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2019-02-25 PRC Packet
CITY OF STILLWATER STILLWATER PARKS AND RECREATION COMMISSION NOTICE OF MEETING MONDAY, FEBRUARY 25, 2019 AT 7:00 PM The City of Stillwater Parks and Recreation Commission will meet on Monday, February 25, 2019, at 7:00 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. AGENDA 1. Approval of the January 28, 2019 Minutes 2. Open Forum - The Open Forum is a portion of the meeting to address the Board on subjects which are not a part of the meeting agenda. The Board may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. Action Items 3. St. Croix Crossing Half Marathon 4. Opera on the River 5. Update on Prairie Park Rinks Information Ite s 6. Discussion of Community Center 7. 5 Year Capital Improvement Commission Items/Topics CITY OF STILLWATER PARKS AND RECREATION COMMISSION MEETING January 28, 2019 Present: Chairwoman Linda Amrein, Commissioners David Brandt, Scott Christensen, Bill McGlynn, Sam Nelson, Sandy Snellman, Council Representative Mike Polehna Absent: None Staff: Public Works Superintendent Tm Moore APPROVAL OF MINUTES Possible approval of December 17, 2018 meeting minutes Chairwoman Amrein requested an addition on Page 2, Information Items, stating the curling event took place at Lily Lake. Motion by Commissioner Snellman, seconded by Commissioner McGlynn, to approve the December 17, 2018 meeting minutes as amended'. Motion passed, 6-0. OPEN FORUM Dan Macswain, 203 Northland Avenue, asked about the five year Capital Improvement Pan (CIP) and Northland Park maintenance upgrades. Superintendent Moore replied that staff hopes to redo the boards at Northland this summer and the City is looking for a location for a rink in the north part of town, ACTION ITEMS Setter's Glen HOA Request for Ice Rinks in Prairie Park Mr. Moore presented a cost estimate of approximately $191,157 for two ice rinks at Prairie Park, in response to a request from the Settler's Glen Single Family Association (homeowners' association). Ron Ambrose, Settler's Glen homeowners' association, said there is a lot of interest in having ice rinks in the neighborhood, A combination hockey and recreational skating rink is proposed It could have summer uses also. An informal petition had more than 100 names in support. Prairie Park is flat, with buffer space between the proposed rink site and homes, so the site is appropriate. Councilmember Polehna noted that the Liberty and Legends areas have lots of ponds for skating but there is nothing like that in Settler's Glen. Mr. Moore presented the estimated cost breakdown. Parks and Recreation Commission Meeting January 28, 2019 Chairwoman Amrein asked about parking in the area. Mr, Ambrose said the rinks would attract mostly local kids, half of whom would walk there, Parking is not a significant issue. Chairwoman Amrein asked who would shovel snow off the rinks. Mr. Moore replied the City would maintain the rinks but would welcome any help, Commissioner Christensen asked how this request differs from the Legends and Liberty group asking for a rink last year, which was denied. Mr. Moore responded that Prairie Park is under-utilized compared to Legends Park, and has more room for rinks. Building a rink at Legends Park would be difficult due to the ballfield. Councilmember Polehna said the homeowners' association in Liberty indicated they have enough drainage ponds to skate on. He suggested the City get creative in funding this project, such as having public works do the grading and contacting a group called The Tree Trust that builds rinks all over the county. Commissioner Snellman noted the Commission probably is in agreement it would be great to have rinks at Prairie Park, but there are budget concerns. Mr, Ambrose reminded the Commission that the park has been sitting idle since the neighborhood was built, while other parks continue to get things added to them. The homeowners° group would like to have something done. Mr. Moore said the City rented a dozer and graded Northland for about $2,000, which could be done at Prairie Park. The City may have the opportunity this summer to get millings from a road project which could provide a base. Boards like those being placed in Northland would cost about $20,000. Commissioner Christensen asked if the money for the rinks would come directly out of Bridgeview Park funding. He is in favor of the rinks but is concerned that it would take funding away from developing a different park such as Bridgeview Park, repairs at Northland, or the Aiple property. He would not want to make this project a priority over other park projects that are already planned. Councilmember Polehna said he didn't think funding for these rinks would impact funding for the other parks. The Commission should decide whether there should be rinks there, then staff can start putting programs together to make it happen. Mr. Moore suggested staff approach the Council for funding from park dedication money to at least get the watermain installed this year. Page 2 of 4 Parks and Recreation Commission Meeting January 28, 2019 Asked if the homeowners' association would contribute toward purchase of the boards, Mr. Ambrose replied that would have to be put up for a vote. A lot of people are willing to provide sweat equity. The project doesn't all have to be done in a year. When it was brought up at the annual meeting, no one was opposed. The only negative was some concern that if there were lights, they be on no later than 9 p,m. Commissioner Brandt said he would like to see more investment in neighborhood parks, but every year there are groups that approach the Commission asking for a rink in their neighborhood and the Commission has said no in the past. This might be the best place for investing in a rink because this park seems under-utilized. In the next couple months, the Commission should look at all the neighborhood parks Chairwoman Amrein asked if the homeownersassociation would solicit donations from civic groups. Mr. Ambrose responded that the issue is, they don't own the park, it's a City park. He doesn't see it as the homeowners' association's responsibility to solicit funds, Motion by Commissioner Christensen, seconded by Commissioner Brandt, to approve the concept of hockey and skating rinks at Prairie Park and direct staff to bring back more estimates and budget numbers, and to review this request against the five-year CIP. Motion passed, 6-0. Preliminary Plat of Marylane Meadows Public Works Superintendent Moore presented the preliminary plat application for two parcels at 8313 & 8393 Marylane Avenue North, to be known as Marylane Meadows, Mark Guenther, Fenway Land Company, plans to develop 11 single family lots. The applicant has requested that the Parks Commission review the preliminary plat for park and trail purposes and forward a recommendation to the City Council, The Comprehensive Plan shows neither trail, nor park land required to be developed on the site. However, a trail segment across the property would be beneficial to connect the Settler's Glen trail system through the proposed subdivision and Rutherford Station to the regional trails on Manning Avenue and the Brown's Creek TraiL Therefore, at staff's recommendation, an outlot is proposed to be platted and improved with the trail segment. The standard park and trail fee for this project would be due on 9 of the 11 lots; the existing homes are exempt. The park fee for a single family home is $2,000 and the trail fee is $500, for a total of $22,500 park and trail fees. Staff recommends requiring the development of a bituminous trail across the site and requiring the balance of the park and trail dedication fee to be submitted prior to release of the plat from for recording with Washington County, Mark Guenther, Fenway Land Company, said they would construct the trail in lieu of park and trail dedication fees. If the trail costs less than $22,500 they would install the trail and then pay the City the difference. Page 3 of 4 Parks and Recreation Commission Meeting January 28, 2019 Motion by Commissioner Snellman, seconded by Commissioner Nelson, to approve the staff recommendation. Motion passed, 6-0. INFORMATION ITEMS Councilmember Polehna updated the Commission on Council items: Consultants are being sought to do a master plan for the Aiple property. The City was asked to continue the agreement with the Zephyr Theater but did not change anything because the City wants to know what's going on with the Aiple property first, An engineer was hired to design the cantilevered trail and soil stabilization at Bridgeview Park, Work is beginning on a master plan for the Rec Center site. The City's 20-year agreement for ice time for the Mahtomedi Hockey Association is expiring at the end of next year. Mahtomedi is planning to build a $14 million rink. The City is hiring a Zoning Administrator who will coordinate participation in the GreenStep Cities program. The City just approved buying more solar electricity to run the ice rink which will save over $1 million over the next 20-25 years. Mr, Moore reported that the Pioneer Park bathroom walls are up and windows are framed in. He presented graphics showing the three versions of the Pioneer Park playground, The recommended design doubles the ADA access and has a lot of features, The Mayor is trying to set up a meeting the first week in February. COMMISSION ITEMS/TOPICS Chairwoman Amrein stated that Rob McGarry resigned from the Commission. The City needs to advertise for applicants Motion by Commissioner Christensen, seconded by Commissioner McGlynn, to elect Commissioner Brandt as Vice Chair, Motion passed, 6-0. ADJOURNMENT Motion by Commissioner Snellman, seconded by Commissioner Brandt, to adjourn, All in favor, 6-0. The meeting was adjourned at 828 pm. Respectfully submitted, Julie Kink Recording Secretary Page 4 of 4 Memo To: Parks and Recreation Commission From: Tim Moore, Public Works Superintendent Date: February 21, 2019 Re: St. Croix Crossing 1/2 Marathon and Opera on the River BACKGROUND Attached are applications for 2 new events to be held this summer, The Vis the St, Croix Crossing 1,6 Marathon to be held on July 27, 2019 and the 2nd is the Opera on the River to be held on August 3, 2019, RECOMMENDATION The Parks and Recreation Commission should review and discuss the events and make a recommendation to City Council, o EVENTS PERMIT APPLICATION 216 North 4 th Street, Stillwater, MN 55082 Telephone: 651-430-8837 Fax: 651-430-8810 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application:11/1/18 Date Application Received Type: Event Speda Event Information Title/Name of Event St. Croix Crossing Half Marathon 7/27/19 i500 a.m. :7 00 a.m Event Date/Time: Set up: Date to Tme . 7/27/19 7,00 a.m. 10:30 a.m. Actual Event: Date to Time 7/27/19 10:00 a.m. 11:30 a.m. Clean up: Date Time to (Events after 10 00 p mi. require a variance torn City Counce Location (Address) of Event: Lift Bridge Plaza/Lowell Park (If in Lowell Park please specify north or south Lowell park) Description of Event (please be specific this information will be used to promote the event on the City of Stillwater website) The St. Croix Crossing Half Marathon starts in western Wisconsin and takes runners across the new river crossing between Wisconsin and Minnesota including most of the Loop Trail between Minnesota and Wisconsin. Running through scenic, rural Western Wisconsin, the course opens up as runners cross the new bridge on their way north on Highway 95 to the finish at the historic Stillwater Lift Bridge in downtown Stillwater, Estimated Attendance (participants and spectators): 1500 runners, plus spectators r 4.APPIlcillt information (Person/GrouP ResPonsible) Sponsoring Organization Name: Run Stillwater, Inc. Mailing Address: P.O. Box 21 City, State, Zip Code: Stillwater, Minn. 55082 Primary Contact/Applicant Name: Stacy Einck Phone Number: 651-470-3802 Fax: NA Cell Phone: Same Email Address: socia cjrunstiIIwatercom Website Address: www.runstillwater.corn Name of contact person during event: Stacy Einck Cell Phone: 651-470-3802 Alternate contact during event: Kate Mertz Cell Phone: 651-261-9997 Refer media or citizens inquires to: Stacy Einck Phone: Ste Man: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. 1 at 30" x 30', others TBD (smaller) Will any signs/banners be put up No 0 Yes K Number and size: Will there, be any inflatables? No , Yes L..E.3 Insurance certificate from rental vendor is required Fees for electricity may Will there be entertainment? No 0.:1 Yes 0 What type:. apply see instructlans ...I Fitlisli hire ani Will sound amplPA wuncer from 7:00ification be used? No [71 Yes XI Hours and "fype a.m. to 10;30 a,m, Will a stage or tent(s) be set up? No Yes 0 Dimensions: Will there be temporary fencing? No [l] Yes How many Fees far electricoty may Will merchandise/food items be sold? No 4 Yes 0 vendors expected: apply see Instructrons Will food be prepared on site? No4 Yes fl Contact Washington County Health Department, 651430-6655 Will cooking operations be conducted? No 1-1 Yes 01 Contact Stfliwater Fire Department, 351-4950 Will alcohol be served but not sold? No Yes E_ See Alcohol Regulatoons on the Instructions Will alcohol be sold? No - Yes E See Alcohol Regulations in the Instructions Will there be a fireworks display? No1 4 yes [1 Penton! required, contact Stillwater Fire Department, 551-351-4950 Describe power needs and location of power source, If needed, power will be coordinated with the Water Street Inn, Describe level of advertisement (ie, radio, flyers, ads, tv, press release), Attach sampleif available Digital ads to the running community using social media and Google, Running calendars accessed by the running community. Through Discover Stillwater "til'Irt"..TLS.4 ,:.:311' ,, ,„,::',1 ,.,,,...,,,.V,.4 , 4 the event Will event use, close or block any of the following: If yes specify location on site map, City Streets or Right-of-way No CD Yes i Start/End Time: 7:00 a"m• Date: 7/27/19 City Sidewalks or Trails No :4 Yes 0 Start/End Time: Date: Public Parking Lots or Spaces No 1 Yes L Start/End Time: 2:00 "11' Date: 7/27/19 rees rnay apply Will event need barricade(s)? No 0 Yes i Number needed: TBD w/ final traffic plan see (nstr urt runs, Fees may apply Will extra picnic tables be needed? No i Yes El Number needed: see lastructoons FET5 may apply WII portable restrooms be needed? No Li Yes Pr Number needed: TBD, event will provide see Instructions Fees may app/y i WU extra trash receptacles be needed? No Ll Yes 54 Number needed: TBD, event will provide see Mstractrons Describe trash removal and cleanup plan during and after event: Event staff will ensure all areas used by the race are spotless upon leaving. Event will be responsible for trash removal generated by the event area, Willevent need traffic control? No ri Yes VI Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: Runners will come into town within coned area running north on Hwy, 95 within free sparking spaces from Oasis Cafe to Chestnut. Traffic control will be need- at Sunnyslde, South Parking lot near river boats and Nelson. Spectators will gather in Lowell Park and on sidewalks, Will "No Parking Signs"' be needed? No 0 Yes 4 Number needed: TBD Fees may apply see Instructmas Show locaPon(s) on site mop Will event need security? No ig Yes rl If event Is overMght, security win be requked If using private secruity, list Security Company and Contact Information: NM Will event need EMS services? No El Yes Contact takeyoew EMS, 651-430-4621 Describe plans to provide first aid, if needed: Will provide through Lakeview EMS. Describe the emergency action plan if severe weather should arise: See Emergency plan for details. ° any oth r ne or at n: i The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear. " As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the inforrnati n provide this application. I realize my submittal of this application request constitutes a contract between myself and the ase of Liability. ( 04111. Applicant or Authorized Agent at pr 0 4.; c CO 0 0 it3 0 cO CL €5 16. jp:.11 (it r "6 to co _c 1:1) to t o o 0 c a) a) t4 fj.