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2019-01-22 CC Agenda Packet
Sf 11 Iwater The Birthplace of Minnesota SPECIAL MEETING REGULAR MEETING 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us REVISED AGENDA CITY COUNCIL MEETING JANUARY 22, 2019 4:30 P.M. AGENDA I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Curve Crest Villas Proposed Sale / TIF #9 / Development Agreement Provisions 2. Planning Division Work Plan for 2019-2022 IV. STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 6. Community Development Dir. 7. Public Works Dir. 8. Finance Director 9. City Attorney 10. City Administrator V. RECESS 7:00 P.M. AGENDA 4:30 P.M. 7:00 P.M. VI. CALL TO ORDER VII. ROLL CALL VIII. PLEDGE OF ALLEGIANCE IX. APPROVAL OF MINUTES 11. Possible approval of the January 8, 2019 regular meeting minutes. X. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS XI. OPEN FORUM - the open forum is a portion of the council meeting to address Council on subjects which are not a part of the meeting agenda. Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. XII. CONSENT AGENDA (Roll Call) - All items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 12. Resolution 2019-014, directing payment of bills 13. Possible approval of sanitary sewer adjustment 14. Resolution 2019 015, possiblc approval of parking lease agrccmcnt with Only a Dim Image Productions MOVED TO NEW BUSINESS 15. Possible approval of Brian's Bocce Ball Tournament Event - February 23, 2019 16. Possible approval of purchase of 2019 Ford 550 truck with plow for Public Works 17. Resolution 2019-016, approval of 2019 Fee Schedule Amendment 18. Resolution, Possible approval of 2019-2020 Labor Agreement between City of Stillwater and Minnesota Public Employee's Association XIII. PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes or less. 19. To consider an appeal request by Midnight Real Estate, LLC, property owner, for the reconsideration of the HPC's denial to allow for balconies on the Crosby Hotel's Main Street facade. The property is located at 232 Main St N in the CBD district. PID 2803020140039. HPC Case No. 2018-33. Notices were mailed to affected property owners and published in the Stillwater Gazette on Published on January 11, 2019. XIV. UNFINISHED BUSINESS XV. NEW BUSINESS 20. Possible approval of permit to keep bees at 1212 1st St S 21. Possible approval of parking lease agreement with Only a Dim Image Productions (Resolution - Roll Call) 22. Possible approval of agreement with Sporting St. Croix Soccer Club (Resolution - Roll Call) XVI. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) XVII. COMMUNICATIONS/REQUESTS XVIII. COUNCIL REQUEST ITEMS XIX. STAFF REPORTS (continued) XX. ADJOURNMENT w gLEt PA4,1CNG ' 0\11 pip FL'.. PlaAiliraMe$ • olsr 47 a.ry • Aft"- 1.1701- T ,•1•1. r .. • } T � ;'' +r' 4 2771%.- 11 Fr - 1 ' 11 i+ - • M'J EpF • • - . Ink ti :11 t 1 _ J 1 LS MEI } {•t L 1 • . • aliola -Malik um Ian MI Jac ai.ga 'Om NM ANNI mare dtrik MINK • F 1 A .4 ? 01741/44 - • ▪ • Da • r_. PROPOSED BUILDING FFE = 696.60' (ARCH 100') NOT MATCH EXISTING BRICK PAVER SIDEWALK SECTION BEKINC CIURBLINF Exist rr G BUILDING Property line 1'11111;111 1111 111 itti1111 I 1111i\\\ 0 . 401 `�❑-N Sill FS�� 115 32S 320 319 3'16 - 315 •312 311. 304 30B ,: • ;. � 0 302 ��R� tjll]L o T 0\� ,--) .:. --A 231 5- 219 215 212 207 319 •(1_1, til 270 1 I 242en 225 223 232 of 221 1 S 1y 219 R�` 2'17 ,� 212 f' SAT N,jN`� xis-4 t201040t:.z.p4°iv .. .0e.,ito 54 123 r:111(34 6 13 G4 (J) r ,�2 # 103 5. t. �' 111 G 4, ip2 # �1 %' 115 �i -� 220 ��F; 12, .� o "� 02 �� ��R-�L� �, ,191 7a 127 �N�� 1 D6�13 .n y Q8 107 co 6 1 4'113 36� 102 � G 2n 1 a 11 Q- 25 �: vrl� � 102 126 s� 'C 201 p Q 109 �`' 200 a ��f � �s111 ��: �13 + 402 124 -[ G'� S a 201 150 10 3 ��Io �►�� 7 209 '-k -g, W Q 't0 G P °et'214 223 C0 121 x 2'1261ffigaii � ' vil 204 107 a 232 -73 23 131 208 S 1V -a5r 243 0 r,a3v� 30A 21! & 275 - °a 317 + 305 $ o�me S1 0 301 ��LEY,2 321 s���� 22� 301, 0 302 ��45° 326 �., 1yE1-� �� 302 0 303 23� 324 a' p�p1- 413 423 • .11 225 304 NELSpN �� v \‘-cco's 120 Feet 240 480 Pedestrian Overhead IL 7 A 4i 5A, CI RESOLUTION 2019-014 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $752,638.64 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request Adopted by the Council this 22nd day of January, 2019. Ted Kozlowski, Mayor ATTEST; Beth Wolf, City Clerk EXHIBIT "A" TO RESOLUTION #2019-014 Page 1 LIST OF BILLS Accela Inc Advance Auto Parts Advanced Sportswear AE2S Construction Aspen Mills Batteries Pfus Bulbs Belisle Jason Bolton and Menk Inc. Braden Construction Inc. Campbell Knutson Cargill Inc. CDW Government Inc. Central St. Croix Valley Cable Century Power Equipment Cintas Corporation Collins Kacee Comcast Cornerstone Copy Center Cub Foods Dalco Dell Marketing L.P. ECM Publishers Ekstrand Bethany Fastenai Company Glock Professional Inc. Goodyear Commercial Tire Gopher State One Cali Inc. H&L Mesabi Hansen Steve Henricksen PSG Hoisington Koegfer Group Inc Hudson Rod Gun & Archery Club APE Jefferson Fire and Safety Inc. League of MN Cities Lincoln National Life Insurance Co Loffler Companies Madden Galanter Hansen LLP Mansfield Oil Company Marshall Electric Company McGinnis Allison Medical Gas System Inc. Menards Metro Cities Metropolitan Council Annual Maint Vehicle repair supplies Polo shirts with logo City Hall Project Uniforms Batteries Reimburse for hotel for training List station eval City Hall Project Professional services Deicer iPads Conf. Rm. Tech. Upgrade Equipment repair supplies Uniforms & mat cleaning service Park Fee Refund Cable & Internet Recycling flyer Food Trash bags Computer Publications Park Fee Refund Equipment repair supplies Armorers course Tires Locates Flame Hardened Plow B Reimburse for Bagels for training Equipment Comprehensive plan Range use Membership Supplies Patrol Subscription COBRA Life Insurance HP Foundation Care Pack Labor Relations Services Fuel Wash bay lights Park Fee Refund Breathing Air Sample Supplies Membership Wastewater Charge 26,664.90 261.45 88.00 10,779.65 132.50 146.88 104.22 1,868.00 59,755.01 1,324.18 26, 217.41 4,389.60 612.04 16.05 753.45 100.00 184.29 8,989.75 60.68 431.60 1,643.88 237.50 125.00 793.15 250.00 536.98 237.70 2,817.60 34.26 657.12 3,189.75 550.00 150.00 150.87 1,980.00 10.80 1,010.00 5,978.65 3,705.05 2,014.00 50.00 900.00 3,054.59 7,150.00 153,390.29 EXHIBIT "A" TO RESOLUTION #2019-014 Miller Excavating Minnesota Battery LLC NAC Mechanical and Electrical Services NAPA Auto Parts Nardini Fire Equipment Office Depot OnSite Sanitation O'Reilly Auto Parts Oxygen Forensics Inc Papco Inc. Performance Plus LLC Pro-Tec Design Quill Corporation Safe Fast Inc Sand Creek Group LTD Sherwin Williams Simplifile LC St. Croix Boat and Packet Co. Stillwater Motor Company Stillwater Rotary Club Stillwater Towing Streichers SW/WC Service Cooperatives Thomson Reuters Thoren Dawn Tire Pros & Wheel Experts Toll Gas and Welding Supply Tri-State Pump and Controls Inc. Valley Trophy Inc. VariTech Force America Veterans Memorial Washington County Property Records Washington County Sheriffs Office Washington Cty Fire Chief Assoc, Water Doctors Water Treatment Wenck Construction Winnick Supply Wold Architects and Engineers Wolf Beth Zahl Petroleum Maintenance Co. Zee Medical Service Ziegler Inc. Screened sand Batteries City Hall Project Equipment repair supplies 5tat-X First Responder 4pack Office supplies Portable Restroom Equipment repair supplies LMS online training & software Vacuum motor Medical eval Prokey access keyfob & computer equipment Office supplies Signs Employee assistance program Paint Filing fee - Heritage Ridge Ramp cleaning Equipment repair supplies Membership Towing service Ammo Retiree & COBRA Health Insurance Information Charges Reimburse for 2013 Mack plate pmt difference Equipment repair supplies Cylinders Lift station repairs Name plate Equipment repair supplies Super Valu Parking Truth in Taxation Mobile Field Alerts & Code RED Membership Filter service City Hall Project Supplies City Hall Project Reimburse for council reception supplies Stub pump Supplies Equipment repair supplies Page 2 32.26 908.00 13,300.00 16.18 2,086.00 844.78 459.43 191.84 3,199.00 267.01 130.00 1,093.08 32.99 737.50 2,165.60 397.30 70.00 810.00 21.94 190.00 250.00 1,995.00 90,111.67 141.94 6.00 116.79 44.14 8,000.42 15,00 75,48 4,347.00 1,801.63 2,332.49 50,00 193.00 15, 215.00 76.24 2,742.75 16.43 539.73 23.90 574.05 EXHIBIT "A" TO RESOLUTION #2019-014 REC CENTER 1ST Line/Leewes Ventures LLC 4Front LLC Advance Auto Parts BDt Gopher Bearing BMI General Licensing Cintas Corporation Dehn Oil Company NAPA Auto Parts RiedeII Shoes Inc. St. Croix Boat and Packet Co. CREDIT CARDS Arnazon.corn Backgroundchecks.com Beach Camera Brueggers Bagels GTS Educational Events J.P. Cooke Co. Laerdal Medical Corporation MN Pollution Control Agency One Day Glass Pioneer Press St. Paul Press Publications Racine North USPCA Region 18 LIBRARY Brodart Co CDW Government Inc. Culligan of Stillwater Grainger Hedin Sue Johnson Controls Fire Protection LP Madden Galanter Hansen LLP Mary's Upholstery Shop Midwest Tape Pereboom Jesse Stillwater Gazette Washington County Library LIBRARY CREDIT CARD Snacks for concessions Handicap floor stickers for rink Equipment repair supplies Equipment repair supplies Music license Mat cleaning service Fuel Equipment repair supplies Skates Arena Billing Recycle container Back ground checks Camera equipment for investigations Bagels for officer & BCA agents at scene MN IT Symposium Notary Desk Stamp Little Anne upgrade fit Training certification Glass desktop protector Subscription Subscription FD Training Rm Computer USPCA Membership Materials MIS Tech Supplies Water Toilet Repair Supplies Staff Reimbursement Maintenance Contract Prof. Services Furniture Reupholster Materials Staff Reimbursement Materials Q4 WCL Page 3 1,254.80 790.00 124.44 181.44 358.00 103.00 1,220.85 591.92 479.15 76,809.11 127.94 133.8D 1,337.99 54.60 530.00 46.00 286.95 390.00 305.96 367.00 26.00 570.00 50.00 4,314.81 588.84 108.63 3,153.00 79.57 2,667.70 32.00 2,200.00 1,946.93 33.87 84.00 