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Home My WebLink About2019-02-05 CC Agenda Packet 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us REVISED AGENDA CITY COUNCIL MEETING FEBRUARY 5, 2019 REGULAR MEETING 4:30 P.M. RECESSED MEETING 7:00 P.M. 4:30 P.M. AGENDA I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Joint Meeting with Water Board on Smart Irrigation Controller Pilot Program 2. Gypsy Moth Presentation 3. Curve Crest Villas Proposed Sale/TIF #9/Development Agreement Provisions moved to February 19th Council Meeting IV. STAFF REPORTS 4. Police Chief 5. Fire Chief 6. City Clerk 7. Community Development Dir. – VistaTech 8. Public Works Dir. 9. Finance Director 10. City Attorney 11. City Administrator – Legislative/Lobbyist Update V. RECESS 7:00 P.M. AGENDA VI. CALL TO ORDER VII. ROLL CALL VIII. PLEDGE OF ALLEGIANCE IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 12. Certificates of Appreciation – Stillwater Winterfest X. OPEN FORUM – The open forum is a portion of the council meeting to address council on subjects which are not a part of the meeting agenda. The council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. 13. Greenstep Cities Presentation XI. CONSENT AGENDA – All items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 14. January 22, 2019 special and regular meeting minutes 15. Payment of bills 16. St. Croix Boat and Packet Company’s 2019 Dock Permit moved to February 19th Council Meeting 17. 2019 Pay Equity Report 18. Planning Commission New Member Appointment 19. Fire Departments of Washington County & St Croix County Mutual Aid Agreement 20. Liquor License Licensee Name Change – Pearl & Thief to Lolito 21. RESOLUTION approving 2019-2020 Labor Agreement between the City of Stillwater and AFSCME Council 5 22. Maple Island Brewery July 4th Event 23. RESOLUTION approving a design permit for the Crosby Hotel allowing for full-depth balconies 24. RESOLUTION approving Gambling Premises Permit at Maple Island Brewery XII. PUBLIC HEARINGS – Out of respect for others in attendance, please limit your comments to 10 minutes or less. 25. CPC Case No. 2018-68. This is the date and time for a public hearing to consider a request by Mark Guenther of Fenway Land Company, LLC, property owner, for the consideration of a Preliminary Plat for 11 single family lots and a rezoning of the property to RB, Two-Family Residential for the property located at 8393 and 8313 Marylane Ave N in the AP District. Notices were mailed to affected property owners and published in the Stillwater Gazette on January 11, 2019 (Ordinance - 1st Reading) XIII. UNFINISHED BUSINESS XIV. NEW BUSINESS 26. Historic Armory Site Review Conditional Use Permit 27. Concept PUD Amendment in Liberty Village 28. Demolition Designation Study for 709 2nd Street South 29. St. Croix Valley Rec Center donation XV. COUNCIL REQUEST ITEMS XVI. ADJOURNMENT Minnesota GreenStep Cities Page 1 of 2 Custom Search =i 1 • f Home i About I Best Practices i Steps.t-5 i Recognition I All Cities ! Ordinances 1 City login ( Contact Stay Connected , Show me all actions related to! vi Fitter The GreenStep 29 best Buildings and Lighting Land Use practices i 1.Efficient Existing Public Buildings 6.Comprehensive,Climate and Energy " ; Benchmark energy and water usage tiz ^ ` Plans:Build public support and legal I • Make planning and tracking easier:download ident fy savings opportunities in ! validity to long-term infrastructural and :. I this spreadsheet that lists all unique actions— consultation with state programs,utilities regulatory strategy. approximately 175—for all 29 best practices, and others to implement cost-effective energy and j I sustainability improvements. 7.Resilient City Growth:Increase financial and • Cities that implement a minimum number of best environmental sustainability by enabling and , practices organized into these five topical areas 2.Efficient ExistingPrivate q will be recognized Buildings:Provide encouraging walkable housing and retail land use. q as Step Two and Step Three incentives for energy,water and sustainability 1 GreenStep Cities.See What we Step Two and Three Recognition Min mums? improvements in existing buildingsr'building sites. 8.Mixed Uses:Develop efficient land patterns that j generate community health and wealth. 3.New Green Buildings:Construct new building s to € Cities should claim credit for best practices I 9 : already implemented.Adding best practices over ! meet or qualify under a green building framework. I 9.Efficient Highway-and Auto-Oriented a time will garner additional recognition. Development:Adopt commercial development and 9 4.Efficient Outdoor Lighting and Signals:Improve ( design standards for auto-oriented development i • For each best practice,and depending on city the efficiency and quality of street lighting;traffict corridors and Dusters. E category(A,B or C);a city needs to complete one signals and outdoor public lighting. i or more actions from a list associated with the j 10.Design for Natural Resource Conservation: 1 bestpractice.See What caz r is m city:n? Y y 5.Building Redevelopment:Create economic and Adopt development ordinances or processes that ; regulatory incentives for redevelopment and i protect natural systems and valued community assets. • repurposing of existing buildings. I i i E i Transportation Environmental Management Resilient Economic&Community i . Development 11.Living Streets:Create a network of 1 ! 15.Sustainable Purchasing:Adopt 1 green complete streets that improves city - 'A environmentally preferable purchasing " 1 i 24.Benchmarks and Community r quality of life and adds value to surrounding policies and practices to improve health ; Engagement-.Adopt outcome measures properties. and environmental outcomes. for GreenStep and other city v,.a i sustainability efforts,and engage S 12.Mobility Options:Increase active transportation 16.Urban Forests&Soils:Add city tree and plant community members in ongoing education,dialogue 1 and alternatives to single-occupancy car travel. cover that conserves topsoils and increases and campaigns. community health,wealth,quality of life. I 13.Efficient City Fleets;Implement a city fleet 25.Green Business Development:Expand a investment,operations and maintenance plan. 17.Stonnwafer Management:Minimize the volume s greener,more resilient business sector. t of and pollutants in rainwater runoff by maximizing 14.Demand-Side Travel Planning:Implement green infrastructure. 26.Renewable Energy:Remove barriers to and Travel Demand Management and Transit-Oriented encourage installation of renewable energy generation I Design in service of a more walkable city. 18.Parks and Trails:Increase active lifestyles and capacity. property values by enhancing the city's green infrastructure. 27.Local Food:Strengthen local food and fiber production and access. 19.Surface Water;Improve local water bodies to sustain their long-term ecological function and 28.Business Synergies and EcoDisiricts: i community benefits. Network/cluster businesses and design neighborhoods to achieve better energy,social, 20.Efficient Water and Wastewater Systems; economic and environmental outcomes. IAssess and improve city drinking water and : € wastewater systems and related facilities. 29.Climate Adaptation and Community Resilience:Plan and prepare for extreme weather. s? 21.Septic Systems;Implement an environmentally adapt to changing climatic conditions;and foster ` sound management program for decentralized { stronger community connectedness and social and 9 ' wastewater treatment systems. i economic vitality. 22.Solid Waste Prevention and Reduction: Increase waste prevention,reuse and recycling, moving to a lower-consumption,more cyclical, f biological approach to materials management. 23.Local Air Quality:Prevent generation of local air j contaminants to improve community health. f M:nnesoia Pollution Control Agency , Contact i Web site policy(click here to report a bad web;init 1 https://greenstep.pca.state.mn.us/bestPractices.cfm 11/28/2018 CU 4-4 v c Q.) rn a o �a v E m o z to c o c a a 0 L m °' E ,� °° m 00 v, c a O c ' Q co :E co ZL. a E '. L +, O oA N ro >. 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C — ° > ° ^ to OO C > a) > a) u ro v 3 ra u to L 3 \ v N O °.) n CO h ° on ° C Q ° •_ O u ,U i2 C p p v, O °- c ael v, OA a 3 •- O +, 0 . - O ,is -0 .-O a) v -0 = ' , a� ° `° m U Q- ° a 0 o c - L 0 3 '� u on coL v o_ _ O U -o v; E c D_ -a Q a) E .= E \ Q a Q u ° c L N ca ° c .a u Q 0 O ° -a N O c -0 a v, 0 a) = CL co .i C N a) U c.v°- m 0 d' = V1 U LD .0 N o_ ro co �1 _c U ei Ti "O .� U N ,'�i, (6 N J N PA N N -o C v a o = CD U C- - rC a) a) . • 3 a) s- r., a it a a) m c a) a) 4' 4-; a) t) > C c OD tw Co a •- .Q a) C 0 ° sri Q- t ac) > vs s- O op •3 C +, > O co cri Q s f3 a) = M C C > o CO '� a CV tco too c o co N +� N II j U C O i N O = Co C •i= on E °c° — C - O aJ u •a) C c O "a '•' CC Q U 0 a) E CD O C Co 7 Q OL = o • L1 u +� C E Co C L Q. E 0 Q .+-+ "O (a i "6 O C C ° - u .' o o tin �, a� f° �, v •co ° 0 a 0 a) = _c C by U U a) a L C C O Co Y on U Co yj 1_, to -O — Co - C a i O - •(j CS c +T, C O \ O > c >, ra O 'In C o Co co E t o _ _ C c C v o O v :� Z o C Co •u-° c 0 - Cfal c>o @ O > O U sc U O C C to ° y a) a) v L C C a) U U Co Ln• V +' +' o s > a) ai C U n Co +� 0 Co a)` c co C E > d • w° Co m Co+ Co cn II a. Co O O �O E 3 a o ° a c v C O a 2 L La N E N a)� u ro 1" O c a1 C . Ol. a) +' •O v... Co In Co C •.a (° CD _a N ° u a T .N c $ v, N E +' ▪ In 3 6 > E v C c a \ 0 o Q 2 a 3 a w m C Cr fa E a)C , o o = •u c •• , a E u > co O _ ° E 3 ly OQ u0 E to v v, w cn ... 3 coCO 6 v o c c ) on v ° u 'v C E v .E v a N O o x a) An W Co .a ° ,_ C ro O *' +, •> ai Q C OA - o Q - m i.. L in U In CoU• v O co o 3 C r) "O In v C v.; o (n To 8 v Q CU E u c v C CO C 0 3 ° Co .— �e co s_ a) N c• E c v • 0 to .0 co _ u i E �_ o c o v' o ° Iri o 3 o) E •>. Q. O v •- C 0 O 0 Q ' ' E . 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U CIO a' Co O ` a) C rC O O >� p • . ° E C o a _a o E v) aci o a v U cij u >• N -0 v t o ;_, o co v ,,; u - I- c >, o v a) -0 ° c �' •" Q .0 c a) E Q v • Y C C i c 7 c a) �, o C .n to E t au > S_ N _° u i O Q O \ co = s.F. co CO .O cu O -O Co C 4 oA 0 OD 0 ° 3Co 0 d Q G o i '' E N E ao .Q a• Cla 0 L O O O U C .•i 0 °U a) GCa h>0 Q - O c u E O u E— 2 (i U v) v N v1 w = w Q vCU .p m co xi u o -o ai v a) Lri ro -C O. c ou Ni E rri = a cv u -o ai L i ,) ro u c . 0 m C C 0 0 U (�j CO (p a m w a m w COZ CO Z co t O a, LE O c +, +- c +- +. o ® O co a c a) c C a) O CP 0 v °J E CI) a) a) a) a) a 0_ a 0_ E E E E 4- O 4 O co (o ) c O L C C a a L c E �a >. a) CU o (U f° :° 0 c u an a) QJ 3 O c r v (o `^ a, a' o 47, E 0 -a o ao c ci)cQ •a, u f6 c •(p VI ) p O 0 C (o N c 7 L u (v 0 C • C N 3 co `� o '-c E n C E o w a-, u,:, u (o m .0 Cl) • `> u Cl) o u OC E c ° E CD a c c +,ra a) v C v E c 0 L 4-• i oTs -_ L -0 0 L ? N. a) C L 'Cr) o O Cl) a) a) .N oA o a) o �, + E c O (., c `_ a) Q *' c E v = u .N E Q (U io c +- (o 3 3 w E E >' o 0 0 mr. u () c O o U ,fl m E \ a +� o a+) a) E = Cl) To < E a) 3 >.• O E 6 C o0 • ..O L (O O a) O Cl) C N Cl) +' Cl) O a1 in (Co (° a) c 3 u u, a to Q > a) ro .0 OA Q a) c -0 -0 L cra r(^o CO (\i, +�+ 0 U 7 Q OL a) .. E 0 c 2cu ` (o m c 0 a) E ;_. (°)., E Q _v E CO - a) a) o c cu > u C o o u E a3, _c .0 +, a, u to 3 N U \ +O•. i to `� 0 C 6 (C -�cc "CS cp v Q `� E LA 0 C Q `co T v) = o a) >. _Q .0 y r _o o N C O Y N s 0- E 6.. �° C Q Q > C �° a) E v ns 0 > t — (6 0 f6 N a) OD i•+C a) a) .0 L L tat) 3 LO Cl) 3VI 0 L Y_ U o E u vC aL) c U' Cl) (co aa)) L 3 '(o a c o '- Cl) Cl) EU a) _C CU u (n ro c C __ Cl) 0 i C E N Cl) a) _ N ..0 H L co Cl) O u (O L Y u _ a...CU O �_ C L L v O v O an L c E .c CL ° C o Q ° co CD ° n 3 ° 0 cca f0 (0 E N O -C 2 E $ aJ L L v, (p oA O. 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CL CO CO z CO co LU z C 4-,.c te-, O C 4-, + f6 = 4-,O v) Q •,C-F, a1 Q c a) C 4-' 0 a) _N a) _N a) a a a a E E E E y_ N E a) 4- >- 1- = co 'O L O = V 4., L L ., U C- L -0 0 a) v, C C 0 roY -C a) = vi "O -C L co U' cy -O cn I C I I Q t U c O ., N co To OL C U u° 3 a) O O -a v @ vv)i a) •a. fl c c c Y v, a t o c c no v, 3 -0 E c E _0 o _ a •° u aa) 0 _ ° _0 u c o C 0.) ro O a1 M1 a-+ .- = C •._ �• 2 O +�+ a1 M1- X 'cn \ C ro co _a b0 O bn 0 N Y W C a) j, a a� I a tip L c6 Q_ -CO L O E In .Q a) a) ++ 0 c6 -O L) L C _0 "6 E d4 U' .'= U (C• fC = 7 •U b�.0 70 Y �O'' •c64-4 cL6 a CO "O +0.+ a) O >' a) Y = a-4 u roJ = �0.. 7 9-- O = CU N Y E O O L ro 'en CC i) bA a) 'Q v N O U C .4-: a) O _N V) a _ i _ 47, a) �.. L N a) C� of C +-I cu -_ a L ?_ Q U .4--, a1 ba \ Cl) CO 4-, O_ = a C >• OC CD 0 "Q U C _ 'a Q _ L O bn Cl) .ro C +_-' L ro +-• w co C ro ^ " -3 E a. 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Demand-Side Travel Planning: Implement Travel Demand Management and Transit-Oriented Design in service of a more walkable city. Environmental Management 15. Sustainable Purchasing: Adopt environmentally preferable purchasing practices and policies. 16. Urban Forests: Add city tree and plant cover that increases community health, wealth and quality of life . 17. Stormwater Management: Minimize the volume of and pollutants in rainwater runoff by maximizing green infrastructure. 18. Parks and Trails: Support active lifestyles and property values by enhancing green infrastructure. 19. Surface Water Quality: Improve local water bodies to sustain their long-term ecological function and community benefits. 20. Efficient Water and Wastewater Systems: Assess and improve drinking water and wastewater systems and related facilities. 21. Septic Systems: Implement an effective management program for decentralized wastewater systems. 22. Solid Waste Reduction: Increase waste reduction, reuse and recycling. 23. Local Air Quality: Prevent generation of local air contaminants to improve community health. Economic and Community Development 24. Benchmarks & Community Engagement: Adopt outcome measures for GreenStep and other city sustainability efforts, and engage community members in ongoing education, discussion, and campaigns . 25. Green Business Development: Support expansion of a greener, more resilient business sector. 26. Renewable Energy: Remove barriers to and encourage installation of renewable energy generation capacity. 27. Local Food: Strengthen local food and fiber production and access. 28. Business Synergies: Network/cluster businesses to achieve better energy, economic and environmental outcomes. 29. Climate Adaptation & Community Resilience: Plan and prepare for extreme weather, adapt to changing climatic conditions, and foster stronger community connectedness and social and economic vitality. m~ MINNESOTA POLLUTION I I CONTROL AGENCY GREAT PLAINS INSTITUTE HetlerE:llf;f!J~ BeNerWurld "· ~ [b \GU L ,, .M I N N El,(.ffA "ITI E~ m COMMERCE ffl DEPARTMENT ENERGY RESOURCES Minncsot~ MINNeSOTA ENVIRONMENTAL QUALITY BOARD Page 1 LIST OF BILLS Ace Hardware Supplies 7.18 Advance Auto Parts Equipment repair supplies 0.63 Advanced Graphix Inc. Custom graphics for boat 410.00 AE2S Construction City Hall Project 12,218.90 Amdahl Locksmith Inc Chris Rekeylock 109.00 Animal Humane Society Pound charges 362.00 Aspen Mills Uniforms 639.82 Auto Owners Insurance Company Flood Insurance 9,524.00 Braden Construction Inc. City Hall Project 65,444.44 Burks Tree and Landscape Care Tree Care 1,287.00 Cargill Inc. Deicer 2,186.01 CDW Government Inc. iPad cases 424.88 Century College Training 12/11/18 395.00 Century Link Telephone 134.48 Cintas Corporation Uniforms & mat cleaning service 295.75 Cities Digital Solutions LaserFiche 13,613.00 City of Woodbury 2019 SWAT participation 4,600.00 Comcast Internet & Voice 322.55 Coverall of the Twin Cities Commercial cleaning services 540.00 Crysteel Truck Equip Equipment repair supplies 530.92 Daleo Janitorial supplies 816.99 Donald Salverda & Associates Leadership Group 558.91 Dynamic Fire Protection City Hall Project 4,728.15 ECM Publishers Publications 190.00 Emergency Medical Products Defib pads 122.30 Environmental Resources Management Professional services 516.50 Envision Glass Inc City Hall Project 22,182.50 Flexible Pipe Tool Co . Equipment repair charges 449.80 Galls LLC Jacket -Gannaway 93.90 Geier Maureen Reimburse for expenses 118.87 Geocell LLC Training 1,270.00 Goodyear Commercial Tire Tires 4,119.93 Grainger Supplies & tools 499.26 Granicus Inc Qtrly web streaming service 1,118.55 Greiner Michael Reimburse for mileage 69.14 Group Medicareblue RX Retiree Health Ins Prescription 4,404.00 Hansen Eric Reimburse for iPad 590.00 Hardrives Inc. Street Project 153,553.48 Heritage Printing Inc. Forms 125.55 IACP Membership 190.00 Integrity Land Development Inc Neal Ave right of way 132,819.84 League of MN Cities Workers Comp Claim 1,388.87 Loffler Companies Telephony Labor 330.00 Mansfield Oil Company Fuel 1,868.95 Menards Supplies & Tools 3,513.30 Metropolitan Mechanical Contractors Maintenance agreement 2,162.00 MidAmerica Technical Services Inc Pioneer Park Restrooms 3,804.25 Page 2 Midwest Special Instruments Equipment repair 241.63 MJs Contract Appliance Inc Refrigerator 856.00 MN Dept of Labor and Industry License renewal 100.00 Modern Heating & Air Building repair charges 1,925.12 Municipal Emergency Services Career tracking 3,508 .00 NELCOM Wireless Comm. Siren repair 202.50 Newman Signs Vinyl roll & protective overlay film 1,190.25 Office Depot Supplies 312.73 OnSite Sanitation Portable Restroom 128.00 O'Reilly Auto Parts Shop tools 18.98 PermitWorks LLC Software 2,685.00 Primary Products Co. Nitrite gloves 100.40 Regions Hospital AED's for Police Squads 3,204.64 Rehn Code Consulting Services Plan review 1,337.54 Roettger Welding Inc. Powder coat steps 50 .00 Shilts Cindy Reimburse for mileage 100.92 Sign Outlet Store Signs 467.71 Simplifile LC Filing fee 50.00 Stepp Manufacturing Co Inc Equipment repair charges 7,990.23 Stillwater Collision and Mechanical Equipment repair 1,047.90 Stillwater Rotary Club Membership 190.00 Strategic Insights Inc. Plan-it software renewal 725.00 Summit Companies Annual Sprinkler Inspection 755.00 Templin Robert Reimburse for work boots 160 .00 The Foundation Professional services 375.00 Truck Utilities Inc. Equipment 49,442.00 Turnout Rental LLC Turnout gear 640.00 Unique Paving Materials Inc. Cold mix 147.15 Valley Trophy Inc. ·Nameplates 65 .30 VariTech Force America Equipment repair supplies 339.67 Verizon Wireless Wireless Service 2,116.71 Walmart Community Pop & donuts 33.87 Washington Conservation Distr Shared Educator & BMP Ma int 1,964.74 Washington County Election Election Maintenance 5,810 .00 Winnick Supply Supplies 194.91 WSB & Associates Inc. MS4 Services 92.00 Ziegler Inc. Paint 31.41 REC CENTER 1ST Line/Leewes Ventures LLC Snacks for concession supplies 920.50 4Front LLC Floor graphics 250.00 Ace Hardware Supplies 373.87 AT&T Mobility Cell phone 72.25 Cintas Corporation Mat cleaning service 103.00 Coca-Cola Distribution Beverages for concessions 2,711.28 Comcast TV Internet & Voice 493.57 Cub Foods Hotdog buns 12.00 Daleo Janitorial supplies 162.68 HDR Architecture Holiday Credit Office Menards Pepsi Beverages Company R&R Specialties Inc. Riedell Shoes Inc. Twin Cities Dots & Pop LIBRARY Brodart Co CDW Government Inc. (engage Learning Cintas Corporation Dell Marketing LP. Floyd Total Security Midwest Tape Office of MN IT Services Paper Roll Products Pro-Tee Design Toshiba Business Solutions Xcel Energy ADDENDUM Board of Water Commissioners Met Council Poliszuk Daniel & Marie Washington County Sheriff Xcel Energy Adopted by the City Council this 8th Day of January, 2019 Page 3 Rec Center Dome Project 1,205.35 Fuel 272.21 Supplies 82.44 Beverages for concessions 1,070.60 Equipment repair supplies 1,588.55 Skates 498.24 Concession supplies 1,719.36 Materials -119.47 Library IT Project 755.95 Materials Adult Fiction 282.71 Misc. charges -Plant 89.04 Library IT Project -Public Computers 16,010.30 Security Monitoring 178.20 Materials -Audio 4,324.02 Phone -December 2018 138.50 Supplies 188.15 Fobbed Security System 8,463.90 Maintenance Contract Recurring 36.36 Gas 5,011.81 Jan WAC Charges 297.00 Jan SAC Charges 2,460.15 Utility overpayment 73.95 Public Safety System 40,672.80 Energy 25,720.32 TOTAL 659,609.44 CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION AUTHORIZING THE CITY OF STILLWATER TO ACCEPT A DONATION FROM THE STILLWATER BLUELINE BOOSTERS CLUB WHEREAS, the City owns and operates the St. Croix Valley Recreational Center, which includes an ice arena and associated locker rooms; and WHEREAS, the Stillwater Blueline Boosters Club (“Boosters”) rents ice time at the ice arena and uses the boys’ locker room; and WHEREAS, the boys’ locker room is in need of improvements; and WHEREAS, the Boosters would like to donate funds specifically to be used for improvements to the boys’ locker room; and WHEREAS, the City agrees to use the funds from the Boosters for improvements to the boys’ locker room at the ice arena. NOW, THEREFORE, be it resolved that the City Council of the City of Stillwater does hereby accept the donation in the amount of $25,365.00 from the Stillwater Blueline Boosters Club to be designated and used toward the improvements to the boys’ locker room at the St. Croix Valley Recreational Center. Approved by the City Council of the City of Stillwater, Minnesota this 5th day of February, 2019. CITY OF STILLWATER Michael Polehna, Vice Mayor ATTEST: Beth Wolf, City Clerk 216 4th Street N, Stillwater, MN 55082 651‐430‐8800 www.ci.stillwater.mn.us AGENDA CITY COUNCIL MEETING FEBRUARY 5, 2019 REGULAR MEETING 4:30 P.M. RECESSED MEETING 7:00 P.M. 4:30 P.M. AGENDA I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Joint Meeting with Water Board on Smart Irrigation Controller Pilot Program 2. Gypsy Moth Presentation 3. Curve Crest Villas Proposed Sale/TIF #9/Development Agreement Provisions (available Tuesday) IV. STAFF REPORTS 4. Police Chief 5. Fire Chief 6. City Clerk 7. Community Development Dir. – VistaTech 8. Public Works Dir. 9. Finance Director 10. City Attorney 11. City Administrator – Legislative/Lobbyist Update V. RECESS 7:00 P.M. AGENDA VI. CALL TO ORDER VII. ROLL CALL VIII. PLEDGE OF ALLEGIANCE IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 12. Certificates of Appreciation – Stillwater Winterfest X. OPEN FORUM – The open forum is a portion of the council meeting to address council on subjects which are not a part of the meeting agenda. The council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. 13. Greenstep Cities Presentation XI. CONSENT AGENDA – All items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 14. January 22, 2019 special and regular meeting minutes 15. Payment of bills 16. St. Croix Boat and Packet Company’s 2019 Dock Permit (available Tuesday) 17. 