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HomeMy WebLinkAbout1997-08-28 DTPC PacketWater THE BIRTHPLACE OF MINNESOTA DOWNTOWN PARKING COMMISSION AGENDA MEETING DATE THURSDAY, AUGUST 28, 1997 CITY HALL RIVERVIEW CONFERENCE ROOM (2ND FLOOR) 8:30 A.M. Agenda Items. 1. Update on parking signage/Steve. 2. Update on UBC parking lot/Steve. 3. 1998 Downtown Parking Improvement Program 4. Review of Pay Parking Program to date. 5. Downtown Plan Update Concept Discussion 6. Grocery Store/Maple Island Area Parking 7. Membership 8. Other Items CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121 MEMORANDUM TO: Mayor and City Council FR: Steve Russell, Community Development Director DA: August 13, 1997 RE: DOWNTOWN PARKING LOT IMPROVEMENTS FOR 1998 In May, the City Council adopted the Downtown Parking Improvement Program and first year downtown improvements. For 1997, better parking signage has been implemented along with increased weekend enforcement. "Pay and display" parking is in effect for the South Main and River Lots. It is estimated that the pay program will produce parking net revenues of $50 - S70,000 this year. For next year, 1998, using parking revenues and other funds the following parking improvements are recommended. In addition to these capital improvements, a scooter and electronic ticket meter is being requested by the police department for the parking enforcement officer and street and parking lot stripping by the public works departments. These combined projects compose the 1998 downtown parking improvements project. Listed below are the parking lot improvements. 1. South Main Lot Resurfacing. The South Main lot is one of two pay lots. The lot was patched this year but is in need of resurfacing and restripping. Estimated cost: $20,000 - 2. River Lot Resurfacing. The River lot is in need of widening and resurfacing. The city purchased the lot this year and the lot is the second pay location. Better car stops and railroad separation are needed to keep cars off the railroad right of way. This lot may be resurfaced using FEMA disaster assistance money. Estimated cost: $30,000. 3. UBC Lot. By the first of the year it will be clear if the condominium proposed and parking structure proposed for this location will proceed. If it does not proceed, the UBC lot can be improved and made the third pay parking lot. Estimated cost: $100,000. Number of spaces: 100, new 50. 4. Mulberry and Water Street Lot Improvements. This gravel lot provides for overflow parking but with the future redevelopment of the Maple Island plant into a grocery store the lot will be critical to the new use. Paving of the 80-100 car lot will provide needed parking for the new use and parking for uses displaced by the reclamation of Mulberry Point for a park use. Estimated cost: $150,000. Number of spaces: 80-100, new 30-50. - 5. Mulberry and Second Street Lot. With the recent purchase by the eye doctors of the parcel of land south of the city land at the corner of Second and Mulberry, it is now possible to better improve the temporary lot for parking. The site is complicated so a design and costs for the new lot should be prepared to get a better idea of what is entailed in this improvement. Rough estimated cost: $80,000. Number of spaces: 35, new 15. The above project provides an additional 95-115 parking spaces to the downtown supply of parking. One of the lots could be added to the pay for parking program increasing the revenues from parking. It may be necessary to look at revenue bonds to pay for parking improvements. TIF revenues will result from the Maple Island redevelopment project. Recommendation: Consideration of 1998 downtown parking improvements and direct staff to report back with a more accurate estimate of costs and methods for financing 1998 parking improvements. Attachment: Parking map. Public Parking in Downtown Stiliwater 1: SOUTH MAIN STREET 102 spaces; includes 2 handicap spaces; pay parking 2: RIVER LOT BETWEEN NELSON AND CHESTNUT STREETS 97 spaces; includes 1 handicap space; pay parking 3: NORTH OF , AIGHTHOUSE TAURANT 47 spaces; includes 1 handicap space 4: RIVER LOT BETWEEN CHESTNUT AND MYRTLE STREETS 45 spaces (number may increase) 5: RIVER LOT BETWEEN MYRTLE AND MULBERRY