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HomeMy WebLinkAbout2019-07-18 DTPC Packet DOWNTOWN PARKING COMMISSION AGENDA Thursday, July 18, 2019 8:30 AM Conference Room 213, City Hall 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF JUNE 20, 2019 MINUTES 4. OPEN FORUM 5. SPECIAL EVENTS 5.01. Fall Art Festival 6. OTHER BUSINESS 6.01. Wolf Brewery parking mitigation 6.02. Parking Capacity Study proposals 6.03. AirGarage demonstration 6.04. Lift Bridge Reconstruction - contractor parking on Summer Tuesdays 6.05. Definition of “off-season” for parking rate purposes 7. UPDATES 7.01. Ragnar Relay 8. ADJOURNMENT DOWNTOWN PARKING COMMISSION MEETING June 20, 2019 Chairman Anderson called the meeting to order at 8:35 a.m. Present: Chair Anderson, Commissioners Hopfe, McAllister, Lepage and Glynn Absent: Commissioners Johnson and Lettner, Council Liaison Junker, Police Chief Gannaway, Community Development Director Turnblad Staff present: Parking Enforcement Officer Pasket, Zoning Administrator Tait APPROVAL OF MINUTES Possible approval of minutes of May 16, 2019 meeting The minutes of the May 16, 2019 meeting were accepted. SPECIAL EVENTS Lumberjack Days Revision Commissioner Glynn recused himself from the discussion and vote. Zoning Administrator Tait said because MnDOT is using all of Lot 4 and the Water Street Inn’s valet lot is being used for Lumberjack Days, Lumberjack Days is requesting the use of 33 spaces in Lot 3 for Water Street Inn guests. Staff recommends charging the full fee of $396 for the 33 spots requested. Michael Sobieski, Lumberjack Days board member, said they would like to reserve the spaces in the middle section. They would place barricades and signage, and have security there to make sure it is used by Water Street Inn guests. In addition they would use about six spaces on Water Street between Myrtle and Chestnut to satisfy the need. Parking Enforcement Officer Pasket suggested it would be simpler to use use the north end of Lot 2. Commissioner McAllister suggested paying for a valet to drive guests’ cars to a different lot to get those cars out of the area, instead of reserving the spots in Lot 3 as requested. Mr. Sobieski replied he believes the hotel owner would prefer to have guest parking close by. Motion by Chairman Anderson, seconded by Commissioner Hopfe, to approve the 22 spaces in the inner portion of Lot 3, for the sum of $3/spot per day, for use for Lumberjack Days. All in favor, 4-0. Ragnar Relay August 16, 2019 Zoning Administrator Tait explained that the Ragnar Relay Minnesota is a long-distance running relay starting in St. Paul and ending in Duluth, MN. It involves 400 teams comprised of 12 individuals and 2 vehicles. 4,700 participants are 200 spectators are expected in Stillwater. There are two planned exchange points in Stillwater, one at the Evangelical Church on Manning Avenue and the other at Mulberry Circle in North Lowell Park. The Mulberry Circle exchange could see 215 cars at the peak time, which will be about noon. The organizers would like to use a portion of South Lowell Park for staging relay services and support. They are requesting the reservation of 22 parking spaces for two days in Lot 2. They would need the southernmost eight spots for an additional (third) day. The staging area would be set up on August 15th. The recommended reservation fee would be $732. Commissioner Hopfe expressed concern about having 215 additional cars at Mulberry Circle at noon on a Friday in peak season. Downtown Parking Commission Meeting June 20, 2019 Page 2 of 3 Commissioner McAllister asked what are the traffic impacts of the event. Mr. Tait said he understands they are not requesting any street closures and will obey all traffic laws. Commissioner McAllister questioned whether the Mulberry Circle Exchange will be where the runners change or not. She said it is unclear how the logistics of the relay will work. Chairman Anderson suggested tabling the request because the applicant was not present to answer questions of the Commission. Commissioner McAllister asked if the Council has approved the event. She suggested that the Commission could take a tentative position on the parking request indicating the concerns, stating for instance, if the event is approved by the Council, the Commission would then approve the parking but does not have enough information at present, nor do the Commissioners feel comfortable approving the request based on the information provided. Mr. Pasket questioned how the reserved parking spaces would be monitored without signs. He said perhaps the northern portion of the pay lot, where there are 18 spaces, could be blocked off more easily. Commissioner Glynn pointed out the event will have a gear semi, which may not fit in that area. Commissioner Hopfe voiced concern about the plan to have the porta potties near the Freight House. Commissioner Lepage added that the Freight House should probably weigh in on what is being requested. Motion by Chairman Anderson, seconded by Commissioner Glynn, to table the request till next month. All in favor, 5-0. OTHER BUSINESS Shoreline Restoration Project - Staging in Lot 1 Mr. Tait stated that the City Council has authorized and funded a project to restore and stabilize the shoreline of the St. Croix River between Nelson Street and the City’s southern municipal boundary. The project includes a riverwalk improvement that will separate pedestrian from bicycle traffic between Nelson Street and the Bergstein buildings in Bridgeview Park. This off season, between October 28 and April 17, the contractors will need to use much of Municipal Lot 1 for staging the construction. City staff requests that the Commission and Council approve the reservation of 73 of the 98 parking spaces in Lot 1 for project staging between October 28, 2019 and April 17, 2020. The total cost would be $22,855.50. Commissioner Hopfe asked if the equipment could be placed south of the boats rather than using the public parking. Mr. Pasket replied that the equipment needs to be parked on even, stable ground. Chairman Anderson said his only concern is that the project may not be done by April 17. This introduces a risk of losing this lot during peak time. Commissioner Glynn noted, since the City is doing the project, maybe the fee should be waived. Commissioner McAllister asked if it is possible to modify the request to say March 31, with a review of progress and potential request for relocating remaining equipment and materials at that point if the project is not completed. Commissioner Hopfe said she doubted the equipment would be moved it if they’re not done with the project. Commissioner Glynn pointed out they are trying to do the work off season. Chairman Anderson said if the equipment staging is forced further south it would increase cost and time. There doesn’t seem to be a viable alternative to the request. Downtown Parking Commission Meeting June 20, 2019 Page 3 of 3 Commissioner McAllister said the Commission could approve the request with a condition that by a certain date if the project is running late, they reorganize their equipment. She also feels the need to inform the Council of these concerns. Motion by Commissioner McAllister, seconded by Chairman Anderson, to approve the reservation of 73 parking spaces in Lot 1 from October 28, 2019 to April 17, 2020 for staging the shoreline restoration project, waiving the fee, with the condition that by April 1 if the project is running late, all building materials and equipment will be consolidated into the smallest footprint possible. All in favor, 5-0. UPDATES Parking Capacity Study RFP Zoning Administrator Tait said that the Parking Capacity Study proposals are due today. Revised Parking System Map Mr. Tait provided the revised map. ADJOURNMENT Chairman Anderson adjourned the meeting at 9:33 a.m. Respectfully Submitted, Julie Kink, Recording Secretary TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: July 11, 2019 RE: Special Event Parking for Rivertown Fall Art Festival BACKGROUND Robin Anthony, Stillwater Area Chamber of Commerce, has made application for a special event permit for its annual Rivertown Fall Art Festival. The traditional first weekend in October for the festival lands this year on October 5th and 6th. Load-in will occur on Friday the 4th and clean-up of the park will occur on Monday the 7th. The parking lots and Mulberry Circle will be cleaned-up by Sunday evening. The City parking lots involved are Lots 5, 9 and 10 as well as on-street parking on Mulberry Point Circle. PARKING FEE The parking fees to reserve the requested parking spaces are given below. The off-season rate (October – April) for all lots used more than three hours on a day is $1.50/day/space. For on-street parking it is $3/day/space. Except for Lot 10, the event will be held eastward of the Downtown Trail. While the general policy is to contain event use of parking lots to the area south of Mulberry and east of the Downtown Trail, if other municipal parking lots are needed, Lot 10 is commonly approved. Lot Number Number of Spaces Number of Days Rate Total Fee 5 7 3 $1.50/day $31.50 9 30 3 $1.50/day $135.00 10 48 3 $1.50/day $216.00 Mulberry Circle 21 3 $3.00/day $189.00 Total $571.50 RECOMMENDATION Staff recommends approval as requested with the fees shown. bt attachments: Festival layout Application form DOWNTOWN PARKING COMMISSION DATE: July 11, 2019 CASE NO.: 2019-35 APPLICANT: Pat Wolf, Wolf Brewing Company SUBJECT: Parking mitigating for brewery/tap room at 204 N Main REPORT BY: Bill Turnblad, Community Development Director BACKGROUND Pat Wolf is planning to renovate the building at 204 N Main Street to a micro-brewery with tap room/coffee shop. The most recent use of the small building was for the retail store known as Let There Be Light. ANALYSIS Changing use of the property will be required to provide on-site parking spaces for the increased parking load1. However, there is insufficient space to accomplish that. Therefore, the micro- 1 City Code Sec 31-510, Subd 1 (d)(4) Parking requirements for nonconforming structures or uses. [“Nonconforming” in this sense means that the property does not meet the minimum number of parking spaces required for the existing uses.] In the case of structures in any district, which are reconstructed, enlarged, structurally altered, changed in occupancy to a more intensive use category or otherwise increased in capacity, off-street parking shall be provided only for that portion of structures or use constituting the increase in capacity; except that no additional parking need be provided for nonresidential uses, if the increased capacity results in an increase of four or fewer off-street parking spaces. Wolf Micro-Brewery Page 2 brewery is requesting that the City approve a parking mitigation plan that uses the City’s public parking system to provide the deficit parking spaces. Given the space limitations on historic properties downtown, expanding and new businesses cannot typically provide sufficient on-site parking. For this and other reasons, the City has created a downtown parking district, which allows for what the Zoning Ordinance calls “alternative provisions”. Essentially the alternative provisions are either to lease nearby private spaces, or if sufficient space is available, to rely on the public parking system. A third alternative is also possible, which is to grant a variance to the parking requirement. The third alternative has not been approved by the City since the early 2000s. If the Parking Commission approves use of the public parking system, then a parking mitigation fee is charged per space to offset the City costs for providing those spaces. Currently, the fee for parking mitigation is $10 per month per space. As seen in the attached spreadsheet, the current parking load for the property is six spaces. The proposed coffee shop, tap room and micro-brewery will have a patio area during the summer. So, the parking load during the high-season will be 24 spaces. During the off-season the parking load will be only eight spaces. The owner of the property is responsible for providing parking for the property’s increased parking load. The increased load during the off-season is two spaces. Since an increase of four or less is not required to be mitigated2, no mitigation will be required during the off-season. However, during the high-season (May-October) there will be an increased load of 18 spaces. Three on-site spaces are provided off of the alley behind the building. So, the property will have a deficit of 15 spaces. The micro-brewery owner is requesting that she be approved to use 15 spaces in the public system and pay the standard parking mitigation fee for these spaces. MITIGATION IMPACT UPON PUBLIC PARKING SYSTEM Of interest to the Parking Commission when there is a request to use the public system for parking mitigation is the cumulative number of mitigation spaces already approved Downtown. The purpose for the information is to determine what portion of the public system is already committed to expansions. The table below shows the number of approved mitigation spaces associated with businesses still in operation. Mitigation Spaces currently invoiced Spaces % of total public system3 Currently invoiced: off-season months 203 11.3% Currently invoiced: warm season months 258 14.4% Current + approved, not yet operating: off-season 296 16.5% Current + approved, not yet operating: warm season 359 20.0% 2 City Code Sec 31-510, Subd 1 (d)(4) 3 1,791 spaces, excluding the 51 publicly owned spaces in Lot 8a (“River Market” Lot) Wolf Micro-Brewery Page 3 If the 15 high-season spaces requested for the micro-brewery are added to the last row of the table, then 20.9% of the public parking system becomes committed and therefore potentially unavailable at any given time. Also critical is whether there is available capacity in the immediate vicinity of the new use. As seen in the map to the right, the subject property is located in the southeast corner of Parking District 7. The parking inventory of 2016 shows this district as one of the three that have a surplus. ALTERNATIVES The Downtown Parking