Loading...
HomeMy WebLinkAbout2019-05-16 DTPC Packet DOWNTOWN PARKING COMMISSION AGENDA Thursday, May 16, 2019 8:30 AM Conference Room 213, City Hall 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF APRIL 18, 2019 MINUTES 4. SPECIAL EVENTS 4.01. Summer Tuesdays 4.02. Lumberjack Days 5. OTHER BUSINESS 5.01. Union Alley ADA space 6. UPDATES 7. ADJOURNMENT DOWNTOWN PARKING COMMISSION MEETING April 18, 2019 Chair Anderson called the meeting to order at 8:34 a.m. Present: Chair Anderson, Commissioners Glynn, Hopfe, McAllister, Johnson and Lettner, Council Liaison Junker Absent: Police Chief Gannaway Staff present: Community Development Director Turnblad, Parking Enforcement Officer Pasket; Zoning Administrator Tait APPROVAL OF MINUTES The minutes of March 21, 2019 were accepted as presented. ELECTION OF VICE CHAIR Commissioner McAllister was unanimously elected as vice chair. NEW BUSINESS St. Croix Crossing Half-Marathon Mr. Turnblad presented the race’s revised plan, which proposes not to reserve any parking spots on Main Street. He explained that due to the city’s policy of not reserving street parking for events, the sponsors reworked the ending to come down the trail and cross Nelson and end in lots 2 and 3, as opposed to utilizing the parking lane of 95. Officer Pasket proposed barricading lot 2 from lot 3 and putting the 54 spaces in lot 2. Mrs. Eincks responded that their concern was that there are a lot of runners and they need room to move around for recovery; they want it wider, rather than longer. Officer Pasket stated his concerns that the lots would not only have to be posted 24 hours in advance, but completely closed 24 hours in advance, because if they are not closed off people will ignore the signs and park there anyway and then perhaps try to exit mid-race. Mrs. Einck responded saying don’t need to close the lots that early because if any cars are left over the morning of the race, that they can work around the cars; and if those cars need to leave the lot mid-race safety marshals and staff can guide them out. Mr. Turnblad asked how they would manage the crossing of Nelson. Downtown Parking Commission Meeting March 21, 2019 Page 2 of 4 Mrs. Einck answered they have experienced safety marshals to assist with that. She also noted they will post signs two weeks in advance to warn bikers to slow down for the race and to give an advanced notice for parking. Motion by Chair Anderson, seconded by Commissioner Glynn, to approve spaces in lots 2 and 3 per fee schedule. All in favor, 6-0. Union Alley Parking Restriction Mr. Turnblad conveyed a request by the city’s Public Works Director to reduce parking in Union Alley due to snow making it hard for snow plows and other vehicles to pass through. Parking is currently allowed on both sides of the street year-round (this includes one handicapped spot as well). Commissioner Johnson suggested picking the side with the most spots to be utilized for single side of the street parking. Commissioner Glynn suggested that since the east side has handicapped and 15 minutes parking spots, the east side should be utilized for single side of the street parking. Commissioner Lettner stated that the handicapped spot was not heavily used. Pasket confirmed that it was the least used handicapped spot in the system. There was a discussion on the possibilities of where the handicapped spot could be moved to. Mr. Turnblad stated that the Planning Department will do the math to figure out if the city has more handicapped spots than it needs, to determine if the handicapped spot needs to be relocated or if it can be eliminated. There was a discussion over what months of the year the street should become single side parking as opposed to the current conditions of allowing parking on both sides of the street year round. Chair Anderson suggested that the parking restrictions only take place during the “winter season”, because it would be a lot of spots to lose during peak months. Commissioner McAllister commented that no other street in all of downtown was subject to seasonal parking regulations. Mr. Turnblad summarized that the Parking Commission wishes to close parking on the east side of the street. He said he would bring this to the City Council for their approval. UNFINISHED BUSINESS North Star Grand Prix Mr. Turnblad discussed how the race is proposed to be expanded this year to create a 6.2 mile