HomeMy WebLinkAbout1994-11-23 DTPC Packetwater
THE BIRTHPLACE OF MINNESOTA
MEETING NOTICE
The Downtown Parking Commission will meet Wednesday, November 23, 1994,
at 3:30 p.m. in the City Council Chambers of City Hall, 216 North Fourth Street.
AGENDA:
1. Approval of minutes, July 27, 1994.
2. Riverview Lot, Parking use review.
3. Summer 1994, Parking revenues and overall parking program, Stu Glaser.
4. Other Business.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
MEMORANDUM
TO: Mayor and City Council
FR: Ann Terwedo
DA: October 26, 1994
RE: PARKING LOT ON PINE AND THIRD STREETS
Background
As presented and discussed at a previous city council meeting, the new public parking lot on the
corner of Pine and Third Streets is completed. The downtown parking commission has
recommended that it be incorporated into the downtown parking program with the establishment
of parking time limits and the requirement that the users purchase parking permits.
Maintenance in Lieu of Fee
CUB has indicated the willingness to plow and maintain the lot. They have estimated that this
cost would be $2,500 for maintaining the lot in the summer and $2,800 for plowing the lot. The
city public work's department would remove the snow.
CUB would receive enough permits for their employees for the 165 public parking spaces
on a yearly basis. The total costs to CUB would be then
Long Term Issues
e $4,600 or
2.30 per permit.
Another issue concerning the parking lot is the city's long-term plan for the property. CUB has a
vested interest in keeping this a parking lot and would like to continue to work with the city on a
long-term lease or purchasing the property in the future. Tom Thueson has outline this request.
Staff Recommendation
• Pass attached resolution to include the lot at Pine and Third Streets into the downtown ��--
Stillwater parking program
O�U
• Name the lot "River View Lot"
• Direct Staff to prepare an agreement with CUB foods for the maintenance and plowing of D `L---'
the lot with establishment of a yearly fee of $4,600 for parking permits for use of the lot.
Direct staff to continue to work with CUB on a long-term lease and/or possible purchase
of the lot in the future.
i-v4-st„
TO: Mayor and City Co
FROM: Ann Pung-Terwedo
RE:
MEMORANDUM
Establishment of parking lot at Pine and Third into Downtown Stillwater Parking
Program
Background
Now that the public parking lot is completed at the corner of Pine and Third Streets, it is time
to incorporate the lot into the Downtown Stillwater Parking Program. The Downtown Parking
Commission met in July and made the following recommendations:
1. Name the lot: Riverview lot.
2. Establish parking time limits:
- Permit parking from 8 a.m. to 6 p.m. Monday through Friday.
- Free public parking evenings and weekends.
3. Require users of lot (primarily Cub employees) to purchase parking permits as with other lots
Downtown.
Since the parking lot will be put into the downtown parking program and require parking permits,
it will cost parking permit users $5 per month or $60 per year.
Maintenance in Lieu of Fee Concept
Cub has indicated a willingness to plow and maintain the lot since they need these services for
their own property across the street in lieu of payment of a portion of the permit fee. It is
estimated that the cost to plow the lot in the winter is $3,600. Staff has not yet determined
specifically what the costs will be to maintain the lot in the summer.
These in -kind services would benefit the City due to the existing work load on the public works
department. Also, the lot would be plowed in a timely manner in the winter.
With City Council approval of this concept, staff will continue to work with Cub to establish
maintenance cost credit for the lot which will then be subtracted from the annual parking fee.
Staff Recommendation
Pass resolution to include the lot at Pine and Third Street into the parking program and name the
lot "Riverview Lot". Direct staff to order parking signage and to continue to work with Cub to
establish a maintenance program and subsequent parking fee.
• RESOLUTION NO:
A RESOLUTION DESIGNATING THE PUBLIC PARKING LOT AT THE NORTHWEST
CORNER OF PINE AND THIRD STREETS A PERMIT PARKING LOT AND
DESIGNATING THE LOT TO BE NAMED RIVERVIEW LOT.
Whereas, the City Council of the City of Stillwater adopted Ordinance No.721 on March 20,
1990, entitled "Time Limit Parking Zones", Subd. 51.01 of the Stillwater City Code and 51.02
entitled "Parking Regulations"; and
Whereas, the downtown parking commission has met from time to time to study the parking
areas, time limits and the peiniit parking areas in downtown Stillwater; and
Whereas, the downtown parking commission has prepared the Stillwater Central Business
District Parking Zone Regulations, "Exhibit A"; and
Whereas, a parking lot has been constructed on the northwest corner of Pine and Third Streets
for the purposes of public parking.
