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Home My WebLink About2019-01-28 PRC Packet cSflHwatr ' H E B I R T H P I A C F 0 , M I N N E ' 0 1 A CITY OF STILLWATER STILLWATER PARKS AND RECREATION COMMISSION NOTICE OF MEETING MONDAY, JANUARY 28, 2019 AT 7:00 PM The City of Stillwater Parks and Recreation Commission will meet on Monday, Janaury 28, 2019, at 7:00 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. AGENDA 1. Approval of the December 17, 2018 Minutes 2. Open Forum - The Open Forum is a portion of the meeting to address the Board on subjects which are not a part of the meeting agenda. The Board may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. Action Items 3. Settler's Glen HOA Request for Ice Rinks in Prairie Park 4. Preliminary Plat of Marylane Meadows Information Items Commission Items/Topics CITY OF STILLWATER PARKS AND RECREATION COMMISSION MEETING December 17, 2018 Present: Chairwoman Linda Amrein, Commissioners David Brandt, Bill McGlynn, Sam Nelson, Sandy Snellman, Council Representative Mike Polehna Absent: Rob McGarry, Scott Christensen Staff: Public Works Superintendent Tim Moore APPROVAL OF MINUTES Possible approval of November 26, 2018 meeting minutes Motion by Commissioner Nelson seconded by Commissioner Brandt to approve the November 26, 2018 meeting minutes with changes as noted. Motion passed, 5-0. OPEN FORUM There were no public comments. ACTION ITEMS Settler's Glen HOA Request for Ice Rinks in Prairie Park Public Works Superintendent Moore explained that the Settler's Glen HOA has request that Ice Rinks be constructed in Prairie Park. This would consist of 2 rinks 1 for recreational skating and 1 with boards for hockey. Commissioner Nelson had some concerns about spending that much money on rinks in a park without good access for the general public. Commissioner Nelson also questioned the need for rinks with Northland Park just down Boutwell Road. Commissioner McGlynn stated he would like to know what the HOA would be willing to contribute financially. Commissioner Snellman requested that that the HOA be invited back to discuss with commission, all commissioners agreed. Commissioner Nelson stated that need to look at the overall need for parks. Commissioner Brandt agreed with that statement. Chairwoman Amrein stated that she liked the ballfield. All commissioners agreed it would be helpful to have an idea of what proposed projects are in the future and what costs would associated with them. Public Works Superintendent Moore said that he would provide the 5 year CIP at the next meeting and that he would contact the HOA and Invite them back for the January meeting. Motion by Commissioner Brandt, seconded by Commissioner Snellman to table the discussion and invite the Settler's Glen HOA back to the January meeting for more information. All in favor, 5-0. Parks and Recreation Commission Meeting December 17, 2018 INFORMATION ITEMS Council Representative Polehna noted that the Curling event is going forward for January 19th and 20th. The City Council approved the 2019 Budget at their December 18th 2018 meeting. He is also working with MNDOT on lighting the bridge and concourse. Council Representative Polehna stated that he has been meeting with groups about the need for a pool. Commissioner Brandt stated that there is a need for a regional pool on the east side of the cities. Commissioner Snellman raised some concerns about the speed and alignment of Maryknoll at Myrtle. Public Works Superintendent Moore said he would bring it up at staff level. ADJOURNMENT Motion by Commissioner Snellman seconded by Commissioner McGlynn to adjourn. All in favor, 5-0. The meeting was adjourned at 7:48 p.m. Linda Amrein, Chair ATTEST: Tim Moore, Public Works Superintendent Page 2 of 2 a ter � lw . ...0110.111111.1.