HomeMy WebLinkAbout2019-02-21 DTPC Packet
DOWNTOWN PARKING COMMISSION
AGENDA
Thursday, February 21, 2019
8:30 AM Conference Room 213, City Hall
1. CALL TO ORDER
2. APPROVAL OF AGENDA
3. APPROVAL OF JANUARY 17, 2019 MINUTES
4. ELECTION OF VICE CHAIR
5. NEW BUSINESS
5.01. Crosby Hotel request for valet signage
5.02. Cruisin’ the Croix event parking
5.03. Opera on the River event parking
5.04. 2018 parking enterprise fund report
6. UNFINISHED BUSINESS
6.01. Parking capacity study scope
7. UPDATES
7.01. Council decision on Historic Armory
7.02. Memorial Day event
7.03. Farmer’s Market
8. ADJOURNMENT
DOWNTOWN PARKING COMMISSION MEETING MINUTES
January 17, 2019
CALL TO ORDER
Chair Anderson called the meeting to order at 8:33 a.m.
Present: Chair Anderson, Commissioners Glynn, Hopfe and McAllister; Council
Liaison Junker
Absent: Commissioners Johnson, Lettner and Pelletier
Staff present: Community Development Director Turnblad
Police Chief Gannaway
Parking Enforcement Officer Pasket
ELECTION OF OFFICERS
Motion by Commissioner McAllister, seconded by Commissioner Hopfe, to elect Commissioner
Anderson as Chair. All in favor, 4-0.
The Commission considered electing Commissioner Pelletier as Vice Chair, but tabled election
of Vice Chair until next month.
APPROVAL OF MINUTES
Possible approval of minutes of December 20, 2018 meeting
Motion by Commissioner McAllister, seconded by Commissioner Glynn, to approve the minutes
of the December 20, 2018 meeting. All in favor, 4-0.
NEW BUSINESS
Historic Armory parking analysis
Community Development Director Turnblad stated that the new owners of the historic
armory property on Chestnut and Third Streets are proposing to remodel and convert the
property to eight high-end apartments, possibly a distillery or brewery, and office space.
Limited changes will be made to the exterior. There are two options for building use: with or
without a brewery/distillery. The non-residential parking required after remodeling will be 28
or 39 depending on which of the two use options are chosen. The 15 residential parking
spaces required will be provided onsite. The current parking load is 39 spaces. The goal of
Downtown Parking Commission
January 17, 2019
Page 2 of 3
meeting all required parking on-site has been met, so parking mitigation will not be
necessary for the project. Staff finds Options A and B both meet the standards and intent of
the City’s parking codes, and therefore recommends approval as submitted. Mr. Turnblad
added that he discovered a footnote in the parking ordinance stating that unless the increase
in parking need is greater than four, a mitigation plan is not required for a change of use.
Matt Wolf, applicant, stated there will be one designated interior parking space per resident
and the remaining exterior spots will be for guest parking. They have tried to squeeze as
much parking on site as possible. A structural analysis of the basement indicated they can’t
put parking there. They have approached adjoining landowners about shared parking and
may devise parking agreements with them in the future, but for tonight’s meeting they just
wanted to ensure they were adhering to what the code requires.
Commissioner McAllister asked if the potential brewery/distillery owner who already met
with the Commission about a parking mitigation plan is the same entity Mr. Wolf is referring
to.
Mr. Wolf replied they are one of many potential brewery/distillery tenants. Architects have
carved out a piece of the front of the existing garage for a brewery/distillery retail space.
Tonight’s parking approval would supplant the previously approved parking mitigation plan.
Motion by Commissioner Glynn, seconded by Chairman Anderson, to approve the parking plan
as recommended by staff. All in favor, 4-0.
Parking Capacity Study scoping discussion
Mr. Turnblad reminded the Commission that a parking capacity study is planned for 2019.
The goal of the study is to discover and implement ways to increase capacity in the
downtown public parking system without the expenditure of significant capital dollars. The
first phase is to create a scope for the study.
Transportation planner Lance Bernard from HKGi led discussion aimed at defining the scope
of the parking capacity study. He reviewed existing conditions and challenges, and
summarized steps to maximize existing parking supply through low cost/high benefit
solutions before making a large capital investment. He discussed the following district-wide
parking models: a Downtown Development Authority, Enterprise Funds, a Parking Benefit
District, Improvement Districts, Public-Private Partnerships, and a Transportation
Management Association. Mr. Bernard went on to describe the steps involved in
implementing each approach. He also presented comparisons with other municipalities, and
reviewed costs of a parking structure and financial strategies for construction.