Now, Therefore, be it resolved by the City Council of the City of Stillwater that the
Stillwater Central Business District Parking Zoning Regulations "Exhibit A" include No. 50
which shall hereafter read as follows:
50. Riverview Lot - Northwest corner of Pine and Third Streets -
a. Peimit park only from 8 a.m. to 6 p.m., Monday through Friday (whole lot).
b. Public parking evenings and weekends unrestricted.
Adopted this th day of , 1994.
Mayor
Attest:
city clerk
MEMORANDUM
TO: Parking Commission
FROM: Ann Terwedo
RE: Riverview Lot, Parking Use Review
Background: Since the July meeting, the City Council passed a resolution to include the lot at
Pine and Third Street, establish parking time limits and name the lot Riverview Lot, based on the
recommendation of the Parking Commission. Cub Foods and the City also came to an agreement
that Cub Foods would maintain the lot in lieu of a portion of the permit fees. A permit would
therefore be $2.30 per month instead of $5.00.
Discussion: Last week, Cub Foods made a request that the Riverview Lot be a "free" parking
lot similar to the North Main Parking Lot. They feel that they are paying their fair share due to
the TIF funds generated by the Cub corporate office project which is paying off the bonds that
financed removal of the school building and construction of the lot. They also feel that because
of the amount of vendors who do business with Cub, limiting them to Third Street and their own
parking lot restricts parking in the area. Cub is the only user of the lot Monday through Friday.
There is not a demand from other users.
Another view on this matter is that the lot was built to provide public parking for Cub Foods,
the Historic Courthouse and the Downtown. There was never prior discussion that this lot would
not be incorporated into the Downtown Parking Program and Cub would purchase parking
permits as they did when they were located on Water Street.
This item is being brought to the Parking Commission to get your input on Cub's request before
going to Council. Other ideas that may be appropriate for the special circumstance of the site
can be considered at meeting time.
Parking Commission Action: Recommendation regarding request to City Council.
RESOLUTION NO.
A RESOLUTION DESIGNATING THE PUBLIC PARKING LOT AT THE NORTHWEST
CORNER OF PINE AND THIRD STREETS A PERMIT PARKING LOT AND
DESIGNATING THE LOT TO BE NAMED RIVERVIEW LOT.
Whereas, the City Council of the City of Stillwater adopted Ordinance No.721 on March 20,
1990, entitled "Time Limit Parking Zones", Subd. 51.01 of the Stillwater City Code and 51.02
entitled "Parking Regulations"; and
Whereas, the downtown parking commission has met from time to time to study the parking
areas, time limits and the permit parking areas in downtown Stillwater; and
Whereas, the downtown parking commission has prepared the Stillwater Central Business
District Parking Zone Regulations, "Exhibit A"; and
Whereas, a parking lot has been constructed on the northwest corner of Pine and Third Streets
for the purposes of public parking.
Now, Therefore, be it resolved by the City Council of the City of Stillwater that the
Stillwater Central Business District Parking Zoning Regulations "Exhibit A" include No. 50
which shall hereafter read as follows:
50. Riverview Lot - Northwest corner of Pine and Third Streets -
a. Permit park only from 8 a.m. to 6 p.m., Monday through Friday (whole lot).
b. Public parking evenings and weekends unrestricted.
Adopted this _th day of , 1994.
Mayor
Attest:
city clerk
OCT 28 '94 12:09 FROM CUB CORP ADMIN
TO 94390456
PAGE.061ie06
Memorand
VIA FACSIMILE-439-0456
To: Steve Russell, City of Stillwater
Ann Pung-Terwedo, City of Stillwater
From: Tom Thuesor—
Date: October 28, 1994
Subject: RIVER VIEW PARKING LOT
As you know, we have been discussing a parking lot plowing and landscape
maintenance agreement for the River View Parking Lot. It appears that we will be able to
agree on the terms and conditions of this plan, but I want to also address one other issue,
which pertains to the long-range future of the River View lot.
In addition to rniintaining the lot, we would like to consider the issue of ownership on
a long-range basis. We would like to work out a mutually agreeable plan which enables the
City to sell the lot to Cub at 5, 10, or 15 years in the future.
This could be done by establishing a predetermined price, or by selecting two or more
appraisers at some point in the future, to establish a selling price. In no event would the
City be required to recognize a loss on this future sale.