STREETS 30 spaces (number may increase) 6: MAPLE ISLAND 77 spaces, includes 2 handicap spaces 7:WATER STREET 84 spaces; bus & RV parking available :ESCH BUILDING I v1 spaces; public parking permitted 9: NORTH MAIN STREET 101 spaces, includes 3 handicap spaces; bus & RV parking available 10: MULBERRYAND SECOND STREETS 16 spaces I I: NORTH OF LOWELL INN 30 spaces, includes 1 handicap space 12: OLIVE AND SECOND STREETS 48 spaces, includes 2 handicap spaces 13. OLD UBC LOT 100 spaces; pay parking IL Sr. Alt, hrl', Turn h Sr. nay', 14 Srilluarer (Ay (lumber of ( ',nnnnrer, hand Gunge) - Sulluvaer Area Chamber • ef(:„nrmeree 1Hri,k:\IIry lUdg.) Commander Dork Cale Andiamo Showboats FOURTH THIRD 12 SECOND MAIN STREET (HWYs 36 d 95) WATER Trolley Freighthouse SAM 111.00A Lumber Baron's Hotel t'or I iallp Sdi,41,ne 14pn. Lowell Inn 111 L 6 I •��„II Ruk tlarch. To WI Mulberry Point Antiques Desch Bldg. Staples Mill Pioneer Park D \T'ashin tow Couory krone \brvnnn Minnesota Zephyr 14: RIVERVIEW LOT 161 spaces, includes 6 handicap spaces Permit parking Mon - Fri 8:00 a.m. - 6:00 p.m. Public parking after 6:00 p.m. and all day Sat - Sun. Public parking Mon - Fri after 6:00 p.m., and all day Sat - Sun. Unlimited public parking. 2-hour parking. 4-hour parking. Pay parking. illw*! THE BIRTHPLACE OF MINNESOTA July 29, 1997 Christa L. Lane -Larsen, MSPH Administrator 232 North Main Street Stillwater MN 55082 Dear Christa: /7/1-)4 FILE C rh-- > ryr- This letter is written to provide assurance that the subject property north of 225 North Second Street can be used for a parking lot. In the past, the city has leased the land from the current owner for parking. The city's plan is to improve that land north of the subject property for a public parking lot and possible future parking structure. Let me know if I can be of further assistance in your plan. Sincerely, Steve Russell Community Development Director City of Stillwater CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121 ASSOCIATED EYE CARE OPHTHALMOLOGY AND OPHTHALMIC SURGERY Douglas J. Carlson, M.D. General Ophthalmology Evan A. Ballard, M.D. Pediatric Ophthalmology & Strabismus Stephen S. Lane, M.D. Corneal/External Disease, Anterior Segment Surgery & Refractive Surgery Carl B.Tubbs, M.D. Glaucoma Alan A. Downie, M.D. Vitreous/Retina Diseases Vitreoretinal Surgery & Laser Surgery Gary S. Schwartz, M.D. General Ophthalmology Charles A. Roach, M.D. General Ophthalmology David H. Park, M.D. General Ophthalmology Christa Lane -Larsen, MSPH Administrator 232 North Main Street Stillwater, MN 55082 (612) 439-8500 828 South Lake Street Forest Lake, MN 55025 (612) 464-8000 Doctors Professional Bldg. 280 North Smith Avenue Suite 840 St. Paul, MN 55102 (612) 222-5666 River Falls Area Hospital 1629 East Division Street River Falls, WI 54022 (800) 846-1877 St. Croix Medical Specialists 2091 Highway 8 St. Croix Falls, WI 54024 (800) 846-1877 Phillips Eye Institute 2215 Park Avenue South Minneapolis, MN 55404 (612) 336-5304 July 24, 1997 Mr. Steve Russell City Planner City of Stillwater 216 N. 4th Street Stillwater, MN 55082 Dear Steve; Associated Eye Care has agreed to purchase property on 2" d Street for the development of a parking lot for its employees. At this point, we do not have specific plans as to whether it would be a gravel lot or paved with striping. We understand that we need to discuss our plan with the Planning Commission and you will try to get us on the agenda for the Planning Commission on August 5, 1997. It is very important that this happens because we have a tight deadline for closing and our purchase agreement is upheld only if we get assurances from the city for what we need to do with the property. Thank you for your attention to this matter. If you have any questions, please call my Assistant, Karen McLaren at 351-2532 or our realtor, Julie Edstrom, at 430-7532. I will be out of the office until August 4, 1997. Sincerely, rista L. Lane -Larsen, MSPH Administrator Toll Free 1 (800) 846-1877 FAX 1 (612) 439-5106 MEMORANDUM TO: Mayor and City Council FR: Steve Russell, Community Development Director DA: August 15, 1997 RE: DOWNTOWN PLAN UPDATE PROCESS INCLUDING PLANNING FOR AIPLE PROPERTY Since its preparation and adoption in 