Commissioners recognized the following issues: valet parking and using shuttles for major
events have been attempted in the past; Uber and Lyft seem underutilized in Stillwater; there
is inconsistency between pay lots and non-pay lots; there are three to four months of seasonal
down time when demand is lower; parking perception has changed since the opening of the
new bridge made it easier to get downtown; there is a problem with employee parking; and
the future opening of more trails will impact parking needs.
Downtown Parking Commission
January 17, 2019
Page 3 of 3
The Commission discussed possible study outcomes and directed staff and the consultant to
draft a scope for the study and an RFP for consulting services. For the next meeting, Mr.
Turnblad will bring 2018 parking revenue figures, talking points and study costs.
“No cash” policy for parking ramp
Mr. Turnblad reported that staff recommends approval of establishing a parking ramp policy
of credit or debit card only, no cash.
Parking Enforcement Officer Pasket suggested erecting a sign at the ramp entrance notifying
drivers.
Motion by Commissioner McAllister, seconded by Chairman Anderson, to approve the “No
cash” policy for the parking ramp. All in favor, 4-0.
UNFINISHED BUSINESS
ADA data for Downtown parking lots
Mr. Turnblad stated staff has looked at the number of handicapped spaces available and
required in each lot. Public works will add signage and then the City will be in compliance.
The handicapped spots have already been established.
UPDATES
Commissioner McAllister questioned valet parking signage at the Crosby Hotel. Mr. Pasket
said he has talked to the property manager and will follow up.
ADJOURNMENT
Chairman Anderson adjourned the meeting at 10:30 a.m.
Respectfully Submitted,
Julie Kink, Recording Secretary
TO: Downtown Parking Commission
FROM: Bill Turnblad, Community Development Director
DATE: February 13, 2019
RE: Crosby Hotel valet parking
INTRO
Late last year the Crosby Hotel requested three valet parking spots on Main Street. The
Parking Commission approved two 15 minute spaces, but did not authorize the use of
the two spaces exclusively for valet purposes. Subsequently, the City’s Public Works
Department has installed those two signs.
The hotel feels that valet parking on Main Street is crucial to their operations and has
requested that the Parking Commission reconsider.
SPECIFIC REQUEST
The Crosby is asking for permission to place two A-frame valet parking signs at the
curb of the two 15 minute parking spaces. The signs would read “valet parking”, not
“valet parking only”. And they are requesting permission to place them curbside daily
from 8 am – 11 am and then again from 3 pm to 8 pm.
COMMENTS
Related to the valet parking is snow removal. The bank of plowed snow that
accumulates along the curbline is removed by the City’s Public Works Department as
time permits. But, that is not frequent enough for convenient use by guests that are
unloading luggage. So, as the Lora does, the Crosby will need to remove the bank of
snow after each snowfall.
ACTION
The Parking Commission is asked to reconsider the valet sign request.
cc: Anne Loff
bt
TO: Downtown Parking Commission
FROM: Bill Turnblad, Community Development Director
DATE: February 12, 2019
RE: Cruisin’ on the Croix - Special Event Parking
INTRO
Frank Fabio has made application for the 2019 Crusin’ on the Croix event permit. He has
requested the use of all the spaces in Municipal Parking Lots 4 (12 of 29 spaces approved last
year), 5 (approved last year), 8b (not approved last year), 9 (approved last year), 10 (not
approved last year) and 11 (approved last year). This is a total of 234 parking spaces. Last year
94 spaces were approved.
As last year, the event organizer proposing the use of two on-street parking spots again, one at
Water & Myrtle and one at Water & Mulberry, for event registration tents. These were denied
last year.
Eight event dates are requested, which would occur every other Wednesday beginning June 12th
and ending September 18th. These dates are June 12 & 26, July 10 & 24, August 7 & 21, and
September 4 & 18. This is the same schedule as last year and the same number of dates.
PARKING LOT RESERVATIONS
Lot 4
All of Lot 4 is requested. Because of the bridge conversion project, only 12 of the 29 spaces
were approved for use last year. This is because the rest are committed to the project by
agreement with the City. It was hoped that the bridge project would be completed by June of
2019, but due to delay in the manufacture of the Lift Bridge replacement gears, the project may
not be completed now until into August. Until then, only 12 spots will be available in Lot 4.