course in order to qualify for a more competitive class of professional racers. The requested race will cut off Second Street within the parking district. Mr. Turnblad emphasized the vagueness and lack of event details that were provided. Downtown Parking Commission Meeting March 21, 2019 Page 3 of 4 Commissioner Hopfe stated that on a busy holiday allowing the proposed expanded race would be irresponsible and, in addition, it would have significant impacts of downtown businesses. It was brought up that the parking ramp would be blocked off as well. Mr. Turnblad suggested the race should have to buy all the parking spaces in the ramp for that day, if it is blocked off. Commissioner Hopfe stated that the race would take out 85% of downtown parking on Father’s Day. Mr. Turnblad suggested, that due to lack of details, the event request should be tabled. Motion by Commissioner McAllister, seconded by Council Liaison Junker, to table. All in favor, 6-0. MISCELLANEOUS Implementation of a Shuttle System Linda Countryman introduced herself, explaining she was a member of Sustainable Stillwater and a member of its transportation working group. She proposed implementing a shuttle system to remote parking areas to help ease the lack of parking and traffic issues (in addition, it satisfies Green Steps best practice #14). She is considering satellite parking locations such as Park-and-Rides, the middle school, high school, and possibly tax default properties. She indicated that ultimately she wants this to be year-round, but in the beginning phase it will be just during peak months/hours. She also mentioned that she is applying for a grant to start a pilot system. Council Liaison Junker mentioned that the commission tried to address this project in the past. The big problems they had to wrestle with were hours of operation and the high cost. Commissioner Glyn pointed out that in order to shuttle employees back to their vehicles required the shuttle service to run as late as 2 o’clock in the morning. The cost of providing shuttle service for these extended hours was very high. Mrs. Countryman hoped to fund the service through ridership and community collaborations. Commissioner McCallister noted that it’s hard to group tourists’ needs with city residents’ needs. A target group would have to be chosen and served. In the past the Commission focused mostly on tourists as opposed to residents. But, the Commission is considering a shift in focus, which is part of the purpose of the parking capacity study that the Commission is in the process of conducting. Free Parking in Lot 1 Commissioner Hopfe proposed postponing charging for parking in Lot 1 until the flood dyke is removed and other parking lots are available. Turnblad mentioned the dyke may be removed by May 1st, but that this is contingent on the river level receding and the likelihood of a secondary flood diminishing. So, it potentially could be farther into the future until the dyke is able to be removed. Downtown Parking Commission Meeting March 21, 2019 Page 4 of 4 Chair Anderson concluded that since the city is already losing money, due to the dyke being in place, we should charge in Lot 1 as usual. UPDATES Mr. Turnblad reported the City Council approved the parking capacity study and will possibly have the request for proposals ready by next week. ADJOURNMENT Chairman Anderson adjourned the meeting at 9:52 a.m. Respectfully Submitted, Graham Tait, Zoning Administrator TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: May 10, 2019 RE: Summer Tuesdays INTRO Sumer Tuesdays, Inc has made application for their 2019 special event permit. As with previous years, the recurring community event would occur Tuesday evenings in July and August. Seven Tuesday’s are planned between July 9th and August 20th. This free community event features live music and a movie in the park. Food vendors would set up in Lot 5 and merchandise vendors would set up in the north half of Water Street Inn’s parking lot. COMMENTS The event follow’s the city policy to reserve public parking lots east of the Downtown Trail. Reserving the 7 spaces in Lot 5 for the 7 dates would cost $73.50. cc: Cassie McLemore attachment: application form bt 1 Bill Turnblad From:Beth Wolf Sent:Wednesday, April 24, 2019 12:28 PM To:Bill Turnblad; John Gannaway; Jon Muller; Nate Meredith; Nick Chaves; Shawn Sanders; Stuart Glaser; Tim Moore; Tom Ballis; Tom McCarty Cc:Abigail.Miller@co.washington.mn.us Subject:Summer Tuesdays 2019 Application Attachments:Application 2019 Summer Tuesdays.pdf Attached is the event application for 2019 Summer Tuesdays. The Event is the same as previous years. Here are a few items to note:  Noise variance from Council needed for late showing of movie.  