1989-1990, the downtown plan has been used as a guide to provide direction for the betterment of the area. All of the major implementation components of the plan have been accomplished or are in the process of being achieved. The evolution of the downtown over the past 5 years, including the actions by the city, has created a new environment for planning issues and opportunities that were not major in the earlier plan that need to be looked at anew. The availability of the Aiple property next year adds to the need for a plan update. Listed below are some issues that could be addressed in a plan update. Others could be added: 1. Use of the Aiple property. 2. Review of parking strategy including trolley connecting north and south parking area. 3. Decorative street lighting and added streetscaping. 4. Mix of downtown businesses. 5. Coordinated visitor center and visitor promotions. 6. Review and update historic district design guidelines. 7. Policies for street vendors. 8. Policy for use of Lowell Park. 9. Others Besides the issues listed above, sources of funds to address the issues through improvements or programs should be a part of the planning effort. Methods of funding that could be explored include: hotel tax, parking fees, TIF, lease revenues, sales tax, improvement district, parking district, state grants and other sources. The consideration and support for methods of funding will be critical to plan implementation. As proposed, a special component for the update will be planning for the Aiple property. The Aiple property provides a major opportunity to expand public access to the river front and to extend complementary city activity to the south. A critical element to the success of the plan update will be the downtown, community and agency involvement in the planning process. Listed below is a partial list of downtown plan update committee membership: -1- 5- 0 City Committees and Commission: - Planning Commission - Historic Preservation Commission - Port Authority - Parking Commission - Parks Board Downtown organizations and businesses - Chambers of Commerce Representatives from downtown businesses, excursion boats, trail, trolley Hotel owners General downtown businesses interested Other agencies -DNR - Boundary Area Commission - Corp of Engineers - National Park Involvement of the city engineer, parks director and finance director would be critical to the outcome and implementation of the plan update. This downtown plan update would be managed by the planning department staff with consultant assistance as necessary. Consultant assistance would be used for Aiple property improvements and in evaluating funding resources for downtown improvements. Recommendation: Review and consideration of general description of downtown plan update process and direction to proceed with more detailed work program and planning process discussion. MEMORANDUM TO: Nile Kriesel, City Coordinator Dave Magnson, City Attorney Diane Deblon, Finance Director FR: Steve Russell, Community Development Director �L Prfivvrz-7 ien/)-) DA: July 18, 1997 RE: FIRST MONTH PROCEEDS FROM PAY PARKING Attached is the first month report. Pay parking started June 7th and had periods when the River Lot was not available for pay parking. The capital costs of the program are being paid by the parking revenues. If you have any questions, contact me. Attachment: June 1997 pay parking statement. \Tdi ty4,64,7 Imperiz rking Limited 60 South Sixth 't Dain Bosworth #715 Minneapolis, Minnesota 55402 Main Office: (612) 341-8000 Facsimile (612) 341-4442 July 15, 1997 Mr. Steve Russell City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Re: June 1997 Profit and Loss Statement Dear Steve: Enclosed is the financial statement for the combined parking lots for the month of June, 1997. Please note that credit card revenue in the amount of approximately $4,000 has not been "booked" as of yet due to an electronic problem we are experiencing with the bank. This will be cleared up within a few days. The revenue will be reflected on the July statement. If you have any questions please feel free to contact me at 317-4261. Sincerely, Paul Schnettler Regional Manager enc. Imperia king Limited 60 South Sixth ` t Dain Bosworth I....