(See graphic on next page.)
Lot 5
Due to construction on Water Street Inn, there is limited access to Myrtle Street east of Water
Street. Consequently, access to Lot 5 may be difficult. Staff is not comfortable guaranteeing
that Lot 5 will be available to the public.
Cruisin’ on the Croix
February 12, 2019
Page 2
Lot 8b
River Market Co-op has a lease for the exclusive use of Lot 8a. And since Lot 8b is inextricably
coupled with Lot 8a, the use of Lot 8b can be disruptive to the Co-op’s customer parking.
Therefore, the City has adopted a policy NOT to allow Lot 8b to be used for any events except
Lumberjack Days. Staff recommends following the policy.
Parking for Lift Bridge Project
Lot 9
Since Lot 9 lies east of the Downtown Walkway, staff supports its use for events.
Lots 10 & 11
By policy, the City does not want Lot 11 to be used for events, since it lies west of the
Downtown Walkway. However, since Lot 11 was approved for use last year in order to keep
Lot 10 open for through traffic. Staff recommends the same arrangement this year.
To summarize, staff recommends the use of 12 spaces in Lot 4, all spaces in Lot 9 and the 45
spaces in Lot 11. But, we do not recommend the use of Lot 5, Lot 8b or Lot 10.
Cruisin’ on the Croix
February 12, 2019
Page 3
Reservation fees
The number of parking spaces available in the lots recommended by staff is 87. Last year there
were 94 spaces approved, but that included the 7 spaces in Lot 5, which will likely be
inaccessible to the public this year.
The reservation fee is $1.50 per space per day. Over the course of eight event dates, the total fee
for the 243 requested spaces would be $2,916 ($364.50/event date). If only the recommended 87
spaces are approved, the fee would be $1,044.
Historical Data& Requested 2019
2013 2014 2015 2016 2017 2018 2019
Parking
spaces
109 111 159 159 141 94 243
# of
event
dates
13 13 9 8 8 8 8
Cost per
date
$154.50 $166.50 $238.50 $238.50 $211.50 $141.00 $364.50
Total
cost
$2,008.50 $2,164.50 $2,146.50 $1,908.00 $1,692.00 $1,128.00 $2,916
RECOMMENDATION
City staff recommends approving the reservation of 12 spaces in Lot 4, as well as all of the
spaces in Lots 9 and 11 at a fee of $130.50 per event date, with the added condition that no street
parking will be used.
cc: Frank Fabio
attachments: application form
Commission minutes
parking system map
Bt
1
Bill Turnblad
From:Beth Wolf
Sent:Monday, February 04, 2019 9:15 AM
To:Bill Turnblad; Diane Ward; John Gannaway; Jon Muller; Nate Meredith; Nick Chaves;
Shawn Sanders; Stuart Glaser; Tim Moore; Tom Ballis; Tom McCarty
Cc:Abigail.Miller@co.washington.mn.us
Subject:2019 Cruisin on the Croix Car Show
Attachments:Cruisin' on the Croix 2019 Application.pdf
Attached is the 2019 Cruisin’ on the Croix Car Show event application. They are requesting the car show be held every
other Wednesday starting June 12th – September 18th (8 dates).
The event is proposed the following.
Requesting parking Lots 4, 5, 8b, 9, 10 and 11.
1 food vendor in Lot 9 needing electricity and inspection.
They use their own barricades.
They remove their own trash and use the ped plaza restrooms, no extra portapotties have been required.
Live music on Maple Island’s patio from 5-8 pm and a DJ sets up at the corner of Lot 4 and Myrtle using
electricity on the pole.
They put up event signage on Water St Inn’s fence.
They are requesting two 10x10 check-in tents on Water St at Myrtle and Mulberry again – these were denied to
be located on the street. If allowed then parking rates need to be applied.
The application should go before Downtown Parking then onto Council, dates to be determined. Please review the
attached application and provide comment. Thank you.
Beth Wolf, City Clerk
City of Stillwater
216 4th Street North, Stillwater, MN 55082
651-430-8802 | Fax 651-275-4100
DOWNTOWN PARKING COMMISSION MEETING MINUTES
December 21, 2017
REGULAR MEETING 8:30 A.M.
Chairwoman Pelletier called the meeting to order at 8:34 a.m.