Commission has several available alternatives: A. Approve the request to use 15 public parking spaces in the high-season to satisfy the required parking for the micro-brewery, with the following conditions: 1. The parking mitigation fee will be invoiced quarterly by the City. 2. The fee is to be paid upon receipt of City invoice. Failure to pay fees within 30 days of invoice will be certified for collection with real estate taxes. The applicant waives any and all procedural and substantive objections to the parking mitigation fee in-lieu of on-site parking requirements, including but not limited to a claim that the City lacks authority to impose and collect the fees. The applicant agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this provision. B. Determine that the public parking system has reached capacity and deny the request to use public parking to mitigate for the lack of on-site parking. RECOMMENDATION Staff believes that the 20% commitment level for mitigation and residential parking is nearing maximum capacity. However, the property’s location gives it good access to the Municipal Parking Ramp, which has excess capacity on all weekdays and on many weekends. So, we believe another 15 spaces will not put the public system over capacity and recommend Alternative A. Attachment: Spreadsheet Floor plans bt Wolf Brewery 204 N. Main St Parking Calculation area in sf parking standard required parking A.Current parking load Retail 1,207 1 space/200 sf 6.04 Mechanical & Restrooms 194 0 0.00 total 6.04 B.Proposed parking load Seasonal outside seating 16 tables of 4 1 space/4 seats 16.00 Seasonal Coffe shop/tap room [restaurant parking standards]645 1 space/120 sf 5.38 brewery production area 570 1 space/325 sf 1.75 retail 105 1 space/200 sf 0.53 Mechanical & Restroom 208.00 0 0.00 off-season total 7.65 high season total 23.65 C.Change in parking load Difference between current and proposed load 17.62 high-season Difference between current and proposed load 1.62 off-season D.Proposed parking for project Non-residential uses. The project is required to provide new on- site spaces for the increased non-residential parking load (City Code Sec 31-510, Subd 1 (d)(4)), but no new on-site spaces are required if the increase is four our fewer spaces. See Footnote Since the non-residential parking load increased by 4 or fewer spaces during the off-season (any fraction of a space less than half is rounded down), no additional spaces are required. 0 off- season Since the non-residential parking load increased by more than 4 during the high-season (any fraction of a space less than half is rounded down), additional spaces are required. 18 space increase minus 3 on- site spaces provided 15.00 high- season Footnote Parking requirements for nonconforming structures or uses. In the case of structures in any district, which are reconstructed, enlarged, structurally altered, changed in occupancy to a more intensive use category or otherwise increased in capacity, off- street parking shall be provided only for that portion of structures or use constituting the increase in capacity; except that no additional parking need be provided for nonresidential uses, if the increased capacity results in an increase of four or fewer off-street parking spaces. 7/12/2019 24'-0"47'-0"84'-0"16'-7"42'-10"9'-7" 25'-10" EXISTING PLANTING BED EXISTING PLANTING BED EXISTING PLANTING BED EXISTING TREE: APPROX 14" DIA EXISTING PLANTING BED EXISTING UTILITY POLES PROPOSED TRASH ENCLOSURE GAME AREA COOLER 8'-1"8'-1"8'-1"16'-1 3/4" 3 PARKING STALLS RELOCATED CONDENSER 4'-0" PATIO AREA: 2,478 SF COFFEE CART AREA 5'-0"12'-0"16 TABLES W/ 4 SEATS EACH -64 570 SF BREWING AREA 645 SF SEATING AREA 105 SF RETAIL 208 SF MECH/TOILET Project Title Sheet Title Scale Sketch Number Project NumberReference Sheet Date Reference Document As indicatedTEST FIT SITE PLAN JOSEPH WOLF BREWING LLC COFFEE/TEA, BREWERY & TAP ROOM 10154002 A-10007/12/19 1/16" = 1'-0"1 SITE PLAN 1/8" = 1'-0"2 AREA PLAN TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: July 12, 2019 RE: Parking capacity study BACKGROUND This winter the Parking Commission and City Council approved the scope of work for a Downtown parking capacity study. Subsequently an RFP was written and distributed to a half dozen consulting firms with expertise in parking systems. We received two proposals. One from Hoisington Koegler (HKGi) and the other from Stantec. COMMENTS Staff has reviewed both proposals, but has not written review summaries yet. They will be provided at the Commission meeting. REQUEST Staff requests the Commission to review and discuss the two proposals. A preferred proposal should be selected and forwarded to the City Council. Attachments: Proposal from Hoisington Koegler Proposal from Stantec bt Prepared by Hoisington Koegler Group Inc. June 28, 2019 PROPOSAL FOR PLANNING SERVICES DOWNTOWN PUBLIC PARKING SYSTEM EFFICIENCY STUDY STILLWATER, MINNESOTA DOWNTOWN VICTORIA CONTENTS 01 PROJECT UNDERSTANDING 1 02 PROFESSIONAL QUALIFICATIONS 2 03 RELEVANT EXPERIENCE 7 04 FEE QUOTATION 17 PARKING SYSTEM EFFICIENCY STUDY PROPOSALii Hoisington Koegler Group Inc. Landscape Architecture Planning Urban Design 123 N. 3rd Street, Suite 100 Minneapolis, MN 55401 612-338-0800 COLLABORATE LISTEN EXPLORE CREATE HKGi believes that design, when inspired by the character of the people and the land, can create a unique and identifiable sense of community. June 28, 2019 Bill Turnblad, Community Development Director City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Re: HKGi Proposal for the Parking System Efficiency Study – Downtown Public Parking System Dear Mr. Turnblad, We are pleased to submit this proposal to lead a downtown parking study with the assistance of the Stillwater’s Downtown Parking Commission. We understand this study will need to discover innovative parking solutions and strategies. We also understand the study will need to focus on low-cost/high-benefit solutions that balance today and tomorrow’s parking needs for all users (e.g., employees, customers, residents, and eventgoers). HKGi will build on our past experience in the community (e.g., Downtown Stillwater Plan & 2040 Comprehensive Plan) to help streamline this effort. This effort will be led by Lance Bernard, who has over 15 years of planning experience and parking expertise. Lance has been recognized as a leader in developing district-wide parking models by sharing his experience at local and national speaking engagements. We’ve also had the opportunity to share our experience and examples of today’s emerging parking practices with the Stillwater Parking Commission in January of 2019. Lance will be supported by a team of professional planners and landscape architects who specialize in parking studies, multimodal plans, and urban design principles. Bryan Harjes will serve as the Project Principal ensuring Lance has the staff and resources available to complete this project on-time and within budget. Bryan will provide additional support in developing parking solutions that will enhance the urban form, while protecting Downtown Stillwater’s historical context and environmental features. Our Project Team and qualifications are highlighted in the attached materials. Combined, our team and experience touch on all aspects (e.g., parking management, urban design, wayfinding, zoning code development, and public engagement) that need to be considered when developing a parking study that leads to realistic and achievable results. We look forward to the opportunity to work with Stillwater on this important project. Please feel free to contact us if you have any questions. Lance can be reached at 612.252.7133 or via email at lance@hkgi.com. Sincerely, Lance Bernard Bryan Harjes Planner - Project Manager Vice President Hoisington Koegler Group, Inc. Hoisington Koegler Group, Inc. STILLWATER, MINNESOTA iii 01. PROJECT UNDERSTANDING Project Understanding We understand this project will need to address current and future parking demand, while setting the stage for long-term parking initiatives that minimize major capital expenditures. Through this planning process the HKGi team and the City will focus on opportunities for efficiencies and future parking needs associated with events and employee parking (Task 4.1 & 4.2). Balancing these needs will require a district- wide parking approach. A district-wide parking approach uses a combination of strategies to maximize the existing parking supply, while reducing the demand to build additional spaces. This approach is commonly applied in downtown settings to encourage walkability, foster economic growth, and strengthen the urban form. The HKGi team will compare Downtown’s Stillwater’s current district-wide parking approach to other peer communities (Task 3.3). Findings from this assessment will help identify any changes to Downtown Stillwater’s parking requirements, pricing structure, and financing mechanisms (Task 3.2 & 4.4). This review will help determine if there are any changes that need to occur with the City’s Enterprise Fund to better align with industry standards (Task 4.3). We also understand this study will need to balance the current parking demand with future development initiatives (Task 3.5). An initial review of the City’s utilization counts (Task 3.1) demonstrate areas of potential surplus, which presents an opportune time to determine its ability to support economic development initiatives. For example, a surplus can be used to help address a development’s parking needs, offsetting their development costs that would be required to build additional parking. This can result in significant cost savings as construction costs have risen in recent years. A new parking structure can range between $20,000 and $30,000+ per stall, and $100 to $150 per stall to maintain and operate on a monthly basis. These costs help further demonstrate the importance of maximizing the existing parking supply before building a parking facility to solely accommodate a new development. To help achieve a better understating of Downtown Stillwater’s parking surplus, a customized “Parking Generation Model” will be created for evaluating future redevelopment scenarios (Task 3.5). This tool will also help the City evaluate the district’s parking demand and the thresholds for when additional parking is needed. Overall, this effort will be organized as a collaborative process involving Stillwater staff and the Parking Commission (Task 1 & 2). We also understand the study process must lead to a plan that is embraced and supported by the business community. In that respect, we will foster our existing relationships with community members from past planning efforts (e.g., Stillwater Downtown Plan, Comprehensive Plan, and day- to-day planning services) to reach a consensus on recommendations and strategies. The end product will include an action plan and tools (Task 4.4 & 5) for Stillwater staff and the Parking Commission to manage and monitor Downtown Stillwater’s parking over time. At the end of this process, we will work with City staff and the Planning Commission to scope a second phase of the study that focuses on next steps. Project Scope and Deliverables HKGi understands and recognizes the prescribed scope and deliverables listed in the RFQ: Task 1 - Project Coordination involving weekly check-ins with City Staff Task 2 - Engagement with the Parking Commission consisting of three meetings Task 3 - Exploration including: »data collection; »review of current regulations and financial policies; »review of peer community downtowns; employee survey; »creation of a parking generation model. »Deliverables -Base maps -Findings memorandum -On-line survey -Parking generation model in Excel Task 4 - Strategies and Recommendations for: »Event Parking; »Employee Parking; »Enterprise Fund; »Parking Framework »Deliverables -Strategies and recommendations memorandum -Financial model in Excel Task 5 - Final Deliverables consisting of »Final report »Presentation of study’s findings to City Council PARKING SYSTEM EFFICIENCY STUDY PROPOSAL1 02. PROFESSIONAL QUALIFICATIONS Key Personnel The HKGi team brings a wide variety of planning experience to this project, and the staff members we have assigned to this project bring a complementary blend of skills, talents, and interests that will enrich the planning process and deliverables. Lance Bernard - Project Manager Our diverse team will be led by Lance Bernard, Planner & Project Manager. Lance brings over 15 years of planning experience, and recently led the Stillwater’s Comprehensive Plan Update. Beyond his comprehensive planning experience, Lance has been recognized as a leader in developing parking studies, asset management plans, and financial plans for various agencies. His approach has embraced district- wide parking solutions that maximize parking efficiencies, while balancing parking needs with redevelopment initiatives. Lance will be the day-to-day point of contact and will ensure that the City of Stillwater receives outstanding client service. Bryan Harjes, PLA, LEED AP - Project Principal As Vice President of HKGi, Bryan will serve as the Project Principal, ensuring that Lance has the staff and resources available to complete this project on time and within budget. Bryan will provide additional support in developing parking solutions that will enhance the urban form, while preserving Downtown Stillwater’s historical context and environmental features. Bryan is familiar with Downtown Stillwater’s planning and design context through his work on the recent Downtown chapter of the Comprehensive Plan Update and through his park concept planning work for a parcel just north of downtown. Bryan has also contributed urban design expertise to downtown planning projects in Red Wing, Victoria, Chaska, Osseo, Hutchinson, and many other communities. Jesse Thornsen, AICP, LEED Green Assoc. - Transportation Planner Jesse will be leading the research efforts and providing the project team with data collection and GIS mapping support. Jesse is interested in mobility and transportation issues and has recently provided planning expertise to a parking ordinance