„a #715 Minneapolis, Minnesota 55402 Main Office: (612) 341-8000 Facsimile (612) 341-4442 CITY OF STILLWATER FINANCIAL REPORT FOR THE MONTH ENDED JUNE 30,1997 IMPERIAL PARKING, INC. 20-081 / 82 STILLWATER SURFACE LOTS 81 AND 82 OPERATING STATEMENT FOR THE MONTH ENDED JUNE 30, 1997 Revenue: Daily / Transient Total Revenue 12,364.57 Operating Expenses: Accounting 300.00 Advertising - Auto Expense 300.00 Insurance 620.00 Labor 350 hrs @ $10.00 3,500.00 Maintenance Supplies - Management Fee - Base 500.00 Miscellaneous - Office Supplies - Parking Supplies & Tickets - Payroll Expense 27% of Labor 945.00 Repairs & Maintenance General - Telephone - Cellular 100.00 Uniform/Cleaning 120.00 Utilities Total Expenses 12,364.57 (6,385.00) Net Income 5,979.57 Less: Incentive Mangement Fee 597.96 Net Proceeds 5,381.61 Landlord Portion Retained for Capital 5,381.61 STILLWATER SURFACE LOTS 81 AND 82 OPERATING STATEMENT FOR THE MONTH ENDED JUNE 30, 1997 June July August September October November December January February March April May Total REVENUE Daily / Transient 12,365 12,365 Total Revenue 12,365 12,365 EXPENSFS Accounting 300 300 Advertising Auto Expense 300 300 Insurance 620 620( Labor 3,500 - - - - - - - - - - 3,500 Maintenance Supplies Management Fee - Base 500 500 Miscellaneous Office Supplies Parking Supplies & Tickets Payroll Expense 945 - - - - - - - - - - - 945 Repairs & Maintenance General Telephone - Cellular 100 100 Uniform/ Cleaning 120 120 Utilities Total Expenses 6,385 6,385 Net Income 5,980 5,980 Incentive Management Fee 598 - - - - - - NA Net Proceeds 5,382 - - - - - - - - - - - 5,382( STILLWATER CAPITAL EXPENDITURES 1) SOUTH MAIN STREET LOT • Model 400 Fee Collection Machine $5,500 • Repair Kit 475 • Installation 650 • Electrical 810 • Signage and Installation 2,075 • Lot Repairs (To be completed) 1,500 SUB TOTAL $11,010 2) RIVER LOT • Model 400 Fee Collection Machine $5,500 • Repair Kit 475 • Installation 650 • Electrical 715 • Signage and Installation 2,005 • Lot Repairs (To be completed) 1,000 SUBTOTAL $10,345 3) Downtown Signage Package (To date) $ 1,646 Total Capital Costs as of June 30, 1997 $23,001 Less June, 1997 Net Proceeds ($5,382) Capital Costs Balance $17,619 IMPERIAL PARKING TEL:612-341-4442 Jul 23'97 15:02 No.015 P.01 Memo 9b: Steve Russell, City of S $ ter From: PAUL SCHNETTLER Data: July 9, 1997 R•: Apology Letters IMPERIAL PARKING c�.X �130 - 8811� /)rptx-v-(Ai Pka-- Here are copies of the letters I will send out tomorrow in response to the 2 written complaints that were forwarded to me. If you have any comments please let me know before 4 PM tomorrow. Thanks. • Page 1 IMPERIAL PARKING TEL:612-341-4442 Imp( Parking Limited Jul 23'97 60 South Sixth ? Dain Bosworth , #715 Minneapolis, Mirnesota 55402 15:03 No.015 P.03 Main Office; (512) 341.8000 Facsimile (612) 341.4442 July 7, 1997 Steve and Julie Johnson 2933 501h Street Northeast Buffalo, MN 55313 Re- Parking Violation #V13479 Dear Mr. and Mrs, Johnson. I am in receipt of your letter and after reading it have enclosed a refund check in the amount of $10. When the City of Stillwater contracted with us to provide parking service and implement pay parking to help fund city-wide improvements we anticipated we would encounter a few difficulties along the way. One of these difficulties is educating the public and getting them acclimated to pay parking. I understand your confusion in regards to pay parking at this site since it has been free for a number of years. I assure you we are looking at additional signage and other options to better inform the public that parking at this location now costs $3, I truly apologize for any inconvenience we may have caused you and hope you will continue to visit Stillwater and the many attractions they have to offer. If there is anything else 1 can do for you please do not hesitate to contact me at 317-4261. Sincerely, Paul Schnettler Regional Manager cc: City of Stillwater Parking Committee enc. IMPERIAL PARKING TEL:612-341-4442 Jul 23'97 15:C3 No.015 F.02 July 7. 