(4 04,„1 .A k! and walking paths a) 0) -to co 0 `"6 s -o c u). CP, 03 co 0) 0 a) a) co E a3 o 7(3 tCD cm -c © _c E E co z w it o Z c * 0 11/3/2017 MapMyFitness MAPMYFITNESS St. Croix Crossing Half Marathon v2 Distance: 13.10 mi Elevation Gain: 489 ft Elevation Max: 992 ft Notes WOW Volk !:34 W 06* W N 0 5 M*5 17 10 C4:11)(04116 (0 2) NAirptAtFolvest, 0 Om at pp.*, t0 https://www.maprnyfitnesscom/routes/print/1846236479/ 1/1 DRAFT — Oct. 22, 2018 St. Croix Crossing Half Marathon July 27, 2019 Water Stations, Mobile, Spotters, etc. Traffic Plan & Staffing Emergency Plan Staffing Run Stillwater Inc. Race Coordinators Stacy Einck, (651) 470-3802 Kate Mertz, (651) 261-9997 Jon Neitzel (651) 210-7353 HO Stall Staffed — 8 to 10 people Basic first aid kit Porta potties Water Bag drop Water/Aid Stops At two-mile increments Staffed —8 to 10 people Water/Gatorade Basic first aid kit Porta potty(s) in the area On course mobile, Moving along the course monitoring runners Lakeview EMS (roaming as needed) Bike patrol following the Vast runner Sag bus/van following the last runner Race staff (roaming) Spotters - Marshals On the course in fixed positions Every intersection on the course will have a course spotter/marshal wearing approved safety vests. They will direct runners as needed, watch for runners who appear to be having difficulty and report that information to the course director, who in turn will pass that information to positions ahead of that runner with instructions to monitor that runner. San BusNan Following the last runner A bus/van will follow the last runner from the start line picking up anyone that decides they are done running/walking for the day. Event staff, in vans, will be dispatched as needed to meet the Sag Bus and bring those participants to the finish line area, where EMS staff will be located. St. Croix Crossing Half Marathon/ K July 27, 2019 Finish Line Lakeview EMS w/Ambulance (dedicated) Ice Water Gatorade Bouillon cubes (if needed) Recovery Food: Garbs Salty Fruit Fireman's mist (pending availability) Communication Serious medical situations will be reported via 911 with public safety responding. Minor first aid situations will be reported by text message to a dedicated event staff cell phone with event staff or event medical responding. Event staff will have a list of "Captain' cell numbers for both start lines and all water stations and for each course marshal. Cell numbers will allow event staff to communicate with each other at specific positions on the course regarding runners who have been reported to be "struggling". All medical incidents will be described in a written report that will include runner's name, bib number, description of medical issue and action taken. Traffic Plan and Staffing Course Description — (see map) Traffic on the course will be controlled by public safety officers, and course marshals. All marshals will wear approved safety vests. The marshals have all received training in traffic control. Each intersection on the course will be staffed. The first 1,6 miles of the course are on 125th Ave. and 27th St. Public safety officers along with his/her squad car with lights flashing will be positioned behind the start line on 125th Ave. and at the intersection of 27' St. and Cty. E to control traffic. The course crosses St. Croix County E. A public safety officer along with his/her squad car with lights flashing, will cover that intersection to ensure the runners' safe crossing. The course crosses St. Croix County V when it leaves Arbor Hills Dr,. A public safety officer along with his/her squad car with lights flashing, will cover that intersection to ensure runners safe crossing to the east shoulder, As runners travel north on St. Croix County V they cross the interchange bridge over St. Hwy. 64. Per requirements of WisDOT, lighted "Caution Running Event in Progress" signs will be positioned at both ends of this portion of the course Course marshals will be positioned along this part of the course to slow traffic and keep runners inside the traffic cones. 2 St. Croix Crossing Haif Marathon/5K July 27, 2019 Runners will proceed on the East/North/West side of Andersen Scout Camp Road to the intersection at the service road on the north side of 64 where they will move to the south side of the road, within cones on the shoulder. Runners will remain on this side of the road to Houlton School Rd, where they will turn East and pick up the St. Croix Crossing Loop Trail. Emeraencv Plan Race staff and public safety representatives will meet at a mutually agreeable time before the race to review all aspects of the emergency plan. Pre -Race Weather Race staff will use a direct phone number at the National Weather Service providing immediate, 24/7 access to weather information, Pre -race weather will be monitored carefully. A race day forecast that indicates the possibility of "outside the norm" weather (heat, cold, wind, potential severe videather, etc.) will be passed on to participants via email the night before the race, In this email any possible adjustments to the race day schedule will be identified arid any suggestions for runners (very hot — hydrate more) will be passed along. Race-Dav Weather Race day morning, race staff will have arranged in advance to connect with the National Weather Service and get an hourly forecast through 12 noon for the race area. Ilf there is any weather in the forecast that could affect the race (high winds, electrical activity) either by delaying the start times or canceling the races altogether, weather monitoring will be done in increments of thirty minutes. The decision to delay the race start or cancel the race altogether will be made by the race coordinators based on weather conditions. Race coordinators will then notify public safety. All public safety officer contacts will be identified one week prior to the race and will exchange cell phone numbers with the race coordinators. The races will only be started if the weather forecast shows that runners will be able to complete their races without severe weather impacting them (7:00 am. — 10:00 a.m.) Parameters for weather conditions are as follows. • Electrical activity in the area • Hail • High winds • WBGT less than 65 degrees Fahrenheit is Green Flag/No Warning to runners necessary • WBGT 65 to 72 degrees Fahrenheit is Yellow Flag/Recommend participants at increased risk for heat collapse. Slow pace. Wam all entrants of increased risk of heat collapse. • WBGT 73 to 82 degrees Fahrenheit is Red Flag/Recommend participants at increased risk for heat collapse withdraw from race, and other slow pace to match conditions. St. Croix Crossing Half Marathon/5K July 27, 2019 WBGT above 82 degrees is Black Flag/Cancel or recommend voluntary withdrawal. Note: Wet Bulb Global Temperature (WBGT) parameters according to U.S.A. Track and Field guidelines. In the event that delaying the start or canceling the race is contemplated, runners will be held at the race check -in point — the Water Street Inn — until a definitive schedule can be set, Runners will be asked to either stay inside the hotel or on the shuttle buses. (Al! runners are shuttled by bus to their respective race starting lines). Runners will receive schedule updates on a regular basis from race staff and course marshals, The race will use standard safety procedures regarding the presence of lightning on the course. The race will be delayed or stopped if there is any lightning on the course and will only be started or r u after 30 minutes without any electrical activity in the area and a weather forecast that indicates no electrical activity is predicted in the area until after the projected race finishing times, lf the races have started and there is a weather change that introduces the possibility of severe weather impacting the races while they are in progress, all shuttle buses will be positioned on the course to pick up runners if evacuation of the course(s) becomes necessary. Evacuation Plan If the races is stopped because of severe weather, or any other reason, the decision to stop the race will be communicated to staff on the course by the race coordinators, Public safety officers will drive the courses announcing the decision to stop the race over their squad car sound systems. The race shuttle buses will be used to clear the course, Buses will rotate down the course following the stream of runners. Minnesota Central Bus, will coordinate the bus movements under direction of race staff and public safety officers. Runners will be delivered to The Water Street Inn in downtown Stillwater so they can retum to their cars. 4 ,111111,111,11,111111:11 0 0 C) ater. nc — 11112/18 CO 0 E 't 't • L) S 0 U signage 0700-1030 I I E 0 0 cr ▪ CO (1) E >, 0 c cn g cn T.5 2 E. (f) — a) co a) Er' = • 0 c Q.) uJ co CC Prepared by Run CD 0 T'im Moore From: Beth Wolf Sent Wednesday, Novembe,2l, 20I80:I7Ak4 To: Bill Tuirmb|ad; Diane Ward; John Gannaway; ]on K4uUer; Nate Meredith; Nick Chaves� Shawn Sanders; Stuart Glaser; Tim Moore; Tom BaMis;Tom McCarty Subject: Update onStCroix Crossing 2QI9Half Marathon Attachments: S,[[-Finish&reaLayout IIZl1O.pdlf Good morning all thamksfor your comments regarding this event. Upassed onthe concerns and they have replied (see below) and also submmittedthe layout for the finUuharea (see attached). Please review. Thanks. Have you thought about using the path teget downtown ... either the upper orlower path instead ofHwy 95�? If using Hwy 95, then, contact M�N State Patrol for the uise and traffic control':. Who is your contact at MnDOT? We have been in contact with MnDOTUef Dierberger and Pete, Ko|iais . They have the same map information you have although not the detail at the finish, When that is ava,ilable, I'll send it to them, too. We aire also in contact with the State Patrol for all mfour events, including this new one. Yes we have considered the paths. The thought is that pedestrians and cyclists wiU| likely be using the Loop Trail oaths quite heavily next summer. Keeping runners in a coned area on the roadway was deamed to be safer for all, actually, given the short timeframe needed - runners will be present for 2-4 hours early on a Saturday, In addition, spectators moving back and forth to cheer runners mn could also use the pathways. This is a community event �nd we want to encourage people to come downtown to see it and enjoy the area along with the run niers, We be�lievpkeeping rummenmmHwy.9StoChestnut andtumlng the corner tethe finish, line provides the best possible runner experience at or neair the concourse. Block�nig the north -bound parking spaces on the roadway from the Oasis Cafe to Chestnut wiN move cars into paid parking lots and the mnnp at a time ofday when downtown Stillwater is not at its busiest, which isadditional revenue for the city. Chestnut street plaza is under the jurisdiction of Mndnt. Do you have a plan B in case the lift bridge work is not done ,and the comco�urse|»still closed? Yes. Alternatives include finishing atChestnut and Water Street, turning onNelson and finishing atornear the Water Street intersection, n/utilizing Sam Bloomer (if it's open) and finishing atthe flagpole orthe gazebo. \Neplan tocertify the course with mo,re than one finish area to acconnnnndatefor water and possible construction. Please provide a detailed map for the Chestnut street closure [K8a|n street to the concourse). The current map submitted only has the small box nnthe, map and )tisvery hard toread. I can expand the preliminary map of the finish airea that was provided and add more detail. Pheasenote that the trail crossing atChestnut must remain open tothe public but ifyou a,neneeding tohave that closed themana|ternateromteneedstobedes1gnatedanddearhvmarkedandyVmvvN|meedtosuhmitap|anshuwing the alternate route. Keep in mind Sam Bloomer may close for high water. VVeexpect the Loop Trail Uzremain open and the race will provide nmrshaUs,cones, barriers, etc. for that area toa0ovv safe crossing for all. Depending on the location of the finish line, there should be plenty of room. If it's, necessary to close the trail atChestnut (not expected), analternate will betodirect pedeotrlansand bikers down Myrtle/Nelson and under the bridge using Sam Blnomwr,assumming 1t|snavigable. Question: Anyone crossing at Chestnut should be on foot, correct? That area is designated towalk bicycles? Submit a traffic control plan for the Closure of Chestnut Street, so we can apply for a right of way permit with MnDOT. You will be responsible for all costs associated with the traffic control and road Closure. We are working with VVanninQLhes, Inc. on the traffic control plan for the entire courme' and have a preliminary plan at this point. I am in contact with them about details for the finish area and will provide that to you ASAP, As part of our application toK4NDoT,wewill inc|udethis portion of the race aswell, That said, kmay not benecessary for both ofvs to apply for the Right -of -Way permit with MNDoT. Cost for the traffic management, as with all our events, is part of the event expense. From: Beth Wolf Sent Tuesday, November O6, 30184:04PM To: Bill b| __—_-- <jgannammy@ci.stUkwaUer.rnn.us>;Jnn MuNer^Jmn.T.Mu|ier@Lakeviexv.OrQ>; Nate Meredith <nmenedith@cistiHvvater.mnmus»; Nick Chaves <nchaves@cisLiUwater.mnus:;Shawn Sanders <ssandem@d.stRkweter.mn.us>; Stuart Glaser <sg|aser@ci.stiKxvater.nnn.us>; Tim Moore <tnnoore@ci.stil|vvater.nnn'us>; Tom Ba||ix<tba||is@ci.s1i||water.mmn.us>; Tom Mr[arty<tnoccarty@ci.sti||vvater.nnn.us» Subject: StCroix Crossing 2O19 Half Marathon Hello again, AttachedixanappUcatinnforanewevent—StCnoixCrussing Half Marathon Vubeheld July 27,2O19. This event is organized by Run Stillwater (same folks who do the half marathon on memorial weekend). The event will start in Wisconsin and finish nnthe Chestnut Street plaza. They will use the new bridge tocross the river. The historic bridge will not beused for this event. Police services are requested for traffic control and parking spaces along Hwy 95 requested to be pouted mm-parkingfo, their coned running lane. Since this is a new event it will need a public meeting and to be reviewed by Downtown Parking Commission (parking space on Hwy 95), Parks (overflow/spectators in Lowell Park -maybe?) and Council (Chestnut street closure and contract) — dates ofmeetings TBD. Please review and provide comment. Thank you. Beth Wolf, City Clerk City o[Stillwater Zl64#hStreet North, Stillwater, *8N 55083 65l'43O-8O37|Fax 65l-275'4l08 2 SISVHFLAC4 0 0.10011110I0 EVENTS PERMIT APPLICATION 216 North 4th Street, Stillwater, MN 55082 Telephone: 651-430-8837 Fax: 651-430-8810 Incomplete applications or applications received after deadline will not be accepted. See Event instructions for application deadline and fees. Date of Application: 1/24/19 Mike Use Or* Date Application Received Type: Event Special Event Event w/ Contract Event Information Title/Name of Event Opera on the River August3rd, 2019 6:00 am 3:00 pm Event Datefrime: Set up: DateTime to August 3rd, 2019 7:00 pm 10:00 pm Actual Event: Date Time to August 3rd, 2019 10:00 pm FlIwing Day Clean up: Date Time to (Events after 10:00 p.m require a variance from City Coundf L cation (Address) of Event: (If in Lowell Park piease specify north or south Lowell park) North Lowell Park Description of Event (please be specific -this information will be used to promote the event on the City of Stillwater website) Our goals for this initial concert festival project is to provide the highest quality music production in the form of a live outdoor concarl for the