2019 Pay Equity Report 18. Planning Commission New Member Appointment 19. Fire Departments of Washington County & St Croix County Mutual Aid Agreement 20. Liquor License Licensee Name Change – Pearl & Thief to Lolito 21. RESOLUTION approving 2019‐2020 Labor Agreement between the City of Stillwater and AFSCME Council 5 22. Maple Island Brewery July 4th Event 23. RESOLUTION approving a design permit for the Crosby Hotel allowing for full‐depth balconies 24. RESOLUTION approving Gambling Premises Permit at Maple Island Brewery XII. PUBLIC HEARINGS – Out of respect for others in attendance, please limit your comments to 10 minutes or less. 25. CPC Case No. 2018‐68. This is the date and time for a public hearing to consider a request by Mark Guenther of Fenway Land Company, LLC, property owner, for the consideration of a Preliminary Plat for 11 single family lots and a rezoning of the property to RB, Two‐Family Residential for the property located at 8393 and 8313 Marylane Ave N in the AP District. Notices were mailed to affected property owners and published in the Stillwater Gazette on January 11, 2019 (Ordinance ‐ 1st Reading) XIII. UNFINISHED BUSINESS XIV. NEW BUSINESS 26. Historic Armory Site Review Conditional Use Permit 27. Concept PUD Amendment in Liberty Village 28. Demolition Designation Study for 709 2nd Street South 29. St. Croix Valley Rec Center donation XV. COUNCIL REQUEST ITEMS XVI. ADJOURNMENT ~SAFE WATER COMMISSION Program cost 1-6 Zones Hydrawise 1-6 stations Item Units Retail Hunter Hydrawise controller 1-6 stations 100 $ 337.44 Installation 100 $ 180.00 Program management annual fee 1 n/a Annual controller service fee 100 n/a Total Fee Property owner contribution to SWC $30 per unit) Total Annual Cost To Stillwater 7-12 Zones Hydrawise 7-12 stations Item Units Retail Hunter Hydrawise controller 7-12 stations 100 $ 423.24 Installation 100 $ 190.00 Program management annual fee 1 n/a Annual controller service fee 100 n/a Total Fee Property owner contribution to SWC $40 per unit) Total Annual Cost To Stillwater 13-24 Zones Hydrawise 13-24 stations Item Units Hunter Hydrawise controller 13-24 stations 100 Installation 100 Program management annual fee 1 Annual controller service fee 100 Total Fee Property owner contribution to SWC $50 per unit) Total Annual Cost To Stillwater Extra Fees Wired Flow Meter Installed Wireless Rain Sensor Installed $ 250.00 $ 100.00 Retail $ 755.40 $ 210.00 n/a n/a Per Unit bill to Total Billed to Stillwater Stillwater $ 186.01 $ 18,601.25 $ 150.00 $ 15,000.00 $ 7,500.00 $ 7,500.00 $ 24.00 $ 2,400.00 $ 43,501.25 $ (3,000.00) $ 40,501.25 Per Unit bill to Total Billed to Stillwater Stillwater $ 233.55 $ 23,355.35 $ 160.00 $ 16,000.00 $ 7,500.00 $ 7,500.00 $ 24.00 $ 2,400.00 $ 49,255.35 $ (4,000.00) $ 45,255.35 Per Unit bill to Total Billed to Stillwater Stillwater $ 416.60 $ 41 ,659.90 $ 180.00 $ 18,000.00 $ 7,500.00 $ 7,500.00 $ 24.00 $ 2,400.00 $ 69,559.90 $ (5,000.00) $ 64,559.90 Safe water Commission 2019 Smart Controller program 50 Units Water Board Controllers Controllers Installation 50 Units Browns Creek 50 BC 50 WB 100 WB/ BC Program management annual fee Annual controller service fee Property owner contribution Browns Creek Contribution Water Board Total Contribution $ 9,300.63 $ 9,300.63 $15,000.00 $ 7,500 .00 $ 1,200.00 $ (3,000.00) $39,301.26 $ (9,300.63) $30,000.63 216 4th Street N, Stillwater, MN 55082 651‐430‐8800 www.ci.stillwater.mn.us CITY COUNCIL MEETING MINUTES January 22, 2019 REGULAR MEETING 4:30 P.M. Mayor Kozlowski called the meeting to order at 4:30 p.m. Present: Mayor Kozlowski, Councilmembers Collins, Junker and Polehna Absent: Councilmember Weidner Staff present: City Administrator McCarty City Attorney Land Police Chief Gannaway Fire Chief Glaser Community Development Director Turnblad Public Works Director Sanders Finance Director Provos City Clerk Wolf OTHER BUSINESS Curve Crest Villas Proposed Sale / TIF #9 / Development Agreement Provisions City Administrator McCarty explained that the City and Curve Crest Villa Limited Partnership entered into a Development Agreement in 2002, for the development of Curve Crest Villas multi‐family housing, located at the intersection of Orleans Street and Washington Avenue. Late last summer, the developer, Tim Nolde, approached the City regarding a proposed sale of Curve Crest Villas. Mr. Nolde requ ested that the City review the proposal and provide him with direction in regard to the sale provisions within the Development Agreement. In addition, the prospective buyer has brought forth some language that needs to be reviewed. City staff have been performing due diligence review of all the provisions of the Development Agreement. Staff has requested that the City’s bond counsel review the proposed sale relative to the tax increment financing (TIF) note provisions included in the Development Agreement. Mr. Nolde stated that the housing was built in 2001 and opened in 2002. There are 90 units; 72 are considered affordable housing and will remain so until 2031. He added that the original Development Agreement stipulated that the sale of the development would generate revenue back to the City. The buyer needs that clause in the Development Agreement extinguished so if they sell it in another 20 years, they do not have to pay the City again. City Attorney Land stated she would not have interpreted the clause to mean the City receives revenue any time it is sold, but only with the initial sale by the original developer. The City invested a significant amount of sweat equity into the project. The clause ensured the City was made whole if the property was sold. City Council Meeting January 22, 2019 Page 2 of 8 Mary Ippel, Briggs and Morgan, the City’s bond counsel, reported that under TIF law, the development would have to comply with low and moderate income requirements for the 25‐year life of the TIF note, which runs until 2029. She added that there are two notes held by two different banks. One of the things that must be determined is whether those two banks will be keeping those notes. Mr. Nolde pointed out that in October he submitted his analysis of what he thought he owed the City. His attorney has also done a detailed analysis. If HUD had not been shut down due to the present government shut‐down, the deal would have fallen through. He would like the City to do the review and not just sit on it for nine months. He stated the Development Agreement says the City gets a certain share of the proceeds. The proceeds are based on what is left at the end of the sale. The partnership owes money to the banks under the TIF loans. The TIF stream would continue regardless of whether he pays those notes or not. City Attorney Land stated that the language says the distribution of the profits from a sale or refinancing will be controlled by the partnership agreement. The 80% share of the distribution due the general partner will be distributed 50% to the general partner, 50% to the City. The agreement is complicated and an auditor should review it to determine what the City is entitled to. City Administrator McCarty indicated that he would ask the City audit firm to look at the provisions and verify the numbers. He will share the information with Mr. Nolde and revisit the issue at the next Council meeting. Mayor Kozlowski stated he also would like a breakdown of the City’s equity in the property at the time of the original sale of the property to Mr. Nolde. Planning Division Work Plan for 2019‐2022 Community Development Director Turnblad led discussion of the Planning Division Work Plan and the major projects slated for 2019: a Sign Ordinance amendment; a lease agreement with MnDOT for Chestnut Street after it becomes a plaza; a riverwalk design; finishing the 2040 Comp Plan; a parking capacity study; a development plan for the Minar Neighborhood; and amendments to the Short Term Home Rental ordinance. Councilmember Polehna asked about Yard Parking; and Mr. Turnblad replied that Yard Parking is on the work list for 2019, but staff has not started working on it yet. On a question from Councilmember Junker about where the Aiple property and Bridgeview Park are on the priority list; Mr. Turnblad answered that the master park plan for the Aiple property is being done this year, and Bridgeview Park design and remodeling of the Bergstein buildings is slated for 2020. Councilmember Polehna suggested the City consider another park naming contest. He stated the City also should develop a master plan for the Rec Center. Mr. Turnblad responded that a master plan for the Rec Center is planned in 2020. He confirmed that if possible, the Council would like to move a master plan for the Rec Center into 2019. City Council Meeting January 22, 2019 Page 3 of 8 STAFF REPORTS Police Chief Gannaway informed the Council that in the span of two weekends, Stillwater had four opioid overdoses. One was a fatality. Without lifesaving measures by police and fire department personnel, two more of them would have been fat alities. He asked the public to help fight the opioid epidemic by knowing what their teenagers are doing, dropping off unused prescription drugs at the Washington County Sheriff’s Department, and educating their youth about the problem. Community Development Director Turnblad updated the Council on the City Hall project. He reported that staff hopes to schedule interviews for the Zoning Administrator position next week. Public Works Director Sanders stated that 13 highway light poles downtown have been removed due to deterioration. Xcel Energy has identified 15 more that should be removed. The original lease agreement with Northern States Power, now Xcel Energy, expired two years ago. Xcel stated replacing the lights would cost the City $2,500 per light. The pedestrian lights, which were installed in 1999, are still under the lease/ownership of Xcel until 2024 or 2025. He provided a map showing locations of the lights. For the long term, the City will have to address downtown lighting because in another three to four years, the agreement with Xcel will expire and all the lights will belong to the City. Mr. Sanders added that he often fields a question about hanging flower baskets on the lights. Xcel has stated they will not allow hanging flower baskets on any of their poles. Councilmember Polehna would like the City to work with the Heritage Preservation Commission and Planning Commission to devise a light plan and consider a different style of lights than the shoebox lights. Mayor Kozlowski asked about the life span of the remaining lights; and Mr. Sanders predicted over the next few years there may be 8‐10 more highway lights per year that deteriorate. The pedestrian light poles are not deteriorating because they are fiberglass. Xcel prefers not to have anything on their poles. The City owned the poles from 1991 to 1999 ‐ that is the only reason they have the banners and Christmas lights on them now. Staff will meet with Xcel Energy on Friday to talk about the lighting. Council consensus was to approve the replacement of eight lights, at $2,500 per light, by Xcel Energy for a total of $18,000. City Administrator McCarty reminded the Council of the League of Minnesota Cities legislative exchange February 20‐21, and the National League of Cities meeting in Washington DC the second week in March. Councilmember Polehna noted that in meetings on the Manning Avenue/Highway 36 intersection, Washington County is considering asking the legislature for money to complete the project. He feels this might be a good project for Stillwater’s lobbyist to work on. Mayor Kozlowski suggested reaching out for support from Oak Park Heights and Bayport, since traffic safety on Highway 36 impacts everyone in the area. Mr. McCarty stated in the 2019 budget there are some funds designated as a placeholder for the potential engagement of a lobbyist for legislative activities, but the City does not have a City Council Meeting January 22, 2019 Page 4 of 8 standing lobbyist contract. He will contact Brian McDaniel, who may be interested in being the City’s lobbyist in 2019. Mr. McCarty will report back at the February 5 meeting. Mayor Kozlowski recessed the meeting at 5:36 p.m. RECESSED MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:01 p.m. Present: Mayor Kozlowski, Councilmembers Collins, Junker and Polehna Absent: Councilmember Weidner Staff present: City Administrator McCarty City Attorney Land Community Development Director Turnblad City Clerk Wolf PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of the January 8, 2019 regular meeting minutes Motion by Councilmember Collins, seconded by Councilmember Polehna, to approve the minutes of the January 8, 2019 regular meeting. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS There were no petitions, individuals, delegations or commendations. OPEN FORUM There were no public comments. CONSENT AGENDA Resolution 2019‐014, Directing payment of bills Possible approval of sanitary sewer adjustment Possible approval of Brian’s Bocce Ball Tournament Event ‐ February 23, 2019 Possible approval of purchase of 2019 Ford 550 truck with plow for Public Works Resolution 2019‐015, resolution amending Resolution 2018‐273 adopting 2019 Fee Schedule Resolution 2019‐016, approving the 2019‐2020 Labor Agreement between the City of Stillwater and Minnesota Public Employees’ Association Motion by Councilmember Polehna, seconded by Councilmember Junker, to adopt the Consent Agenda. Ayes: Councilmembers Collins, Junker, Polehna, and Mayor Kozlowski Nays: None City Council Meeting January 22, 2019 Page 5 of 8 PUBLIC HEARINGS Case No. 2018‐33. An appeal request by Midnight Real Estate, LLC, property owner, for the reconsideration of the HPC’s denial of balconies on the Crosby Hotel’s Main Street façade. The property is located at 232 Main Street North in the CBD district. Community Development Director Turnblad reviewed the case. In 2016 the Planning Commission granted approval of a 9’ variance to the 15’ Central Business District’s Front Yard Setback for a hotel lobby and entrance to be located 6’ from the property line adjacent to Main Street North. In late 2016, the HPC conditionally approved a design permit for the Crosby hotel. In 2017, the applicant requested the HPC’s consideration of an amendment that included the installation of four Main Street facing balconies. The HPC partially denied the request, citing full depth balconies extending in front of the wall face were not consistent with the character of the downtown core. The HPC stated: “Main Street balconies shall not have a projecting walking surface and be designed with a balcony railing to match proposed railings elsewhere on the structure.” The applicant installed second and third floor railings in conformance with the HPC’s approval condition, but in November 2018, resubmitted a request for consideration of the full depth balconies. Once again, the HPC denied the applicant’s request. The applicant is appealing the denial and requesting the Council’s consideration of the installation of four balconies, ranging between four and five feet deep, proposed to be located on the east elevation’s second and third stories. Staff finds the proportion of Main Street balconies, including their projection from the front of the building face and the total balcony depth, are not compatible with the character of the neighborhood and are not in harmony with the design of adjacent development. Therefore, staff recommends denial of the full‐depth balcony request. On a question from Mayor Kozlowski about how far does the black awning on the north side of the building extends; Community Development Director Turnblad responded that the awning goes to property line. The balconies, as proposed, are set back further from the property line than the existing canopy on the north. He addressed comments that the building immediately to the north, Mills on Main, has protruding balconies. He provided a graphic showing the two kinds of balconies on Mills on Main, all of which are recessed. He indicated that there really are not any balconies on Main Street that project beyond the façade of the building. Mayor Kozlowski opened the public hearing. Don Ganje, 350 Main Street North, Unit 206, in Mills on Main, spoke in favor of the proposed balconies. He feels the hotel is a gorgeous building whose proportions match the rest of the downtown area. The Mills on Main balconies project about 2’ and go back in another 4’. He feels the “fake” balconies look like a giant barricade that is plastered against the doors and are really a detriment to the look of the building. Chris Diebold, Midnight Real Estate II, LLC, pointed out that the balconies as proposed come out about 6” shy of the property line. The balconies were always meant to balance the front of the building. He understands the HPC’s concern about setting a precedent, but without the balconies as proposed, the building looks unfinished. The reason the fake balconies were installed is that they needed them placed in order to get an occupancy certificate. Delia Flynn, a Mills on Main resident, stated the Crosby is beautiful. She would like to see the full balconies as proposed. The existing balconies remind her of a prison. City Council Meeting January 22, 2019 Page 6 of 8 Mayor Kozlowski closed the public hearing. Mayor Kozlowski agreed with the residents. He feels the existing balconies look like a Holiday Inn Express. He understands the HPC’s objective, but ultimately it is a design recommendation. He supports approving the request. Councilmember Junker complimented the beautiful hotel building and the Midnight Group. He stated he supports the HPC’s conclusion in December 2017 that protruding decks are out of character for Main Street, because every other deck on Main Street is either recessed or is not a full‐fledged protruding deck. Mayor Kozlowski argued that the Mills on Main balconies do protrude. He totally supports the HPC, but feels that the Design Guidelines are guidelines. If everything were to look the same, it would be a tragic mistake for downtown Stillwater. The character of the hotel building is different from the other buildings. Councilmember Polehna remarked the existing balconies remind him of a house where people can not afford a deck. He does not like going against commissions, but feels the hotel at present looks unfinished. Commissioner Collins agreed that what is there is not good. He feels the HPC does great work, but the balconies need more depth. Motion by Councilmember Kozlowski, seconded by Councilmember Polehna, to approve Case No. 2018‐33, an appeal by Midnight Real Estate, LLC of the HPC’s denial of balconies on the Crosby Hotel’s Main Street façade at 232 Main Street North. Ayes: Councilmembers Collins, Polehna and Mayor Kozlowski Nays: Councilmember Junker UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS Possible approval of permit to keep bees at 1212 First Street South Community Development Director Turnblad stated that Jeffrey Abbott has requested a permit to keep bees and to sell the honey from his home. He has requested one apiary and two hives to be situated next to his single car garage. The application meets the requirements of City Code Sec. 27‐3, Keeping of Bees. An objection was received from one neighbor at 1215 Second Street South (directly behind Mr. Abbott’s house), who has allergies. Staff recommends approval of a one year provisional permit with five conditions. Mr. Abbott, applicant, told the Council there will be about 10,000 bees per hive to begin with. His property is three‐quarters fenced. Motion by Councilmember Collins, seconded by Councilmember Polehna, to approve a permit to keep bees at 1212 First Street South, with the five conditions recommended by staff. Ayes: Councilmembers Collins, Junker, Polehna, and Mayor Kozlowski Nays: None City Council Meeting January 22, 2019 Page 7 of 8 Possible approval of parking lease agreement with Only a Dim Image Productions Community Development Director Turnblad explained it has been two years since the theater company received a Special Use Permit (SUP) with one of the conditions being to provide sufficient parking. The lot to the north is partially improved, but with more width, the number of cars could be doubled. So before the occupancy permit is issued for the theater, which may be a couple years from now, the parking lot to the north needs to be improved. The City owns the property, so what is requested is the lease that was written specifically for the depot be updated so it is written for the theater. There is a blank for the amount of the lease because improvements by the private parties will be needed, and it will have to be brought back later with a number. Councilmember Junker commented that with the opening of the trail, the City could use that space over the next two years until it is needed by the theater. After the theater opens, he has no problem assigning the lease to the theater. Councilmember Polehna stated he has no problems if the theater wants to use the lot now, but he does not see the City entering a long term lease at present, in order to keep options open for public parking uses. City Attorney Land pointed out that the existing lease is perpetual and exclusive. There will be a significant need to revise it at some point. Although the theater would like to see it in their own name, it is not necessary to change it at this time because it runs with the land. Possible approval of agreement with Sporting St. Croix Soccer Club St. Croix Valley Recreation Center Manager Doug Brady explained the proposed agreement is similar to what was in place in 1998 when the facility was built. The Club has pledged financial improvement money and for that they would like a little bit of priority use of the facility. They still pay for their time. This would be their third time contributing funds for the facility. Motion by Councilmember Polehna, seconded by Councilmember Junker, to adopt Resolution 2019‐017, resolution approving agreement between City of Stillwater and Sporting St. Croix Soccer Club for the use of the St. Croix Valley Recreation Center. Ayes: Councilmembers Collins, Junker, Polehna, and Mayor Kozlowski Nays: None COMMUNICATIONS/REQUESTS There were no communications/requests. COUNCIL REQUEST ITEMS There were no Council request items. City Council Meeting January 22, 2019 Page 8 of 8 ADJOURNMENT Motion by Councilmember Junker, seconded by Councilmember Polehna, to adjourn. All in favor. The meeting was adjourned at 7:51 p.m. Michaeal