The URL can be used to link to this page

Home My WebLink About2019-05-20 PRC Packettt 11wate r THE BIRTHPLACE OF MINNESOTA CITY OF STILLWATER STILLWATER PARKS AND RECREATION COMMISSION NOTICE OF MEETING MONDAY, MAY 20, 2019 AT 7:00 PM The City of Stillwater Parks and Recreation Commission will meet on Monday, May 20, 2019, at 7:00 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. AGENDA 1. Approval of the April 22, 2019 Minutes 2. Open Forum - The Open Forum is a portion of the meeting to address the Board on subjects which are not a part of the meeting agenda. The Board may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. Action Items 3. Pine Point Park Master Plan Update and Citizen Advisory Committee Information Items 4. Introduction of new Parks and Recreation Commission Member 5. Lumber Jack Days 6. Parks Tour June 24, 2019 7. Teddy Bear Park — Brochure 8. New Training Program established for all Boards and Commissions Members Commission Items/Topics CITY OF STILLWATER PARKS AND RECREATION COMMISSION MEETING April 22, 2019 Present: Chairwoman Linda Amrein, Commissioners David Brandt (left at 7:30), Scott Christensen, Bill McGlynn, Sam Nelson, Sandy Snellman, Stephanie Souter Absent: Council Representative Mike Polehna Staff: Public Works Superintendent Tim Moore APPROVAL OF THE MARCH 25, 2019 MINUTES Chairwoman Amrein requested that the following typos be corrected: 1) page 1, paragraph 4, "without her any notice" should be "without her receiving any notice." 2) page 7, "then have it come back to the Commission April 24" should be "then have it come back to the Commission April 22." Commissioner Christensen stated, regarding the discussion on page 11 about the parking lot on the east side of Lake McKusick across from the Harbor, that he verified that the lot is posted for two hour parking. The minutes are correct but he wanted it noted for the record that he checked it. Commissioner Brandt asked that on page 3, paragraph 3, "Commissioner Brandt added that is what brought the Capital Improvement Plan (CIP) back to light. (the rest of his comments were inaudible)" be amended to read, "Commissioner Brandt added that is what brought the CIP back to light in reference to the hockey rink discussion." He also asked that paragraph 6, "Commissioner Brandt stated what the Commission approved was the concept of an ice rink (inaudible) but (inaudible)" be amended to read, "Commissioner Brandt stated what the Commission approved was the concept of an ice rink to be researched further, not the actual building of an ice rink. f7 Public Works Superintendent Moore reminded the Commissioners to pull the microphone close and speak into the microphone. Motion by Commissioner Snellman, seconded by Commissioner Brandt, to approve the March 25, 2019 meeting minutes as amended. Motion passed, 7-0. OPEN FORUM There were no public comments. INFORMATION ITEMS Introduction of New Parks and Recreation Commission Member New Commissioner Stephanie Souter introduced herself. Commission Direction Chairwoman Amrein led discussion of the duties of the Parks Commission as found in the Municipal Code. She asked for suggestions as to how the Commission might stimulate positive public interest in parks facilities and programs, as found in Sect. Parks and Recreation Commission Meeting April 22, 2019 48-1, Subd. 4, and how to discourage vandalism and destruction in City parks and as found in Sect. 48-2, Subd. 2. Commissioner Brandt pointed out that vandalism is discouraged through use of vandal -resistant materials such as paintable surfaces. Commissioner Christensen noted that the information in Sect. 48-3 about use of Lily Lake is outdated. Mr. Moore said the Commission will revisit the use of Lily Lake in the future and make a recommendation to the City Council for amendments to the Municipal Code. Commissioner Nelson remarked that the Commission doesn't really deal with recreational programming in the parks as stated in Sect. 48-1, Subd. 4, 8 and 9. It would seem appropriate for the Commission to either get more involved with schools in regard to recreational programming, or look at doing City programs. Commissioner Christensen suggested the name of this group be the Parks and Trails Commission rather than the Parks and Recreation Commission because in reality, the Commission oversees