in St. Louis Park, the new Bike-Ped Plan for Farmington, and a pedestrian and bicycle funding evaluation for the Metropolitan Council. He is familiar with Stillwater’s planning context through his contributions to the Comprehensive Plan Update. Jesse will bring a user-friendly approach to ensuring that the study helps the City meet the mobility and access needs for all of downtown’s users (e.g., vehicles, delivery trucks, pedestrians, and bicycles). Beth Richmond - Planner Beth will lead the evaluation of the City’s zoning code and ordinance to determine if any modifications need to be made based on the study’s findings. Beth provides general planning services and is involved in zoning ordinance revisions in several communities. From this experience she will be able to offer insight on how similar communities are approaching their parking ordinances. We have included full resumes for each staff member assigned to this project on the following pages. DOWNTOWN OSSEO DOWNTOWN BUFFALO STILLWATER, MINNESOTA 2 <Align image to this guide PROFESSIONAL QUALIFICATIONS Years of Experience: 15 Education »B.S. Community Development/ Urban Affairs, St. Cloud State University Memberships/Affiliations »Legislative and Law Co-Chair - Minnesota Chapter of the American Planning Association »Past President for the Minnesota Chapter of the American Planning Association »Past Treasurer for the Minnesota Chapter of the American Planning Association »Past Conference Chair for the Minnesota Chapter of the American Planning Association Key Note Speaking Engagements »Shared Parking: How Does it Work? – Railvolution Conference, Denver, Colorado (2017) »TOD and Districtwide Parking Forum –Metro Transit (2016) »Comprehensive Planning and Public Health Community Workshop – City of Eau Claire, Wisconsin (2013) »Balancing and Managing Your Parking Needs - APA MN Conference (2019) With a broad portfolio of planning experience, Lance brings a passion for community and transportation planning to HKGi, as well as established relationships with communities and agencies. The breadth of Lance’s work has touched on all aspects of planning, including comprehensive plans, long-range transportation plans, parking studies, and downtown master plans. For several years Lance has worked to develop an outstanding portfolio of parking- and transportation-related planning projects. His depth and breadth of knowledge has enabled him to provide clients with unique planning services that integrate transportation-related practices with urban and land use planning methods. Lance’s perspective and understanding about the interaction between community and transportation planning enables clients to pursue transportation strategies that can enhance both livability and economic development initiatives. In recent years, Lance has been recognized as a leader in developing grants, asset management plans and financial plans for various agencies. His approach has helped his clients recognize their asset management needs, while aligning those needs with innovative funding mechanisms. In the last five years, Lance has helped his clients secure over $250 million in grant dollars. Parking Studies Experience »Historic Walker-Lake District Parking Study, St. Louis Park, MN »Downtown Victoria, MN »Parking Ordinance Revisions, St. Francis, MN »Development Review, Lindstrom, MN »Downtown Duluth and Canal Park, Duluth, MN »*Hagfors Center for Science, Business and Religion, Augsburg College »*Chemistry and Advanced Materials Science Building (UMD Parking Study), University of Minnesota Duluth »*Selby-Western Neighborhood, Saint Paul, MN »*Residential Parking Permit Review, Saint Paul, MN »*Towerside Innovation District (TOD Parking Framework) , Metro Transit »*Downtown Prior Lake, MN »*Downtown Willmar, MN »*Fort Snelling, Minnesota Historical Society Other Relevant Planning Experience »Comprehensive Plan | Stillwater, MN »Before and After Study (Pedestrian and Bicycle Funding Evaluation) | Metropolitan Council »Regional Solicitation Impact Study | Metropolitan Council »*Local Road Research Board System Preservation Guide | MnDOT »Comprehensive Plan (Multimodal Elements) | Richfield, MN »Comprehensive Plan (Multimodal Elements) | Waukee, Iowa »*Long Range Transportation Plan | Stearns County, MN »*Complete Streets Check-List | Wadena, MN Lance Bernard Project Manager | 612.252.7133 | lance@hkgi.com PARKING SYSTEM EFFICIENCY STUDY PROPOSAL3 <Align image to this guide PROFESSIONAL QUALIFICATIONS Years of Experience: 20 Education »Master of Landscape Architecture - University of Minnesota »Bachelor of Environmental Design - University of Minnesota Registration »Landscape Architect, Minnesota, License No. 42954 Memberships/Affiliations »Urban Land Institute (ULI) »Sensible Land Use Coalition »Minnesota Design Team (Houston, MN) Awards »2015 ACEC-MN Engineering Excellence Honor Award - Buffalo Commons, Buffalo, MN »2010 Preservation Award - Minnesota Preservation Alliance - Red Wing Downtown Action Plan »2003 APA-MN Award for an Outstanding Plan - Hutchinson Downtown Revitalization Master Plan Downtown Redevelopment Planning and Design Experience »Downtown Planning | Stillwater, MN »Downtown Vision Update | Chanhassen, MN »Downtown Master Plan | Chaska, MN »City Square West Redevelopment Plan | Chaska, MN »East Town Small Area Plan | Excelsior, MN »Downtown Redevelopment Plan | Farmington, MN »Marketplace Redevelopment Concepts | Hermantown, MN »Downtown Revitalization Master Plan | Hutchinson, MN »Downtown Action Plan | Hutchinson, MN »Downtown Development Guide | Lakeville, MN »Highway 7 & 101 Village Center Study | Minnetonka, MN »Redevelopment Master Plan | North St. Paul, MN »Redevelopment Area Planning | Onalaska, WI »Downtown Revitalization Master Plan | Osseo, MN »Downtown Action Plan | Red Wing, MN »Penn Avenue Revitalization Plan | Richfield, MN »Downtown Master Plan | St. Francis, MN »Downtown Revitalization Master Plan | Victoria, MN »Downtown Commons Plaza and Streetscape Design | Buffalo, MN »Federal Reserve Parking Facility Site Planning and Design | Minneapolis, MN »Complete Streets Study | Red Wing, MN »Downtown West Infrastructure Improvements | Victoria, MN »Wayfinding and Signage Master Plan | Hutchinson, MN »Gate, Wayfinding and Signage Plan | Duluth, MN As a principal with HKGi Bryan has provided leadership on a broad range of planning and design projects for public sector clients, including a wide range of downtown redevelopment planning and design projects. His involvement in numerous award-winning projects attests to his expertise and creativity as an urban designer, and his leadership consistently results in design solutions that incorporate client and community needs, enhance connectivity, promote sustainability, and are economically viable. Bryan has worked with the City of Stillwater on recent downtown planning initiatives and is familiar with some of the new opportunities and challenges that Downtown Stillwater faces due to recent infrastructure changes. He will be able to augment his knowledge about Downtown Stillwater with lessons he has learned from his downtown planning and urban design experience in communities such as Chaska, Excelsior, Onalaska, Victoria, and Red Wing, among others. Bryan Harjes PLA, LEED AP Vice President | 612.252.7124 | bryan@hkgi.com STILLWATER, MINNESOTA 4 <Align image to this guide PROFESSIONAL QUALIFICATIONS Jesse Thornsen AICP, LEED Green Assoc. Planner | 612.252.7129 | jesse@hkgi.com Years of Experience: 6 Education »B.S. Community and Regional Planning – Iowa State University, 2012 Registration »American Institute of Certified Planners – Cert. #028951 »LEED Green Associate – Cert. #10733040 Professional Development »Transportation Research Board Annual Meeting - 2018 »MnDOT Complete Streets Workshop - 2018 Jesse is a certified planner whose broad project experience includes comprehensive planning, transportation planning, roadway reconfiguration, master planning, subdivision platting, and planned development ordinance creation. Jesse’s professional interest in transportation and mobility planning has enabled him to build a strong base of knowledge that he can draw on in his related planning work. He emphasizes a user-friendly approach and strives to ensure that streets and communities can meet their mobility and access needs while providing safe, inviting, economically productive, and healthy transportation systems. Jesse also brings advanced graphic design and communication skills to his project work. He seeks to reduce the communication barriers between local government and community stakeholders through his ability to translate ideas, data, and processes into visually compelling graphics. Transportation Planning Experience »Historic Walker Lake District Parking Ordinance | St. Louis Park, MN »Bike-Ped Plan | Farmington, MN »Metropolitan Council Before and After Study (Pedestrian and Bicycle Funding Evaluation) | Minneapolis-St. Paul Region, MN »Redevelopment Master Plans | Onalaska, WI »Downtown Master Plan | St. Francis, MN »Uniform Development Code/Zoning Ordinance Update | Onalaska, WI »*SH 146 Corridor Subregional Transportation Initiative | Baytown, TX »*Houston Bike Plan | Houston, TX »*US 290 Value Capture Study | Houston Region, TX »*H-GAC Pedestrian Evaluation Tool | Houston-Galveston Region, TX »*H-GAC Bicycle and Pedestrian Documentation | Houston-Galveston Region, TX »*H-GAC Regional Parking/Mobility Study | Houston-Galveston Region, TX »*White Oak Village Trail Oriented Development | Houston, TX »*SH 249 Access Management Study | Houston, TX »*West Houston Mobility Study | Houston, TX »*Parking Variance Application | Houston, TX Comprehensive Planning Experience »Comprehensive Plan | Stearns County, MN »Comprehensive Plan | Columbia Heights, MN »Comprehensive Plan | White Bear Lake, MN »Comprehensive Plan | Johnston, IA »Comprehensive Plan | Lindström, MN »Comprehensive Plan | Inver Grove Heights, MN »Comprehensive Plan | Kasson, MN »Comprehensive Plan | Maplewood, MN »Comprehensive Plan | Red Wing, MN »Comprehensive Plan | South St. Paul, MN »Comprehensive Plan | Stillwater, MN PARKING SYSTEM EFFICIENCY STUDY PROPOSAL5 <Align image to this guide PROFESSIONAL QUALIFICATIONS Beth is a planner and a recent graduate of the University of Wisconsin – Madison’s Department of Planning & Landscape Architecture. As a graduate student, Beth worked for the University of Wisconsin-Extension’s Local Government Center. Some of her project-related experience there included analyzing survey results and Census data for several comprehensive plan updates, completing a land use analysis for the Sauk Prairie region’s Water Street Visioning Plan, and creating best practice guidelines for infill and redevelopment in the City of Middleton. At HKGi, she provides general planning services to several municipal clients. In addition to general planning services, Beth assists with comprehensive planning, grant writing, and zoning ordinance writing and amendments. In her planning services work, Beth frequently reviews development proposals and has to understand how zoning ordinances and development impact or influence one another. Parking and urban design guidelines are typically issues that she has to address and interpret in her work. She has provided planning services for Stillwater in the recent past, and her downtown planning experience includes work in Victoria and St. Francis. Beth Richmond Planner | 612.252.7127 | beth@hkgi.com Planning Project Experience »Comprehensive Plan | Benton County, MN »General Planning Services | Bondurant, IA »Active Living Grant Writing | Dakota County, MN »Comprehensive Plan | Gaylord, MN »Housing Study | Grand Marais, MN »Comprehensive Plan | Greenfield, MN »General Planning Services | Greenfield, MN »Zoning Ordinance Update | Kasson, MN »General Planning Services | Lindström, MN »General Planning Services | Medicine Lake, MN »General Planning Services | Mound, MN »Uniform Development Code/Zoning Ordinance | Onalaska, WI »Comprehensive Plan | South St. Paul, MN »Comprehensive Plan | St. Francis, MN »Shape Stearns 2040 Comprehensive Plan | Stearns County, MN »General Planning Services | St. Francis, MN »General Planning Services | Stillwater, MN »General Planning Services | Victoria, MN »Comprehensive Plan | White Bear Lake, MN Education »Master of Urban and Regional Planning - University of Wisconsin-Madison »B.A., Political Science - College of St. Benedict (MN) STILLWATER, MINNESOTA 6 03. RELEVANT EXPERIENCE HKGi has an in-depth understanding of the parking issues and concerns in Downtown Stillwater. This understanding stems from our recent work in preparing the City’s 2040 Comprehensive Plan and Downtown Stillwater Plan. These efforts have helped us build trusted relationships between our team, downtown stakeholders, and community members. Beyond our recent work in Stillwater, we have developed similar projects that align with this study’s objectives. These projects have helped balance parking needs in similar environments that must embrace the downtown’s unique charm, walkability, and historical context. More importantly, these projects have applied multiple solutions (e.g., public-private partnerships, funding mechanisms, and wayfinding) that work together in order to maximize the downtown’s parking supply. Recent experience has included downtown parking studies for the cities of Chaska, Duluth, St. Louis Park, Osseo, and Victoria. HKGi will begin this project with a strong base of knowledge about Stillwater’s downtown based on past experience. Graphics HKGi has produced for downtown planning efforts include a parking location map (above), riverfront circulation framework (top right), and an urban design framework (bottom right). PARKING SYSTEM EFFICIENCY STUDY PROPOSAL7 RELEVANT EXPERIENCE < For full cutsheet, align sidebar to this guide Downtown Parking Study Victoria, Minnesota HKGi worked with a Task Force consisting of councilmembers, commission members, residents, and business owners to study the downtown parking environment in Victoria and identify strategies to help address potential or perceived parking issues in Victoria’s rapidly