Polehna, Vice Mayor ATTEST: Beth Wolf, City Clerk Resolution 2019‐014, Directing payment of bills Resolution 2019‐015, resolution amending resolution 2018‐273 adopting 2019 Fee Schedule Resolution 2019‐016, approving the 2019‐2020 Labor Agreement between the City of Stillwater and Minnesota Public Employees’ Association Resolution 2019‐017, resolution approving agreement between City of Stillwater and Sporting St. Croix Soccer Club for the use of the St. Croix Valley Recreation Center Page 1 LIST OF BILLS Ace Hardware Supplies 7.18 Advance Auto Parts Equipment repair supplies 0.63 Advanced Graphix Inc. Custom graphics for boat 410.00 AE2S Construction City Hall Project 12,218.90 Amdahl Locksmith Inc Chris Rekeylock 109.00 Animal Humane Society Pound charges 362.00 Aspen Mills Uniforms 639.82 Auto Owners Insurance Company Flood Insurance 9,524.00 Braden Construction Inc. City Hall Project 65,444.44 Burks Tree and Landscape Care Tree Care 1,287.00 Cargill Inc. Deicer 2,186.01 CDW Government Inc. iPad cases 424.88 Century College Training 12/11/18 395.00 Century Link Telephone 134.48 Cintas Corporation Uniforms & mat cleaning service 295.75 Cities Digital Solutions LaserFiche 13,613.00 City of Woodbury 2019 SWAT participation 4,600.00 Comcast Internet & Voice 322.55 Coverall of the Twin Cities Commercial cleaning services 540.00 Crysteel Truck Equip Equipment repair supplies 530.92 Daleo Janitorial supplies 816.99 Donald Salverda & Associates Leadership Group 558.91 Dynamic Fire Protection City Hall Project 4,728.15 ECM Publishers Publications 190.00 Emergency Medical Products Defib pads 122.30 Environmental Resources Management Professional services 516.50 Envision Glass Inc City Hall Project 22,182.50 Flexible Pipe Tool Co. Equipment repair charges 449.80 Galls LLC Jacket -Gannaway 93.90 Geier Maureen Reimburse for expenses 118.87 Geocell LLC Training 1,270.00 Goodyear Commercial Tire Tires 4,119.93 Grainger Supplies & tools 499.26 Granicus Inc Qtrly web streaming service 1,118.55 Greiner Michael Reimburse for mileage 69.14 Group Medicareblue RX Retiree Health Ins Prescription 4,404.00 Hansen Eric Reimburse for iPad 590.00 Hardrives Inc. Street Project 153,553.48 Heritage Printing Inc. Forms 125.55 IACP Membership 190.00 Integrity Land Development Inc Neal Ave right of way 132,819.84 League of MN Cities Workers Comp Claim 1,388.87 Loffler Companies Telephony Labor 330.00 Mansfield Oil Company Fuel 1,868.95 Menards Supplies & Tools 3,513.30 Page 2 Metropolitan Mechanical Contractors Maintenance agreement 2,162.00 MidAmerica Technical Services Inc Pioneer Park Restrooms 3,804.25 Midwest Special Instruments Equipment repair 241.63 MJs Contract Appliance Inc Refrigerator 856 .00 MN Dept of Labor and Industry License renewal 100.00 Modern Heating & Air Building repair charges 1,925.12 Municipal Emergency Services Career tracking 3,508 .00 NELCOM Wireless Comm. Siren repair 202.50 Newman Signs Vinyl roll & protective overlay film 1,190.25 Office Depot Supplies 312.73 OnSite Sanitation Portable Restroom 128.00 O'Reilly Auto Parts Shop tools 18.98 PermitWorks LLC Software 2,685 .00 Primary Products Co . Nitrile gloves 100.40 Regions Hospital AED's for Police Squads 3,204.64 Rehn Code Consulting Services Plan review 1,337 .54 Roettger Welding Inc. Powder coat steps 50.00 Shilts Cindy Reimburse for mileage 100.92 Sign Outlet Store Signs 467.71 Simplifile LC Filing fee 50.00 Stepp Manufacturing Co Inc Equipment repair charges 7,990.23 Stillwater Collision and Mechanical Equipment repair 1,047.90 Stillwater Rotary Club Membership 190.00 Strategic Insights Inc. Plan-it software renewal 725.00 Summit Companies Annual Sprinkler Inspection 755.00 Templin Robert Reimburse for work boots 160.00 The Foundation Professional services 375.00 Truck Utilities Inc. Equipment 49,442.00 Turnout Rental LLC Turnout gear 640.00 Unique Paving Materials Inc. Cold mix 147.15 Valley Trophy Inc. Name plates 65.30 VariTech Force America Equipment repair supplies 339.67 Verizon Wireless Wireless Service 2,116 .71 Walmart Community Pop & donuts 33.87 Washington Conservation Distr Shared Educator & BMP Maint 1,964.74 Washington County Election Election Maintenance 5,810.00 Win nick Supply Supplies 194.91 WSB & Associates Inc. MS4 Services 92.00 Ziegler Inc. Paint 31.41 REC CENTER 1ST Line/Leewes Ventures LLC Snacks for concession supplies 920.50 4Front LLC Floor graphics 250.00 Ace Hardware Supplies 373.87 AT&T Mobility Cell phone 72.25 Cintas Corporation Mat cleaning service 103.00 Page 3 Coca-Cola Distribution Beverages for concessions 2,711.28 Comcast TV Internet & Voice 493.57 Cub Foods Hotdog buns 12.00 Daleo Janitorial supplies 162.68 HOR Architecture Rec Center Dome Project 1,205.35 Holiday Credit Office Fuel 272.21 Menards Supplies 82.44 Pepsi Beverages Company Beverages for concessions 1,070.60 R&R Specialties Inc. Equipment repair supplies 1,588.55 Riedell Shoes Inc. Skates 498.24 Twin Cities Dots & Pop Concession supplies 1,719.36 LIBRARY Brodart Co Materials -119.47 CDW Government Inc. Library IT Project 755.95 Cengage Learning Materials Adult Fiction 282 .71 Cintas Corporation Misc . charges -Plant 89.04 Dell Marketing L.P. Library IT Project -Public Computers 16,010.30 Floyd Total Security Security Monitoring 178.20 Midwest Tape Materials -Audio 4,324.02 Office of MN IT Services Phone -December 2018 138.50 Paper Roll Products Supplies 188.15 Pro-Tee Design Fobbed Security System 8,463.90 Toshiba Business Solutions Maintenance Contract Recurring 36.36 Xcel Energy Gas 5,011.81 Compliance Report Jurisdiction : Stillwater Report Year: 2019 216 -4th Street N . Case: 1 -2019 DATA (Private (Jur Only)) Stillwater MN 55 082 Contact: J. Thomas (Tom) McCarty Phone: (651) 430-8800 E-Mail: tmccarty@ci .stillwater.mn.us The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity report data. Parts II, Ill and IV give you the test results. For more detail on each test, refer to the Gu ide to Pay Equity Compliance and Computer Reports . I. GENERAL JOB CLASS INFORMATION Male Female Balanced Classes Classes Classes # Job Classes 29 19 2 # Employees 54 32 14 Avg. Max Monthly 7,424.02 5,852.66 Pay per employee II. STATISTICAL ANALYSIS TEST A. Underpayment Ratio = 92.82 * Male Female Classes Classes a. #Ator above Predicted Pay 12 7 b. # Below Predicted Pay 17 12 c. TOTAL 29 19 d. % Below Predicted Pay 58.62 63.16 (b divided by c = d) *(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.) B. T-test Results DeQrees of Freedom (DF) = 84 a. AVA. diff. in pay from predicted pay for male jobs = b. AvQ . diff. in pay from predicted pay for female jobs = ($19) $1,340 Ill. SALARY RANGE TEST = 100.00 (Result is A divided by B) A . Avg. # of years to max salary for male jobs = B. Av11. # of years to max salary for female jobs = 10.00 10.00 IV. EXCEPTIONAL SERVICE PAY TEST= 0.00 (Result is B divided by A) A. % of male classes receivinA ESP B. % of female classes receivinA ESP *(If 20% or less, test result will be 0.00) 0 .00 * 0.00 Value of T = -5.333 All Job Classes 50 100 6,963.02 Memorandum To: Mayor & City Council From: Beth Wolf, City Clerk Date: 1/25/2019 Re: Planning Commission Appointment Jenna Fletcher of the Planning Commission resigned in November of 2018 before her term ended. Staff published the opening and an application was received. An interview was conducted by the Co-Chair and Council member of the Planning Commission. They recommend to appoint John Dybvig to fill the vacant term that expires May 1, 2020. If Council agrees with the recommendation they should pass a motion to approve the appointment of John Dybvig to the Planning Commission. MUTUAL AID AGREEMENT INCLUSIVE OF: THE FIRE DEPARTMENTS OF WASHINGTON COUNTY, MINNESOTA (will list each dept) AND THE FIRE DEPARTMENTS OF ST. CROIX COUNTY, WISCONSIN (will list each dept) This Agreement is made pursuant to Minnesota Statutes §471.59 and Minnesota Statutes §438.08 and Wisconsin Statutes §66.0303, Subd. (2) and (3)(b) which authorize the joint and cooperative exercise of powers common to contracting parties. The intent of this agreement is to make equipment, personnel and other resources available to political subdivisions from other political subdivisions during an emergency situation or for designated training activities. Section 1. a. b. C. d. e. f. Section 2. Definitions. "Party" means a political subdivision. "Requesting Official" means the person designated by a Party who is responsible for requesting Assistance from other Parties. "Requesting Party" means a party that requests assistance from other parties. "Responding Official" means the person designated by a party who is responsible to determine whether and to what extent that party should provide assistance to a Requesting Party. "Responding Party" means a party that provides assistance to a Requesting Party. "Assistance" means Fire and/or emergency medical services personnel and equipment, and any associated and related training necessary to further the purpose of this Agreement. Request for assistance. Whenever, in the opinion of a Requesting Official, there is a need for assistance from other parties, the Requesting Official may call upon the Responding Official of any other party to furnish assistance. Section 3. Response to request. Upon the request for assistance from a Requesting Party, the Responding Official may authorize and direct his/her party's personnel to provide assistance to the Requesting Party. This decision will be made after considering the needs of the responding party and the availability of resources. Section 4. Recall of Assistance. The Responding Official may at any time recall such assistance when in his or her best judgment or by an order from the governing body of the Responding Party, it is considered to be in the best interests of the Responding Party to do so. Page I of4 Section 5. Command of Scene. The Requesting Party shall be in command of the mutual aid scene. The personnel and equipment of the Responding Party shall be under the direction and control of the Requesting Party until the Responding Official withdraws assistance. Section 6. Workers' compensation. Each party shall be responsible for injuries or death of it s own personnel. Each party will maintain workers ' compensation insurance or self-insurance coverage, covering its own personnel while they are providing assistance pursuant to this agreement. Each party waives the right to sue any other party for any workers ' compensation benefits paid to its own employee or volunteer or their dependants, even if the injuries were caused wholly or partially by the negligence of any other party or its officers, employees, or volunteers. Section 7. Damage to equipment. Each party shall be responsible for damages to or loss of its own equipment. Each party waives the right to sue any other party for any damages to or loss of its equipment, even if the damages or losses were caused wholly or partially by the negligence of any other party or its officers , employees, or volunteers. Section 8. a. b. C. d. Liability. For the purposes of Tort Liability, the employees and officers of the Responding Party are deemed to be employees of the Requesting Party. The Requesting Party agrees to defend and indemnify the Responding Party against any claims brought or actions filed against the Responding Party or any officer, employee, or volunteer of the Responding Party for injury to , death of, or damage to the property of any third person or persons, arising from the performance and provision of assistance in responding to a request for assistance by the Requesting Party pursuant to this agreement. Under no circumstances, however, shall a party be required to pay on behalf of itself and other parties, any amounts in excess of the limits on liability established in its Home State applicable to any one party. The limits of liability for some or all of the parties may not be added together to determine the maximum amount of liability for any party . The intent of this subdivision is to impose on each Requesting Party a limited duty to defend and indemnify a Responding Party for claims arising within the Reque sting Party 's jurisdiction subject to the limits ofliability under the laws of its Home State. The purpose of creating this duty to defend and indemnify is to simplify the defense of c laims by eliminating conflicts among defendants, and to permit liability claims against multiple defendants from a single occurrence to be defended by a single attorney. Page 2 of4 e. No party to this agreement nor any officer of any Party shall be liable to any other Party or to any other person for failure of any party to furnish assistance to any other party, or for recalling assistance, both as described in this agreement. f. For the purposes of training, and other than Workers' compensation claims as described in Section 6. the laws of the State where the training takes place will control disputes based upon claims of one party against the other. Section 9. Charges to the Requesting Party. a. No charges will be levied by a Responding Party to this agreement for assistance rendered to a Requesting Party under the tenns of this agreement unless that assistance continues for a period of more than 12 hours. If assistance provided under this agreement continues for more than 12 hours, the Responding Party may submit to the Requesting Party an itemized bill for the actual cost of any assistance provided after the initial 12 hour period, including salaries, overtime, materials and supplies and other necessary expenses; and the Requesting Party will reimburse the party providing the assistance for that amount. b. Such charges are not contingent upon the availability of federal or state government funds. Section 10. Duration. This agreement will be in force from the date of execution and shall continue until terminated. Any party may withdraw from this agreement upon thirty (30) days written notice to the other party or parties to the agreement. Section 11. Amendments. Any amendments to this agreement shall be in writing and signed by all parties. Section 12. Agreement. This agreement contains the entire agreement of the Fire Departments of Washington County Minnesota and the Fire Departments of St. Croix County Wisconsin. Any prior correspondence, memoranda or agreements are replaced in total by this agreement. Section 13. Execution. Each party hereto has read, agreed to and executed this Mutual Aid Agreement on the date indicated. Each party to this agreement shall maintain a copy of an executed copy of this agreement. Page 3 of4 IN WITNESS WHEREOF, the undersigned, on behalf of their political subdivision or their fire department corporation has executed this agreement pursuant to authorization by it's governing body. City of Vice Mayor, Michael Polehna City Clerk, Beth Wolf Fire Dept Fire Chief Dated: 2019 ----- Page 4 of 4 Date: January 28, 2019 TO: Mayor and Council FROM: Beth Wolf, City Clerk Subject: Liquor License Licensee Name Change (DBA/Trade Name) Pearl and Thief to Lolito ‐ Mav Hospitality LLC A revised application for License Business Name (DBA/Trade Name) Change from Pearl & Thief to Lolito has been received from Mav Hospitality LLC. The corporate information (Licensee Name) will remain Mav Hospitality LLC. Name changes, Licensee Name (Corp. LLC etc.) or DBA/Trade Name Changes, require updated applications and changes to the establishment’s license(s) at the City and State. ACTION REQUIRED: If approved, Council should pass a motion approving business name (dba/trade name) change of Pearl & Thief to Lolito. APPROVING THE 2019-2020 LABOR AGREEMENT BETWEEN THE CITY OF STILLWATER AND AFSCME COUNCIL 5 BE IT RESOLVED, by the City Council of Stillwater, Minnesota, that the 2019-2020 Labor Agreement between the City of Stillwater and the American Federation of State, County and Municipal Employees, as on file with the City Clerk is hereby approved with the following changes: •Contract Duration - 2 year agreement, January 1, 2019 through December 31, 2020 •Wages - General Wage Increase: 3.0% increase effective January 1, 2019; 3.0% increase effective January 1, 2020 •Health Insurance -Employer contribution to $1,211.86 per month per member toward group health insurance effective January 1, 2019, and increase employer contribution to $1,231.86 per month per member toward group health insurance effective January 1, 2020 (plan design changes to High Value Network on all three plans contingent on the ability of the City to make the plan design changes) •Life Insurance -Employer will provide a term life insurance policy for each employee and coverage increases from $20,000 to $30,000 •Sick Leave o Schedule of sick leave accrual adjusted to convert half pay weeks to full pay weeks and delete reference to half pay weeks o Employees hired by the City on or after January 1, 2019 (full-time) will earn sick leave at the rate of 8 hours/month to a maximum of 1040 hours. Benefit-eligible part-time employees hired on or after January 1, 2019 sick leave accrual and maximum will be calculated on a pro-rata basis •Union Security -Language referring to "fair share" deduction is deleted BE IT FURTHER RESOLVED that the Stillwater City Council authorizes the Mayor and City Clerk to sign the agreement. Adopted by the City Council of the City of Stillwater this 5 day of February, 2019. Michael Polehna, Vice Mayor ATTEST: Beth Wolf, City Clerk TO: Mayor and Council Members FROM: Abbi Jo Wittman, City Planner MEETING DATE: February 5, 2018 RE: Maple Island Brewery – July 4th Event INTRODUCTION Maple Island Brewery has made application for permission to host an event in their parking lot on July 4th, 2019. Since the event will be held entirely on private property, a special event permit is not necessary. But, Council permission is still required to hold the outdoor event. Outdoor entertainment on private property downtown is normally allowed by Special Use Permit. Though, the City Council can approve a “one time … event not occurring on a regular basis” without going through the entire Special Use Permit process 1. Therefore, the City Council is requested to review and approve the July 4th event. COMMENTS In 2015 the City Council set the policy that a downtown business can hold three events on their private property each year before they would need to make application for a Special Use Permit. This is the first request for an outside event in 2019 on the Maple Island Brewery property. As seen in the attached application, the event would offer live music (outdoor from 12 PM to 10 PM), a beer trailer and a single food vendor. Setup would occur on Wednesday, July 3rd and clean up would occur on Friday, July 5th. ACTION REQUIRED The City Council should consider the request and pass a motion to approve or deny the request. The following minimum conditions of approval should be placed on the event permit: 1. El Coronel Seasonal Food Vendor is permitted to be on sight. No additional seasonal food vendors are permitted. 2. The event shall comply with City Code Section 38-3, Noise Control and Regulation. 1 City Code Sec 31-325, footnote 8. Cruisin’ on the Croix February 17, 2017 Page 2 3. Stillwater Fire Department will need exact fencing measurements so we can determine occupant load, exiting requirements and number of exits. 4. Stillwater Fire Department will provide inspection of food vendors. 5. All temporary signage shall be removed within 24 hours of the event ending. ATTACHMENTS Application form Site layout Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up D ~ QTY: 2, Size: 3'x8' (located on MIBs b No Yes Number and size: arricade fencing) Will there be any inflatables? No I&) Yes D Insurance certificate from rental vendor is required 181 What type : Live music on MIB's patio Fees for electricity may Will there be entertainment? No D Yes apply see Instructions 5PM-8PM Will sound amplification be used? No D Yes 181 Hours and Type: 40'x40' tent w/ Will a stage or tent(s) be set up? No D Yes I&! Dimensions: barricades and temp fencing surrounding pa ... 1 ... :--,_ .. Will there be temporary fencing? No D Yes (gJ Will merchandise/food items be sold? No D Yes I&! How many Yes 1 or 2 ,n parkm Feesforelectricitymoy vendors expected: g lot. apply see Instructions Will food be prepared on site? No D Yes 181 Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No D Yes I&! Contact Stillwater Fire Department, 351-4950 Will alcohol be served but not sold? No I&! Yes D See Alcohol Regulations in the Instructions Will alcohol be sold? No D Yes ~ See Alcohol Regulations in the Instructions Will there be a fireworks display? No !&I Yes D Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source. No power is needed from city. Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Social media, city event calendars City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following : If yes specify location on site map. City Streets or Right-of-way No I&! Yes D Start/End Time: Date: City Sidewalks or Trails No 181 Yes D Start/End Time: Date: Public Parking Lots or Spaces No I&! Yes D Start/End Time: Date: Will event need barricade(s)? No I&) Yes D Number needed: MIB has own Fees may apply see Instructions Will extra picnic tables be needed? No I&! Yes D Number needed: Fees may apply see Instructions APPROVING MINNESOTA PREMISES PERMIT FOR LAWFUL GAMBLING FOR BAYPORT AMERICAN LEGION, POST 491 AT MAPLE ISLAND BREWERY WHEREAS, the Bayport American Legion Post 491 has submitted an application to the City of Stillwater requesting City approval of a Minnesota Gambling Premises Permit application located at Maple Island Brewery, 225 Main Street N., Stillwater, Minnesota; and WHEREAS, it has been demonstrated that the organization is collecting gambling monies for lawful purposes. NOW THEREFORE, BE IT RESOLVED that the City of Stillwater approve the local gambling located at Maple Island Brewery, 225 Main Street N., Stillwater, Minnesota. The City Clerk is directed to attach a certified copy of this resolution to the application to be submitted to the Gambling Control Board. Adopted by the City Council for the City of Stillwater this 5th day of February 2019. Mike Polehna, Vice Mayor ATTEST: Beth Wolf, City Clerk CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING A DESIGN PERMIT FOR THE CROSBY HOTEL ALLOWING FOR FULL-DEPTH BALCONIES HPC CASE NO. 2018-29 & HPC CASE NO. 2018-33 WHEREAS, the Crosby Hotel (232 Main Street North) has requested a Design Permit to allow a four, full-depth balconies (ranging in depth from four to five feet deep) facing Main Street; and WHEREAS, according to the established process, the Heritage Preservation Commission (HPC) heard the request on December 9, 2018, and the HPC made a unanimous decision to deny the full-depth balconies; and WHEREAS, within the 10-day appeal period, the applicant appealed the Heritage Preservation Commission’s denial; and WHEREAS, on January 22, 2019, the City Council heard the appeal and following the hearing, based on evidence and testimony presented, the Council moved to approve the request of the applicant. NOW, THEREFORE, BE IT RESOLVED, that the decision of the HPC is hereby overturned and the applicant shall be allowed to construct the balconies as requested. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the Council acknowledges that the balconies will be constructed within the required setback, which is consistent with the approved setback variance already granted for the property. Enacted by the City Council of the City of Stillwater, Minnesota this 5th day of February, 2019. CITY OF STILLWATER Michael Polehna, Vice Mayor ATTEST: Beth Wolf, City Clerk Planning Report REPORT DATE: January 31, 2019 CASE NO.: 2018-68 HEARING DATE: February 5, 2019 TO: Mayor & Councilmembers DEVELOPER: Mark Guenther, Fenway Land Company REQUEST: Review Preliminary Plat of Marylane Meadows COMPREHENSIVE PLAN: LMDR, Low/Medium Density Residential ZONING: AP, Agricultural Preservation REVIEWED BY: Shawn Sanders, City Engineer; Tom Ballis, Assistant Fire Chief; Karen Kill, Administrator, Brown’s Creek Watershed District Planning Commission; Park Commission REPORT BY: Bill Turnblad, Community Development Director BACKGROUND Mark Guenther, Fenway Land Company, plans to develop two small acreage parcels on Marylane Avenue North (8313 & 8393 Marylane Avenue North) with a total size of 4.49 acres. The preliminary plat for the project, to be known as Marylane Meadows, shows 11 single family lots. SPECIFIC REQUEST The applicant has requested that the City Council approve the preliminary plat. EVALUATION OF REQUEST I. REZONING Fenway Land Company proposes to have the property rezoned from AP, Agricultural Preservation to RB, Two-Family Residential. The proposed zoning district is consistent with the Comprehensive Plan, and compatible with the neighborhood. But, the actual request to rezone will not be made until the final plat application is submitted. Therefore, Marylane Meadows January 31, 2019 Page 2 approval of the preliminary plat will be conditioned upon receipt and approval of the rezoning application. II. PRELIMINARY PLAT The 4.49 acre parcel is proposed to be subdivided into 11 single family lots. Two homes currently exist on the small acreage parcels. A. Minimum Dimensional Standards: RB District  The front setbacks of the homes in Block 1 are 30 feet. But, in Block 2 the minimum setback is 35 feet for the northerly home and increases to 45 feet for the most southerly home. This is done in recognition of the approximately 45 foot setback of the existing home on the property to the south. Massing Standards The proposed lot dimensions and building envelope details are all compliant with the massing standards of the RB Zoning District. B. Civil Engineering 1) All of the civil engineering plans shall be found satisfactory to the City Engineer, or revised to his satisfaction, prior to release of the final plat from City offices for filing with Washington County. 2) All electrical and communication utility lines are required to be buried. 3) The drainage and utility easements associated with the underlying plat will need to be vacated before the final plat for Marylane Meadows is filed with the county for recording. Application for the vacation will need to be submitted together with the final plat application. 4) The developer will be responsible for paying development impact fees based upon the net developable acreage of the project, which is 4.40 acres (4.49 1 Width is measured between side lot lines at right angles to lot depth at a point midway between front and rear lot lines 2 Average distance between front and rear lot lines. 3 Total of both side setbacks must be a minimum of 15 feet, with a minimum of 5 feet on each side. RB Standard Min. requirement Proposed Lot area: single-family 7,500 sf 17,140 sf min. Lot area: two-family 10,000 sf 17,140 sf min. Lot width: single-family1 50’ 65’ min. Lot wide: two-family1 75’ 65’ min. Lot depth2 100’ 268.6’ min. Lot frontage on public road 25’ 65’ min. Front setback: house 20’ 30’ min. Front setback: garage 30’ 30’ min. Side setback 5/15’3 7.5’ min Rear yard setback 25’ 140’ min. Maximum lot coverage 50% (25% bldg.; 25% other) TBD Marylane Meadows January 31, 2019 Page 3 gross minus .09 for the trail outlot). The fees will be payable prior to release of the final plat for recording with Washington County. a. Trout Stream Mitigation Fee: $6,283/acre (2019 fee). Total of $27,645.20. b. Trunk sewer and water fees: $11,274/acre (2019 fee). Total of $49,605.60. C. Tree Preservation & Landscaping Two applicable development standards exist for trees on this project: 1) street trees and 2) tree preservation. 1) Street trees The subdivision code requires an average of three trees per lot along the street, though they are to be planted outside of the platted right-of- way4. 33 trees are shown on the landscape plan for the 11 lots. All species are indigenous, acceptable, likely to do well on the site, and are located outside of the platted right-of-way. 2) Tree preservation a. The City’s environmental ordinances allow 35% of the tree canopy to be removed without any replacement. b. The tree preservation plan shows the removal of 34.48% of the canopy. So, no replacement is required. D. Environmental Issues 1) Wetlands – The property has no wetlands. 2) BCWD – A grading permit will be required. 3) Floodplain – The property includes no FEMA identified floodplains. 4) Shoreland Overlay District – The property does not lie within a shoreland overlay district. E. Park & Trail Dedication The Comprehensive Plan shows neither trail, nor park land required on the site. However, a trail segment across the property would be very beneficial. It would connect the Settler’s Glen trail system through the proposed subdivision and Rutherford Station to the regional trails on Manning Avenue and the Brown’s Creek Trail. (See map on next page.) This would create a number of trail loops for the neighborhood. Therefore, at staff’s recommendation an outlot is proposed to be platted and improved with the trail segment. The proposed trail is shown with a grass surface. But, this will need to be upgraded to bituminous to match the trail in Settler’s Glen. The standard park and trail fee for this project would be due on 9 of the 11 lots. The existing homes are exempt. The park fee for a single family home is $2,000 and the 4 City Code Ch. 32, Subd. 6(3)q Marylane Meadows January 31, 2019 Page 4 trail fee is $500. Therefore, if no improvements were needed, $22,500 would be due for park and trail fees. However, if the City Council agrees that the developer should construct the trail segment, the developer’s cost of building the trail (excluding land costs for Outlot A) would be credited against the park and trail fee for the project. So, the balance of the park and trail fee would have to be submitted to the City prior to release of the plat from City offices for recording with Washington County. The Park Commission reviewed the subdivision and recommends requiring the connecting trail segment to be built by the developer and credited against the required park & trail fees. Trails in Settler’s Glen Neighborhood F. Miscellaneous The Joint Planning Board is required by the Orderly Annexation Agreement to review and comment on all preliminary plats in the annexation area. Typically that Marylane Meadows January 31, 2019 Page 5 review occurs prior to Planning Commission consideration of the case. But, certainly it needs to occur before the Council takes final action on the preliminary plat. Due to scheduling difficulties, the Joint Board has not been able to meet on this case yet. It is scheduled to do so on February 11, 2019. So, standard procedures would have the City Council take action on the preliminary plat on February 19, 2019. Unfortunately, the developer is not available on the 19th, so he would like the case to be heard by Council on February 5th when he can be at the Council meeting. The Council could hear the case on the 5th and table it until the 19th. Or, it could approve the case with the condition that the developer agrees in writing to suspend the statutory review timeline until after the Joint Planning Board’s review is complete and any changes requested by them are reviewed by the Council. ACTION REQUESTED The developer requests the City Council to review and approve the preliminary plat of Marylane Meadows. ALTERNATIVES The City Council has several available alternatives: 1. Approve – If the City Council finds that the preliminary plat is consistent with the Comprehensive Plan, compliant with City code, and is not detrimental to the neighborhood, then the City Council could approve the preliminary plat by adopting the attached Resolution of Approval with its 13 conditions. 2. Deny – If the City Council does not find that the preliminary plat to be consistent with the Comprehensive Plan, compliant with City code, and/or is detrimental to the neighborhood, then the City Council could deny the request. 3. Table – Since the Joint Planning Board will not have reviewed the preliminary plat by February 5th, table the request. RECOMMENDATIONS Planning Commission The Planning Commission unanimously recommended approval of the preliminary plat with the conditions found below. (Note: Condition 10 has been completed and will not be included in the Resolution of Approval.) 1. The site shall be developed in substantial conformance with the following plans on file with the Community Development Department, except as may be modified by the conditions herein:  Preliminary plat Sheet 3 of 7 Dated 12/20/18  Preliminary removals plan Sheet 4 of 7 Dated 12/20/18  Preliminary site & utility plan Sheet 5 of 7 Dated 12/20/18  Grading & erosion control plan Sheet 6 of 7 Dated 12/20/18 Marylane Meadows January 31, 2019 Page 6 2. All civil engineering plans shall be found satisfactory to the City Engineer, or revised to his satisfaction, prior to release of the final plat from City Offices for filing with Washington County. 3. A Development Agreement found satisfactory to the City Attorney and City Engineer must be approved by the City Council prior to commencing any tree removal or grading on the site, and prior to holding a pre-construction meeting with the City Engineer for the project. 4. At the time of final plat application, the developer must submit a written request to vacate the underlying drainage and utility easements on the property. And such vacation request needs to be approved by the City Council prior to release of the final plat from City offices for recording with Washington County. 5. The developer shall submit a grading permit application to Brown’s Creek Watershed District, and the permit must be issued prior to submitting the application to the City for the final plat. Any permit conditions that the City Engineer finds necessary to include in the final plan set shall be included in the final plat application package. 6. The developer must construct bituminous trail over Outlot A connecting Marylane Avenue to the Settler’s Glen tail system. The developer’s cost of building the trail will be credited against the park and trail fee for the project. The balance of the bid cost of construction (if found satisfactory to the City Engineer) will be credited against the total park and trail fee and the balance must be submitted to the City prior to release of the final plat from City offices for recording with Washington County. 7. All electrical and communications utility lines shall be buried. This shall be specified in the plans submitted for final plat approval. 8. The Developer will be responsible for paying the Trout Stream Mitigation Fee of $27,645.20 and trunk sewer and water fees of $49,605.60. If these fees are not paid in 2019, rates will increase and the higher rates will apply. These fees will be due prior to release of the final plat for recording with the county. 9. If the Developer desires to have a neighborhood entrance monument for the subdivision, plans for it must be included within the final plat application materials. Otherwise, such a sign will not be permitted in the future. 10. A tree removal plan, with inventory if required by the City, and code compliant landscaping/tree replacement plan must be submitted and found satisfactory to city staff prior to submission of final plat application materials. 11. Materials may not be stored in the critical root zone of trees to be saved, nor may equipment or materials be leaned or stacked against trunks of trees identified to be saved. 12. Approval of the preliminary plat will not become effective until the developer submits an application for rezoning of the property to RB, Two-Family Residential and the City Council adopts an ordinance approving that rezoning. 13. If an Accessory Dwelling Unit is desired for any lot within this subdivision, the future owner of that lot will need to make application for the Special Use Marylane Meadows January 31, 2019 Page 7 Permit and receive approval from the Planning Commission prior to constructing the detached garage and Accessory Dwelling Unit. Park Commission The Park Commission unanimously recommended that the developer be required to develop a bituminous trail on Outlot A that connects the Settler’s Glen trail system to Marylane Avenue. And that the cost of the trail construction be credited against the required park & trail fees of $22,500. The balance of the park & trail fees would be due and payable to the city prior to release of the final plat from city offices for recording at Washington County. City staff City staff recommends tabling the request until the Joint Planning Board reviews the case. However, if the Council wishes to approve the preliminary plat, staff would recommend the 12 conditions found above (not including the tree preservation plan condition, which has been completed) as well as this 13th condition: 13. The developer must agree in writing to suspend the statutory review timeline until after the Joint Planning Board’s review is complete and any changes requested by them are reviewed by the Council. cc Mark Guenther Attachments: Zoning Map Resolution of Approval Development Plans bt Marylane Meadows January 31, 2019 Page 8 RESOLUTION NO. 2019- CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE PRELIMINARY PLAT FOR MARYLANE MEADOWS CASE NO. 2018-70 WHEREAS, Mark Guenther of Fenway Land Company has submitted an application for approval of an eleven lot single family residential preliminary plat known as MARYLANE MEADOWS; and WHEREAS, the subject property is legally described as: Lots 2 & 3, Block 1, Rivard Addition, Washington County, Minnesota; and WHEREAS, on January 23, 2019 the Planning Commission held a public hearing on the preliminary plat and on a unanimous vote recommended that the City Council conditionally approve the preliminary plat; and WHEREAS, on February 5, 2019 the City Council held a public hearing on the preliminary plat and found it to be compatible with the neighborhood and consistent with the City’s Zoning Ordinances, Subdivision Ordinances, Comprehensive Plan, and infrastructure. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the preliminary plat of MARYLANE MEADOWS with the following conditions: 1. The site shall be developed in substantial conformance with the following plans on file with the Community Development Department, except as may be modified by the conditions herein:  Preliminary plat Sheet 3 of 7 Dated 12/20/18  Preliminary removals plan Sheet 4 of 7 Dated 12/20/18  Preliminary site & utility plan Sheet 5 of 7 Dated 12/20/18  Grading & erosion control plan Sheet 6 of 7 Dated 12/20/18 Page 2 of 3  Tree preservation plan Sheet 1 of 1 Dated 1/31/19  Preliminary landscape plan Sheet L1 of 1 Dated 1/31/19 2. All civil engineering plans shall be found satisfactory to the City Engineer, or revised to his satisfaction, prior to release of the final plat from City Offices for filing with Washington County. 3. A Development Agreement found satisfactory to the City Attorney and City Engineer must be approved by the City Council prior to commencing any tree removal or grading on the site, and prior to holding a pre-construction meeting with the City Engineer for the project. 4. At the time of final plat application, the developer must submit a written request to vacate the underlying drainage and utility easements on the property. And such vacation request needs to be approved by the City Council prior to release of the final plat from City offices for recording with Washington County. 5. The developer shall submit a grading permit application to Brown’s Creek Watershed District, and the permit must be issued prior to submitting the application to the City for the final plat. Any permit conditions that the City Engineer finds necessary to include in the final plan set shall be included in the final plat application package. 6. The developer must construct bituminous trail over Outlot A connecting Marylane Avenue to the Settler’s Glen tail system. The developer’s cost of building the trail will be credited against the park and trail fee for the project. The balance of the bid cost of construction (if found satisfactory to the City Engineer) will be credited against the total park and trail fee and the balance must be submitted to the City prior to release of the final plat from City offices for recording with Washington County. 7. All electrical and communications utility lines shall be buried. This shall be specified in the plans submitted for final plat approval. 8. The Developer will be responsible for paying the Trout Stream Mitigation Fee of $27,645.20 and trunk sewer and water fees of $49,605.60. If these fees are not paid in 2019, rates will increase and the higher rates will apply. These fees will be due prior to release of the final plat for recording with the county. 9. If the Developer desires to have a neighborhood entrance monument for the subdivision, plans for it must be included within the final plat application materials. Otherwise, such a sign will not be permitted in the future. 10. Materials may not be stored in the critical root zone of trees to be saved, nor may equipment or materials be leaned or stacked against trunks of trees identified to be saved. 11. Approval of the preliminary plat will not become effective until the developer submits an application for rezoning of the property to RB, Two- Family Residential and the City Council adopts an ordinance approving that rezoning. Page 3 of 3 12. If an Accessory Dwelling Unit is desired for any lot within this subdivision, the future owner of that lot will need to make application for the Special Use Permit and receive approval from the Planning Commission prior to constructing the detached garage and its second story Accessory Dwelling Unit. 13. The developer must agree in writing to suspend the statutory review timeline until after the Joint Planning Board’s review is complete and any changes requested by them are reviewed by the Council. Enacted by the City Council of the City of Stillwater, Minnesota this 5th day of February, 2019. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk f:\jobs\7741 - 7760\7757 - rivard addition\cad c3d\survey\preliminary\7757_prp.dwgSave Date: 12/20/18FENWAY LAND COMPANY13925 Fenway Blvd. NorthHugo, MN, 55038of3890 Pheasant Ridge Drive NE,Suite 100Blaine, MN 55449Phone: (763) 489-7900Fax: (763) 489-7959www.carlsonmccain.comMARYLANE MEADOWSStillwater, Minnesotaenvironmentalengineeringsurveying···PRELIMINARY PLATThomas R. Balluff, L.S.I hereby certify that this plan, specificationor report was prepared by me or under mydirect supervision and that I am a dulyLicensed Land Surveyor underthe laws of the State of MinnesotaPrint Name:Signature:Date:License #:12/20/1840361DRAWN BY:ISSUE DATE:FILE NO:Revisions:1809KCM12/20/18VICINITY MAP73LEGENDOWNER:OWNER:OWNER:OWNER:OWNER:OWNER:OWNER:OWNER: OWNER:OWNER:OWNER:OWNER:OWNER:OWNER: SITE DATA MARYLANE MEADOWS SEE "TYPICAL STREET SECTION"ON THE GRADING DETAILS PLAN FOR SEED/SOD IN THE BOULEVARDofof3890 Pheasant Ridge Drive NE, Suite 100Blaine, MN 55449Phone: (763) 489-7900Fax: (763) 489-7959www.carlsonmccain.comf:\jobs\7741 - 7760\7757 - rivard addition\cad c3d\engineering\preliminary\7757_landscape.dwgSave Date:01/31/19environmentalengineeringsurveying···Revisions:1.MARYLANE MEADOWSStillwater, MinnesotaFENWAY LAND COMPANY13925 Fenway Boulevard NorthHugo, Minnesota 55038Print Name:Signature:Date:License #:Drawn:Designed:Date:I hereby certify that this plan, specificationor report was prepared by me or under mydirect supervision and that I am a dulyLicensed Landscape Architect underthe laws of the State of MinnesotaJames A. Kalkes RLA1/31/1945071JAK JAK1/31/19PRELIMINARY LANDSCAPE PLANL11·OVERSTORY / EVERGREEN TREES··MINIMUM OF TWO TREE IN THE FRONT YARD PER LOT =22 TREES··MINIMUM OF ONE TREE IN THE REAR YARD PER LOT =11 TREES(11 Lots x 3)=33 TREES=33 TREES·TWO TREES IN THE FRONT YARD AND ONE TREE IN THE REAR YARD SHALL BE INSTALLEDBY THE BUILDER/HOMEOWNER.CITY of STILLWATER LANDSCAPE CODEQUANTITIES SHOWN IN THE PLANTING SCHEDULE ARE FOR THE CONTRACTOR'S CONVENIENCE.CONTRACTOR TO VERIFY QUANTITIES SHOWN ON THE PLAN.PLANTREE WRAPBACKFILL MIXPAINTED FLUORESCENT ORANGEWHITE FLAGGING (TYP.)DOUBLE STRAND 12 GAUGE WIRE8" 2-PLY NYLON STRAPS8' STEEL TEE POST-4 INCHES HARDWOOD MULCHFROM TOP 1/3 OF THE BALLREMOVE BURLAP & ROPEUNDISTURBED SUBSOIL4 INCH DEEP SAUCERNOTE: SEE PLANTING NOTES FOR THE TYPE OF MULCH MATERIAL TO USE.12"6"2'(MIN.)6"6"3 REQUIRED AT 120BOTANICAL NAMEDECIDUOUS TREESKEYCOMMON NAME2.5" BB 5SIZEROOTQTY.2.5" BB6Gleditsia triacanthos SHADEMASTER HONEYLOCUST2.5" BB 8Celtis occidentalisHACKBERRY2.5" BB 10Acer rubrum 'Nothwoods'NORTHHWOODS MAPLEvar. inermis 'Shademaster'Quercus bicolorSWAMP WHITE OAKWOHLHBRMLANDSCAPE LEGENDSTRAIT LEADER NO "V" CROTCH2.5" BB 4Acer saccharumSUGAR MAPLESM15'50'INSTALLHEIGHTMATUREHEIGHT10'50'15'50'14'50'14'50' NATIVE WET PRAIRIE MN SEED MIX 34-371 (OLD BWSR W3) WETLAND FRINGEMN SEED MIX 33-261 (OLD BWSR U6) COMMERCIAL TURF - SODHIGHLAND SODMNDOT 260MN SEED MIX 25-131 (OLD MNDOT 260) &ALL AREAS DISTURBED BY CONSTRUCTION NOT INTENDED (USE EROSION CONTROL BLANKETSODDED, OR RETENTION BASINS FOR SLOPES OVER 3:1) MESIC GENERAL ROADSIDEMN SEED MIX 25-131FOR GENERAL STABILIZATION (USE EROSION CONTROL BLANKETOF PAD AREAS FOR SLOPES OVER 3:1)HARDWOOD MULCH (NATURAL COLOR) 1/4 yd PER TREESHREDDED HARDWOOD MULCH SEED MIXTYPESYM.SEED MIX LEGEND (FOR ALL SHEETS) PLANNING REPORT REPORT DATE: January 31, 2019 CASE NO.: 2018-70 TO: Mayor & Councilmembers APPLICANT: Matt Wolf, CVII Holdings, Inc. LANDOWNER: CVII Holdings, Inc. SUBJECT: Historic Armory re-use plan HEARING DATES: Downtown Parking Commission January 17, 2019 Planning Commission January 23, 2019 City Council February 5, 2019 Heritage Preservation Commission February 11, 2019 ZONING: CBD, Central Business District REQUEST: Approval of a site review Conditional Use Permit REPORT BY: Bill Turnblad, Community Development Director BACKGROUND Matt Wolf is one of the owners of the Historic Armory property on Chestnut and Third Streets. The owners are proposing to remodel and convert the property to eight high-end market rate apartments, a local Stillwater based startup craft distillery or brewery, and office space. The historic integrity of the building’s exterior will be maintained. The anticipated limited exterior changes include: upgrading the garage doors with glass, a driveway pad so residents can turn around on the property and drive forward onto Chestnut Street instead of backing onto the street, a service entrance next to the garage door, a new storefront door on the west end of the building for handicapped access, as well as work on deteriorated brick. Historic Armory Page 2 Existing armory building Photo credit: Google Maps 8/2017 SPECIFIC REQUEST Approval of a site review Conditional Use Permit (CUP) for this large building project in the CBD Zoning District. COMPLETED ACTIONS In addition to the site review Conditional Use Permit that the City Council will consider, the following actions have already occurred. 