community of Stillwater and surrounding areas next summer. We hope that this concert festival project will provide an example of how we plan to enrich this very supportive artistic community and by doing so, advance the arts in this region to the next level. Estimated Attendance (participants and spectators): 1,000 Applicant Information (Person/Group ble) Sponsoring Organization Name: Operatunity Theatre/Rouse Legacy Mailing Address: 7450 213th St. N City, State, Zip Code: Forest Lake, MN 55025 Primary Contact/Applicant Name: Obed Floan Phone Number: 612-803-3688 Fax: Cell Phone: 612-404-9265 Email Address: Info@OperatunityThe tre.org Website Address: OperatunityTheatre.org Name of contact person during event: Obed Floan Cell Phone: 612-404-9265 Alternate contact during event: Charles ''Chico" Rouse, Jr. Cell Phone: (732) 768-6288 Refer media or citizens inquires to: Charles 'Chico"' Rouse, Jr. Phone: (732) 768-6288 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. vent Features Will any signs/banners be put up No Q Yes .4 Number and size: TRD Will there be any inflatables? No 4 Yes El Insurance certificate from rental vendor os required Will there be entertainment? No 0 Yes What type: Live Opera/MT Fees for electOcety appty see Instructions Will sound amplification be used? No 0 Yes ($1 Hours and Type: 700 1000pm Full Sound Stage Will a stage or tent(s) be set up? No 0 Yes 4 Dimensions:TBD Will there be temporary fencing? No 0 Yes N Will merchandise/food items be sold? No 0 Yes " How many TBD Fees for electricity may vendors expected: apply see Instructions Will food be prepared on site? No 1E1 Yes :41 (contact Washington County Health Department, 651-430 6655 Will cooking operations be conducted? No 0 Yes Contact Saftwater Fore Department, 351.4950 Will alcohol be served but not sold? No 0 Yes 17, See Alcohol Regulations in the tostructions Will alcohol be sold? No CD Yes [XI see Akohol Regulations in the instruchoris Will there be a fireworks display? No 0 Yes El Permit requored, contact Stilhvater Fore Deportment, 651 351-4950 Describe power needs and location of power source. TBD - Working with a sound company to determine these needs. Describe level of advertisement fle, radio, ffyers, ads, tv, press release), Attach sample If avaUabte See attached proposal. City Services (After the event . story City services may be rsqutt.d for the event) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right of -way No [] Yes (FI Start/End Time: 6:°° arn-1"°Prn Date: 83/19 City Sidewalks or Trails No 0 Yes D Start/End Time: Date: 1 Public Parking Lots or Spaces No 0 Yes 0 Start/End Time: Date: F ees may apply Will event need barricade(s)? No 0 Yes .. Number needed: Ten see instructions Fees may apply Will extra picnic tables be needed? No 4 Yes 0 Number needed: N/A see instructions Will portable restrooms be needed? No 0 Yes in Number neededTBD Fees may appdy see instruct-mos Will extra trash receptacles be needed? No 0 Yes NI Number needed: TBD Fees may apply see instructions Describe trash removal and cleanup plan during and after event Trash cleanup provided by promoters. Will event need traffic control? No [2:1 yes n ContactStiliwater Poiice De rn r assatonce, 651-351-4 Describe crowd control procedure to ensure the safety of participants and spectators: Private security. ...___, W. I No Parking Signs" be needed? No 0 Yes -i Number needed: TBD Fees moy apply see instructionsShow location(s) on site mop ill event need security? No MI Yes 0'1 If event is overnight, security wilt be required 1f using private secruity, list Security Company and Contact Information: Private security, Will event need EMS services? No 0 Yes 120 Contact Lakeview WS, 651-43O4621 Describe plans to provide first aid, if needed: EMS City Ambulance. Describe the emergency action plan if severe weather should arise: We would hope to set up a rain contingency for the SAHS Auditorium forthe concert ith vendors to setup in the hallway of the HS just outside of the auditorium vestibule area. 1 List any other pertinent nfor ion: TBD The sponsors)' cif this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event o "Certificate of insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy '',(15 their interest may appear." As the sponsor or authorized representative, 1 certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a release of Liability. 1/24/19 Signature of Applicant or Authorized Agent Date Rouse Legacy Presents: 0* Our Plan for Lowell Park IL H11'..11,011111i1 .101101.% A ON tilt Rine 1111 1111,111110,'",, „ 11.1oh I lop re111111111 11111111111111 1,1to ,-7110nortrf-r---, .J00,,:oop4troo,' ;dig 10,60,40,„ 111111111,110 e 1111111,1111111 11,1. 110,11110,100,1 • Generated: January 24, 2019 at 916 PM Page 9 of I SA tONt Rouse Legacy Presents: RA ON ilik Zing Proposal for Stiliwater City Council ftgAtuaity atAtgA- Obed Floan OperaOnTheRiver@OperatunityTheatre,org (612) 803-3688 Rouse Legacy Charles "Chico" Rouse, Jr. RouseLegacyPYahoo.corn (732) 768-6288 TNtAtia & Rouse cy Presents: Our Proposal A ON tIIt giVkR" We would love the opportunity to present a world -class, mature, and exciting event in downtown Stillwater, nestled in the wonderfully idyllic and awe-inspiring St. Croix Valley on the banks of Lowell Park. This event is titled: "Opera on the River". The artist that will be scheduled to headline this first event, Jack Swanson, is a local, homegrown, Stillwater native that has reached international acclaim and status in the opera world, along with the other members that will be on stage with him in this performance. We think that an annual performance of this type would show the diversity of Stillwater's community, along with supporting and assisting Stillwater's downtown commerce: restaurants, hotels, merchandise and retail shops. We believe that it would be a great opportunity to present, on behalf of the city, a City Proclamation showing Stillwater's support for Jack Swanson. This would be a great, celebratory event for the city of Stillwater. Sincerely, Obed Floan Founder/President/CEO pgAtmity iNtAigt OperatunityTheatre.org Generated: January 24, 2019 at 9:16 PM Page 3 of I g 90 Rouse Legacy Presents: A ON tilt Zing" About ftgAtemity rittAigt Our mission is to produce high quality musical performances in the Twin Cities East Metro (specifically the Stillwater/St. Croix River Valley) area that enriches the arts environment and help amateur artists advance their careers by performing alongside experienced professionals. Our vision is to establish Stillwater and its surroundings as a regional music cultural center with a vibrant community of emerging and professional artists. We are planning on joining the Chamber in early 2019. About Rouse Legacy Rouse Legacy is Charles "Chico" Rouse, Jr. - a successful professional entertainer, musician and educator, producer and promoter with 50 years of experience in the vast entertainment world controlling finances, budgets, programs, operations and performances. "I grew up in the entertainment industry with two prominent, influential parents and all their peers, my father, Charles Rouse, a renowned and celebrated Saxophonist in American Jazz History, my mother an acclaimed dancer in the Savoy Theater and the legendary Cotton Club with Lena Horn. My producing and promoting education in the music industry stems from working with George Wein, one of the most prominent producers in America." Our Team Obed Floan: Singer/Actor —ObedFloan.com Co -Founder, President, Owner: M-OStudio Enterprises, LLC M-OStudio.com Co -Founder, President, CEO: yttAit////ig rittAtAt OperatunityTheater.org Megan Wagner: Singer/Actor — MeganWagnerFloan.com Co -Founder, VP, Owner: M-OStudio Enterprises, LIC— M-OStudio.com Co -Founder: ef.tgAit/Nhy iNZIfiCe OperatunityTheater.org Obed & Megan are successful professional singers, voice instructors, music educators, concert & recital producers and promoters for 20 years together as "M-OStudio Enterprises, LIC". We are dedicated to training and lifting up the talent of all ages in the community of Stillwater and the surrounding region for over ten years and our studio will be a part of the chamber In early 2019. Charles "Chico" Rouse, Jr.: CEO: Rouse Legacy — TheRouseL acy.corn Successful professional entertainer, musician, educator, producer and promoter with 50 years of experience in the vast entertainment world controlling finances, budgets, programs, operations and performances. Generated: aanuary 24, 2019 at 9:16 PM Page 4 of 1.8 gacy Presents: U&PkRA ON tut giVnR Concert Headliner & Stillwater Born and Raised Native — Jack Swanson Stillwater, Minnesota native Jack Swanson is quickly becoming one of the most sought-after young tenors in the opera world. His distinctive high lyric voice is known for singing the acrobatic arias of Rossini and the legato melodies of Donizetti, In the 2017-2018 season, Mr. Swanson makes debuts with Glyndebourne Opera as Almaviva in 1I barbiere di Siviglia, the Los Angeles Opera in the title role of Candide, the Lyric Opera of Kansas City as Almaviva, and his mainstage debut with the Santa Fe opera as Lindoro in L'italiana in Alger'. On the concert stage, Mr. Swanson will be heard in Bernstein on Broadway concerts with the Orchestre National de Lille and in Rossini's Stabat Mater with the Choral Arts Society of Washington. Future projects include debuts with the Norwegian Opera and the Portland Opera in leading roles. In 2016-2017, Mr. Swanson was heard as Camille in The Merry Widow with Winter Opera St. Louis, Frederic in The Pirates of Penzance with Opera Memphis, Ramiro in La Cenerentola with Opera Delaware, and Albazar in II Turco in Italia with Garsington Opera. In concert he sang Messiah with the Indianapolis Symphony Orchestra, Bruckner's Te Deum, with the Houston Symphony Orchestra, and Mozart's Requiem with the Oregon Symphony Orchestra. Other appearances included Washington Concert Opera's 2017 gala, the Rising Stars of Opera concert series with the Richard Tucker Music Foundation, and on a recital program at the Caramoor Center for Music and the Arts. In the 2015-2016 season, Mr. Swanson made his Des Moines Metro Opera debut singing the role of Fenton in Verdi's Falstaff and performed the role of Ramiro in La Cenerentola with Opera Fort Collins. Mr. Swanson earned a Bachelor of Music in Vocal Performance from the University of Oklahoma, where he performed the roles of Don Ottavio in Don Giovanni and Nemorino in L'Elisir d'Amore. In May of 2016 he received his Masters of Music in Vocal Performance at Rice University. While at Rice, Mr. Swanson performed the roles of Almaviva in it Barbiere di Siviglia and Eurimaco in Monteverdi's II Ritorno d'Ulisse in Patria. Additional opera roles include Tonio in La Fille du Regiment and Count Belfiore in Mozart's La Finta Giardiniera, and two years as an apprentice at the Santa Fe Opera. Mr. Swanson spent two summers as a young artist with The Seagle Music Colony, where he performed the roles of Tobias Ragg in Sweeney Todd and the title role in Britten's comedic opera Albert Herring. Also known for his concert work, Mr. Swanson's credits include Handel's Messiah, Dubois' The Seven Last Words of Christ, Mozart's Requiem and Carl Orff's Carmina Burana. Other engagements include Holiday Favorites with the Arizona Opera and Birmingham Opera, and the Houston Grand Opera's 60th anniversary gala where Mr. Swanson performed alongside HGO's studio artists and world-renowned mezzo-soprano, Joyce DiDonato. Swanson made his Kennedy Center debut singing selections from Schumann's Dichterliebe. Mr. Swanson is the competition winner and recipient of several prestigious awards including first place in Florida Grand Opera's Young Patroness Competition, The San Antonio Music Club Competition, The National Opera Association Competition and The Hal Leonard Art Song Competition. He twice received the Richard Tucker Memorial award from the Santa Fe Opera. He was a finalist in both Houston Grand Opera's Eleanor McCollum competition and Fort Worth Opera's McCammon Competition. Recently, Mr. Swanson was featured on National Public Radio's Young Artist in Residence program, Performance Today. Generated: January 24, 2019 9.16 PM Page 5 of 18 Rouse Legacy Presents: Wfr KA ON tilt 21v Madison Opera "Opera in the Park" Shared Data for Comparative Representation IMADISONOPERA Research has shown that there are two major bafflers to participating in the arts: practical barriers such as expense and location., and perceptual barriers such as preconceived ideas of dress., behavior, and knowledge. Opera in the Park's free admission, varied repertoire, and relaxed setting break down both the practical and perceptual barriers, making it a true community event, Part of Opera in the Park's success has been its consistent :formula: take four principalartists, the Madison Opera Chorus, and the Madison Symphony Orchestra, add repertoire from opera and Broadway, stir with a light stick, and watch everyone, even if they think they are not "opera people," thoroughly enjoy themselves. Opera in the Park has become a vehicle for sharing a varied repertoire and celebrating the musical curiosity of our audienco„ In the past five years, audiences have heard selections from 62 different operas, operettas, zarzuelas, and musicals, written across multiple centuries and continents.. They have heard solo artists who sing at the .Metropolitan Opera, Lyric Opera of Chicago, Paris Opera, Covent Garden, Santa Fe Opera, the Salzburg Festival, Houston Grand Opera, and San Francisco Opera and these same artists tellus that it is one of the most magical evenings they themselves have ever experienced. There are no major changes planned for this summer's concert. Every year, we make refinements to Opera in the Park such as improving infrastructure, but we are aware that it is the frankly "low -tech" nature attic concert that makes it so special to so many people, We have paid attention to some of the costly technological enhancements that other opera companies have made but are confident that the music is powerful enough to speak for itself, particularly in the natural beauty of Garner Park, Madison Opera serves many communities throughout our area, comprised of a rich mix of cultural and economic groups„ Through the free concert that is Opera in the Park, we strive to share our vision with this broad audience, promoting a sense of community ownership in the arts, Opera in the Park is accessible to everyone. Opera in the Park is Madison Opera's signature performance, known across our region. While companies far larger than Madison Opera and in communities far denser than ours present similar programs, none attracts as many attendees per capita. For example, Lyric Opera of Chicago drew a crowd of 9,000 to their summer 2017 concert,. while over 14,000 people joined us for Opera in the Pork 2017 despite a very wet park and an ever -changing weather fOrecast, indeed, even though our population is only 7% the size of Chicago's, we have outdrawn Lyric's concert for several years now, which speaks to the fact that our audiences truly embrace, celebrate, and take pride in. "their" Opera in the Park Audience surveys taken during Opera in the Park show that people come from Milwaukee, Chicago, Fort Atkinson, and beyond., proving that the concert is a tourist attraction as well as a resource for our community:. in addition to benefitting our audience, Opera in the Park provides work for more than one hundred local musicians, as well as significant revenue for the local businesses with whom we contract to provide services. From the members of our local 1A1SE union to the Madison Opera Chorus and the Madison Symphony Orchestra, it is Dane County talent that makes Opera in the Park a reality each summer% Gamer Park, chosen for its size, accessibility, and natural beauty, has proved the ideal location for this event. With the addition of a stage, concert -quality: sound system„ and lighting, audiences are able to enjoy the performance from anywhere in the park :with excellent acoustics and sight lines. in addition to the technical aspects of the concert, we provide concessions, physician -staffed first aid stations, and portable restrooms„ Police officers are on site, and volunteers are placed throughout the concert grounds to assist attendees, While Madison Opera's staff handles the execution of the massive event, we also rely heavily on more than 75 volunteers who assist in all functions of the evening's activities. Along with the audience itself, it is through this commu:nity volunteerism that Opera in the Park continues to thrive, Generate& January 24, 2019.at 9:16 PM Page 6 of • Rouse Legacy Presents:. SATURDAY, JULY 20, 2019 AT 8PM GARNER PARK Rah date: Sunday, July 21, 2019 FREE ADMUSSION Join us for tho 18tn year of a Madison summer taxi/fiat Opera in the Park has become tlhe very definition of wnet Madison Opera meon,s to our community. In beautiful Gamer Park, the stars Como out in tlho sky the -fight stick,s, corn° out in the audience, and singers from our upcoming season ,5:horD their favorite opera andnusicol theater numbers, Come discover what happens vy1101"1 our community comes together around beautiful performances, beautiful music, and o beautiful stirnmer night, Garner Park opens ot lam the day of the concert., Blankets, chairs, food and beverages are allowed, Artists, for Opera in the Pork 2014 will be announced in Me 3pring, WEATHER POLICY We wiIl idecide by 5pm cnSaturday if We need to postpone the concert to Sunday due to tho woother„ That decision will bu posted on the hernepage of our website, through social media. on our voicemoil, and through the media, • „ vg,t,,prios,s14, lsi—fwengm gimrs,w4:: , , 44,4,• A OM flut WIC „.. • .