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HomeMy WebLinkAbout2019-11-21 DTPC Packet DOWNTOWN PARKING COMMISSION AGENDA Thursday, November 21, 2019 8:30 AM Conference Room 213, City Hall 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF SEPTEMBER 19, 2019 MINUTES 4. OPEN FORUM 5. NEW BUSINESS 5.01. Gartner Studios employee of the month program 5.02. Kilbane encroachment into Nelson Street (401 South Main St) 5.03. Parking mitigation for Rusty Mile Restaurant (218 North Main St) 5.04. Relay For Life event request for use of Lot 4 6. UNFINISHED BUSINESS 6.01. Parking Ramp revenue system contract 6.02. Parking Study discussion 7. UPDATES 8. ADJOURNMENT DOWNTOWN PARKING COMMISSION MEETING September 19, 2019 Chairman Anderson called the meeting to order at 8:34 a.m. Present: Chairman Anderson, Commissioners Glynn, Hopfe, Johnson, Lepage, Lettner, McAllister, Council Liaison Junker Absent: None Staff present: Parking Enforcement Officer Pasket, Zoning Administrator Tait, Community Development Director Turnblad, MIS Manager Holman APPROVAL OF MINUTES Possible approval of minutes of August 15, 2019 meeting The minutes of the August 15, 2019 meeting were approved. OPEN FORUM Roger Tomten of Sustainable Stillwater asked about the timing of the parking system survey. Community Development Director Turnblad answered that the survey will take place this fall and winter. BUSINESS Parking Ramp Revenue System Proposals Community Development Director Turnblad reviewed the two proposals for replacement of the gate and revenue equipment in the municipal parking ramp. $120,000 has been allocated for this purpose. He compared costs and showed how each proposal would impact the operational budget. He stated that annual costs for AirGarage would be about $16,500 while Passport Parking would cost about $21,800. MIS Manager Holman noted that in the Passport proposal there is a cost for a Panasonic tablet with the software. The vehicles to be used already have Panasonic tablets in them, so can the software be installed on the existing tablets? Mr. Turnblad replied yes, that would cut the initial costs somewhat for the Passport proposal. Passport Parking is a much larger company with more staff. AirGarage is very receptive to questions and to trying things but their system is less robust. They do not have integrated ticket machines, their license plate recognition is fixed at entrances as opposed to mounted on cars, some of their back end is harder to use because they are a start-up company and don’t have the experience of Passport. The other major difference is ease of enforcement. AirGarage uses license plate recognition cameras mounted at entrances. Within ten minutes they will notice an officer about a vehicle that has not paid. Whether the City then tickets is up to the City. With Passport Parking, everyone in the garage automatically gets a ticket if they have not paid. That is a better way to get everyone to pay, however when the City is rigorous about enforcement it is flooded with complaints. Some consumers will be uncomfortable using the online pay option and will prefer to purchase a ticket at a machine. With AirGarage, enforcement would have to get out of the car to see if there is a voucher on a dashboard if a parker has paid through a machine. Air Garage has no up front costs unless the City purchases a pay-on-foot machine. Passport charges for the hardware. AirGarage has come down twice on their percent of the transaction fee in our negotiations. The chain of command with AirGarage is shorter so we would probably get a quick response. The Passport system is more robust so if we are looking for blanket enforcement, it is probably the system we want. Downtown Parking Commission Meeting September 19, 2019 Page 2 of 3 Councilmember Junker asked about references from cities of roughly the same size they have served. Mr. Turnblad replied he has a list of similar cities so it would be easy to check references of both companies. Commissioner Glynn said he hears complaints that the current parking system is very inconsistent. For long term consistency, he would lean toward Passport which might in the future handle on street parking and parking in lots. Additionally, establishing some sort of pass for downtown employees would be easy to do with either system. Chairman Anderson added that Passport’s portable monitoring equipment seems like it would allow more flexibility to expand the system in the future. Mr. Turnblad noted that the machines in the pay lots can be integrated with Passport’s platform. Councilmember Junker remarked that in some respects, the Passport system takes away the human element and brings in the computerized component. He recalled the large volume of complaints last July when enforcement was more rigorous. Commissioner McAllister said she would like to know, from both companies, how do they recommend rolling out their system? This ties into where we’re headed as a downtown business district. Many of the patrons will already be familiar with an online parking payment. Paying online is much more customer friendly than having to run back to a parking place to add money. Commissioner Hopfe asked, has anyone talked to the Lowell Inn about this? They are probably the biggest users of the ramp. Mr. Turnblad replied that the Lowell Inn can have access to the back end of the software so that as their guests pay their bill, they can pay for parking at the same time, or the Lowell Inn can pay with the software. MIS Manager Holman commented that the fact that the Passport system can be expanded to be used in parking lots and street parking is the biggest bonus. If all parking was consistent throughout the City in the future it would be a benefit to the consumers. Commissioner Johnson pointed out that AirGarage is a small start-up company looking for a customer like Stillwater - they will adapt over time. However they may not have the resources to support us right away. Mr. Turnblad responded that the main driving factor for switching revenue systems in the parking garage is the dispatch system. With Passport, he sees no problem expanding if that is what the parking study recommends. With AirGarage, expanding is possible but it would take more work and would be more experimental. To get started with either option would cost about $10,000. Parking Enforcement Officer Pasket added that the cost would be reduced if the City doesn’t have to make the tickets for the Lowell Inn. Ms. Holman added that there will be lot of cost savings with the technology - ie servers, staff time, front desk time, equipment costs, and running the current ramp system. Councilmember Junker said before the DTPC recommends either proposal he would like to see the references because the Council will have questions. Chairman Anderson said the DTPC could make the recommendation to take the next step and get references. Because AirGarage would not expand as easily as Passport he would rather give the Council just one recommendation. He too would like to hear from a similar sized city that has used Passport. Mr. Pasket recalled the difficulties when the City first started pay parking and used a company called Impark whose finances were questionable. He would like to know, from both companies, if they have an office in the Twin Cities, how to get service or parts, and how they would handle service calls. He would like to go on site to a Twin Cities city that uses Passport and spend a few hours to see how their system works. Downtown Parking Commission Meeting September 19, 2019 Page 3 of 3 Mr. Turnblad stated that Police Chief Gannaway recommends choosing Passport. Motion by Commissioner Glynn, seconded by Chairman Anderson, to make a recommendation to proceed with Passport, including the License Plate Recognition equipment, and get references. All in favor, 7-0. Parking for Lora Hotel Event Mr. Turnblad informed the Commission that Zach Miller, Manager of the Lora Hotel, is seeking to reserve public parking spaces for an event on October 2-3, 2019. The specific request is to reserve 10 parking spaces on Main Street (2 valet spaces are already used exclusively by the Lora – making a total of 12 spaces available) for check-in between 10 a.m. and noon on October 2, and the same number of spaces between 11 a.m. and 1 p.m. on October 3. In addition, since the valet lot on the Lora’s property only has space for 22 cars, and 40 vehicles are expected, the Lora is requesting permission to reserve 20 parking spaces in Municipal Lot 1 and/or Lot 15 from 10 a.m. on October 2 to 3 p.m. on October 3. Motion by Commissioner Johnson, seconded by Commissioner Hopfe, to deny the request for 10 valet spots on Main Street and approve the use of 10 spots in Lot 1 to stage valet parking during the day, not overnight - ultimately moving the cars from Lot 1 to the parking ramp, for $5 per Lot 1 spot per day. All in favor, 7-0. Ice Castle Mr. Turnblad stated that Amanda Roseth, Ice Castles, LLC has made application to locate their attraction in Downtown Stillwater. The castle is expected to draw about 75,000 visitors. The venue would generally be the same location as in 2017 and 2018, but enlarged slightly northward towards the amphitheater. Municipal Parking Lot 5 is requested to be reserved for ticketing and serve as the entrance/exit to the castle. The wood frame and water pumping facilities would begin construction on October 16, 2019. If weather is good through November and December so that ice freezes, the castle could open to the public in late December. Sometime