1997 Ms. Barbara Gade 3501 Xenium Lane North Apartment 319 Plymouth, MN 55441 Re: Parking Violation Dear Ms. Gade: I am in receipt of your letter and after reading it have enclosed a refund check in the amount of $10. When the City of Stillwater contracted with us to provide parking service and implement pay parking to help fund city-wide improvements (repaving parking lots, purchasing and installing new signage and lighting, etc.) we anticipated we would encounter a few difficulties along the way. One of these difficulties is educating the public in a non -threatening way and getting them acclimated to pay parking. I Certainly understand your confusion in regards to pay parking at this site since it has been free for a number of years. I assure you we are looking at additional signage and other options to better inform the public that parking at this location now costs $3. i truly apologize for any inconvenience we may have caused you and hope you will continue to visit Stillwater and the many attractions they have to offer. If there is anything else I can do for you please do not hesitate to contact me at 317-4261. Sincerely, Paul Schnettler Regional Manager cc: City of Stillwater Parking Committee r,1 A.0 Pot-4-At--;A-2 AI t-Lt avvvitt_ 41 11 jcSI p riuu, p (-AAA- nAt)a, 0,J cu-N-4rt2 KA___AJe (MULdLRRY STREET ) n IMPERRIRL PARKING TEL:612-341-4442 Impel wiring Limited August 25, 1997 Mr. Steve Russell City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Re : July, 1997 Profit and Loss Statement Dear Steve: 60 South Sixth St Dain Bobworth 7 j 5 Minneapolis, Minnesota 55402 Aug 26'': 13:46 No .015 P .01 Main office: (312) 341-8000 Facsimile (812) 341-4442 Enclosed is the financial statement for the two City of Stillwater parking Tots for the month of July, 1997. Revenue is under budget for the year due to the technical difficulties we have encountered and the loss of the River Lot for the Lumber Jack Days. Labor was under budget due to the fact that we shaved about 40 hours off the schedule for the month. Just today we received two spare bill collectors which will reduce our "down time" to a more manageable level. We had a conference call with the Model 400 manufacturer and have obtained their guarantee that we have their 100% support for all future problems that may arise. You will note that the Freighthouse Restaurant shared our labor cost for the month. We allocate 18°/6 of the total labor costs to the restaurant based on the total number of stalls between the three lots. We have not allocated or charged Lumber Baron any labor for the patrol services we provide. The Lumber Baron Hotel has traded us office space for the one hour or so of patrolling we do on their lot. We can discuss this arrangement in greater detail at the committee meeting tomorrow. Steve, please look over the statement and let me know if you have any questions. Sincerely, Paul Schr>iCettier Regional Manager IPER1RL PARKING T=L :612-. "41 -4442 Rug 26' 97 13 :47 No .015 P .0i2 STILLWATER SURFACE LOTS 81 AND 82 OPERATING STATEMENT FOR THE MONTH ENDED JULY 31,1997 Revenue: Daily / Transient Visa Revenue Total Revenue 14,361.93 7,292.00 Operating rxpenses: Labor 387 hours 3,870.00 Payroll Expense 27% of Labor 1,044,90 Less: Freighthouse Labor (884.68) Repairs & Maintenance General 390.00 Insurance 620.00 'Telephone 192.00 L;niforut 120.00 Supplies 74,54 Miscellaneous Accounting 300.00 Management Fee - Bas+! 500.00 Total Expenses 21,653.93 (6,226.76) Net Income 15,427.17 LASS; Incentive Mangement Fee Net Proceeds 1,542.72 13,884.45 Landlord Portion Retained for Capital 13,884,45 511LLWATER SURFACE I,DIS 81 AND 82 OPERATING STATEMENT FOR TI-IE MONTH ENDED JULY 31. 1997 Jame July r August Se ember C7r tuber + November December i January 1 February Man-h APri1 REVENUE _ Dail,' f Transient 12 14.362 T - - ~�— 26 727 Visa Revenue J ? 