°1111..."Min THE BIRTH PLACE O F MINNESOIA Memo To: Parks and Recreation Commission From: Tim Moore, Public Works Superintendent Date: January 24, 2019 Re: Prairie Park Rinks BACKGROUND At the December 17th 2018 Parks and Recreation Commission meeting the Commission began a discussion on a request from the Settlers Glen HOA to construct 2 rinks located in Prairie Park. The discussion involved the cost of the rink, access for users, the proximity of Northland Park, p Y uses and users of the park and what financial commitment the HOA is considering. The Commission requested a copy of the 5 year capital Improvement Plan for Parks which is attached and a representative from the HOA come to the February meeting to discuss the request. Ron Ambrose will bepresent at the meetingto discuss the proposal with the q p p commission and answer any questions. An estimate on the cost of constructing a Hockey and Recreational rink at Prairie Park. The estimate is in the table below. Item Unit Price Total R&R Hydrant, Connect to watermain $5,000 $5,000 F&I Hydrant $5,400 $5,400 260 FT 6" DIP $50/FT $13,000 Remove Bit 180'x8' $2.00/SF $2,880 Grade Base 180'x10' $2.00/SF $3,168 3 Bit Trail 180x8 $75/Ton $17,820 Restoration $5,000 $5,000 Sub Total $52,268 Grade Rinks 200'x200' $2.00/CY $8,889 F&I Boards LS $45,000 Concrete Pad 85'x200' $5.00/SF $85,000 Sub Total $138,889 Grand Total $191,157 DISCUSSION The City of Stillwater has not budgeted for this project for 2019. Options for the Parks and Recreation Commission to consider would be: Budget for 2020, or use money from the Park Dedication Fund. If the commission chooses to go forward with this project we would schedule a neighborhood meeting to gain feedback from the residents. RECOMMENDATION The Parks and Recreation Commission should discuss constructing rinks at Prairie Park and direct staff on how to proceed. Parks 5 Year Capital Improvement Plan Priority 2019 2020 2021 2022 2023 High = 1 Low=3 Computer Laptop Replacement 2 $1,800 $900 $1,800 Upgrade Security Cameras at Teddy Bear Park 2 $10,000 $4,000 Copier Replacement 2 $1,500 Parks Tractor 2 $75,000 1/2 Ton Pickup 2 $25,000 Snow blower for tractor(medium) 1 $5,000 $5,000 $5,000 Turf Utility Vehicle 1 $40,000 $25,000 Palmer Park 1 $50,000 $75,000 Replace Play Sructure 1 $160,000 $80,000 $80,000 $80,000 $80,000 Install Irrigation 2 $50,000 $50,000 $35,000 $50,000 Hardcourt Rehabilitation 1 $122,000 $112,000 $112,000 Annual Trail Improvements 3 $40,000 $40,000 $45,000 $50,000 Ipad/Tablet 1 $700 Wireless Access Point 2 $1,000 Uninteruptable Power Supply 2 $500 72' Zero Turn mower 2 $6,000 $6,500 Snow blower for tractor(small) 2 $4,000 $4,000 Dowtown overhead Line Replacement 3 $2,500,000 Switch 2 $1,500 Security Camera Replacement 2 $800 Municipal Boat Dock 2 $2,200,000 St.Croix River Boat Landing/Fishing Pier 2 $500,000 Boutwell Cemetery 2 $75,000 Bridgeview Park Improvements 2 $4,000,000 $580,300 $2,869,200 $303,500 $6,967,200 $90,800 ,._.__ h l l lwater 1. • p q •H A. • 0 M 4 t4, '0 A DATE: December 11, 2018 TO: Park Commission SUBJECT: Settler's Glen HOA request for Ice rinks in Prairie Park MEMO BY: Bill Turnblad, Community Development Director BACKGROUND A group of Settler's Glen residents would like to have two ice rinks in Prairie Park. One for hockey and the other for general skating. The residents brought the idea to their Home Owners' Association and the HOA presented it to the City Council on November 13, 2018 together with a petition from neighbors. The City Council referred the request to the Park Commission. COMMENTS The general location of existing improvements and the proposed ice rinks are seen on Page 3. Other details of the request are provided in the attachment from the HOA. Some general comments for consideration: • The HOA would like cement as the base for the ice hockey rink. It could be used for basketball or other sports during the summer. • A warming house is hoped for,but not included on the site plan. A Morton building was suggested by the HOA as a possible warming house. Pole construction is no longer permitted in Stillwater,so though the sheet metal exterior might be permitted, pole construction would not. • Parking for the rinks is very limited. So,use of the rinks by anyone other than neighbors would be difficult. • Lights have been mentioned by the HOA, but no details have been shared. If lights are proposed, they will have an impact on the homes that encircle the park, and perhaps beyond. Consequently, a Special Use Permit is required for the lights. All property owners within 350 of the lights would receive a written notice of a public hearing. The Planning Commission would hold the hearing and decide whether the use of lights should be allowed. Part of this discussion Prairie Park December 11,2018 Page 2 will have to be whether Prairie Park is even eligible for lights,since according to the City Zoning Code a park has to have a minimum of six acres to be allowed lights. And it is arguable whether the park meets the intent of this standard. The park proper is only 5.14 acres. (Area in