in late February or early March as the ice melts, it would close to the public and then melt away. By March 31, again depending upon the weather, the frame and ancillary improvements could be removed. Based upon a March 31 clean up date, Lot 5 would be reserved for 168 days, 152 of which would be off- season days. Since Lot 5 is east of the downtown trail, it is by policy available for special events. Staff recommends approval with a fee of $1,848. The fee should be paid prior to closing down Lot 5 on October 16. After the ice castle melts and Lot 5 is cleaned up, the actual number of reservation days would be calculated and a refund made or additional payment required. Commissioner McAllister stated her objection to the request is that right now Lot 4 is closed and if Lot 5 is removed, those are the only two lots in the middle of Main Street with designated permit parking for business and residential permits. If Lot 5 is approved for the Ice Castle use, and Lot 4 does not come back online until late in the winter, she suggested allowing permit parking in Lots 6 and 7. Mr. Turnblad suggested that the City notify the IBA and Chamber and allow permit holders to park in Lot 6. Motion by Commissioner Lepage, seconded by Commissioner Lettner, to approve the use of Lot 5 for the Ice Castle and to relocate the displaced permit parking from Lot 5 to Lot 6. All in favor, 7-0. UPDATES There were no updates. ADJOURNMENT Chairman Anderson adjourned the meeting at 9:58 a.m. Respectfully Submitted, Julie Kink, Recording Secretary TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: November 13, 2019 RE: Gartner Studios – Employee of the Month INTRO Gartner Studios is requesting permission to lease a parking space on Water Street directly behind their building at the corner of Main and Chestnut Streets. The reserved space would be made available by Gartner Studios to their employee of the month. COMMENTS Currently on week days the space is almost always occupied by one Gartner Studios employee or another. So, in that sense, reserving the space would not change how the space is normally used, except that a specific employee would be parked in the spot rather than a random employee. The down side is that if the request were granted, a precedent would be set that could have a sizeable negative consequence on the Downtown parking system. Namely, every business owner would then have a legitimate reason to ask for a reserved space directly next to their business. ACTION REQUIRED The Parking Commission is asked to consider the request and make a recommendation to the City Council. cc: Tonya Zacharias bt PLANNING REPORT TO: Downtown Parking Commission CASE NO.: 2019-61 REPORT DATE: November 12, 2019 MEETING DATE: November 21, 2019 REQUEST: Consideration of a recommendation to the City Council regarding alternative parking design to convert eight (8) head-in parking stalls to five (5) parallel spaces LOCATION: Nelson Street East, adjacent to 401 Main Street South REPORT BY: Abbi Jo Wittman, City Planner REVIEWED BY: Bill Turnblad, Community Development Director Shawn Sanders, City Engineer INTRODUCTION Since 2012 Dennis Kilbane of DCK Enterprises WI LLC has owned the structure at 401 Main Street South, formerly operating as the Stillwater Farm Store. Washington County Assessor’s Office notes the building was constructed in 1946 prior to the adoption of the City’s modern zoning code regulations. A recent survey of the property shows portions of the structure located on public right-of-way. The owner has been trying to sell the property. However, challenges exist because of encroachments into both City of Stillwater and MNDOT right-of-ways, as well as a land area exception from the subject property. These factors have contributed to several failed attempts to close on the property. The north wall of the building, seen in the picture above, is essentially on the property line; anything projecting beyond the wall is an encroachment into the public right-of-way. So, Mr. Kilbane has Case no. 2019-61 DTPC, Page 2 requested the City’s acceptance of the following encroachments in the Nelson Street right-of-way: a portion of a concrete stoop at the Northwest entrance to the structure, and three (3), 7’ awning overhangs, an AC condenser, and two (2), 5’ wide, elevate concrete stoops with metal stairs all extending from the north façade. In review of the request, City staff notes that the sidewalk in the area does not provide a continuous off-street pedestrian pathway. The sidewalk adjacent to the north side of this property ends approximately 50’ from the southeast edge of the intersection of Nelson and South Main Streets; one parallel, 15-minute parking space is located adjacent to the sidewalk. The sidewalk resumes approximately 13’ from the eastern edge of the property. The disconnected area contains eight, 15’ head-in parking stalls. Two spaces are marked with 30-minute parking, two spaces are marked with three-hour parking, and four spaces are not marked. The building is currently unoccupied. This, in conjunction with the adjacent property owner’s request, is what has brought up the question of whether or not the City should consider a redesign of the public improvements in this location. If the Parking Commission and Council wish, city staff will work with the existing and/or future property owner(s) on the appropriate timing of the project. Prior to bringing the encroachment request before the City Council, staff is seeking the recommendation from Council regarding the potential for future alteration of the parking design in this area. SPECIFIC REQUEST Consideration of a recommendation to the City Council regarding alternative parking design to convert eight (8) head-in parking stalls to five (5) parallel spaces. DISCUSSION AND ACTION The Downtown Parking Commission should discuss staff’s request for permission to redesign the parking stalls on Nelson Street adjacent to 401 Main Street South and make recommendation to the City Council regarding this matter. Attachments: Site Location Map Existing Parking Stall Layout Potential Parking Stall Layout cc: Dennis Kilbane SOUTH N E L S O N S T R E E T MAIN STREETS OUTH BROADWAY STREET204 305 423 437 402 425 324 322 207 525 428 430 438 301 435 103 413 445 441 437 317 229 419 321 401 214 243236 232 302 223 308 507 233 227 310 224 312 239 1250502 219 µ 0 160 32080Feet General Site Location Site Location Map ^ Subject Property DOWNTOWN PARKING COMMISSION DATE: November 15, 2019 CASE NO.: CPC 2019-62 APPLICANT: Dariush Moslemi, Rusty Mile, LLC SUBJECT: Rusty Mile Restaurant parking plan LOCATION: 218 North Main Street REPORT BY: Bill Turnblad, Community Development Director REVIEWED BY: Graham Tait, Zoning Administrator Abbi Wittman, City Planner BACKGROUND Dariush Moslemi, owner of Rusty Mile, LLC, is proposing to convert the first floor of 218 N. Main Street from the current barber and photography shops to a restaurant. The restaurant would do business as The Rusty Mile Roadhouse & Nostalgia Bar. The second floor would remain office space. The property has access both from Main Street and the city owned alley on the south side of the building. (See air photo on next page.) Off of the alley is a nose-in parking area that currently has space for seven vehicles. Remodeling of the ground level into a restaurant will include a new door at the back of the building for deliveries. This will eliminate one parking space. So, the on- site parking will then have six spaces. 218 N Main St. (Photo credit: Google 2019) Rusty Mile Restaurant Page 2 ANALYSIS Every new business in the Downtown Parking District is required to provide new on-site parking spaces for any increased parking load.1 The parking load of the current building is 19.3 spaces2. And the parking load of the proposed uses after remodeling would be 14.2 spaces3. Therefore, there is no increased load and additional parking would not be required. The actual impact upon the public parking system will be a reduction of the grandfathered uses’ need for 13 off-site spaces4 to a demand for 9 off-site spaces5. RECOMMENDATION Staff finds that the remodeled use of the ground level will reduce the building’s burden upon the public parking system and recommends approval of the parking plan without a mitigation requirement. Attachments: Applicant materials bt 1 City Code Sec 31-510, Subd 1 (d)(4) Parking requirements for nonconforming structures or uses. [“Nonconforming” in this sense means that the property does not meet the minimum number of parking spaces required for the existing uses.] In the case of structures in any district, which are reconstructed, enlarged, structurally altered, changed in occupancy to a more intensive use category or otherwise increased in capacity, off-street parking shall be provided only for that portion of structures or use constituting the increase in capacity; except that no additional parking need be provided for nonresidential uses, if the increased capacity results in an increase of four or fewer off-street parking spaces. 2 6 spaces for the 2 chair barber shop. 7.4 spaces for the photography shop (1/200 sf). 5.9 spaces for the upstairs office space (1/300 sf). 3 5.9 spaces for the upstairs office space (1 space/300 sf). 8.3 spaces for 1,000 sf of dining area (1 space/120 sf). 