the parks but is not in charge of recreational programs. Many cities have organized activities overseen by the city but those cities have full time parks directors, which Stillwater does not. Commissioner Nelson commented that there is a lot of use of the parks by groups. The Commission shouldn't need to approve every single use, but should know which organizations are making use of the parks. Chairwoman Amrein asked Mr. Moore if he spends a lot of time doing what a designated park director would do. Mr. Moore replied yes. As Public Works Superintendent, he is responsible for all the operations. Years ago, the City decided to rely on the school district and other youth groups to administer programs in the City facilities. He will gather a list of the different groups that use City parks and facilities. Commissioner McGlynn noted that the Commission previously discussed the need for a parks director. He asked what would it take to perhaps get a half time person. Mr. Moore responded this has been brought up in the past and staff will bring it up again this year as part of the budget proposal. Annual Parks Tour Mr. Moore suggested touring Pioneer Park and Prairie Park in Settler's Glen. Chairwoman Amrein suggested Bridgeview Park or the Aiple property. Commissioner Nelson suggested touring Kolliner Park because interest will increase when the lift bridge reopens. Birchwood Landing, LLC of ILHC of Stillwater, LLC Superintendent Moore reported that Phase II of a four -phase senior living Planned Unit Development known as the Lakes at Stillwater is being platted. Phase II includes 4 lots and 2 outlots for a total of 30 independent living units. Phase II Park and Trail Dedication fees will be paid prior to the release of a building permit. Page 2 of 4 Parks and Recreation Commission Meeting April 22, 2019 St. Croix Crossing Half Marathon - July 27, 2019 Mr. Moore shared a handout conveying staff's recommendation that the finish line be moved to the Shoddy Mill due to concerns about safety and congestion downtown. Stacy Einck, Run Stillwater, said she understands the intent of moving the finish line to alleviate congestion, but there are issues with moving it: 1) Congestion. The Shoddy Mill area is congested and uneven, with low spots, a ravine between the paths and soft soil. It does not have enough room for the finish line, race trucks and ambulances, recovery food and water (15-20 tables). Congestion in the finish area creates an unsafe environment. She stated that the Downtown Parking Commission (DTPC) approved the use of portions of Lots 2 & 3 where there is space to accommodate the finish line. 2) Stress on the trail. She understands that moving the finish line to the Shoddy Mill area is intended to alleviate stress on the trail. However it will create more of a problem because all the spectators would be coming down the path on bikes, on foot, with kids and strollers continuously throughout the morning. This would create more chaos along the trail with people coming from both directions rather than the runners continuing north through that area as part of the race. Run Stillwater can work with St. Croix Boat & Packet to make sure they have access for their operations. Mr. Moore asked if Run Stillwater has talked to St. Croix Boat & Packet about having their patrons not park along the trail or in part of the South Main parking lot. Ms. Einck replied they have not yet talked to St. Croix Boat & Packet directly but they know from the City that Run Stillwater will be able to purchase parking passes elsewhere for St. Croix Boat & Packet for that day, for parking mitigation. Mr. Moore commented there may not be room for the bike fence along the trail at the Freight House, especially with cars parked there and bumpers hanging over. Ms. Einck replied the bike fence is more for safety than anything else. They have already reserved part of that parking lot with the DTPC to be part of the finish area and will work with staff regarding exactly how many spaces they will have. The gravel area on the west side of the path can be a walking path. People will still be able to cross the trail as long as they wait till a runner goes by. Mr. Moore asked Commissioner Christensen if the finish might be drawn out more due to the weather in July. Commissioner Christensen said, having run many