redeveloping downtown area. The study included an inventory of public and private, on-street and off-street parking facilities in the downtown area, including the core downtown as well as an area on the eastern fringe of the downtown. Parking utilization surveys were conducted during three key timeframes for weekdays and for Saturdays. The surveys indicated that during the highest utilization period, Friday and Saturday evenings after 6pm, parking in the two core blocks are at 85% of capacity or higher and that private parking is at capacity. Based on the findings, HKGi and the Task Force collaborated to develop a list of thirteen recommendations that range from immediate strategies such as improving wayfinding and signage systems downtown and addressing employee parking, to next phase strategies such as revising parking requirements in the city’s development code and making improvements to the urban form to better accommodate pedestrians so some of the underutilized existing parking becomes more attractive. The study also recommends studying the feasibility of building a parking structure and addressing parking on a district-wide basis. The study included parking surveys at key times during both weekdays and weekends in order to establish parking utilization rates in the downtown. STILLWATER, MINNESOTA 8 RELEVANT EXPERIENCE < For full cutsheet, align sidebar to this guide Downtown and Canal Park Parking Study Duluth, Minnesota HKGi recently conducted a parking study of Downtown Duluth and the highly popular Canal Park area. The objective was to study and implement a district- wide parking approach for the area, to include the use of innovative solutions and strategies to address a variety of challenging issues currently facing the City. Parking utilization surveys demonstrated that parking is readily available across downtown Duluth, although it is at 85% capacity or higher at a couple of key locations during business hours. Parking at Canal Park is utilized at a much higher rate on the weekends and in the afternoon and evening hours. At its peak, 6 of 14 lots at Canal Park are at capacity with one other lot above 85% capacity. Because parking in the two areas is still generally available within walking distance, the study does not point to any immediate steps that need to be taken. Instead, the City should continue to focus on monitoring utilization rates. The surplus of parking in the district should be leveraged to attract new development. As new development begins to consume existing parking, the City can begin to implement a district-wide parking model. A survey of district-wide parking strategies is included in the project memo and will provide insight for the City when it is ready to move to the next phase of planning for parking needs. ISTH 35 W 3rd St W 4th St W 1st St E 5th St W Superior St W 2nd St E 6th St W 5th St Mesaba AveE 1st St W Michigan St W Railroad St N Lake AveE 2nd St 3 7 4 4N 1st Ave EN 3rd Ave EN 2nd Ave EN 4th Ave EHarbor Dr W 6th St N 1st Ave WN 4th Ave WN 2nd Ave WN 5th Ave EN 6th Ave EN 3rd Ave W3262E Michigan StN 8th Ave WS 5th Ave WS Lake AvePittsburg Ave N 6th Ave WCanal Park DrS Cascade St E 4th St Sutphin St Mesaba Pl N 5th Ave WM-607S Lower 5th Ave WS 3rd Ave WCivic Center Cir W Commerce StL a k e P l a c e D rN 7th Ave WPriley DrW 6th St ISTH 35N 5th Ave WMesaba AveW 2nd St Mesaba Ave N 6th Ave WN 5th Ave W1 1 1 1 1 1 10 10 11 11 11 11 12 12 13 13 14 14 15 15 16 16 17 17 18 18 19 19 2 2 2 20 20 20 21 22 22 24 24 25 25 26 26 27 27 28 28 29 29 3 3 3 30 30 31 31 32 32 33 33 33 33 33 34 34 35 35 36 36 36 37 37 38 39 4 4 4 40 41 42 43 5 5 5 6 6 6 7 7 7 8 8 8 9 9 Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community ´Downtown Duluth Parking Study PARKING SYSTEM EFFICIENCY STUDY PROPOSAL9 RELEVANT EXPERIENCE < For full cutsheet, align sidebar to this guide Wayfinding Signage System Chaska, Minnesota HKGi conducted a citywide analysis to identify Chaska’s wayfinding needs for signage targeted towards vehicular traffic, trail users, and signage needs specifically in the downtown area. After conducting an analysis of current conditions, HKGi identified key destinations, specific locations throughout the community for new signage, and also identified what type of signage (Gateway, Directional, primary, secondary, Trailhead, Trail ) would be most appropriate for each location. HKGi also designed signage concepts and sketches for each type of sign as well as potential thematic concepts to help organize the signage system. Information delivered to the City by HKGi also included unit cost estimates for each sign type, design guidelines, and phasing for implementation. STILLWATER, MINNESOTA 10 RELEVANT EXPERIENCE < For full cutsheet, align sidebar to this guide Downtown Streetscape and Public Space Design Chaska, Minnesota HKGi led the community through the schematic design process to create a streetscape and public space improvement plan for Chaska’s historic downtown core, which includes City Square and City Hall Plaza, two important outdoor public spaces. The design process established a materials palette that can be used on future streetscape improvements throughout downtown Chaska. A parking analysis was also conducted as an important part of the planning process. The streetscape analysis included identifying character types for each of the downtown’s streets as well as a character analysis of City Hall Plaza and City Square Park. These analyses provided streetscape design, parking, and furnishing directions for each street segment. The parking analysis indicated a surplus of parking in the downtown core and was conducted in order to provide support for the elimination of spaces in some locations and a switch to angled parking in other locations. The changes to the parking model resulted in an overall increase in parking spaces, but a reduction in one quadrant that had an excess of 150 spaces. Street section illustration for 2nd Street at Paseo Plaza - Commercial Heritage Street PARKING SYSTEM EFFICIENCY STUDY PROPOSAL11 RELEVANT EXPERIENCE < For full cutsheet, align sidebar to this guide Comprehensive Plan Stillwater, Minnesota The City of Stillwater marked its 100th year of planning by completing its 2040 Comprehensive Plan, which will see the beginning of a new era in the city’s history. The Stillwater Lift Bridge, which in recent years has been a source of remarkable traffic congestion, particularly for Stillwater’s well-preserved and well-loved downtown, closed to automobile traffic in 2018 and will become a pedestrian and bicycle bridge in the near future. The closing of the Lift Bridge to automobiles will usher in new opportunities for downtown as the traffic that once clogged Main Street decreases, freeing up the streets for weekend shoppers, outdoors recreation enthusiasts, and potentially new downtown residents who might be attracted to live, work, and shop in Stillwater’s compact, walkable downtown. In addition to the Downtown Plan chapter, which was developed in a separate project, the Comprehensive Plan emphasizes redevelopment and development opportunities elsewhere in the city, particularly along the edges of the community and along the Highway 36 corridor. The need to identify additional housing opportunities, as well as mixed uses in selected areas, resulted in a future land use plan that will enable appropriate housing and commercial growth without disrupting Stillwater’s established low density residential areas. The Comprehensive Plan also identifies room for business park and industrial growth along the southern edge of the city, along the Highway 36 corridor. The comprehensive plan for Stillwater addressed several issues including redevelopment concepts for focus areas throughout the city (left) and policies and strategies to protect historic resources such as the public stairwell downtown and natural resources such as the many bluffs that give the city its unique character and extraordinary viewsheds. STILLWATER, MINNESOTA 12 RELEVANT EXPERIENCE < For full cutsheet, align sidebar to this guide Downtown Action Plan Red Wing, Minnesota HKGi provided strategic planning and urban design services for Red Wing’s historic downtown, which resulted in the creation of a downtown action plan rooted in the vision of community members and the Mayor’s Downtown Action Plan Task Force. The action plan targets and embraces a core set of six main community values – to 1) create vibrant gathering places, 2) attractive housing options, 3) thriving commerce, and 4) strong connections that 5) celebrate the experience and 6) foster sustainability. A hallmark of the plan is a tool kit designed to facilitate smooth and ongoing implementation. The plan includes a creative “Decision Principles Checklist” and an “Actions Matrix” - identifying the key questions the plan implementer should ask when evaluating an action or project in downtown Red Wing. Since adoption of the Action Plan, HKGi has worked with the City to implement important streetscape improvements, create a master plan for He Mni Can-Barn Bluff Park, and begin planning work for a pedestrian bridge and redevelopment in the Old Main area of downtown. 2010 Merit Award for Planning & ResearchDOWNTOWN RED WINGaction plan jUNE 2009 2010 Preservation Award Downtown Red Wing enjoys a wealth of historic and natural amenities including bluffs and parkland along the banks of the Mississippi River PARKING SYSTEM EFFICIENCY STUDY PROPOSAL13 RELEVANT EXPERIENCE < For full cutsheet, align sidebar to this guide Downtown Signage and Wayfinding Master Plan Hutchinson, Minnesota As part of Hutchinson’s ongoing downtown revitalization, the City retained HKGi to focus on designing a master plan to emphasize identity, place making and wayfinding. The master plan lays out a framework for the implementation of a unified signage and wayfinding system designed to aid, educate, and orient local residents and incoming trail users to downtown Hutchinson’s history and destinations. The plan establishes two districts around downtown and the Crow River and identifies key park, downtown, and historic destinations within each district. Key to the success of the project was the establishment of a design aesthetic for signage elements which unified the city’s existing system of streetscape elements with the historic and architectural features of the downtown and Crow River districts. The plan specifies critical sign design details, sign location and orientation, and provides a phasing plan enabling a timely and cost effective roll out of the system. Following the creation of the master plan, HKGi created construction documentation and conducted construction administration for the implementation phase of the project. Districts and Destinations Map Final Entry and Interpretive Signage Concepts River District Directional Sign Crow River Trail System Map Kiosk STILLWATER, MINNESOTA 14 RELEVANT EXPERIENCE < For full cutsheet, align sidebar to this guide Heritage Landing Parking Facility - Federal Reserve Bank Minneapolis, Minnesota HKGi is currently working with a multi-disciplinary team, led by BWBR Architects, to design and construct a parking ramp and associated site improvements for expansion of their downtown Minneapolis campus. The project, known as Heritage Landing, is located in Minneapolis’s North Loop neighborhood, near the Mississippi River. The proposed Heritage Landing parking ramp will complete the Federal Reserve Bank’s campus master plan and provide parking for employees as well as North Loop area businesses and visitors. The Heritage Landing site design concept is in support of planning principles established by North Loop area planning initiatives, including the provision of safe, attractive, and publicly accessible green spaces in the North Loop neighborhood; improved pedestrian and bicycle connections between the North Loop neighborhood, the Cedar Lake Trail, and the Mississippi River; enhanced view corridors to existing landmarks and the Mississippi River; flexible outdoor spaces that can be programmed for formal and informal community gathering events throughout the year; reduced hard space and the introduction of native plant materials; and the incorporation of best management practices (BMPs) for managing stormwater runoff to improve water quality and reduce runoff. The planned expansion is scheduled for construction beginning in fall 2019 and completed by fall 2020. Site design improvements include: - Pedestrian Promenade - Paved plaza spaces - Flexible/open central lawn area - River overlook and pergola - Native plantings/landscaping - Trail improvements - Public art - Special site lighting PARKING SYSTEM EFFICIENCY STUDY PROPOSAL15 RELEVANT EXPERIENCE < For full cutsheet, align sidebar to this guide City Square West Redevelopment Concept Chaska, Minnesota HKGi is providing leadership for a multidisciplinary team exploring redevelopment concepts for a key parcel in downtown Chaska. The team includes an architect, and a real estate developer, who is providing expertise related to commercial and residential market conditions and feasibility. HKGi is also leading the team in conducting a site study for a new downtown library that the City is planning on constructing. The project team, representatives from the City, key stakeholders, and current property owners have explored a variety of redevelopment scenarios and assessed each scenario for its economic feasibility as well as for its ability to contribute to the vision established in Chaska’s Downtown Master Plan. A key element emphasized in the redevelopment concepts is the Paseo Connection, an attractive, safe, north-south mid-block connection that uses alleyways as premier pedestrian thoroughfares. Exploration of the redevelopment concepts for this block have focused on ways to activate the Paseo with alley-facing businesses and placemaking elements. An on-site library has been part of the concepts being explored. A more expansive library site study will enable the City’s leadership to compare and test the feasibility of an on-site library with the costs and feasibility of building a library on other sites in the downtown