use the public parking system and contribute a monthly fee toward that use. A third alternative also exists. The City Council, upon recommendation of the Parking Commission, could grant and outright variance from the parking standards, which would waive the need for any parking mitigation whatsoever. However, the variance option has not been approved by the City in the last decade, and infrequently within the previous two decades. The parking required for the existing and the proposed facility are presented in the table below. Spaces required for existing facility Spaces required for proposed facility Hotel rooms None = 0 Parking for 40 rooms = 40 Hotel Manager None = 0 Parking for manager = 1 Subtotal A 0 41 Restaurant (dining, kitchen & bar) Parking for 5,0721 sf = 432 Parking for 5,3553 sf = 462 Retail Parking for 1,6054 sf = 85 Parking for 5706 sf = 3 Subtotal B 51 49 Subtotal A + 50% of Subtotal B NA 41 + 25 = Total 51 66 The parking standards of the City Code assume that the number of rooms is the primary creator of parking demand for a hotel. So, the other uses within the hotel facility are required to provide only 50% of the parking spaces that those uses would have to provide if they were stand-alone facilities. From the table above, it can be seen that the existing facility has a minimum requirement of 51 parking spaces. The proposed facility will have a parking requirement of 66 spaces. The development will be responsible for mitigating the 15 space increase. As seen in the attached site plan, 17 parking spaces are shown in the valet lot on the property to the west of the building. The development team is asking that these 17 1 5,635 square feet total, minus 10% for mechanical, corridors, etc = 5,072 sf 2 1 space per 120 sf for first 5,000 sf. 1 space for each 100 feet in excess of 5,000 sf. 3 5,950 sf minus 10% allowance for mechanical, corridors, etc = 5,355 sf. 4 Liquor store and gelato shop. 5 1 space per 200 sf. 6 Gelato shop space. Page 3 of 3 Joseph Wolf Block June 24, 2016 spaces be approved to fulfill the mitigation requirement for the 15 additional spaces needed. Staff does not recommend approving the use of the valet lot to fulfill the mitigation requirement. It is true that the lot will be improved and useable by the valet staff, but not all guests will want their vehicle valet parked. Moreover, if a standard parking field were developed in the valet parking area, perhaps 8 - 10 spaces could be provided in the lot. Therefore, at most, staff would recommend a partial credit. If the City were to require all 15 spaces to be mitigated by payment into the downtown parking fund, then at the current rate of $10 per space, the property would have to pay $150 per month to offset use of the public parking system. Valet parking request The redevelopment team is asking for approval of two valet parking spaces on Main Street and two on Nelson Street. By policy7, on-street parking spaces cannot be reserved on Main Street. So, the request for the two reserved valet spaces there would require waiving this policy. Provenance, the management company that would operate the hotel, feels strongly that at least four valet spaces will be needed. And therefore believes that the waiver to allow Main Street valet service is critical to operations. During May through September, the cost of reserving an on-street space is $9/day. During the rest of the year it is $3 per day. So, the fee for the 5 high season months would be $1,377 for each space. The October through April months would be $636 each. Since by policy permanently reserving on-street spaces on Main Street is not allowed, perhaps a solution is to allow valet service here during peak hotel demand times only. Recommendation Staff recommends: 1) using the public parking system to mitigate the 15 space deficit, and paying the requisite monthly fee for those spaces; and 2) approval of valet service on Nelson Street ($4,026 annual fee for the two spaces) and during peak hotel demand times (fee based upon hours approved for use). bt 7 Resolution 2014-019 (IX)(Footnote 5) E NELSON STS M A IN S T NEW 2-STORYBLDG ADDITIONOVER EXISTINGCRAWLSPACEEXISTING 4-STORYBLDGEXISTING 4-STORYBLDGNEW 2ND & 3RDSTORY BLDG OVEREXISTING 1-STORYBLDGEXISTING 2-STORYBLDGNEW 1-STORYBLDG ADDITIONNEW COURTYARD ATEXISTING 1-STORY ROOFEXISTING 3RD-STORY ROOFN E W 3R D S T O R Y P A T I O NEW SLOPED CONCRETEEXIT TO GRADEVALET PARKING - 18 STALLSEXISTING STREET PARKINGNEW ELEVATOROVERRUNEXISTING BUILDINGEXISTING BUILDINGEXISTING ROCK WALLEXISTING SLABON GRADENEW PATH FROM BUILDINGEXISTING RETAININGWALL TO REMAINEXISTING CONCRETESLABS TO REMAINREMOVE PORTION OFEXISTING CONCRETE WALLS -SHOWN DASHEDDNNEW ROOF HATCH INEXISTING ROOFEXISTING SITE STAIREXISTINGRESTAURANTPATIO TO REMAIN62' - 5 1/2"6 9 ' - 1 "GALV ALUM CANOPY AT ENTRYBLADE SIGNelness sw enson graham architects500 w ashington avenue southm inneapolis m innesota 55415p. 6 1 2 . 3 3 9 . 5 5 0 8f. 6 1 2 . 3 3 9 . 