There are at least two major advantages to considering a future sale:
1) Cub would be able to guarantee that the lot will always be used for parking,
and would provide this binding assurance to the City.
2) The property would go on the tax rolls, generating additional new tax revenues
for the City.
Since we are working on the parking issues at this time, I would like to suggest that
we work out a "future purchase" option which would be presented to the council for their
input and approval.
Please let me know how you would like to proceed.
Cd '4 i : iu rt<ul'I l.,Uti l..utCr hiLl'I11Y
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Proposal
Proposal Na.
Sheet Na.
Services
• -Iasi Griffin AV9nue - Mahm toadi, MN 55115
Phone: (612) 426.7656
Date �{)Zl l
Propoeal Submitted To: Work To Be Perforated At:
NarTi._C '1n1etc)
0.03 Coic0
Name
Street L Lt 5 �(.(. Sk '
Street
City k,
City
State_ k) Zip_ 'hone
State Zip Phone
We hereby propose to furnish all the materials and perform all the labor necessary for the completion of:
C)exv k c. - Vl v tded.
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All material is guar tr1teed to be as specified, and the above Work to be performed in accordance with the drawings
and specifications submitted for above work and completed in a substantial workmanlike manner for the sum of:
Dollars ($ S6. 1 ).
with payments to be made as follows: c/1n (PL-1q.47„. (5iX m }
Any alteration or deviation from above specifications invo
become an extra charge over and above the estimate. All
control. Owner to carry fire, tornado and other necessary
Liability insurance on above work to be taken out by
ing extra costs, will be executed only upon written orders, and will
agreements contingent upon strikes, accidents or delays beyond our
inuran‘sa. upon above w'rk. rkmen's Compensation and Public
11?0 L ; uutom'
Respectfully submitted Oa-
N.
i Ma
Per n\c,,k)0,2iyiutu ` t
dw .\1 t]1S
Note-- This proposal may be withdrawn by us it not accepted within days,
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the
work as specified. Payment will be made as outlined above.
Accepted Signature
Date Signature
OCT 28 '94 12:10 FROM CUB CORP ADMIN
TO 94390456
PAGE . 003/006
• ,,�,,,O��,,�. Proposal
Ahiilb"c4-s
Proposal No.
Sheet No.
Date \ C fzII1351
Services
Griffin Avenue • Mhtomedi, MN 55115
Phone: (612) 426-7656
Proposal Submitted To: Work To Be Performed At:
Name.1l; +L}_c:1
Name_
Streetert42&-(1. S
Street
City i Il Waite,
City
State_f t +N) Zip Phone
State Zip Phone
We hereby propose to furnish all the materials and perform all the labor necessary for the completion of:
C_92N\CQ pfaj(dQd. O out-ky . i� c I AM DA
4dLnth n t Y 1; Ca to , tj shgyell4 5 p
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kr So n3_Q xd. 'v\Qiti v" i Skn0U3 °ph° ! .
All material is guaranteed to be as specified, and the above work to be performed in accordance
and specifications submitted for above work and completed in a substantial workmanlike
5.6e. pa. s ek)co.1,.n(Qr -.gn+ 1nc s.
with payments to be made as follows: i\10
with the drawings
mariner for the sum of:
Dollars ($ )-
Any alteration or deviation from above specifications involving extra costs, will be executed only upon written orders, and will
become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond cur
control, Owner to carry fire, tornado and other _1 m neces$a syranc�Qie-uup`o�n above work. Workmen's Compensation and Public
Liability Insurance on above worst to be taken out by ��i j 'A &Lit ('(lj j ,{c6 J
Respectfully submitted
Per (i(1.JL
Pd t I Iaiwy
/k0004( SQ )tUS
Note-- This proposal may be withdrawn by us if not accepted within i1-4 days.
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the
worts as specified. Payment will be made as outlined above.
•
Accepted Signature
Date Signature
OCT 28 '94 12:12 FROM CUB )RF ADMIN
TO 94390-7 PAGE.006/006
SNOW PLOWING
SEASONAL SNOW MAINTENANCE SERVICES
All snow fall amounts are based on contracted property and will include the following activities.
• An "open -up" plowing of drives and parking areas during continuing snowfalls exceeding two
inches is to be completed prior to 7:00 a.m. and 5:00 p.m.