376.82 Ortronics Cables - Data Projection Project 293.43 EXHIBIT "A" TO RESOLUTION #2019-014 Page 4 DECEMBER MANUALS Atmosphere Commercial Interiors Paskeuric Marcia SW/WC Service Cooperatives Washington County License Center ADDENDUM Bill Wolfe Excavating Marshall Electric Northern Green Quill Corp Summit Companies Wolf Marine Xcel Energy Adopted by the City Council this 22nd Day of January, 2019 Furniture replacement Utility refund of over payment Cobra & Retiree - December 2019 F350 registration Excavating sewer Fire Panel Replacement Training ❑ffice Supplies Fire Panel Replacement Equipment Repair Energy 3,119.44 35.29 98,422.26 1,561.75 15,100.00 415.00 1,072.00 344.74 23,766.00 600.00 17,064.19 TOTAL 752,638.64 TO: Sti! I Administration Mayor and City Council Members FROM: Tom McCarty, City Administrator Donna Robole, Human Resources Manager DATE: January 22, 2019 SUBJECT: 2019-2020 Labor Agreement between City of Stillwater and Minnesota Public Employee's Association BACKGROUND The City of Stillwater and Minnesota Public Employee's Association concluded negotiations for a successor labor agreement for 2019 and 2020 and the Minnesota Public Employee's Association representing the Stillwater Public Manager's Association membership has voted to approve the agreement. Changes in the contract language include: • Contract Duration — 2 year agreement, January 1, 2019 through December 31, 2020 • Wages — General Wage Increase: 3.0% increase effective January 1, 2019; 3.0% increase effective January 1, 2020 • Health Insurance — Employer contribution to $1,211.86 per month per member toward group health insurance effective January 1, 2019, and increase employer contribution to $1,231.86 per month per member toward group health insurance effective January 1, 2020 (plan design changes to High Value Network on all three plans contingent on the ability of the City to make the plan design changes) • Life Insurance — Employer will provide a term life insurance policy for each employee and coverage increases from $20,000 to $30,000 • Sick Leave o Schedule of sick leave accrual adjusted to convert half pay weeks to full pay weeks and delete reference to half pay weeks o Employees hired by the City on or after January 1, 2019 (full-time) will earn sick leave at the rate of 8 hours/month to a maximum of 1040 hours. Benefit -eligible part-time employees hired on or after January 1, 2019 sick leave accrual and maximum will be calculated on a pro-rata basis • Union Security — Language referring to "fair share" deduction is deleted RECOMMENDATION The proposed Labor Agreement between the City of Stillwater and Minnesota Public Employee's Association is consistent with direction from City Council for labor negotiations. The Minnesota Public Employee's Association has approved the 2019-2020 labor agreement. Increased contract costs are included in the approved 2019 budget. Therefore, staff recommends adoption of the resolution entitled, "Approving the 2019-2020 Labor Agreement between the City of Stillwater and Minnesota Public Employee's Association." RESOLUTION 2019-XXX APPROVING THE 2019-2020 LABOR AGREEMENT BETWEEN THE CITY OF STILLWATER AND MINNESOTA PUBLIC EMPLOYEE'S ASSOCIATION BE IT RESOLVED, by the City Council of Stillwater, Minnesota, that the 2019-2020 Labor Agreement between the City of Stillwater and Minnesota Public Employee's Association, as on file with the City Clerk is hereby approved with the following changes: • Contract Duration — 2 year agreement, January 1, 2019 through December 31, 2020 • Wages — General Wage Increase: 3.0% increase effective January 1, 2019; 3.0% increase effective January 1, 2020 • Health Insurance — Employer contribution to $1,211.86 per month per member toward group health insurance effective January 1, 2019, and increase employer contribution to $1,231.86 per month per member toward group health insurance effective January 1, 2020 (plan design changes to High Value Network on all three plans contingent on the ability of the City to make the plan design changes) • Life Insurance — Employer will provide a term life insurance policy for each employee and coverage increases from $20,000 to $30,000 • Sick Leave o Schedule of sick leave accrual adjusted to convert half pay weeks to full pay weeks and delete reference to half pay weeks o Employees hired by the City on or after January 1, 2019 (full-time) will earn sick leave at the rate of 8 hours/month to a maximum of 1040 hours. Benefit -eligible part-time employees hired on or after January 1, 2019 sick leave accrual and maximum will be calculated on a pro-rata basis • Union Security — Language referring to "fair share" deduction is deleted BE IT FURTHER RESOLVED that the Stillwater City Council authorizes the Mayor and City Administrator to sign the agreement. Adopted by the City Council of the City of Stillwater this 2 2 day of January, 2019. Ted Kozlowski, Mayor ATTEST: J. Thomas McCarty, City Administrator RESOLUTION 2019-015 RESOLUTION APPROVING PARKING LOT LEASE AGREEMENT WITH ONLY A DIM IMAGE PRODUCTIONS NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the Lease Agreement with Only A Dim Image Productions for use of City owned property for a parking lot. Adopted by the Stillwater City Council this 22nd day of January 2019. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk RESOLUTION APPROVING AGREEMENT BETWEEN CITY OF STILLWATER AND SPORTING ST. CROIX SOCCER CLUB FOR THE USE OF THE ST. CROIX VALLEY RECREATION CENTER NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the agreement between the City of Stillwater and Sporting St. Croix Soccer Club for the use of the St. Croix Valley Recreation Center. Adopted by the Stillwater City Council this 22nd day of January 2019. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk The Birthplace of Minnesota SPECIAL MEETING REGULAR MEETING 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us AGENDA CITY COUNCIL MEETING JANUARY 22, 2019 4:30 P.M. AGENDA I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Curve Crest Villas Proposed Sale / TIF #9 / Development Agreement Provisions 2. Planning Division Work Plan for 2019-2022 IV. STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 6. Community Development Dir. 7. Public Works Dir. 8. Finance Director 9. City Attorney 10. City Administrator V. RECESS 7:00 P.M. AGENDA 4:30 P.M. 7:00 P.M. VI. CALL TO ORDER VII. ROLL CALL VIII. PLEDGE OF ALLEGIANCE IX. APPROVAL OF MINUTES 11. Possible approval of the January 8, 2019 regular meeting minutes. X. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS XI. OPEN FORUM - the open forum is a portion of the council meeting to address Council on subjects which are not a part of the meeting agenda. Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. XII. CONSENT AGENDA (Roll Call) - All items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 12. Resolution 2019-014, directing payment of bills 13. Possible approval of sanitary sewer adjustment 14. Resolution 2019-015, possible approval of parking lease agreement with Only a Dim Image Productions 15. Possible approval of Brian's Bocce Ball Tournament Event - February 23, 2019 16. Possible approval of purchase of 2019 Ford 550 truck with plow for Public Works 17. Resolution 2019-016, approval of 2019 Fee Schedule Amendment XIII. PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes or less. 18. To consider an appeal request by Midnight Real Estate, LLC, property owner, for the reconsideration of the HPC's denial to allow for balconies on the Crosby Hotel's Main Street facade. The property is located at 232 Main St N in the CBD district. PID 2803020140039. HPC Case No. 2018-33. Notices were mailed to affected property owners and published in the Stillwater Gazette on Published on January 11, 2019. XIV. UNFINISHED BUSINESS XV. NEW BUSINESS 19. Possible approval of permit to keep bees at 1212 1st St S 20. Possible approval of agreement with Sporting St. Croix Soccer Club XVI. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) XVII. COMMUNICATIONS/REQUESTS XVIII. COUNCIL REQUEST ITEMS XIX. STAFF REPORTS (continued) XX. ADJOURNMENT Sjli1vI': Administration TO: Mayor & City Council Members FROM: Tom McCarty, City Administrator DATE: January 18, 2019 SUBJECT: Curve Crest Villas Proposed Sale / TIF #9 / Development Agreement Provisions - Tim Nolde, Development Partner Representative BACKGROUND The City of Stillwater and Curve Crest Villa Limited Partnership entered into a Development Agreement in 2002 for the development of Curve Crest Villas multi -family housing located at the intersection of Orleans Street and Washington Avenue, east of the St. Croix Valley Recreation Center. The City and the Developer (Mr. Nolde] spent considerable time crafting the provisions of the Development Agreement including such items as: land assignment, provision of affordable housing, use of TIF notes, and City right of first refusal on any potential sale of the property. Late last summer, Mr. Nolde approached the City regarding a proposed sale of Curve Crest Villas and requested that the City review the proposal and provide Mr. Nolde with direction in regards the sale provisions within the existing Development Agreement. Since that time, the City Attorney and City Finance Director involved in the original discussions have retired from the City and their successors have been performing due diligence review of all the provisions of the Development Agreement. In addition, staff has requested that the City's Bond Counsel review the proposed sale relative to the TIF note provisions included in the Development Agreement. City staff and legal counsel have not finalized the due diligence review at the level necessary to provide the City Council with a strong final recommendation on the proposed sale. Consideration of the following items are still under due diligence review: -Right of first refusal provisions; -Sharing of sale proceeds between Developer and City pursuant to Development Agreement provisions verified by professional accountant; -Transfer of TIF note responsibilities; -Final determination of necessary