Parking Lot #5 is used for food vendors.  Parking Fee rate is $73.50 – we haven’t been sending to DT parking , just charging the rate – please let me know if that should change back  They use their own barricades to block parking lot.  Movie screen is placed on amphitheater stage, uses the electricity and staked into ground.  One electrical box is used at parking lot for vendors. Other vendors in the park don’t need electricity.  In the past we have required them to rent 3 extra trash receptacles during their event – please let me know if that should change. Please review and provide comments. Thank you. Beth Wolf, City Clerk City of Stillwater 216 4th Street North, Stillwater, MN 55082 651-430-8802 | Fax 651-275-4100 Email: bwolf@ci.stillwater.mn.us Website: www.ci.stillwater.mn.us TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: May 10, 2018 RE: Lumberjack Days special event permit BACKGROUND The Locals have submitted a special event permit application for Lumberjack Days 2019. The event is scheduled to set up in Downtown Stillwater on Thursday, July 18. The actual event would be Friday the 19th through Sunday the 21st. Clean up would be on Monday the 22nd. COMMENTS As last year, Municipal Lots 5, 8b and 9 will be reserved for the festival. In addition, Mulberry Circle and a portion of Water Street would be closed during the majority of this time period. As can be seen on the attached map, the lots would be used as follows: Municipal Lot Spaces Used Days in Use Standard fee 5 7 Thur, Fri, Sat, Sun (4 days @ $3/space/day) + (1 day @ $1.50/space/day) = 84 + 10.50 = $94.50 8b (east side only) 19 Thur, Fri, Sat, Sun (4 days @ $3/day/space) + (1 day @ $1.50/space) = 228 + 28.50 = $256.50 9 30 Thur, Fri, Sat, Sun (4 days @ $3/space/day) + (1 day @ $1.50/space/day) = 360 + 45 = $405 Mulberry Circle 21 Thur, Fri, Sat, Sun (4 days @ $9/space/day) = $756 Water St 15 Thur, Fri, Sat, Sun (4 days @ $9/space/day) = $540 The RFP that the City distributed to potential event producers several years ago offered Lots 2, 4, 5, 6, 7 and 9 as part of the event venue. The Locals have opted not to reserve Lots 2, 4, 6 or 7 (145 spaces), but are asking to use 19 spaces on the east side of Lot 8b. So, the net is 126 fewer parking lot spaces than the City offered for the event. The normal charge for these parking spaces would be $2,052.00. REQUEST Though the Council has committed the parking spaces to The Locals as a City contribution to the festival, the Parking Commission should still review the parking lot use proposal and make comments. Attachments: Application form bt 2019 Stillwater Lumberjack Days July 19-20-21 Down Hill Derby Route (Friday Only) Stage (20x30), side musician / produc- Legend Gate in / out, staffed Information Booth Single Bicycle fencing Power ATM Fire hydrant Light Tower All Ages Activity; typically daytime. Medical Tent (minor medical) Road Closure (Class III) Road Barricade (vehicles) Jerry’s Lemonade Lift Bridge Root Beer Arch i Command Center, Volunteer Check-In, (2) reg portajons, (1) ADA, (1) changing station, and (1) handwash i Kids games Lumberjack Show Beer Garden Area: 200x120 area with 80x40 tent & outdoor seating area. Beer Trailer in back, 10 reg portajohns, 1 ADA, 1 Hand- wash. single ped. Fence around entire pe- rimeter. 21+only after 7pm. K of C Bingo in tent during day Fri, Sat, Sun. Jaycees pan- cake breakfast with beer 8am-11am Satur- day and Sunday. All alcohol sales end 11pm Fri—Sat, and Sunday at 6pm Yoga Public pay parking Water Pump location for Lum- berjack Enterprises Pontoon and Gondola rides (ran by Gondola Romantica and Stillwater Food & Refreshments Food Helicopter rides at Bridgeview park, .33 miles south along the F F: 110 gal Fuel Tank P P: Portajohn Landing area barricaded with snow fence area 65x200, shut down path at landing / takeoff in- tervals at barricades. 