4 19.3 space building load minus the 7 on-site spaces, rounded up. 5 14.2 space building load minus the 6 on-site spaces after remodeling, rounded up. Planning Commission 24 Oct 2019 re. 218 N Main St. Stillwater, MN. Proposed Business: Rusty Mile LLC. Our proposal is to convert the existing space at 218 N. Main St. from a barbershop and former photoshop to a restaurant. Rusty Mile LLC. will combine the two spaces into one via internal demolition only, no structural changes to the building. The space was built in 1984 and is in good condition. We are proposing a new rooftop HVAC system to modernized the efficiency of the space (attached are layout, dimensions and unit type), installing a new delivery door to the back of the space so food and liquor deliveries do not impede parking or main street traffic flow (we will match the existing side door in look and materials), and also, adding a hood termination on the south elevation of the building on the parking lot side (which can be customized per any design request, location is on an attached document). We also plan on re-centering the main sign, materials will be metal backing with metal custom raised lettering utilizing the current bracket system on the building, dimensions are 120 inches by 24 inches. Please see attached concept plans for south elevation logo which will be painted. We also propose to remove the lower level awning which is dated and quite used looking. We deemed this location perfect due to the fact it has its own parking lot, located directly next to The Crosby and Candyland, and across from The Co-Op. We will need to make no changes to the existing property other than internal demolition and remodel. The business itself will bring affordable lunch and dinner flow with a family friendly atmosphere. The decor will have a nod to the 90’s with a few pinball machines and sit down games that are from the era. Music and atmosphere will combine the best of the 1980’s and 1990’s. However, the food is our greatest passion. Our mission is to create foods that we all crave, in a healthy and natural way, utilizing our extensive knowledge of plant based recipes, keto based foods, paleo and gluten free. We currently own Studio One Yoga located at 402 N Main St, The Velveteen Speakeasy at 123 N 2nd St, and are partners in The Lumberjack 123 N. 2nd St. as well, in addition we have Studio One Yoga locations in White Bear Lake and also Roseville. We are long-time Stillwater residents and are committed to preserving and enhancing our town within the guidance of existing bodies and are happy to answer any questions regarding our newest project. Thank you, Dariush and Sarah Moslemi 651-280-7715 9'-3"26'-8"14'-5"9'-0"6'-0"6'-1"3'-0"x24"36" 74"-POST x24"60" 74"-POST x24"60"74"-POST x18"36"74"-POSTx24"60" 74"-POST x18"60"74"-POST x24"48"74"-POSTx18"60"74"-POST x24"48"74"-POSTx18"36"74"-POST 1 1/2"14'-11 1/4"1 1/2"3'-5 7/16"40"11.21.122233.23.1444556677.1131617181922242325262829273826.126.326.226.450515755REST ROOMREST ROOMFREEZERCOOLER12VERIFY LOCATION5559240"53.15354545253.256212"39323437151514363558.1587.21813098 George Weber Dr. Suite 100Rogers, MN 55374p. 612.331.1300This document contains confidential information, is an instrument of a professional service, and the property of TriMark. It shall not be used on other projects or for the extension of this project without TriMark's written approval.DATE:SCALE:DRAWN BY:SHEET TITLE:SHEET NUMBER:APPROVED BY:trimarkusa.comREVISIONSOwner and all Contractors to check and verify existing dimensions and conditions in the field before starting construction and to notify TriMark of any material or detail changes.THIS DOCUMENT WAS ORGINALLY PRINTED ON A 24" x 36" SIZE SHEETPROJECT NUMBER:10/10/2019 3:55:26 PM 1/4" = 1'-0"C:\Users\AdolphusZ\Documents\revit\2019\RUSTY MILE R19 CENTRAL_Adolphus.zelee.rvtQF100FOODSERVICE EQUIPMENTPLANJT/AZRusty Mile Restaurant 218 No. Main St Stillwater MN 55082 Project ScopeProject Number02' 4' 8'SCALE: 1/4" = 1'-0"DATE NO. DESCRIPTIONNot to Scale3D - BAR INTERIORNot to Scale3D - COOKLINEFOODSERVICE EQUIPMENT SCHEDULEITEMNO.QTY DESCRIPTION REMARKS11WALK-IN COOLER OWNER/NIKEC1.1 1 WALK-IN COOLER CONDENSINGUNITOWNER/NIKEC1.2 1 WALK-IN COOLER EVAPORATORCOILOWNER/NIKEC23WIRE SHELVING UNIT EQUIP. SUPPLIER31WALK-IN FREEZER OWNER/NIKEC3.1 1 WALK-IN FREEZER CONDENSINGUNITOWNER/NIKEC3.2 1 WALK-IN FREEZER EVAPORATORCOILOWNER/NIKEC43WIRE SHELVING UNIT EQUIP. SUPPLIER52LOCKERS OWNER/NIKEC62WIRE SHELVING UNIT EQUIP. SUPPLIER71ICE MAKER - MODULARCRESCENT CUBEREQUIP. SUPPLIER7.1 1 ICE STORAGE BIN SERIES EQUIP. SUPPLIER7.2 1 WATER FILTER EQUIP. SUPPLIER8-11 1 SPARE NUMBER12 1 WAREWASHER EQUIP. SUPPLIER13 1 WIRE SHELVING UNIT EQUIP. SUPPLIER14 1 3 COMPARTMENT SCULLERY SINK EQUIP. SUPPLIER15 2 48" WALL SHELF EQUIP. SUPPLIER16 1 2 COMPARTMENT SINK EQUIP. SUPPLIER17 2 36" WALL SHELF EQUIP. SUPPLIER18 2 HAND SINK EQUIP. SUPPLIER19 1 MOP SINK EQUIP. SUPPLIER21 1 SPARE NUMBER22 1 UTILITY SHELF EQUIP. SUPPLIER23 1 CO2 TANK SODA VENDOR24 1 BAG-N-BOX SODA VENDOR25 1 WIRE SHELVING UNIT EQUIP. SUPPLIER26 1 EXHAUST HOOD SYSTEM OWNER/NIKEC26.1 1 EXHAUST FAN OWNER/NIKEC26.2 1 MAKE UP AIR OWNER/NIKEC26.3 1 HOOD CONTROLS OWNER/NIKEC26.4 1 FIRE SUPPRESSION SYSTEM OWNER/NIKEC27 1 COUNTER TOP 4 BURNER RANGE EQUIP. SUPPLIER28 1 REFRIGERATED STANDW/DRAWEREQUIP.SUPPLIER29 1 COUNTER TOP GRIDDLE EQUIP. SUPPLIER30 1 SPARE NUMBER31 1 SPARE NUMBER32 1 36" CHARBROILERW/CONVENTION-OVEN BASEEQUIP. SUPPLIER33 1 SPARE NUMBER34 2 Fryer EQUIP. SUPPLIER35 1 48" WORK TABLE EQUIP. SUPPLIER36 1 REFRIGERATEDSANDWICH/SALAD PREPEQUIP. SUPPLIER37 1 REFRIGERATED WORKTOP, 2DOOREQUIP. SUPPLIER38 2 36" WALL SHELF EQUIP. SUPPLIER39 1 SINGLE PASS THRU SHELF EQUIP. SUPPLIER40-49 1 SPARE NUMBER50 1 HIGH TOP BAR STOOL OWNER/NIKEC51 1 BAR COUNTER OWNER/NIKEC52 1 UNDERBAR HAND SINK EQUIP. SUPPLIER53 1 24" UNDERBAR DRAINBOARD EQUIP. SUPPLIER53.1 1 12" UNDERBAR DRAINBOARD EQUIP. SUPPLIER53.2 1 18" UNDERBAR DRAINBOARD EQUIP. SUPPLIER54 2 24" UNDERBAR ICE CHESTW/COLD PLATEEQUIP. SUPPLIER55 2 FLAT TOP BOTTLE COOLER EQUIP. SUPPLIER56 1 UNDERBAR HAND SINK EQUIP. SUPPLIER57 1 UNDERBAR GLASSWASHER EQUIP. SUPPLIER58 1 REFRIGERATED BACK BARCOOLER, 2 DOOREQUIP. SUPPLIER58.1 1 BEER COOLER W/DISPENSER, 2DOOREQUIP. SUPPLIER59 1 GARBAGE RECEPTACLE EQUIP. SUPPLIER TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: November 13, 2019 RE: Relay for Life INTRODUCTION The American Cancer Society is planning its 26th annual Relay for Life fundraiser in Stillwater. In past years it was held at Stillwater School District athletic fields. This year a venue change to North Lowell Park and the Lift Bridge is planned. The walking relay would occur on August 7th and 8th. Setup would occur on Friday the 7th from noon until 6 PM. The relay itself would begin at 6 PM and continue until Saturday morning at 9 AM. The relay route is planned from Mulberry Point to the Wisconsin side of the Lift Bridge and back. If the Lift Bridge is not yet available in August, the route will simply be from Mulberry Point to the Lift Bridge and back. The event organizers would like to reserve Lot 4 to accommodate participant parking and drop-off/pick- ups. To have spaces available Friday evening, the lot would have to be blocked off very early Friday morning. And by about 10 AM on Saturday the lot could be opened to the public again. PARKING RESERVATION & COMMENTS The American Cancer Society will need to work with MnDOT to obtain a permit for use of the Lift Bridge. Lot 4 is no longer accessible from Chestnut Street. A new curbline was constructed at Chestnut this year. So, the lot will not be available for parking again until after the City reconstructs the lot this spring with access only from Myrtle Street. Construction work is scheduled to be completed by June 30th. After reconstruction, the lot is expected to have 33 parking spaces (29 currently). The reservation fee is $3/space/day (any part of a day). So, the fee for two days for the 33 spots would be $198. RECOMMENDATION Since Lot 4 is east of the Downtown Trail, which is consistent with City policy for event usage of public parking lots, staff would recommend approval of the reservation. cc: Elizabeth Rohrer attachments: application form bt Office Use Only  Event Date/Time:            Set up:     Date ____________________________ Time  __________ to __________  Date ____________________________ Time  __________ to __________  Date ____________________________ Time  __________ to __________ Incomplete applications or applications received after deadline will not be  accepted.  See Event Instructions for application deadline and fees.   Description of Event (please be specific ‐ this information will be used to promote the event on the City of Stillwater website):  Primary Contact/Applicant Name:  Phone: Refer media or citizens inquires to:  Phone Number:  Sponsoring Organization Name: Actual Event:    Clean up:     (If in Lowell Park please specify north or south Lowell park) Applicant Information (Person/Group Responsible)  City, State, Zip Code: Date Application Received  ________________   Date of Application: _____________________________  Website Address:  Name of contact person during event: Cell Phone:  Alternate contact during event: Cell Phone: Type:      Event      Special Event      Event w/ Contract  Location (Address) of Event:  Estimated Attendance (participants and spectators):  Event Information   Title/Name of Event (Events after 10:00 p.m. require a variance from City Council)  Mailing Address:   EVENTS PERMIT APPLICATION 216 North 4 th Street, Stillwater, MN 55082 Telephone: 651-430-8837 Fax: 651-430-8810  Cell Phone: Fax:  Email Address: 10/11/2019 Relay For Life of Stillwater August 7, 2020 Noon 6pm August 7-8, 2020 6pm 9am August 8, 2020 9am Noon Lowell Park North The Relay For Life of Stillwater is the 26th annual fundraising event for the American Cancer Society. At Relay For Life we celebrate the lives of survivors, remember those who we have lost to cancer, and fight back against a disease that takes too much from too many people. Cancer doesn't sleep, so neither do we. Relay is an overnight event to parallel the physical effects, emotion, and mental state of a cancer patient while undergoing treatment. Relay is a moving, inspriring, and life changing event that brings together a community to fight back against cancer. 