„ VOLUNTEERS opera in the Park is a success because of the dedicated volunteers that help US run the avant every year. We hove a variety of different volunteer tasks that suit a wide range of skill levels, including sot -up ciean-rup, helping with parking, driving a golf cart, handing out programs and soiling light sticks. For a full list of tasks and descriptions click 01 Id Generated:January 24, 2019 dt 9:16 PM Page Tor 18 Rouse Legacy Presents: "' r RA ON fit Rink More Pictures of Madison Opera In The Park (7o help you envision the possibilities) Generated: January 24, 2019 at 9:16 PM rJIL4tgJ & Rouse Legacy Presents: A ON ti 21VtiC Springboard for the Arts Fiscal Sponsorship .tgAtaNity TittAtgt has been approved to be fiscally sponsored by Springboard for the Arts incubator Program. Springboard's Incubator is a fiscal sponsorship program that provides sponsorship for arts groups and individual artist projects that do not want (or are not ready) to become tax-exempt nonprofit organizations. In other words, we make it possible for groups to receive tax-deductible grants and donations as they grow. In addition, Incubator artists receive support for their fundraising and marketing efforts, legal referrals, and networking support. Incubator is designed for arts groups and individual artist projects that have a nonprofit purpose and/or are looking at their own tax- t nonprofit organization. Sponsort projects must be artist - led, fit with the mission of Springboard for the Arts, and be based in or producing work in Minnesota. The main and major benefit of being fiscally sponsored by Springboard for the Arts is that we will be able to use their resources to accept tax-exempt grants and donations on our half while we, pitAtaffity TOAtia, are in the process of obtaining our own non-profit tax- exempt status. ftsAtmlty ToAtia has been officially listed in Springboard for the Arts Incubator Directory as of 12/21/18 in the Music section and are creating our GiveMN.org online fundraising campaign page to raise funds around the clock through this summer. Opera on the River Potential Proposed Budget lkhdpojr ag m xlVINNA,',041/11174.,,,,,,,, 0111,,,,,,,,,„.1041,01t4h000110 111 ,111101p10001,1,10,101oh*Ilh111111111111111111111 fly ,1,111,111,111,0111,4.1: " wr,or.ratrpo 110111,111 F )4 11 orowl cooliN gm 1, ittaliwAv. REVENVE Generated: January 24, 2019 at 9:16 PM Page 10 of 18 Rouse Legacy Presents 'AO fi A ON tuk gine A ON tuk tin 2019 EVENT SPONSORSHIP FORM The el) tRA oN tot &Int Festival will be a huge attraction for both locals, and out-of-town guests. This event is centered around a live music concert featuring Stillwater native, Jack Swanson, and friends, and will include exclusive local VIP sponsor events (meet the artists...etc.), VIP seating for the concert, food & beverage vendors, and much more The event is held in the birthplace of Minnesota, downtown Stillwater, Lowell Park. Mark your calendar for August 3rd, 2019. Projected Attendance: 1,000+ attendees, 75 volunteers, 50+ vendors, sponsors, and staff Audience: Local -residents, businesses and community members, tourist from across the Midwest o Concert Sponsor(s) (5) $10,000 0 Featured Artist Sponsor (5) $7,000 • Main Sponsor(s), Top Billing! The event is brought to you by. • Free Admission to all VIP Areas (Meetthe Artist Events, VIP • F Adm" ion to all VIP Areas (Meet the Artist Events, VIP Seating for the Concert). Seating for the Concert) • Stage naming rights - exclusive signage on stage at event • Your logo and a mention, willin all communications promoting the event • Most prominent I o placement at event, welcome table, and banners • Complimentary event promotional booth space. (Tent not included - see Vendor Regis, & Appikation for details) • Signage at all entrances to event • Business name and 1 o in program • Promotion within event press releases, flyers, ads, announcements, website & social media 0 t IVO Sponsor (10) $5,000 • Free Admission to VIP Seating for the Concert • Your logo and a mention, will be in all communications promoting the event • Logo placement at event, welcome table, and within show banners • Complimentary event promotional booth space, (Tent not Inducled - see Vendor Registration & R qu�rmnents Application for detai(s) • Sig e at all entrances to event • Business name and logo in program • Promotion within event press releases, flyers, ads, announcements, website & social m# *la o Sliver Sponsor (30) $1,000 • Logo placement at event, welcome table and banners • 25% Discounted event promotional #00 h space. (Tent not Inckided see Vendor on & details) • Signage at all entrances to event • Business name and logo in program • Promotion within event press releases, flyers, ads, announcements, website & social media Contact Information Name: Phone Email Signature Applicabon for • P ram naming rights - exclusive logo or name placement in Prs ram next to Artist's Bio at event • Your logo and a mention, will be in all communications promoting the event • Logo placement at event, welcome table, and within show banners • Complimentary event promotional oth space. (rentnot /feuded see Vendor R &foments Sig 9O at all entrances to event Business name and logo in program Promotion within event press releases, flyers, ads, announcements, website & social media o Gold Sponsor (20) $2,500 • Your logo and a mention, will be in all communications promoting the event • Logo placement at event, welcome table and banners • 50 % Discounted event promotional booth space, (Tent not InclOded - see Vendor tion & 1 tion for tails) • Signage at all entrances to event • Business name and logo in program • Promotion within event press releases, flyers, ads, announcements, website & social media Bnacts Sponsor (50) $500 • Logo placement at event, welcome table and banners • Business name and logo in program • Promotion within website & social media Organization Date Generated: January 24, 2019 at 916 PM Page 1 I of 18 ©Cy Presents: ADVERTISING BENEFITS Depended upon sponsorship level: A ON tNl= Rriv • POSTERS & FLYERS NAMING YOUR COMPANY AS LEAD - SPONSOR OR CO-SPONSOR. LOGO'S DISPLAYED WHEN POSSIBLE IN ALL ADVERTISING OPPORTUNITIES ✓ STREET BANNERS WITH YOUR LOGO • STAGE BANNER OPPORTUNITIES -VIEWED IN EVERY TELEVISION RUN OF CONCERT NAMING YOUR COMPANY • PRINT - NEWS & PRESS ADS NAMING YOUR COMPANY. MAGAZINES, NEWSPAPERS, FLYERS AND BANNERS GIVE THE FESTIVAL WIDESPREAD PRINT MEDIA EXPOSURE. • RADIO - NAMING YOUR COMPANY • CABLE TV - AD COVERAGE WITH YOUR MENTION • TEE-SHIRTS AND HATS WITH YOUR COMPANY LOGO ✓ POST EVENT COVERAGE ON CABLE TV AND SISTER CABLE SYSTEMS • 12 X 12 BOOTH ON PRIME LOCATION FOR BACKDROP, CHAIRS & TABLES TO DISTRIBUTE PRINTED MATERIAL ETC. ✓ RIGHTS TO AN ADDITIONAL SPACE NEXT TO BOOTH FOR PROMOTIONAL ACTIVITIES FOR A MASCOT, POINT OF SALE DISPLAY, GAMES, PICTURES, OR MORE • TEN OPPORTUNITIES TO PLAY A :30 - :60 SECOND COMMERCIAL OR ANNOUNCEMENT FROM STAGE VIA CASSETTE ✓ FIRST REFUSAL RIGHTS FOR 2019 Generated: January 24, 2019.at 9:16 PM Page 12 of 18 Rouse Legacy Presents: MEDIA COVERAGE A ON ha giVER Opera on the River Festival plan on coverage or featured articles by: PRINT RADIO ✓ Star Tribune v MPR RADIO ✓ Pioneer Press v MyTalk 107.1 RADIO v Stillwater Gazette v KS 95 RADIO ✓ The Saint Croix Valley Lowdown MAGAZINES • City Pages v Osceola Sun ✓ Country Messenger v Woodbury -South Maplewood Review v Forest Lake Times ✓ Chisago County Press TELEVISION ✓ The Peach v VAC TV v Oakdale -Lake Elmo Review v Hubbard Communications ✓ White Bear Press v Press Publications ONLINE v Woodbury Bulletin v ArtSplash ✓ Lillie Suburban Newspapers v Explore Minnesota v Minnesota Daily v Other Various Chamber Event ✓ Villager Newspaper Calendars ✓ Hudson Star Observer ✓ ECM Post Review OTHERS ✓ New Richmond News v BANNERS v FLYERS v HANDBILLS ✓ Minnesota Monthly MAGAZINE ✓ Mpls/St. Paul MAGAZINE ✓ St. Croix Valley MAGAZINE ✓ Savoy MAGAZINE ✓ Explore Minnesota MAGAZINE Generated: January 24, 2019 at 9:16 PM Page 13 of lit A Rouse Legacy Presents: A ON tilt PVIP VENDOR REGISTRATION and REQUIREMENTS fkRA ON tlik ginR, 2019 is coming to the shores of Stillwater! Saturday, August 3rd, 2019 From Noon to lOpm • SPACES are limited: They will go fast! • At 1 for food, LLU for service, an above — ee Fvent Sponsorship For, n for de(ails) a aii (Discounts for Event Sponsorship Silver and o Spaces are 10x 15`. Spaces which indude trailers or trucks etc. as part of your setup must be included in the space request to sell. o Any vendor needing more space than indicated on the accepted app will be charged a penalty fee of the highest fee plus 1O% and may lose space requested. • Application fees will not be rebottled sho(k, you dedde to leave_or not grzeot DiacemIt o Early Bird discounts apply if received by the required deadline. a No vending, solicitation, promotion, or distribution of merchandise, products, or information is allowed outside of vending spaces. Vendors using a flame or generator 1) Must pay on ad nel Fire Prevention fee. 2) Must hove Type "K" Fire Rated Extinguisher 3) mobile units must hove a fire suppression system. General Vendor Info: • You must provide your own equipment and setup. • A dumpster and water source will be made available as well as ice deliveries for purchase at the start of the day. • You will have access 1 HOUR before the Gate opens (12 noon) to unload goods and equipment. • AU vendors must be in compliance with local, state, federal, rules, regulations, and permits and have proof of same Vendor information may be required by the Minnesota State Division of Taxation in accordance with state rules and regulations. • Vendors must notarize and submit Hold Harmless Agreement, enclosed. • Food vendors must submit liability insurance with the City of Stillwater, Operatunity Theatre and Rouse Legacy as additionally insured. • There is no camping permitted in any park or any City parking lots. • Any vendor using cooking facilities including propane tanks, generators, electrical hookups, etc. will be inspected for safety by the Stillwater Fire Department and Washington County Public Health and Environment and Minnesota electrical inspector (if required). Inspection costs (if any) shall be paid for by Operatunity Theatre and Rouse Legacy directly to the agency/person doing the inspection. • All vendors' waste water must be discharged into a holding tank approved by Washington County Public Health and Environment. Vendors without an approved holding tank shall discharge into grey water barrels provided by Operatunity Theatre and Rouse Legacy. Disposal costs are the responsibility of Operatunity Theatre and Rouse Legacy. For no reason shall grey water barrels or holding tanks be disposed into the City's sanitary or storm systems. • Operatunity Theatre and Rouse Legacy is required to obtain proof of license for all food vendors, this includes vendors that are sampling, merchandising, or marketing food (e.g. salsa, jams, honey) and submit copies to Washington County Public Health and Environment as well as rnake sure all vendors have submitted their Washington County special event license. Private parties on City property having a food truck must be inspected by Stillwater Fire Department. We reCPCB7iie your contributions W making this a great event. Thank mil Generated January 24, 2019 at 916 PM Page 14 of In Name: Mailing Address: Phone(s): Day Rouse Legacy Presents: 491) kRA ON ilk X iVP4 2019 Registration First Come, First Paid, First Served! Business Name: City/ST/Zip: Cell: A ex tut RiVkg" Please check type of equipment and list the measurements (i.e. truck trailer, tent 10'x15') Van/truck ITra1er jTent lOther Size: Please list the items to be sold below. $400.00 for food / $300.00 for service / $200.00 for crafts/retail. (Discounts for Event Sponsorship Silver and above - see Event Sponsorship Form for details) Return registration via email: goeraOriTheRiver 7,0peratunityTheatre,ong Full payment is required with registration after June 2, 2019. Credit, Debit and Checks are acceptable forms of payment: Please call the hotline for telephone transactions. Application and payment information can be emailed to: OperaOnTheRiver@OperatunityTheatre.org Applicant's Signature Date Generated: January 2.4, 2019 at 9:16 PM Page 15 of 18 FOODS: RIBS HOTDOGS HAMBURGERS PIZZA FRIES ETC ty ro-Atgt & Rouse Legacy Presents: A ON flak RIM" ALLOWED VENDOR CATEGORIES STILL OPEN BEVERAGES: Non -Alcoholic Beverages NON-FOOD ITEMS: (Flea Market items not allowed) CRAFTS ART OTHER FOOD ITEMS: JEWELRY FRUIT CUPS CLOTHING -New (used items not allowed) ICE CREAM PRODUCTS TOYS CANDIES ETC COOKIES CHIPS ETC CHECK LIST: FOOD Vendors: Must submit copy of liability insurance naming the City of StillwaterStiliwater and Operatunity Theatre and Rouse Legacy as additionally insured. With flame or generators, you must obtain a permit fro All mobile units must have fire suppression systems. Must have Type K Fire Extinguisher. ALL Vendors: Vendor Fees Product List Notarize Hold Harmless the Stillwater Fire Department. Email your completed packet and supporting documents to: OperaOnTheRiver(00peratunityTheatre.orE If paying by credit or debit card, please contact us at: OrteraOnTheRiverOperatunityTheatre.org For more information or questions contact: Operatunity Theatre at 612-803-3688 or emaii at PIMPOLIthef31Y!re...iTaefa11111:9tiThgri3t170.8 Generated: January 24, 2019 at 9:16 PM Page 16 of 18 Rouse Legacy Presents: Hold Harmless Agreement Must be notarized A ON THE UNDERSIGNED AGREES TO HOLD THE CITY OF STILLWATER AND SPONSORING ORGANIZATIONS HARMLESS FROM ANY CIVIL LIABILITY WHICH MAYBE INCURRED IN CONJUNCTION WITH PARTICIPATION IN THE OPERA ON THE RIVER 2019. SAID FESTIVAL IS SCHEDULED FOR SATURDAY, AUGUST 3RD, 2019, NOON TO 10:00 PM, AT NORTH LOWELL PARK, STILLWATER, MN. IN THE EVENT THE UNDERSIGNED SUSTAINS INJURY TO EITHER HIS/HER PERSON AND/OR PROPERTY, HE/SHE AGREES BY THESE PRESENTS TO RELEASE, INDEMNIFY, HOLD HARMLESS, AND WAIVE ANY AND ALL