Present: Chairwoman Pelletier, Commissioners Hopfe, Glynn, Johnson, Lettner, Council
Liaison Junker
Absent: Commissioner Anderson
Staff: Community Development Director Turnblad, Parking Enforcement Officer
Pasket, Zoning Administrator/Assistant Planner Olson-Williams
APPROVAL OF MINUTES
Approval of November 16, 2017 meeting minutes
Minutes were accepted as presented.
SPECIAL EVENTS
Cruisin’ on the Croix
Community Development Director Turnblad reviewed the request. Frank Fabio has made
application for the 2018 Cruisin’ on the Croix event permit. He requested the use of
Municipal Parking Lots 4, 5, 8b, and 9 (141 parking spaces) for eight event dates: June 13 &
27, July 11 & 25, August 8 & 22, and September 5 & 19. Mr. Fabio also is proposing the use
of two on-street parking spots, one at Water & Myrtle and one at Water & Mulberry, for
event registration tents. In November the Commission tabled this request pending
confirmation from Mead Stone, manager of the River Market Co-op, that he supports the use
of Lot 8b for the event. In discussion with the co-op manager this week, staff heard that he
does not support the use of Lot 8b this year. Therefore, staff recommends following the City
policy and not allowing the event in this lot. Only a portion of Lot 4 will be available this
year because the City Council approved the use of 8 spaces for construction office trailers
needed for the lift bridge conversion project and an additional 9 spaces for construction crew
parking. City staff recommends approving the reservation of 12 spaces in Lot 4, as well as all
of the spaces in each of Lots 5, 9 and 11 at a fee of $141 per event date, with the added
condition that no street parking will be used.
Frank Fabio, organizer of Cruisin’ on the Croix, stated that if the use of Lot 8b is not
approved, he would like to use the Mulberry Point roundabout. He would reserve the parking
Downtown Parking Commission December 21, 2017
Page 2 of 3
spaces with cones during the day but not close off the street until the event begins in the
afternoon. His goal is to keep the car show as contiguous an event as possible.
Community Development Director Turnblad pointed out that the Mulberry Point turnaround
is needed for access to the boat gas dock.
Chairwoman Pelletier stated the car show has grown too big and has a negative impact on her
business because it greatly limits parking. Her Wednesday sales are down by about one-third
in the summer.
Mr. Fabio pointed out that on off Wednesdays, downtown business is sparse. He listed
business owners who report better revenues on Wednesdays with the car shows. He is all for
promoting downtown businesses. He suggested the City is going to have to draw more
people during the week in future years.
Mead Stone, River Market Co-op Manager, said that on Wednesdays when there is a car
show, his revenues are down 5%. Wednesdays without the car shows do not show this dip in
revenue.
Council Liaison Junker mentioned that there is no single event that will have a positive effect
on every downtown business. No matter the event, some businesses will see revenue gain and
others will see a loss. He also stated he does not support using Mulberry Point, which is a
public street, for the car show. He feels this event, like all others, should be limited to
parking lots, not streets.
Commissioner Hopfe pointed out that construction crews are displacing a lot of public
parking spaces this year, so the City should be extra protective of the public parking spaces.
The Commission really has to consider how all the events benefit and impact the City.
Commissioner Lettner said there needs to be a balance. The downtown parking system needs
to be able to support the businesses, not just the events. Yet having events downtown can be
good for at least some businesses.
Councilmember Junker commented that the public parking system supports not only
businesses and events, but also downtown residents and office workers.
Mr. Fabio said Cruisin’ on the Croix is a popular event for Stillwater that benefits business
downtown. The reduction from every Wednesday to every other Wednesday gives him a
needed break. He does not make any money from the car show. He reminded the
Commission of its mission statement which is to deal with the parking and the lots.
Motion by Commissioner Lettner, seconded by Commissioner Johnson, to approve the
reservation of 12 spaces in Lot 4, as well as all of the spaces in each of Lots 5, 9 and 11 at a fee
of $141 for each of the eight event dates for Cruisin’ on the Croix 2018, with the condition that
no on-street parking may be reserved. Motion passed 4-1, with Chairwoman Pelletier voting nay.