+ A thorough "cleanup" of drives and parking areas is to be completed within 12 hours after the
cessation of snowfalls of eight inches or less. For snow falls of eight to 12 inches, the
cleanup of drives and parking areas is to be completed within 18 hours, in heavy snow
conditions, reasonable extensions will be granted.
• A "clean up" will be completed when snowfalls are less than two inches but because of strong
winds drifting occurred.
+ A "touch up" of streets, drives and parking areas is to be completed routinely during periods
of no snowfall.
• Mailbox areas will be kept clear of snow buildup to allow regular mail delivery.
+ During seasons of excessive snowfalls when removal or pushback is nececry, services will
be provided for an on -call basis and is not part of the contract fees.
+ Any damages caused by snow removal equipment are the full responsibility of McNamara's
Outdoor Services. Normal wear from piled snow is not considered damage.
SNOW SHOVELING (OPTIONAL)
+ Shoveling of sidewalks is to be completed within 12 hours after the cessation of snowfalls
exceeding two inches or 18 hours after the cessation of snowfalls over eight inches, In cases
of heavy snow conditions, reasonable extensions will be granted.
+ Fire hydrants and mailbox areas will be cleared for easy access.
+ During blizzard conditions or any time winds exceed 15 mph and/or temperatures are below
-15 degrees, the time for shoveling services will be extended.
SANDTNG (OPTjQNAL)
• Sanding of the main entry areas, drives and parking areas are to be completed as required to
maintain the -areas in a safe winter condition.
• Sand barrels or stock pile of sand to be requested by the property supervisor and materials will
be billed as used.
OCT 28 '94 1 2 : 1 1 FROM ! ut; LUNt- HLri i ri
IV
SPRING CLEANUP
MCNAMARA'S OUTDOOR SERVICES
GROUND MAINTENANCE DETAIL
Spring cleanup will be completed by May 15 or as soon as weather and ground conditions
permit.
• Complete grounds cleanup of turf and shrub areas, as needed
• Hand rake and; or blow around buildings and obstacles as required
• Hand rake and/or blow to remove leaves and debris from shrub beds, tree wells, etc.
• Remove all foreign materials, paper, cans, etc. from wild areas
• All debris, leaves and grass to be removed from the complex
Mowing of turf area to be completed on a weekly schedule (considering weather conditions) to
maintain a well-groomed appearance. Mowing day to be adhered to and will include the
following activities.
• Cutting height of 2.5 to 4 inches to be adjusted according to ground moisture
• Care will be taken to deflect grass away from buildings, air conditioners, pools, etc.
• Areas subject to scalping will be mowed with small machines
• Removal and disposal of small branches from grounds
Collection and removal of grass is not included in this agreement.
TRIMMING
Trimming around building, fences, trees, shrubs and other obstructions will be completed on a
weekly basis to maintain a well-groomed appearance. All trimming will be completed the same
day as the mowing.
EDGING, BLOWING SWEEPING
• Walks, patios, drives and hard surface areas to be power blown or swept after mowing as
required to remove clippings
• Walks and curbs to be edged (slice method) twice per growing season (approximately June 30
and August 15)
OCT 28 '94 12:12 FROM CUE )RP ADMIN
TO 94390 3 PAGE.005/008
SILTB AND TREE TRIMMING
• Trimming of trees of a height less than 12 feet to be completed once annually to eliminate
dead wood, suckering and reduce hazard
• Trees over and/or near walk areas to be monitored and trimmed to provide adequate clearance
• Shrubs and bushes to be trimmed annually to maintain a well-groomed appearance
• Shrubs and bushes to be inspected for insects, fungus and general health; contractor will
advise as to appropriate conditions
Topping and major trimming and removal of trees not included in this agreement.
FERTILIZATION
Fertilizer will be of dry granular type applied dry with a cyclone style spreader and will include
100 percent of the turf area. (Fertilizer analysis may vary depending on turf needs.)
♦ One fertilizer application to be applied in spring; 28-3-10, with iron and minerals, 1 lb 11000
sq. ft.
+ One fertilizer application to be applied mid summer; 28-3-10, 1 lb./1000 sq. ft.
• One fertilizer application to be applied late fall; 28-3-10, 1 lb./1000 sq. ft.
• Fertilizer program will be tailored to your lawn's particular needs.
WEED CONTROL
Lawn herbicides will be applied in liquid form with a water form sprayer and will include 100
percent of the turf area.
