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HomeMy WebLinkAbout1994-08-08 CPC Packetr water THE BIRTH PLACE OF MINNESOTA PLANNING COMMISSION CITY OF STILLWATER 216 NORTH FOURTH STREET NOTICE OF MEETING The Stillwater Planning Commission will meet on Monday, August 8, 1994, at 7 p.m. in the Council Chambers of City Hall, 216 North Fourth Street. Approval of Minutes of July 11, 1994 AGENDA 1. Case No. SUP/94-42. A special use permit for expansion of an existing athletic club and approval to allow joint parking between the athletic club and an adjacent medical office. The property is located at 1826 Northwestern Avenue in the BP-O, Business Park, Office District. E.A. Larey, applicant. 2. Case No. V/94-43. A variance to the sign ordinance to allow a 5 sq. ft. sign, 3 ft. in height for an existing business in a residential zoning district. The property is located at 303 North Fourth Street in the RB, Two Family Residential District. James Cummings, applicant. 3. Case No. PUD/94-44. A planned unit development for the construction of a 65-unit apartment complex at Tuenge Drive and 61 st Street in the RB, Two Family Residential District. Paul Schaefer, applicant. 4. Case No. V/94-45. A variance to the lot size requirement (7,500 required, 7,095 proposed) and sideyard setbacks (30 ft. required, 12 ft. proposed) and (10 ft. required, 5 ft. proposed) for the construction of a single-family home. The property is located at 124 S. Sherburne in the RB, Two Family Residential District. Susan Doerr, applicant. 5. Comprehensive Plan Update - work schedule update - ward meeting update 6. Other Business CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121 STILLWATER PLANNING COMMISSION MINUTES JULY 11, 1994 PRESENT: Gerald Fontaine, Chairman Glenna Bealka, Duane Elliott, Dorothy Foster, Rob Hamlin, Jay Kimble, Kirk Roetman, Don Valsvik, Darwin Wald ABSENT: None ALSO PRESENT: Steve Russell, Comm. Dev. Director Ann Pung-Terwedo, Planner APPROVAL OF MINUTES Motion by Darwin Wald, seconded by Glenna Bealka to approve the minutes of June 13, 1994 as submitted. All in favor. an 3_191W.V"IL Case No. V/94-40 - A variance to the rearyard setback requirement (25 feet required, 15 feet proposed) for the construction of a three -season porch. The property is located at 1923 Eastridge court in the RB, Two-family Residential District. Marcella "Sally" Mackey, owner, presented the request. She is unable to use her deck because of allergies and wishes to replace the deck with a three -season porch. Staff recommended denial because this residential area has established setbacks. Mrs. Erickson, 1936 Tuenge Drive, stated that no other requests have been allowed. She was not allowed to put up a redwood fence. She also stated that it would impact on the future sale of her property. Myrtle Alexander, 1926 Tuenge Drive, stated that it will take away the view from her backyard. There is not much backyard as it is. Darwin Wald asked if the existing deck could be enclosed. Mr. Russell responded that it could not be done without a variance. Motion by Kirk Roetman, seconded by Darwin Wald to deny the variance request, V/94-40. Motion carried 8-0. Rob Hamlin was absent. Case No. SUP/V/94-36 - A special use permit for a 24-unit apartment building for the physically handicapped and variance to the parking ordinance (48 spaces required, 30 spaces requested). Stillwater Planning Commission Minutes July 11, 1994 The property is located at 1370 Curve Crest Blvd in the RCM, Medium Density Residential District. Accessible Space Inc., applicant. David Sprangers, Accessible Space, presented the request. The company currently has one project in Duluth and one under construction in Austin. He is requesting the parking variance because most of the residents will not have cars. Residents must meet physical and financial qualifications for this type of housing. There is room for the required number of parking spaces, and the Commission suggested that these be indicated on the plan. Cond. No. 1 will be amended to include this item. Duane Elliott asked about providing engine heaters with the parking spaces. Steve Russell noted two comments from the City Engineer: A provision for on -site detention of run-off is needed, and an erosion control plan should be required. These items will be condition number 4. Mr. Elliott asked about sprinklers for the building. The applicant stated that all rooms, corridors, and elevator shafts will be sprinkled. Motion by Kirk Roetman, seconded by Dorothy Foster to approve the variance and special use permit, SUPN/94-36, with four conditions as amended, and to include electrical outlets on the parking spaces next to the building. Carried 9-0. Case SUB/V'/94-37 - A variance to the lot size requirement of 10,000 square feet for a minor subdivision of 22,564 sq. ft. into 2 lots of 8,175 sq. ft. and 14,389 sq. ft. The property is located at 181 Bayberry Court in the RA, Single Family Residential District. Interlachen Companies, applicant. Clark Nyberg, Realty World, presented the case for Interlachen Companies. He explained that this development was designed 15 years ago as a townhouse development, then the plans were changed to single family homes. Nancy Upsahl, 241 Bayberry, stated that the home would probably be better maintained if it was owner -occupied. She asked that there be a condition that Lot 15 not be split again. Motion by Duane Elliott, seconded by Don Valsvik to approve the variance and minor subdivision request, SUB/V/94-37. Motion carried 9-0. Case No. V/94-38. A variance to the sideyard and rearyard setback requirement (10 feet sideyard required, approximately 3.5 feet proposed and 20 ft. rearyard required, 0 feet proposed) for a F) 9- Stillwater Planning Commission Minutes July 11, 1994 kitchen addition to an existing structure. The property is located in the CBD, Central Business District. Richard Chilson, owner, presented the application. He stated that the present kitchen is inadequate. Duane Elliott asked about venting. Mr. Chilson stated that a new vent will be installed. Motion by Darwin Wald, seconded by Dorothy Foster to approve the variance request, V/94-38. Carried 9-0. Case No. SUP/94-39 - A special use permit for the construction of a 48-room hotel, bar/restaurant and conference center. The property is located at 127 South Water Street in the CBD, Central Business District. St. Croix Preservation Company, applicants. Chuck Dougherty and Duane Hubbs of St. Croix Preservation Company, along with the architect, presented the application. The Lumberman's building will be restored, and the Hooley's store will be demolished with a new structure in its place. There was discussion regarding