^
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^
#
Lot
1
Lot
2
Lot
3
Lot
4
Lot
5Lot 6
Lot 7
Lot
9
Lot
8b
Lot 11
Lot 10
Lot 12
Lot 13
Lot 14
Lot
15
Lot 16
Lot 17
Lot
18
Lot
8a
M u l b e r r y S t
C o m m e r c i a l A v e
M y r t l e S t
C h e s t n u t S t
O l i v e S t
N e l s o n S tMain StWater StSecond StThird StN e l s o n A l l e yUnion AlleyP i n e S t
Crosby
Hotel
ramp
3
4
43
3
4
4
24
24
24
4
4
4
24 Lowel
l
ParkLowellParkL iftB r id g e
T e d d y B e a r P a r k
P i o n e e r P a r k
Map produced by
Community Development Dept
for Downtown Parking Commission
Jan 1, 2019
Lot 1 (pay lot) -- 98 spaces
Lot 2 (pay lot) -- 84 spaces
Lot 3 (free lot - 3 hr) -- 33 spaces
Lot 4 (free lot - 4 hr) -- 29 spaces
Lot 5 (free lot - 4 hr) -- 7 spaces
Lot 6 (free lot - 3 hr) -- 16 spaces
Lot 7 (free lot - 3 hr) -- 16 spaces
Lot 8a ("private" *) -- 51 spaces
Lot 8b (free lot - 4 hr) - 75 spaces
Lot 9 (free lot - 4 hr) -- 30 spaces
Lot 10 (free all day;
overnight by permit) - 48 spaces
Lot 11 (free all day;
overnight by permit) - 45 spaces
Lot 12 (part free all day;
no overnight here) - 78 spaces
(part permit only;
overnight allowed here) - 23 spaces
Lot 13 (free lot - 4 hr) - 13 spaces
Lot 14 (free lot - 4 hr) - 47 spaces
Lot 15 (free lot - 4 hr) - 97 spaces
Lot 16 (free after hrs) - 60 spaces
Lot 17 (free after hrs) - 75 spaces
Lot 18 (free lot - 24 hr) - 22 spaces
Public Ramp (pay) -- 248 spaces
Public level, Crosby (pay) 52 spaces
* Free public lot after 6 PM
1,247 off-street parking spaces:
1,206 general public
41 handicapped spaces
468 marked on-street spaces:
416 general public
18 handicapped spaces
14 15 minute spaces
7 30 minute spaces
19 Loading spaces
239 unmarked on-street spaces
(Includes 91 on 2nd St no. of Mulberry)
1,954 total public spaces
1,451 free public spaces (74.3%)
Public Parking
Downtown Stillwater
2019
3
Legend
Downtown Parking District
City Parking Lot
City Parking Ramp
Public - upper level (Crosby Hotel)
Trailhead Parking (Lot 12)
Private parking only (Lot 8a)
Permit parking only (Lot 12)
Trailers & large vehicles (Lot 12)
On-street handicapped
15 minute parking limit
30 minute parking limit
Loading/unloading
Bus loading/unloading
Bus parking
^Business Permit Valid
#DT Resident Permit Valid
Free parking lot
Pay parking lot
Available to public after 6 PMLotparkingStreetparkingPermitsvalid
FreeorPayMonthly Permits
(allows overnight parking)
Numbers in circles =
hour limits on free parking3
On-street parking is free, but limited
to 3 hrs unless posted for less
TO: Downtown Parking Commission
FROM: Bill Turnblad, Community Development Director
DATE: February 19, 2019 (Revised report)
RE: Opera on the River – Special Event Parking
INTRO
Rouse Legacy and Operatunity Theater of Forest Lake are requesting permission from
the City to hold a concert on August 3rd in front of the Lowell Park Pavilion. Event
setup, concert and take down would all occur on Saturday, August 3rd.
Lots 5 and 9 are requested to be reserved for this event. Lot 5 is proposed to be used for
service of alcoholic beverages and Lot 9 for vendors and portable restrooms. The lots
would be reserved only on August 3rd.
PARKING LOT RESERVATIONS
Lot 9 has 30 spaces and Lot 5 has 7 spaces. The fee would be $3 per space for the day,
or a total of $111.
COMMENTS
The request is consistent with the City policy to allow only the public parking lots east
of the Downtown Trail to be reserved for events.
ACTION REQUIRED
The Parking Commission should review the request and make a recommendation to the
City Council whether to reserve the public parking spaces for the event, and the amount
of the fee.
cc: Obed Floan
attachments: application form
Bt
612-803-3688 OperaOnTheRiver@OperatunityTheatre.org
MAIN
STAGE
Artists
Tent
Roped-Off
VIP Seating
Liquor
Enclosure
Soundboard
Tent
FREE
SEATING
On All Remaining
Open Areas Throughout
Rest of Park
Lawn chairs, Picnic Blankets
& Other Picnic Items
Welcome.