marathons and half marathons, it seems incomprehensible that a race of this size could finish at the Shoddy Mill location. He understands staff's opinion that it's too narrow in the proposed location further into town. When runners finish a race, they tend to move in every direction. In addition, most medical emergencies happen at the finish line so there could be a need for multiple ambulances. Ms. Einck confirmed that the 10' wide path is wide enough for a finish line. There are races around the country that run 40,000 people on a 10' wide path. Mr. Moore asked if spectators could be accommodated along the trail as well. Page 3 of 4 Parks and Recreation Commission Meeting April 22, 2019 Ms. Einck said they believe they can accommodate spectators along the trail. They will have marshals and race staff along the corridor to help people move safely. They also will have public safety in areas where they are crossing roadways. They will have 55 road marshals who have worked with them before to help control the crowd. Commissioner Snellman commented if the finish line is at the Shoddy Mill area, it could generate twice as much congestion with people going past the boats to and from the finish line. Commissioner McGlynn said it will be interesting to hear feedback from St. Croix Boat & Packet. Ms. Einck stated that on Saturday morning, there is a public boat cruise that leaves at 11:30 a.m. The race closes at 11:00 a.m. By 10:45 a.m. 98% of the runners will be gone. Run Stillwater can buy out that morning's cruise if necessary. Run Stillwater will have staff to maintain access to the boats so they can be stocked for the cruise. She will talk to St. Croix Boat & Packet right away, but wanted to talk to the DTPC and the Parks Commission first. Commissioner Nelson acknowledged that it doesn't seem like an improvement to move the finish line to the Shoddy Mill. It seems to make the most sense for it to finish where proposed by Run Stillwater. Randy Gutzmann, Run Stillwater, stated the race will be a wonderful way to introduce people to the downtown area. They plan for this to be an annual run. There is a lot of excitement from the business community and the race has the full support of the Independent Business Association. They would be disappointed with the finish at Bridgeview Park because that property isn't ready for primetime use. Ms. Einck added that they use over 1,000 volunteers each year. She explained their volunteer for donation program with nonprofit organizations. She reminded the Commission that the race starts at 7:00 a.m. and is completed at 11:00 a.m. Commissioner Christensen acknowledged that running races are disruptive and people will complain no matter what. He believes the proposed finish area with parking lots on both sides is wide enough. The biggest safety issue will be people walking between cars. There will be a lot of mass confusion with 3,000 people there. Motion by Commissioner Nelson, seconded by Commissioner Christensen to approve the finish line for the St. Croix Crossing Half Marathon per the plan provided by the Community Development Director as requested by Run Stillwater. Motion passed 6-0. ADJOURNMENT Motion by Commissioner McGlynn, seconded by Commissioner Nelson, to adjourn. All in favor, 6-0. The meeting was adjourned at 8:40 p.m. ATTEST: Tim Moore, Public Works Superintendent Linda Amrein, Chair Page 4 of 4 tlllwaler THF BIRTHPLACE OF MINNFSOIA PARK AND RECREATION COMMISSION MEETING DATE: May 20, 2019 REGARDING: Pine Point Park Master Plan Update PREPARED BY: Abbi Jo Wittman, City Planner Washington County (WC) is starting the process of updating the Pine Point Park Master Plan. Part of the public participation processes will include the creation of a Technical Advisory Committee (TAC) as well as a Community Advisory Committee (CAC). Staff will serve on the TAC. However, WC is seeking community members to serve on the CAC. Specifically they have asked if any member of the PRC has interest in serving; it will involve four evening meetings with the first one held on May 22nd. WC has further asked for any recommendations for civic/community groups to directly reach out to regarding participating in the plan update. tI liwater THE BIRTHPLACE OF MINNESOTA Memo To: Parks and Recreation Commission From: Tim Moore, Public Works Superintendent