the parking. The applicants noted that there will be valet parking for the hotel. The City Engineer has recommended no parking on Water Street near the hotel entrance. Duane Elliott noted the parking deficiency of 90 spaces. Duane Hubbs stated that the City has retained the air rights above the parking lot and may be able to build a parking ramp in the future. Steve Russell noted that the parking requirements are based on square footage as stated in the zoning ordinance. Richard Kilty, 118 West Oak, questioned why the entrance would be on Water and Chestnut Streets. Mr. Hubbs stated that this originally was the main entrance. Mr. Kilty felt that this will create a traffic problem. Rob Hamlin questioned the difference in coloration between the new and old sections. Ann Pung-Terwedo explained that Secretary of Interior Standards for Rehabilitation require the historic building to be clearly separate from the new portion. Motion by Glenna Bealka, seconded by Darwin Wald to approve the special use permit, SUP/94- 39, with eight conditions. Motion carried 8-1. 3 M Stillwater Planning Commission Minutes July 11, 1994 Case No. V/94-41 - A variance to the approved sign program for location of two signs, one 3' x 6' and one 3' x 12' sign at 1672 South Greeley in the Business Park commercial Zoning District, Abbott Paint, applicant. Stephen Abbott and Sue Jacoby presented the application. The signs are from a previous store and the owners wish to use these same signs. The light will be on a timer and will turn off at night. The Commission questioned the existing sign on the boulevard. There is one recommended condition of approval. The Commission agreed to change the wording to: No other signage shall be allowed on the building. Motion by Kirk Roetman, seconded by Dorothy Foster to approve the variance request, V/94-41, with one condition. Motion carried 7-1. Glenna Bealka was absent. Comprehensive Plan Update Ann Pung-Terwedo reviewed the Comprehensive Plan task force meetings. Steve Russell reviewed the request which the Ward Network presented at the last City Council meeting. The Commission agreed that delaying the Comprehensive Plan update for 6 months or more is not reasonable, and felt that a 2-month delay would be adequate. Ann asked that the Commission review the information from all four workshops, the ward network, and related goals and policies. Adjournment Motion by Kirk Roetman, seconded by Darwin Wald to adjourn the meeting at 9:40 p.m. Carried. Submitted by: Shelly Schaubach Recording Secretary 4 PLANNING APPLICATION REVIEW Case No. SUP/94-42 Planning Commission Date: August 8, 1994 Project Location: 1826 Northwestern Avenue Zoning District: BP-0 Commercial Applicant's Name: River Valley Athletic Limited Partnership Type of Application: Special Use Permit Project_Descri tp ion The request is for a special use permit to construct a two level 7072 square foot addition to an existing 26,802 square foot recreation facility. Discussion The new use include, on the first level, a relocated reception area, pro shop, child exercise area, tanning beds, retail sales, kitchen and food storage area and on the second level, expanded workout area totaling 7072 square feet on the two levels.. The expansion intrudes into the front parking lot reducing the number of spaces by 12. The expanded use area is estimated to require an additional 25 spaces for a total required parking number of 110 for the entire facility. Seventy of the 110 spaces are provided on the athletic club site with the remaining spaces shared with the adjacent River Valley Professional Building use. A driveway access is being provided to connect the two parking area. This shared parking should work well based on the nature of the two uses and different peek parking demand times. The owners of the athletic club have permission based on a parking easement agreement to use the adjacent parking for their activities. There are 60 spaces in the medical arts parking lot. The parking ordinance allows for a shared parking approach when the parking use is compatible. Peek demand for the recreation facility is after 4 p.m. on weekdays which is compatible with the medical use. Recommendation Approval Conditions of Approval 1. A parking easement agreement shall be entered into between the owner of the athletic club and medical professional building for the provision of required parking as approved by the city attorney and community development director before the building permits are issued for the addition. 2. The drainage plans shall be reviewed and approved by the city engineer. The driveway in front of the building shall be one way to the south with marking and signage. Attachments: Plans COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STILLWATER CITY OF STILLWATER 216 NORTH FOURTH STREET STILLWATER, MN 55082 APPLICATION N0. 6UP� DATE: 07/22/94 ' ACTION REQUESTED FEE Appeal Certificate of Compliance XX Conditional or Special Use Permit Design Review Permit Planned Unit Development Variance Comprehensive Plan Amendment Zoning Amendment Other -- ngi neering Revi ew Fee _ TOTAL FEE -� ENVIRONMENTAL REVIEW EAW EIS No Special Environmental Assessment Required The applicant shall be responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. PLEASE PRINT OR TYPE ADDRESS OF PROJECT 1826 Northwestern Avenue ASSESSOR'S PARCEL NO. ZONING DISTRICT DESCRIPTION OF PROJECT Addition to existing athleEic club building. "I hereby state the foregoing statements and all data, information and evidence submitted herewith in all respects, to the best of my knowledge and belief, true and correct. I further certify I will comply with the permit if it is granted and used." PROPERTY OWNER River Valley Athletic Club Limited PtshpREPRESENTATIVE MAILING ADDRESS 1826 Northwestern Avenue MAILING ADDRESS Stillwater ZIP ZIP TELEPHONE - TELEPHONE SIGNATURE .-� 11 SIGNATURE _ Any decision made o is pr posaF caX be appealed within ten (10) calendar days of the date of the action. APPLICATION DATA Q LOT SIZE (Dimensions) x " TOTAL FLOOR AREA SQ. FT. TOTAL LAND AREA sq, ft. PROPOSED FLOOR AREA SQ, FT. HEIGHT OF BUILDINGS: Stories Feet BUILDING COVERAGE SQ. FT. (Principal) PAVED IMPERVIOUS A7—A SQ. FT. (Accessory) # OFF STREET PARKING SPACES - ** Refer to site information and building information on sheet 1 of drawings. 3Q APPLICATION SUBMITTAL REQUIREMENTS For each box checked below a handout describing the application submittal requirements for that planning permit is attached. Make sure complete information is provided with the application. 