Food
/
Truck
Vendor
Area
- Artisan/Service/Merch./Non-Food Vendors
(All 10x10 Spaces)
- Port-A-Potty Areas (2 handicaps & 18 singles)
- Trash/Recycling Areas (12 Areas Listed)
PARK EVENT LAYOUT PLAN
• MAIN STAGE – 40x40
• ARTISTS’ TENT – 20x20
• LIQUOR ENCLOSURE – 30x10
o (Adjacent to Roped-Off VIP
Seating overlapping Lot 5)
• ROPED-OFF VIP SEATING – 40x40
XXX XXX XXX
XXX XXX - Street Barricades (5 Total)
-North Entrance to Lot 10
-Mulberry St E & Sam Bloomer
-Lot 8B connection to Lot 9
-Entrance to Lot 5
-Myrtle Street just past Entrance to Lot 4 XXX
• SOUNDBOARD TENT – 10x10
o (Enclosed with Roped-Off VIP
Seating, but adjacent to maximize
seating capacity)
PLANNING REPORT
DATE: February 20, 2019
TO: Downtown Parking Commission
RE: 2018 Revenues
FROM: Bill Turnblad, Community Development Director
Parking Lots
The parking lot budget is developed and maintained by the Police Department. Generally
speaking the surface lots generate about $100,000 to $140,000 more in revenue than required for
operating costs1. The surplus is transferred to the Parking Enterprise Fund (aka “capital
account”.)
The table below shows revenue and expenses for the surface lots from 2015 to 2018. The 2018
figures are not final and have not yet been audited.
1 Depreciation is not included in these totals.
Parking System Budget
Page 2
Comments:
1. Even though we had a lot of construction and disruption in the system in 2019, the
parking lot revenue stayed healthy with a $137,116 transfer to the parking enterprise
fund.
2. Parking permit revenue increased dramatically in 2018. This may be due in part to
successful collection of quarterly parking mitigation fees and increased sales for
commercial parking permits. But, that would not explain the entire increase. The
reasons for the increase may need more investigation.
3. The revenues generated by Lot 1 are falling steadily over the years since 2015. But, the
as the main users of the lot, the number of passengers for the St Croix Boat & Packet has
not decreased correspondingly. So, we should explore why this loss of revenue is
occurring. Perhaps there was a significant period of time that the revenue equipment
was not functioning.
4. The revenue from parking tickets was substantially higher than in 2017.
Parking Ramp
The parking ramp budget is developed and maintained by the Planning Department. Generally
speaking, revenue covers operation costs but not capital costs. Therefore, the Parking
Enterprise Fund has to cover capital needs for both the ramp and the surface lots.
The table below shows revenue and expenses for the parking ramp from 2014 to 2018. The 2018
figures are not final and have not yet been audited.
Comments:
1. Next capital expenditures are scheduled for 2020 and include replacement of revenue
equipment, computers and software.
2. The revenue from monthly parking passes is stagnant.
3. Revenue from transient sales (“cash and credit cards”) has increased steadily each year
since the ramp opened. In the last year, the increase is likely attributable to the opening
of the JX Event Center.
Parking System Budget
Page 3
Capital Costs
In 2013 the Parking Commission approved a Capital Improvement Program (CIP) to address
the maintenance needs of all of the parking lots. The CIP documents are attached.
Construction that was going to occur on Lots 13, 14 and 17 in 2018 was rescheduled for 2019.
Since Lots 13 and 14 were sold to the Crosby Hotel, we delayed work on Lot 17 until there were
several lots to be done. So, this year Lots 8 and 17 will be resurfaced at an estimated cost of
$143,000. And Lot 4 will be reconfigured to accommodate the closing of Chestnut Street to
traffic. The cost estimate for Lot 4 has not been completed yet. But, it will include replacement
of some curbing and re-striping.
After this summer, all parking lots in the system will have been reconstructed or resurfaced. So,
the next scheduled lot improvements will not be necessary until 2028.