Date: May 16, 2019 Re: Introduction of New Member Pam Johnson was recently appointed to the Parks and Recreation Commission. iliwater 'HE BIRTHPLACE OF MINNESOTA Memo To: Parks and Recreation Commission From: Tim Moore, Public Works Superintendent Date: May 16, 2019 Re: Lumber Jack Days Event BACKGROUND Attached are applications for the annual Lumber Jack Days Event. It will be held from July 19th — July 215t, with set up occurring on July 18th and removal on July 22nd. The organizers will be using the Water Street Inn parking lot for the stage and beer garden with activities in Lowell Park located from Myrtle Street to Mulberry Point. Again the Lumberjack show will be set up on the amphitheater stage and the will have helicopter rides on city property south of St. Croix Boat and Packet. There will be a 5K and 10K race beginning and ending at Pioneer Park. The Parade will be held on Sunday July 22nd RECOMMENDATION The Parks and Recreation Commission should review and discuss the event and make any recommendation to City Council. RECEIVED iwater THE $IIITHPLACE Of MINNESOT► EVENTS PERMIT APPLICATION 216 North 4 th Street, Stillwater, MN 55082 Telephone: 651-430-8837 Fax: 651-430-8810 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: 4/7/2019 APR - 7 2019 City of Stillwater ArdliTr4>iistralii oln Office Use Only Date Application Received Type: Event Special Event Event w/ Contract Event Information Title/Name of Event Lumberjack Days 7/18/2019 9:00AM 11:00PM Event Date/Time: Set up: Date Time to Actual Event: Date 7/19-21/2019 Time 7:00AM to 11:3OPM Clean up: Date 7/22/2019 Time 9:00AM to 12:00PM (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: (If in Lowell Park please specify north or south Lowell park) North Lowel Park Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) City of Stillwater's Histroic Lumberjack Days Estimated Attendance (participants and spectators): 20,000 Applicant Information (Person/Group Responsible) Sponsoring Organization Name: The Locals Mailing Address: PO Box 403 City, State, Zip Code: Stillwater, MN 55082 Primary Contact/Applicant Name: Michael Sobieski Phone Number: 651-335-7449 Fax: Cell Phone: Email Address: michael.thelocals@gmail.com Website Address: lumberjackdays.com Name of contact person during event: Michael Sobieski Cell Phone: 651-335-7449 Alternate contact during event: Brad Glynn Cell Phone: 651-303-1757 I - Refer media or citizens inquires to: Brad Glynn Phone: 651-303-1657 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No ■ Yes 15 Number and size: Will there be any inflatables? No • Yes X Insurance certificate from rental vendor is required Bands Fees for electricity may Will there be entertainment? No ■ Yes /il What type: Instructions apply see 12:OOPM-11:30PM Will sound amplification be used? No • Yes ►P Hours and Type: Will a stage or tent(s) be set up? No • Yes e Dimensions: Will there be temporary fencing? No • Yes ►ZI How many 30 Fees for electricity may Will merchandise/food items be sold? No • Yes (Z) Instructions vendors expected: apply see Will food be prepared on site? No • Yes ►iI Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No • Yes ® Contact Stillwater Fire Department,351-4950 Will alcohol be served but not sold? No CI Yes • See Alcohol Regulations in the Instructions Will alcohol be sold? No • Yes * See Alcohol Regulations in the Instructions Will there be a fireworks display? No ® Yes • Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source. Need same electrical boxes opened as in past years. Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Web site, radio, social media City Services (After reviewing the event application, City services may be requrled for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No ■ Yes ® Start/End Time: 24 hours Date:July 18-22 City Sidewalks or Trails No ■ Yes ►II Start/End Time: 24 hours Date:July 18-22 Public Parking Lots or Spaces No IIYes ►5 Start/End Time: 24 hours Date:July 18-22 Fees may apply Will event need barricade(s)? No • Yes ►_ Number needed: Instructions see Will extrapicnic tables be needed? No j] Yes Number needed: Feesmoyopply see Instructions Will portable restrooms be needed? No IF]Yes MINumber needed: Fees may apply see Instructions Fees may apply Will extra trash receptacles be needed? No ® Yes INNumber needed: see