CLAIMS AGAINST THE CITY OF STILLWATER, OPERATUNITY THEATRE AND ROUSE LEGACY, EVENT SPONSORS; THEIR SERVANTS, EMPLOYEES, AGENTS AND/OR PROPERTY IN THE EVENT THE ABOVE OCCURS AS A RESULT OF THE AFORESAID PARTICIPATION. PRINT NAME DATE SIGNATURE - MUST BE NOTARIZED NOTARIZED BY DATE. Generated: January 24, 2019 at 9'16 PM Page 17 of 18 Rouse Le9ecy Presents: City of Stillwater Fire Department 216 North 4°h Street Stillwater, MN 55082 Phone: (651)351-4963 Fax: (651)351-067 VENDOR INSPECTION PERMIT DATE OF EVENT NAME OF VENDOR: ADDRESS OF EVENT: ADDRESS OF OWNER: CITY Inspection Information & Permit Application TELEPHONE NUMBER: SIZE OF TRAILER OR TENT TYPE OF COOKING STATE A ON Ur Rine ZIP CODE FUEL TYPE 0 PROPANE 0 ELECTRIC CHARCOAL, OTHER. IF OTHER PLEASE SPECIFY ANS(JL SYSTEM: YES NO *AII vendors utilizing heating equipment, open flame devices, cooking, warming and serving fOod products are required to have a fire department inspection prior to opening. Vendor inspection fee is $100.00. Any vendor operating without an inspectionpermit will be order to cease operation immediately. All vendors are required to have a .K-class extinguisher if grease laden vapors are present and a. standard 2A1OBC or larger fire extinguisher readily available during times of operation. Extinguishers and/or ANSLJL system must have current certification tag. All temporary membrane structures must have proof of fire retardant material or treatment. Vendors need to contact Stillwater Fire Department 24 hours prior to opening to schedule an inspection. * Vendor inspections are not exclusive to the above mentioned items. Please contact Stillwater Fire Department for inquiries. Generated: January 24, 2019 at 9:16 RAil Page 18 oe 18 PARK EVENT LAYOUT PLAN Downtown Stillwater Event Venue Map •uulu..11111,11 iwj - 1 36 spaces Lo1 2 - 8* spaces Lol 3 - 35 spaces Lot 4 - 29 spaces Lot 5 - 7 spaces Lot 6 - 16 spaces , Lot 7 - 16 spaces Lot9 so spaces Lot et - 69 spaces ot 9 - 38 spaces 13 - 49 spaces 3ot 11 - 45 spa r,:es J35 spaces Lot 13 - 28 spaces Lot 14 - 11, spaces Lzer 15, - 26 spaces Lot 1,6 - 47 spaces Lat 17 - 133 spa cats Lot 19 - 53 spaces Lill 19 - 33 spaces 401444-22,4seseea- . Ramp - 246 seeces lretart •3 2013 spa rte s - Artisan/Servicenvierch./Non-Food Vendors (AO 10x10 Spaces) •- Port -A -Potty Areas (2 handicaps & 18 singles) A - Trash/Recycling Areas (12 Areas Listed) XXX - Street Barricades (5 Total) -North Entrance to Lot 10 -Mulberry St E & Sam Bloomer -Lot 8,.B connection to Lot 9 -Entrance to Lot 5 -Myrtle Street just past Entrance to Lot 4 'd.11111jItt„ MAIN STAGE • MAIN STAGE 40x40 • ARTISTSTENT — 2020x • ROPED -OFF VIP SEATING — 4000 • LIQUOR ENCLOSURE — 30x10 o (Adjacent to Roped -Off VIP Seating overtopping Lot 5) • SOUNDBOARD TENT —10x10 (Enclosed with Roped -Oft Ind Seattng, but adjacent to rifirmirrhize seating capacity) To; Parks and Recreation Commission From: Tim Moore, Public Works Superintendent Date�: February 2I,2OI9 Re: Prairie Park Rinks Ulpdate DISCUSSION At the January 281" 2019 Parks and Recreation Commission, meeting Ron Ambrose from the Settlers Glen HOA was present to request the City tm construct two rinks at Prairie Park. City staff previously developed an estimate that amounted to $1,90,000 for the two rinks, including water main extension, hockey boards for one rink and aconcrete surface. Because ofthe high co:tstaffvvasdirectedtn reevaluate its estimate to try and lower the cost. One thought istowork with the Minnesota Tree Trust, to install the hockey boards, The Minnesota Tree Trust is a summer program that provides outdoor job opportunities for young adults and works with local agencies. The, Tree Trust could provide workers for anine week period atacost $25OOand the city would buy the materials. (Staff oexploring the use of the Tree Trust in 2019, to replace the boards at Northland Park, which are deteriorated beyond repair.) This could result inacost savings of$2O,U0]. Another cost savings would betoeither eliminate the concrete surface for summer roher blading or change it a bituminous surface, this could save anywhere from $SO,O0Q-$0S,OOO. Staff did solicit quotes for the water main extension, and this came in $19,000 less than previously estimate of $53,000, With these three items, the cost of the project could be lowered to$76^U0O-$1OOOOO. There was no money budgeted for this project in 2019, one idea would be to construct the project uver a two year period. Install the water main and grade the park for a pleasure in rink in 2019, and budget and construct the hockey rink |nJOJ0 RECOMMENDATION Staff recommends the Commission discuss the cost savings and the two year plan as presented, and ifthey want to proceed [nJO19,discuss how tofund the water main extension. ACTION REQUIRED The Parks and Recreation Commission should discuss proposed project and direct to staff Pn how to proceed. To: Parks and Recreation Commission From: Tim Moore, Public Works Superintendent Data: January 24'2Ol9 Re: Prairie Park Rinks BACKGROUND Atthe December l7m2O18Parks and Recreation Commission meeting the Commission began a discussion on a request from the Settlers Glen NOAto construct Z rinks located in Prairie park' 'The discussion involved the cost of the rink, access for users, the proximity ofNorthland Park, uses and users Vfthe park and what financial connmnitrmentthe HOAisconsidering. The Commission requested a copy of the 5 year capital Improvement Plan for Parks which is attached and arepresentative from the HOAcome tothe February meeting tOdiscuss the request. Ron Ambrose will be present at the meeting to discus,s the proposal with the commission and answer any questions. An estimate on the cost of constructing a Hockey and Recreational rink at Prairie Park. The estimate is in the table below. Item Unit Price Total R&RHydrant, Connect bowatemnain $5,000 $5,000 F6k|Hvdrant $5'400 $5'400 260 FTS" DIP S50/FT $13,000 Remove Bit I8O'xO^ $2O0/5F $2,880 Grade Base lOO'xl8` $3.00/31` $3,268 3"Bit Trail l8Qx8 $75/Ton $17'8I0 Restoration $5.000 $5,000 SubTota| $52,I68 Grade, Rinks 30O`wJOU' $Z.UO/[Y $8,889 F&|0oa,ds LS $45,800 Concrete Pad 85'x2OO' 55�Q0/SF $85,080 Sub Total $138,889 Grand Total $I91,167 DISCUSSION The City of Stillwater has not budgeted for this project for 2019. Options for the Parks and Recreation Commission to consider would be: Budget for 2020, or use money from the Park Dedication Fund. If the commission chooses to go forward with this project we would schedule a neighborhood meeting to gain feedback from the residents, RECOMMENDATION The Parks and Recreation Commission should discuss constructing rinks at Prairie Park and direct staff on how to proceed, To; Parks and Recreation Commission prmnn; Tim Moore, Public Works Superintendent Date: February 2l,2OI9 Re: Discussion onCommunity Center Diane Pg|asihand Bob Dhckiewill beat the Parks and Recreation Commission Meeting toSpeak To; Parks and Recreation Commission From: Tlno Moore, Public Works Superintendent Date: - February -21,2Dl9 Re: 5'YearOPWork Plan DISCUSSION In 2011 and 2015 the Parks and recreation Commission has reviewed this list and discussed additions and deletions to the list, Below is the updated S-yearCIP work plan. Included in this S-yearC|P work plan is both capital projects and projects that can be done with operating budget, Anupdate is provided alongside each item showing progress. At this time |amasking the Parks and Recreation Commission to review progress and begin to think about projects to add or delete from the list. Community Parks Lowell Park Bury overhead utility limes Parking lot and trail lighting (done) Landscaping MiUbrookCommunity Park Picnic shelter Pioneer Park Renovate baodsheUand bathrooms (Bathrooms under construction) Fill inlow area and terrace landscape Build pergola Upgrade electricity Rebuild fence Northland Park Make an° topmrk-(nevvlandscaping at sign) Improve drainage upper field —(nmQoin8) Replace parking lot (done) Rehabilitate tennis Courts (done) Improve lower infield Rehabilitate warming house facility Bridgeview Park New park development (Funding for Plan) Browns Creek Park New irrigation system Develop Trail Head Center Lily Lake Park Replace irrigation systems Remodel bathroom interior kkyne\ Rehabilitate tennis courts (tennis done, Basketball ZQl9) Replace Lights (tennis and basketball done) Neighborhood Long Lake <Open Space Add picnicshelter Add nature trails —(ongoing) Look atadding parking onnorth side? BoutweH[enmetery New park development? Staples Field Add parkland Add additional facilities at the site Install irrigation inbaUfie|d Rehabilitate tennis court surface (2O19) Improve tennis court lighting Legends Park Add additional equipment Electric for Picnic Shelter (done) Bergman Park Add additional equipment (play structure unnorth side wfpark) Install irrigation Skating Rink(2O1Q-Z01B) Public Works Park Continue baseball field improvements —bleachers, grass infield New irrigation system Relooatetrees—(onRoinB) Palmer Property (park name tobedetermined) Purchase property (dnne) Develop improvement plans (done) Develop Field and Parking (3Ol8'ZO2O) Aip|eProperty - north ofdowntown (park name tobedetermined) Develop improvement plans (money allocated) Koliner Park Continue to explore developing a plan Trail Improvements Replace steps at Chestnut St, Laurel St, Willard St (done), Broadway St and Quarry Lane Before replacing steps, replace railings Installation of trail system at Northland Park Develop a trail system in the 4th Street ravine from 4th St N to 2°id St N Proposed Downtown trail system (Cooperative efforts with County and State) (done) Department Project # Priority 2019 2020 2021 2022 2023 Total Park Dedication Fund Parking Fund Parks Parking Total 131,000 41,000 5,900 10,000 5,000 192,900 5,000 5,000 131,000 41,000 5,900 10,000 187,900 Parking Total 131,000 41,000 5,900 10,000 5,000 192,900 Computer/Laptop Replacement 19-4240-001 2 1,800 900 1,800 4,500 Upgrade Security Cameras at Teddy Bear Park 19-4240-010 2 10,000 4,000 14,000 Copier Replacement 19-4240-056 2 1,500 1,500 John Deere 4720 Tractor 194240-119 2 76.011 75,000 Parks Chevrolet 1/2 Ton Pick -Up 19-4240-120 2 25,000 25,000 Snow Blower For John Deere 2720 Tractor 19-4240-223 1 5,000 5,000 5,000 15,000 John Deere Turf Willy Vehicle 19-4240257 1 40,000 40,000 Palmer Par 19-4240-705 1 50,000 75,000 125,000 Replace Flay Stnictures 19-4240-708 1 160,000 80,000 80,000 80,000 60,000 480,000 Install Irrigation 19-4240-709 2 50,000 50,000 35,000 50,000 185,000 Hair Court Rehabilitation 19-4240-710 1 122,000 112,000 112.000 346.000 Annual Trail improvements 19-4240-711 3 40,000 40,000 45,000 50,000 175,000 Concrete Stairs Rehabilltation Project 19-4240-823 1 240,000 160,000 400,000 Water Street Elevated Walk 194240-838 2 30,000 30,000 30,000 30,000 120,000 iPadflabtet Replacement 20-4240-002 2 700 700 Wireless Access Point Replacement 20-4240-011 2 1,000 1,000 Uniterruptible Power Supply (UPS) 20-4240-074 2 500 500 72" Zero Turn Mower 20-4240-222 1 6,000 6,500 12,500 Snow Blower For John Deere 1025R Tractor 20-4240-224 1 4,000 4,000 ,0 Downtown Overhead Line Replacement 20-4240-824 3 2,500,000 2,500,000 Switch 21-4240-014 2 1,500 1,500 John Deere Gator 21-4240-256 2 25,000 25,000 Security Camera Replacement 22-4240-059 2 0 800 Municipal Boat Dock 22-4240.501 2 2,200,000 2,200,000 St. Croix River Public Boat Landing/Fishing Pier 22-4240-502 2 500,000 500,000 Boutwell Cemetery 22-4240-701 2 75,000 75,000 Brid view Park Improvement 22-4240-707 2 4„000,000 4,000, 0 Parks Total 610,300 3,139,200 493,500 6,997,200 90800 11,331,000 Annual Debt -Current Year DIVR Grunts State Municipal Bonds Unfunded Parks Total Permanent Improvement St Croix Riverbank Stabilization 19-4451-505 610,300 639,200 493,500 297,200 500,000 ,650,000 550,000 2,500,000 4,000,000 600 2131 t000 500,0 1,650,000 550,000 6,500, 610,300 3,139,200 493,500 6,997,200 90,600 11,331,000 3,300 000 3,300,01 (Wy olSrillwater 's Capital Improvement Program 2012-2016 Page 5 Table 8.4; Future Park Recomrnendations Community Park Needs Aiple Park Boutwell Cemetery Bridgeview Develop a Master Plan for the future community park Brown's Creek Park • New irrigation systems Lilly Lake Park Lowell Park • Replace irrigation systems • Replace conduit on ballfield Iights • Remodel restroom interior • Improve Beach • Rehabilitate Tennis Court 1 • Develop a master plan for Lowell Park (Short) • Implement recommended improvements for Lowell Park (Mid) Milibrook • Community Park Northland Park Make an 'entryway" park Improve drainage upper field Replace parking lot Rehabilitate tennis courts Install of rehabilitate backstop on lower field Improve lower infield (possible twins grants) Rehab warming house facility Piorseer Park Update Play Replace floor in bandshell Public Relocate Trees Stillwater Area Dog Park Sunrise PArk. Teddy Bear Park e,gh 0 d fpa Ne Anez Ridge Park Benson Park Bergman Park Creekside Park Heritage Park Legends Gazebo y Legends Park rk Liberty Square Park cKusick Park f+ eadowlark. Park. Millbrook Neighborhood Park Prairie Park Ramsey/Grove Park Schulenburg Park Settlers Park, ...._..,.. Staples Field Triangle Park Washington Square Add addition equipment (play structure on north side of park) Install Irrigation. New Play Equipment (2018) Request for installation of play equipment Install irrigation in ballfield. Rehabilitate Tennis Court Surface Improve Tennis Court lighting Open Spine Needs Browns Creek Nature Preserve Croixwood Open Space Fairy Falls Park Kolliner Park Lakeside PArk Long Lake Natural Area Long Lake Open Space Mckusick Lake Trail and Dike Nightingale Park Trails Add Picnic Shelter Add Nature Trails ft" St PARKS & RECREATION COMMISSION MEETING DATE: 1)ecerber 18, 201,7 REGARDING: 2030 Comprehensive Plan Park and Trail Chapter Review PREPARED BY: Abbi Jo Wittman, City Planner BACKGROUND In 2010 the City adopted the 2030 Comprehensive Plan, the 20-year guiding document for the City. The purpose of the document is to ask the questions "where is the. community now," "where do we want the community to be," and "how do we get there", The document was a complete overhaul of existing long range plans. A full copy of Chapter 8, Parks and Trails, is attached for Commission review. The current plan must be updated by the end of 201.8. The city is currently under contract to update the Comprehensive Plan, With the exception of the Water Resources, Historic Preservation and the Downtown chapters, each plan chapter. will merely be updated to reflect changes to community policy, changing community needs, etc.. Where the existing plan started from scratch, the City has the benefit of using the existing plan as a starting point for the update. COMMISSION REVIEW Staff is requesting the Parks and Recreation Commission review the Goals, Objectives, Policies and Programs section for relevancy. For reference: ▪ A goal is general and represents an overarching desire. There are typically a small number of goals for each chapter of the Comprehensive Plan. For example: Provide efficient and environmentally sound transportation. * An objective is similar to a goal but more specific. The objectives generally address a specific focus. For example: Reduce through traffic impact in residential neighborhoods by means of road design and traffic management. ▪ A licy is a plan or course of action, This is a means for the city to achieve objectives and goals. For example: Designate segments of local residential streets so that traffic flows onto collectors or arterials. • Programs are specific actions. For example: Develop a comprehensive signa.ge plan that directs regional traffic to downtown Stillwater via routes that avoid residential nei s. It should be noted that because the Commission updated the Master "Trail Plan. in 2015, that document will be integrated. into the 2040 Plan. Therefore, staff ts not