light yellow below). Only with the neighborhood trails leading into the park does it meet the minimum requirement. The area outlined in blue below is 6.51 acres. Prairie Park and Trails • The HOA offered to help with snow removal on the rinks. And they offered to man the warming house. • The Settler's Glen HOA met early in December and one of their agenda items was a discussion on possibly having ice rinks in Prairie Park. There were questions from residents about the lighting, and how far the planning process has progressed on the City level. There were also questions about who would maintain the rinks both workwise and cost wise. But,apparently no one spoke out against the rinks themselves. • It should be kept in mind that all of Outlot F,Settler's Glen Second Addition(the area outlined in blue in the graphic above)is encumbered by a drainage and utility easement. The purposes for this easement will need to be researched to determine if the proposed rinks and warming house are consistent with those purposes. REQUEST The Park Commission is requested to discuss the concept of installing and operating ice rinks in Prairie Park. Depending upon the level of support at the Park Commission and Prairie Park December 11,2018 Page 3 subsequently the City Council, the Home Owners' Association will decide whether to take the next planning steps. Prairie Park inr rovements —existin• and iro used pi • 411' ,, . ,..„ r // �`#/ ¢ . ' .ii. `1 \ , , „,, . . , '' '''. '1„$: ,/,. �; _ :/ ,,,,� ems -j �q = 8i r.e. , •x1,, # s } •9..m.. 0% i A • ! , , - ' s .1/5. •- '�� a t1!!• 1 e Attachment Settler's Glen HOA presentation cc:Ron Ambrose bt Settlers Glen Single Family Association Macey Way.Stillwater M N 55082 October 25,2018 City of Stillwater City Council Members Dear City of Stillwater City Council Members: The Settlers Glen Single Family Association wouldlike to form ally request improvementto the amenities for Prairie Parkwithin the Settlers Glen neighborhood. ``. With Stillwater development thriving,parks new and old within the City(Millbrook,Liberty,Northlan d etc)have been built and contain amazing amenities-basketball courts,ice rinks,etc,We feel that Prairie Parkis lackingin some of these amenities andwouldlike to form allyrequest th e Qtyinstall two ice rinks within the open area at Prairie Park, Amap has been enclosedwiththisproposal with arough proposal for placement ofthe rinks as well as nearbyfire hydrant locations that could be usedto flood the rinks. The two rinks would be comparable to otherrinks within the community,with one b eingfully bo arded for hockey,and an oth er b eingnon-bo ardedforfigure skating,younger skaters,etc. As there is parking allowed on the streets within the neighborhood we bell eveparkingis suffix entfor Stillwater resi dents to access these rinks, Lt t ollin and discussion hasa seriousinterestintheseim improvementspark The i� p g turnedup P feedbackthat'w e h ave receivedhas been overall positive and som ethingthe residents wouldlike to see. "` PLACEMENT CHOICE 1 PLACEMENT CHOICE 2 Skating 1 i_ Rink , Hockey Rink -0 _ w PLACEMENT CHOICE 1 . ,'.' t 01/ 4';',.: 4' . - - **411t #4a ;'" M If rt KID ' i Jr...4,, ,.., H ..... - ...,.,..,„ ..,.,il, ,,,,f,,,,,,,,\. r fYDRANT LOCATION V !' aro t, s OUTDOOR DASHER BOARD SYSTEMS 11111 Zi - ' = Maltaminomommoo BAP4.0 SU3NATURE SERIES OUTDOOR PARK& REC DASHER SYSTEM The BAP4.0 Outdoor Dasher System utilizes a galvanized steel structure with treated lumber The:rented lumber facing it both furction.l and attractive in a park setting with construction that provides durability and dec-eased maintenance season after season.Chain link fencing provides puck 4'": containment_Multiple anchoring options available for both permanent and portable applications. • �t 4•, . 1 I r, . BAPS.O SIGNATURE SERIES PARK& REC DASHER SYSTEM The BAP5.0 is a better alternative to the rotationally molded plastic dasher systems on the market. It offers a white powder coated finish,314"W stabilized high-density polyethylene caprail,1 i4"UV stabilized high impact fiberglass kickplate and optional chain link fence puck containment. A , • • wswillartmMI�M IM a E y l tRs s o,. _+R..,.-..................»......44= "fr Hockey Rink Design . . . . . 1 ,i. / 7 -. — I . . • , .. ,.. . - 1. s' .'" • _. , 1--..,...-... 1. -,.. 4.*4 ; ,..' ,. .. —.'. - .' '. ' ' --/ : NI ' "' ., '4 4;-`..; • - t '; • ;t• •itt oil . 1 .t..,.. 