Instructions Describe trash removal and cleanup plan during and after event: Using City of Stillwater dumpsters. On -site trash pick-up will be contraced out. Will event need traffic control? No /5 Yes ■ Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: Approved safety plan approved by Chief of Police Fees may apply see Instructions Will "No Parking Signs" be needed? No ■ Yes 0Number needed: Police location(s) Show on site map Will event need security? No 0 Yes ■ If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: SSI, Sam Ehlenz, 651-248-4013 (same firm as in past years) Will event need EMS services? No ►_I Yes l• Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: Will have Lakeview doctor on site. Describe the emergency action plan if severe weather should arise: Approved by Police Chief. Same as in past years. List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. 1f insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, 1 certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. 1 realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a release of Liability. Michael Sobieski 4/7/2019 Signature of Applicant or Authorized Agent Date 2019 Stillwater Lumberjack Days July 19-20-21 Down Hill Derby Route (Friday Only) •1g• • •r F- - • .1!1 .1 L1 . 1 1 • 1 1 Legend lk Gate in / out, staffed i Information Booth Single Bicycle fencing Power Fire hydrant ATM Light Tower All Ages Activity; typically daytime. Medical Tent (minor medical) Road Closure (Class III) r o Road Barricade (vehicles) 0Jerry's Lemonade Lift Bridge Root Beer *Public Safety to plan exact street closure, 101. Dumpster / ° Ned long Beer Garden Area: L200x120 area with 80x40 tent & outdoor seating area. Beer Trailer in back, 10 reg portajal'in'S, 1 ADA, 1 Hand - wash. single ped. Feateround entire pe- rimeter. 21 +only after-71am. K of C Bingo in tent during day Fri, Sat,-S•�pn. Jaycees pan- cake breakfast with beee'f3am-11am Satur- day and Sunday. All alco.sales®en d 11 pm Fri —Sat, and Sunday at 6pm ° ®1 �ee.• c1. •1• r - L 1 1.. _ p' 1` 111111 (2) reg portajons, (1) ADA, (1) changing station, and (1) handwash Petting Zoo (1r711m�Gol111 Command Center, Volunteer Check -In, Refr, sh ents Tickets for helicop- ding area VIIIPPI :h snow fence area 200, shut down path anding / takeoff in, vats at barricades. Apt ER 1 . 1 • 1 • • ILynJerjacow ‘-1f Water Pump •location for Lum- Pontoon and Gondola 111 rides (ran by Gondola Romantica and Stillwater • e e lierjack Enterprises 1 ° r 1 1 ° 1 1 • P1t(2)`1" g portajons, (1) ADA ic.:\ da) handwash Shade Tent I� 20x20 P: Portajohn F: 110 gal Fuel Tank • 11 ■ MIN II 1 1 , 1 1 • • kim,e Lake McKusick cf� cyFR 64 MEADOW ARK OR. LINDEN 1 ST w 0 KORY 1 (MAPLE IsT.11 W. uu 1- ST. c) UT Q I'-'J 5 o co..� SUNNY NSL&PE LN, W. RAMSEY LIVE av) J w l0 m MULBER 1- STERLING WAY R L� U W ST. v' OAK 1- vJ 1- w r- w U ST. 4�r w 2 W OLIVE ST. ST. 1 1) ST. 0 - ' -- W L L TROTTER CT. z a12 fru ORI'IIrORLEA NS OAl ST.;� W J D ST, ABBOTI) ANc,v = CH WILL AR ANDER t � � MARSH ST. 4- 4- ORLEAN$ ST. vi ST. 9` ■ Parade Route • Assembly Area - Parade Begins at 1 pm - Distance is 1.5 miles pS E� Mi • LUMBERJACK EST DAYS 1934 Sunday, July 21, 2019 u5� WILL wl ri �Jl III E. vi 1- v) HAN B M URLI MA ST. c N v) COC INC RSH vi DU KS TON w 4- to SON .- BL V v; BUO UE T iv; w ST. \N' L LOU ST. TI LT1Ii^yI- 2019 Stillwater LJDs Parade Map / cf�,cyFR HIC �OR�IST.JI w. ILA U Lake McKusick Q MEADOWLARK Cr:). UTo c4ST. R. �UJ r LINDENI ST.° o U�� SUNNY SL&PE LN) �W. I RAMSEY 0 cr m ST. C4,-% a TROTTER CT. v) z ; DR1V�`� �o ORLEA NS %I ST.v' OAK 1- N / MULBER' STE W L.)ls1 1- w. RY MAPLE 1- V) ST. a - LAUREL w J W w RLINGCO AY ICE ®' ST.Iw "sI z w U L ST 1- W cc Start NO 1- RTH ST. W CC W. w ST. ST. CHERRY z w.� v) W. a = N �a W OLIVE ST. W AND CO PINE v' WILLAR CC OAK v) ST STD rnl 0.1 sj 0 si e ABBOT gt—� ST a a 3 1- CH RCH SON ST. W. N HAN OC 1K ,ST. co o r U � N V1 J n = MA H ST. 4- +- co ,n ORLE ANS III ST. w. • Parade Route • Assembly Area - Parade Begins at 1pm 1. - Distance is 1.5 miles LUMBERJACK EST 5 1934 �1c■ Sunday, July 21, 2019 w. 1- V) HAN L M 3. 4. 