4 (5) reg. Portajohns & Handwash River Market Parking Reefer Non-Food Vendors Dumpster / Tickets for helicop- *Public Safety to plan exact street closure, Water Street Inn Petting Zoo Mini Golf (2) reg portajons, (1) ADA, and (1) handwash Shade Tent 20x20 �-��Lake 64 L La .. ., Start - t­ V') RCH ILL t­ V') ST. J;. • +-t­r-V') II� •Parade Route •Assembly Area -Parade Begins at 1 pm -Distance is 1.5 miles Sunday, July 21, 2019              -%.#+) - '',. % &.  (.*..$  (*".(. .( +!,.+,... 2019 Stillwater LJDs Parade Map Key 1.Water, Porta Potties & Xtra Parking (SJHS Parking Lot) 2.Parade HQ & Start of Assembly Area (Corner of Churchill & Greeley at Washington Sq. Park) 3.Stillwater Towing Staging Area (Greeley St) 4.Valley Access Filming Location (near Lake St) 5.MC, Live Band, Vendors, Magician, Clown & Stilt Walkers, Porta Potties (Washington Square Park) 6.Possible Vendor 7.Porta Potty & Water; Harbor Bar Food Service 8.Dispersal Area, Water, Restrooms & Shuttle Bus Pickup Point (Pioneer Park) 1 2 3 4 8 5 6 7 DATE: May 13, 2019 TO: Downtown Parking Commission SUBJECT: Union Alley handicapped parking space MEMO BY: Bill Turnblad, Community Development Director BACKGROUND At the April Parking Commission meeting staff was asked to determine if the existing handicapped parking space in Union Alley must be replaced to remain compliant with ADA standards. The reason for the question is that the Commission would like to restrict all parking on the east side of Union Alley during the winter. But one of the spaces on the east side is a handicapped parking space. COMMENTS If the ADA standards for government facilities are applied to on-street parking, then the Downtown parking system’s 468 marked on-street spaces would need 9 handicapped parking spaces. Including the Union Alley space, the system currently has 19 on-street spaces signed for handicapped parking. Therefore, it is not required to replace the Union Alley space and still remain compliant with the ADA standards. Attachment: DT parking map bt ^ ^ ^ ^ ^ # # # # # # # ^ # Lot 1 Lot 2 Lot 3 Lot 4 Lot 5Lot 6 Lot 7 Lot 9 Lot 8b Lot 11 Lot 10 Lot 12 Lot 13 Lot 14 Lot 15 Lot 16 Lot 17 Lot 18 Lot 8a M u l b e r r y S t C o m m e r c i a l A v e M y r t l e S t C h e s t n u t S t O l i v e S t N e l s o n S tMain StWater StSecond StThird StN e l s o n A l l e yUnion AlleyP i n e S t Crosby Hotel ramp 3 4 43 3 4 4 24 24 24 4 4 4 24 Lowel lParkLowel l ParkL iftB r id g e T e d d y B e a r P a r k P i o n e e r P a r k 1,247 off-street parking spaces: 1,206 general public 41 handicapped spaces 468 marked on-street spaces: 416 general public 18 handicapped spaces 14 15 minute spaces 7 30 minute spaces 19 Loading spaces 239 unmarked on-street spaces (Includes 91 on 2nd St no. of Mulberry) 1,954 total public spaces 1,451 free public spaces (74.3%) Public Parking Downtown Stillwater 2019 Lot 1 (pay lot)(Free Nov 1 - Apr 30) - 98 spaces Lot 2 (pay lot)(Free Nov 1 - Apr 30) - 84 spaces Lot 3 (free lot - 3 hr) -- 33 spaces Lot 4 (free lot - 4 hr) -- 29 spaces Lot 5 (free lot - 4 hr) -- 7 spaces Lot 6 (free lot - 3 hr) -- 16 spaces Lot 7 (free lot - 3 hr) -- 16 spaces Lot 8a ("private" *) -- 51 spaces Lot 8b (free lot - 4 hr) - 75 spaces Lot 9 (free lot - 4 hr) -- 30 spaces Lot 10 (free all day; overnight by permit) - 48 spaces Lot 11 (free all day; overnight by permit) - 45 spaces Lot 12 (part free all day; no overnight here) - 78 spaces (part permit only; overnight allowed here) - 23 spaces Lot 13 (free lot - 4 hr) - 13 spaces Lot 14 (free lot - 4 hr) - 47 spaces Lot 15 (free lot - 4 hr) - 97 spaces Lot 16 (free after hrs) - 60 spaces Lot 17 (free after hrs) - 75 spaces Lot 18 (free lot - 24 hr) - 22 spaces Public Ramp (pay) -- 248 spaces Public level, Crosby (pay) 52 spaces * Free public lot after 6 PM Map produced by Community Development Dept for Downtown Parking Commission April 1, 2019 3 Legend Downtown Parking District City Parking Lot City Parking Ramp Public - upper level (Crosby Hotel) Trailhead Parking (Lot 12) Private parking only (Lot 8a) Permit parking only (Lot 12) Trailers & large vehicles (Lot 12) On-street handicapped 15 minute parking limit 30 minute parking limit Loading/unloading Valet Bus loading/unloading Bus parking ^Business Permit Valid #DT Resident Permit Valid Free parking lot (year round) Pay parking lot (Free Nov 1-Apr 30) Available to public after 6 PMLotparkingStreetparkingPermitsvalid FreeorPayMonthly Permits (allows overnight parking) Numbers in circles = hour limits on free parking3 On-street parking is free, but limited to 3 hrs unless posted for less