5 3 8 2w w w . e s g a r c h . c o mSignatureTyped or Printed N am eLicense # DatePROJECT NUMBERDRAW N BY CHECKED BYO RIGINAL ISSUE:REVISIO NSKEY PLANNOT FORCONSTRUCTIONI hereby certify that this plan, specification, orreport was prepared by m e or under m y directsupervision and that I am a duly licensed architectunder the law s of the State of M innesota6/17/2016 3:06:57 PMA0.1A0.1A0.1A0.1ARCHITECTURAL SITE PLAN216308ESGESGSTILLWATER HOTELSTILLW ATERHO TEL402 SO UTH MAIN STSTILLW ATER, MN 55082HERITAGEPRESERVATIO NDESIGN REVIEW06/17/2016No. Description Date 1" = 10'-0"A0.11ARCHITECTURAL SITE PLAN DOWNTOWN PARKING COMMISSION DATE: December 12, 2019 SUBJECT: Capital Improvements for 2020 REPORT BY: Bill Turnblad, Community Development Director BACKGROUND We are nearing the end of reconstructing and resurfacing our downtown parking lots for this cycle. Only Lot 10 remains to be improved. Its surface will be milled and overlaid this coming year. Lot 14 is also planned to be expanded in 2020. In order for that to happen, Shorty’s property needs to be acquired, which is nearing completion. The cost of the property will be covered by Tax Increment Finance revenue, not by parking enterprise funds. But, the demolition of the Shorty’s building (if that is approved by the Heritage Preservation Commission and City Council) and lot construction would come from parking enterprise funds. In addition to parking lots, we also have the parking ramp to maintain. This year we have programmed the replacement of the security cameras and the inefficient lights. And finally, in order to minimize capital expenditures, the City entered into a contract with HKGi to study the downtown parking system for ways to maximize efficiencies of the existing system rather than build a new parking ramp. COMMENTS The cash in hand (aka. reserve) balance in the parking enterprise fund is currently $991,806.59. Out of that balance will come the capital costs planned for 2020, which amount to $280,800. ($200K estimated for demo and construction of Lot 14 expansion; $25K for parking efficiencies study; $13K for ramp lighting; $14.8K for security camera replacement; $28K to mill & overlay Lot 10.) So, after reconstructing all of the surface lots, and even without the additional fund reserves that will accumulate in 2020, our projected balance after next construction season would be $711,0006.59. This healthy fund balance can be attributed to the complete reconstruction of Lots 2, 4, 5 and 9 by the Corps of Engineers in 2013. The cost of the Corps’ work on parking lots was included in the flood protection project. So, the parking enterprise fund was not needed to cover any of those costs. bt 112/10/2019 12:50 PMBeth WolfSu Mo Tu We Th Fr Sa12345678910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 3031May 2020Su Mo Tu We Th Fr Sa1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30June 2020May 2020Apr 2627282930May 12345678910111213141516Mother's DayLift & Loop Celebration17181920212223Stillwater Half Marathon24252627282930Memorial Day31Jun 123456SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 212/10/2019 12:50 PMBeth WolfSu Mo Tu We Th Fr Sa1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30June 2020Su Mo Tu We Th Fr Sa123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31July 2020June 2020May 31Jun 12345678910111213Car Show1415161718192021222324252627Fathers DayCar Show282930Jul 1234SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 312/10/2019 12:50 PMBeth WolfSu Mo Tu We Th Fr Sa123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31July 2020Su Mo Tu We Th Fr Sa12345678910111213141516 17 18 19 20 21 2223 24 25 26 27 28 2930 31August 2020July 2020Jun 282930Jul 1234July 4th Fireworks567891011July 4th FireworksSummer TuesdaysCar Show12131415161718Summer TuesdaysLumberjack Days19202122232425Lumberjack DaysSummer TuesdaysCar ShowLowell - HoldSt. Croix Crossing262728293031Aug 1Lowell - HoldSummer TuesdaysOpera on the RiverSUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 412/10/2019 12:50 PMBeth WolfSu Mo Tu We Th Fr Sa12345678910111213141516 17 18 19 20 21 2223 24 25 26 27 28 2930 31August 2020Su Mo Tu We Th Fr Sa12345678910111213 14 15 16 17 18 1920 21 22 23 24 25 2627 28 29 30September 2020August 2020Jul 262728293031Aug 1Opera on the River2345678Opera on the RiverNight to UniteSummer TuesdaysCar ShowRelay for Life9101112131415Summer TuesdaysRagnar RelayLowell - Hold16171819202122Lowell - HoldSummer TuesdaysCar ShowLowell - Hold23242526272829Lowell - HoldSummer Tuesdays3031Sep 12345SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 512/10/2019 12:50 PMBeth WolfSu Mo Tu We Th Fr Sa12345678910111213 14 15 16 17 18 1920 21 22 23 24 25 2627 28 29 30September 2020Su Mo Tu We Th Fr Sa1234567891011 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 31October 2020September 2020Aug 3031Sep 123456789101112Labor DaySt Mary's Festival13141516171819St Mary's Festival2021222324252627282930Oct 123SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 612/10/2019 12:50 PMBeth WolfSu Mo Tu We Th Fr Sa1234567891011 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 31October 2020Su Mo Tu We Th Fr Sa12345678 9 10 11 12 13 1415 16 17 18 19 20 2122 23 24 25 26 27 2829 30November 2020October 2020Sep 27282930Oct 123Fall Art Fair45678910Fall Art FairHarvest Fest11121314151617Harvest Fest1819202122232425262728293031SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: December 12, 2019 RE: Lot 4 Except for the two construction trailers in Lot 4, the lot is no longer required for the construction crews that are refurbishing the Lift Bridge. Therefore, city staff plans to open the lot for public use this winter. Lot 4 is no longer accessible from Chestnut Street because a new curbline was constructed at Chestnut Street. So, the plan is to reconfigure the lot this spring as seen to the left. At that point access will be from Myrtle Street. That construction work is planned to occur in May or June. Until then the existing north-bound parking space lines will be removed and signage would be installed for parallel parking on the west side of the lot and 90 degree parking on the east side. Reconfiguration plan bt