300 American Cancer Society 950 Blue Gentian Rd Ste 100 Eagan, MN, 55121 Elizabeth Rohrer 651-255-8142 651-255-8133 elizabeth.rohrer@cancer.org www.relayforlife.org/stillwatermn Elizabeth Rohrer 623-256-8949 Lois Conn 612-210-9948 Elizabeth Rohrer 651-255-8142  Site Plan:   No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes  Will merchandise/food items be sold?  Will sound amplification be used? Insurance certificate from rental vendor is required Event Features How many                                          vendors expected: Fees for electricity may   apply see Instructions What type:Fees for electricity may   apply see Instructions Hours and Type:  Will there be any inflatables?  Will a stage or tent(s) be set up?  Will there be entertainment?  Will any signs/banners be put up Number and size:  Will cooking operations be conducted? A site plan is mandatory for all events.  Please provide a map of the site layout.  Include any tables, stages, tents,  fencing, portable restrooms, vendor booths, trash containers, etc.  If event involves a parade, race or walk,  please attach a route map highlighting route.  Include rest stop stations, crossings, signage and indicate route  direction with arrows. Contact Washington County Health Department, 651‐430‐6655 Dimensions:  Will food be prepared on site?    Will there be temporary fencing? Contact Stillwater Fire Department, 351‐4950 No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes Fees may apply   see InstructionsNumber needed: Number needed:Fees may apply   see Instructions  Will event need barricade(s)?  Will extra picnic tables be needed?  Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available  Will alcohol be sold?  Describe power needs and location of power source. City Sidewalks or Trails     City Services   (After reviewing the event application, City services may be requried for the event.)    Will event use, close or block any of the following:  If yes specify location on site map. Public Parking Lots or Spaces     Start/End Time:Date: Start/End Time:Date: Start/End Time:Date:  Will there be a fireworks display?Permit required, contact Stillwater Fire Department, 651‐351‐4950 City Streets or Right‐of‐way      See Alcohol Regulations in the Instructions  Will alcohol be served but not sold?See Alcohol Regulations in the Instructions 30 10x10 tents for teams. 2 8'x30' Canopy Tents. 16'x16' stage. 10 We will need power for the stage where the band and DJ will be. We will also need power for lights inside the silent auction and survivor tent. Our Relay volunteers will "Paint the town Purple" with signs and flyers. We also work with the St. Paul Pioneer Press and the Lowdown to have articles about the event as it approaches. We also advertise on our social media pages. 20 10'x3' banners DJ for announcements and band DJ and band. From 6pm to 10:30pm 6pm to 9am August 7-8 No Yes No Yes No Yes No Yes Number needed: No Yes No Yes Number needed: Number needed: Fees may apply   see Instructions Fees may apply   see Instructions  Will event need traffic control?  Will event need EMS services?Contact Lakeview EMS, 651‐430‐4621  Will extra trash receptacles be needed?  If using private secruity, list Security Company and Contact Information:  Will event need security?If event is overnight, security will be required.  Describe trash removal and cleanup plan during and after event: Contact Stillwater Police Department for assistance, 651‐351‐4900  Describe crowd control procedure to ensure the safety of participants and spectators:  Will "No Parking Signs" be needed?Fees may apply see Instructions   Show location(s) on site map  Will portable restrooms be needed?  Signature of Applicant or Authorized Agent Date The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to  persons or property, all expenses and other liability that may result from this activity.  Depending on the size of and scope of the event a  "Certificate of Insurance" may be required.  If insurance is required, the policy must be kept in force during the event of at least the  statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to  name the City as an additional insured on their policy "as their interest may appear."  As the sponsor or authorized representative, I certify  that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the  information provided in this application.  I realize my submittal of this application request constitutes a contract between myself and the  City of Stillwater and is a release of Liability.  List any other pertinent information:  Describe the emergency action plan if severe weather should arise:  Describe plans to provide first aid, if needed: We will have trash receptacles and recycling bins around the park. We will have a truck with a trailer to bring the trash bags wherever they need to go to be disposed of. There will be a main stage area with chairs for people to enjoy the music. There will also be a "track" lined with luminaria bags, paper bags with cancer survivor, people who have passed from cancer, and caregivers. This "track" will guide participants and spectators down towards the lift bridge, then across the bridge, and then they will turn around and go back towards the main stage. Teams will set up campsites along the track where they will have a team fundraiser and camp there for the night portion of the event We will have general first aid materials for a minor injury, as well as incident forms. If a major injury occurs, we will call EMS. If severe weather arises we will tell participants to take shelter in restrooms or other buildings that provide shelter. This is the first event I have planned at Lowell Park, so I may not have provided all the answers. Please email me or call me so I can better explain or provide clarity. 10 Registration, accounting, & luminaria sales Band/DJ Stage Track with luminaria bags and 10x10 campsites (approx. 25 campsites) for teams to have a team fundraiser and camp overnight Track with luminaria bags and 10x10 campsites (approx. 25 campsites) for teams to have a team fundraiser and camp overnight TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: November 14, 2019 RE: Passport Parking Contract Staff is still working with Passport Parking on the parking ramp revenue system contract. If it is ready for review by the Parking Commission on November 21st, we will distribute it then. bt TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: November 13, 2019 RE: Parking Capacity Study INTRODUCTION The City has entered into a contract with Hoisington Koegler Group, Inc. (HKGi) to assist the Downtown Parking Commission identify means to more efficiently use existing parking capacity in the downtown public parking system. It is the Commission’s goal to better serve the needs of its customers without the major capital expenditures associated with construction of new parking facilities. On November 21st the Project Manager for HKGi, Lance Bernard, will hold the first of three meetings with the Parking Commission. DISCUSSION AGENDA The agenda for this first meeting is as follows:  Reaffirm Study Goals and Objectives  Summary of Existing Conditions  Confirm Known Issues  Discuss Preliminary Strategies for Further Investigation o Parking Fees (Comparison of precedent examples will be provided) o Employee Parking o Event Parking  Discuss Downton Engagement Efforts o Online Survey o One-on-One Interviews  Next Steps Attachment: Proposal bt Prepared by Hoisington Koegler Group Inc. June 28, 2019 PROPOSAL FOR PLANNING SERVICES DOWNTOWN PUBLIC PARKING SYSTEM EFFICIENCY STUDY STILLWATER, MINNESOTA DOWNTOWN VICTORIA CONTENTS 01 PROJECT UNDERSTANDING 1 02 PROFESSIONAL QUALIFICATIONS 2 03 RELEVANT EXPERIENCE 7 04 FEE QUOTATION 17 PARKING SYSTEM EFFICIENCY STUDY PROPOSALii Hoisington Koegler Group Inc. Landscape Architecture Planning Urban Design 123 N. 3rd Street, Suite 100 Minneapolis, MN 55401 612-338-0800 COLLABORATE LISTEN EXPLORE CREATE HKGi believes that design, when inspired by the character of the people and the land, can create a unique and identifiable sense of community. June 28, 2019 Bill Turnblad, Community Development Director City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Re: HKGi Proposal for the Parking System Efficiency Study – Downtown Public Parking System Dear Mr. Turnblad, We are pleased to submit this proposal to lead a downtown parking study with the assistance of the Stillwater’s Downtown Parking Commission. We understand this study will need to discover innovative parking solutions and strategies. We also understand the study will need to focus on low-cost/high-benefit solutions that balance today and tomorrow’s parking needs for all users (e.g., employees, customers, residents, and eventgoers). HKGi will build on our past experience in the community (e.g., Downtown Stillwater Plan & 2040 Comprehensive Plan) to help streamline this effort. This effort will be led by Lance Bernard, who has over 15 years of planning experience and parking expertise. Lance