5. E. tN ST. r� w. MA 0 E. vi COC EME RSH HUD v� DU KS TON w Tv' ST. Key Water, Porta Potties & Xtra Parking (SJHS Parking Lot) Parade HQ & Start of Assembly Area (Corner of Churchill & Greeley at Washington Sq. Park) Stillwater Towing Staging Area (Greeley St) Valley Access Filming Location (near Lake St) MC, Live Band, Vendors, Magician, Clown & Stilt Walkers, Porta Potties (Washington Square Park) Possible Vendor Porta Potty & Water; Harbor Bar Food Service Dispersal Area, Water, Restrooms & Shuttle Bus Pickup Point (Pioneer Park) N, tet THE f1ITNPI.ACI Of 111YYT1OTA EVENTS PERMIT APPLICATION 216 North 4th Street, Stillwater, MN 55082 Telephone: 651-430-8837 Fax: 651-430-8810 Incomplete applications or applications received after deadline will not be accepted, See Event instructions for application deadline and fees. Date of Application: 03/28/2019 QO +:; 'f — 1/2-r/1q RECEIVED MAR 9 2019 City of Stillwater Administration �ce'Use Only Date Application Received • Type: Event Spedfai Event Event w/ Contract Event.Inforntiatioh Title/Name of Event Lumberjack Days 5k and 10k Event Date/Time: Set up: Date 7/20/2019 Time Cam to 8am Actual Event: Date 7/20/2019 Time 8am to 9am Clean up: Date 7/20/2019 Time gam to 11am (Events after 10:00 p.m. require a variance from Cky CouRail Location (Address) of Event: (If in Lowell Park please specify north or south Lowell park) 515 2nd St North - Pioneer Park (start). Finish downtown. See notes below. Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) Annual Lumberjack Days 5k and 10k. Register at LumberJackDays5k.com Estimated Attendance (participants and spectators): 350 Applicant Inforniationt(Person/Group Responsible) Sponsoring Organization Name: Meet the Monster Athletics Mailing Address: 1115 Fouquette St City, State, Zip Code: Foley, MN 56329 Primary Contact/Applicant Name: Shane Keating Phone Number: 320 266 0005 Fax: CeII Phone: Email Address: shane@meetthemonster.com Website Address: www.meetthemonster.com Name of contact person during event: Shane Keating CeII Phone: 320 266 0005 Alternate contact during event: CeII Phone: Refer media or citizens inquires to: Shane Keating Phone: 320 266 0005 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No Q Yes E1 Number and size: Will there be any inflatables? No lEi Yes • Insurance certificate from rental vendorIs required Fees for electricity may Will there be entertainment? No ® Yes ■ What type: apply see Instructions Will sound amplification be used? No ® Yes ❑ Hours and Type: Will a stage or tent(s) be set up? No El Yes ❑ Dimensions: Will there be temporary fencing? No IJ Yes • How many Fees for electricity may Will merchandise/food items be sold? No ® Yes ■ apply see+rrstructres vendors expected: Will food be prepared on site? No ® Yes ■ Contact Washington County Health Department, 651-430.6655 Will cooking operations be conducted? No ® Yes ❑ ContactStilwaterFireDepartment, 351-4950 Will alcohol be served but not sold? No ® Yes ❑ see Alcohol Regulations In the instructions Will alcohol be sold? No ® Yes ■ See Akohol Regulations In the Instructions Will there be a fireworks display? No ® Yes 0 permit required, contact Stillwater Fire Department, 6S1-351-4950 Describe power needs and location of power source. None Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample If available Radio, flyers, email blasts, social media City 5ervlces; )After reviewing the event application, city services may be requriedffor the.even4.j WiII event use, close or block any of the following: If yes specify location on site map. 6am/9am City Streets or Right-of-way No • Yes !1 Start/End Time: Date:7/2012019 City Sidewalks or Trails No • Yes 0 Start/End Time: Date: Public Parking Lots or Spaces No ■ yes IN Start/End Time: Date: Fees may apply Will event need barricade(s)? No 0 Yes ® Number needed: 3 see Instructions pply FeesmayLions _ Number needed: see Instructions Will extra picnic tables be needed? No K4 Yes [] Will portable restrooms be needed? No D Yes .0 Number needed: 5-7 Fees mayapply see instructions Will extra trash receptacles be needed? No IEJ Yes • Number needed: Fees mayapply see Instructions Describe trash removal and cleanup plan during and after event: Race will finish downtown (see attached map) in the Lumberjack Days area so we plan to piggy back onto their trash removal plans and supplement where necessary. Will event need traffic control? No 1 Yes ® Contoc t Stillwater Police Departmentforassistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: Will seek out police support for any spots on