1. Appeals 2. E:] Building Moving Permit 3. [::] Certificate of Compliance 4. [K[ Conditional or Special Use Permit 5. L ` General Bluffland/Shoreland/Floodplain 6. [�] Design Permit 7. Grading Permit 8. C[ Planned Unit Development 9. F_[ On -site Sewer Permit 10. Q Site Alteration Permit 11. L_j Variance 12. [-1 Vegetative Cutting Permit 13. Zoning Amendment 14. Comprehensive Plan Amendment 15. Other M RECORD OF ACTION ON APPLICATION Decision Authority Date of Action Decision by Authority Appeals Period (Date) Appeal Filed (Date) Appeal Scheduled (Date Appeal Decision Authority Appeal Decision Approved Denial (Date) Decision Complete (Date) Community Development Dire tc or Professionals August 3,1994 Mr. Steve Russell Community Development Director Planning Commission City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Re: Special Use Permit — River Valley Athletic Club Dear Mr. Russell: (612) 439-6703 �✓ Stillwater Medical Arts Building Suite #104 1701 Curve Crest Boulevard Stillwater, MN 55082 I am responding to the Agenda item (Case No. SUP/94-42) requesting a Special Use Permit for expansion of an existing athletic club and allowance of joint parking between this club and the adjacent medical office. Due to schedule conflicts, we are unable to have a representative at the August 8,1994 Stillwater Planning Commission Meeting. As Administrator for River Valley Professionals Partnership, owner of the adjacent medical office (Stillwater Medical Arts Building), we are supportive of the Special Use Permit under request to the City of Stillwater Planning Commission. We believe the long-standing good relationship between these adjacent properties and businesses has been successful in joint cooperation. We also believe that, by permitting joint use of existing parking space, both properties can most effectively utilize the existing developed parking resources to maintain an attractive look to the City of Stillwater and neighboring businesses. The parking lot currently developed at the Stillwater Medical Arts Building is sufficient to support the needs of both business properties. With different service hours for each business, this cooperative parking effort enhances the ability of these organizations to provide a maximum lawn size for the beauty of the community, as well as a large pervious soil area for the environment. It is our hope that the Planning Commission will recommend approval of this Special Use Permit to the City Council. Thank you for consideration of our endorsement of this request. Si erely, (ak --- Robert C. Nuff Administrator TI A ray PR�r•_cc. �'DN 6/[Bl9a RIVER VALO -1RLETIC CLUB I 026 Northw.. tarn Avenue St ll lcahr, eN 77082 SITE INFDRMTION 1 Area of PropertYl 97,128 SF 2 Inp... loos SIt. Coverage, 52,277 9f Allocable 60'/. of 07,128 Propo dThe Building-eslsting 19,012 SF proposed 3,780 Parking & Drlvways 27,049 Sidwalks 3,811 Ell sting Patio 1,350 Total Proposed 74,T97 SF 3 Landscap Nngl 17,426 SF Requlred 20'6 of 87,128 31 ,731 SF Proposed 4 Parklnq, Requlred_Private club classification Der Ll ty Eslsting on Site, (BB) 9'0' stall■ Proposed) (71) 910, atolls (3) NC stells Any additional park Ing to be provided on the adi acenI cosnercl al parking lot to the north cl th entrances rl thin 300 het par city reguiations. See sl to plan for proposed connect ing dr ivw.Y. BUILDING INFORMATION 1 occupancy Cl asslf lcalion, E Dlvlslon on 9,1DaYsCarely Group 2 Occupancy Separation -Table 5B1 None required 3 Type of Construction, Type 11-ona hour 4 Allowable Floor Area -Table 5C1 13,300 SF (one story bldg) 5 Al Ia bla Fl oar Area Increase -Sect lon 506(a)2e A Beparaf ion on three aides-Increau area 2.S/. for eact. foot of utback gre■ter than 20 het B From stlback (East) 32'D' C (52Ft-24Ft1 a 2.5 - BODY Increase D 13,500 SF. (13,500 s Box)- 24,300 SF (one story) 6 Total Alloeable Floor Area-Sectloa 50581 24.300 SF s 2+ 48,600 SF ) Total Proposed Floor Meal Elist ln9 Bu l ldl n0 Flrat Fir 19,012 SF Second Fir 7,790 Proposed Addi I an First Fir 3,7B0 5e:ond F I r 3,492 Total Proposed Floor A.. 33,874 IF Total Proposed Largest Single SWY 22,792 IF l-,. G77111 L5G j FEW M a( milks G4 API 1t>7 Pf re,w,w I,,raa y � �.dPcFtt I.+tJts � romw144% V 41" �ieN Swu- ,yM1•YLfq. 7 � Q v` Z [ I[ U1 3 S x r O Z 94ifc, "0 Im" rl'5�1 �p. " MPji{L I b<I`�IIJt� 91111!lY,IF1b f�' I I t» fyw,ILIS ON" MMP - 54' Iz� Wr, qae� ,ur�"is r---_� — . tiwxr>"� kw � 435-1� I NI� �tlladja(FJ� M{1 �vS� '1k�7 I -as A* 3 r.T�u.�itiTt�4ln� 3� C�1' L'�SS�FJ�, �'#tilti`Pf � .� [ i I H �� f�•f� `�G IO�J I,�c�WN� �T� li IT �EEBA.. i 14-4-11' IOT GthlL%f#.�6 (yfFJ�tSt . ��-6 reams a I 94� J �•2�•94 pfc{25fv PGflI?IGN PVC( 'r MH k.UL CLLh , �' MJ�ya 711E.l.VdJti'Jtir�r �1JJ�, • ZD�a� . PLANNING APPLICATION REVIEW Case No. V/94-43 Planning Commission Date: August 8, 1994 F Project Location: 343 North Fourth Street Zoning District: Two Family RB Applicant's Name: James Cummings Type of Application: Variance Pr ject Description A variance to the sign ordinance to allow a 5 sq. ft. sign, 3 feet in height for an existing business. Discussion The request is to place a 5 sq. ft. sign, 3 feet in height approximately 3 - 4 feet from the sidewalk. There are two concerns about this request. The first is the location of the sign. In other zoning districts. Signs must be setback at least 15 feet. There is a curve in the driveway and the sign could be placed north of that point. It would be visible from Fourth Street. There is concern about the sign height of 3 feet. This could be reduced to 2 feet and still get the visibility. Fin-- The proposal as conditioned of meets the intent of the sign ordinance and will not greatly affect the neighborhood. Recommendation Approval as conditioned.. Conditions of Approval 1) The sign shall be setback 15 feet from the property line. 2) The sign height shall be reduced from 3 feet to 2 feet. Attachments Application form Letter from applicant PLANNING ADMINISTRATIVE FORM 3 P6 , q-ro cST'r, Assessor's Parcel No. COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STILLWATER 216 NORTH FOURTH STREET STILLWATER, MN 55082 ACTION REQUESTED Appeal Certificate of Compliance Conditional or Special Use Permit Design Review Permit Planned Unit Development Variance Comprehensive Plan Amendment Zoning Amendment Other Engineering Review Fee Total Fee Case No. ._ T Date: de _� Fee Paid: ADDITIONAL ENGINEERING COSTS MAY BE INCLUDED AS PART OF THIS APPLICATION Environmental Review EA W EIS No Special Environmental Assessment Required FEE The applicant shall be responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. Address of Project 30 Zoning District "I hereby state the foregoing statements and all data, information and evidence submitted herewith in all respects, to the best of my knowledge and belief, true and correct. I further certify I will comply with the permit if it is granted and used." Property Owner S Cum M t N 6 S Representative � Paz ()fad S V,,,J,4 eC,4 Mailing Address 3 E33 13 0, �l'Z-- Mailing Address 'Z-.