has been recognized as a leader in developing district-wide parking models by sharing his experience at local and national speaking engagements. We’ve also had the opportunity to share our experience and examples of today’s emerging parking practices with the Stillwater Parking Commission in January of 2019. Lance will be supported by a team of professional planners and landscape architects who specialize in parking studies, multimodal plans, and urban design principles. Bryan Harjes will serve as the Project Principal ensuring Lance has the staff and resources available to complete this project on-time and within budget. Bryan will provide additional support in developing parking solutions that will enhance the urban form, while protecting Downtown Stillwater’s historical context and environmental features. Our Project Team and qualifications are highlighted in the attached materials. Combined, our team and experience touch on all aspects (e.g., parking management, urban design, wayfinding, zoning code development, and public engagement) that need to be considered when developing a parking study that leads to realistic and achievable results. We look forward to the opportunity to work with Stillwater on this important project. Please feel free to contact us if you have any questions. Lance can be reached at 612.252.7133 or via email at lance@hkgi.com. Sincerely, Lance Bernard Bryan Harjes Planner - Project Manager Vice President Hoisington Koegler Group, Inc. Hoisington Koegler Group, Inc. STILLWATER, MINNESOTA iii 01. PROJECT UNDERSTANDING Project Understanding We understand this project will need to address current and future parking demand, while setting the stage for long-term parking initiatives that minimize major capital expenditures. Through this planning process the HKGi team and the City will focus on opportunities for efficiencies and future parking needs associated with events and employee parking (Task 4.1 & 4.2). Balancing these needs will require a district- wide parking approach. A district-wide parking approach uses a combination of strategies to maximize the existing parking supply, while reducing the demand to build additional spaces. This approach is commonly applied in downtown settings to encourage walkability, foster economic growth, and strengthen the urban form. The HKGi team will compare Downtown’s Stillwater’s current district-wide parking approach to other peer communities (Task 3.3). Findings from this assessment will help identify any changes to Downtown Stillwater’s parking requirements, pricing structure, and financing mechanisms (Task 3.2 & 4.4). This review will help determine if there are any changes that need to occur with the City’s Enterprise Fund to better align with industry standards (Task 4.3). We also understand this study will need to balance the current parking demand with future development initiatives (Task 3.5). An initial review of the City’s utilization counts (Task 3.1) demonstrate areas of potential surplus, which presents an opportune time to determine its ability to support economic development initiatives. For example, a surplus can be used to help address a development’s parking needs, offsetting their development costs that would be required to build additional parking. This can result in significant cost savings as construction costs have risen in recent years. A new parking structure can range between $20,000 and $30,000+ per stall, and $100 to $150 per stall to maintain and operate on a monthly basis. These costs help further demonstrate the importance of maximizing the existing parking supply before building a parking facility to solely accommodate a new development. To help achieve a better understating of Downtown Stillwater’s parking surplus, a customized “Parking Generation Model” will be created for evaluating future redevelopment scenarios (Task 3.5). This tool will also help the City evaluate the district’s parking demand and the thresholds for when additional parking is needed. Overall, this effort will be organized as a collaborative process involving Stillwater staff and the Parking Commission (Task 1 & 2). We also understand the study process must lead to a plan that is embraced and supported by the business community. In that respect, we will foster our existing relationships with community members from past planning efforts (e.g., Stillwater Downtown Plan, Comprehensive Plan, and day- to-day planning services) to reach a consensus on recommendations and strategies. The end product will include an action plan and tools (Task 4.4 & 5) for Stillwater staff and the Parking Commission to manage and monitor Downtown Stillwater’s parking over time. At the end of this process, we will work with City staff and the Planning Commission to scope a second phase of the study that focuses on next steps. Project Scope and Deliverables HKGi understands and recognizes the prescribed scope and deliverables listed in the RFQ: Task 1 - Project Coordination involving weekly check-ins with City Staff Task 2 - Engagement with the Parking Commission consisting of three meetings Task 3 - Exploration including: »data collection; »review of current regulations and financial policies; »review of peer community downtowns; employee survey; »creation of a parking generation model. »Deliverables -Base maps -Findings memorandum -On-line survey -Parking generation model in Excel Task 4 - Strategies and Recommendations for: »Event Parking; »Employee Parking; »Enterprise Fund; »Parking Framework »Deliverables -Strategies and recommendations memorandum -Financial model in Excel Task 5 - Final Deliverables consisting of »Final report »Presentation of study’s findings to City Council PARKING SYSTEM EFFICIENCY STUDY PROPOSAL1 02. PROFESSIONAL QUALIFICATIONS Key Personnel The HKGi team brings a wide variety of planning experience to this project, and the staff members we have assigned to this project bring a complementary blend of skills, talents, and interests that will enrich the planning process and deliverables. Lance Bernard - Project Manager Our diverse team will be led by Lance Bernard, Planner & Project Manager. Lance brings over 15 years of planning experience, and recently led the Stillwater’s Comprehensive Plan Update. Beyond his comprehensive planning experience, Lance has been recognized as a leader in developing parking studies, asset management plans, and financial plans for various agencies. His approach has embraced district- wide parking solutions that maximize parking efficiencies, while balancing parking needs with redevelopment initiatives. Lance will be the day-to-day point of contact and will ensure that the City of Stillwater receives outstanding client service. Bryan Harjes, PLA, LEED AP - Project Principal As Vice President of HKGi, Bryan will serve as the Project Principal, ensuring that Lance has the staff and resources available to complete this project on time and within budget. Bryan will provide additional support in developing parking solutions that will enhance the urban form, while preserving Downtown Stillwater’s historical context and environmental features. Bryan is familiar with Downtown Stillwater’s planning and design context through his work on the recent Downtown chapter of the Comprehensive Plan Update and through his park concept planning work for a parcel just north of downtown. Bryan has also contributed urban design expertise to downtown planning projects in Red Wing, Victoria, Chaska, Osseo, Hutchinson, and many other communities. Jesse Thornsen, AICP, LEED Green Assoc. - Transportation Planner Jesse will be leading the research efforts and providing the project team with data collection and GIS mapping support. Jesse is interested in mobility and transportation issues and has recently provided planning expertise to a parking ordinance in St. Louis Park, the new Bike-Ped Plan for Farmington, and a pedestrian and bicycle funding evaluation for the Metropolitan Council. He is familiar with Stillwater’s planning context through his contributions to the Comprehensive Plan Update. Jesse will bring a user-friendly approach to ensuring that the study helps the City meet the mobility and access needs for all of downtown’s users (e.g., vehicles, delivery trucks, pedestrians, and bicycles). Beth Richmond - Planner Beth will lead the evaluation of the City’s zoning code and ordinance to determine if any modifications need to be made based on the study’s findings. Beth provides general planning services and is involved in zoning ordinance revisions in several communities. From this experience she will be able to offer insight on how similar communities are approaching their parking ordinances. We have included full resumes for each staff member assigned to this project on the following pages. DOWNTOWN OSSEO DOWNTOWN BUFFALO STILLWATER, MINNESOTA 2 <Align image to this guide PROFESSIONAL QUALIFICATIONS Years of Experience: 15 Education »B.S. Community Development/ Urban Affairs, St. Cloud State University Memberships/Affiliations »Legislative and Law Co-Chair - Minnesota Chapter of the American Planning Association »Past President for the Minnesota Chapter of the American Planning Association »Past Treasurer for the Minnesota Chapter of the American Planning Association »Past Conference Chair for the Minnesota Chapter of the American Planning Association Key Note Speaking Engagements »Shared Parking: How Does it Work? – Railvolution Conference, Denver, Colorado (2017) »TOD and Districtwide Parking Forum –Metro Transit (2016) »Comprehensive