292 - ` 1 - -- - 7,292 Total Revenue 17-345 21651 -- 34Q19 EXPENSES Labor 3 500 3.i1?0 - - - - - - - - - 7370 Payroll E'4Den e 975 11ri5 - - - 1,990 .. less: Freighthouse Labor I- - 1.805.1 - - - - - - () Repairs i1c Mairtteaan[e General 390 - 3�90 ~ Insurance 620 620 - - _ - ` - - - - - 1,240 Telephone 100 192 r - - - - - - - - - 292 Uniform 120 120 - l - - _ - 240 _ Supplies- 73 - - 75 —� Miscellaneous - - - - - - - - - 300 Accounting 300 30p' - - 600 Management Fee -Bare 5L10 300 _ - - 1,000 Total Expenses 6.383 6,227 ` _ - - - - 12,612 J Net Income 5,980 15,427 - - - - - 21,1D7 Inuerttive ManagementFee 598 L513 - - 2,141 Net Proceeds 5,382 13,984 19,266 9NI)1 d idld3d'v1I Zbbtr-Ztr2-Zti9:131 IMPERIAL PRRKING 77L:612-341-4442 Aug 26'97 13:48 No.015 F.04 STILLWATER CAPITAL EXPENDITURES 1) SOUTH MAIN STREET LOT • Model 400 Fee Collection Machine $ 5,500 * Repair Kit 475 ` installation 850 " Electrical 810 * Slgnage and Installation 2,075 " Lot Repairs (To be completed) $ 11010 SUBTOTAL 2) RIVER LOT ' Model 400 Fee Collection Machine $ 5,500 ' Repair Kit 475 * Installation 650 " Electrical 715 ` Signage and Installation 2,005 * Lot Repairs (To be completed) 1,000. $ 10,345 SUBTOTAL 3) Downtown Signage Package (To date) $ 1,848 Total Capital Costa as of June 30, 1997 $ 23,001 Less: June 1997 Net Proceeds Less: July 1997 Net Proceeds Capital Costs Balance $ (5,382) $ (13 884)_ $ 3,735 ACTIVITY REPORT TIME : 08/26/1997 14:00 NAME : CITY OF STILLWWATER FAX : 4308810 TEL : 4308800 DATE TIME FAX NO./NAME DURATION PAGE(S) RESULT COMMENT 08/25 08:55 94391061 28 01 OK TX 08/25 08:58 922 4498 42 02 OK RX ECM 08/25 09:23 G S 0 C 01:10 03 OK RX 08/25 12:01 G S 0 C 02:24 07 OK RX 08/25 15:07 G 5 0 C 01:34 03 OK RX 08/25 17:07 G S 0 C 01:40 03 OK RX 08/25 19:01 G S 0 C 01:12 03 OK RX 08/25 23:34 G S 0 C 31 01 OK RX 08/25 23:35 G S 0 C 32 01 OK RX 08/25 23:38 G S 0 C 52 02 OK RX 08/25 23:39 G S 0 C 32 01 OK RX 08/26 01:37 G S 0 C 01:24 03 NG RX 08/26 08:52 917154333114- 01:05 02 OK TX ECM 08/26 09:05 612-722-2958 29 01 OK RX ECM 08/26 09:07 95376932 33 01 OK TX 08/26 09:48 G S 0 C 05:42 17 OK RX 08/26 10:33 96462435 36 01 OK TX ECM 08/26 11:07 94391179 03:12 02 OK TX BUSY: BUSY/NO RESPONSE NG : POOR LINE CONDITION CV : COVERPAGE CA : CALL BACK MSG POL : POLLING RET : RETRIEVAL 1 TRANSMISSION VERIFICATION REPOF TIME : 08/26/1997 11:10 NAME : CITY OF STILLWATER FAX : 4308810 TEL : 4308800 DATE,TIME 08/26 11:07 FAX NO./NAME 94391179 DURATION 00: 03: 12 PAGE(S) 02 RESULT OK MODE STANDARD DONALD L. BEBERG CHIEF OF POLICE TIMOTHY-J. BELL CAPTAIN TIIE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT DFMN.( MPG SEIM, SECRETARY/DISPATCH V)rit- ISC(./)) - PAID PAFKING/IMPLRIAL PAWING LO1S DA ; 1,V.0t,27 ( MONIED 'T'OU ri) BE AWIM:: OF 1) PROBLEM WE nRE HA$:INC, IM DU:PATCH OH 0 WIWI-AWN PARKING SITUATION. WE HAVE RECEIVED MANY, mntlY CO!,IPLAINTS ITOM VISIIORS. DOWNTOWN BUSINESSES AND ALSO PEOPLE FRAM iHE LHnmvLP or LOMMENCE ON THE PAID PARKING/IMPERIAL prIkv1411., LOT *111)';ILLS IN STILLWATER. SONE OF -NIL COMPLAINTS AlE ro ONE MANNING THE LOTS DURING THE DAY. MO LiinHcE nvniLnptE FOR CUSTOMERS WANIING 10 pny mnflHimIs FOR PARKING TICKET, THEREFORE BOIHERING BUSINESSES FOR CHANGE ON A DnILY BASIS. - TICKET -MACHINES NOT WORKING. - FICEETS NOT IJANO RECEIVED FROM THE MACHIAL. PEOPLE NOT GETTING AN ANSWER PROM 1NE PHONE NUMBER LISILO FROM THE imrunni. PAWING COMPANY. - MALFUNCTIONING OF THE DOLLAR BILL 1131. HAPIUmLITONIMO OF THE CREDIT cnPD ACCT.:PION. IT-OPLE CAIT 1 POLITE DEPARTMENT (IND ORE VER',UPSET WITH 1111 D.0111 1,11'91:,11- AMP MY PARINFP OPE ALSO HAYING A Hnpo HELp NEEDLESS ILI 50i, 111.113 AL,L-03 1.0‘..W. ',lift(' 1.111PRol I ONOL FOR CIIY S 1 11..LUO if TIANI YOU 10 BE 5Th[[ Of- THE PROBLEMS WE nRE HAVING IN DEALING WITH IHE CO1IPLAIN113IN INIS SIIUATION (1141) nrryf HELP YOU CAH GIVE LI IN CORRECTING THESE PROBLEMS ARE APPRECIATED. I.. (1111 I 1.1171: 212 North 4th Street • Stillwater, Minnesota 55082 Business Phone: (612) 351-4900 • Fax: (612) 351-4940 Police Response/Assistance: 911 IMPERIAL PARKING TEL:612-341-4442 Jul 17'97 13:13 No.010 P.01 DATE: PLEASE DELIVER THE FOLLOWING DOCUMENTS TO: ATTENTION: l� FIRM NAME: FAX NUMBER: L'5(j 'Ij PHONE NUMBER: l Imperial Parking, lnc. 60 South Sixth Street Dain Bosworth Plaza #715 Minneapolis, MN 55402 Telephone: (612) 341-8000 Facsimile: (612) 341-4442 (q en -C.