route that need extra help. Will reminder all runners to follow all traffic laws, run into traffic, stay to the side of the road, yield to automobiles. Fees may apply see Instructions Will "No Parking Signs" be needed? No • Yes ® Number needed: Unknown Showlocatlon(s) on site mop Will event need security? No IN Yes 0 rfeventisovernight, security will be required. If using private secrulty, list Security Company and Contact Information: Will event need EMS services? No • Yes ® Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: Will work with The Locals on EMS services as we have in the past Describe the emergency action plan if severe weather should arise: Runner safety is always first. Should there be severe weather we will delay the start of the run and move runners to safety/shelter. We will monitor conditions and consult with law enforcement every 20 minutes to try and start the race. We will do that for one hour and then cancel the event. Again, runner and spectator safety is the number one priority always. List any other pertinent information: We are excited to be back in Stillwater! The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. l realize my submittal of this application request constitutes a contract between myself and the City of Stillwater a . is a el '- • o [ability. 3/28/2019 Signature of Applicant or Authorized Agent Date 2019 Lumberjack Days 5k and 10k Route. Starting at Pioneer Park, heading west on Laurel. Barricades at the yellow highlights so,00\ g� 6 N z UE Warden's Hot. Pioneer Park St E Full Route photo ELT }hazel St W Willow St W PopYar St W Moore St W Sycarn StNlwst Schulenlb Park St Croix Ave W Ave W Wilkins St W Staples Park Aspen sty,/ Elrn St W Maple St W g Willow Sr e Ridge Ln >ycarnore St E St_:.raix Ave E Wilkins St W So'todk �l W Stillwater Ave Wilkins St E Warden'- ! se Museum 1 Pioneer Parts iliwater THE BIRTHPLACE OF MINNESOTA Memo To: Parks and Recreation Commission From: Tim Moore, Public Works Superintendent Date: May 16, 2019 Re: Annual Parks Tour BACKGROUND At the April Parks & Recreation Commission meeting the Parks Commission asked about the possibility to tour Kolliner Park in Wisconsin. I am currently working with St. Croix County to gain access to the park for the June meeting. Time may only allow for the Kolliner Park visit and a short visit at Pioneer Park. DISCUSSION The Parks and Recreation Commission should discuss this plan and direct staff on how to proceed for the June 24, 2019 Parks Tour. All programs are free and open to the public! Visit the City of Stillwater website at www.ci.stillwater.mn.us/parks for more information or call 651-430-8837 -T-eol o gea - P vq,- 201j 207 E. Nelson Street Programs begin at 10 am May 23rd Music in the Valley Together June 5th 13th 14th 18th 20th 25" 27th July 9th 12th 23rd 25th 27" Wiggle, Jiggle, Jam Creature Encounters Sheltered Reality Interactive Drum Corp RADZOO Story Time with Julie Nelson Music in the Valley Together The Bazillions Concert Story Time with Julie Nelson RADZOO Story Time with Julie Nelson Music in the Valley Together Story Time with Jennifer Quinn August 15t Wiggle, Jiggle, Jam 6th 9th 13th 15th 20th 23rd 30th Creature Encounters Story Time with Jennifer Quinn Story Time with Julie Nelson RADZOO Brodini Comedy Show Story Time and Craft with Jennifer Quinn Music in the Valley Together tI liwater THE BIRTHPLACE OF MINNESOTA Memo To: Parks and Recreation Commission From: Tim Moore, Public Works Superintendent Date: May 16, 2019 Re: Training for Boards and Commissions A new training program has been established for all Boards and Commissions Members. Please contact Beth Wolf with regrets only at bwolf@ci.stillwater.mn.us The Birthplace of Minnesota ATTENTION A new training program has been established for all Boards and Commissions members Please attend Thursday, June 6, 2019 6 PM Council Chambers in City Hall Presenter: Kori Land, City Attorney Details: Time: 6PM — 7 PM 7 PM — 9 PM Attendees: All Boards & Commissions Heritage Preservation Commission & Planning Commission Topics: Conduct of Meetings Conflicts of Interest Data Practices Act/Social Media Municipal Planning/Zoning Public Hearings Please email regrets to Beth Wolf, City Clerk at bwolf@ci.stillwater.mn.us 216 4th Street North, Stillwater Minnesota — 651-430-8800 — www.ci.stillwater.mn.us