asking the Commission to review sections relating to the community pathway and trail system.. Additionally., staff is requesting the Commission review the relevant park, trail and riverfront sections in the City -Council adopted draft 2040 Comprehensive Plan Chapter 6: Downtown While this section has been conceptually adopted by the City Council, the Commission should. look for relevant connections between the recommendations, goals, objectives and policies and. those to be addressed in the Parks and Trails chapter. SPECIFIC COMMISSION DISCUSSION The primary purpose of the review is to focus on park and riverfront goals, Objectives and policies. While the Commission may want to discuss chapter specific programs, these will be addressed throughout the 201.8 public planning process. Specifically, staff would like the Commission to address: • Are the four chapter goals still relevant? • Do the goals adequately represent the general, overarching desire for the tarand Trail system of 2040? • What objectives, policies and programs have been achieved? • What objectives, policies and programs should remain in the update or be removed? • What objectives or policies should be enhanced or added? • What policies from the draft 2040 CP Chapter 6: Downtown need to be incorporated into the Parks and Trails chapter? Staff will guide the Commission's discussion using the attached Commission review table. In regards to the 2018 programs, priorities, and implem.entation, these will be addressed through separate staff or consultant -led discussions with the Commission in 2018 as well as through public outreach during the planning process. ATTACHED 2030.Comp Plan Chapter 8: Parks and Trails DRAFT 2040 Comp Plan Chapter 6: Dirwritown Park and Riverfront Table •16,„ //10,„ " •••••'•:1. Chapter 8 - Parks and Trails Introduction THE City of Stillwater has acknowledged the importance of providing park, trail, and open space opportunities that enhance the quality of life of its residents and visitors,. Parks and recreation facilities are essential in promoting community. wellness, connecting the individual to ecological value and stewardship, promoting cultural understanding, and fostering economic viability. Parks, Trails and Riverfront Goals Goal 1: Provide a variety of passive and active parks and other leisure, recreational and cultural opportunities that are conveniently located, accessible, affordable, sa..fe,. physically attractive and uncrowded for all Stillwater residents. Goal 2: 'Enhance and expand existing recreational facilities for Stillwater residents based on the recreational needs of the. community and its neighborhoods, Goal 3: Work to develop an area -wide interconnected recreation and facilities plan with other local. governments, the. school district and Washington County. Goal 4: Reinforce the riverfront as the focus of the downtown. Stillwater open space system and as a significant cultural and historical amenity. [7:21 PLAN OF STILLWATER. . 1014,Mor./.,!,!,!,!,1p • ""'"' ••,•fflel Chapter 8 Contents Introduction „ , — . „ — _ „ 8-1 Parks, Trails and Riverfront - Goals_ „ .8-1 Park Standards - C/bjectives, Policies„ and Programs Efficient Use of Facilities - Objectives and Policies — — , — 8-2 Park Location and Design - Objectives, Policies, and Programs . „ ... 8-3 Existing Park System — . — 8-3 Park Classifications . — — ..... 8-7 Local Trends „ „ _ _ 840 Sustainability _ „ „ . — , — — — 8-10 Future Needs „ „ — . — 8-11 Trails and Pathways., „ — „ . . 8-14 Trail System., „ „ — „ „ — — 8-15 jackson Wildlife Management Area 846 implementation , — — — — 8-17 IMIRK$014110f4t31,411,113111HIP,MIJOIMINJW11$11.1P110M911,141111M01,,UMWN900 eAlkilidlfitkl,11b0MOIRIRROMCIOVIII,451110.1f11,1111111101,00UMMEN1411,0,111,X111,014RIVIMP,MICIkklkOMIRMABIINNIIMIVIIIIit0,141411141111101.11N.114.13114.114110MM1111,101101414MMt11,6111114,111MUININgrfig130111618116,111HROM14111ft1111101104.011MINI (fhapter 8 Parks and "1"ralls 8.-1 Park Standards Objectives Bring the amount of Stillwater's park land into compliance with the city's adopted minimurn standards: community park land at a city-wide total of 3 acres per 1,000 population; neighborhood park land at a city-wide total of 7 acres per 1,000 population; park facilities within. one -quarter mile or less of residents, no major physical barriers within that one -quarter mile distance. Provide a balance of active and passive recreation. opportunities, including facilities to serve the varied interests of the population. Designate adequate park sites for the future development of the city. Provide for an annual evaluation, maintenance and replacement of recreational facilities. Policies Policy 1: The city shall require all new development to dedicate land or pay a park fee according to the park dedication policy. Policy 2: The city shall obtain and develop new public neighborhood parks at a rate consistent with new residential development and in keeping with the city's basic guidelines for park development. Policy 3: The city shall develop public community parks consistent with growth of the city's population. and in keeping with the city's basic guidelines for park development. Policy 4: The city will provide recreation activity sites to respond to the active and passive needs of a diverse popu.lation. Policy 5: The development of private sector recreation facilities in the appropriate locations shall be encouraged. In addition to public park. improvements required of developers, the city shall promote private open space and recreation facilities in large-scale residential developments. LEJ 'Programs Program 1: The city shall study and pursue various means of funding for acquisition, operation and maintenance of park, open space, trail and recreation facilities. Program 2: Acquire and develop land in the western part of the city for community park purposes. Efficient Use of Facilities Objectives Maximize opportunities for the joint use of public land and facilities such as schools, detention ponds and area under the jurisdiction of other public agencies that have land available for possible recreation purposes. Maximize the extended use of existing public facilities for year-round. and evening use. Identify recreation areas that are owned by school district or other public entities and seek permission to use those lands for recreation programs or facilities. Policies Policy 6: The city will work with the school district in identifying and evaluating the potential for park acquisition of school sites which might become surplus school lands. Policy 7: joint development of community recreation facilities together with local schools and surrounding governments shall be encouraged. Programs Program 3: Develop and implement a program for year-round use of some recreation facilities.. Program 4: Explore methods to integrate a trail system with the systems of surrounding local governments and Washington County. PLAN OF STILLWATER Lij PIHMINCIAMIVIMUMM11,014MMMIIMOUP1613RMIMPWRI101111.1111MLIMARMIIIM0061111HEMIVIIIMMIONRIMMIN,PithiMIBMINVIIIHMIPMNIIIPMCINBENIIIMIWIMMIKIMPINUMMUCM4141010,41411M,Md11411141.1,10111114O11131101.1IMMIIVOMPOIRMIPOUIMM1111140411011111011MPIIIMUNIMMMII 8-2 Chapter 5 Parks and. Trails Park Location and Design Objectives Locate new neighborhood parks in areas not necessarily adjacent to schools in order to better distribute urban open space and to enhance neighborhood identity. This is especially applicable in the South Hill and Oak Glen planning areas, where there are insufficient neighborhood park facilities. Design park and recreational facilities to serve the recreation and social needs of residents of ali ages, economic situations and physical abilities. Establish a .volunteer program to help maintain and enhance neighborhood parks. Add landscaping, sculptures and seating. Vary the landscaping, improvements and construction, materials used in different parks to help establish park and neighborhood identity. Policies Policy Residential developments adjacent to parks or open spaces should be encouraged to provide direct access to and common open space contiguous with such areas. Policy 9: In considering the location and redevelopment of parks, the city shall give thought to sites based on maximum geographic and handicapped accessibility, proper topography and visibility (for the safety of park users) Policy 1.0: In the design and maintenance of parks, consideration should be given to minimize the impacts on the environment. Programs Program 5: Continue a regular patrol of parks to provide for the safety of. park users. .Program 6: Design., install and maintain standardized park signage for all city parkland and. trails. Program 7: Develop and implement neighborhood park plans based on the priority list developed by the Park and Recreation Commission. PLAN OF STILLWATER Existing Park System The City of Stillwater has developed 34 park and recreation facilities, identified in Figure 8„1. These facilities total approximately 348 acres, and include the following: • Community parks, including: * * * Pioneer Park Lily Lake Park. Lowell Park * Northland Park * Sunrise Park. Brown's Creek Park Public Works Park/Boutwell Cemetery * Teddy Bear Park • Neighborhood parks, including: * Washington Square * Meadowlark Park * Ramsey -Grove Park * Staples Held * So. Broadway - Triangle Park * Schulenburg Park * McKusick Park * Benson Park • Anez Ridge Park * Legends Gazebo McKusick Lake Park Creekside Park * Settlers Park. * Heritage Park * Legends Park. * Prairie Park * Bergmann. Park * Liberty Square MDMIIMIIIIHM11144M1,1010,44011MMNIMINIMIXIMIMMIRDINVIIIMMOM11101111.001M11111111,1MPUCIMMIRVOIIIMUINWIMPM0111114111.001111MMIIIORIMINIUMIBMAIOMIIIPMEIMIIIIIIMM1441111WINMPMERMIRIPIIMIIIMMIIM14,111411,141014UMMMAINP011111134M000100198YMPIIMMNPM C. harktkT 8 Parks and. Trails 8-3 • Recreational fadlities, including the Si, Croix Valley Recreation. Center', Lily Lake Ice Rink a.nd the Skateboard Park, • Open space and nature areas, including: 'Ka:liner Park in WI. * Brown's Creek Nature Preserve * Long Lake Nature Area * Croixwood Open Space * Long Lake Open Space * McKusick Lake Wetland Area. * Nightingale Park * Fairy Falls Open Space * Lakeside Open Space Two other .facilities that provide important recreation opportunities are the Jaycee's Fields and the Old Athletic Field, both owned by School District 834. As these fields provide numerous public benefits, it is the city's hope to acquire them if the school district': ever considers selling them.. It is the city's desire to continue to offer these two sites for public recreation purposes. 'Me city completed Master Plans in 2005 and 2006 for three parks (Millbrook, Brown's Creek Reserve, and Boutwell Cemetery), in the western portion of the community. The city has either completed or has programmedfunding to complete these parks in the Capital improvement Program. In addition to the existing parks, the city has land for both a community park and a neighborhood park i.n the Millbrook development. Additionally, the .Aiple Site, currently owned by the City of Stillwater, is anticipated to be d.evelopedas a community park after completion of the future St. Croix River Crossing, The historic and older portions of the community include larger community parks, such as Lowell Park and Lily Lake Park, and smaller neighborhood parks scattered throughout the older neighborhoods. The larger parks are associated with the city's higher quality natural resources and views, and provide a variety of recreational facilities, as well as locations for significant community events, Lily Lake Park, located on the southern edge of Lily Lake, is one of the larger recreation facilities in the older portion of the com.munity. This park contains softball fields, tennis courts, a basketball court, a sand volleyball court and an indoor ice arena with one sheet of ice and seating capacity of 787, The park also has a picnic shelter with six picnic tables, B.B.Q. grills, playground equipment, single picnic shelters scattered on the beach, swimming beach,. and boat launch with dock and fishing pier. In the Downtown Area, master plans have been. completed for Lowell Park and the Aiple property. These plans are being reviewed and coordinated in the downtown plan, to take into account the proposed flood levee improvements and the future St. Croix. River Crossing with its loop trail and, conversion of the lift bridge to a pedestrian and bicycle bridge. Over the past 1.0 years, the city has added new parks and recreation facilities as the Ann.exation. Area in western Stillwater has developed. Many of these parks are associated with significant natural resources, such as the Brown's Creek. Park and Nature Preserve as well as the Long Lake Nature Area. Others provide neighborhood and community recreation facilities for new neighborhoods. The city recently completed development of a neighborhood park as part of Brown's Creek Park site on Neal Avenue, just south, of the Zephyr railroad tracks. This park will provide recreational facilities as well as trail connections to Brown's Creek Park and Nature Preserve and residential neighborhoods to the south and east. The proposed 'Boutwell Cemetery Park focuses. on preserving and interpreting a historic area associated with early settlement. The Millbrook development near South Twin Lake will include a larger community park and additional trails. The St. Croix Valley Recreation Center serves a regional need,. It provides indoor recreation facilities for all ages, including facilities for ice skating, hockey, soccer and 'walking. its facilities may be rented. for special events. Lily Lake Ice PLAN OF STILLWATER. (i)i YIKIPIR,10.1110041,41Y1111II4U441141 1114100MI114AIMM11.1911141,,10411100110P11.011001,011,MIVPMMUM,M11101411611114110MMM1t10011.4111101114 4I444 11111111.01.11011101411111011H4I4041111441 111M111111.10001011111114011,11,11.1111140114111111111011I11M11 4444B1141111011111111M114111111111114141,1911,1WI1IM10144 8-4 Chapter 8. : Parks and Trails 'Rink serves as a secondary facility to the Recreation Center and provides additional ice during high demand times. In recent years, the city completed special studies of its park and tra.iifacilities in the Annexation Area, including a long-term development and management plan for Brown's Creek Park and. Nature Preserve. This plan includes detailed recommendations for restoration of natural communities, provision of interpretive facilities, and -development -of-trails,, within these, areas, it also discusses needs for maintenance of these areas and associated trails that link these areas to the city'S trail system. f PLAN OF STILLWATER.. Ej.1 dW8 41411411MIM IIMMAXHAM I MOM 61110111M111111103MM1311H1 MMIINil P IMENIIM1401,1 1111,011MI NINACRWMW 10%. RCIMAIMMICIII 1.11MME11101.30 61,1M1,149RIPM6411 11b1110111I 1111 140 RNM01041140 00411W WIIMINHINIIMIPHI PPIN INOMITIM COMM IPNIMPOMMUM441,111,11M11H Chapter 8 Parks and Trails 8-5 Figure 8.1: Park Facility t nvent©ry, 2008 PLAN OF STILL + .ATE . 1:? �.1 P ,p p I k,...h Ib&0.C41111110WtlWRGYGIVPkP44LLPp&XPtlpp114khGldht RGGl4&ORPtlTGkf1tlil IMPIOIVIR ilittlCpVkOYIGIRMI1OPYG1F446FtiUMIYIIGIIF0.MANI4 GtlIItiAM904kWtllfltl tlMNYYBMIIkPpCWOpfE&#fkIIX4lkk11gkIN9V6X41M1XMCRCIIGhGllpfl-0I1Pd4X01ftOMhlp4UG46XIIdPUBll8l kfMXYGf GtPpOG6kkOpC0.6i4MPG011&VO&GbRGIItlMFpg000i9FbUpP0YVY1 NkihPAOkXdNb16kA0V6PRNfpIpY VOBVf4G8ktltl46 Otltl &UIPM19 d4Y011.FP8N MP 8-6 Chapter 8 Parks and Trails Park Classifications Neighborhood Parks Neighborhood parks provide for the recreation needs of a surrounding residential neighborhood. These parks provide a location for informal play and opportunities for social gatherings that promote a sense of community. They also provide open green space and visual relief for a surrounding neighborhood that can be highly developed. Park sizes can range from. 1. to 15 acres but ere -typically -less -than 5 acres,They are located as central as possible to a neighborhood they serve and are usually accessible from a trail or sid.ewalk. Neighborhood park features include picnic areas, playground equipment a multipurpose playing field and/or playing courts. 