- THIS TRANSMITTAL IS FROM: NUMBER OF PAGES INCLUDING COVER PAGE: I" MESSAGE: PLEASE CONTACT OUR OFFICE AT 341-8000 IF ALL PAGES WERE NOT RECEIVED. FORMS/FAXFORM.XLS 1f IMPERIAL PARKING TEL:612-341-4442 J u 1 17 ' 9 7 13 : 13 No 010 P.02 AMENDMENT TO OPERATING AGREEMENT THIS AMENDMENT is made this day of , 1997, by and between City of Stillwater (hereinafter referred to as "Owner") and Imperial Parking, Inc„ a Minnesota corporation (hereinafter referred to as "Operator"). WHEREAS, Owner and Operator entered into that certain Operating Agreement (hereinafter referred to as the "Agreement") dated htav 30, 1997, and relating to premises commonly known as (1) South Main Street and (2) River Lot, Stillwater, Minnesota; and WHEREAS, Owner and Operator desire to amend the Agreement to add property to the Agreement and modify the terns thereof, all on the terms and conditions hereinafter set forth. NOW, THEREFORE, in consideration of the foregoing and of the mutual covenants and agreements hereinafter set forth, it is hereby agrccd by and between the parties hereto as follows: I . The first recital shall be modified to state as follows: WIOREAS, Owner owns surface parking lots commonly known as (1) South Main Street; (2) River Lot; and (3) CMG Lot (tile "UBC Lul"), Stillwater, Minnesota ("Facility"); 2. Article IC is hereby modified to state as follows: The premises subject to the provisions of this Agreement is the property commonly known as: (1) South Main Street; (2) River Lot, and (3) UBC Lot (the "UBC Lot"), all in Stillwater, Minnesota and legally described on Exhibit "D" attached hereto. 3. Article II is hereby modified to state as follows: This Agreement shall commence as of June 1, 1997 above and shall Thereafter eon,inue for a term of four (4) years, unless terminated in accordance with the conditions outlined in Article XVII and XVIII of this Agreement. 4. Article VII is modified to state as follows: Owner stall pay Operator from gross receipts of the operation of the Facility, a monthly bookkeeping/administrative fee of Four Hundred and Fifty Dollars ($450.00). 5. Article XVI is hereby modified to state es follows: IMFERIRL PRR'ING TEL:612-341-4442 Jul 17'97 13:14 No.010 P.03 ..F Operator agrees to install parking equipment; signage; make general repairs to the Facility; and improve the UPC Lot (as outlined in Schedule C) ("Capital Cost"), in order to develop several commercial pay parking operations in accordance with the terms of this Agreement. Upon completion of such improvements, Operator shall provide Owner with a detailed cost statement outlining the total Capital Costs incurred by Operator for such improvements. Further, Operator shall pay such Capital Costs and shall be reimbursed for such costs through the net revenues of the Facility until such time as Operator has received Rill reimbursement for such costs, plus interest at 9 1/2% on the unreimbursed balance. 6. The following Article shall be added to the Agreement: AILTICLEJOLIV • ADDITIONAL P$OVI5IOJ1S. The Owner agrees to execute a Memorandum of Agreement setting forth the rights and reimbursement obligations set forth in this Agreement, simultaneously with the execution of this Agreement, and Owner agrees to record such Memorandum in the appropriate offices immediately after execution thereof. 7. The following provision shall be added to the Agreement. {insert] 8. The following provision shall be added to the Agreement. I$RMIVATION.AMOUNT. Notwithstanding any provision in the Agreement to the contrary, in the event that the Agreement is terminated or cancelled whether pursuant to Article XVII, Article XVIII, or for any other reason, by either party, in addition to any other rights or obligations hereunder, Owner shall be obligated to pay to Operator any outstanding balance due to Operator for the non -reimbursed portion of Capital Costs (the "Termination Amount") as outlined in Article XVI. Schedule C shall be modified as set forth on Schedule C attached hereto. 10. Except as modified herein, all terms, conditions and covenants in the Agreement shall remain in full force and effect. 