—Z- (24 rh rr. F&C S S L-L.W M Na Telephone Nd 9. — A 4 Telephone Me Signature �,i k: r, Signature rLAA r Any decision.made on this proposal can be appealed within ten calendar days of the date of the action. Lot Size (dimensions) x sq. ft. Total Floor Area sq. ft. Total Land Area Proposed floor area sq. ft. Hight of Buildings: Stories Feet Building Coverage sq. ft. Principal Paved Impervious Area sq. ft. Accessory Number of off street parking spaces Date of Public Hearino is I U FAPPEALS I BUILDING MOVING PERMITS CERTIFICATE OF COMPLIANCE I CONDITIONAL OR SPECIAL USE PERMIT I I GENERAL BLUFFLAND/SHORE LAND/FLOOPLAIN I � f DESIGN PERMIT t CGRADING PERMIT PLANNED UNIT DEVELOPMENT ON -SITE SEWER PERMIT j SITE ALTERATION PERMIT u VARIANCE VEGETATIVE CUTTING PERMIT ID ZONING AMENDMENT COMPREHENSIVE PLAN AMENDMENT C OTHER Record of Action on Application Decision Authority Date of Action Decision by Authority Appeals Period Appeal Filed Appeal Scheduled Appeal Decision Authority Apeal Decision Decision Complete (date) (date) (date) Approved Denied Date_ (date) O O ❑0❑❑ [nc. July 22, 1994 Stillwater Planning Commission / City Council City Hall 216 North Fourth Street Stillwater, Minnesota 55082 Dear Sirs; This letter is written to ask for a variance to allow the installation of a small business dentification sign at the residence of James and Zantha Cummings, 303 North Fourth St.. James Cummings is operating a scholarly book sales outlet out of his residence and needs some kind of identification for his business. The sign will be small in size and will reflect the architecture of the area. The proposed sign will be a single faced non -illuminated project. The frame will be constructed of wood and painted to match the house. The sign blank is a molded polyurethane oval painted to match the colors of the house and lettered with a type face to match Mr. Cummings business card. The sign will be installed just to the north of their driveway on their property. The sign will be very unobtrusive and will fit in well with the neighborhood. We believe a variance should be given because there are other signs in the area allready and this sign will be as unobtrusive or less than these. The absence of a sign will greatly affect the ability of Mr. Cummings to attract sales, and to direct current clients to his business. We ask then that a variance be given in this case. Respectfully, 7 Grego . Skoog g Sign Consultant James Cummings Home Owner "Quality Signage Using Innovative Technologies." 222 Commercial St., Stillwater, MN 55082 (612) 439-6743 Imp CA E No. 1 water � I S�-M THE BIRTHPLACE OF MINNESOTA July 26,1994 RE: VARIANCE Dear Property Owner: The City of Stillwater has received a request from James Cummings for a variance to the sign ordinance to allow a 5 sq. ft. sign, 3 ft. in height for an existing business in a residential zoning district. The property is located at 303 North Fourth Street in the RB, Two Family Residential District. Case No. V/94-43. The Planning Commission will be considering this case at a public hearing on Monday, August 8, 1994, at 7 p.m., in the Council Chambers of City Hall. If you have any comments or concerns regarding this request, please attend the meeting. If you have any questions regarding this notice, please feel free to call the Community Development Department at 439-6121. Enclosure CITY HALL: Steve Russell Community Development Director 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121 77 PLANNING APPLICATION REVIEW Case No. PUD/94-44 Planning Commission Date: August 8, 1994 Project Location: Corner of Shelton Drive and Tuenge Drive Zoning District: RB, Duplex Residential Applicant's Name: Paul Schaefer Type of Application: Planned Unit Development Concept Approval Project Description The project is a 65-unit, three level apartment development in the duplex residential RB Zoning District. Discussion The site is located in the Brick Pond planning area behind the Auto Service Center and east of the Eastridge Housing Project. The 7.6 acre site is zoned RB, Duplex Residential. The gross land owned by the property owner, The Augustine Brothers, was 9.73 acres before road and drainage improvements were installed. Based on the gross land area the proposed density is substantially compatible with the zoning. The review before the planning commission is concept approval of the planned unit development request. If the project is conceptually approved by the city council, the developer will come back to the commission and council with detailed project information as listed in the conditions of approval. The proposal is for 65 apartments, 1 - efficiency apartment, 26 - one bedroom, 26 - two bedroom and 12 - three bedroom. One hundred and fifty-nine parking spaces are provided, 65 covered in a basement garage and 92 provided in the front parking lot. The parking provided satisfies the parking requirement for the project. The project design is a three -level, single building development housing 65 apartments (one store will be removed from the concept). The maximum height in the RB district is 2-1/2 stories and 35 feet. From the plans, it is not possible to determine the building height although the site plan indicate a 3-level structure. Under the PUD provision, exception to the requirements can be allowed because of special site conditions, location of the site or type of project proposal. The site plan shows access from the north off of Shelton Drive (61 st). The north elevation is shown on the plans submitted. No site survey, elevations, tree locations, drainage, grading detailed landscaping, lighting plans have been submitted with this application. These additional plans will need to be submitted before final approval of the project by the planning commission and council. MLJ This review is of the apartment development concept in the duplex residential location. The site is located in a transition zone with commercial use on the south and single-family use to the north. More detail plans will have to be submitted before final approval. Findings The residential use is consistent with the residential zoning designation. The apartment design is consistent with the transitional location of the project. Recommendatiog Approval of concept Conditions of Approval A detailed drainage and grading plan with on -site, run-off detention shall be submitted as a part of final PUD approval. 2. A detailed landscape plan shall be submitted as a part of final PUD approval. Detailed elevations shall be submitted showing all building elevations, building materials, colors and utility areas. 