Attachments: Ramp and Lot budget reports for 2018
CIP
bt
Capital Projects for
Downtown's Public Parking Lots
Lot Number Year constructed Asphalt (in)Gravel (in)Area (sf)Rehab Year Estimated Cost Comments
1 1980 2 6 36,000 M+O 2013 $68,000
2 unknown 26,800 M+O 2033 $50,652 Total reconstruction in 2013 - 4" asphalt, 6" gravel
3 1993 5 4 9,500 M+O 2014 $18,000
4 unknown 11,000 M+O 2033 $21,000 Total reconstruction in 2013 - 4" asphalt, 6" gravel
5 2013 M+O 2033 Total reconstruction in 2013 - 4" asphalt, 6" gravel
6 & 7 1993 5 4 10,000 M+O 2032 $19,000 Mill & Overlay in 2012
8a 1998 40,500 M+O 2018 $68,000
8b unknown M+O 2033 Total reconstruction in 2013 - 4" asphalt, 6" gravel
9 2013 4 6 20,600 M+O 2033 39,000 Square footage and cost includes 8b as well
10 2013 32,600 M+O 2033 $62,000 New in 2013
11 2000 3 6 13,000 M+O 2020 $25,000
12 1993 5 4 37,500 M+O 2015 $71,000
13 unknown 6,000 M+O 2017 $11,400
14 gravel 4,300 TR 2017 $30,000
15 2010 2030
16 1993 5 4 18,500 M+O 2014 $35,000
17 1997 39,500 M+O 2017 $75,000
18-20 1994 45,000 M+O 2028 $85,000
Notes: mill & overlay every 20 years
Total Reconstruction every 60 or as needed
Mill & Overlay cost estimated at $1.90/SF in 2014 dollars
Lot numbering system changed this year. Lots 13 and 14 were sold. So previous Lot 15 is now Lot 13, etc
TO: Downtown Parking Commission
FROM: Bill Turnblad, Community Development Director
DATE: February 13, 2019
RE: Scope of Parking Study
INTRO
The Downtown Parking Commission is preparing to undertake a study of the
downtown parking system. The purpose of the study is to identify strategies for
improving the capacity of the parking system without major capital investments. To
that end we have engaged Lance Bernard of HKGi to draft a scope for the study. The
draft scope is attached.
COMMENTS
The attached scope identifies two phases of work. The first is the study, the second is
implementation of the study.
Tasks in the first phase, the study itself, include:
1) Project coordination, by the parking consultant
2) Three meetings with the Parking Commission
a) Findings of analysis (as outlined in Task 3 below)
b) Discussion of study results
c) Review of final report draft and of scope of Phase 2 activities
3) Analysis of the existing system
a) Mapping of utilization data
b) Examination of the system’s regulatory and financing framework
i) Zoning Ordinance
ii) Revenues and expenditures
c) Review of 5 similar cities’ parking systems
d) Employee survey
e) Parking generation model development
i) This tool will help Parking Commission to analyze impact of each downtown
proposal for its potential impact upon the public parking system
Parking Study Scope
February 12, 2019
Page 2
4) Strategies and recommendations
a) Event parking
b) Employee parking
c) Revenue
d) Regulatory and/or revenue changes
5) Final deliverables
a) Draft report
b) Present to Parking Commission and City Council
More details can be found in the attached scoping document.
ACTION
The Parking Commission is asked to consider the scoping document and make changes
as desired. Once there is consensus on the scope, it will be brought to the City Council
for approval. Following that we will distribute it to parking consultants for cost
estimates and project proposals.
cc: Lance Bernard
attachment: Draft scope
bt
January 21, 2019 | Downtown Stillwater Parking Study | DRAFT SCOPE
Phase One Tasks
Task 1 Project Coordination
Task 1.1: Project Coordination
Task 1.1 provides time for HKGi to coordinate study tasks with City Staff.
Deliverables
Bi-weekly check -ins with City Staff via phone or email.
Task 2: Engagement
Task 2.1 Parking Commission Meetings
HKGi will attend and facilitate up to three (3) meetings with the Parking Commission. City
staff will be responsible for coordinating and scheduling the meetings. The purpose and
intent for each meeting is described below:
o Meeting #1: HKGi will meet with the Parking Commission to discuss key findings
from the utilization counts and peer review research (see Task 3).
o Meeting #2: HKGi will present draft recommendations to the Parking Commission
for their consideration. The purpose of this meeting is to reach a consensus on the
study results.
o Meeting #3: HKGi will meet with the Parking Commission to review the final
deliverables and scope Phase II activities.