2 IMPERIAL PARKING-EL:612-341-4442 Jul 17'97 13:15 No.010 P.05 1 2: 43/No. 4'?h 1 0771 1 "r' r 5 SCHEDULE C STILLWATER PARKING LOTS SCHEDULE OF ESTIMATED CAPITAL COSTS I) SOUTH MAIN STREET LOT Pay & Display Fee Collection System -Model 400 5,500 Model 400 Repair Kit 475 Installation 650 Electrical 1,700 Signage & Installation 1,650 Parking Repairs 1.210 SUBTOTAL 11,225 2) RIVER LOT Day & Display Fee Collection System Model 400 5,500 Model 400 Repair Kit 475 Installation 650 Electrical 1,700 Signage & Installation 1,650 Parking Repairs 750 SUBTOTAL 10,725 3) DOWNTOWN SIONAGE 4_Q{10 4) UBC LOT [insert) IC 40,CCA) SUBTOTAL WOW TOTAL ESTIMATE 169t941/56050 QPs401634 v l 4 IMPERIAL PARKING TEL:612-341-4442, Jul 17'97 13:15 No.010 2.04 IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed as of the date and year first -above written. t691194 t/$60S0 OP•4Ota34 vt OPERATOR; Imperial Parking, Inc. By Its OWNER: City of Stillwater By Its 3 JUL-17-1997 10:44 BELAIR 6127860759 F.01/01 BELAIP ' ;XCAVATING SHORT FO 1 BID TO: Doug Hoskin YOUR PH: Imperial Parking PAGE: One of One 317-4262 DATE: July 2, 1997 YOUR FAX: 341-4442 PROJECT: Stillwater Parking Lot yl Stillwater, Minnesota ARCH/ENG: Clark Engineering PLAN DATE(S): 6/26/97 PLAN PAGE(S): CI through C4 INCLUSIONS: 1. Site grading. 2. Fine grade. 3. Site utilities. 4. Bituminous removal and patching (street only). 5. Traffic control. 6. 4" Class V base. 7. 2" bituminous wear course, curbs. 8. 'Furnish and install cedar split rail fence. 9 4 handicap signs. 10. Service to ticket machine. ADDENDA: None GL#4501 STLWTER.797 Post -it' Fax Note 7671 CB1e "1- i -) -7 i c 9es t To �' 4,,,_ F. v.sF I' From f, niv, ( . Co./Dept c 4 I Co, Phone ft Phone* —1 8 (o - I,'on FaxN Lr' O- a'vf0 Fax 2A-0 -7,,,... .„7 EXCLUSIONS: Rock excavation, if any; hidden and buried debris, if any; soil borings, test, and inspections by a soils engineer; handling and removal of debris; correction of any soils encountered deemed unsuitable for proposed construction; handling and testing of any materials encountered deemed dangerous, hazardous, or contaminated; any necessary sheeting, shoring, and bracing of earthen slopes; e.g., foundation walls, utilities, and building sections that must remain; dewatering, if any; winter conditions complete; erosion control; any necessary permits; performance, material, and maintenance bonds; fence removal (by City of Stillwater); any cost associated with monitoring wells; any cost associated with installing lighting; auto ticket machine equipment; removal of excess sand or Class V piled at south end of site. TOTAL BASE PRICE $106,911.77 (One hundred six thousand nine hundred eleven dollars and 77/100's) QUALIFICATIONS: 1. Topsoil from on site material only. 2. All backfill with on -site material only. 3. Site is assumed to be an earth work balance; neither import nor export is included. 4. Prices herein are protected from increase upon execution and delivery of a contract agreement on or before August 2, 1997. ALTERNATES: l . Export excess sand or Class V from, south end of site; add to base $1.10/Ton NOTES: 1. Deduct $5.12/Ton for difference between amount Class V imported and 900 ton. PRICE BREAKDOWN: 1. Excavation/Removals; S35,339.24 2. Paving' S25,344.56 3. Landscaping; $9,703.13 4. Utilities; $23,525.88 5. Fencing; $1,863.00 6. Concrete; $5,996.29 7. Electrical (servic for ticket machine). S4,283.06 8. 4 handicap signs; S856.61 Firm Bid ✓ Preliminary Only o Belair Excavating By: Printed Name: ce A. Ell! tt Its: Project Manager Dated: July 2, 1997 Budget Price o Call for Clarification o Notice to Proceed by Imperial Parking By: Printed Name: Its: Dated: Central Office: 2200 Old Highway 8, New Brighton, Minnesota 55112 • (612)786-1300 • Fax (612)786-0769 West Office: 4950 Niagara Street, Commerce City, Colorado 80022 • (303)286-885: • Fax (303)297-8867 TOTAL F.01 ticl2,))71,-ss rrePi�11 JUL-17-1997 13:4E BELRIK 3ELAIR b114' 'ebb k21U U:%U1 Central Office: 2200 Old Highway 8 New Brighton, MN 55112 (612) 786-1300 Fax (612) 786-0'769 EXCAVATING RE: Stillwater Parking Lot # 1 Itemized costs for portions of work Bituminous removal 23 Concrete removal 4 Dirty concrete removal 4 Class V (imported material price) 900 Split Rail Fence Concrete Concrete Curb Bollards 200 West Office: 4950 Niagara Street Commerce City, CO 80022 (303) 286-8851 Fax (303) 286-8867 Post -it' Fax Note 7671 Cate 7. 11-41 -Pa B3 I To Kt_ A Y"T1, nl C_kL�-.5 From Lt• NC E_. EC.L1otT COdPept. C•1't- 3 04 S it w+}etco. %E LM E. Phone" 430 -8g3t P1+ore* -)g(p.... i3ciD Fax I4t0 Fax Fax* .-'1 Sb'01fot Total loads @ $75.50/load $1736.50 loads @ $98.50/load loads @ $225.30/load tons @ $5.12/ton feet @ $9.32/1f 250 feet @ 17.69/1f 5 each @ $314.76/ea EOUAL OPPORTUNITY AND AFFIRMATIVE ACTION EMPLOYER $394.00 $901.02 $4608.00 $1864.00 $4422.50 $1573.80 TOTAL F.©1