modifications to existing Development Agreement; -Finalize provisions of proposed estoppel agreements as presented by prospective buyer group. Mr, Nolde will be in attendance at the City Council work session to discussion the proposed sale. ACTION REQUESTED if City Council concurs with the proposed sale of Curve Crest Villas, direct staff to complete the due diligence review and bring forward a resolution for City Council action at a future meeting. liwater THE OIRTHPLACE CIE MINNESOTA DATE: November 29, 2018 TO: Mayor and Council Members SUBJECT: Planning division work plan FROM: Bill Turnblad, Community Development Director INTRODUCTION The planning division of the community development department will be involved in a wide spectrum of projects in the next several years. The public works department will take lead on some of the projects, and the planning division will take lead on others. The project list includes some that are approved and funded, some that are in the Capital Improvement Plan but not funded, some that are mandated by the state, some that have been requested by the City Council, some from the 2008 Comprehensive Plan, some that would require additional staff if implemented, some from approved park plans, some that have been identified by the Planning Division. To manage resources necessary to accomplish the list of projects, a draft four year work plan has been developed. The timeline for a few of the projects is set by the state, other entities, or funding sources. For these projects there is not much flexibility in the schedule. However, for most of the projects, timing is flexible. Therefore, it is expected that the attached draft work plan will be revised, likely several times, before it is used to assign work to the planning staff. COMMENTS Like the City's Capital Improvement Plan, a number of the projects in this work plan are not yet funded. So, like the CIP, this work plan serves in part like a guide. While it would be great to complete each project in the year that it is listed, that probably will not happen. But, simply by being on the work list, the projects will not be forgotten. Project scopes have not been established yet, so the time resources shown in the draft plan are only estimates. As each project is considered for approval in an operating or capital budget in the next year, the scope will be defined and the actual cost in time will become clearer. Since the 2040 Comprehensive Plan is still in the process of being reviewed, its projects are not included in the work plan yet. Only the state mandated zoning code update is Planning Division work plan November 29, 2018 Page 2 included. And the Chestnut Street Plaza is included because $2 million in State funding is available for the project. A summary of the higher profile projects by year: 2019 - Sign ordinance amendment; adoption of 2040 Comp Plan; develop GreenStep Cities work plan; create new development ordinance(s) for the Minar Neighborhood; design the riverwalk and shoreline restoration south of Nelson Street; develop a master park plan for the Aiple property; construct park improvements for the former Palmer property (2019-20) 2020 - Design Chestnut Street Plaza; construct riverwalk and shoreline restoration; construct park improvements for former Aiple property; create remodeling plans for Bergstein buildings; consider creation of housing maintenance and rental property ordinances 2021- Construct Chestnut Street Plaza; design improvements in Bridgeview Park; design pedestrian improvements for Commercial Street between 2nd Street and Main Street REQUESTED ACTION The goal at the December 4, 2018 work session is for the Council to discuss the draft work plan and give direction for revisions. bt Attachments: 2019-22 Work Plan Planning Department Work Plan 2019 2022 2019 Project Resources 2020 Project Resources 2021 Project Resources 2022 Project Resources Community Development Director 1. Improve economic development web presence CDD's time (5-10 hrs) 1. Chestnut Street plaza and Main St design (CDD L, w CP) CDD's time (40-60 hrs) + CP's time (30-40 hrs) + design consultant (50% MnDOT funding; $70K City unfunded) 1. Chestnut Plaza and Main Street improvements (CDD L, w CP) CDD's time (40-60 hrs) + CP's time (40-60 hrs) + PW's time + construction manager (in 2021 CIP; $2 million available from MnDOT) 1. Parking ramp construction on 2nd between Olive and Chestnut CDD's time (100-120 hrs) + construction manager (In 2022 CIP, but unfunded) 2. Escrow tracking system CDD's time (20-25 hrs) 2. Update city code + zoning map for consistency w Comp Plan (2019-20) CDD's time (60-80 hrs) 2. Design of parking ramp on 2nd between Olive and Chestnut CDD's time (60-80 hrs)+ design consultants (in 2022 CIP, but unfunded) 2. Commercial Street pedestrian improvements CDD's time (50-80 hrs) + PW's time + construction manager (In 2022 CIP, but unfunded) 3. Sign ordinance amendment CDD's time (35-45 hrs) 3. Housing maintenance ordinance (CDD L, w ZA) CDD's time (20-25 hrs) + ZA's time (45-50 brs)(additional staff for administration of ordinance not funded) 3. Bridgeview Park design CDD's time (30-50 hrs) + design consultants (in 2022 CIP, but unfunded) 3. Bridgeview Park improvements (with Public Works) CDD's time (30-50 hrs) + PW's time + construction manager ($4 million in 2022 CIP, but unfunded) 4. MnDOT license for use of Chestnut St CDD's time (10-15 hrs) 4. Rental ordinance (CDD L, w ZA) CDD's time (20-25 hrs) + ZA's time (45-50 brs)(additional staff for administration of ordinance not funded) 5. Formalize complaint procedures (ZA L) CDD's time (15-20 hrs) + ZA's time (30-40 hrs) + PD time 5. Riverwalk construction monitoring (2019-20, Public Works L) CDD's time (10-15 hrs) + PW time + construction manager (50% state bond; 50% TIF) 6. Update zoning code + zoning map for consistency w Comp Plan (2019-20) CDD's time (50-70 hrs) 7. Riverwalk design & construction asst (2019-20, Public Works L) CDD's time (10-20 hrs) + City engineer's time + construction manager (50% state bond; 50% TIF) 8. 2040 Comprehensive Plan (2017-19) CDD's time (20-40 hrs) + consultant time (funded) 9. Downtown parking capacity study (w ZA) CDD's time (10-15 hrs) + ZA's time (15-20 hrs) + consultant time (funding: parking enterprise fund) 10. Expand municipal lot 16, asst (Public Works L) CDD's time (10-15 hrs) + PW's time (2019 CIP, parking entpr fund) 11. GreenStep Cities Program: develop 2019-21 work plan (ZA L) CDD's time (10-20 hrs) + ZA's time (30-40) + Sustainable Stillwater City Planner 1. Update planning case database (more user friendly search options) CP's time (5-10 hrs) + programming consultant (unfunded) 1. Bergstein building design and remodeling (2020-21, CP L w ZA) CP's time (20-35 hrs) + ZA's time (10- 15 hrs) + construction manager (In 2020 CIP, but unfunded) 1. Bergstein building design and remodeling (2020-21, CP L w ZA) CP's time (40-60 hrs) + ZA's time (20- 30 hrs) + construction manager (In 2020 CIP, but unfunded) 1. Lowell Park/Sam Bloomer design CP's time (30-40 hrs) + consultant (unfunded) 2. Minar Neighborhood ordinance amendments (2018-19) CP's time (30-40 hrs) 2. Chestnut St plaza & Main St design (CDD L) CDD's time (40-60 hrs) + CP's time (30-40 hrs) + design consultant (50% MnDOT funding; $70K City unfunded) 2. Chestnut Plaza and Main Street improvements (CDD L) CP's time (40-60 hrs) + CDD's time (40-60 hrs) + PW's time + construction manager (in 2021 CIP; $2 million available from MnDOT) 2. South Main Archaeological Preservation & Interpretation Plan CP's time (15-20 hrs) + consultant (unfunded) 3. Business plan for Bergstein bldgs. CP's time (30-40 hrs) + consultant ($15K budgeted) 3. Consolidate historic preservation design standards CP's time (40-50 hrs) 3. Commercial street pedestrian improvements design CP's time (40-60 hrs) + design consultants (unfunded) 3. Teddy Bear Park Barn- Historic structure report CP's time (15-20 hrs) + consultant (unfunded) 4. Hwy 95 south entrance monument design CP's time (25-30 hrs) + design consultant (in CIP 2019, but unfunded) 4. Host 2020 State Historic Pres Conference CP's time (40-60 hrs)+ HPC time 4. Update Heirloom Homes website CP's time (30-40 hrs) + consultant (unfunded) 5. Update HPC enabling ordinance (2018-19) CP's time 5. Assess and repair Sunken Garden CP's time (20-30 hrs)+ design consultant + construction manager (unfunded) 5. Aiple property park development (w Public Works) (2020-21) CP's time (40-60 hrs) + PW's time + construction manager (with Public Works)(In 2020 CIP, but unfunded) 6. Hersey Bean wall stabilization CP's time (15-20 hrs) + consultant (unfunded) 6. Palmer Park improvements (Public Works L) CP's time (15-20 hrs) + PW's time + contractors ($75K in 2020 CIP) 7. Aiple property master park plan CP's time (40-60 hrs) + consultant time ($35K budgeted - CD prof services + park dedication funds?) 