Deliverables
Preparation and attendance for up to three (3) Parking Commission meetings.
Task 3: Exploration Phase
Task 3.1: Data Collection and Mapping
Data collected under this task will determine parking utilization rates by parking facility
and provide a baseline for confirming parking concerns. HKGi will utilize existing
utilization counts (provide by the City) to build base maps depicting the study area’s
parking attributes and utilization rates. Findings will help identify potential parking
reservoirs that are underutilized. The parking reservoirs may present opportunities for
employee parking or mitigate the parking needs/requirements for new uses or
redevelopment initiatives.
Task 3.2: Review existing regulatory structure and funding strategies
Zoning ordinance
Funding/financing policy
o Capital expenditures
o Ongoing operations and maintenance
Task 3.3: Peer Review
HKGi will research up to five (5) comparison downtowns for comparing their parking
requirements, district-wide parking models, pricing structure and financing mechanisms.
Findings from this task will help inform potential modifications to the City’s parking
requirements and district-wide parking approach.
Task 3.4: Employee Survey
HKGi will work with City Staff to prepare an online survey to better understand the number
of employees working in Downtown Stillwater during specific days and times. The survey
results will help inform Task 3.2 and 4.2. The City will be responsible for distributing the
survey.
Task 3.5: Parking Generation Model
Data collected under Task 3.1 will be integrated into a customized “parking generation
model.” The purpose of the model is to help determine the parking needs for new uses or
future redevelopment efforts. Model assumptions will utilize the city’s parking
requirements and policies to determine the study area’s current and future parking
demand. The model will be used to run future parking scenarios based on future land use
and redevelopment assumptions and parking reduction factors (e.g., parking demand
rates that reflect current utilization, best practices, or multimodal goals).
The “parking generation model” will help determine when a new use or redevelopment
initiative is unable to meet parking demands without building new off street park ing
supply.
Deliverables
Base maps depicting the study area’s parking utilization and attributes.
Memorandum documenting existing conditions and findings from the peer review.
Development of an on-line survey for the City’s use.
Parking generation model developed in Microsoft Excel.
Task 4: Strategies and Recommendations
Task 4.1: Event Parking
HKGi will develop recommendations for managing parking needs during large events (e.g.,
Lumber Jack Days and Harvest Fest). Various parking strategies may include shared
parking opportunities, shuttle services, and travel demand management strategies.
Task 4.2: Employee Parking
HKGi will develop recommendations for managing parking needs for downtown
employees. Various parking strategies may include shared parking opportunities, shuttle
services, and travel demand management strategies.
Task 4.4: Enterprise Fund Evaluation
HKGi will develop a funding tool that compares Downtown Stillwater’s Enterprise Fund
(fee-in-lieu payments for parking requirements) against other models. The model’s
assumptions will be based on findings from Task 3.3.
Task 4.5: Parking Framework
Our main objective throughout the planning process is to focus on an action/phasing plan
that outlines recommendations and strategies that maximizes downtown’s parking supply.
The recommendations and strategies will focus on the following:
o Employee parking
o Event parking
o Parking solutions for new uses or redevelopment initiatives
o Modifications to the parking ordinance (i.e., requirements and Enterprise Fund
model)
Deliverables
Memorandum documenting the proposed parking strategies and recommendations.
Development of an on-line survey for the City’s use.
Financial model developed in Microsoft Excel.
Task 5: Final Deliverables
Task 5.1: Draft Report
HKGi will provide a technical memorandum documenting the study’s process and findings.
Supporting materials used throughout the process (e.g., GIS files, spreadsheets, maps, and
power points) will be provided as part of the final deliverables.
Task 5.2: City Council
HKGi will prepare and attend one (1) City Council meeting. We will present the study’s
findings and recommendations.
Deliverables
Consolidation of the Task 3 and 4 memorandums into a final report.
Preparation and attendance at one (1) City Council meeting.
Phase Two Tasks
Once Phase I activities are complete, HKGi will prepare a detailed scope of work and budget for
Phase Two which will focus on implementation measures, while formalizing a preferred district-
wide parking approach. This will be done in close collaboration with City Staff and the Parking
Commission. Potential activities may include:
Stakeholder engagement to reach a consensus on the study’s recommendations
Zoning amendments
Design guidelines for parking structures
Wayfinding and signage plan
Design criteria for siting a new parking facility
Cost estimates for the recommendations
Shared parking agreements