4. A lighting plan shall be submitted showing light standard location and standard design. 5. A berm with landscaping shall be provided screening surface parks from Shelton Drive. 6. Additional street trees along the west property boundary shall be provided buffering the project from the residential development to the west. 7. The final PUD approval shall come back to the planning commission for review and approval. Attachments Application and preliminary concept plans PJLANNING ADMINISTRATIVE FORM COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STILLWATER 216 NORTH FOURTH STREET STILLW�I;I�� f �f 55082 Y PAto9 0 �6, ACTION REQUESTED Appeal Certificate of Compliance 4 Conditional or Special Use Permit Design Review Permit _ Planned Unit Development Variance Comprehensive Plan Amendment Zoning Amendment Other Engineering Review Fee Total Fee Case No. Date: Fe: Paid: FEE ADDITIONAL ENGINEERING COSTS MAY BE INCLUDED AS PART OF THIS APPLICATION Environmental Review EAW EIS x No Special Environmental Assessment Required Ln 0 The applicant shall be responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. 9033-2356 Address of Project Drive & 61rst St. N. Assessor's Parcel No. 9 0 3 3 — 2 3 5 7 Zoning District n Description of Project The proposed project consists of a single T "hrep Stacy ElDvated 8partment Building with Urider round Parking. See attached preliminary drawings,. "I herebv state the foregoing statements and all data, information and evidence submitted herewith in all respects, to the best of my knowledge and belief, true and correct. I further certify I will comply with the permit if it is granted and used." Property OwnerScha.efe,r Development Represent ati Schaefer Mailing Ad e 7 Co. Rd. 74 Mailing ddress 258 Co. Rd-. 74 St, loud, Mn 563U1 b St. loud, Mn 56301 Tel Si Any decision made on this proposal clan be appealed within ten calendar days of the date of the action. Lot Size (dimensions) x sq. ft. Total Floor Area - 4 q 5 sq. ft. Total Land Area3 3 1 , 00 5� S q . Ft . Proposed floor areag 5 sq. ft. Hight of Buildings: Stories i 3 let Building Coverage �_ sq. fr. Principal Paved Impervious Ajga,s Ej n sq. ft. Accessory U Number of off street parking spaces q 2 Date of Public Hearing is August 8, 1 9 9 4 �chaefer VELOPMENT AND CONSTRUCTION, LTD. 2581 Co. Rd. 74 (Old Hwy. 15) St. Cloud, Minnesota 56301 (612) 252-7345 July 25, 1994 Mr Stephen S. Russell Community Development Director City of Stillwater City Hall 216 North Fourth Street Stillwater, Minnesota 55082 Dear Mr. Russell: Enclosed please find the application form, with its attachments, for a Conditional Use Permit for the property located at the corner of Tuenge Drive and Sixty First Street North. The parcel of land stated above has been awned by the Augustine brothers for many years. Schaefer Development has purchased this land with the intention of constructing a 65 unit apartment building. The parcel is presently zoned multi -family, with a ratio of eight units per acre, allowing for 61.9 units. Before the City extended the right -of ---way for Sixty First Street North through the Augustine property, this parcel contained a total of 9.73 acres. Under present zoning guide lines, this parcel could contain 77.84 units. It is because of the loss and detachment of approximately 2.13 acres, that Schaefer Development is requesting the Planning Commission of the City of Stillwater, to grant a conditional use permit; for the purpose of adding 3.10 units to complete the apartment building as designed. It is this company's feeling that the proposed project will not only enhance the neighborhood, but also act as a buffer for the single family and town homes from the commercial which lies to the south of the development. Page 2 Schaefer Development looks forward to a pleasant working relationship with the City of Stillwater. If the Planning Staff has any questions in regard to this request, or to the proposed project, please feel free to contact us. ,•Respectfully.submitted, Paul Schaefer? 04—r11-1994, _ _ : 37P I FPCIM TO 12523124 P.O. ^ ' la"Okp - .. . - •.}:i-'-1J�Y� • °- Nam ♦• I 1 t'M9-49s.X.7- f �Y,. av:/ p"► �L.¢ ✓.��?J •fib • -.r r . ` E 1" Fs'J .0 4-7/�!I �,A(f� _-�71 _'L.7"rr �I_�'•'w'I�./� + � f�.: itls Vl• _. _'�yy� $ _.-�. _ ` I Q �1 -� C f e •� rry �r E�.—t 'J ~I I V~ �� 'I .z y!•�`, r �,+t• y. 1•+�'yo-�}'r- ]y,, ' Lu *:t F%Y7 44+jQ �� l.�l `S 1G ` s`t 4 S yOL 4! •a i� V LL tf i. V�„Y� IA o b°7h5.7y'Pf�'N•. t� 3��LA.hI s N AflAll, I "1 A 5 I f V g i9$4:'J!(� ti','..: `L •+-� '„� II �j '� d, � 1 N I /t �hi`_..r /, : n— !I s+ __ s 3 • rr���yy �I ViInJ-;1 �:�i l:�i V., 1—J�: OIa�jI .!/ Ilrs '.!/ rJ v IV 1 P t j N 0 YFI C m v 9 Vr 7 ti a W 1�11= 2. I it LPL I q ICJ' CL a !o s .r3Cc�,Et .� N � i `'J � •s4'` �ti .4 „B� 7e Ilp M,gS.E rN.i 46�a' . 14,gs,E/OJN r rr �s4 LyAry `' rY4 tih�� ,. 3 NOI�LtQO ]41 'r�p� A V" lot Vz IP v'yljfhh „ —.}-- IZa- S •- M.. •i 1+ I N lu N � Y t � W •� li : v H � l 1t. 4 wr �'1 "f t DIETZ-KANE AGENCY 535 P02 AUG 01 194 11:38 July ► 9, 1894 Mr,. Sara Tarusci o7 Broker .:rah Warren Street St. Pau17 MN 35119 Re: Stillwater Property Dear Mr. Tarusci, : In reference to the Stillwater property owned by Augustine Brothers north of the River Heights Auto Mall, the Partner- ship gave a considerable amount of land to the City of Stillwater. The land was to be used by Stillwater for pon•rding, drainage, and roads. The attached Exhibit "A" defines the property in question. The Partnership did not ask for and has not re- ceived any remuneration for the lend. Should you have any further questions, please contact me. Sincerely, any. cool Albert L. Augustine Partner Augustine Brothers Partnership Enclosure DIETZ-KANE AGENCY 535 PO4 AUG 01 194 11: s9 Exhibit "A" REVISED EASEMENTS TO THE CITY OF STILLWATER A permanent road easement over, under and across that part of the East Half of the West Half of the Southeast Quarter of the Southwest Quarter and of Section 33, Township 30 North, Range 20 West, Washington County, Minnesota lying westerly of a line distant 40.00 feet easterly of the following described line: Commencing at the southeast corner cf said Southeast Quarter of the Southwest Quarter; thence North 89 degrees 50 minutes 27 seconds West, assumed bearing, along the south line of said Southeast Quarter of the Southwest Quarter a distance of 991.82 feet to the west line of said East Half of the West Half of the Southeast Quarter of the Southwest Quarter; thence North 01 degree 13 minutes 58 seconds West along said west line 252.13 feet to the north right-of-way line of Trunk Highway 36, as-mor.timented by the