7. Aiple property park development (2020-iCP's 21) time (30-60 hrs) + PW's time + construction manager (In 2020 CIP, but unfunded) 8. Lowell Park Pavilion - historic structure report CP's time (15-20 hrs) + consultant (unfunded) 8. Hwy 95 south entrance monument construction (CP L w ZA) CP's time (10-15 hrs) + ZA's time (10- 15 hrs) + construction management? (in CIP 2019, but unfunded) 9. Palmer Park improvements (Public Works L) CP's time (10-15 hrs) + contractors ($50K in 2019 CIP) 10. Stormwater ordinance amendment (2018-19) CP's time (20-30 hrs) November 28, 2018 Planning Department Work Plan 2019 2022 Zoning Administrator 1. Create tracking system for land use enforcement ZA's time (20-15 hrs) 1. Bergstein building design and remodeling (2020-21, CP L) CP's time (20-35 hrs) + ZA's time (10- 15 hrs) + construction manager (In 2020 CIP, but unfunded) l . Bergstein building design and remodeling (2020-21, CP L) CP's time (40-60 hrs) + ZA's time (20- 30 hrs) + construction manager (In 2020 CIP, but unfunded) 1. GreenStep Cities Program ZA's time + Sustainable Stillwater 2. Formalize complaint procedures (2018-19, ZA L w CDD) ZA's time (30-40 brs) + CDD's time (15-20 hrs) + PD's time 2. GreenStep Cities Program ZA's time + Sustainable Stillwater 2. GreenStep Cities Program ZA's time + Sustainable Stillwater 3. Aiple property vegetation management plan ZA's time (15-20 hrs) + consultant (underfunded: $7.5K budgeted; $17.5K estimated need - BCWD possible funding source) 3. Housing maintenance ordinance (CDD L) CDD's time (20-25 hrs) + ZA's time (45-50 hrs)(additional staff for administration of ordinance not funded) 4. GreenStep Cities Program: Develop 2019-21 Work Plan (ZA L, w CDD) ZA's time (30-40 hrs) + CDD's time (10-20 hrs) + Sustainable Stillwater 4. Rental ordinance (CDD L) CDD's time (22-258 hrs) + ZA's time (45-50 hrs)(additional staff for administration of ordinance not funded) 5. Downtown parking capacity study (2018-19, CDD L) ZA's time (15-20 hrs) + CDD's time (10-15 hrs) + consultant time (funding: parking enterprise fund) 5. Hwy 95 south entrance monument construction (CP L) CP's time (10-15 hrs) + ZA's time (10- 15 hrs) + construction management? (in CIP 2019, but unfunded) 6. Private event tracker system (ZA L, w AA) ZA's time (5-10 hrs) + AA's time (5- 10 hrs) 7. Short Term Home Rental ordinance revisions (ZA L, w AA) ZA's time (10-15 hrs) + AA's time (5 hrs) Administrative Assistant 1. Private event tracker system (ZA L) ZA's time (5-10 hrs) + AA's time (5- 10 hrs) 1. Old file management AA's time 2. Laserfiche links to sign and misc AA's time (60-70 brs) 2. Digitize remainder of Architecture Inventory Records and Rivertown AA's time (80-100 hrs) permits 3. Digitize CPC and HPC packets AA's time (40-50 hrs) 4. Old file management AA's time 5. Short Term Home Rental ordinance revisions (ZA L) ZA's time (10-15 hrs) + AA's time (5 hrs) Notes: 1. This work plan does not generally include work from the 2040 Comp Plan yet. Exceptions are the mandated update of City Code and zoning map within 9 monts of Comp Plan adoption, and the Chestnut Street plaza 2. Project scopes and time allotments are rough estimates. More detailed project scopes will be necessary. 3. CDD = Community Development Director; CP = City Planner; ZA = Zoning Administrator; AA = Administrative Assistant; L = leads the project team; PD = Police Department; PW = Public Works November 28, 2018 StilIwater The Birl+Iplace of Minnesota 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us CITY COUNCIL MEETING MINUTES January 8, 2019 (No 4:30 meeting) REGULAR MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:04 p.m. SWEARING IN CEREMONY FOR MAYOR TED KOZLOWSKI AND COUNCILMEMBERS RYAN COLLINS AND MIKE POLEHNA City Clerk Wolf gave the oath of office to Mayor Kozlowski and Councilmembers Collins and Polehna. Present: Absent: Staff present: Mayor Kozlowski, Councilmembers Collins, Junker, Weidner and Polehna None City Administrator McCarty City Attorney Land Police Chief Gannaway Fire Chief Glaser Community Development Director Turnblad Public Works Director Sanders City Clerk Wolf PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of the December 18, 2018 regular meeting minutes Motion by Councilmember Polehna, seconded by Councilmember Junker, to approve the minutes of the December 18, 2018 regular meeting. Motion passed, 4-0 with Councilmember Collins abstaining. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Adoption and presentation of Resolution 2019-001, commending Doug Menikheim for his eight years of service as Ward 1 Councilmember Motion by Councilmember Junker, seconded by Councilmember Collins, to adopt Resolution 2019-001, commending Doug Menikheim for his service as Ward 1 Councilmember. Ayes: Councilmembers Collins, Junker, Weidner, Polehna, and Mayor Kozlowski Nays: None City Council Meeting January 8, 2019 Mayor Kozlowski thanked Councilmember Menikheim for his years of service and personal help. Councilmember Menikheim thanked the staff, council and constituents for the experience of serving the City for eight years. He noted that civil engagement is alive and well in Stillwater. He challenged the present councilmembers to find ways to bring about more civic engagement. OPEN FORUM Police Officer Austin Peterson informed the Council that the recipient of the Bri Heroux scholarship this year is Ben Squires, who was a community service officer and currently attends Century College. Roberta Maass, 413 Hanson Place, with her husband Chris Conger, asked for an update on the yard parking regulations and exterior storage regulations, in regard to the residence at 421 Hanson Place. Community Development Director Turnblad stated the City terminated the nuisance action at 421 Hanson Place because everything the City could order to be cleaned up has been cleaned up. The next step would be for the Council to direct staff to draft an amendment to the nuisance ordinance to better define nuisances. Mayor Kozlowski stated the Council will be looking at yard parking and the nuisance ordinance this year. STAFF REPORTS City Clerk Wolf informed the Council that starting tomorrow the dais will be under construction so the January 18 meeting will be held at the back table. Public Works Director Sanders reported that gypsy moths were detected in Croixwood. Representatives from the Department of Agriculture want to attend the Council's February meeting to discuss action which would include a public meeting and possibly a chemical treatment in March or April. City Administrator McCarty reminded the Council of the January 17 Crosby Hotel ribbon cutting; the February 20-21 League of Minnesota Cities (LMC) legislative conference; and the June 26-28 LMC annual conference. He asked if any Councilmembers are interested in attending the National League of Cities annual legislative conference in Washington DC March 10-12. CONSENT AGENDA Resolution 2019-002, directing payment of bills Resolution 2019-003, approving solid waste, recycling and roll -off hauler license Resolution 2019-004, designating a responsible authority and assigning duties in accordance with the State of Minnesota Data Practices Statute Resolution 2019-005, approving license to use real property Resolution 2019-006, approving 2019 agreement for Employee Assistance services through Sand Creek Group, Ltd. Resolution 2019-007, a resolution approving the abatement of special assessment Page 2 of 5 City Council Meeting January 8, 2019 Resolution 2019-008, approving the 2019-2020 Labor Agreement between the City of Stillwater and Law Enforcement Labor Services Local 254 Police Sergeants Possible approval of the second reading of Ordinances 1120 and 1121, a Zoning Text Amendment (ZAT) and City Code Amendment to regulate wireless facilities in Chapter 24: Streets Alleys and Public Property; and Sections 31-315 and 31-325: Allowable Uses in Residential and Non -Residential Districts Resolution 2019-009, approving Stillwater application for Worksite and Community Wellness Partner Project Action Plan Grant through Living Healthy Washington County and Statewide Health Improvement Program Possible approval to purchase portable radios for Police Department Resolution 2019-010, approving additional license premises amendment to Brian's liquor license Possible approval of LMCIT Liability Coverage - Waiver Form Motion by Councilmember Polehna, seconded by Councilmember Weidner, to adopt the Consent Agenda. Ayes: Councilmembers Collins, Junker, Weidner, Polehna, and Mayor Kozlowski Nays: None PUBLIC HEARINGS Case No. 2018-66. A public hearing to consider a request for the vacation of a portion of the South Hill Outlet Sewer easement located on properties legally described as Lots 8, 9 and 10 Churchill, Nelson and Slaughter's Addition to Stillwater, located at 808 6th Avenue South. Public Works Director Sanders explained that Matt and Michelle Harty, property owners of 808 6th Avenue South, have requested consideration of a partial vacation of a sanitary sewer easement that encumbers most of their property. In exchange for the vacation, the Hartys would grant the City a new, 20' wide easement, 10' on each side of the delineated sewer line. If approved, the Hartys would be able to build a new home on the property in areas currently encumbered by easement. Staff recommends the Council authorize the vacation and accept a new delineated 20' sewer easement on the same property. Mayor Kozlowski opened the public hearing. Matt Harty, property owner, explained they are proposing eliminating the two blanket easements and exchanging them for 10' on both sides. The building would stay toward the street; nothing would be built on the easement. He received approval from the Heritage Preservation Commission a year and a half ago to take down the current structure and build a new single family home. Councilmember Weidner asked if a variance will be needed. Mr. Harty stated it appears that no variance would be needed. Mayor Kozlowski closed the public hearing. Motion by Councilmember Collins, seconded by Councilmember Polehna, to adopt Resolution 2019-011, a resolution vacating public sewer easements located within the City of Stillwater, Minnesota. Page 3 of 5 City Council Meeting January 8, 2019 Ayes: Councilmembers Collins, Junker, Weidner, Polehna, and Mayor Kozlowski Nays: None UNFINISHED BUSINESS Planning Division Work Plan for 2019-2022 Mayor Kozlowski noted this item will be postponed to a work session at the next Council meeting. NEW BUSINESS Designation of Vice Mayor Mayor Kozlowski nominated Councilmember Polehna for Vice -Mayor Motion by Councilmember Kozlowski, seconded by Councilmember Collins, to adopt Resolution 2019-012, designating Council Vice Mayor for 2019. Ayes: Councilmembers Collins, Junker, Weidner, Polehna, and Mayor Kozlowski Nays: None Council Representative Appointments to Boards and Commissions Mayor Kozlowski invited current Councilmembers to fill the council representative position of outgoing Councilmember Menikheim. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adopt Resolution 2019-013, designation of Council Representatives for 2019 Boards/ Commissions/Committees. Ayes: Councilmembers Collins, Junker, Weidner, Polehna, and Mayor Kozlowski Nays: None COMMUNICATIONS/REQUESTS Councilmember Polehna invited the public to attend the inaugural Frozen Flannel Outdoor Curling & Bonspiel event, a curling competition, on Lily Lake on Saturday, January 19. COUNCIL REQUEST ITEMS There were no Council request items. ADJOURNMENT Motion by Councilmember Junker, seconded by Councilmember Collins, to adjourn. All in favor. The meeting was adjourned at 7:50 p.m. ATTEST: Beth Ward, City Clerk Ted Kozlowski, Mayor Page 4 of 5 City Council Meeting January 8, 2019 Resolution 2019-002, directing payment of bills Resolution 2019-003, approving solid waste, recycling and roll -off hauler license Resolution 2019-004, designating a responsible authority and assigning duties in accordance with the State of Minnesota Data Practices Statute Resolution 2019-005, approving license to use real property Resolution 2019-006, approving 2019 agreement for Employee Assistance services through Sand Creek Group, Ltd. Resolution 2019-007, a resolution approving the abatement of special assessment Resolution 2019-008, approving the 2019-2020 Labor Agreement between the City of Stillwater and Law Enforcement Labor Services Local 254 Police Sergeants Resolution 2019-009, approving Stillwater application for Worksite and Community Wellness Partner Project Action Plan Grant through Living Healthy Washington County and Statewide Health Improvement Program Resolution 2019-010, approving additional license premises amendment to Brian's liquor license Resolution 2019-012, designating Council Vice Mayor for 2019 Resolution 2019-013, designation of Council Representatives for 2019 Board/Commissions/Committees Ordinance 1120, an ordinance amending Chapter 24 regarding streets, alleys and public property of the Stillwater City Code Ordinance 1121, an ordinance amending Chapter 31-315 and Chapter 31-325 regarding zoning of the Stillwater City Code Page 5 of 5 EXHIBIT "A" TO RESOLUTION #2019-014 Page 1 LIST OF BILLS Accela Inc Advance Auto Parts Advanced Sportswear AE2S Construction Aspen Mills Batteries Plus Bulbs Belisle Jason Bolton and Menk Inc. Braden Construction Inc. Campbell Knutson Cargill Inc. CDW Government Inc. Central St. Croix Valley Cable Century Power Equipment Cintas Corporation Collins Kacee Corr cast Cornerstone Copy Center Cub Foods Dalco Dell Marketing L.P. ECM Publishers Ekstrand Bethany Fastenal Company Glock Professional Inc. Goodyear Commercial Tire Gopher State One Cali Inc. H&L Mesabi Hansen Steve Henricksen PSG Hoisington Koegier Group Inc Hudson Rod Gun & Archery Club JAPE Jefferson Fire and Safety Jnc. League of MN Cities Lincoln National Life Insurance Co Loffler Companies Madden Galanter Hansen LLP Mansfield Oil Company Marshall Electric Company McGinnis Allison Medical Gas System Inc. Menards Metro Cities Metropolitan Council Annual Maint Vehicle repair supplies Polo shirts with logo City Hall Project Uniforms Batteries Reimburse for hotel for training List station eval City Hall Project Professional services Deicer iPads Conf. Rm. Tech. Upgrade Equipment repair supplies Uniforms & mat cleaning service Park Fee Refund Cable & Internet Recycling flyer Food Trash bags Computer Publications Park Fee Refund Equipment repair supplies Armorers course Tires Locates Flame Hardened Plow B Reimburse for Bagels for training Equipment Comprehensive plan Range use Membership Supplies Patrol Subcription COBRA Life Insurance HP Foundation Care Pack Labor Relations Services Fuel Wash bay lights Park Fee Refund Breathing Air Sample Supplies Membership Wastewater Charge 26,664.90 261.45 88.00 10,779.65 132.50 146,88 104.22 1,868,00 59,756.01 1,324.18 26,217.41 4,389.60 612.04 16.05 753.45 100.00 184.29 8,989.75 60.68 431.60 1,643.88 237.50 125.00 793.15 250.00 536.98 237.70 2,817.60 34.26 657,12 3,189.75 550.00 150.00 150.87 1,980.00 10.80 1,010.00 5,978.65 3,705.05 2,014.00 50.00 900.00 3,054.59 7,150.00 153,390.29 EXHIBIT "A" TO RESOLUTION 42019-014 Miller Excavating Minnesota Battery LLC NAC Mechanical and Electrical Services NAPA Aut❑ Parts Nardini Fire Equipment Office Depot OnSite Sanitation O'Reilly Auto Parts Oxygen Forensics Inc Papco Inc. Performance Plus LLC Pro-Tec Design Quill Corporation Safe Fast Inc Sand Creek Group LTD Sherwin Williams Simplifile LC St, Croix Boat and Packet Co. Stillwater Motor Company Stillwater Rotary Club Stillwater Towing 5treichers SW/WC Service Cooperatives Thomson Reuters Thoren Dawn Tire Pros & Wheel Experts Toll Gas and Welding Supply Tri-State Pump and Controls Inc. Valley Trophy Inc. VariTech Force America Veterans Memorial Washington County Property Records Washington County Sheriffs Office Washington Cty Fire Chief Assoc. Water Doctors Water Treatment Wenck Construction Winnick Supply Wold Architects and Engineers Wolf Beth Zahl Petroleurn Maintenance Co. Zee Medical Service Ziegler Inc. Screened sand Battles City Hall Project Equipment repair supplies Stat-X First Responder 4pack Office supplies Portable Restroom Equipment repair supplies LMS online training & software Vacuum motor Medical eval Proxkey access keyfob & computer equipment Office supplies Signs Employee assistance program Paint Filing fee - Heritage Ridge Ramp cleaning Equipment repair supplies Membership Towing service Ammo Retiree & COBRA Health Insurance Information Charges Reimburse for 2013 Mack plate pmt difference Equipment repair supplies Cylinders Lift station repairs Name plate Equipment repair supplies Super Valu Parking Truth in Taxation Mobile Field Alerts & Code RED Membership Filter service City Hall Project Supplies City Hall Project Reimburse for council reception supplies Stub pump Supplies Equipment repair supplies Page 2 32.26 908.00 13, 300.00 16.18 2,086.00 844.78 459.43 191.84 3,199.00 267.01 130.00 1,093.38 32.99 737.50 2,165.60 397.30 70.00 810.00 21.94 190.00 250.00 1,995.00 90,111.67 141.94 6.00 116.79 44,14 8,000.42 15.00 75.48 4,347,00 1,801.63 2,332.49 50.00 193,00 15,215.00 76.24 2,742.75 16.43 539.73 23,90 574.05 EXHIBIT "A" TO RESOLUTION #2019-014 Page 3 REC CENTER 1ST Line/Leewes Ventures LLC 4Front LLC Advance Auto Parts BDI Gopher Bearing BMI General Licensing Cintas Corporation Dehn Oil Company NAPA Auto Parts RiedelI Shoes Inc. St. Croix Boat and Packet Co. CREDIT CARDS Amazon.com Ba ckg ro u n dch ecks. co m Beach Camera Brueggers Bagels GTS Educational Events J.P. Cooke Co. Laerdal Medical Corporation MN Pollution Control Agency One ❑ay Glass Pioneer Press St. Paul Press Publications Racine North USPCA Region 18 LIBRARY Brodart Co CDW Government Inc. Culligan of Stillwater Grainger Hedin Sue Johnson Controls Fire Protection LP Madden Galanter Hansen LLP Mary's Upholstery Shop Midwest Tape Pereboorn Jesse Stillwater Gazette Washington County Library LIBRARY CREDIT CARD Snacks for concessions Handicap floor stickers for rink Equipment repair supplies Equipment repair supplies Music license Mat cleaning service Fuel Egipment repair supplies Skates Arena Billing Recycle container Back ground checks Camera equipment for investigations Bagels for officer & BCA agents at scene MN IT Symposium Notary ❑esk Stamp Little Anne upgrade fit Training certification Glass desktop protector Subscription Subscription FD Training Rm Computer USPCA Membership Materials MIS Tech Supplies Water Toilet Repair Supplies Staff Reimbursement Maintenance Contract Prof. Services Furniture Reupholstery Materials Staff Reimbursement Materials Q4 WCL 1,254.80 790.00 124.44 181.44 358.00 103.00 1,220.85 591.92 479.15 76,809.11 127.94 133.80 1,337.99 54.60 530.00 46.00 286.95 390.00 305.96 367.00 26.00 570.00 50.00 4,314.81 588.84 108.63 3,153.00 79.57 2,667.70 32.00 2,200.00 1,946.93 33.87 84.00 376.82 Ortronics Cables - Data Projection Project 293.43 EXHIBIT "A" TO RESOLUTION #2019-014 Page 4 DECEMBER MANUALS Atmosphere Commercial Interiors Paskeuric Marcia SW/WC Service Cooperatives Washington County License Center Furniture replacement Utility refund of over payment Cobra & Retiree - December 2019 F350 registration 3,119.44 35.29 98,422.26 1,561.75 Memo DATE: January 11, 2019 TO: Mayor and City Council FROM: Sharon Harrison, Finance Director RE: Sanitary Sewer Adjustments BACKGROUND: During the course of any given year, sanitary sewer rate adjustment recommendations come before Council. These adjustments are mainly due to leaks found during the course of the year, but often stand out more during the readings during the 1" quarter of every year. For residential properties, sanitary sewer billing rates are set during the 2'd quarter of every year using the water consumption (obtained from the Water Board) from the 1" quarter of the year. This rate is then used for the next 4 billing cycles (quarters) until the rates arc reset again the following year. As mentioned before, occasionally there are some properties that have experienced increased water usage during the 1" quarter of the year due to some unforeseen circumstances (e.g. leaky toilet, water softener issues, pipe issues, etc.). This increased water usage naturally in turn increases their sanitary sewer billing rate for the next 4 billing cycles (quarters). These residents/owners will then call the City to explain their individual circumstance. We (Finance) then review consumption rates from prior/current quarters to see if we can determine the duration/termination of the leak based on the information provided to us by the water department and the resident/owner. This information then is used to provide Council with new billing rate recommendations for upcoming billing periods (until the new rates are reset the following year). This practice has been used by the City for many years, and has been proven to be a fair and accurate way for properly owners to pay their fair share of the use of the sanitary sewer system. RECOMMENDATION: Attached are staff recommendations for sanitary sewer rate adjustments currently requested by property owners. These adjustments are expressed in gallons (of consumption), based on the average consumption of the prior 3 years, and converted to the new billing rate using the most current billing rates approved by Council. These adjustments will begin with the next billing cycle (3`d quarter billing). In other words, staff is recommending to