Planning and Public Health Community Workshop – City of Eau Claire, Wisconsin (2013) »Balancing and Managing Your Parking Needs - APA MN Conference (2019) With a broad portfolio of planning experience, Lance brings a passion for community and transportation planning to HKGi, as well as established relationships with communities and agencies. The breadth of Lance’s work has touched on all aspects of planning, including comprehensive plans, long-range transportation plans, parking studies, and downtown master plans. For several years Lance has worked to develop an outstanding portfolio of parking- and transportation-related planning projects. His depth and breadth of knowledge has enabled him to provide clients with unique planning services that integrate transportation-related practices with urban and land use planning methods. Lance’s perspective and understanding about the interaction between community and transportation planning enables clients to pursue transportation strategies that can enhance both livability and economic development initiatives. In recent years, Lance has been recognized as a leader in developing grants, asset management plans and financial plans for various agencies. His approach has helped his clients recognize their asset management needs, while aligning those needs with innovative funding mechanisms. In the last five years, Lance has helped his clients secure over $250 million in grant dollars. Parking Studies Experience »Historic Walker-Lake District Parking Study, St. Louis Park, MN »Downtown Victoria, MN »Parking Ordinance Revisions, St. Francis, MN »Development Review, Lindstrom, MN »Downtown Duluth and Canal Park, Duluth, MN »*Hagfors Center for Science, Business and Religion, Augsburg College »*Chemistry and Advanced Materials Science Building (UMD Parking Study), University of Minnesota Duluth »*Selby-Western Neighborhood, Saint Paul, MN »*Residential Parking Permit Review, Saint Paul, MN »*Towerside Innovation District (TOD Parking Framework) , Metro Transit »*Downtown Prior Lake, MN »*Downtown Willmar, MN »*Fort Snelling, Minnesota Historical Society Other Relevant Planning Experience »Comprehensive Plan | Stillwater, MN »Before and After Study (Pedestrian and Bicycle Funding Evaluation) | Metropolitan Council »Regional Solicitation Impact Study | Metropolitan Council »*Local Road Research Board System Preservation Guide | MnDOT »Comprehensive Plan (Multimodal Elements) | Richfield, MN »Comprehensive Plan (Multimodal Elements) | Waukee, Iowa »*Long Range Transportation Plan | Stearns County, MN »*Complete Streets Check-List | Wadena, MN Lance Bernard Project Manager | 612.252.7133 | lance@hkgi.com PARKING SYSTEM EFFICIENCY STUDY PROPOSAL3 <Align image to this guide PROFESSIONAL QUALIFICATIONS Years of Experience: 20 Education »Master of Landscape Architecture - University of Minnesota »Bachelor of Environmental Design - University of Minnesota Registration »Landscape Architect, Minnesota, License No. 42954 Memberships/Affiliations »Urban Land Institute (ULI) »Sensible Land Use Coalition »Minnesota Design Team (Houston, MN) Awards »2015 ACEC-MN Engineering Excellence Honor Award - Buffalo Commons, Buffalo, MN »2010 Preservation Award - Minnesota Preservation Alliance - Red Wing Downtown Action Plan »2003 APA-MN Award for an Outstanding Plan - Hutchinson Downtown Revitalization Master Plan Downtown Redevelopment Planning and Design Experience »Downtown Planning | Stillwater, MN »Downtown Vision Update | Chanhassen, MN »Downtown Master Plan | Chaska, MN »City Square West Redevelopment Plan | Chaska, MN »East Town Small Area Plan | Excelsior, MN »Downtown Redevelopment Plan | Farmington, MN »Marketplace Redevelopment Concepts | Hermantown, MN »Downtown Revitalization Master Plan | Hutchinson, MN »Downtown Action Plan | Hutchinson, MN »Downtown Development Guide | Lakeville, MN »Highway 7 & 101 Village Center Study | Minnetonka, MN »Redevelopment Master Plan | North St. Paul, MN »Redevelopment Area Planning | Onalaska, WI »Downtown Revitalization Master Plan | Osseo, MN »Downtown Action Plan | Red Wing, MN »Penn Avenue Revitalization Plan | Richfield, MN »Downtown Master Plan | St. Francis, MN »Downtown Revitalization Master Plan | Victoria, MN »Downtown Commons Plaza and Streetscape Design | Buffalo, MN »Federal Reserve Parking Facility Site Planning and Design | Minneapolis, MN »Complete Streets Study | Red Wing, MN »Downtown West Infrastructure Improvements | Victoria, MN »Wayfinding and Signage Master Plan | Hutchinson, MN »Gate, Wayfinding and Signage Plan | Duluth, MN As a principal with HKGi Bryan has provided leadership on a broad range of planning and design projects for public sector clients, including a wide range of downtown redevelopment planning and design projects. His involvement in numerous award-winning projects attests to his expertise and creativity as an urban designer, and his leadership consistently results in design solutions that incorporate client and community needs, enhance connectivity, promote sustainability, and are economically viable. Bryan has worked with the City of Stillwater on recent downtown planning initiatives and is familiar with some of the new opportunities and challenges that Downtown Stillwater faces due to recent infrastructure changes. He will be able to augment his knowledge about Downtown Stillwater with lessons he has learned from his downtown planning and urban design experience in communities such as Chaska, Excelsior, Onalaska, Victoria, and Red Wing, among others. Bryan Harjes PLA, LEED AP Vice President | 612.252.7124 | bryan@hkgi.com STILLWATER, MINNESOTA 4 <Align image to this guide PROFESSIONAL QUALIFICATIONS Jesse Thornsen AICP, LEED Green Assoc. Planner | 612.252.7129 | jesse@hkgi.com Years of Experience: 6 Education »B.S. Community and Regional Planning – Iowa State University, 2012 Registration »American Institute of Certified Planners – Cert. #028951 »LEED Green Associate – Cert. #10733040 Professional Development »Transportation Research Board Annual Meeting - 2018 »MnDOT Complete Streets Workshop - 2018 Jesse is a certified planner whose broad project experience includes comprehensive planning, transportation planning, roadway reconfiguration, master planning, subdivision platting, and planned development ordinance creation. Jesse’s professional interest in transportation and mobility planning has enabled him to build a strong base of knowledge that he can draw on in his related planning work. He emphasizes a user-friendly approach and strives to ensure that streets and communities can meet their mobility and access needs while providing safe, inviting, economically productive, and healthy transportation systems. Jesse also brings advanced graphic design and communication skills to his project work. He seeks to reduce the communication barriers between local government and community stakeholders through his ability to translate ideas, data, and processes into visually compelling graphics. Transportation Planning Experience »Historic Walker Lake District Parking Ordinance | St. Louis Park, MN »Bike-Ped Plan | Farmington, MN »Metropolitan Council Before and After Study (Pedestrian and Bicycle Funding Evaluation) | Minneapolis-St. Paul Region, MN »Redevelopment Master Plans | Onalaska, WI »Downtown Master Plan | St. Francis, MN »Uniform Development Code/Zoning Ordinance Update | Onalaska, WI »*SH 146 Corridor Subregional Transportation Initiative | Baytown, TX »*Houston Bike Plan | Houston, TX »*US 290 Value Capture Study | Houston Region, TX »*H-GAC Pedestrian Evaluation Tool | Houston-Galveston Region, TX »*H-GAC Bicycle and Pedestrian Documentation | Houston-Galveston Region, TX »*H-GAC Regional Parking/Mobility Study | Houston-Galveston Region, TX »*White Oak Village Trail Oriented Development | Houston, TX »*SH 249 Access Management Study | Houston, TX »*West Houston Mobility Study | Houston, TX »*Parking Variance Application | Houston, TX Comprehensive Planning Experience »Comprehensive Plan | Stearns County, MN »Comprehensive Plan | Columbia Heights, MN »Comprehensive Plan | White Bear Lake, MN »Comprehensive Plan | Johnston, IA »Comprehensive Plan | Lindström, MN »Comprehensive Plan | Inver Grove Heights, MN »Comprehensive Plan | Kasson, MN »Comprehensive Plan | Maplewood, MN »Comprehensive Plan | Red Wing, MN »Comprehensive Plan | South St. Paul, MN »Comprehensive Plan | Stillwater, MN PARKING SYSTEM EFFICIENCY STUDY PROPOSAL5 <Align image to this guide PROFESSIONAL QUALIFICATIONS Beth is a planner and a recent graduate of the University of Wisconsin – Madison’s Department of Planning & Landscape Architecture. As a graduate student, Beth worked for the University of Wisconsin-Extension’s Local Government Center. Some of her project-related experience there included analyzing survey results and Census data for several comprehensive plan updates, completing a land use analysis for the Sauk Prairie region’s Water Street Visioning Plan, and creating best practice guidelines for infill and redevelopment in the City of Middleton. At HKGi, she provides general planning services to several municipal clients. In addition to general planning services, Beth assists with comprehensive planning, grant writing, and zoning ordinance writing and amendments. In her planning services work, Beth frequently reviews development proposals and has to understand how zoning ordinances and development impact or influence one another. Parking and urban design guidelines are typically issues that she has to address and interpret in her work. She