Minnesota Department of Transportation; thence continue North 01 degree 13 minutes 58 seconds West along said west line 451.00 feet and the point of beginning of the line to be described; thence continue North 01 degree 13 minutes 58 seconds West along said west line 269.38 feet; thence northerly and northwesterly along a tangential curve, concave to the southwest, having a ,radius of 301.56 feet and a central angle of 27 degrees 26 minutes 11 seconds a distance of 144.40 feet; thence North 28 degrees 40 minutes 09 seconds West a fang tangent 40.47 feet to a point hereinafter referred to as Point A and said line there terminate. Also, a 70.00 foot wide permanent road easement, hereinafter referred to as "Easement A", over, under and across that part of said East Half of the west Half of the Southeast Quarter of the Southwest Quarter and that part of the West Half of the East Half of the Southeast Quarter of the Southwest Quarter of said Section 33 lying 35.00 feet each side of the following described center line: Beginning at aforesaid Point A; thence North 61 degrees 19 minutes 51 seconds East 8.93 feet; thence northeasterly and easterly along a tangential curve, concave to the southeast, having a radius of 301.56 feet and a central angle of 28 degrees 21 minutes 03 seconds a distance of 149.22 feet; thence North 89 degrees 40 minutes 54 seconds East along tangent 561.86 feet to a point on the east Line of said West Half of the East Half of the Southeast Quarter of the Southwest Quarter distant 134.01 feet southerly of the northeast corner of said 'west Half of the East Half of the Southeast Quarter of the Southwest Quarter, as measured along said east line, and said center' line there terminate. Also, a 10.00 foot wide permanent easement for sidewalk, drainage and utility purposes over, under and across that part of said East Half of the West Half of the Southeast Quarter of the Southwest Quarter and that part of said West Half of the East Half of the Southeast Quarter of the Southwest Quarter adjoining and lying southerly of the south line of "Easement A". Also, a permanent easement for drainage and ponding purposes over, under and across that part of said East Half of the west Half of the Southeast Quarter of the Southwest Quarter and that part of said West Half of the East Half of the Southeast Quarter of the Southwest Quarter lying northerly of the northerly line of "Easement A". DIETZ—KANE AGENCY 535 P03 AUG 01 '94 11:3e Also, a permanent easement far drainage and ponding purposes, hereinafter referred to as "Easement B", over, under and across that part of said West Half of the East Half of the Southeast Quarter of the Southwest Quarter described as follows: Commencing at the northeast corner of said West Half of the East Half of the Southeast Quarter of the Southwest Quarter; thence South 01 degree 14 minutes 17 seconds East, assumed bearing, along the east line of said West Half of the East Half of the Southeast Quarter of the Southwest Quarter a distance of 719.94 feet to the north 1i-ne of the East 300.00 feet of the South 3550.00 feet of that part of said West Half of the East Half of the Southeast Quarter of the Southwest, Quarter lying northerly of the north right-of- way line of Trunk Highway 36 (formerly known as Trunk Highway 212); thence South 89 degrees 46 minutes 55 seconds West along said north line 40.00 feet to the point of beginning; thence North 46 degrees 11 minutes 55 seconds West 140.00 feet; thence North 60 degrees 10 minutes 24 seconds West 73.90 feet; thence South 79 degrees 06 minutes 27 seconds Wes' 99.20 feet to the west line of the Gast 300-00 feet of said West Half of the East Falf of the Southeast Quarter of the Southwest Quarter; thence South 01 degree 14 minutes 17 seconds East along said west line 115.94 feet to said north line; thence North 89 degrees 46 minutes 55 seconds East along said north line 260.05 feet to the point of beginning. Also, a 30.00 foot wide permanent easement for drainage and panding purposes over, under and across that part of said West Half of the East Half of the Southeast Quarter of the Southwest Quarter lying 15.00 feet each side of the following described center line: Beginning at the intersection of the south side line of aforesaid "Easement A" and a line distant 10.00 feet westerly of the east line said "st Half of the East Half of the Southeast Quarter of the Southwest Quarter, a:_ ,easu� ' at a right angle to said east line; thence South 01 degree 14 minutes 17 se:,:)nds East, parallel with said east line 435.00 feet; thence South 42 degrees 52 minutes 1.4 seconds West 102.75 feet to the northeasterly line of aforesaid "Easement B" and said center line there terminate. Also, a 15.00 foot wine drainage and utility easement over, under and across that part of said East Half of the West Half of the Southeast Quarter of the Southwest Quarter and that part of said West Ralf of the East Tialf of the Southeast Quarter of the Southwest Quarter adjoining and lying northerly of the following described line: Commencing at the intersection of north right -Of -way line of Trunk Highway 36 and the west line of said Each. Half o: the West Half of the Southeast Quarter of the Southwest Quarter; thence North 01 degree 13 minutes 58 seconds West, assumed bearing along said west line 451.00 feet to the point of beginning of the line to be described; thence North 89 degrees 46 minutes 55 seconds East parallel with said north right -Of -way line 361.01 feet to the west line of said East 300.00 feet of the West Half of the East Half of the South--ast Quarter of the Southwest Quarter and said line there terminate.' I- hereby carpfy (hat thU Survey, fan, or repot I'Ms pr'rRared by me or uhder my direct supervision and that I am a du,y iieyi!6rwgd Land Surveyor under Lhe laws of the St.nt.a or M(nrle�ts, . sauce a FaLz �� - - -' - - -� - - - - - �_--}}--56TI�_ £ 51o61�r OIv•slra,C � '� �_.. � I I ! I I - I H li = I � c I 11 i n I f'is l'�Sl� I'21 jI 1 b l �i► 11 I` �o.o' v,�s�l,�� f �rll,lr•(/ � � vra�laa�,� � � ` �, s�rher+ 1 P Awl SITE PLAN IyLO � UNIT MIX I- EFF. 26- ] BDRM. 26-2BDRM. 12_'I BDRM %'- TOTAL 30oLVII--��.Tti .0. x�u �'c�• q2 7o-jv.r- Ib°I 1/./I �aa�dk,E �; ur��lTy 'F�ZEHE<J f Wtv' Ij II � ��/ � � r II II 17 1�. © � � � 11�111 11 ■ .. - -f Il r' + 1 II I! ^� :✓ r �h� ���� II i� i� lid ll !'.. [rya.l II It �I• a1, � �� j�ifl i �� ���1� II .1�"�i i�i !s�!' 1,�4, T. II I� �� II •; � i �, PRELIMINARY CONCEPT I A Unit ONE CEDKO- - -IS2. Sq FT, D Unit -rwo F.