'Neighborhood parks. are typically spaced at quarter mile increments. Community Parks Community parks serve as a focus for the community's recreation, social,and cultural needs and activities. They can provide a wide array of recreation opportunities ranging from active to passive. Community parks may be located to take advantage of significant cultural, historic, or geographic features. Some community parks will serve the entire city depending on their purpose. Parks should be strategically located and uniformly dispersed throughout the community. Community. parks are larger than neighborhood parks generally requiring 1.5 acres or more. Park features include athletic complexes, large picnic shelters, large natural open spaces, playgrounds, and internal trails. Open Space Open space serves to protect important natural areas in the community. They also provide a visual relief for a surrounding neighborhood that can be highly developed. Due to the sensitivity of the areas it is not anticipated that these areas will be developed for active recreation uses. Rather for the most part they wili remain in an undeveloped state will offer selective passive uses including trails and picnic areas. Table 8.1: Stillwater Parks and Open Space Category Existing # of Parks Ac % of System Future * of Parks Ac % of System Neighbor- hood Parks 19 60 16% 20 61 I 5'Xi 'Community Parks 8 ill 30% 10 134 34% Open Space 6 202 54% 6 202 51% Total 33 ... 373 100% 36 397 100% LTIj PLAN OF STILLWATER Ea] 130101111111001113ANIUMMIIMOVIROMMMOUMPIROMMIUMWRIIMIMIMOMMIIIIIMIIIIIIMMPAIIIIIMMINIHMIMOMMIWMPROMMIRMIIMMOMMINIIMMUMORMIIMMIMMUMPHIMGHtlCIHIMMOPIIIIIIMIRRIIMIIMORMIVRIOMIIMIMMOMMIMMUMIIMIMIHMXISMI Chapter 8 Parks and "Traits 8-7 i,�;��� . �.�. � �; m Parks & Trails arks & Sidewalk Figure 8.2A City Local Trends During the comprehensive planning process, public input was collected on how the community felt about parks and trails„ Many value the open space and uniqueness of natural surroundings. These types of features should be preserved and made accessible when possible to enjoy up close. Overall the community values the park system, but sees opportunity for enhancement such as improving walkability and interconnectivity between neighborhoods and destinations. Expanding the trail system in multiple locations was a popular opinion, voiced by many residents. Others in the community expressed the need for the following park amenities: • Public access to river (boat dock, fishing, swimming beach) • Public sporting complex that includes soccer, baseball, and softball fields • Public swimming pool/YMCA facility • Teen center • Frisbee golf course • Public restrooms downtown and along trails Stillwater has become a popular tourist destination. in part due to its relationship to the St. Croix River. Visitors and residents alike are participating in boating and water sports. As the city expands and improves its park system, consideration will be' given to creating public access to the river. Aquatic amenities in local parks such as splash pads which provide water play features are on the rise. Many cities throughout the country are constructing these water playgrounds as they become more popular and requested •by citizens. "They are also low maintenance for city staff to manage. Spray jets can serve dual purposes by providing an attractive water feature in a public plaza. A popular neighborhood park, a new community park or Stillwater's waterfront could he an ideal location for placing a feature such as this. r'JJ PLAN OF snumATER The above am.enity list reflects the interest and lifestyles of Stillwater residents. These facilities can further be discussed as the city works to meet its goal of providing active, passive, and. culturally significant activities .within its park and trails system. "... the community values the park system, but sees opportunity for enhancement such as improving walkability and connectivity..." Sustainability The need and awareness to be environmentally sensitive in the way residents and visitors impact the city's natural surroundings is ever increasing. The City of Stillwater recognizes that in order for change to occur it must start by adopting goals and standards to protect resources for future generations. The city has ample opportunity to demonstrate and educate its residents on more sustainable practices through the park, trail, and open space system. Sustainability in park planning can take a variety. of forms. By reducing impervious surfaces such as parking lots, water 'body quality can be improved as surface water runoff pollutants are reduced. Stormwater treatment through a'Iternative methods such as raingardens and native plantings can also reduce infrastructure costs. Utilizing the appropriate Best Management Practices (BMP's) for park maintenance and new development will lessen human impact on the natural environment. VIUMUMMOMMPAMME101141091Y4011400.0,1111I1ORMUMPUMMIXIIMPO,B1611111KAI0MIMIRVIMM1111,1100441011.1411MWOMMOM4kIMMINIIMNIIMPIIIMPI00MAN14011h11,101101MIIRCIUNIMM001MUIMO11 11 10111104WW11011110IIMMAPYWIPIXMOMPOMMUMMO11OMOGIOUXIIMO Chapter 8 Parks and "rrads 8-10 Future Needs Additional Parkland Understanding the commu.nity's current park and recreation :needs will help to planfor future park improvements for the projected 2030 population. The city has established a goal of seven acres of Neighborhood Park per 1,000 people and three acres of Community Park per 1,000 people. Table 8.2 shows the current and projected level of service based on these requirements. Based on this scenario, -Stillwater -would-need-to add one additional community park by the year 2030. This new community park would be in addition to the Millbrook Community Park.. Facilities by Geographical Distribution The City of Stillwater has set a goal to provide park facilities within one -quarter mile or less of residents, with no major physical barriers within that one -quarter mile distance. Figure 8.3 shows the adequacy of the comm.unity's park facilities including school facilities in terms of geographic distribution. It can be seen from the figure that there are two areas the city could consider for additional parkland.. The first is south of New Heights School and north of Washington Square. In this area approximately eight blocks of residential neighborhood are not served by a park or school facility. A small neighborhood park could be placed on a blighted single-family lot in this residential area. The second search area is in the NE quadrant of Manning Avenue (County Rd 15) and 75th Street (County Rd 1.2.). Since this area is currently undeveloped, opportunity still exists to create a larger community park here. The residential neighborhood between Stillwater Junior High and the Old..Ath.l.etic Field does not meet the 1/4 mile Park Service standard. It does however fall into the 1/4 mile School Service standard. This area could also host a small neighborhood park to provide adequate recreational opportunities to residents. Table 8.2: Projected Level o 'ervice Category Neighborhood Parks Community Parks Total Existing # of Parks 19 8 27 Existing Acres *** 60.0 111.0 171.0 Local Standard (per 1,000) 3.0 7.0 10.0 2007 Need based on Local Standard * 55.3 129.0 184.3 2007 Surplus (Deficit) 4.7 48.0 -13.3 2030 Need based on NRP Standard ** 59.7 '139.3 199.0 2030 Surplus (Deficit) 0 -28 -28.0 Many of the access issues are addressed in the future trail plan allowing safe pedestrian tra.velways to park destinations from residential neighborhoods. Additional trail planning will be needed as parks are added to the system. PLAN OF STILLWATER Ell HMWMWMMWM4MWOMMUMWmWMMWMMMHMWMMWMWMUMMMMMOMMMWMMVMMWVMMWMMMWMWMMMUM.MMMOMMAIRMMMWMMMMOIMMMMIpmmmmWMMWMMMIUMMMWMMMMMMMMMWMMM; 8-1 1 Chapter 8 Parks and Traits looll1111111111110V0V0100000 1 of Service ioure Park nn2 Additional Recreational Facilities During the planning process, information was gathered at the city level to determine athletic usage and future program needs, The following chart summarizes the effort of calculating future population, considering existing facilities, recreational trends, and city staff comments. Table 8.3: Projected Athletic Facility Need, 2008 Bonestroo Facility Type Existing Quantity 2007 NRPA ' Standards 2007* Need (NRPA) 2007* Surplus (Deficit) 2030** , Need (NRPA) 2030** Surplus (Deficit) Baseball Fields 7 I per 3,000 6 1 7 Softball Fields 7*** 1 per 3,000 6 1 7 0 Basketball Court 4 1 per 5,000 4 0 4 0 Football Fields 10 1 per 20,000 1 9 1 9 Horseshoe Courts 11 1 per 7,500 0 11 0 11 Picnic Shelter 25 1 per 2,000 9 16 10 15 Playgrounds 18 1 per 2,000 9 9 10 Running Track 1 1 per 20,000 1 0 Soccer Fields 8 1 per 10,000 2 6 2 Swimming Pools 0 1 per 20,000 1 4 -1 Tennis Courts 11 1 per 2,000 9 2 10 Sand Volleyball Courts 5 1 per 5,000 4 1 4 Hockey Rinks 3 * Based on 2007 estimate population of 18,431 ** Based on 2030.projected population of 1.9,900 *** includes Jaycee's Fields owned by Stillwater Area School District PLAN OF STILLWATER OM141,41111111MOMIPP1,41,001101,1MMIMORIMIIM01114011,6111MMIIIMMIPMPUMMOM1/4116MIHNIMCHUMOMNISNINVIIROMPCIOMIIMMIMM,1011IIMINOMMUMUMMIMINMONMMOIPIIIMIMMIIIIMMOMIAMMil4ICIINHAIMIIMMPIMMUNIMMIHUMNIMMOIIMM01113111,11MOIMIMINIMIIMI Chapter 8 'Parks and Trails 843 Trails and Pathways Objectives Construct a city-wide trail/bikeway system that connects major activity centers, schools, downtown, scenic open space areas and lakes and other adjacent community systems. Preserve and provide views of natural resources by. aligning trails appropriately. Provide alternative means to reach city parks, county parks, regional parks, state parks and other community destinations. Preserve and enhance public -owned ravines.. Policies Policy 12: Bikeways, hiking trails, rest areas and picnicking accommodations should be provided within designated trail corridors, whereverfeasible. In addi.tion the trails connecting neighborhoods into downtown should be identified with emphasis on the existing stair cases (Chestnut Street, Laurel Street, Willard Street; Broadway Street and Quarry Lane Stairs) and the creation of new stair cases,. A linear trail should be developed in Lowell Park running from the Dock Cafe to the MN Zephyr depot (Nelson Street to Elm Street). Trail connections should also be explored that connect Lowell Park to the Aiple property, Kolliner Park. and the Boom Site. Policy 13: The city should control land development along designated trails and pathway corridors in order to provide sufficient right of way and to ensure that adjacent new development does not detract from the scenic and aesthetic qualities of the corridor. Policy 14: When new development occurs adjacent to a designated trail and pathway corridor, the city should require the development to install the trails. Policy 15: The design, construction and managemen of trails and pathways should be carefully planned and executed in order to minimize environmental disturbance, Policy 1.6: Public improvements such as roads that are to be located within trail and pathway corridors should be designed to provide safe and secure routes for trails, including grade separation whenever feasible. Policy 17: Encourage the incorporation of trails and pathways into corridors used for public and utility purposes. Programs Program 8: Implement the trails and pathways corridors plan. Program 9: Consider improving trail systems around the city's lakes including completion of the. trail around McKusick I.„ake and Long Lake, as well as between the lakes. PLAN OF STILLWATER VJ1 MOIMIHIOMONIOMMIM1140.4111331i031 1OMI11111UAN6111llEIMIIIMMNI13I40110,1411.1111111 1HAVOIMIINIIMNO111111IIPM11011/111PRIIMR1100111111,336H31 11I11 I11111 113OVINVOU131 3MF111,1111411333IMIINMM333CII111I11A1 MIIMM111311 NIP11610411311PI3 1,101614 814 Chapter 8 Parks and Trails Trail System Communities across the country have worked hard to improve their quality of life through developing trait systems — connecting individu.al trail segments to form larger recreation and transportation networks. Creating more trail connections among existing trails multiplies their effect and usage. Trails provide opportunities for people of all ages to walk to local destinations,. bike to work, exercise, meet neighbors, observe local wildlife, and experience the outdoors with their families in an efficient and safe manner. A new trend in trail planning has emerged that engages transportation engineers, water resource specialists, ecologists, planners, and open space advocates. Today, trails have become part of greenway corridors that provide wildlife habitat and movement corridors, open space vistas, .water treatment benefits, and the opportunity to interpret local. history and culture. In November 2000, the city completed a Comprehensive Trail Plan. The plan includes 5125 miles of trails, 11 miles of which currently exist„ The goal of the plan is to develop and maintain a city- wide interconnected network of traiLs to provide recreational and transportation opportunities for city residents and visitors. The proposed trail. network is shown in Figure 8,2 Parks and Trails. "Trails" in the older Stillwater neighborhoods are mainly. sidewalks. Several trails have been constructed that help link older Stillwater neighborhoods with developing neighborhoods in western Stillwater, including the following: • The McKusick Ravine Trail (County) • Trails and boardwalk around McKusick Lake (City) • County Road 12 and 5 Trails (County) • Stonebridge Trail (City) • Eagle Ridge Trail (City-) New trails have been developed in the Annexation Area along Boutwell Road, Long Lake, and Brown's [1'";:i' PLAN OF STILLWATER Creek and its tributaries, Washington County is developing a trail along County Road 15 (Manning Avenue) as part of improvements to the County Road that is under construction. Western Stillwater is the last part of city to have pockets of open developable residential and commercial land. In conjunction with the development of this property, consideration should be given to adding to and improving the current trail system. One area of concern is around the Rutherford Elementary School, Many school district' are limiting bus service due - to budget constraints and require students to utilize other means to get to school; e.g. walking and biking. Currently there is no trail available on the north side of County Rd 12, which would make it dangerous to walk or bike to school from neighborhoods to the north of Myrtle Street. The Park and Trail Plan identifies the need at County Rd 12 for a future underpass, which would safely connect future trails north of Myrtle Street to trails south of Myrtle Street. The Trail Plan includes specific direction for trail design, location, type, construction, maintenance and signage. It also discusses priorities for system improvements. Some of these priorities have been completed or designed during the past five years. The city is implementing the trail plan as a part of new development, and as improvements to roadways Or other infrastructure occurs. The plan notes the following system issues that the city is continuing to work on: • Some trails are unfinished, or do not interconnect • -Trails are not available to some primary destinations, such as elementary schools or parks • Trails are not sufficient to the St, Croix River or proposed future trail loop • Some older trails do not meet current design standards • 71:here are needs for ongoing maintenance and consistent signage 