has provided planning services for Stillwater in the recent past, and her downtown planning experience includes work in Victoria and St. Francis. Beth Richmond Planner | 612.252.7127 | beth@hkgi.com Planning Project Experience »Comprehensive Plan | Benton County, MN »General Planning Services | Bondurant, IA »Active Living Grant Writing | Dakota County, MN »Comprehensive Plan | Gaylord, MN »Housing Study | Grand Marais, MN »Comprehensive Plan | Greenfield, MN »General Planning Services | Greenfield, MN »Zoning Ordinance Update | Kasson, MN »General Planning Services | Lindström, MN »General Planning Services | Medicine Lake, MN »General Planning Services | Mound, MN »Uniform Development Code/Zoning Ordinance | Onalaska, WI »Comprehensive Plan | South St. Paul, MN »Comprehensive Plan | St. Francis, MN »Shape Stearns 2040 Comprehensive Plan | Stearns County, MN »General Planning Services | St. Francis, MN »General Planning Services | Stillwater, MN »General Planning Services | Victoria, MN »Comprehensive Plan | White Bear Lake, MN Education »Master of Urban and Regional Planning - University of Wisconsin-Madison »B.A., Political Science - College of St. Benedict (MN) STILLWATER, MINNESOTA 6 03. RELEVANT EXPERIENCE HKGi has an in-depth understanding of the parking issues and concerns in Downtown Stillwater. This understanding stems from our recent work in preparing the City’s 2040 Comprehensive Plan and Downtown Stillwater Plan. These efforts have helped us build trusted relationships between our team, downtown stakeholders, and community members. Beyond our recent work in Stillwater, we have developed similar projects that align with this study’s objectives. These projects have helped balance parking needs in similar environments that must embrace the downtown’s unique charm, walkability, and historical context. More importantly, these projects have applied multiple solutions (e.g., public-private partnerships, funding mechanisms, and wayfinding) that work together in order to maximize the downtown’s parking supply. Recent experience has included downtown parking studies for the cities of Chaska, Duluth, St. Louis Park, Osseo, and Victoria. HKGi will begin this project with a strong base of knowledge about Stillwater’s downtown based on past experience. Graphics HKGi has produced for downtown planning efforts include a parking location map (above), riverfront circulation framework (top right), and an urban design framework (bottom right). PARKING SYSTEM EFFICIENCY STUDY PROPOSAL7 RELEVANT EXPERIENCE < For full cutsheet, align sidebar to this guide Downtown Parking Study Victoria, Minnesota HKGi worked with a Task Force consisting of councilmembers, commission members, residents, and business owners to study the downtown parking environment in Victoria and identify strategies to help address potential or perceived parking issues in Victoria’s rapidly redeveloping downtown area. The study included an inventory of public and private, on-street and off-street parking facilities in the downtown area, including the core downtown as well as an area on the eastern fringe of the downtown. Parking utilization surveys were conducted during three key timeframes for weekdays and for Saturdays. The surveys indicated that during the highest utilization period, Friday and Saturday evenings after 6pm, parking in the two core blocks are at 85% of capacity or higher and that private parking is at capacity. Based on the findings, HKGi and the Task Force collaborated to develop a list of thirteen recommendations that range from immediate strategies such as improving wayfinding and signage systems downtown and addressing employee parking, to next phase strategies such as revising parking requirements in the city’s development code and making improvements to the urban form to better accommodate pedestrians so some of the underutilized existing parking becomes more attractive. The study also recommends studying the feasibility of building a parking structure and addressing parking on a district-wide basis. The study included parking surveys at key times during both weekdays and weekends in order to establish parking utilization rates in the downtown. STILLWATER, MINNESOTA 8 RELEVANT EXPERIENCE < For full cutsheet, align sidebar to this guide Downtown and Canal Park Parking Study Duluth, Minnesota HKGi recently conducted a parking study of Downtown Duluth and the highly popular Canal Park area. The objective was to study and implement a district- wide parking approach for the area, to include the use of innovative solutions and strategies to address a variety of challenging issues currently facing the City. Parking utilization surveys demonstrated that parking is readily available across downtown Duluth, although it is at 85% capacity or higher at a couple of key locations during business hours. Parking at Canal Park is utilized at a much higher rate on the weekends and in the afternoon and evening hours. At its peak, 6 of 14 lots at Canal Park are at capacity with one other lot above 85% capacity. Because parking in the two areas is still generally available within walking distance, the study does not point to any immediate steps that need to be taken. Instead, the City should continue to focus on monitoring utilization rates. The surplus of parking in the district should be leveraged to attract new development. As new development begins to consume existing parking, the City can begin to implement a district-wide parking model. A survey of district-wide parking strategies is included in the project memo and will provide insight for the City when it is ready to move to the next phase of planning for parking needs. ISTH 35 W 3rd St W 4th St W 1st St E 5th St W Superior St W 2nd St E 6th St W 5th St Mesaba AveE 1st St W Michigan St W Railroad St N Lake AveE 2nd St 3 7 4 4N 1st Ave EN 3rd Ave EN 2nd Ave EN 4th Ave EHarbor Dr W 6th St N 1st Ave WN 4th Ave WN 2nd Ave WN 5th Ave EN 6th Ave EN 3rd Ave W3262E Michigan StN 8th Ave WS 5th Ave WS Lake AvePittsburg Ave N 6th Ave WCanal Park DrS Cascade St E 4th St Sutphin St Mesaba Pl N 5th Ave WM-607S Lower 5th Ave WS 3rd Ave WCivic Center Cir W Commerce StL a k e P l a c e D rN 7th Ave WPriley DrW 6th St ISTH 35N 5th Ave WMesaba AveW 2nd St Mesaba Ave N 6th Ave WN 5th Ave W1 1 1 1 1 1 10 10 11 11 11 11 12 12 13 13 14 14 15 15 16 16 17 17 18 18 19 19 2 2 2 20 20 20 21 22 22 24 24 25 25 26 26 27 27 28 28 29 29 3 3 3 30 30 31 31 32 32 33 33 33 33 33 34 34 35 35 36 36 36 37 37 38 39 4 4 4 40 41 42 43 5 5 5 6 6 6 7 7 7 8 8 8 9 9 Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community ´Downtown Duluth Parking Study PARKING SYSTEM EFFICIENCY STUDY PROPOSAL9 RELEVANT EXPERIENCE < For full cutsheet, align sidebar to this guide Wayfinding Signage System Chaska, Minnesota HKGi conducted a citywide analysis to identify Chaska’s wayfinding needs for signage targeted towards vehicular traffic, trail users, and signage needs specifically in the downtown area. After conducting an analysis of current conditions, HKGi identified key destinations, specific locations throughout the community for new signage, and also identified what type of signage (Gateway, Directional, primary, secondary, Trailhead, Trail ) would be most appropriate for each location. HKGi also designed signage concepts and sketches for each type of sign as well as potential thematic concepts to help organize the signage system. Information delivered to the City by HKGi also included unit cost estimates for each sign type, design guidelines, and phasing for implementation. STILLWATER, MINNESOTA 10 RELEVANT EXPERIENCE < For full cutsheet, align sidebar to this guide Downtown Streetscape and Public Space Design Chaska, Minnesota HKGi led the community through the schematic design process to create a streetscape and public space improvement plan for Chaska’s historic downtown core, which includes City Square and City Hall Plaza, two important outdoor public spaces. The design process established a materials palette that can be used on future streetscape improvements throughout downtown Chaska. A parking analysis was also conducted as an important part of the planning process. The streetscape analysis included identifying character types for each of the downtown’s streets as well as a character analysis of City Hall Plaza and City Square Park. These analyses provided streetscape design, parking, and furnishing directions for each street segment. The parking analysis indicated a surplus of parking in the downtown core and was conducted in order to provide support for the elimination of spaces in some locations and a switch to angled parking in other locations. The changes to the parking model resulted in an overall increase in parking spaces, but a reduction in one quadrant that had an excess of 150 spaces. Street section illustration for 2nd Street at Paseo Plaza - Commercial Heritage Street PARKING SYSTEM EFFICIENCY STUDY PROPOSAL11 RELEVANT EXPERIENCE < For full cutsheet, align sidebar to this guide Comprehensive Plan Stillwater, Minnesota The City of Stillwater marked its 100th year of planning by completing its 2040 Comprehensive Plan, which will see the beginning of a new era in the city’s history. The Stillwater Lift Bridge, which in recent years has been a source of remarkable traffic congestion, particularly for Stillwater’s well-preserved and well-loved downtown, closed to automobile traffic in 2018 and will become a pedestrian and bicycle bridge in the near future. The closing of the Lift Bridge to automobiles will usher in new