Council that the property owner at least pay the increased sanitary sewer rate for the billing period in which the leak occurred. COUNCIL ACTION: If Council agrees with Staffs recommendation, Council needs to approve staff recommendations as listed on the attached Exhibit A. CITY OF STILLWATER EXHIBIT A Description of Billing Quarter Circumstance Winter Average Gallons Adjustment for 1 Running toilet From 46,000 4th To 17,000 PARKING LEASE ACREEMENT THIS PARKING LEASE AGREEMENT entered into this day of 2019, ("Effective I)atc") by and between the City of Stillwater, a Minnesota municipal corporation (the "City"), and Only a Dim Image Productions. a Minnesota nonprofit corporation ("Lessee"). RECITALS WHEREAS, the City is the owner of real property located in the City of Stillwater, County of Washington, State of Minnesota, legally described on Exhibit A, attached hereto (the "City Property"); and WHEREAS, Lessee is the owner of real property located in the City of Stillwater, County of Washington, State of Minnesota, legally described on Exhibit B, attached hereto ("Lessee's Property"); and WHEREAS, Lessee uses Lessee's Property as a theatre, bakery and coffee shop, as well as for special events and has insufficient parking on Lessee's Property for such uses; WI IEREAS, there is an existing lease for the use of a portion of the City Property that was issued to the prior owner, that must be amended to reflect an expansion of the area to be used by the Lessee as a parking lot, pursuant to Special Use Permit that was issued by the City in 2016; and WHEREAS, it is understood and agreed to by the parties that this Parking Lease Agreement replaces and supersedes any prior parking lease agreements for the benefit of Lessee or any prior owners for use of the City Property; and WHEREAS, the Lessee desires to lease the portion of the City Property depicted on Exhibit C, attached hereto, for a parking lot (the "Leased Premises") for the benefit of Lessee's Property. NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. Use. A. Subject to the terms and upon the conditions set forth in this Agreement, the City, its successors and assigns, hereby grants Lessee the perpetual and exclusive use of the Leased Premises (except as allowed for the City's use in Section 1. C) for vehicular ingress and egress, short-term (less than 24 hours) vehicular parking and parking -related pedestrian traffic, staging area for loading and unloading and for storage of equipment used in the Lessee's business operated on the Lessee's Property. B. Lessee will not use the Leased Premises for the storage for tour buses, recreational vehicles, semi -trailer trucks or boats of any kind. C. The driveways and drive aisles used for vehicular ingress and egress located within the Leased Premises shall be kept open, and no one shall permit any vehicle to be parked or any obstruction of any kind to exist in said driveways or drive aisles which will in any way prevent or obstruct vehicular traffic or parking on the Leased Premises, subject only to necessary utility work within utility easements, or parking lot maintenance and repair. D. City shall be permitted to use the Leased Premises at any time for law enforcement purposes and for special events upon written consent of Lessee. 2 Rent. Lessee shall pay annual rent to City during the term of this Agreement in the amount of $ . The first Rent payment shall be due and payable within 30 days of execution of this Agreement. Thereafter, Rent shall be due and payable on the anniversary date of the Effective Date. For each Renewal Term, Rent shall automatically increase by four percent (4%). 3. Construction. Lessee shall, at its sole expense, make parking lot improvements within the Leased Premises, including an expansion of the parking lot, with curb. gutter and storm drains. to the satisfaction of the City and pursuant to plans approved by and on file with the City. 4. Maintenance. A. lessee shall, at its sole expense, be responsible for the construction, maintenance and repair of the Leased Premises. Lessee shall maintain in good order and repair the structural elements and surfaces of the driveways and parking areas located upon the Leased Premises. 13. Lessee shall clear such driveways and parking areas of dirt, trash, snow and ice in a timely manner. Failure to comply with this section within 24 hours of each snowfall or ice event shall result in the City performing the removal and charging the costs to the Lessee. 5. Insurance. Lessee shall maintain liability insurance on the Property, naming the City as an Additional insured in an amount equal to at least $300,000 per person and $1,500,000 per occurrence. Indemnity. Lessee hereby indemnities, defends and holds the City and its employees, agents, insurers and assigns harmless from and against all claims, actions, costs (including without limitation reasonable attorney's fees and costs and witnesses' fees and costs) or damages of every kind and description (including without limitation claims for properly damage or personal injury), fees, judgments, expenses, liabilities, liens, and suits, known or unknown, liquidated or unliquidated, which accrue to or are suffered by any person or property resulting from acts or omissions of the public and the City, its employees, agents, and licensees in connection with the use of the Leased Premises. 7. Term. The Initial Term of this Agreement shall commence on the Effective Date 2 and terminate 5 years thereafter ("initial Term"). Lessee shall have the right to extend and renew this Agreement for up to three (3) additional 5-year Terms. This Agreement shall be automatically renewed for each successive Renewal Term unless Lessee sends written notice of non -renewal to the City no later than six (6) months prior to the expiration of the Initial Term or any Renewal Term. 8. Events of Termination. except as otherwise provided herein, this Agreement may be terminated by either party upon written notice to the other party as follows: A. By either party upon a default of any covenant or term hereof by the other party, which default is not cured with in thirty (30) days of receipt of written notice of default to the other party (without, however, limiting any other rights of the parties pursuant to any other provision hereof); or B. By Lessee for cause if the Leased Premises are or become unnecessary due to circumstances surrounding the Lessee's business use on Lessee's Property so that the parking lot is no longer needed; or C. By City upon six (6) months' written notice if its Council decides, for any reason, to redevelop the Property in a manner inconsistent with continued use of the Leased Premises; or 9. Failure to Perform. If Lessee shall fail to perform any duty or obligation imposed upon it under this Agreement, and, except as provided in Section 4. B, if such failure shall continue uncured for a period of ten (I 0) days following written notice thereof to Lessee from the City, then the City may, in its discretion, take such action as it may elect to perform such duty or obligation, in which event all amounts expended by the City in that connection shall be due and payable to the City from Lessee upon demand_ 10. Assignment. A. This Agreement may be assigned by the Lessee without the consent of the City if the assignment is made by the Lessee as part of a sale of Lessee's Property and the buyer uses the Leased Premises in the same manner as the Lessee and is subject to the conditions of use set forth in this Agreement. Lessee shall provide the City with 30 days' advanced written notice of such assignment. B. In all other circumstances, this Agreement shall not be assignable without the written consent of the other party. 11. Notices. All notices provided herein shall be effective when personally served or upon mailing, postage prepaid_ certified mail, return receipt requested or overnight courier to the following addresses: To the City: City of Stillwater ATTN: City Administrator 216 North Fourth Street To the Lessee: Stillwater, MN 55082 Only a Dim Image Productions ATTN: Calyssa Renae Hall 601 Main Street North Stillwater, MN 55082 or to such other address as either party may designate, 12 Surrender. Subject to the terms of this Agreement, on termination of this Agreement, the Lessee shall peaceably and quietly surrender the Leased Premises, and shall remove any fixtures and personal property, if any, from the Leased Premises, Personal property not so removed shall be deemed abandoned by and shall become the property of the City. 13. Payment Obligations. Lessee shall pay and discharge, before delinquency, al] costs and expenses associated with any activities required of it under this Agreement. 14. Remedies Upon Breach, In the event of any breach by either party or its assigns hereunder, either party or its assigns shall have all remedies available at law or equity, including the right to damages. 15. Governing Law. This Agreement shall be construed and enforced in accordance with the laws of the State of Minnesota, County of Washington. Any legal action shall be venued in Washington County District Court, 16. Entire Agreement. This Agreement contains the entire agreement and understanding between the parties hereto as to the subject matter addressed herein, and supersedes all prior agreements and understandings. whether written or oral, between the parties hereto with regard to such subject matter. IN WITNESS WIIEREOF, the above -named parties executed the foregoing instrument on the day and year first above written. [Remainder of this page intentionally left blank] 4 CITY ❑F STILLWATER Ted Kozlowski, Mayor Beth Wolf, City Clerk STATE OF MINNESOTA j ) ss COUNTY OF WASHINGTON ) The foregoing instr►iment was acknowledged before me this day of 2019 by Ted Kozlowski and Beth Wolf, the Mayor and City Clerk of the City of Stillwater, Minnesota. on behalf of said City. 5 ONLY A DIM IMAGE PRODUCTIONS Calyssa Renae Hall, President STATE OF MINNESOTA ) ss COUNTY OF The foregoing instrument was acknowledged before me this day of 2019 by Calyssa R. Hall, the President of Only a Dim Image Productions, on behalf of Lessee. 