1411104kPlIalitIltl11131111441111131,tlIIPAIMIMMIMIIIIIRIIIIRWIIHIMIMIMEIWOMM.MliMPPICIEMIKOMIIMMIMMVXMINIMINUMM11111114114POVIRPVIIMOPPIIIIMMIIIIMWMIMM6-01601,111111111141011111111MIIIMMONMIIMMEIIMIPIIMPI4MOVIIRIIMPIRORRYMIMHIANIOMVVIMPHHOMIIP-001,101,1thINOMMUM Chapter 8 Parks and "Trails 8-15 Jackson Wildlife Management Area The city has discussed the future of the Jackson Wildlife Management Area (WMA) with the Minnesota DNR several times in recent years. The area is north of Long Lake, and the wetlands in the WMA are part of the drainage system for the lake. The WMA was donated to the DNR by a local resident. It does not meet many of the MRS current goals for 'WMA's. But, the WMA offers an opportunity to connect the recreational trails, from Long Lake to those al.ong the Brown's Creek. Tributaries and other trails in western Stillwater. Unfortunately, DNR Wildlife Section staff and the Browns Creek Watershed 'District (BCWD) have indicated that agency rules do not allow development of recreational trails within their jurisdictions —their primary purposes are wildlife habitat, hunting and fishing. The property would need to be transferred to the city or another governmental agency 'to allow construction of trails within the WMA. In addition to the wetlands within the WMA, the southern portion of the site provides upland habitat and open space. A rare plant species (a small population of Tubercled Rein -orchid, Platanthera flava) was identified within the upland area of the WMA by a local resident. Proposed New Trails of Local and Regional Significance In addition to these overall issues, twosignificant opportunities have emerged to expand the city's trail system, provide additional, linkage between. the Downtown. and other neighborNxids, and link the city with other communities and destinations in the eastern Metro Area,. These proposed trails are shown on Figure 8.2, and include the following: • Conversion of the historic Lift Bridge to pedestrian and bike connection, and development of new trails along the St. Croix between the Lift Bridge and the new St. Croix River Bridge, on both the Minnesota and Wisconsin sides of the Riverway. "These trail projects are proposed as a part of the St. Croix River Crossing Project, Construction of this project is dependent on funding, but is possible to begin 'hy2014 • Development of a potential Brown's Creek. State Trail. Owners of the Zephyr Railroad have indicated that they wish to close or seli the line. The Minnesota DNR„ local legislators and trail advocates are proposing the purchase of the Zephyr right-of-way and development of a state trail linking Downtown Stillwater to the Gateway Trail. The Metropolitan Council has required the city to 'include two additional trail segments on their master trail plan. These include the following: • Washington County Greenway Regional Trail (Future): This regional trail runs north -south in Washington County. It is intended to connect the City of Hastings to Cottage Grove Regional Park, Lake Elmo Park Reserve, and Big Marine Park Reserve. Part of the trail is located within Stillwater. In the future Washington County will be working with the City to plan more of the trail alignment. • White Bear Lake -Stillwater Regional Trail (Future): This proposed trail would connect the Gateway Trail that runs through neighboring metro cities to the City of Stillwater and the St. Croix River. In Stillwater this generally runs along TH 96 and includes the Brown's Creek. Ravine trail. This trail is part of the Lakes Links Trail Master Plan that calls for this section of trail to be part of the Regional Park System. PLAN OF STILLWATER 1,010011IMAKIMM6M9IIMMIMIhMPIRWMOURIBMOMUNfal,h0111,90.11191311011M,MUPIMIUMMOIMOUU614111,911IIIIIIMMIGIIIIIIMIMMUMIMMOIFROOMIIIMIINMIllhillnIMIMOMIIIIMICIMUIIMOUMMIIMIMMAM114,1IIMMUNIMM111611,1,141111014ntralaililiMMIRMINONIRMPPIRIVMHM 8-16 Chapter 8 Parks and Trails Implementation To implement the Parks and Trail Plan, the city will consider the following implementation measures, which were developed from the goal and policy categories, listed in the beginning of this chapter: Park Standards: To increase the amount of public park land the city will: • Study and pursue various means of funding the acquisition, operation and maintenance of park, open space trail, and recreation facilities. (Program 1) • Acquire and develop land in the western part of the city for community park purposes. (Program 2) Efficient Use of Facilities: To maximize opportunities for the joint use of public land and facilities and efficient use of Stith. facilities the city will: • Consid.er cooperative efforts with the schooldistrict, athletic organizations, public utilities, and other public agencitsin order to acquire and/or develop parkland, retain open space areas and recreation. facilities and provide programs. This .would include considering acquisition of the Old .Athletic Field and la.ycee's Fields from the school district should the school district ever entertain the possibility of divesting themselves of those properties important to the community • Periodically update and distribute the list of available public park facilities, park. maps, and trail maps to the community and interested groups. • Develop and .implement a program for year - around use of some recreation, facilities, (Program 3) • Explore methods to integrate parks a.nd. trails with the systems of surrounding local governments. E,J1 PLAN OF STILLWATER Park Design: The city will: • Design, install and maintain standardized park signage for all city parkland and .trails. • Develop and implement neighborhood park plans based on the followin.g priority list developed by the Park and Recreation Board and level of service needs. These plans shall reflect neighborhood input .into the planning 2009 - 2018 Park Improvement Priorities Approved by Stillwater Park & Recreation Coromi *on on july 28 Controunity Parks Lowell Park • Maim redevelopment Millbrook Community Park • New park development Pioneer Park • Continue park improvements • Renovate and sles41 (roof d west wall) Northland Park • Replace tipper play equipment • Make t "entryway"rk • Replace irrigation ay/0*ms Aiple Park • New park development Brown's Creek Park • NOV irrigation sysiclas Lily Lake Park • Replace irrigation systems GINNIIIIAIMPPYMMAIIIIR01111140414.,IPWIttIMMINIIUMINM1111448M011111.0108411tHIPPYPIMVIIVIIMICIMIIIPM,IIMMPIMPUIMII4RIAWONM146661,11MV11111.11,081.01,111181H,1100,04P1901041141414031,40404,11111.00111MAINI4M11.11tHEMI161.1411MPI,P1011110111,11(11511,10PIMINIIVIIIMIIIIIMIIINICW181111.11tlMa1191.11411141,1119k6MINNICI (ha pter 8 : Parks and 'flails 8-17 Neighborhood Parks Long Lake Open Space • Add Picnic Shelter • Add Nature Trails • Consider adding parking on north side Millbrook Neighborhood Park • New park development Boittwell Cemetery • New park development Staples Field • Acquire additional park pro rty • Add additional facilities • Reo basketball court or convert tlie courts to another park use Legends Park • Add additional equipment • Denman Park • Add addition equipment (play structure on north side of park) Triangle Park • Replace play equi lent Ramsey/Grove Park • Replace play equipment with a stroehure for children 5 to 13 years of age Public Works Park • Gantirate baseball Id improverrvents • New irrigation sytAerris Trail Improvements • Replace steps at Chestnut Street, Laurel Street, Willard Street, Broadway Street and Quarry Lane Stairs process. (Program 2) • Require park land dedication or cash in lieu for all new .residential, commercial and. industrial developments. • Acquire the Jaycee's Fields and the Old Athletic Field from School District 834 if the school district ever considers selling them. It is the city's desire to continue to offer these two sites for public recreation, purposes. • Seek opportunities through public or private funds for the establishment of new neighborhoodparks and/or redevelopment of existing neighborhood parks. Trails and 'Pathways: To effectively maintain and expand a city-wide trail system that connects to all major activity centers, schools, downtown, scenic open space areas and lakes and other adjacent community systems the city will: • Continue to implement the comprehensive trails and pathways corridors plan. • Continue working with the state and county for the development of a potential Brown's. Creek State Trail. • Continue to improve trails and sidewalks as local roadways are improved or reconstructed. • Create improved, trail and pedestrian. connections into downtown from the west and from the north, through Lowell Park to the ,Aipi.e property south of Nelson Street. • Consider improving trail systems around the city's lakes including completion of the trail around McKusick Lake and Long Lake,. as well as between the lakes. FLAN OF STILLWATER. ft]] MIIMIMION1441,MINDIMMOMMIMIM1101.4111;110111411461MIIMMIKIIIAMPHMOVMMIDIMUMIIRWORMIUM14140180111,PRINWPOMMIRTU0611111010110“111MIMMWIINIIIHORMINIORMIVOIMNIUMOMMUMMHIMONMPUIPPHINUMFO0.14MOPOVIORMEHIMIIRMICHIN4O100100WHIMMIMMUIIMII 8-18 Chapter 8 Parks and "Trails Parks and Open Space Downtown Stillwater has attractive gathering places and spaces for outdoor events. There are three primarypark spaces that cater to a wide variety of resident and visitor activities and needs. The three park spaces are Lowell Park, Teddy Bear Park and Pioneer Park. Additionally, a pocket park has been created at the water's edge south of Dockside Cafe on Nelson Street to provide space for picnicking, bicycle parking, and .viewing areas along the river. Primary recommendations to improve the parks and open space system within the Downtown include: it Create multi functional open'spaces-within"theDowntownto attract"avarie of users and enhance year round attractions • Balance special events with day-to-day activities in Lowell Park • Define more opportunities for pocket parks, green space and outdoor cafes to create street level activity Increase accessibility and visibility to LowellPark and to the river Expand riverfront open space • Integrate plans for Bridgeview Park and Aiple Park • Coordinate and design event spaces with views at Lowell Park. • Coordinate new open spaces with pedestrian and bicycle routes Reinforce connections between the riverfront, Lowell Park, Main Street and neighborhoods The riverfront, parks, trails, stairways, and streetscapes create a network of connections and amenities which will continue to attract and retain residents and businesses, balance pedestrian and vehicular needs, and provide the necessary connections to create an integrated circulation system within the Downtown. The current circulation. system. provides opportunities to strengthen and enhance open spaces and connections. Some of the potential enhancements to the current circulation system include: • Define areas for pedestrian corridors from parking lots to the 'Downtown. core Define north -south corridors for pedestrians along the east and west sides of Lowell Park Improve pedestrian and bicycle connections along the river north and south of Lowell • Park • Enhance riverfront open space with elements that reflect the historic nature of • Lowell Park • Create separated bicycle and. pedestrialfacilities where feasible • Reinforce pedestrian connections with streetscape treatments, such as a. pedestrian plaza at Chestnut Street (see Figure 6.12 for Chestnut Street Pedestrian Plaza Concept Design) • Reinforce pedestrian safety with facilities such as curb extensions, raised pedestrian crossings, .pavement and surface treatments, and protected walkways Along Main Street, improve pedestrian safety by providing leading pedestrian walk signals and countdown timers at signals • Create a north -south bicycle connection through Downtown Parks, Trails and Riverfront The St. Croix River and river valley are central to Stillwater's sense of place and wel.. being. A primary goal is to reinforce the riverfront as an intrinsic part of, and economic asset to, Downtown by: • Providing a space that allows visitors and residents to physically, visually and. spiritually experience the river Hosting community art, as well as year round cultural and recreational events, and Functioning as a recreation gateway to the St. Croix River Valley. Along with the riverfront, the parks, pedestrian promenades, trails, stairways, and streetscapes create a network of connections and amenities which will attract visitors, residents and businesses while balancing pedestrian, bicycle, as well as recreational and private vehicle circulation needs. A key initiative is the development of Chestnut Plaza. as described in the urban design section of this chapter. The City will need to consult with the Minnesota Historic Society/State Historic Preservation Office (SHPO) about the possibility or necessity to update the existing St. Croix River Crossing Project Memorandum. of Agreement to reflect the City's desire to convert Chestnut Street (from Main Street to the river) into a pedestrian plaza. To better promote walking,. and tourist transportation within Lowell Park, Sarn Bloomer Way is proposed to be transformed from a roadway to a riverfront promenade, south of .Myrtle. It will also accommodate vehicles that transport tourists, such a horse drawn carriages, peddle pubs and small electric trolleys. Refreshing the south end of Lowell Park was another key initiative brought forward by the community. There is a desire to provide additional seating and landscape plantings in the park and to enhance the aesthetics of Lowell Park in a manner that is sensitive to its historic designation. Stillwater is the natural gateway from the Twin. Cities metro area to the St. Croix National Scenic Riverway and to the many parks, trails, and the cultural, historical, recreation and conservation areas in the river valley. The City can anticipate a significant increase in the number of people entering Stillwater not just to enjoy the City's amenities, but also as a place to learnmore about these many St. Croix 'Valley opportunities. To assist these visitors, Stillwater may want to consider options to provide information about these opportunities. Potential. partners in this endeavor could be the .National Park Service, the St. Croix River Association, the Minnesota and Wisconsin DNRs, Washington County, state and local historical societies, and arts organizations. Goal Reinforce Downtown as a premier national riverfront Aination that attracts and welcomes both residents and visitors. Objectives • .Preserve, enhance and restore the riverfront based on its natural setting, recreational uses and historic integrity for the enjoyment of residents and visitors. Design parking to serve both the Downtown and Lowell Park. Screen views of parking from within Lowell Park and improve the visual impact of parking in the Downtown area. Provide a strong linkage between Downtown Stillwater from the river. • Provide a variety of settings and locations along the riverfront to accommodate a variety of uses ranging from quiet contemplation. areas to community festivals. Policies Policy 1: Work to complete network connections for bikeway's and pedestrian promenades. Policy 2: Trails, walkways and staircases connecting neighborhoods into Downtown should be well identified with signage. Policy 3: Explore the feasibility of developing chestnut plaza as a key multi- functional open space that provides a significant connection between Main Street and the riverfront park. Policy 4: The city should work together with other agencies to develop a trail system to connect Aiple Park to Downtown Stillwater. 'Policy 5: Investigate the feasibility of restoring the historic landscape features and plantings of Lowell Park.. hensive Plan - Conunissi Char es, 0 0 GC' = E 4_ Reintorce th 8 a. Et C 5 E • 44 • E 7 3 00 • Er < L It e Ts" 'm c 7 72? t, .v II & S 'S E ' -4 a i E 5. "2,1 2 I: 0 t -:. , Ft eL.i t,'... 0 1 ! 3 a a, 2, -; 0 0 0