1) Parking Commission The Parking Commission reviewed the City Code’s parking requirements against the plan and recommended approval. The parking plan details are presented later in this report. 2) Heritage Preservation Commission The Heritage Preservation Commission has not yet reviewed the Design Permit. Since exterior changes will be minimal, staff would recommend that approval of the Design Permit be a condition attached to the site review Conditional Use Permit. 3) Planning Commission a. With the eleven conditions found at the end of this report, the Planning Commission approved both the Special Use Permit amendment for the craft distillery space and the Special Use Permit for the eight apartment units. b. Also, the Planning Commission reviewed and recommended that the Council approve the site review Conditional Use Permit for this large building project. EVALUATION OF SITE REVIEW CUP In February of 2017 the City Council adopted an ordinance requiring a site plan review Conditional Use Permit for all large building projects in the CBD Zoning District (Downtown Historic Armory Page 3 Stillwater)1. A “large building project” is defined as a building with at least 20,000 gross square feet of space. If the building already exists, and at least 12,000 square feet of the 20,000 is being renovated or reused, then it requires a site plan review CUP. The historic armory building has substantially more than 20,000 gross square feet, and between 16,300 and 20,800 square feet are proposed for re-use. So, a site plan review Conditional Use Permit is required for this re-use plan. Proposed re-use plan Depending upon the final mix of tenants for the property, two re-use plans are proposed. Option A would include eight market rate apartments, a craft distillery (or micro-brewery) and 4,450 square feet of office space. Several local groups have shown interest in distillery or micro- brewery space. But, if this distillery/micro-brewery space does not get leased, then Option B would be eight apartments and 13,600 square feet of office space. The floor layout for Option A is attached. Option B would be the same floor layout except that the “retail” space intended for the distillery would become office space. Parking plan The primary concern for this project is the potential impact upon the Downtown parking system. For the owners to maximize the potential use of the property would require creation of additional nearby parking capacity. Consequently, the property owners have been exploring options. The City has also been considering some type of parking structure on the east portion of the block where the historic armory is located. But, two years have elapsed since the purchase agreement was entered into for the property and the permitting process began. And, neither the City nor the property owners have identified a specific solution for increasing off-site parking capacity in the immediate area. Therefore, the property owners have decided not to maximize the potential use of the property, but rather to redevelop it with uses that can be provided all of the required parking right on the property. Both layout options of the proposed re-use plan satisfy the Zoning Code’s parking standards without the requirement for additional off-site parking. The Zoning Code requires all projects downtown, within existing structures, to provide: 1) additional on-site parking spaces for any increased non-residential parking load over 4 spaces, and 2) on-site parking for all residential units. 2 Option A. This option includes a craft distillery, apartments and office space. This re-use plan increases the building’s current parking load by 0.89 spaces. 15 residential parking spaces will be 1 City Code Sec 31-515.2 2 City Code Sec 31-510, Subd 1 (d)(4) Parking requirements for nonconforming structures or uses. [“Nonconforming” in this sense means that the property does not meet the minimum number of required parking spaces.] In the case of structures in any district, which are reconstructed, enlarged, structurally altered, changed in occupancy to a more intensive use category or otherwise increased in capacity, off-street parking shall be provided only for that portion of structures or use constituting the increase in capacity; except that no additional parking need be provided for nonresidential uses, if the increased capacity results in an increase of four or fewer off- street parking spaces. Historic Armory Page 4 provided on the property, 8 of which will be indoors. This satisfies the Zoning Code’s parking standards. (See details in the attached spreadsheet for Option A.) Option B. This option does not include the craft distillery. Its space would be converted to additional office space. The eight apartments would remain. This re-use plan increases the parking load by 19.34 spaces. 15 of these spaces are for the apartments. The parking load for the non-residential uses increase by 4.34 spaces. The Zoning Code has a provision for these re-use scenarios that specifies if the increased load of the non-residential uses is four or fewer spaces, then no additional commercial parking needs to be provided3. The Zoning Code also allows fractions of parking spaces to be rounded down if less than a half space. So, the 4.34 space increase is rounded to 4.0 and therefore does not trigger the need for additional parking spaces. Details for Option B can be seen in the attached spreadsheet. Staff finds that both Options A and B meet the Zoning Code standards without additional parking for the non-residential uses. The eight apartments will require 15 on-site spaces, eight of which will need to be indoors. All 15 spaces are included in the re-use plan for both Options A and B. Design Permit The Heritage Preservation Commission will need to review the project and approve a Design Permit. If the Council approves the CUP for this project, then the owners will invest the money in architectural plans necessary to complete the Design Permit application for HPC review. Therefore, a condition of CUP approval should be that before the CUP becomes effective, the HPC will have to approve the Design Permit. TAX INCREMENT FINANCING - CONCEPT Twenty-two parking spaces could be created in the basement of the historic armory. But, it would be very expensive to do so. The gymnasium floor is supported by structural elements that would have to be replaced and relocated. The cost of this work is estimated by a structural engineer to be as much as $1.2 million. At $55,000 per space (barring unforeseen additional expenses), the twenty-two parking spaces are not financially feasible for the property owners. However, the basement parking spaces may have value to the public for the off-site parking capacity that would be improved in the immediate area. And, the extra spaces would certainly have value to the future office space tenants. Therefore, the owners are requesting the City Council to conceptually consider Tax Increment Financing (TIF) assistance for the basement parking. Specifically, the property owners request the Council to consider conceptually approving $500,000 in pay-as-you go TIF. This would reduce the cost per parking space for the building owners to about $32,000. And though this number is high, it is not prohibitive. If there is conceptual support for the TIF request, an application to create the TIF District and begin the formal TIF review process would be submitted by the property owners. 3 City Code Sec 31-510, Subd 1 (d)(4) Historic Armory Page 5 ALTERNATIVES The City Council has several available alternatives: 1. Approve the site review CUP for the large building project, with or without conditions. 2. Table the Conditional Use Permit request for more information. 3. Deny the Conditional Use Permit. RECOMMENDATION The Planning Commission, Downtown Parking Commission and city staff recommend approval of the site review Conditional Use Permit with the conditions below. 1. Redevelopment of the site shall be in substantial conformance with the following plans: a. Stillwater Armory Lower Level Plan dated 12.28.18 b. Stillwater Armory 2nd Floor Plan dated 12.28.18 c. Stillwater Armory Main Floor Plan dated 12.28.18 d. Stillwater Armory Elevations dated 12.28.18 2. The non-residential parking load for the property shall not exceed 45.33 spaces. 3. The residential parking load for the property shall not exceed 15 spaces. 15 on-site residential parking spaces must be provided, of which 8 must be indoors. 4. Before the site review Conditional Use Permit becomes effective, the Heritage Preservation Commission must review and approve a Design Permit. 5. All signage, if applicable, shall be reviewed and approved by the Heritage Preservation Commission. 6. Special Use Permit 2016-39 shall be rescinded and approval of a Special Use Permit for the revised craft distillery or micro-brewery plans is to be incorporated into the site review Conditional Use Permit for the property. 7. The Special Use Permit for the eight residential units is to be incorporated into the site review Conditional Use Permit for the property. 8. Building and site plans will need to be approved by the city engineer, fire and building officials before the issuance of any building permits for the project. 9. All changes to the approved plans listed in Condition 1 above will need to be reviewed and approved by the Community Development Director. Any major changes will need to go to the Planning Commission or Heritage Preservation Commission for review and approval. 10. A trash removal plan shall be submitted and approved by the Community Development Director. If the plan does not include storage of trash inside the structure, the Heritage Preservation Commission shall review a proposed screening design. 11. Prior to the operation of the distillery tasting room or micro-brewery taproom, the applicant shall secure an on premise license from the City Clerk’s office. 12. Prior to commencing distilling or micro-brewery operations, the applicant shall secure all necessary state and federal permits and licenses. Attachments: Resolution Floor layouts & elevations Additional parking with TIF Spreadsheet: Parking Analysis, Option A Spreadsheet: Parking Analysis, Option B bt CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING A SITE PLAN REVIEW CONDITIONAL USE PERMIT FOR THE HISTORIC ARMORY AT 107 EAST CHESTNUT STREET CASE NO. 2018-70 WHEREAS, Matt Wolf, CVII Holdings, Inc, has submitted an application for approval of a site review Conditional Use Permit for the conversion of the Historic Armory property at 107 East Chestnut Street to residential and commercial uses; and WHEREAS, the subject property is legally described as: Lots numbered nine (9) and ten (10) and all of Lot numbered eight (8) except the south twenty-four (24) feet thereof, and the west one third (1/3) of Lots numbered one (1), two (2) and three (3) except the north sixty-five (65) feet of the east six (6) inches thereof, all in Block numbered thirty (30) of the original town (now city) of Stillwater, as surveyed, platted and now of record in the office of the Register of Deeds in and for said Washington County, Minnesota.; and WHEREAS, on January 17, 2019 the Downtown Parking Commission considered the parking plan for the Historic Armory project and found it to be compliant with the Zoning Code’s parking standards and unanimously recommended that the City Council approve it with the conditions that: 1) the non- residential parking load for the property shall not exceed 45.33 spaces, and 2) the residential parking load for the property shall not exceed 15 spaces, and 3) 15 on- site residential parking spaces must be provided, of which 8 must be indoors; and WHEREAS, on January 23, 2019 the Planning Commission held a public hearing on the site review Conditional Use Permit and on a unanimous vote recommended that the City Council approve it with the conditions found below; and Page 2 of 3 WHEREAS, on February 5, 2019 the City Council held a public hearing on the site review Conditional Use Permit and found it to be consistent with the City’s Zoning Ordinances. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby rescinds Resolution 2016-39, which granted a Special Use Permit for use of a portion of the property as a craft distillery. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of the City of Stillwater hereby approves the site review Conditional Use Permit for this project, with the following conditions: 1. Redevelopment of the site shall be in substantial conformance with the following plans: a. Stillwater Armory Lower Level Plan dated 12.28.18 b. Stillwater Armory 2 nd Floor Plan dated 12.28.18 c. Stillwater Armory Main Floor Plan dated 12.28.18 d. Stillwater Armory Elevations dated 12.28.18 2. Before the site review Conditional Use Permit becomes effective, the Heritage Preservation Commission must review and approve a Design Permit. 3. All signage, if applicable, shall be reviewed and approved by the Heritage Preservation Commission. 4. The non-residential parking load for the property shall not exceed 45.33 spaces. 5. The residential parking load for the property shall not exceed 15 spaces. 15 on-site residential parking spaces must be provided, of which 8 must be indoors. 6. Special Use Permit 2016-39 must be rescinded and approval of a Special Use Permit for the revised craft distillery or micro-brewery plans is to be incorporated into the site review Conditional Use Permit for the property. 7. The Special Use Permit for the eight residential units is to be incorporated into the site review Conditional Use Permit for the property. 8. Building and site plans will need to be approved by the city engineer, fire and building officials before the issuance of any building permits for the project. 9. All changes to the approved plans listed in Condition 1 above will need to be reviewed and approved by the Community Development Director. Any major changes will need to go to the Planning Commission or Heritage Preservation Commission for review and approval. 10. A trash removal plan shall be submitted and approved by the Community Development Director. If the plan does not include storage of trash inside the structure, the Heritage Preservation Commission shall review a proposed screening design. Page 3 of 3 11. Prior to the operation of the distillery tasting room or micro-brewery taproom, the applicant shall secure an on premise license from the City Clerk’s office. 12. Prior to commencing distilling or micro-brewery operations, the applicant shall secure all necessary state and federal permits and licenses. Enacted by the City Council of the City of Stillwater, Minnesota this 5th day of February, 2019. CITY OF STILLWATER Michael Polehna, Vice Mayor ATTEST: Beth Wolf, City Clerk 700 SF 1000 SF 1000 SF TOILETS STILLWATER ARMORY PARKING -NO VARIANCES 31 FULL SIZED SPACES - 24-0 aisles DISTILLERY DISTILLERY DISTILLERY 2018.12.05 STILLWATER ARMORY PARKING WITH VARIANCES 40 SPACES - (9 COMPACT) 2018.12.05 Parking Analysis Historic Armory Property Option A area in sf parking standard required parking A.Current parking load Gymnasium (and locker rooms/showers)9,003.50 1/ 2 BB players 5.00 Health club (basement work out room)637.00 1/100 sf 6.37 Offices (and meeting rooms)7,488.00 1/300 sf 24.96 Storage and repair shop 6,825.00 1/1,000 sf 6.83 sub-total 43.16 Reduction for multiple use building (2-4 uses) See "cooperative parking" Footnote 1 -5% 41.00 B.Proposed parking load Residential 8 units 1.5 spaces/unit + 1 space/3 units for guest parking. 1 space/unit must be indoors. 15.00 8 indoors Distillery tasting room 1,000 1 space/120 sf 8.33 production area 1,600 1 space/325 sf 4.92 storage 1,000 1 space/1,000 sf 1.00 (foyer and bathroom shared)550 NA distillery total 14.26 Office 4,450 1/300 sf office total 14.83 sub-total 44.09 Reduction for multiple use building (2-4 uses) See "cooperative parking" See Footnote 1 -5% 41.89 1/18/2019 Parking Analysis Historic Armory Property Option A C.Change in parking load Difference between current and proposed load 0.89 Increase due to residential units 15.00 8 indoors Non-residential increase -14.11 D.Proposed parking for project Non-residential uses. The project is required to provide new on- site spaces for the increased non-residential parking load (City Code Sec 31-510, Subd 1 (d)(4)), but no new on-site spaces are required if the increase is four our fewer spaces. See Footnote 2 Since the non-residential parking load decreased by 14.11 spaces, no additional non-residential spaces are required. 0 Residential uses. City Code Sec 31-510, Subd 1 (d)(4) does not apply to new residential units. All new residential units must provide their parking on the property. See Footnote 2 8 units 1.5 spaces/unit + 1 space/3 units for guest parking. 1 space/unit must be indoors. 15 total; 8 indoors Footnote 1 Cooperative parking facilities. The requirements for the provisions of parking facilities, with respect to two more property uses of the same or different types, may be satisfied by the permanent allocation of the required number of spaces for each use in a common parking facility, located within 300 feet of all such participating property uses and cooperatively established and operated. In the case of a cooperative parking facility which is designed to satisfy the parking requirements of: i. From two to four independent property uses, a reduction of not more than five percent of the total number of required spaces shall be allowed. ii. From five to seven independent property uses, a reduction of not more than ten percent of the total number of required spaces shall be allowed. iii. Eight or more independent property uses, a reduction of not more than 20 percent of the total number of required spaces shall be allowed. Footnote 2 Parking requirements for nonconforming structures or uses. In the case of structures in any district, which are reconstructed, enlarged, structurally altered, changed in occupancy to a more intensive use category or otherwise increased in capacity, off- street parking shall be provided only for that portion of structures or use constituting the increase in capacity; except that no additional parking need be provided for nonresidential uses, if the increased capacity results in an increase of four or fewer off-street parking spaces. 1/18/2019 Historic Aromory Option B area in sf parking standard required parking A.Current parking load Gymnasium (and locker rooms/showers)9,003.50 1/ 2 BB players 5.00 Health club (basement work out room)637.00 1/100 sf 6.37 Offices (and meeting rooms)7,488.00 1/300 sf 24.96 Storage and repair shop 6,825.00 1/1,000 sf 6.83 sub-total 43.16 Reduction for multiple use building (2-4 uses) See "cooperative parking" Footnote 1 -5% 41.00 B.Proposed parking load Residential 8 units 1.5 spaces/unit + 1 space/3 units for guest parking. 1 space/unit must be indoors. 15.00 8 indoors Office 13,600 1/300 sf 45.33 sub-total 60.33 C.Change in parking load Difference between current and proposed load 19.34 Increase due to residential units 15.00 8 indoors Non-residential increase 4.34 1/18/2019 Historic Aromory Option B D.Proposed parking for project Non-residential uses . The project is required to provide new on- site spaces for the increased non-residential parking load (City Code Sec 31-510, Subd 1 (d)(4)), but no new on-site spaces are required if the increase is four our fewer spaces. See Footnote 2 Since the non-residential parking load increased by 4 or fewer spaces (any fraction of a space less than half is rounded down), no additional non- residential spaces are required. 0 Residential uses . City Code Sec 31-510, Subd 1 (d)(4) does not apply to new residential units. All new residential units must provide their parking on the property. See Footnote 2 8 units 1.5 spaces/unit + 1 space/3 units for guest parking. 1 space/unit must be indoors. 15 total; 8 indoors Footnote 1 Cooperative parking facilities. The requirements for the provisions of parking facilities, with respect to two more property uses of the same or different types, may be satisfied by the permanent allocation of the required number of spaces for each use in a common parking facility, located within 300 feet of all such participating property uses and cooperatively established and operated. In the case of a cooperative parking facility which is designed to satisfy the parking requirements of: i. From two to four independent property uses, a reduction of not more than five percent of the total number of required spaces shall be allowed. ii. From five to seven independent property uses, a reduction of not more than ten percent of the total number of required spaces shall be allowed. iii. Eight or more independent property uses, a reduction of not more than 20 percent of the total number of required spaces shall be allowed. Footnote 2 Parking requirements for nonconforming structures or uses. In the case of structures in any district, which are reconstructed, enlarged, structurally altered, changed in occupancy to a more intensive use category or otherwise increased in capacity, off- street parking shall be provided only for that portion of structures or use constituting the increase in capacity; except that no additional parking need be provided for nonresidential uses, if the increased capacity results in an increase of four or fewer off- street parking spaces. 