6 EXHIBIT A .Legal_ ascription of City Property All that part of Tract 2 as described on Certificate of Title Number 65, and delineated upon the map marked "Exhibit B" attached thereto, as the same is recorded in the office of the Registrar of Titles of Washington County, Minnesota, described as follows: Commencing at the intersection of the easterly line of Main Street and the northerly line of Laurel Street. as shown on the plat of the Original Town, now City of Stillwater, as amended by Myron Shepard's Perfected Plat ofthe City of Stillwater dated May 21. 1878; thence North 08 degrees 36 minutes 08 seconds East, assumed bearing, along said easterly line of Main Street 48,00 feet; thence South 81 degrees 23 minutes 52 seconds East along a line hereinafter referred to as "Line A" 18 feet to the point of beginning ofthe parcel being described; thence North 07 degrees 24 minutes 09 seconds East 447.07 feet; thence northeasterly 209.25 feet along a non -tangential curve concave to the northwest having a radius of 284.57 feet, a central angle 42 degrees 07 minutes 50 seconds and the chord of said curve hears North 32 degrees 29 minutes 03 seconds East thence North 11 degrees 25 minutes 08 seconds East. along tangent, 35.93 feet, more or less, to the easterly line of said Tract 2, Certificate of Title Number 65; thence South 04 degrees 55 minutes 28 seconds West along said easterly line 635.47 feet; thence southerly 18.56 feel along said easterly line on a tangential curve concave to the east, having a radius of 2873.93 and a central angle of 00 degrees 22 minutes 12 seconds, to said northerly line of Laurel Street; thence South 72 degrees 51 minutes 06 seconds West along said northerly line 26.15 feet, more or less, to a point 124.00 feet easterly, as treasured along said northerly line from said easterly line of Main Street; thence South 12 degrees 12 minutes 16 seconds West along said easterly line of Tract 2 a distance of 28.68 feet more or less to the centerline of said Laurel Street; thence South 72 degrees 51 minutes 06 seconds West along said centerline 84.25 feet, more or less, to the intersection with a line drawn parallel with and 34.00 feet easterly, as measured at right angles, of said easterly line of Main Street; thence North 08 degrees 36 minutes 08 seconds East parallel with said easterly line, 59.36 feet, more or less, to the intersection with an easterly projection of the before described "Line A"; thence North 81 degrees 23 minutes 52 seconds West along said projected line 16.00 feet to the point of beginning. 7 EXHIBIT B Legal Description of Lessee's Property All that part of Tract 2 as described on Certificate of Title Nurnber 65, and delineated upon the map marked "Exhibit B" attached thereto, as the same is recorded in the office of the Registrar of Titles of Washington County, Minnesota, described as follows: Comrnencing at the intersection of the easterly line of Main Street and the northerly line of Laurel Street, as shown on the plat of the Original Town, now City of Stillwater, as amended by Myron Shepard's Perfected Plat of the City of Stillwater dated May 21, 1878; thence North 08 degrees 36 minutes 08 seconds East, assumed bearing, along said easterly line of Main Street 48.00 feet; thence South 81 degrees 23 minutes 52 seconds East along a line hereinafter referred to as "Line A" 18 feet to the paint of beginning of the parcel being described; thence North 07 degrees 24 minutes 09 seconds East 447.07 feet; thence northeasterly 209.25 feet along a non - tangential curve concave to the northwest having a radius of 284.57 feet, a central angle 42 degrees 07 minutes 50 seconds and the chord of said curve bears North 32 degrees 29 minutes 03 seconds East; thence North 11 degrees 25 minutes 08 seconds East, along tangent, 35.93 feet, more or less, to the easterly line of said Tract 2, Certificate of Title Number 65; thence South 04 degrees 55 minutes 28 seconds West along said easterly line 635.47 feet; thence southerly 18.56 feet along said easterly line on a tangential curve concave to the east, having a radius of 2873.93 and a central angle of 00 degrees 22 minutes 12 seconds, to said northerly line of Laurel Street; thence South 72 degrees 51 minutes 06 seconds West along said northerly line 26.15 feet, more or less, to a point 124.00 feet easterly, as measured along said northerly line from said easterly line of Main Street; thence South 12 degrees 12 minutes 16 seconds West along said easterly line of Tract 2 a distance of 28.68 feet more or less to the centerline of said Laurel Street; thence South 72 degrees 51 minutes 06 seconds West along said centerline 84.25 feet, more or less, to the intersection with a line drawn parallel with and 34.00 feet easterly, as measured at right angles, of said easterly line of Main Street; thence North 08 degrees 36 minutes 08 seconds East parallel with said easterly line, 59,36 feet, more or less, to the intersection with an easterly projection of the before described "Line A"; thence North 81 degrees 23 minutes 52 seconds West along said projected line 16.00 feet to the point of beginning. EXHIBIT C DEPICTION OF LEASED PREMISES Green = Lot approved with Special Lise Permit in 2016. Must be built before C.C. is issued for new theater addition. Pink cross hatch = existing parking lot 9 itiliwater DATE: January 15, 2019 TO: Mayor & Council FROM: Beth Wolf, City Clerk SUBJECT: 2019 Brian's Bocce Ball Tournament Attached is a special event application for the Brian's (formerly Brines) Bocce Ball tournament that has been held annually for over 25 years. This year's event will be held on Saturday, February 23, 2019. The event is planned to be the same as previous years using the parking lot between City Lot 3 and Brian's building. Since the event has not changed in many years, staff has not sent it before parking commission but instead charged the fee for the parking spaces. The parking lot will be posted with no parking signs and blocked with barricades. Alcohol will be consumed on the public parking lot therefore a consumption permit will be needed and one officer is required during the alcohol service. All services, permits, parking spaces, and materials will be charged according to the fee schedule and due to the City by February 1, 2019. ACTION REQUESTED If Council wishes to approve the special event and allow the use of the City lot for this event a motion to approve is needed. Attachment: 2019 Event Application ater. rHr • ITH►LRCI Of KIMME*ESR EVENTS PERMIT APPLICATION 216 North 4 th Street, Stillwater, MN 55082 Telephone: 651-430-8837 Fax: 651-430-8810 Incomplete applications or applications received after deadline will not be accepted- See Event instructions for application deadline and fees. 12IIAg Date of Application: RECEIVED DEC 2 7 2010 Office Use Onhi City of Stillwater Date Application Received Administration Type: Event Event w/ Contract Event information Title/Name of Event 840.44,c g..sce. ggaUrJ�lf-%/gym i� Event Date/Time: Set up: Date 2 /21/29 Time 6 :o(]�0.7 to irGk . Actual Event: Date 2.123 h 1 Time 10: vv 471,7 to le , COArl Cleanup: Date 2 k-9 9 Time 6 ; Uv r” to /Gi+ Ot i 4 (Events after 10:00 p.m. require a variance from City Council] Location (Address) of Event: .' (if in Lowell Park please specify north or south Lowell park) t'`V9 2C J* g lefid6 -T kilfr ' d- 2) 9 f S'� Descri tion of Eve (please be specific - this information will be used to promote the event on the City of Stillwater website) 1-3/eI12;nl—C - 13 C6 /3r i •a.oe Estimated Attendance (participants and spertatorsj: 2 k) — 7SO Applicant Information (Person/Group Responsible) Sponsoring Organization Name: 0 Mailing Address: 2 / y g/4/ L City, State, Zip Code: fly W/ / /VI .sS°5z Primary Contact/Applicant Name: %d�� ,�''�, art) Phone Number: j' / S7/ -313 2 Fax: Cell Phone: 6)2- ' i' e �' Email Address: Website Address: Name of contact person during event: / h' 0`� Cell Phone: 02- 3_igig' Alternate contact during event: )JiGX I�(J /]-cod}: Cell Phone: 657 _ go2 y/79 7 Refer media or citizens inquires to: 1000 IV orb Phone: 6j2. "Ib3--I511 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No ❑ Yes m Number and size: / // )O ,,,/ OJ,2 16J, D ,,vc Will there be any i nfiata bles? No ® Yes ■ Insurance certificate from rental vendor is required Will there be entertainment? No RI Yes ❑ What type: Fees for electricity may apply see instructions Will sound amplification be used? No ❑ Yes j?j Hours a nd Type: 1G� ��� — / L', �k /' /*Po +f pi eiSi C Will a stage or tent(s) be set tip? No 0 Yes ❑ Dimensions: Will there be temporary fencing? No ❑ Yes How many Fees for electricity may Will merchandise/food items be sold? No Ill Yes ■ vendors expected: apply see Instructions Will food be prepared on site? No Yes ❑ Contact Washington County Health Department, 65I-430-6655 Will cooking operations be conducted? No f Yes ❑ Contact Stillwater Fire Department, 35I-0950 Will alcohol be served but not sold? No IN Yes ® See Akohol Regulations in the Instructions Will alcohol be sold? No X Yes ❑ See Alcohol Regulations in the Instructions Will there be a fireworks display? No El Yes ❑ Permit required, contact Stillwater Fire Deportment, 651.3514950 Describe power needs and location of power source. i aVe Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available City Services (After reviewing the event application, City services may be requrled for the event.) Will event use, Nose or block any of the following; If yes specify location on site map. -1 /23{' 7 City Streets or Right-of-way No ■ Yes J Start/End Time: 6 00 aril Date: i City Sidewalks or Trails No ® Yes ❑ Start/End Time: Date: Public Parking Lots or Spaces No ■ Yes IX ' , Stalit/Ehd Tirrie: Date: Will event need barricade(s)? No ❑ Yes IRI Number needed: 8' Fees moy apply see Instructions Will extra picnic tables be needed? No jg] Yes ElNumber needed: Fees may apply see Instructions Will portable restrooms be needed? No ■ Yes 21 Number needed: Fees may apply see Instructions Will extra trash receptacles be needed? No jj Yes ❑ Number needed: Fees may apply see Instructions Describe trash removal and cleanup plan during and after event: ?21(IJ I? ON £/7 19034 ps7 e Will event need traffic control? No X Yes ❑ contact Stillw°ter Police Department for assistance, 651-351-4900 Describe crowd control procedure�to ensure the safety of participants and spectators: Ftwcc--0 fN �3(- i gri(- I1410A ari I t7LX"' 0,-01 S'[—C "' ,S'7Wp%' Will "No Parking Signs" be needed? No ❑ Yes X Number needed: 'y Fees may oratiappiysee Inostructions Shaw ion(s)site map Will event need security? No • Yes ❑ if event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: Will event need EMS services? No ® Yes ❑ Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: CV/ Describe the emergency action plan if severe weather should arise: List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the sire of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits far municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, i certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. 