opportunities for downtown as the traffic that once clogged Main Street decreases, freeing up the streets for weekend shoppers, outdoors recreation enthusiasts, and potentially new downtown residents who might be attracted to live, work, and shop in Stillwater’s compact, walkable downtown. In addition to the Downtown Plan chapter, which was developed in a separate project, the Comprehensive Plan emphasizes redevelopment and development opportunities elsewhere in the city, particularly along the edges of the community and along the Highway 36 corridor. The need to identify additional housing opportunities, as well as mixed uses in selected areas, resulted in a future land use plan that will enable appropriate housing and commercial growth without disrupting Stillwater’s established low density residential areas. The Comprehensive Plan also identifies room for business park and industrial growth along the southern edge of the city, along the Highway 36 corridor. The comprehensive plan for Stillwater addressed several issues including redevelopment concepts for focus areas throughout the city (left) and policies and strategies to protect historic resources such as the public stairwell downtown and natural resources such as the many bluffs that give the city its unique character and extraordinary viewsheds. STILLWATER, MINNESOTA 12 RELEVANT EXPERIENCE < For full cutsheet, align sidebar to this guide Downtown Action Plan Red Wing, Minnesota HKGi provided strategic planning and urban design services for Red Wing’s historic downtown, which resulted in the creation of a downtown action plan rooted in the vision of community members and the Mayor’s Downtown Action Plan Task Force. The action plan targets and embraces a core set of six main community values – to 1) create vibrant gathering places, 2) attractive housing options, 3) thriving commerce, and 4) strong connections that 5) celebrate the experience and 6) foster sustainability. A hallmark of the plan is a tool kit designed to facilitate smooth and ongoing implementation. The plan includes a creative “Decision Principles Checklist” and an “Actions Matrix” - identifying the key questions the plan implementer should ask when evaluating an action or project in downtown Red Wing. Since adoption of the Action Plan, HKGi has worked with the City to implement important streetscape improvements, create a master plan for He Mni Can-Barn Bluff Park, and begin planning work for a pedestrian bridge and redevelopment in the Old Main area of downtown. 2010 Merit Award for Planning & ResearchDOWNTOWN RED WINGaction plan jUNE 2009 2010 Preservation Award Downtown Red Wing enjoys a wealth of historic and natural amenities including bluffs and parkland along the banks of the Mississippi River PARKING SYSTEM EFFICIENCY STUDY PROPOSAL13 RELEVANT EXPERIENCE < For full cutsheet, align sidebar to this guide Downtown Signage and Wayfinding Master Plan Hutchinson, Minnesota As part of Hutchinson’s ongoing downtown revitalization, the City retained HKGi to focus on designing a master plan to emphasize identity, place making and wayfinding. The master plan lays out a framework for the implementation of a unified signage and wayfinding system designed to aid, educate, and orient local residents and incoming trail users to downtown Hutchinson’s history and destinations. The plan establishes two districts around downtown and the Crow River and identifies key park, downtown, and historic destinations within each district. Key to the success of the project was the establishment of a design aesthetic for signage elements which unified the city’s existing system of streetscape elements with the historic and architectural features of the downtown and Crow River districts. The plan specifies critical sign design details, sign location and orientation, and provides a phasing plan enabling a timely and cost effective roll out of the system. Following the creation of the master plan, HKGi created construction documentation and conducted construction administration for the implementation phase of the project. Districts and Destinations Map Final Entry and Interpretive Signage Concepts River District Directional Sign Crow River Trail System Map Kiosk STILLWATER, MINNESOTA 14 RELEVANT EXPERIENCE < For full cutsheet, align sidebar to this guide Heritage Landing Parking Facility - Federal Reserve Bank Minneapolis, Minnesota HKGi is currently working with a multi-disciplinary team, led by BWBR Architects, to design and construct a parking ramp and associated site improvements for expansion of their downtown Minneapolis campus. The project, known as Heritage Landing, is located in Minneapolis’s North Loop neighborhood, near the Mississippi River. The proposed Heritage Landing parking ramp will complete the Federal Reserve Bank’s campus master plan and provide parking for employees as well as North Loop area businesses and visitors. The Heritage Landing site design concept is in support of planning principles established by North Loop area planning initiatives, including the provision of safe, attractive, and publicly accessible green spaces in the North Loop neighborhood; improved pedestrian and bicycle connections between the North Loop neighborhood, the Cedar Lake Trail, and the Mississippi River; enhanced view corridors to existing landmarks and the Mississippi River; flexible outdoor spaces that can be programmed for formal and informal community gathering events throughout the year; reduced hard space and the introduction of native plant materials; and the incorporation of best management practices (BMPs) for managing stormwater runoff to improve water quality and reduce runoff. The planned expansion is scheduled for construction beginning in fall 2019 and completed by fall 2020. Site design improvements include: - Pedestrian Promenade - Paved plaza spaces - Flexible/open central lawn area - River overlook and pergola - Native plantings/landscaping - Trail improvements - Public art - Special site lighting PARKING SYSTEM EFFICIENCY STUDY PROPOSAL15 RELEVANT EXPERIENCE < For full cutsheet, align sidebar to this guide City Square West Redevelopment Concept Chaska, Minnesota HKGi is providing leadership for a multidisciplinary team exploring redevelopment concepts for a key parcel in downtown Chaska. The team includes an architect, and a real estate developer, who is providing expertise related to commercial and residential market conditions and feasibility. HKGi is also leading the team in conducting a site study for a new downtown library that the City is planning on constructing. The project team, representatives from the City, key stakeholders, and current property owners have explored a variety of redevelopment scenarios and assessed each scenario for its economic feasibility as well as for its ability to contribute to the vision established in Chaska’s Downtown Master Plan. A key element emphasized in the redevelopment concepts is the Paseo Connection, an attractive, safe, north-south mid-block connection that uses alleyways as premier pedestrian thoroughfares. Exploration of the redevelopment concepts for this block have focused on ways to activate the Paseo with alley-facing businesses and placemaking elements. An on-site library has been part of the concepts being explored. A more expansive library site study will enable the City’s leadership to compare and test the feasibility of an on-site library with the costs and feasibility of building a library on other sites in the downtown area. Exploration of development concepts included 3D renderings to help stakeholders and the project team explore building massing and site navigation scenarios (left). The planning process also had to consider potential parking solutions for the redevelopment. Sketches of various concepts illustrated underground parking configurations. STILLWATER, MINNESOTA 16 04. FEE QUOTATION HKGi has prepared a fee that aligns with the prescribed scope of work and deliverables listed in the Request for Proposals & Qualifications. We also understand this study will occur in two phases (Phase I and Phase II). In that respect, we will work closely with Stillwater staff and the Stillwater Downtown Parking Commission to ensure the first phase leads towards realistic implementation measures that can be evaluated as part of the second phase. At that time, HKGi and Stillwater staff will scope the second phase within an agreed upon budget. We anticipate the first phase of work to be completed by the end of January 2020 and within the proposed fee listed below: Task Estimated Hours Fee 1. Project Coordination 20 $2,300 2. Engagement 20 $3,100 3. Exploration Phase 90 $8,900 4. Strategies & Recommendations 70 $7,700 5. Final Deliverables 30 $2,800 Subtotal 230 $24,800 Reimbursable Expenses $200 Not-to-Exceed Total $25,000 Additional Meetings We anticipate any additional meetings outside of those listed in the scope provided in the RFQ would be led by the project manager, Lance Bernard. His hourly rate for additional meetings will be billed at $130/hour. If additional time is required for preparation of materials, the rate for staff support time would be billed at a rate of $75-$85/hour, depending on the type of staff support needed. If additional meetings are required, HKGi will work with the City in advance to identify the necessary resources and provide an anticipated meeting cost. Additional meetings will be billed on an hourly basis. DOWNTOWN RED WING DOWNTOWN CHASKA PARKING SYSTEM EFFICIENCY STUDY PROPOSAL17 Creating PLACES that enrich PEOPLE’S lives