area. Exploration of development concepts included 3D renderings to help stakeholders and the project team explore building massing and site navigation scenarios (left). The planning process also had to consider potential parking solutions for the redevelopment. Sketches of various concepts illustrated underground parking configurations. STILLWATER, MINNESOTA 16 04. FEE QUOTATION HKGi has prepared a fee that aligns with the prescribed scope of work and deliverables listed in the Request for Proposals & Qualifications. We also understand this study will occur in two phases (Phase I and Phase II). In that respect, we will work closely with Stillwater staff and the Stillwater Downtown Parking Commission to ensure the first phase leads towards realistic implementation measures that can be evaluated as part of the second phase. At that time, HKGi and Stillwater staff will scope the second phase within an agreed upon budget. We anticipate the first phase of work to be completed by the end of January 2020 and within the proposed fee listed below: Task Estimated Hours Fee 1. Project Coordination 20 $2,300 2. Engagement 20 $3,100 3. Exploration Phase 90 $8,900 4. Strategies & Recommendations 70 $7,700 5. Final Deliverables 30 $2,800 Subtotal 230 $24,800 Reimbursable Expenses $200 Not-to-Exceed Total $25,000 Additional Meetings We anticipate any additional meetings outside of those listed in the scope provided in the RFQ would be led by the project manager, Lance Bernard. His hourly rate for additional meetings will be billed at $130/hour. If additional time is required for preparation of materials, the rate for staff support time would be billed at a rate of $75-$85/hour, depending on the type of staff support needed. If additional meetings are required, HKGi will work with the City in advance to identify the necessary resources and provide an anticipated meeting cost. Additional meetings will be billed on an hourly basis. DOWNTOWN RED WING DOWNTOWN CHASKA PARKING SYSTEM EFFICIENCY STUDY PROPOSAL17 Creating PLACES that enrich PEOPLE’S lives Proposal for City of Stillwater PARKING SYSTEM EFFICIENCYSTUDY 06.28.2019 Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000, Minneapolis, MN 55402 June 28, 2019 Bill Turnblad bturnblad@ci.stillwater.mn.us RE: City of Stillwater Parking System Efficiency Study for the Downtown Public Parking System Dear Mr. Turnblad and members of the selection committee: On behalf of Stantec’s Urban Places group, we are excited at the opportunity to submit the following proposal for the Parking System Efficiency Study of Stillwater’s Downtown Public Parking System. Stillwater, like many vibrant downtowns, is challenged by its own success, even as its operations are grounded in history. The City’s current situation reflects competing realities, such as convenient parking makes lives easier, surface parking lots are prime development opportunities, paying for parking is not the “Minnesota way,” and street parking competes for space with improved bicycle and pedestrian facilities. Conversations around parking are some of the most emotional planning topics, because different strategies can divide people into winners (parking is easy) and losers (parking is hard). Stillwater has studied its downtown parking conditions many times in the quest to find the ideal scenario to support local businesses. This point in time is unique, though. You are acquiring property now for surface parking and discussing more acquisitions to hopefully solve the crunch, and your Downtown Parking Commission is acting on more and more requests for events. What Stillwater needs now is a fresh perspective. Our team has extensive experience conducting complex integrated analyses. We understand how to help cities make tradeoffs and invest critical, limited dollars most impactfully. We know how to demonstrate the multimodal impacts of development within complex urban environments. Most importantly, we approach everything from the perspective of the user so that we can help Stillwater determine how its employees, visitors, residents, and businesses will most likely interact with the parking and transportation system. At Stantec, we design the places and the infrastructure that communities depend on. Our team is focused on understanding how people use mobility and parking networks, what influences their decisions, and how their travels could be improved—but more importantly how these interact with the overall built environment. Stantec will lead the project team with our Urban Places staff members who are skilled in understanding how parking lies at the intersection of mobility and place, and have solved parking challenges in dozens of communities as well as tourist destinations just like Downtown Stillwater. In particular, our work in Nantucket and downtown Savannah will provide lessons in how to balance tourism with resident needs. Our team is led by Ralph DeNisco, Principal in Charge, one of Stantec’s leading parking and transit experts. He will be supported by Minneapolis- based planners who are working together on parking projects around the region. Beth Elliott, AICP will serve as Project Manager and act as your day-to-day liaison. She will tie our local knowledge and national expertise together to ensure our timeliness and flexibility in meeting the City’s needs, while producing highquality deliverables and graphics. Every one of our parking studies begins with the facts on the ground—a thorough inventory and utilization assessment—to identify the real parking situation versus perceived constraints. We work with the people most invested in not just the day-to-day parking operations but those working toward long-term goals. Stantec built our own shared parking demand model because standard ITE parking recommendations rarely apply. And then we developed—and in many cases implemented—parking strategies that were customized to each unique case. Your Parking Efficiency Study is not just about solving today’s parking challenges but setting up the Downtown Parking Commission for good decision-making over time. The results of this study should positively impact the Enterprise Fund, give City staff more effective regulatory tools, and better guide future acquisition decisions. The Stantec team wants to be your partners in an even more thriving and well-managed downtown environment. We look forward to working with you! On behalf of Stantec’s Urban Places group, we are excited to submit the following proposal for this Parking System Efficiency Study of Stillwater’s Downtown Public Parking System. If we can provide any additional information about Stantec or this proposal, please do not hesitate to contact Beth. Sincerely, STANTEC CONSULTING SERVICES INC. BETH ELLIOTT AICP Assistant Project Manager (612) 712-2039 beth.elliott@stantec.com RALPH DENISCO Principal in Charge (617) 654-6089 ralph.denisco@stantec.com TABLE OF CONTENTS Professional Qualifications 1 Past Involvement with Similar Projects 9 Fee Quotation 15 Authorized Negotiator/Expeditor 16 Project Approach 17 A B C D E AProfessional Qualifications PROFESSIONAL QUALIFICATIONS The Stantec community unites approximately 22,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring projects to life. Our work—planning, engineering, architecture, surveying, environmental sciences, construction services, project management, and project economics, from initial project concept through design, construction, and commissioning, begins at the intersection of community, creativity, and client relationships. Our local strength, knowledge, and relationships, coupled with our world-class expertise, have allowed us to go anywhere to meet our clients’ needs in more creative and personalized ways. With a long-term commitment to the people and places we serve, Stantec has the unique ability to connect to projects on a personal level and advance the quality of life in communities across the globe. Our team is licensed to work in Minnesota and has been serving Minnesota communities for more than 60 years. We believe in the importance of design in enhancing the quality of the human experience. We look at what will enrich the lives of those who will live in a community. 1 Full Name Stantec Consulting Services Inc. Address 733 Marquette Avenue, Suite 1000 Minneapolis, MN 55402 Branches Performing the Work Minneapolis, MN and Boston, MA Organization Type Corporation State Incorporated New York Number of Personnel by Skill and Qualification on this Project Project Manager - 1 Principal in Charge - 1 Parking Strategist - 1 Urban Planner - 1 GIS Analyst - 1 Years in Business 65 Number of Employees 22,000 Locations 400 2 Stantec | City of Stillwater Parking System Efficiency Study STAFFING 3 LIZA COHEN Parking Strategist BETH ELLIOTT AICP Project Manager JOE POLACEK Urban Planner HONGYI DUAN GIS Analyst Location: Minneapolis, MN Location: Boston, MA Location: Minneapolis, MN Location: Minneapolis, MN Principal in Charge RALPH DENISCO Location: Boston, MA BETH ELLIOTT AICP PROJECT MANAGER Beth is an urban planner with proven experience managing complex short- and long-term projects of regional significance. Her expertise is not only in long-range planning projects like downtown master plans, comprehensive plans, revitalization studies, and transit-oriented visioning, but she excels in strategizing successful implementation through parking studies, zoning and other regulatory frameworks, infill redevelopment, environmental review processes, and funding. She also has specialized expertise in developing and facilitating inclusive and creative community engagement strategies for diverse stakeholder groups. Beth is known for her collaboration and communication skills among elected officials, community members, developers, and businesses to advance projects. EducationMasters in Urban and Regional Planning, U niversity of Minnesota, Minneapolis, Minnesota, 2002 Bachelor of Arts, University of Iowa, Iowa City, Iowa, 2000 MembershipsMember, Urban Land Institute Member, American Planning Association Planning Experience with the City of Minneapolis*, Minneapolis, Minnesota Beth spent 14 years as a planner for the City of Minneapolis, including 11 years as the Principal Planner for Downtown Minneapolis. She co-managed the 2018 update to the city’s comprehensive plan and its engagement process and coordinated and implemented downtown planning initiatives. LynLake Parking Study, Minneapolis, Minnesota Beth managed the day-to-day needs of a comprehensive parking analysis in this bustling commercial district. Her team conducted an inventory and then completed an analysis of how the district parking is utilized. The study included a parking demand analysis based on area land use and parking generation ratios. Considerations were given to ride shares and mixed-use buildings to make the parking demand model more applicable to this specific study. East Downtown Parking Lot Study*, Minneapolis, Minnesota In a downtown district experiencing market failure, Beth analyzed the commercial surface parking lots surrounding a light-rail station to determine barriers to redevelopment. The resultant study focused on methods to eliminate development costs, such as for structured parking, and increase development cash flow through amenitizing the area with greening and increased transit options. Beth’s analysis was pivotal in realizing the intense development occurring in the district today. Downtown Rezoning Study.* Minneapolis, Minnesota Leading a team of technical experts, Beth conducted a site-by-site zoning analysis of downtown Minneapolis that led to rezoning almost 500 properties and the creation of a new transit-oriented development zoning district. She engaged residential and business organizations, solicited feedback from developers, facilitated community meetings, and gained political support for the adoption of the zoning recommendations. EXPERIENCE * Completed while with another firm 4 RALPH DENISCO PRINCIPAL IN CHARGE EducationMaster of Arts, Urban Affairs, Boston University Metropolitan College, Boston, Massachusetts, 2008 Bachelor of Arts, Economics, Boston College, Boston, Massachusetts, 1992 * Completed while with another firm 5 Ralph has nearly 20 years of transportation planning experience, with a history of successfully implementing a variety of transportation projects in challenging environments. Working as project manager or providing technical advice, Ralph has channeled his understanding of interrelated transportation issues into programs able to win both community and agency support. He has extensive experience in Nationally and in Boston leading complex efforts for municipalities, transit agencies and foundations. Ralph has successfully led complex design, planning, and development efforts in Boston and around the country – specializing in parking, transit and integrated transportation planning. Savannah Downtown Parking and Mobility Strategic Plan.* Savannah, GeorgiaRalph led a comprehensive strategic parking review and mobility plan in one of America’s most renowned historic districts and destinations. Working with the Chatham County-Savannah Metropolitan Planning Commission and the City of Savannah, the study updated the inventory database as well as assessed parking demand for present and future conditions. The strategies, policies, regulations, operations and investments recommended are now being implemented to great success and are enhancing the vitality of the greater downtown area, providing mobility options, and making adequate parking available for residents, visitors, businesses and future economic development opportunities. Concord Parking Study.* Concord, Massachusetts Ralph served as project manager, leading Concord’s efforts to update parking management strategies for multiple business districts. The analysis included a broad and thorough review of parking supply and utilization, supplemented with several outreach efforts. Strategies recommended were interrelated and developed in tandem, including eliminating time limits, using pricing to encourage availability, streamlining of regulations, and a balancing of commuter regulations to maximize the existing supply at both stations. Other strategies include zoning code updates, improvements in bicycle facilities and parking, and shared parking enhancements. Newmarket District Parking Demand Study.