1/18/2019 CITY COUNCIL MEETING DATE: February 5, 2018 CASE NO.: 2018-67 Planning Commission: January 23, 2018 APPLICANT: Todd Konigson, livwell.design REQUEST: Consideration of Concept PUD (1997-70 and 2003-14) amendments for an undeveloped lot in Liberty Village (PID: 30.030.20.32.0099) ZONING: VC – Village Commercial COMP PLAN DISTRICT: Neighborhood Commercial PREPARED BY: Abbi Jo Wittman, City Planner BACKGROUND In early 1998 the City of Stillwater approved concept PUD 1997-70 for the 11.87 acres of commercial development near the intersection of Manning Avenue North and County Road 12/75th Street North. The City subsequently approved PUD 2003-14, for the design of the commercial village area. Since the time of concept approval, five of the seven commercial sites (Kwik Trip, First State Bank and Trust, Patriot’s Tavern, etc.) have been developed after approval of Final Planned Unit Development permits for each of the individual sites. REQUEST Todd Konigson of livwell.design would like to construct four residential units on Outlot D, at the corner of Settlers Way and New England Place. The proposed units would have a first floor home office, facing Settlers Way with a private garage in the back, facing the tennis courts. The residence would be located above the home office space, on second the third stories. This necessitates the following requests: 1. A Special Use Permit for residences in the Village Commercial district; and 2. Amendments to the Concept/Preliminary PUD to allow for: Photo Credit: Google Images (August, 2017) Case 2018-67 CC: February 5, 2019 Page 2 of 4 a. A reduction in the total number of shared parking spaces; and b. Three stories (opposed to 2.5) while remaining under the maximum 35’ height restriction; and c. A flat roof opposed to a gable roof; and d. Turning the building so that it faces Settler’s Way. While the Planning Commission has authority to act on Special Use Permit requests, PUD amendment requests may only be approved by the City Council. USE PERMIT APPROVAL The concept of the commercial area was approved in 1998 but it was not until PUD 2003-14 that the village area’s form was defined. Referred to as ‘Building 8’, this site was intended to have a 4,700 square foot service or professional office building footprint with a total building square footage of 11,400 square feet. Daycare and residential uses are noted as a potential land use but are indicated as “restricted”. The Village Commercial district allows for “residences of all classes” by Special Use Permit but caveats approval indicating “residences on second level only”. The proposed structure’s uses conform the Zoning Code and relevant PUDs. Furthermore, the Comprehensive Plan encourages supporting the local economy and a diversity of housing options. These live/work residences would provide for a housing type typically not found in Stillwater or, at the very least, outside of the City’s historic core. Given this, on January 23, 2019, the Planning Commission conditionally approved a Special Use Permit for live-work townhomes on this site. Approval conditions indicated: 1. This Special Use Permit is in all ways a Conditional Use Permit as the term is used in Minnesota Statue Section 462.3595. 2. The street-facing first level shall be restricted to professional and service offices. 3. Scaled building plans depicting the level of detail, materials and colors on all finishes, complete landscaping plan, and solid waste storage and removal plan shall be submitted with the Final PUD. 4. All conditions of approval for Planning Commission Case files 1997-70 and 2003-14 shall remain in effect. 5. All existing and future trash receptacles shall be stored inside the building or in an enclosed onsite trash facility at all times with the exception of the day of trash collection. 6. All changes to the approved plans will need to be reviewed and approved by the Community Development Director. Any major changes will need to go to the Planning Commission for review and approval. APPLICABLE GUIDELINES AND REGULATIONS The purpose of a PUD is to provide for a means of: (1) Ensuring variety, innovation and flexibility in the development of land and its improvements. (2) Allowing a mixture of uses in an integrated and well planned area to aid in providing a better living environment. (3) Allowing for flexibility in group building development wherein the relationship is between building and building or buildings and site, rather than between building and property lines, as Case 2018-67 CC: February 5, 2019 Page 3 of 4 is the case in mono-structural development. (4) Preserving natural beauty spots, open space and recreational areas. There are no standards for review of Planned Unit Developments (PUD). Parking Liberty Village’s parking plan was designed so that each of the properties absorbed some of the parking demand. According to the permitted use table and associated parking data, the property is required to have 38 parking spots located on the eastern portion of the property, an area encumbered by City easement. However, the approved plan only depicts 25 onsite parking spaces in this location. The applicant is proposing to create 27 parking spaces onsite (19 parking spaces located in a surface lot and two, 9’ X 15’ enclosed parking spaces for each residential unit). However, eight of those parking spaces are designated for residential use. Therefore, only a total of 19 parking spaces are proposed to be created for the shared use in the neighborhood. That said, the proposed uses would require a total of ten parking spaces (two for each residential unit and one per every 300 square feet of office space). This implies there is still ample shared parking available onsite while meeting the needs of the development. However, the residential parking spaces are substandard as they are required to be a minimum of 18’ deep. Given this, it could be construed that all parking would occur in the surface lot. If that were the case, then there would only be nine excess parking spaces in the surface lot. Height The applicant’s request is to modify the plan to allow for three stories within the 35’ maximum height restriction. While the total number of stories is not specifically called out in PUD 2003- 14, the Village Commercial district restricts the height of structures to a maximum of 2.5 stories. Furthermore, the adopted plans included maximum square footage calculations for the property to be 11,400 – which is (roughly) 2.5 times the maximum allowable footprint. Building Design and Orientation Resolution 2003-86 indicates “the Village Commercial design guidelines…must be used to guide future final PUD lot development”. However, staff is only able to produce the Country Village Architectural and Site Design Guidelines, submitted by the applicant at the time of the village commercial PUD and approved as part of the Annexation Agreement between the City and Township. These have been used as a basis for this analysis. The applicant is proposing a flat roof design, an architectural design element that is not currently found in the commercial area (though Rutherford Elementary School, approximately 750’ from the subject property, does have a flat roof). The 2003 Country Village Architectural and Site Guidelines indicate gable roofs are preferred and that “the village area shall have a unique rural character related to its surroundings”. The proposed design mimics New England’s row housing, typically found in more urban areas. If approved, the applicant would need to secure final design approval from the Liberty Village Commercial association for compliance with the Liberty Village Architectural Review & Design Guidelines adopted in April of 2009. Case 2018-67 CC: February 5, 2019 Page 4 of 4 Additionally, the original PUD implies the building will be orientated towards New England Place. The applicant is proposing to orientate the building towards Settler’s Way. This orientation would result in a sidewall facing liberty square, an area designed to be central to the neighborhood. ALTERNATIVES AND RECOMMENDATION B. Approval. If the City Council finds the Concept PUD amendment proposal is consistent with the provisions set forth in the Zoning Code, the Council could move to direct staff to develop a Resolution approving the Concept PUD with or without conditions. C. Table. If the Council finds the request to have incomplete information, the case could be tabled. D. Denial. If the Council finds the request to be inconsistent with the provisions set forth in the Zoning Code, it could be denied. With a denial, the basis of the action should be given. RECOMMENDATION Planning Commission The Planning Commission recommends the City Council approve the Concept PUD. Staff Staff further finds that with certain alterations, the three story design would substantially conform to PUD 1997-70 and 2003-14. Staff would recommend the Council move to approve the Concept PUD amendment with the following conditions:  The front of the structure shall be situated facing Liberty Square.  The structure shall have a gable roof.  Prior to the submittal of the Final Plan, the design of the structure will have obtained Liberty Village Commercial Association approval. ATTACHMENTS Site Location Map Applicant Narrative Site Plan Concept Photograph Concept Façade Renderings Concept Floor Plans Resolution No. 98-38A PUD 2003-14 R O A DRUTHERFORD R U T H E R FO R D BLVD.PIONEERROAD RUTPLACEPIONEER L IBERTY MELV I L LE 75TH STREET NORTH C S A H 12 C S A H 15SCHOO L H O U S E CI R C L E COUNTRYSETTLER'S WAYENGLA N D P L A C E SETTLER'S WAY LI B E R T Y PARKWAYTALLPINE TRAIL PI N E H O L L OW G R N PINE HOLLOW PLNEWSU M M E R FI E L D S CT µ 0 350 700175Feet General Site Location Site Location xxx New England Place ^ Text Dear Stillwater Planning Commission and City Staff, Dated: 12/14/2018 We are excited to share the following proposed 'work live' residential and commercial row house project in the Liberty Village on lot D Subdivision CD 00998 PID 30.030.20.32.0099. We are proposing residential on the 2°d and 3rd floor and small commercial space with a 2 stall garage on the main/ground level. There are 4 units on this lot that total just under 4800 square feet. The design is heavily influenced by the adjacent buildings, retail, and residential projects. The project is based on 'New England' architectural design, details, and materials. The project is designed to generate a quaint small town neighborhood feel while allowing professionals that reside in the units to use the main level space as an office, studio, or gallery. The units are finely appointed with custom kitchen cabinets, quartz counter tops, wide plank solid wood flooring, and Viking kitchen appliances. The exterior of the build is clad with modular face brick that will be white washed to capture the historic feel of a New England row house neighborhood. Small fenced in front yards and deck over looking the adjacent ball field and tennis courts will provide a sense of engagement with the community. The project will include 8 tuck under garage stall, 2 parking spaces in the driveway and the balance of parking will be provided in the form of a parking lot to attempt to achieve the necessary commercial development parking needs. We will not remove any existing trees but will be adding 1 tree and 4 evergreen shrubs at the front of each unit and natural grasses at each side and the back of the building. The project is asking to amend the PUD to allow for a 3 story structure while still staying under the 35' zoning requirement and fewer parking spaces (24 total) to allow for adequate green space. The uniqueness of this property, being on the market nearly 20 years, with the approximate 4800 square footprint and the additional parking stall requirements dictate the need for 3 stories to allow for an adequate amount of living space, to meet market rate square foot pricing, and to allow for to qualify for financing and appraisals. The development team consists of; livwell.design Trehus Architects and Builders (most likely) *Joe Dean is a project manager for Trehus and was instrumental in achieving design success working with Senn & Youngdahl Builders as the home designer /pm during the neighborhood development. We look forward to working with you on this amazing project and responding to additional questions throughout the process. Please note, we are working on purchasing the Bob & Paula Kroening Lot to the North as well for a phase two of the development. Sincerely, Todd Konigson livwell.design 612.517.3332 Dear Stillwater Planning Commission and City Staff, Dated: 12/14/2018 We are excited to share the following proposed 'work live' residential and commercial row house project in the Liberty Village on lot D Subdivision CD 00998 PID 30.030.20.32.0099. We are proposing residential on the 2nd and 3rd floor and small commercial space with a 2 stall garage on the main/ground level. There are 4 units on this lot that total just under 4800 square feet. The design is heavily influenced by the adjacent buildings, retail, and residential projects. The project is based on 'New England' architectural design, details, and materials. The project is designed to generate a quaint small town neighborhood feel while allowing professionals that reside in the units to use the main level space as an office, studio, or gallery. The units are finely appointed with custom kitchen cabinets, quartz counter tops, wide plank solid wood flooring, and Viking kitchen appliances. The exterior of the build is clad with modular face brick that will be white washed to capture the historic feel of a New England row house neighborhood. Small fenced in front yards and deck over looking the adjacent ball field and tennis courts will provide a sense of engagement with the community. The project will include 8 tuck under garage stall, 2 parking spaces in the driveway and the balance of parking will be provided in the form of a parking lot to attempt to achieve the necessary commercial development parking needs. We will not remove any existing trees but will be adding 1 tree and 4 evergreen shrubs at the front of each unit and natural grasses at each side and the back of the building. The project is asking to amend the PUD to allow for a 3 story structure while still staying under the 35' zoning requirement. The uniqueness of this property, being on the market nearly 20 years, with the approximate 4800 square footprint and the additional parking stall requirements dictate the need for 3 stories to allow for an adequate amount of living space, to meet market rate square foot pricing, and to allow for to qualify for financing and appraisals. The development team consists of; livwell.design Trehus Architects and Builders (most likely) *Joe Dean is a project manager for Trehus and was instrumental in achieving design success working with Senn & Youngdahl Builders as the home designer /pm during the neighborhood development. We look forward to working with you on this amazing project and responding to additional questions throughout the process. Please note, we are working on purchasing the Bob & Paula Kroening Lot to the North as well for a phase two of the development Sincerely, Todd Konigson livwell.design 612.517.3332 konigson32@gmail.com !!!!!!!!!!!! !!! !!!!!!!   windows & doors = Marvin Integrity! garage door style! exterior siding!! front facade = brick painted white! side and back facades = either brick or James Hardie Board ' '' I ~ . • • 20. The City's Design Guidelines for Phase I expansion area development must be used by the City staff and Planning Commission in reviewing final Planned Unit Development Plans. 21. The City and Developer must implement the AUAR Mitigation Plan regarding storm water runoff and natural area protection (protection of oak forest from oak wilt). 22. All lot building envelopes except for four as shown on the concept PUD plans must meet slope setback requirements. 23. The Echo Greens development area must be restudied before final Phase III PUD approval to see if a residence can reduce tree removal, minimize wetland impacts and reduce grading and land alterations. 24. Final landscape plans must be submitted as a part of final PUD approval showing private landscaping in additional to street trees. 25. The subdivision improvement plans road, sidewalk and utilities must be reviewed by a forester to minimize impacts to trees. 26. Comments from the City Engineer in his memo of 1-23-98 must be addressed before Phase I preliminary plat approval. 27. Street and access issues raised in Glen Van Wormer's letter of 1-27-98 must be addressed before final plat approval. 28. Before Phase II PUD and subdivision approval, the Phase I project design must be . reviewed to see if the design guidelines desired effect is achieved or design guidelines or zoning modifications are needed. 29. Subdivision improvements must be reviewed by a forester to minimize the impact to trees. 30. Private open space restrictions prohibit tree cutting except as permitted in the approved Forest Management Plan .. 3 I. Wider tree preservation easements shall be provided along the back of the lakeshore lots from the current 90-foot width to a maximum 170 feet through deed restrictions. 3 CITY COUNCIL MEETING DATE: February 5, 2019 CASE NO.: 2018-25 APPLICANT: Rebecca and Scott Johnson, property owners REGARDING: Consideration of the acceptance of the Demolition Designation Study for the residential structure located at 709 2nd Street South ZONING: RB – Two Family COMP PLAN DISTRICT: LMDR – Low/Medium Density PREPARED BY: Abbi Jo Wittman, City Planner BACKGROUND On October 17, 2018, the Heritage Preservation Commission (HPC) considered a request from Scott and Rebecca Johnson for the demolition of their residential structure located at 709 2nd Street South. The HPC denied the demolition permit on the basis there was a feasible alternative to demolition of this historic resource. On November 13, 2018, the City Council upheld the HPC’s decision and ordered the preparation of a Demolition Designation Study (Study). The Study was prepared by Streamline Associates, LLC, and submitted to the City on December 21, 2018. DEMOLITION DESIGNATION STUDY FINDINGS The Study finds the structure is not a historic resource and not eligible for local listing as a Historically Significant Structure. However, as previously indicated by staff, the structure HPC Case 2018-25 709 2nd Street South February 5, 2019 is eligible to be considered as a designating structure in the City’s eligible East Half, Churchill, Nelson, and Slaughter’s Addition Local Historic District. HPC DISCUSSION On January 16, 2019, the Heritage Preservation Commission discussed the acceptance or rejection of the Demolition Designation Study. The HPC determined HPC approval of demolition, without a specific plan for reconstruction in the Neighborhood Conservation District was in conflict with the purposes and intent of the HPC. Therefore, the HPC deferred the consideration of acceptance/rejection to the City Council on the basis that: 1. The HPC has already determined the structure is a local historic resource, potentially eligible for local listing, and already identified it as a contributing building in an eligible local district; and 2. There may not be protections in place for even those considered contributing in a local district; and 3. Demolition is contrary to the purposes of the HPC, the Neighborhood Conservation District and the Comprehensive Plan; and 4. The concern for demolition is not exclusive to historic preservation purposes but that demolition prevention aids the City in meeting other community goals, such as affordable housing. The Commission further requests a legal opinion from the City Attorney regarding the flaws and deficiencies of the current demolition ordinance and request; and requests that the City Council work with the HPC to update the demolition ordinance to better reflect all community policies. A copy of the Commission’s draft minutes is attached for Council review. DISCUSSION City Code Section 34-4, Subd. 2(2)(b)(iii)1 indicates “if the city council does not approve the preparation of the designation study within 30 days of the commission determination”, then the building official shall issue the demolition permit. The City Council authorized the preparation of the Study within 30 days. The Code further states “if the completed designation study is not approved within 180 days of the commission determination”, then the demolition, again, must be approved. However, the Code does not specify who must approve or deny the Study. The 180 day shot clock for the Study approval is Monday, April 15, 2019. The Code lastly states “if the city council denies implementation of the designation after completion of the designation study, then the building official shall issue the demolition permit”. HPC Case 2018-25 709 2nd Street South February 5, 2019 The code does not specifically state what happens when findings, such as this, are made. As the structure has been determined to not be a historic resource but a part of an eligible Historically Significant Site, it appears the Commission has the following options: 1. Accept/approve the Study. If the Council accepts (approves) the study, it acknowledges the structure is not a historic resource, eligible for individual listing, but is a contributing building in an eligible (but not listed) historic district. If the Council approves the study, his would mean the Council may: a. Move to authorize the demolition of the structure. b. Move to table consideration of the demolition of the structure for determination to be made no later than April 15, 2019. c. Move to begin designation of the eligible East Half, Churchill, Nelson, and Slaughter’s Addition Local Historic District. However, it is unlikely designation of this district could occur within the three months’ time period. Additionally, even if the district is listed, the City Code does not specifically state a contributing building in a local district cannot be demolished. Therefore, on April 15, 2019, the demolition permit could be issued. 