• Crabgrass control to include a pre -emergent applied before ground temperature reaches 55
degrees and before May 15, weather permitting
• Broadleaf weed control applied once before June 15
• Broadleaf weed control applied once before September 15
• Manual or chemical weed control in common shrub beds, rock areas and asphalt areas
FALL CLANUP
Fall cleanup will be completed at the end of the mowing season, prior to the first snowfall,
weather conditions permitting.
• Complete grounds cleanup of turf and shrub areas
• Hand rake and/or blow leaves and debris from around buildings and obstacles as required
• Hand rake and/or blow to remove leaves and debris from shrub beds, tree wells and common
areas
• Last mowing in fall to be cut at 2.5 inches
• Leaves to be collected by vacuum mowing or power sweeping
CUB PROPOSAL FOR RIVERVIEW PARKING LOT
BACKGROUND
-Cub Foods will pay (via taxes) all costs which the City has incurred for demolition of the
fowler junior high west wing and parking_ lot improvements.
- Net cost to taxpayers -SO
PROPOSAL
-Cub would pay for lot maintenance on a peiuianent basis (plowing, sweeping, landscaping
maintenance).
- Cub would like a "buyout" agreement for the Riverview lot or a deed restriction which
guarantees parking capacity will not be reduced.
- Cub would agree that the Riverview lot is available on a first come/first served basis. In
reality, the lot serves the Cub building during weekdays and the City during
evening/weekend hours.
BENEFITS TO CUB
- Timely snow removal
- Attractive lot adjacent to building
- Guaranteed long-teinu parking lot use
BENEFITS TO CITY
- Minimal supervision/monitoring
-No added City Works Department burden
-Guaranteed long-teiiu parking lot use
-Attractive lot adjacent to Historic Courthouse and residences.
Cub Foods
a SUPERVALU Company
421 South Third Street
PO Box 9
Stillwater, MN 55082-0009
612 439 7200
August 1, 1994
Stephen P. Russell
Director of Community Development
City of Stillwater
216 North Fourth St.
Stillwater, MN 55082
RE: PARKING PERMITS -THIRD STREET PARKING LOT
Dear Steve,
Recently, we discussed the notion of parking permits for Cub employees
at the parking lot across from the Cub headquarters. As I recall, this option
was discussed during our negotiations in forming the development agreement
as a possible long term option. I certainly had the impression at that time that
parking permits might be considered 'at some point in the distant future if
economic circumstances or crowding of the parking lot warranted this
treatment. Needless to say, I was shocked when you brought it to my attention
that this was being considered by the city less than two weeks after the
completion of the parking lot itself.
I think we need to move ahead, however, on a positive basis, if at all
possible. Certainly Cub Foods feels that parking permits will be a financial
burden. I calculate the cost to be in the neighborhood of $12,000 per year
assuming a permit costing $5 per month. If every employer in Stillwater is
going to be required to have his or her employees to have parking stickers in
order to use public parking, then I guess the situation is at least uniformly
applied. If this is not the case, then I definitely feel that Cub Foods is being
treated in an unjust manner.
I hope that events will not force us to address the situation in these
terms. Instead I would like to propose the following:
Cub Foods and the city would sign a contractual agreement which would
require Cub to maintain the landscaping in the west wing parking lot. By
"maintain the landscaping" I mean provide water, mowing, trimming and other
routine items to keep up the appearance of the landscaping each year. This
would not include the planting of new trees or removal of trees which have
died, for example, nor would it apply to replacement or repair of retaining
walls. In return for this obligation, Cub Foods would receive parking permits
for its employees at no cost.
2.
In the event that either party, that is Cub Foods or the city, chose to
terminate this agreement, then Cub Foods and the general public would be
subjected to whatever parking permit fee arrangement the city would devise. As
per our development agreement, however, we would to make sure that
whatever parking permit arrangement is applied to Cub Foods is also applied
to the public in general. Therefore, it would be necessary, it seems, to install
gates at the entrance and exit to these public parking lots in order to make sure
that vehicles without permits are not using the lot in an unauthorized fashion.
I believe our development agreement calls for Cub employees and the general
public to be treated in the same manner in this respect.
Obviously, there are problems associated with this and I believe the
proposal which I have put forth addresses the situation in a much more
positive manner.
Please let me know if you would like to get together in order to discuss
this idea or any ideas you might have in this regard. I can arrange to be
available at your convenience.
Sincerely,
I e
Tom Thueson
Director of Development
Cub Foods
cc: Nile Kriesel, City of Stillwater
Roger Ruetten
0835TT