�XooM 970 6.r'. B Unit I" btmbbe - 9qs -CIA. I Wa — I I LSE>Roor, I P�E:DR�r) I KKcHEu E Unit 3 6LOa— E.. - MOO i. Fr.. C U n Lt TWO SE"-- C--'Wlk - IQYS Sq.rt. u pEcx Al Fill- < I ' + 01 F Unit 'rHRF-c BELV-00r l 12-70 6,F. I//Yf a.l .OJFOi MO. chaeferELIf - Paul D. sdl lw 512) 252-73/5 q O F / Cor-t�.lur(rT�f YLOo*'� Z. L-Aur-40W C*1j :_ (, k;I.rorul;:F7 GCV {2T I-eAzzo i�1� pv , C , TJ JtilliF, M-Aex- e-,c, 'D � Ci S - i OTv V V +�•� 1 T'7 1_c� ti� / rs.l.Ev A � (-7sv SF) L � I 14 ?cam E 44 I i Vic. I o 144 N .4 A �u \a� I& PLANNING APPLICATION REVIEW Case No. V/94-45 Planning Commission Date: August 8, 1994 Project Location: 124 South Sherburne Zoning District: Two Family RB Applicant's Name: Susan Doerr Type of Application: Variance Project Description A variance to the lot size requirement (7,500 required, 7,095 proposed) and sideyard setbacks (30 feet required, 12 feet proposed) and (10 feet required, 5 feet proposed). Discussion The request is to build a home on a substandard Iot. Presently, there is a home on the site which has been devastated by fire. The plan is to tear down the home and construct a small rambler as shown on the attached building elevation plans. The Iot is only 43 feet wide, which limits the style and type of home which could be placed on the site. The main access to the home will be from Sherburne Street with garage access from Ramsey Street. The garage will be a one car garage. There is enough space (12 feet) to also park a car in the driveway. An existing detached garage will have to removed as part of this plan. The home will be constructed directly into the hillside which is appropriate on this site. In order to provide a reasonable size structure for a home, variances are needed to both setbacks. The length of the lot can accommodate this home. The neighboring home to the north is 10' 8" from the new structure. Due to this distance, additional building code requirements may apply. Findings The granting of this variance is necessary for the reasonable use of the land, and the granting of this variance will be in harmony with the general purpose of the ordinance. Recommendation Approval as conditioned. Conditions of Il rova 1) A new 3 /4 inch water line shall be installed to the property. 2) The existing detached garage shall be removed. 3) Landseaping shall consist of two deciduous trees in the front yard along with various evergreen shrubs surrounding the Ramsey and Sherburne Street faces. Attachments Application form Letter from Nile Kriesel PLANNING ADMINISTRATIVE FORM COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STILL,WATER 216 NORTH FOURTH STREET STILLWATER, MN 55082 Case No. Date: _ Fee Paid: ACTION REQUESTED FEE Appeal Certificate of Compliance Conditional or Special Use Permit Design Review Permit Planned Unit Development Variance Comprehensive Plan Amendment Zoning Amendment Other Engineering Review Fee Total Fee ADDITIONAL ENGINEERING COSTS MAY BE INCLUDED AS PART OF THIS APPLICATION Environmental Review EAW EIS No Special Environmental Assessment Required The applicant shall be responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. Address of Project 124 S. Sh,erb_urne St. Assessor's Parcel N Lot 13, Blk 12, Greeley & Zoning District RB Description of Project Construct one stor rambl s y e S1 au hter's Addtr home with drive under garage._ Need 40.5 sq. ft. lot variance, 5 ft. side yard variance and a 18 ft. side yard setback variance (from street side "I hereby state the foregoing statements and all data, information and evidence submitted herewith in all respects, to the best of my knowledge and belief, true and correct. I further certify I will comply with the permit if it is granted and used." Property Owner Susan Doerr Mailing Address 14841 N. 58th St. A-4 Telephone No. 439.-5620 Representative _ Mailing Address Telephone No. Signature Signature Any decision made on this proposal can be appealed within ten calendar days of the date of the action. Lot Size (dimensions) 43 x Total Land Area 7095 Hight of Buildings: Stories Principal Accessory Date of Public Hearing is 165 sq. ft. Total Floor Area 988 sq. ft. al Proposed floor aresq. ft. Feet Building Coverage JTIT ^ sq. ft. Paved Impervious Area 240 sq. ft. Number of off street parking spaces 2 APPEALS �I BUILDING MOVING PERMITS CERTIFICATE OF COMPLIANCE I i_I CONDITIONAL OR SPECIAL USE PERMIT i GENERAL BLUFFLAND/SHORELAND/FLOOPLAIN DESIGN PERMIT i GRADING PERMIT i PLANNED UNIT DEVELOPMENT ON -SITE SEWER PERMIT SITE ALTERATION PERMIT VARIANCE 1 � VEGETATIVE CUTTING PERMIT C ZONING AMENDMENT COMPREHENSIVE PLAN AMENDMENT i OTHER L-� Record of Action on Application Decision Authority Date of Action Decision by Authority Appeals Period Appeal Filed Appeal Scheduled Appeal Decision Authority Apeal Decision Decision Complete Approved Denied _ (date) (date) (date) (date) Date MEMORANDUM TO: Planning Department FROM: Nile L. Kriesel /--._ RE: Application of Susan Doerr to Construct New Home at 124 S. Sherburne St. DATE: July 26, 1994 I have been assisting Susan Doerr in her attempt to construct a new home at 124 S . Sherburne Street. As you know, Ms. Doerr's house was destroyed by a tragic fire (she also lost her son) in April 1994. Ms. Doerr wishes to construct a single story rambler style home on the site. The site is a 43 ft by 165 ft lot, or 7095 sq. ft. Therefore, a 405 sq. ft. lot size variance will be required. In addition to the lot size variance, a side yard variance of 5 ft. will be needed for the side adjacent to the adjoining lot and an 18 ft. street side setback variance (this is the existing setback) will be required. The proposed house will be 26 ft. wide. The old house is 31 ft. wide and is only 5' 8" from the neighboring house. The new house would be 10' 8" from the neighboring house. A standard 30 foot setback will be met (the old house presently has a 22 1/2 ft. setback and neighboring houses have a 30 ft. setback). Please let me know if you require any additional information or explanation. nJ6- 5 A/d c id Sc,4 L� 600' bi QC wQ N o -rF ft 3 a �N Ic- NoT� # j - EXlSTiN6- Dt�IR MC BETu� �%kJ 8���-►0 C--s l 5 5-' E11(E)(IST,AJIr 4IoUSE i5 3 i wioc'� N07e k XkSr/lJ6- SIDE '(PtRD S 1�� ( EX+S �'�►J6, 1ADOsE f S 3 It C.)10 ) 1 NoT 3 - Kos r 1N6- rg-oN r VP(ZO —� ''� Eaaru�u�n wlr wIw all l Design rl ,i ,Arlo 42' • 0' Living Area DINE Ili STORAGE • Main Level 1,092 Sq. Ft. OINiNG KITCHEN n BED RM iux rp Lower Level 778 Sq. Ft- 9'.12'-3 Id-3'.12' O 13'-6'i12' o; 0 s BASEMENT GARAGE ?!' LIVING RM c BED RM BED.RM. II'•6'.24'-B' IB'. 13' 10'-3'.9'-9' L JL MAIN LEVEL LOWER LEVEL i� Design 3 4D'.0' I 1 1 40 0, FOUR BEDROOM PLAN MASTER c '00 DIRE KITCHEN STOR LivingArea { 14D 11 i^ MASTER ,�'� D'-" KITCHEk- DIRE eaTx 1FAMILY. Ir BED RM IH� Pion 1 or 2 1,280 Sq. Fr. 14'. II' J FAMILY RM BATH II'.14' 6. BED RM 0 _ C S •'I B•4�i10'-�� BATH l LIVING RM ti B'-4"d0'-T BATH i 13�.17' BED RM BED RM LIVING RM 9'•10'19' II' . 