* Boston, Massachusetts Ralph assisted outreach efforts and directed the data analysis and recommendations to determine the demand for a structured parking facility in Boston’s Newmarket Industrial District. The study showed that despite high employee utilization and unique operating characteristics that current parking demand was not able to financially sustain a parking structure. The study further determined the observed parking demand rates, highlighted needed pedestrian and connectivity improvements to expand the pool of desirable parking, recommended physical and regulatory changes that would create over 50 additional on-street parking spaces, and completed land-use analysis to project scenarios in which a garage would be required. LynLake Parking Study, Minneapolis, MinnesotaRalph led a comprehensive parking analysis in this bustling commercial district. His team led a thorough inventory and then completed an analysis of how the district parking is utilized. The study included a parking demand analysis based on area land use and parking generation ratios. Considerations were given to ride shares and mixed-use buildings to make the parking demand model more applicable to this specific study. EXPERIENCE Austin Downtown Parking Strategy*, Austin, Texas Liza led one of the first comprehensive assessments of downtown Austin’s public and private parking inventory, which is over 75,000 parking spaces. She is also leading a modeling process to estimate parking demand and needed supply in the near- and long-term based on a development analysis. Arlington County Transportation Performance Monitoring*, Arlington, Virginia Liza led a robust data collection effort to determine parking generation, mode shares and trip generation for large and multi-use residential buildings throughout Arlington County. Nantucket Parking Study.* Nantucket, Massachusetts Liza led the intensive data collection effort to determine turnover and the percentage of “rollers,” moving cars to escape time-limited parking. She also developed and led the pilot of automatic license plate reader (ALPR) technology, now deployed in the downtown. Somerville Parking Pricing.* Somerville, Massachusetts Liza led this project to compare smart meter data to on-the-ground utilization and adjust pricing to match demand. Union Square Development*, Somerville, Massachusetts Liza performed multimodal transportation design guidelines, parking analyses and ratio development, and building access analyses for the master developer of several key parcels in Somerville’s growing Union Square. Ford Site Multi-Modal Modeling and Design*, Saint Paul, Minnesota Liza provided review and assessment of multimodal trip generation modeling based on national best practices as well as previous research. Boston Parking Policy Study*, Boston, Massachusetts Making creative use of municipal and private data sources, Liza helped to create a comprehensive off-street parking inventory for Boston. LIZA COHEN PARKING STRATEGIST EducationMaster of Arts, City and Regional Planning, University of Pennsylvania, Philadelphia, Pennsylvania, 2012 Bachelor of Arts, Urban Studies, Bowdoin College, Brunswick, Maine, 2008 6 Liza is a skilled planner with expertise in GIS analysis, data collection and visualization, and innovative community engagement techniques. She has worked on a range of projects, from campus-focused transportation demand management and mobility plans to town- and city-wide mobility planning. In each of these, Liza’s approach is to synthesize data and community and stakeholder feedback to provide better transportation options. Liza has served as deputy project manager on multiple citywide mobility plans and large scale development projects, often leading innovative and comprehensive data collection and analysis efforts. EXPERIENCE * Completed while with another firm JOE POLACEK URBAN PLANNER Joe is experienced in community engagement, comprehensive planning, master planning, spatial design, hand drawing, digital rendering, graphic production, research and analysis, and report writing. He is also involved in a wide variety of planning and design projects, including zoning studies, redevelopment projects, parking studies, environmental reviews, and the design of mixed use projects. EducationMetropolitan Design Certificate , University of Minnesota, Minneapolis, Minnesota, 2018 Bachelor of Design in Architecture, University of Minnesota, Minneapolis, Minnesota, 2012 Master of Urban and Regional Planning, University of Minnesota, Minneapolis, Minnesota, 2018 MembershipsMember, American Planning Association LynLake Parking Study, Minneapolis, Minnesota Joe supported the day-to-day needs of a comprehensive parking analysis in this bustling commercial district. He conducted field work to determine the parking inventory and assisted in completing an analysis of how the district parking is utilized. The study included a parking demand analysis based on area land use and parking generation ratios. Joe was responsible for writing the final report. Comprehensive Plan Update, Benson, Minnesota City officials in Benson wanted to go in a new direction with their plans – the city was consistently losing population, but their previous plans were focused on managing growth. Joe researched and reported on demographics, housing, and employment trends in recent decades and then sketched and modeled the city’s downtown area while developing implementable strategies to help Benson see a bright future once again. Zoning Ordinance Update, Palestine, Texas The zoning code in Palestine was due for an update and the sign ordinance was especially deficient – it was wordy and confusing. With his unparalleled speed in digital graphics and critical eye for communications, Joe created straight-forward and easy to read graphics that communicated concepts in the code that previously required many words to describe. Zoning Administration Joe provides technical support to staff, Planning Commissions, and City Councils on land use applications. His specialty is visually representing complicated zoning concepts for decision-makers and the broader public. Current clients include Minnetonka Beach and Spring Lake Park. 2040 Comprehensive Plan, Mounds View, Minnesota One suburban community wanted their comprehensive plan to be rewritten from scratch with accompanying illustrations but had little budget to do so. Joe concisely organized the materials required in a comprehensive plan, leaving ample budget to narrate the long-range and high-level goals of city staff and to create illustrations to go alongside. Joe’s attention to detail and organization in writing, illustrating, and communications with city staff resulted in a plan that was under budget and exceeded expectations. EXPERIENCE 7 HONGYI DUAN GIS ANALYST Hongyi Duan works on a variety of projects including comprehensive plans, special studies, environmental studies, corridor plans, transportation studies, bicycle and pedestrian plans, zoning and rezoning studies, market research, condemnations, and urban design. In addition to her expertise in various GIS, drafting, and graphic software, Hongyi provides strategic leadership in data-driven projects. EducationBachelor of Architecture, Beijing Polytechnic University, Beijing, China, 1990 Master of Science, Community and Regional Planning, Iowa State University, Ames, Iowa, 1994 MembershipsMember, Sensible Land Use Coalition LynLake Parking Study, Minneapolis, Minnesota Hongyi provided leadership in data collection and analysis for a parking inventory and utilization study in this bustling commercial district. Hongyi designed the methodology for the inventory survey and then completed an analysis of how the district parking is utilized. She then conducted a parking demand analysis based on area land use and parking generation ratios. Considerations were given to ride shares and mixed-use buildings to make the parking demand model more applicable to this specific study. Developable Land Research, Twin Cities Metropolitan Area, Minnesota Hongyi was responsible for all GIS-related data collection, mapping, and analysis tasks for this project. This project involved analyzing areawide land supply and development potential based on a set of physical and regulatory criteria. The outcome of the project was part of various due diligence efforts for major developers in the region. Land Supply Study, Twin Cities Metro, Minnesota Hongyi provided all GIS-related research, mapping, and analysis tasks for this project. Stantec worked on behalf of the Builders Association to analyze the Metropolitan Council’s urban land supply. Hongyi used GIS to study existing parcel sizes, related cities’ existing and future land uses, and natural features to arrive at net developable land for each community. The study found that generalized land use combined with long-range forecasts alone was not sufficient for measuring and making land supply decisions. As a result, the Metropolitan Council created a plat monitoring program to better monitor the supply of residential land in the region. Fargo-Moorhead Bicycle and Pedestrian Plan Update, North Dakota and Minnesota Hongyi was responsible for all GIS-related analysis and mapping for this project. Stantec coordinated with ALTA on the preparation of the bicycle and pedestrian policy recommendations, bicycle network recommendations, facilities improvement recommendations, and community outreach for this plan update. St. Cloud Area Joint Planning District Plan, St. Cloud, Minnesota Hongyi performed all GIS related mapping and analysis tasks involved in this project. The St. Cloud Area Joint Planning District Plan, completed in spring 2000, was designed to assist these communities in comprehensive planning and growth management efforts for 20 years or more. This project was the first of its kind in both scope and scale outside the Twin Cities metro area. EXPERIENCE 8 BPast Involvement with Similar Projects Stantec | City of Stillwater Parking System Efficiency Study B PAST INVOLVEMENT WITH SIMILAR PROJECTS 59 LYNLAKE PARKING STUDY The LynLake district is one of the most rapidly developing areas in Minneapolis. It is both an important link in the multimodal transportation system of southwest Minneapolis and a destination in its own right. LynLake is a thriving business district in southwest Minneapolis with restaurants, bars, offices, theaters, fitness centers, and more. It’s also home to a growing residential population with young renters in both new and older apartments and duplexes surrounding the busy commercial core. Stantec was hired by the City of Minneapolis to conduct a comprehensive parking inventory, understand utilization patterns, and reflect trends in recent development. As a vibrant business district, LynLake has competing interests for its public and private parking supply with a perceived lack of parking by all users. With our extensive experience in comprehensive parking analyses and understanding of the multimodal impacts of development in complex urban environments, Stantec’s approach was to be both data and community driven. We began by understanding actual parking dynamics through a thorough inventory, identified any hidden factors impacting the parking supply, and evaluated current demand both on the ground and through available land use information. Armed with the best data possible, the Stantec team conducted a parking demand assessment using a typical ITE expected demand model and then applied the Urban Land Institute’s shared parking model for a more realistic perspective on this urban area’s parking needs. Recommended strategies included raising on-street parking rates, adding meters in well- used areas, simplifying on-street regulations, investing in surface lot upgrades, and developing an area transportation program. Reference Mark Read, Minneapolis Public Works Assistant Parking System Manager mark.read@minneapolismn.gov (612) 673-3732 Just like the City of Stillwater, the City of Minneapolis needed to understand the competing interests of development and public parking on their own assets. Minneapolis, MN Stantec | City of Stillwater Parking System Efficiency Study NANTUCKET PARKING ADVISORY SERVICES Just off the coast of Cape Cod, the well-known summer destination of Nantucket has long-faced parking issues in its historic downtown. The Town understood that in order to maintain availability in key locations it would be necessary to price parking, but wanted to do so in a way that maintains access for year-round residents, visually preserves historic character, and is convenient for all users. Stantec’s analysis covered both revenue estimates as well as an overview of parking technologies that could work to meet Nantucket’s unique needs. Based on previous occupancy counts, the team estimated revenue based on multiple pricing scenarios that considered the needs of residents, seasonal visitors, and employees. This in turn fed into an analysis of unique parking technologies, such as in-car meters and RFID technology, that could support Nantucket’s goals of preserving its picturesque cobblestone streets. Importantly, Stantec developed all materials and meeting formats to be sure that a diverse Working Group – consisting of Town staff, the police, and other stakeholders – understood the implications of all scenarios. This project represented a collaboration between ReMain Nantucket and the Town, which will continue moving forward as the Town rolls out paid parking. ReferenceRachel Hobart, ReMain Nantucket Project Manager rhobart@remainnantucket.org (508) 901-4142 Stantec can apply lessons from this project to the Stillwater Parking System Efficiency Study about how to balance summer tourism with the day-to-day needs of residents. Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), swisstopo, ©OpenStreetMap contributors, and the GIS User Community Legend Summer Parking Utilization - 12PM Weekend 0 - 60.0% 60 - 70.0% 70 - 80.0% 80 - 90.0% 90 - 100.0% 100%+±0 500 1,000250 Feet Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), swisstopo, ©OpenStreetMap contributors, and the GIS User Community Legend Parking - Summer 2018 15 Minute 20 Minute 30 Minute 1 Hour 2 Hour Disabled Park Restricted Taxi Loading Zone Town Lot 10 Nantucket, MA Stantec | City of Stillwater Parking System Efficiency Study ROCKPORT PARKING TECHNICAL ASSISTANCE The recently completed Rockport Parking Strategy will help this busy coastal town maintain its historic character while mitigating access conflicts between visitors, residents, and beachgoers in the summertime. Stantec led the development of this strategy, including facilitating meetings with an appointed Parking Committee to help refine the issues and opportunities. The final Strategy includes recommendations ranging from pricing adjustments to facilitating downtown access from an existing park and ride lot. The study also included the first comprehensive review of all existing parking, both public and private, as well as utilization by facility during a peak summer day. Our analysis showed that in core areas, there is more than enough demand to raise the price, and the increased revenue could be used for multimodal improvements such as making the shuttle to remote parking fare-free. The Strategy also builds on observed demand patterns to develop a system to motivate long-term parkers for the beach to use remote lots. The Parking Committee and Police plan to move forward with several of the strategies for the summer of 2019. Reference Richard Souza, Town of Rockport Department of Public Works rsouza@rockportma.gov (978) 546-3525 Through sound technical fact-finding work, Stantec found opportunities for Rockport to more effectively use their parking fund on areawide improvements, including a shuttle service similar to what has been discussed for Downtown Stillwater. 11 Rockport, MA Stantec | City of Stillwater Parking System Efficiency Study GREATER DOWNTOWN SAVANNAH PARKING AND MOBILITY STUDY 12 Savannah’s historic downtown presented unique parking challenges. The Parking and Mobility Study led to a broad program of management studies ranging from zoning reform to user experience improvements. Members of the Stantec team worked with the City of Savannah and the Chatham County-Savannah Metropolitan Planning Commission to undertake a comprehensive inventory and utilization counting effort from which developed and presented a broad program of management strategies. The City of Savannah is currently implementing many of the plan’s recommendations: it is installing modern, multi-space meters that will support a demand-based pricing plan to create availability in curbside street parking; it has realigned its shuttle service to focus on short, direct runs at greater frequencies; and it has used technology-based applications to enable payment, which has resulted in a decline in citations for overtime parking customers. Stantec’s staff who led this study continue to work with the City to develop an in-lieu parking system wherein developers can support parking and transportation improvements downtown in exchange for relief from meeting zoning requirements on constrained sites. Well aware of the continued need to provide parking in the Savannah development market, the City is focusing this in-lieu program on using its own parking facilities to meet the needs of smaller private development on constrained sites. Reference Sean Brandon, City of Savannah Management Services Bureau Chief sbrandon@savannahga.gov (912) 651-6470 As a tourist town like Stillwater, Downtown Savannah had complicated zoning, supply, and operations needs for their parking system. Stantec not only defined the inventory and parking demand but worked with the City on a system for coordinating a mutually-beneficial fee system with developers. Savannah, GA Stantec | City of Stillwater Parking System Efficiency Study DOWNTOWN MINNEAPOLIS REZONING STUDY As the Downtown Minneapolis planner for the City of Minneapolis, Ms. Elliott initiated a large-scale rezoning study to implement a number of city- adopted small area plans simultaneously. The project included management of a technical team, community engagement, site-by-site zoning analysis and recommended changes to implement the plans, and the creation of a new Downtown-specific Transit-Oriented Development zoning district. Ms. Elliott’s main goal as project manager was to introduce zoning changes that set the stage for market flexibility while still maintaining the plans’ visions. Through extensive engagement of technical experts, property owners, developers, and community groups, Ms. Elliott and her team successfully created a new zoning district, changed the base zoning on almost 500 properties, and revised existing zoning overlay districts. The new zoning district eliminated parking and density requirements, allowed for a variety of active uses, eliminated maximum floor area ratios, and permitted building heights that better transitioned into residential neighborhoods. These changes had the overall effect of eliminating industrial zoning in a transit station area to allow transit-oriented development, implementing zoning that complemented multiple locally-designated historic districts, and creating transitions from the office core to surrounding neighborhoods. Reference Lisa Goodman Ward 7 City Council MemberCity of Minneapolis lisa.goodman@minneapolismn.gov (612) 673-2207 Just like Downtown Minneapolis, Downtown Stillwater needs creative regulatory solutions to balance market desires with the parking needs of both ocal residents and destination visitors. This project was completed by Project Manager, Beth Elliott prior to joining Stantec. 13 Minneapolis, MN Stantec | City of Stillwater Parking System Efficiency Study SOMERVILLE ZONING RE-WRITE The team developed more flexible and modern parking and transportation standards that better reflect the city’s growth as one of the Northeast’s most multi-modal and progressive communities. Members of the Stantec team worked with the City of Somerville on the transportation, parking and mobility elements of a comprehensive overhaul of the City’s zoning code led by the City’s Planning Department. To help the City develop the best-in-class standards, the project benchmarked nationwide standards for a number of factors including shared parking, parking ratios and Transportation Demand Management (TDM) provisions. This exercise included an analysis of best practices to understand shortcomings and implications for the City of Somerville’s goals. The team also provided the City with a “second set of eyes” by helping finesse language and usability from the layperson’s perspective. This meant refining language and providing suggestions on how to make the more technical aspects of the draft code more user-friendly. In addition to modernizing parking standards, the team also recommended methodologies for shared parking, bicycle parking standards, parking standards that reflect local context, and TDM requirements that help to reduce vehicle trips and encourage travel by other modes. For Union Square, an area where the local transit agency is expanding light rail service, the code update included a parking cap as well as trip monitoring and mitigation requirements. Reference Dan Bartman Somerville Office of Strategic Planning and Community Development dbartman@somerville.gov (617) 625-6600 x2543 New approaches to transportation demand management will be a significant topic of consideration for Downtown Stillwater. Stantec staff worked with Somerville to create one of the City’s first parking management districts. 14 Somerville, MA CFee Quotation Stantec | City of Stillwater Parking System Efficiency Study 15 C FEE QUOTATION Firm Name Stantec Contact Information Beth Elliott, AICP beth.elliott@stantec.com (612) 712-2039 Signature of Authorized Firm Negotiator Beth Elliott, AICP Printed Name Signature Date June 28, 2019 Not to Exceed Fee for the Total Project$78,000 Optional Services $22,280 Per Meeting Cost $0 Reimburseables and tax are included in the fee. Stantec | City of Stillwater Parking System Efficiency Study DAuthorized Negotiator/Expeditor Stantec | City of Stillwater Parking System Efficiency Study D AUTHORIZED NEGOTIATOR/EXPEDITOR 16 Following is the contact information for the person authorized to negotiate/expedite the proposal contract with the City of Stillwater: Beth Elliott, AICP Senior Urban Planner Stantec Consulting Services Inc. E-mail: beth.elliott@stantec.com Phone: (612) 712-2039 Stantec | City of Stillwater Parking System Efficiency Study EProject Approach Stantec | City of Stillwater Parking System Efficiency Study E PROJECT APPROACH 17 WHY STANTEC? We are more than just a collection of technical skills. We bring an integrated approach that “connects the dots.” Bringing together our best minds in multiple disciplines allows us to solve complex problems and unlock bigger opportunities. We’ve found that unexpected pairings can lead to great ideas, and we build project teams to capture those kinds of sparks while ensuring strong project management and effective working relationships. Our global experience brings cutting edge talents and abilities to the City of Stillwater. We have world-renowned resiliency experts helping places like London, England and New Orleans, Louisiana plan for future floods. Stantec is known nationwide for major projects including our design of the renovation to Wrigley Field for the Chicago Cubs and our pedestrian modeling work for the past four Olympic Games. While these examples are very recognizable projects, every project, large or small, is important to that community, which makes it important to the Stantec team. At Stantec, we design with community in mind. As a local representative to Stantec’s national Urban Places group, Beth Elliott is your conduit to experts leading best practice efforts on all things planning ... including parking studies. Urban Places—a multidisciplinary team of Stantec experts on the forefront of designing 21st century places—can help any North American community adapt to the economic and demographic changes it will face over the next two decades and beyond. Certain baseline assumptions underlie all Urban Places work—that markets and demographics will drive it, and that resilience will shape it. Focused on serving the communities we live and work in, Stantec offers the best of both worlds: small firm relationships and local knowledge combined with large-firm resources. We connect the people, places, and resources that take a project from idea to reality. We bring our local experience to every project we do in Minnesota and now we want to show you how well that local talent paired with our national parking experts is the best match for your parking study. Our skilled team of local and national parking experts include: • Beth Elliott, Project Manager • Ralph DeNisco, Principal in Charge • Liza Cohen, Parking Specialist • Hongyi Duan, GIS Analyst • Joe Polacek, Urban Planner PHASE 1 SCOPE OF SERVICES TASK 1 – PROJECT COORDINATION 1.1 Staff Kick-Off Workshop Upon finalizing the contract, we recommend kicking off the project with a workshop of the City staff and Downtown Parking Commission members closest to the day-to-day workings of parking operations and regulations. Beth Elliott, Joe Polacek, and Ralph DeNisco will attend and facilitate the workshop. We will gather all appropriate digital data and materials, such as GIS mapping, previous plans, and existing ordinances, and begin discussions about project objectives, refining Stantec | City of Stillwater Parking System Efficiency Study the scope of work and schedule, and setting realistic expectations. From this workshop, we will emerge with a detailed understanding of your most recent needs and challenges and direct guidance on how best to focus the research component of the project. 1.2 Staff Check-ins Check-in interaction with City staff will occur on a weekly basis throughout the project. Beth Elliott will be your main point of contact and Ralph DeNisco will join in at major project milestones or to brainstorm opportunities and challenges that might arise. We will verify timing and logistics as well as resolve any emerging issues that might arise during the process. 1.3 Project Management and Administration Throughout the duration of the project, the Stantec team will coordinate with the City of Stillwater to complete the documented tasks and services. At the outset, we will establish clear timelines and a regular meeting schedule. For us, project management is vital and must be provided as an ongoing activity throughout the project. TASK 2 – ENGAGEMENT 2.1-2.3 Downtown Parking Commission Meetings As the body charged with development and implementation of the Downtown Parking Plan, the Downtown Parking Commission will be our main point of interaction and engagement are key milestones throughout the project— utilization key findings, draft recommendations, and final deliverables. Beth Elliott and Ralph DeNisco will attend all meetings in person to work through issues, get on-the-ground advice on what is working and what is not, test new ideas, and get the pulse on what can realistically be implemented. As our modeling expert, Liza Cohen will join the discussion on utilization so we discuss the data and subsequent analysis necessary for successful outcomes. 2.4 Meeting Summaries We will develop technical memorandums that memorialize the content and feedback of each Downtown Parking Commission meeting. Since parking inventory and demand in Downtown Stillwater will continue to be an evolving topic of study, we want to offer transparency of this process and outcomes to future parking initiatives. TASK 3 – EXPLORATION 3.1 Data Collection and Mapping Based on a note in your comprehensive plan, Downtown Stillwater had an inventory of 3,440 parking spaces as of 2016. Since factual information is the basis for every successful parking study, we will evaluate and test all inventory and utilization work you’ve done over the last few years so we can start from a solid base of facts. Liza Cohen and Hongyi Duan will work hand-in-hand to review what you already have and rely on City staff and the Downtown Parking Commission to guide any need for additional field work for this project. Not only will this data collection be critical for setting a sound base of a utilization study, but we will use it as a comparison to the outcomes of the parking generation model. 