2. Reject/deny the Study. If the Council rejects (denies) the study, it does not accept the findings and would like to continue to pursue individual listing of the structure. Under this scenario, the HPC would need to hold a public hearing (with 30 days advanced legal notice), consult with the State Historic Preservation Office, and solicit input from the Planning Commission prior to making a recommendation for designation to the City Council. The City Council, too, would need to hold a public hearing prior to their consideration. If the City Council denies the implementation of the designation (i.e. elects to not locally designate the structure), then the demolition permit may be issued. ATTACHMENTS Site Location Map Streamline Associates, LLC Demolition Designation Study January 16, 2019 Draft HPC Minutes AVENUEE. HUDSON ST STREETEAST CHURCHILL STREET E LOCU S T S T SOUTHSTREETC S A H 23C S A H 23EAST W A L N U T S T R E E T EAST WILLARD STREET STREETµ 0 230 460115Feet General Site Location Site Location 709 2nd St S ^ Text HISTORIC DESIGNATION STUDY FOR 709 SECOND STREET SOUTH STILLWATER, WASHINGTON COUNTY, MINNESOTA Prepared for: City of Stillwater Prepared by: Streamline Associates, LLC 400 S. 4th Street, Suite 401-207 Minneapolis, Minnesota 55415 Principal Investigator: Andrew J. Schmidt December 2018 Designation Study i 709 Second Street South Streamline Associates, LLC City of Stillwater MANAGEMENT SUMMARY The owners of 709 Second Street South in Stillwater have applied for a City of Stillwater (City) permit to demolish the house on that property. Because the house was built prior to 1946, the City is reviewing whether the property is eligible for listing as a local Heritage Preservation Site, a contributing building in an eligible draft or listed historic district, or a National Register listed structure or site. Pursuant to this review, the City has contracted with Streamline Associates, LLC (Streamline) to complete a historical designation study. To complete the evaluation, Streamline applied the criteria for designation as a Heritage Preservation Site (City Code 22-7 Subd. 4(2)) and assessed the historic integrity of the building. The subject property comprises the north 80 feet of Lot 27 and all of Lot 28, Block 2 of Churchill, Nelson & Slaughter’s Addition to Stillwater, Washington County, Minnesota. The property consists of 0.22 acres in the NE-NE ¼, Sec. 33, T30N, R20W. Andrew Schmidt was the Principal Investigator. The investigation included both a literature search and field survey component. Based on this study, Streamline recommends that 709 Second Street South is not individually eligible for designation as a Heritage Preservation Site, but that the property does contribute to the eligible historic district: Churchill, Nelson, and Slaughter Addition, East Half, Historic District. Designation Study ii 709 Second Street South Streamline Associates, LLC City of Stillwater TABLE OF CONTENTS MANAGEMENT SUMMARY ............................................................................................................ i LIST OF FIGURES .......................................................................................................................... ii 1.0 INTRODUCTION ................................................................................................................ 1 2.0 METHODS .......................................................................................................................... 4 2.1 OBJECTIVES ............................................................................................................................ 4 2.2 DESIGNATION STUDY ............................................................................................................... 4 3.0 EVALUATION RESULTS .................................................................................................. 5 3.1 DESCRIPTION .......................................................................................................................... 5 3.2 PREVIOUS STUDIES ................................................................................................................. 5 3.3 HISTORICAL B ACKGROUND ...................................................................................................... 6 3.4 EVALUATION ........................................................................................................................... 9 4.0 SUMMARY OF RECOMMENDATIONS .......................................................................... 13 5.0 REFERENCES CITED ..................................................................................................... 14 LIST OF FIGURES Figure 1. Property Location ............................................................................................ 2 Figure 2. Property Parcel................................................................................................ 3 Figure 3. Historic District Boundaries ........................................................................... 12 Designation Study 1 709 Second Street South Streamline Associates, LLC City of Stillwater 1.0 INTRODUCTION The owners of 709 Second Street South in Stillwater have applied for a City of Stillwater (City) permit to demolish the house on that property (Figure 1). Because the house was built prior to 1946, the City is reviewing whether the property is eligible for listing as a local Heritage Preservation Site, a contributing building in an eligible draft or listed historic district, or a National Register listed structure or site. Pursuant to this review, the City has contracted with Streamline Associates, LLC (Streamline) to complete a historical designation study. To complete the evaluation, Streamline applied the criteria for designation as a Heritage Preservation Site (City Code 22-7 Subd. 4(2)) and assessed the historic integrity of the building. The subject property comprises the north 80 feet of Lot 27 and all of Lot 28, Block 2 of Churchill, Nelson & Slaughter’s Addition to Stillwater, Washington County, Minnesota (Figure 2). The property consists of 0.22 acres in the NE-NE ¼, Sec. 33, T30N R20W. Andrew Schmidt was the Principal Investigator. The investigation included both a literature search and field survey component. ^_ MN WI IA SD ND MI g02,0001,000 Scale in Feet Map Reference: USGS 7.5" Quadrangles, Stillwater, Minnesota STREAMLINE ASSOCIATES 709 Second Street South Stillwater, Minnesota Figure 1 Property Location File: 7092ndSt_F1_PL.mxd Legend ^_Property Location S 1st StS 2nd StE Willard St S B r o a dw a y H i l l S t S 2nd S t g010050 Scale in Feet Map Reference: Metropolitan Council and Surdex Corporation Twin Cities, Minnesota, Spring 2016 STREAMLINE ASSOCIATES 709 Second Street South Stillwater, Minnesota Figure 2 Property Parcel File: 7092ndSt_F2_PP.mxd Legend Property Parcel Parcel Boundaries Designation Study 4 709 Second Street South Streamline Associates, LLC City of Stillwater 2.0 METHODS 2.1 OBJECTIVES The objective of this study was to evaluate the property at 709 Second Street South for eligibility for designation as a Heritage Preservation Site by the City. The evaluation consisted of application of the criteria for designation (City Code 22-7 Subd. 4(c)), as well as the aspects of historic integrity. Streamline’s investigation was also guided by the Secretary of the Interior’s Standards and Guidelines for Historic Preservation (48 FR 44716). Fieldwork and preparation of the final report with recommendations were completed by an architectural historian who meets the standards set forth in 36 CFR 61. Andrew Schmidt was the Principal Investigator. 2.2 DESIGNATION STUDY To gather historical information on the property, Streamline completed background research at the Minnesota State Historic Preservation Office (SHPO), the City of Stillwater, the Stillwater Public Library, and the Minnesota Historical Society (MHS) library. The historic contexts developed for Stillwater and reports of previous historical surveys were reviewed. The history of the property had been researched as part of the previous neighborhood survey, and Streamline conducted additional research in city directories, census records, and newspaper articles. As part of the evaluation, Streamline conducted an intensive-level survey of the property to assess its current conditions and historic integrity. Field documentation consisted of a detailed written description and digital photographs. Using information gathered through the research and fieldwork, Streamline evaluated the propert y for local designation eligibility by applying the seven local criteria of significance. In addition, the property’s historic integrity was assessed using the aspects of integrity of the National Register of Historic Places (National Register). The evaluation of eligibility includes a description and historical background for the property, and analysis of its significance and integrity. Designation Study 5 709 Second Street South Streamline Associates, LLC City of Stillwater 3.0 EVALUATION RESULTS 3.1 DESCRIPTION The house at 709 Second Street South is located on an over-sized lot south of the intersection of Second and Willard Streets (see Appendix A for photographs). The house is on the front of the lot and a detached garage, accessed via a driveway, is at the back of the lot. The neighborhood primarily consists of single-family houses built during the late- nineteenth century, with some institutional buildings, such as St. Michael’s Church and School north of Willard Street and a limited amount of later infill construction. Many of the houses on Second Street South were built on one-and-a-half or two lots, providing them with spacious yards. The house is a story-and-a-half, front-gable vernacular building with a limestone foundation, asbestos-shingle siding, and an asphalt-shingle roof. The primary (west) façade is arranged with a large, multiple-light, fixed sash picture window and the main entrance on the first story, and two windows in the upper half story. The entrance is accessed via stone steps and is covered by a gabled wood canopy with decorative brackets and exposed rafter tails. The window openings have wide wood surrounds and wood-sash storms, and the upper windows are four-over-four wood sash. The north façade is broken only by two four-over-four wood-sash windows. A one-story gable-roofed addition extends from the east façade and a shed-roofed entry porch wraps around the rear portion of the south façade. The addition rests on a poured concrete foundation and has masonite-type hardboard siding. The windows are casement sash, and door is located on the east façade. The entry porch has a concrete-slab foundation, and square wood posts support the shed roof, which covers an entrance and a pair of one-over-one wood-sash windows. The two-car garage, which was built in 1971, has a concrete foundation, Masonite-type hardboard siding, and a cross gabled roof. Two garage doors are located on the west façade, flanking a center entrance. 3.2 PREVIOUS STUDIES From the 1980s to the 2000s, a series of historic preservation studies was completed for the Stillwater Heritage Preservation Commission (HPC). In the late-1980s, two surveys were completed, including a National Register survey of downtown (Larson 1989; Roberts 1989). These efforts were greatly bolstered in the early 1990s by the development of citywide historic contexts (Vogel 1993). This study developed the contextual framework for evaluating the historic significance of the city’s built environment by identifying significant events, patterns, and persons in Stillwater’s history. Relevant historic contexts identified in this study include: • Stillwater and St. Croix Triangle Lumbering (1843-1914) • Stillwater Town Planning and Development (1844-1945) • Development of Residential Neighborhoods in Stillwater (1850s-1940s) Designation Study 6 709 Second Street South Streamline Associates, LLC City of Stillwater • Stillwater City, Washington County and State Government (1840s-1940s) In addition, the historic context study divided the city into Historic Preservation Planning Areas for future neighborhood surveys. From the late-1990s to the late-2000s, 10 neighborhood surveys were completed, including the east half of Churchill, Nelson & Slaughter’s Addition (Empson 2003). In these surveys, properties and historic districts were recommended for National Register listing or Heritage Preservation Site designation. In the survey of the Second Street South neighborhood, no properties were recommended as eligible for National Register listing (Empson 2003). In a 2006 capstone study, 61 properties citywide were recommended eligible for “Stillwater Landmark” designation, and an additional 370 properties were recommended as “Heirloom Houses,” described as houses that, “had a strong sense of their original integrity.” The house at 709 Second Street South was not listed among these properties (Empson 2006). The 2006 study recommended that the east half of Churchill, Nelson & Slaughter’s Addition was eligible for local designation as a historic district, bounded by Fourth, Orleans, First, and Willard Streets (Empson 2006). In 2013, this area was further studied for historic district potential, and it was recommended that a smaller area, bounded by Fourth, Hancock, First, and Willard Streets, was eligible for designation as the Churchill, Nelson, and Slaughter Addition, East Half, Historic District (Hoisington 2013). It was recommended that the historic district meets designation criterion 1, due to the high concentration of nineteenth century houses (86 of 101). The historic district retained a high-degree of historic integrity, and only 16 of the 101 properties were recommended as non-contributing. 709 Second Street South was recommended as contributing to the historic district. 3.3 HISTORICAL BACKGROUND Stillwater was established in 1843, and with a seemingly unlimited supply of timber upstream on the St. Croix River, the townsite soon became a lumber milling center. As Euro-American settlement moved up the Mississippi River Valley and west onto the prairies during the 1850s, Stillwater mills supplied the new cities and farmsteads with lumber, doors, sash, and other millwork. In addition, as an early population center, Stillwater was awarded the territorial (later state) prison in 1849. As Stillwater grew, reaching nearly 2,400 in population by 1860, the city outgrew the lower river terrace and began to expand up the bluffs. Although development in the area south and southwest of downtown, known as South Hill, was limited by the steps and winding trails that provided access, the city continued growing and in 1870 reached a population of 4,124 (information in this paragraph is taken from various sections in Vogel 1993 and U.S. Census Bureau). One solution to the geographic limits imposed by the bluffs was to provide better street access. One such project was the 3rd Street re-grade, which was undertaken during 1869- 1870 to provide better access to the new Washington County Courthouse recently built at 3rd and Walnut Streets. The project accomplished this through a combination of filling and grading of a ravine to extend 3rd Street up the bluff. This project had the additional benefit Designation Study 7 709 Second Street South Streamline Associates, LLC City of Stillwater of promoting residential development in the South Hill neighborhood, thereby providing housing for the city’s burgeoning population, which had nearly doubled during the 1860s. Socrates Nelson, a partner in Churchill, Nelson & Slaughter’s Addition subdivision in the South Hill neighborhood, promoted the extension of 3rd Street and donated the land for the courthouse in order to spur sales of lots (Empson 2003). In addition to the courthouse, the Central School and St. Michael’s Church were built at the intersection of 3rd and Walnut Streets. With these institutions and street access, the lots began to sell and new neighborhoods sprouted in the South Hill area. With these new neighborhoods, as well as the North Hill and Dutchtown areas, by 1880, Stillwater’s population had reached 9,055, and by 1900, it was 12,818 (U.S. Census Bureau 1880, 1900). The 2003 survey report for the east half of Churchill, Nelson & Slaughter’s Addition provided historical background for 709 Second Street South: Seymour, Sabin & Company purchased Lot 28, Block 2, in 1872. Seymour, Sabin was primarily a manufacturing company using the prison labor on a contract basis, but they also built houses on speculation. This medium sized house, which today has the number, 709 S. Second Street, was one of those. Within three years, the house had been sold to John F. Conklin, for many years, the Street Commissioner (somewhat equivalent to the head of Public Works) for the City of Stillwater (Empson 2003: 42). [Note: Empson drew from Washington County deed records, Stillwater Assessor’s records, and city directories.] Although no building permit was issued at the time the house at 709 Second Street South was built, Empson’s sources indicate a build date between 1872 and 1875. The 1888 Sanborn map is the earliest coverage for the 700 block of Second Street South, and it indicates a story-and-a-half dwelling with a full-width front porch and a one-story wing on the rear. In addition, by 1888 a story-and-a-half building, numbered 709 ½, was located at the back of the lot and may have been used to house boarders. These back-lot buildings appear to have been common in the neighborhood and likely were a result of Stillwater’s rapid population growth in a confined geographic area. The back-lot building numbered 709 ½ was removed between 1904 and 1910 (Sanborn Map Company 1888, 1904, 1910). Recent building permits indicate that the garage was built in 1971, and the current one- story addition was built in 1983 (City of Stillwater 1971, 1983). John F. Conklin was born in Ireland about 1820, and little is known of his life prior to coming to Stillwater. He and his wife Beatrice both emigrated from Ireland, living in New York and Wisconsin before coming to Minnesota by 1864. They had three children, George F. (born 1854), Cornelius M. (1856), and Adeline (1864). Sometime between 1870 and 1875, John Conklin was appointed as the Stillwater Street Commissioner, a position he held until 1881. In 1880, both sons lived with John and Beatrice and worked as railroad conductors; daughter Adeline and a boarder, Gustave Steve, also lived there. By 1882, George Walters was the Street Commissioner, and John Conklin was no longer listed in the city directory. Cornelius Conklin continued living at 709 Second Street South through 1885. By 1887, no Conklins are listed in the Stillwater city directory (Barrett 1887; Bunn & Phillippi 1884; Davison and Moore 1881, 1882; Minnesota State Census 1875, 1885; Designation Study 8 709 Second Street South Streamline Associates, LLC City of Stillwater Pryor & Co. 1876; St. Paul Daily Globe 1879; Stillwater Gazette 1870; Stillwater Messenger 1875b; United States Census Bureau 1880). Stillwater city directories indicate that, over the three decades after 1890, the residents at 709 Second Street South changed every few years, as listed below. • 1894 Ida Erickson, domestic • 1898 Bartlett Smith, driver at US Express Co, boarder John Darrah • 1900 Henry P. and Cora M. Pfleger, butcher Ferdinand Kirchoff • 1902 Cora M. Pfleger, widow of Henry P. • 1906 Frank Mehlhorn, cashier Northern Express Co., and Edith Mehlhorn, nurse • 1914-1917 Elliott Prince, laborer at Minnesota Mercantile Co. Arleigh Prince, boarder • 1912 Edward Dodge, engineer Then, from the late-1910s to the early-1930s, James S. Montgomery, a guard at the state prison, lived at 709 Second Street South with his wife, Frances C. By 1940, George and Theresa McHugh lived at the property; George was a guard at the state prison, and the couple had been renting the house less than five years (United States Census Bureau 1940). From ca. 1945-1955, Warren E. and Esther M. Carlson owned the property. Warren worked as a maintenance mechanic and welder prior to moving to West Olive Street in 1956 and starting Warren Carlson Refrigeration and Heating (Polk 1945-1956). During the late-1950s, John O. Bjugan, a teacher at the Junior High School, and his wife Gloria owned the property. Through the 1960s, Eugene W. Holger, a machine operator at Northwest Refining, and his wife Margaret, owned the property (Polk 1958-1968). The house at 709 Second Street South was built by Seymour, Sabin & Company, which during the 1870s, was one of Stillwater’s largest businesses. The 2001 Carli and Schulenburg Addition survey report provides historical background for Seymour, Sabin & Company (Empson 2001: 23-26). The company was formed between 1868 by George Seymour and Dwight Sabin. Seymour had come to Stillwater in 1859 and, working as a carpenter, was awarded a contract in 1861 to construct several buildings at the state prison. Sabin came to Stillwater in 1867 and, having experience managing his late father’s company, joined with Seymour to form Seymour, Sabin & Company. In 1870, the company built a hospital building within the prison and the Deputy Warden’s residence adjacent to the prison. The company was awarded a contract for use of prison labor and several shop buildings and, combined with its lumber mill outside the prison walls, manufactured wood products, including sash, doors, blinds, and barrels. In 1874, the company began manufacturing threshers, including the popular Minnesota Chief thresher. By this time, the company employed nearly 1,000 men, including 360 convicts, and had begun diversifying outside of manufacturing. By 1881, Seymour, Sabin no longer had a contract with the state prison, and without the low-cost convict labor, had been losing money and turned to large-scale residential development. The City of Stillwater paid Seymour, Sabin $100,000 in bond funds to built Designation Study 9 709 Second Street South Streamline Associates, LLC City of Stillwater 100 houses within the city. Most of these houses were built in Dutchtown and in Sabin’s Addition. Despite this capital, plus another $100,000 from the City, $3 million raised from a public stock offering, and a reorganization that formed the Northwestern Manufacturing & Car Company, the new company filed for bankruptcy in 1884. By this time George Seymour had little involvement with the company, and Dwight Sabin, though officially President of the company, was serving as a U.S. senator. 