9' _ 13'.17' BED RM BED RM L s_ PLAN 1 WITH BASEMENT PLAN 2 WITHOUT BASEMENT ►oecx 31 I I ��/£74�' A MEMORANDUM TO: Planning Commission r FR: Steve Russell, Community Development Director j! J DA: August 5, 1994 RE: COMP PLAN UPDATE Since the last planning commission meeting, the comprehensive plan update work program has been modified by the council based on ward network meetings. Attached is the schedule of the ward meetings that were held the last two weeks and the agenda for the meetings. Another round of ward meetings will be held in mid -September with a final community -wide visioning ward meeting in October. On the joint Stillwater/Stillwater Township front, Stillwater Township will hold a series of meetings the week of August 1 Ith to get input from township area residents about their desires for future land use in the Stillwater Planning area. The next task force meeting is scheduled for August 24th at 4:30 p.m. It may be good for some commissioners to attend the township meetings (we will have locations and times at commission meeting time). What About Those Com prehen5ive Plan Alternatives? Let's hear your ideas. r In response to citizen request for further discussion regarding Stillwater's future, additional public meetings are being planned and co -sponsored by Stillwater citizens and the City. Attend any Ward meeting that fits your schedule, Planning alternatives will reflect Input being provided at the meetings. Ward 2 Monday, July 25, 6:30 pm, City Hall Ward 1 Tuesday, July 26, 6:30 pm, Stillwater Public Library Ward 3 Wednesday, August 3 6:30 pm, Senior Center, 2300 Orleans St. W. Ward 4 Thursday, August 4 6:30 pm, Senior Center, 2300 Orleans St. W. Meetings listed are scheduled early so that participants can enjoy evening summer activities and Music On The Waterfront, If you have not been able to attend previous meetings, now is your chance. In the comprehensive plan alternatives, what was missed, needs to be considered, changed, included or kept the same? The City remains open to hearing from citizens and Invites your input. Comments will be recorded for future discussions, consideration and Inclusion Into planning alternatives, For Information or to volunteer call Nancy Pucell, 430-1826 or Steve Russell, City Hall, 439-6121, The public discussion continues. Please participate. WARD MEETING AGENDA I. Introduction Imp.olus for action: link Ward Network with Comprehensive Plan. U Describe Ward Network ( 1st paragraph 6/30194 agenda): "Stillwater Ward Network is a group of concerned citizens from each of Stillwater's four Wards who want to create an effective process for broader citizen involvement in decisions concerning Stillwater's future. . . . to organize and facilitate neighborhood meetings that would allow for citizen input in determining the vision, goals, and future plan for the Stillwater community." ® AND . . . purpose of the gathering this evening 1.) to meet neighbors and listen to individual concerns 2.) to begin process of public involvement 11. Participant introductions. ie. address, previous citizen action work, why did you come, other. . 111. O. rC. you came, now we're going to put you to work. • Paper - 2 sheets per person • Write your top 2 suggestions - Ward specific OR city wide (Please use few words and write in large print) IV. Post individual responses on the wall. Discuss. V. Conclude ... Where are we? • What is the Comprehensive Plan? • Status of Stiliwater's Comprehensive Extension • Budget • Visioning Process • Ask for voluteers. Brief history. Plan. ie. Timeline & MEMORANDUM TO: Mayor and City Council FR: Steve Russell, Community Development Director DA: July 15, 1994 RE: REVISED COMPREHENSIVE PLAN WORK PROGRAM SCHEDULE AND BUDGET Since the last council meeting of July 5, 1994, planning staff has met twice with the ward network as directed by the council to discuss methods of including ward input into the comprehensive planning process. From the meetings a couple of observations can be made. There is a corp of Stillwater residents who are willing to contribute their scarce time to try to improve communication between city government and its residents. In order to successfully organize a ward network much volunteer time and effort will be necessary. The primary purpose of the and network is education, communication and community involvement in city actions that effect the residents. If the ward network is successful, it could provide the city with an organized sounding board for neighborhood decision. From the two meetings the following time line was developed: TIMELINE FOR WARD INPUT TO COMP PLAN Month Task July 1994 Plan ward meetings (including time and place. Promote the meetings and prepare materials. Begin ward meetings by end of month Gather information and begin planning vision workshop. August/September Continue ward neighborhood meetings. Compile results. Meet with planning commission Plan vision workshop October Prepare copies of ward feedback form all neighborhood meetings. Promote community vision workshop Develop materials and do final planning for vision workshop Hold vision workshop (end of month). November Ward representatives meet with planning commission to revise/update comp plan alternatives that reflect ward input. Public meetings to review revised plan alternatives. The proposed timeline would provide for two rounds of individual ward meetings, one in July/August and one in September and one community wide "vision workshop". With the results of the vision workshop in October, the special ward meeting and input would be incorporated into the original comprehensive plan update work program. During November there would be a meeting held by the planning commission on the results from the ward input. In December, the planning commission would make a recommendation to the city council. The council would then set a public hearing on the amended comprehensive plan for early 1995. After city approval of the plan it would be presented to the metropolitan council for their review and approval. The ward network is requesting $1,000 of money to help with publicizing the ward meetings and for room reservations. It is also suggested that each ward appoint a person to attend planning commission meetings to help in the transfer of information and input on the comprehensive plan between the planning commission and wards. Actions before the Council: Revise work program resulting in extending the process to January 1995. 2. Authorizing $1,000 to support ward meeting costs. Authorize ward representatives on planning commission regarding the comprehensive plan discussion item. Attachment.