4 ',,/ ., , t 1T I ....... ' t 740441404, kt RI Nikt, ' 44414AN.„ At ' --o.okomymMi . . 1 ' t oOli ..../ .........„,.. ..... --,...."••••••••............M........M1111•••••.. - .. , . . ' , . ..... , ii, „ , --- ,,,,,,•- „„._ . ...... Cement would allow for summer boot orroller hockey ,,, .., r« i . .,C ar J. .,,..,70:41114,"1". .' A. d : § - . a " 1: ids ayw ' - .t. .. a` »- . . Win "I .:»''. - i' Is\I' --*14.,4t.' ' '44-' 'JO- • - ' .''''.. '4!::::;I. - , i'... ‘41: - .44.' II— ic° I �,r �, .!.. # ++ A rx ''ISt'll'*Iilit* 10 -/A ''ff/ ' ' w . '. i I 1 } , Custom Colors to include Red, =`' While and Black for Stillwater Customer Dimensions....Suggest 20'LX 20'WX10'H (Pictures is 36'X48'X12") p'. r a { w.. 0 ", ,ef0 g Project Number t31 430 37491 This storage building was built for Brian&Claire of Tallahassee,FL 0 Photo Number 4237 Special Features: Location Mlorton's Hi-Rib Steel Tallahassee, FL Wainscot Windows wJ Shutters Dimension 36'W x 12'H x 4$'L Atumasteel Sliding Doors ��1 water THE BIRTHPLACE OF P.1 NNESO1A` ' Park Commission REPORT DATE: January 24, 2019 CASE NO.: 2018-68 HEARING DATES: Planning Commission January 23, 2019 Park Commission January 28, 2019 Joint Planning Board February 11, 2019 City Council February 5 &19, 2019 DEVELOPER: Mark Guenther, Fenway Land Company REQUEST: Review Preliminary Plat of Marylane Meadows LOCATION: 8313 &8393 Marylane Avenue North REVIEWED BY: Shawn Sanders, City Engineer; Tom Ballis,Assistant Fire Chief; Karen Kill, Administrator, Brown's Creek Watershed District REPORT BY: Bill Turnblad, Community Development Director BACKGROUND Mark Guenther, Fenway Land Company,plans to develop two small acreage parcels on Marylane Avenue North (8313 &8393 Marylane Avenue North) with a total size of 4.49 acres. The preliminary plat for the project, to be known as Marylane Meadows, shows 11 single family lots. SPECIFIC REQUEST The applicant has requested that the Park Commission review the preliminary plat for park and trail purposes and forward a recommendation to the City Council. EVALUATION OF REQUEST The Comprehensive Plan shows neither trail,nor park land required to be developed on the site. However, a trail segment across the property would be very beneficial. It would connect the Settler's Glen trail system through the proposed subdivision and Rutherford Station to the regional trails on Manning Avenue and the Brown's Creek Trail. This would create a number of trail loops for the neighborhood. Therefore, at staff's Marylane Meadows January 24,2019 Page 2 recommendation, an outlot is proposed to be platted and improved with the trail segment. (See attachments for location details.) The proposed trail is shown with a grass surface. But, this will need to be upgraded to bituminous to match the trail in Settler's Glen. The standard park and trail fee for this project would be due on 9 of the 11 lots. The existing homes are exempt. The park fee for a single family home is $2,000 and the trail fee is $500. Therefore, if no improvements were needed, $22,500 would be due for park and trail fees. However, if the Park Commission and City Council agree that the developer should construct the trail segment, the developer's cost of building the trail (excluding land costs for Outlot A) would be credited against the park and trail fee for the project. So, the balance of the park and trail fee would have to be submitted to the City prior to release of the plat from City offices for recording with Washington County. RECOMMENDATION City staff recommends requiring the development of a bituminous trail across the site and requiring the balance of the park and trail dedication fee to be submitted to the City prior to release of the plat from City offices for recording with Washington County. cc Mark Guenther Attachments: Location and Trail Map Preliminary plat bt Marylane Meadows January 24,2019 Page 3 Trails in Settler's Glen Neighborhood I i , : I t . _ __McKusidc Roatl _._ Marylane Meadows Trails Trails ;.__ 1411111111satmmous trails Natural traiis utnerrord Station sidewalks ,,•, New trail segment \ "'+. Subject 4`n �L site 8 r r ° a • • N cD N CD MARYLANE MEADOWS 1 q 1 SETTLERS I E 2 C 1 ADDITION >/_ SETTLERS GLEN SiF1 nXITION 1 1 \.. vs.... as oso I ,�,p .YY '1�'�" \1i r j r , r1 ! r rr Y I R ' . 1 I i!_ r i t i t 1 2 1 r 1•.r 1 r -I r r , C;e 1 Ill ,t NAM •1111Yroll. i .•AM ,g9 1 I'I r — O il! F+ �t octq k ., co 1 + IC ' . 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