3.2 Review Existing Regulatory Framework and Funding Strategies Beth Elliott will begin this task with an annotated outline of your existing parking regulatory framework to make sure we know 15 We meet you where you live, shop, and play to make sure the community’s voice is heard. 18 Stantec | City of Stillwater Parking System Efficiency Study 18 Stantec | City of Stillwater Parking System Efficiency Study where we are starting from. This will include a review of your parking mitigation program. We will then work with City staff to determine areas of improvement and strategize potential revisions. Ralph DeNisco will evaluate the existing funding context, including a thorough review of your Enterprise Fund and other sources of financial input and output related to your parking system. Beth Elliott will apply her public sector experience as the Downtown Minneapolis planner for more than a decade to additional analysis and brainstorming on using existing regulatory and funding tools more efficiently and effectively. 3.3 Peer Review As outlined in the RFP, the Stantec team will research up to five similar downtowns to compare parking requirements, district- wide parking models, pricing structures, and financial mechanisms. Our depth and breadth of background in parking studies means many of these peer cities are in our own portfolio. 3.4 Employee Survey Since surveying employees is an identified priority, we propose that Hongyi Duan develop an interactive online survey that can then be promoted to businesses and employees either via email or flyers. Our goal is to collect observations on areas of high parking demand and what times of day feel busiest. We will also ask employees about their driving and parking habits to not just determine how many employees work Downtown, but when, where, and how long they park and during which seasons. 3.5 Parking Generation Model This is where the Stantec team is truly a differentiator in accomplishing a successful parking study of Downtown. Liza Cohen has built a custom shared parking generation model to evaluate land use and parking demand in a more granular way than can be done through using either the Institute of Transportation Engineers (ITE) or Urban Land Institute (ULI) models. Overall parking demand is a function of many factors—geography, walkability, economic vitality, transit access, safety and the interaction between these uses. Historically, land use has been the primary driver of expected parking demand. Nevertheless, in mixed-use environments, especially within walkable urban centers, we have typically found that actual observed parking demand is much less than what may be expected based upon zoning or typical parking generation manuals. Using the data collected in Task 3.1, Stantec will calibrate a parking model based on national standards as well as Stillwater-specific parking patterns for a scenario-based parking demand analysis. We will begin this task by creating a land use inventory and classify the uses by ITE codes for modeling purposes. We will apply what we learned about your zoning code from Task 3.2 and then compare expected parking demand with observed parking utilization counts you’ve done recently. The model will be a localized, specific Downtown Stillwater parking generation rate through the day and will demonstrate the relationship between today’s parking supply and demand along with additional contextual factors such as internal capture, reserved parking, and multimodal access. We will work with City staff and the Downtown Parking Commission to develop up to two build-out scenarios to model—it is often helpful to model to “extreme” scenarios to understand the bounds of what may change in terms of parking demand (i.e. seasonality). The scenarios will be based on a 5-10 minute walk area and include an assessment of mode share change impacts like rideshare and increased walking/biking that might shift parking demand. Finally, we will develop projections for parking needs including cost, mode share, and policies. Presenting a comprehensive picture of parking activity in both space and time reveals patterns and consistency of available spaces, which in turn reveals the efficiency of land used for parking. TASK 4 – STRATEGIES AND RECOMMENDATIONS 4.1 Event Parking The Downtown Parking Commission is getting more and more requests related to new events—can the event organizers use on- and off-street parking locations for staging and routing, where do event visitors park, and how does the event positively and negatively impact the day-to-day functionality of local businesses. Based on our experiences and the peer review in Task 3.3, we will develop strategies for managing event-related parking constraints that will provide equitable decision-making tools to the Downtown Parking Commission. 4.2 Employee Parking Based on the results of the survey in Task 3.4, we will have a good understanding of not just how many employees work in Downtown but how and when they park. We will work with you to develop strategies for managing employee parking needs, including finding opportunities for improving mode split. 4.3 Enterprise Fund Evaluation The Enterprise Fund is a valuable tool for not only managing parking assets but building revenue for capital expenditures. Our Stantec team conducted a similar assessment of Downtown Savannah’s parking fund and continue to work with the City of Savannah to 19 Stantec | City of Stillwater Parking System Efficiency Study develop an in-lieu parking system that balances parking and other mobility improvements. We will evaluate models like that in Savannah and other comparable cities to Stillwater, resulting in a funding tool we can use to compare these similar funding models. 4.4 Parking Framework The result of all work to-date will be a Downtown Stillwater Parking Framework that applies the best funding and operations lessons from comparable cities in phased action plan. Strategies will likely identify elements such as parking supply, pricing, improved technology, parking regulations, management, enforcement, and financial strategies. The ultimate goal will be strategies that together maximize downtown’s parking supply today and in the future. Our team understands how parking lies at the intersection of mobility and place - we will apply our expertise and knowledge of other cities to a customized approach for Downtown Stillwater. 4.5 Technical Memo – Parking Strategies and Recommendations We will prepare a memorandum that lays out findings from each task, input from the three Downtown Parking Commission meetings, and the resulting phased action plan. TASK 5 – DELIVERABLES 5.1 Draft Report Our team will draft a technical memorandum providing information about the process, findings, and recommendations from each phase. The memo will include an appendix with all GIS files, presentations, and Excel files. 5.2 City Council Meeting Beth Elliott will attend a City Council meeting to present the study process, findings, and recommendations. A key component of this discussion will be to gain feedback on the phased action plan. TASK SIX – OPTIONAL TASKS 6.1 Comprehensive Inventory Assessment If the Project Team and City staff agree that a robust inventory is needed, we will conduct a field survey of on-street and off-street parking facilities. This is not just about knowing where public and private parking is located, but we also want to understand all the regulations that apply based on geographic location. The product of this task is often one of the most useful tools that a City gains from a Parking Study. The data will be in a GIS-editable format and can easily be translated into an interactive Google map if necessary. Having the City’s parking resources and regulations mapped in one place gives a municipality a starting point for a range of efforts. 6.2 Utilization Study Our approach to data collection is to capture the demand fluctuations of a “typical” day. If the Project Team and City staff agree that the Downtown Parking Commission’s 2015 parking counts would benefit from a new methodology or new eyes, we will conduct field surveys of parking accumulation in all spaces identified in the Parking Inventory. Stantec and City staff would work together to pick days that avoid special events, school vacations, significant road closures, etc. We also strive to schedule data collection flexibly in case of a weather event. The team will map the data using the same GIS-ready database identified in Task 5.1. This allows us to quickly create user-friendly maps that clearly show us patterns over time. 6.3 Additional Engagement Meetings If the project could benefit from more engagement meetings with the Downtown Parking Commission or other stakeholders, we would be happy to support those needs. 6.4 Review Current and Recent Plans In order to bolster the parking generation model in Task 3.5, we can summarize existing neighborhood, transportation, and development plans for land use and parking information. We would also like to analyze recent permitting document, including estimated square footage by use. PHASE 2 SCOPE OF SERVICES Converting the strategies and recommendations developed in Phase 1 into plans for implementation requires several additional steps. The Stantec team is experienced in developing the framework for implementation, including identifying necessary actors, sequential steps, and potential costs for each recommendation. Policy language, administrative changes, physical assessments, and other elements are typically part of a detailed implementation plan. We will work with you to develop a scope that includes these tasks as well as robust stakeholder engagement to reach the consensus necessary to implement the study’s recommendations. We will also scope zoning amendments, wayfinding and signage, and shared parking agreements. 20 Stantec | City of Stillwater Parking System Efficiency Study We are committed to working with Stillwater’s Downtown Parking Commission to identify strategies to efficiently use existing parking capacity in the downtown public parking system. TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: July 12, 2019 RE: AirGarage demonstration INTRO The gate and revenue equipment in the parking ramp is scheduled to be replaced this year. $120,000 has been set aside in the capital program for this purpose. An option suggested by the City’s Facilities Manager, Mick Greiner, was to eliminate the gate equipment and to contract with an internet based revenue management company. To that end, he scheduled a meeting with AirGarage and City staff. Based on that meeting is appears that AirGarage can meet the City’s needs at a price similar to what we are paying currently to manage revenue ourselves. Therefore, City staff has arranged for AirGarage to demonstrate the system for the Parking Commission at the July commission meeting. COMMENTS If the Parking Commission finds that the AirGarage services meet the City’s needs, City staff will continue to negotiate a contract for services that will eventually need to be reviewed by the Parking Commission and approved by the City Council. If the Parking Commission would like additional information, staff will place the matter on the August 15th Commission meeting. Please bring your iPhones or android phones with to the commission meeting. They will be needed so that you can follow along with the AirGarage demonstration. bt TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: July 12, 2019 RE: Kraemer North America parking request BACKGROUND Kraemer North America is the general contractor for the Lift Bridge restoration project. In addition to part of Lot 4, they pay for 20 business parking permits for their work crews. On Tuesday’s when Summer Tuesdays has all seven spaces in Lot 5 reserved, Kraemers’ work crews are displaced from that lot. I realize that buying a business parking permit guarantees no one to any particular parking space, but I have told them that in place of the seven spaces in Lot 5, they can tentatively park up to seven cars in Lot 3 on Tuesdays while the event is scheduled. Since Lot 3 is not normally available to business permit holders, I have asked them to write the Kraemer name on the parking permits so they can be identified. REQUEST Consider approval of the tentative arrangement to allow seven Kraemer North America work crew vehicles to park on Tuesdays through August 20th in Lot 3. bt TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: July 12, 2019 RE: Definition of off-season for parking rate purposes BACKGROUND There is inconsistency within City documents about when off-season parking rates apply. COMMENTS The annual fee schedule identifies October 1 through April 30 as the off-season. But other documents use November 1 through April 30 as the off-season. As a result for example, some business owners are paying off-season parking mitigation rates for outside patios throughout the month of October. Yet, for example, some special events such as Harvest Fest and the Fall Art Festival pay off-season rates for their use of municipal parking lots in October. RECOMMENDATION Discuss whether October should be considered high-season or off-season. And, should there be a different high-season for patios than for other uses? A recommendation should then be forwarded to the City Council. For future parking mitigation consideration: Should the parking mitigation fee of $10 per space be increased to match the monthly parking permit rate, which currently is $20? Keep in mind that doubling the monthly parking mitigation fee would have a larger impact on the Downtown business that use more public parking. For example, when the Water Street Inn addition is complete, the high-season mitigation fees would increase from $610 per month to $1,220 per month. bt