3.4 EVALUATION The Stillwater City Code, in Section 22-7, Subd. 4, empowers the Stillwater HPC to recommend to the City Council properies for consideration to be designated heritage preservation sites. In considering properties for designation, the HPC is directed to apply seven criteria. 1. The character, interest or value as part of the development heritage or cultural characteristics of the city, state or county When the house at 709 Second Street South was built circa 1875, it was part of the newly developing South Hill neighborhood, which was opened to residential development through the extension of Third Street South in 1869-1870. Prior to this, access was limited to steps and winding paths up the bluff. This association, however, is general, and the property does not have any significant associations with the development of the neighborhood. For example, it is not an early example in the neighborhood or even in the 700 block of Second Street South, where several houses pre-date it. Furthermore, it is not a large or ornate house or otherwise distinctive. The house is part of the fabric of the neighborhood, however, which as been identified as an eligible historic district (see below). It should be noted that the house at 709 Second Street South was built on speculation by Seymour, Sabin & Company, which was a significant business enterprise in Stillwater during the 1870s and early 1880s. However, the house did not play a significant role in the operations of the company, nor is it associated with Dwight Sabin, president of the company and a U.S. senator. Furthermore, the house is one of many built on speculation by the company. 2. The location as a site of a significant historic event A review of previous studies and the current research have identified no significant historic events at 709 Second Street South. 3. The identification with a person or persons who significantly contributed to the city’s culture and development Generally, the residents at 709 Second Street South during the late-nineteenth and early- twentieth centuries lived there for short durations and did not distinguished themselves as historically significant. The first owner, John F. Conklin, served as Stillwater’s Street Commissioner from the early 1870s to 1881. Although there was potential significance for that reason, Conklin does not seem to have led major initiatives or otherwise distinguished himself during his tenure. For example, the extension of Third Street South up the bluff was a major public works initiative, opening the South Hill neighborhood for residential Designation Study 10 709 Second Street South Streamline Associates, LLC City of Stillwater development. The Third Street project, however, was completed by 1870, prior to Conklin’s appointment as Street Commissioner. 4. The embodiment of distinguishing characteristics of an architectural style, period, form or treatment The house at 709 Second Street South is an example of a builder-designed house from the late-nineteenth century. As such it is not an example of a particular architectural style or treatment, but it is representative of the Gable-Front vernacular form identified by Vogel (1993: 64). This house, however, is one of many examples of this period and building form in Stillwater, and it is not distinctive from other examples, such as being an early use of the form. 5. The identification as work of an architect or master builder whose individual work has influenced the city’s development The house at 709 Second Street South is not known to be the work of a master architect or builder. 6. The embodiment of elements of architectural design, detail, materials or craftsmanship that represent a significant architectural innovation As a simple vernacular house, 709 Second Street South does not embody significant architectural design qualities or details, and its front-gable form and wood framing do not represent architectural innovation. Its historic materials and craftsmanship have been partially compromised by the later asbestos shingle siding and removal of the full-width front porch, and the modest remaining materials do not represent significant craftsmanship. 7. The unique location or singular physical characteristic representing an established and familiar visual feature of a neighborhood, community or the city. As a common residential building type dating from the 1870s, the house at 709 Second Street South could be considered an established and familiar visual feature within its neighborhood. However, its location is not unique, and its common physical characteristics do not represent a singularly distinctive visual feature in the neighborhood or city. Because 709 Second Street South does not meet any of the criteria as an individual property, it is not recommended for individual designation as a heritage preservation site. As noted in 3.2 Previous Studies, however, 709 Second Street South is within an area that was previously recommended for designation as the Churchill, Nelson, and Slaughter Addition, East Half, Historic District (Figure 3). A windshield survey completed as part of the current study confirmed that this area is a good candidate for designation as a historic district by the City. There is a high concentration of historic-period houses, and they generally retain fair to good integrity. It is recommended that the house at 709 Second Street South would contribute to this residential historic district because it was built during the main period of development of the neighborhood (1870s-1880s). The historic integrity of the house at 709 Second Street South is sufficient to contribute to the historic district. Although the asbestos siding and removal of the original porch and Designation Study 11 709 Second Street South Streamline Associates, LLC City of Stillwater rear wing partially compromise the historic materials and workmanship, the house remains in its historic location and the gable-front form conveys its overall design qualities. Despite being currently vacant, the house has remained in residential use and retains its feeling and association. Finally, the setting of the property is good; Second Street South largely retains is historic appearance of late-nineteenth century houses on large lots. S 4th StS 3rd StS 1st StS 6th StS 5th StS 2nd St6th Ave SE Burlington St W Hancock St W Churchill St E Marsh St E Willard St W Marsh St E Hancock St E Churchill St E Dubuque St W Locust St g0300150 Scale in Feet Map Reference: Metropolitan Council and Surdex Corporation Twin Cities, Minnesota, Spring 2016 STREAMLINE ASSOCIATES 709 Second Street South Stillwater, Minnesota Figure 3 Potential Historic District Boundaries File: 7092ndSt_F3_PHD.mxd Legend Property Parcel Parcel Boundaries Potential Historic District Designation Study 13 709 Second Street South Streamline Associates, LLC City of Stillwater 4.0 SUMMARY OF RECOMMENDATIONS The property at 709 Second Street South was evaluated for eligibility to be designated as a heritage preservation site by the City. Through application of the designation criteria, Streamline recommends that the property is not eligible for designation individually. However, the property is within the boundaries of the Churchill, Nelson, and Slaughter Addition, East Half, Historic District, which has been previously recommended eligible for historic designation. Although it is not individually eligible for designation, 709 Second Street South is recommended as eligible for designation as a contributing property to the eligible historic district. Designation Study 14 709 Second Street South Streamline Associates, LLC City of Stillwater 5.0 REFERENCES CITED Barrett, E. F. 1887 Stillwater City Directory. Democrat Print, Stillwater. Bunn & Phillippi 1884 Stillwater City Directory. Sun Publishing Company, Stillwater. City of Stillwater 1971 “Building Permit No. 2227.” Document on file at the City of Stillwater. 1983 “Building Permit No. 5980.” Document on file at the City of Stillwater. Davison, C. Wright and Anson Moore 1881, 1882 Stillwater City Directory. Johnson, Smith & Harrison Publishers, Minneapolis. Empson, Donald 2001 “South Half of the Carli and Schulenburg Addition Residential Area, Stillwater.” Unpublished manuscript prepared by Empson Archives for the Stillwater Heritage Preservation Commission. 2003 “East Half of the Churchill, Nelson & Slaughter Addition Residential Area, Stillwater.” Unpublished manuscript prepared by Empson Archives for the Stillwater Heritage Preservation Commission. 2006 “Designating Historic Homes and Historic Districts.” Unpublished manuscript prepared by Empson Archives for the Stillwater Heritage Preservation Commission. Hoisington, Daniel J. 2013 “Churchill, Nelson, and Slaughter Addition, East Half, Historic District.” Draft Historic Site Designation Registration Form, Stillwater Heritage Preservation Commision. Larson, Paul Clifford 1989 “Stillwater’s Lumber Boom Architecture: An Annotated Photographic Essay.” Unpublished manuscript prepared for Rivertown Restorations, Inc., Stillwater. Minneapolis Tribune 1881 “The Prison Contract.” February 26. Minnesota State Census 1875, 1885 “Population Schedule, Stillwater, Washington, Minnesota.” Available online at www.ancestry.com. Pryor & Co. 1876 Stillwater City Directory. Pryor & Co. Publishers, Stillwater. Designation Study 15 709 Second Street South Streamline Associates, LLC City of Stillwater R. L. Polk & Co. 1890-1962 Stillwater City Directory. R. S. Polk & Co., St. Paul. Roberts, Norene 1989 “Intensive National Register Survey of Downtown Stillwater, Minnesota.” Prepared by Historical Research, Inc. for the Stillwater Heritage Preservation Commission. St. Paul Daily Globe 1879a “The State Prison.” January 18 1879b “Stillwater News.” April 4. Sanborn Map & Publishing Company 1884, 1888, 1891,1898,1904, 1910, 1924 “Fire Insurance Maps for Stillwater, Minnesota.” Sanborn Map & Publishing Company, New York. Stillwater Gazette 1870 “Policeman Wm. Casey Appointed Street Commissioner.” October 1. Stillwater Messenger 1875a “Log and Lumber Notes.” June 4. 1875b “City Government.” June 11. United States Census Bureau 1880 “Population Schedule, Stillwater, Washington County, Minnesota.” Enumeration District: 033, Page: 250B. Available online at www.ancestry.com. 1860, 1870, 1880, 1900 Statistics of the Census of the United States. Available online at: https://www.census.gov/prod/www/decennial.html. Vogel, Robert C. 1993 “Stillwater Historic Contexts: A Comprehensive Planning Approach.” Unpublished manuscript prepared by Robert C. Vogel & Associates for the Stillwater Heritage Preservation Commission.” Appendix A PHOTOGRAPHS Designation Study A-1 709 Second Street South Streamline Associates, LLC City of Stillwater 709 Second Street South, looking east 709 Second Stree South, looking southeast Designation Study A-2 709 Second Street South Streamline Associates, LLC City of Stillwater 709 Second Street South, looking northeast 709 Second Street South, looking east Designation Study A-3 709 Second Street South Streamline Associates, LLC City of Stillwater 709 Second Street South, looking northwest 709 Second Street South, garage, looking east Designation Study A-4 709 Second Street South Streamline Associates, LLC City of Stillwater Second Street South, east side, looking southeast Second Street South, west side, looking southwest Heritage Preservation Commission Meeting January 16, 2019 Page 3 of 6 Ms. Wittman noted the 60 day deadline is February 24. The next HPC meeting is February 20, within that 60 days. Staff would want materials no later than February 1. The Commission could deny the application without prejudice meaning the applicant would have a year to resubmit. Chairman Larson encouraged Mr. Goldshlack to work with staff to find a solution. He noted that the HPC prefers that mechanical equipment be screened and is especially sensitive to how buildings appear on historic Main Street. Motion by Chairman Larson, seconded by Commissioner Hadrits, to deny without prejudice Case No. 2018-32, Design Permit to allow a small wireless facility on the property located at 227 Main Street South due to its inconsistency with Downtown Design Review standards, and to recommend the applicant work with staff to devise an acceptable solution. Motion passed 3-2 with Commissioners Steinwall and Krakowski voting nay. Commissioner Krakowski stated he would rather table the application. Consideration of approval of a Demolition Designation Study for 709 2nd Street South. Scott and Rebecca Johnson, property owners. Ms. Wittman reviewed a Demolition Designation Study that was completed for 709 2nd Street South. The study finds the structure is not a historic resource and not eligible for local listing as a Historically Significant Structure. However, the structure is eligible to be considered a contributing structure in the City’s eligible East Half, Churchill, Nelson, and Slaughter’s Addition Local Historic District. Ms. Wittman explained the Commission’s options to accept and approve the study, reject and deny the study, table the case, or move to designate the district as historic, although that probably is not possible within the 180 day window for this request. She added that someone has reached out to her regarding a possibility of purchasing the property and rehabilitating the house. Rebecca Johnson, applicant, stated the intention is to either sell the property or build a new home on it. A potential buyer is interested in buying the property if the house is demolished. Although there are several people interested in buying the house for rehab, they are not open to selling it for this purpose, because they do not want it used as rental property. They have lived next door for 22 years and seen the rental properties around them keep declining. They don’t want to live next to it if it becomes a rental. Neighbors are all in favor of tearing it down. The house is free if anyone wants to move it. Chairman Larson noted there have been instances where people have successfully renovated really worn down houses. Also in the past, people have torn down houses to have a larger yard leaving a gap where there had been a historic pattern of houses. If a demolition permit goes forward there is no assurance there will be a house built there. Ms. Wittman stated that if the HPC votes to approve and accept the Designation Study, then it really does authorize the demolition. The district is eligible for historic designation already but the ordinance does not prohibit a contributing building in a local historic district from being demolished. She doesn’t think there has been enough legwork done that the district would be able to be designated prior to April 15 - that process would take at least 6 months to a year. She reminded the Commission that this is the first time the ordinance adopted in 2012 has gone this far and it may need to be tweaked. Councilmember Junker noted if the house is moved off the property leaving an empty lot, there is no guarantee that a new house will have the same character. DRAFT Heritage Preservation Commission Meeting January 16, 2019 Page 4 of 6 Commission Mino referred to language in the staff report stating if the Commission accepts/approves the study, it acknowledges that the structure is not an historic resource. She disagrees with staff wording on this point. Ms. Wittman said that the HPC believes it is a historic resource and the consultant does not. Staff and the Commission believed it was a historic resource based on its association with events or periods of history. The consultant’s report provides the opinion that it is not eligible to be listed as a historically significant site. If the study is rejected, the Commission could direct staff to start the process for designation of this house which would involve consulting with the State Historical Society and scheduling public hearings before the HPC, the Planning Commission and the City Council. All this would have to be done no later than April 15, or demolition would be automatically approved. Chairman Larson referred to the statement in the study that the house is not recommended for individual designation. Though not individually outstanding, the house contributes as a part of the neighborhood. Commissioner Mino agreed with Chairman Larson that the house probably is not eligible for individual designation but it is part of a framework of old Stillwater. City Planner Wittman stated the ordinance reads that if the Council does not approve the preparation of a study within 30 days or the completed study is not approved within 180 days of the Commission determination, or if the Council denies implementation after the study has been done, the building official can issue the demolition permit. Commissioner Steinwall asked if it would make sense to reject the study and kick off the process of designating the district as historic, so the Planning Commission and Council can weigh in on the issues and hear from State Historic Preservation Office. Commissioner Hadrits expressed the concern that allowing the house to be demolished may set a precedent. Ms. Wittman reiterated that the Commission could deny/reject the study and send the case directly to the Council, or move to start proceedings for hearings knowing the demolition may still be allowed by the Council on the basis of the consultant’s recommendation. The existing demolition ordinance and designation ordinance are very tied to the aspect of historic architecture, the quality of craftsmanship and the history of people who lived here. It doesn’t have a lot of flexibility. Ms. Johnson pointed out that there are six rentals in the neighborhood already that are rapidly deteriorating. When she questioned the cost of $5,000 for the study, she was told by the City Attorney that the property owners cannot be charged for it because that would be counter-intuitive. This conflicts with what is in the HPC information. She feels the process was a ridiculous waste of time and money. Chairman Larson acknowledged it’s a flawed process but the Commission is trying to not make it easy for houses to be torn down. Commissioner Mino said she doesn’t completely agree that this is a bad process. There’s a purpose to the review, although there may be some challenges with the process. Motion by Commissioner Steinwall to reject and deny the designation study and initiate the process of gathering input from the Planning Commission, State Historic Preservation Office, the City Council, and public hearings, and to direct staff to start the local historic district designation process. Motion failed for lack of a second. DRAFT Heritage Preservation Commission Meeting January 16, 2019 Page 5 of 6 Motion by Chairman Larson, seconded by Commissioner Hadrits, to defer the rejection or acceptance of the study to the City Council on the basis that: 1. the HPC has already determined the structure is a local historic resource, potentially eligible for local listing, and already identified it as a contributing building in an eligible local district; and 2. there may not be protections in place for even those considered contributing in a local district; and 3. demolition is contrary to the purposes of the HPC, the Neighborhood Conservation District and the Comprehensive Plan; and 4. the concern for demolition is not exclusive to historic preservation purposes but that demolition prevention aids the City in meeting other community goals, such as affordable housing. The Commission further requests a legal opinion from the City Attorney regarding the flaws and deficiencies of the current demolition ordinance and request; and requests that the City Council work with the HPC to update the demolition ordinance to better reflect all community policies. Commissioner Steinwall reiterated that she would like to see the City Attorney prepare an opinion about flaws identified in the ordinance in regard to HPC review of a demolition/designation study which is counter intuitive to the purpose of the HPC, Conservation District guidelines and possibly to the Comprehensive Plan. She expressed additional concern about setting a precedent for demolition of rental properties and the belief that the Planning Commission and others charged with implementing City goals should be involved because rental properties serve a niche. Commissioner Mino agreed that affordable housing should be a consideration in looking at a property. Ms. Wittman commented that a former staff member prepared the demolition guide to walk property owners through the process and she realizes that it needs to be revised. Motion passed 5-0. FYI STAFF UPDATES Case No. 2018-29 Appeal City Planner Wittman stated the Crosby Hotel’s design permit amendment appeal for full-depth balconies will go before the City Council on February 5. 2019 Grant Application Ms. Wittman said she is working on pre-applications for grants for the following: the 2020 State Historic Preservation Conference; a historic structure report for the Lowell Park gazebo; scanning about 8,000 Rivertown Restoration files; and a business plan for the Bergstein building. ADJOURNMENT Motion by Commissioner Mino, seconded by Chairman Larson, to adjourn. All in favor, 5-0. The meeting was adjourned at 9:05 p.m. Respectfully Submitted, Julie Kink, Recording Secretary DRAFT WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * FEBRUARY 5, 2019 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY Administration Community Services Property Records and Taxpaye r Services Public Works ITEM A. Approve January 8, January 15 , and January 22, 2019 , County Board meeting minutes. B . Approve a grant agreement between the Minnesota Department of Employment and Economic Development and Washington County in the amount of $135,000 for the period February 7, 2019 through October 22, 2020. C . Approval to apply for the Family Homeless Prevention and Assistance Program Grant administered by the Minnesota Housing Finance Agency . D. Resolution -Approve an application from the American Legion Post 491 to conduct off-site gambling at 12169 Keystone Ave LLC, Withrow Events, located in May Township. E. Resolution -Approve Modification of Easement with Leland Gohlike and Carlota Gohlike to the actual locations of the trail easements over their property. *Consent Calendar iterns are generally defined as items of routine business, not requi ring discussion, and approved in one vote . Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action . AsslstivtJ listening devices are avallab/11 for use in th6 County Board Room If you need assistance due to disability or language barrier, pleHe call (65 1) 430-6000 EQUAL EMPLOYMENT OPPORTUNI TY/ AFFIRMATIV E ACTION EMP LOYER