1 realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a release of Lia$ility. Signature of Applicant or Authorized Agent Date 1 1 MEMORANDUM TO: Mayor and City Council FROM: Shawn Sanders, Public Works Director / City Engineer DATE: January 17, 2019 SUBJECT: Possible Purchase 2019 Ford 550 Background Public Works Department is proposing to replace a 2008 Chevrolet 3500 1 ton with dump box used mostly for snowplowing, hauling snow, topsoil and mulch. Because of its age and being undersized for the type of work it performs, it is proposed to replace this vehicle with a new truck with dump body and plow and be sized for the type of work it performs. Discussion In looking at a replacement vehicle, staff looked at a cab chassis that would fill the future need for plowing, general purpose hauling and blacktop patching. We received a low quote from Midway Ford on a 2019 Ford 550 4x4 Regular cab and chassis for $25,895.00 on state bid. This price includes a trade-in of a 2008 Chevrolet 3500 1 ton. The new Ford truck is sized for the appropriate front plow, dump box and sander. Staff received a quote from Truck Utilities on state bid for the front plow, dump box, sander and water tank of $52,442.00, GPS from TEC Inc. will be $5,000 and Digital Radio from ANCOM Communications Inc. for $1100.00. Total cost of the chassis front plow, dump box, sander and GPS including trade-in on the 2008 Chevrolet 3500 1 ton with dump box is $84,437.00. $95,000.00 was budgeted for this equipment purchase. Recommendation Staff recommends the purchase of the new 2019 Ford 550 Truck from Midway Ford for $25,895.00. The front plow, dump box, sander and water tank of $52,442.00 from Truck Utilities on state bid, GPS from TEC Inc. for $5,000.00 and Digital Radio from ANCOM Communications Inc. for $1100.00 for a total of $84,437.00. Funds will come from the Streets Capital Outlay equipment Fund. ? 1 � (04414k...A.b Aloionoi.froit. . TRUCK UTILITIES Fargo, ND (701 ) 241-941 1 FAX (701) 234-9842 December 4, 2018 City Of Stillwater 3325 Boutweil Road Stillwater Mn 55082 Phone# 651-275-4102 Fax# 651-275-4112 Attn: Tim / Nick E Mail; tmoore@ei.stiliwater.mn.us St Paul, MN (651) 484-3305 FAX (651) 484-0076 Listed below are specifications for your review: Truck is: Ford F-550 Cab Chassis gas 60"ca Kansas City, KS (913) 287-0001 FAX (913) 287-0003 ONE (1) RUGBY STA1NL SS STEEL ELIMINATOR CONTRACTOR BODY: - Length - 9'-6" - overal length with I2"sides with cheater board sockets and 18" high rear tailgate - Headsheet has triple bend top rail and horzontal brace with seamless front panel. - 5" Structural channel iron longitudinals. -12ga Stainless steel sides and ends -AR- 400 Higb strength 3116" steel Boor - Weld slots in main sills (4 total) -1/4 Cab Shield -18" High double acting tailgate with adjustable rod on trip lever, . - Heavy duty 1" dia, rest hinge pins and top pins on new EZ latch mechanism. -Paint: Mill finished stainless steel finish -Undercoating: -Capacity: 2-3 Yard -One (1) set of anti -sail mudflaps. -Delete electric hydraulic pump BASE PRICE: includes mounting to chassis, DOT 108 body lights, hookup of OEM tail. lights Rugby -10 Ton sissiors hoist. (with low mount height) $ 10,650.00 $ 3,125.00 ONE (1) FORCE AMERICA SSC5I0U MODULE CENTRAL HYDRAULIC SYSTEM: -Pump: Commercial Shearing 17gprn cast iron. -Pump Mount: Direct to PTO Ford F-550 -Valuing: Manual' valve system. -Controls: Spreader control with ground speed . -Flow Control: Electric duel flow control for sander installed in enclosed frame mounted box. - Reservoir: 15 Gallon frame mounted res. with ) 0 micron filter and sight glass BASE PRICE: Includes installation, hoses, fittings and fluids. $ 14,457.00 www.truautilities.com TRUCK UTILITIES Fargo, NO (701) 241-9411 FAX (701 ) 234-9842 St Paul, MN (651) 484-3305 FAX (651) 484-0076 Kansas Crly, KS (913) 287-0001 FAX (913) 287-0003 OPTIONS/ADDITIONS: -5/8" Pull plate with pintlelball combo (2-5/16") and receiver tube, price includes safety chain rings. -7-prong socket at rear. -(1) One street side pull out step with grab handle on cab shield, -Furnish and install LED stop turn tail lights on rear of bulkhead. Install in stainless boxes. No lighting on sander. -Whelen amber LED Strobe light mounted on self —leveling bracket on cab shield. (2) Two oval amber LED strobes in rear corner post of dump box. Use OEM cab switch for all 3 lights. -Poly rear fenders. -Backup alarm, installed and switched on/off to dash oem switch. -Furnish and install one set of Tiger Tough seat covers. -Dealer supplied backup camera installed, mount camera on extended platform on cab shield. Note must have enough cord to reach cab shield, $ 1,025.00 $ 100.00 $ 250.00 $ 650.00 $ 1,250.00 $ 875.00 $ 75.00 $ 185.00 $ 500.00 SUBTOTAL OF ABOVE EQUIPMENT PER MN STATE CONTRACT $ 45,442.00 Plus Tax. If you have any questions, please feel free to contact me. Sincerely; Charlie Miller www.truckutilities.com Midway Ford Commercial Fleet and Government Sales 2777 N. Snelling Ave. Roseville MN 55113 2019 F-550 4x4 Regular Cab- 60" CA DRW XL F5H Automatic Transmission Dual Front Air Bags AM/FM Radio Tilt Wheel Upfitter Switches Standard _ 40/20/40 Vinyl Front Seat 4-Wheel ABS Brakes Air Conditioning 225/70r19.5 All Season Tires Travis Swanson 651-343-5212 tswanson©rose villein idwayford . com Fax # 651-604-2936 Front Tow Hooks Rubber Floor Covering Black Bumper 6.8L V10 Options Code Price Select Exterior Colors Code Select Limited Slip 4.88 Axle X8L $332 x Blue Jeans Metallic N1 Brake Controller 528 $249 x Race Red PCB Snow Plow Prep _ _ 473 _ $171 x Caribou Metallic Cloth 40/20/40 Seat 1S $92 x Shadow Slack _L❑ G1 PTO Provision 62R $257 x Magnetic Metallic J7 Chrome Bumper 17F $203 x Ingot Silver Metallic UX 19,000 GVWR 68U $749 x Oxford White Z1 x Traction Tires TGB $197 x Spare Wheel & Tire 512 ' $323 - x Running Boards 18B $295 x Extended Service Contracts Cost Select Rear View Camera & Prep 872 $381 x i r7500 Front Suspension 67P $263 x _ Option Total 53.512 _ You must have a active FIN code to participate in purchase contract FIN code # this ease Price Totals Options Price Totals Trade -In Unit # 9 Transit Impr Excise Tax Tax Exempt Lic 6.5% Sales Tax Document fee Sub total per vehicle Number of Vehicles $33,363.00 Purchase Order required prior to order placement PO # $3,512.00 ($11,000.00) $20 00 Name of Organization $25,895.00- 1 Address Grand Total for all units ' $25,895.00 City, State, Zip Acceptance Signature Contact Person/ Phone # Print Name and Title Date 'Contact's e-mail address and fax # SEIIIW*L Administration Date: January 18, 2019 TO: Mayor and Council FROM: Beth Wolf, City Clerk SUBJECT: 2019 Fee Schedule additions Attached is a memo from Public Works Director Sanders informing the Council of the increase in development fees that were not available at the time of the adoption of the 2019 Fee Schedule. In addition, one correction needs to be made on the fee schedule. The Contract Parking covered spaces, bulk rate (5 or more) for $12 was discontinued in June of 2018 and wasn't omitted when updating the fee schedule. RECOMMENDATION: Staff recommends approval of the additions and correction to the 2019 Fee Schedule. ACTION REQUIRED: If Council concurs with the recommendation, they should pass a motion adopting RESOLUTION AMENDING RESOLUTION 2018-273 ADOPTING 2019 FEE SCHEDULE MEMORANDUM TO: Mayor and City Council FROM: Shawn Sanders, Director of Public Works DATE: January 16th, 2019 RE: 2019 Development Fee Rates DISCUSSION Recently, council approved the 2019 fee schedule for the City of Stillwater. The development fees were not included in this approval since the index for computing the increase had not published for the year. The index increase for 2018 was 3.0%. Below is the list of fees with the adjusted increase. 2018 2019 AUAR (STORM SEWER) Single Family $6,'� 0iFe S6,283/acre Multi-family/Commercial Satre $12,5661acre 'TRUNK SEWER AND WATER Phase lII Annexation l ;78l-(acre $18,3141acre Long Lake East SO,° re $10,2931acre Long Lake West $15,5221acre Middle Trunk A (Water) $6,' i $6,542Iacre Boutwell East $14,5901acre Boutwell West 54-9;9461acre $11,274/acre SEWER & WATER HOOKUP Sanitary Sewer e430 S4,4321unit Water lift $4,432/unit RECOMMENDATION It is recommended that Council approve the annexation area development fees for 2019. ACTION REQUIRED If council concurs with the recommendation, they should pass a motion approving the annexation development fee for 2019. RESOLUTION 2019-016 RESOLUTION AMENDING RESOLUTION 2018-173 ADOPTING 2019 FEE SCHEDULE WHEREAS, the Stillwater City Council adopted Resolution 2018-173 entitled "Resolution adopting 2019 Fee Schedule" on December 18, 2018; and WHEREAS, the City's Public works Director has recommended the increase of develoment fess based on the index rate of 3.0%; and WHEREAS, a deletion of Contract Parking covered spaces, bulk rate shall occur as it is no longer offered. NOW THEREFORE, BE IT RESOLVED by the Stillwater City Council that Contract Parking covered spaces, bulk rate shall be removed. NOW THEREFORE, BE IT FURTHER RESOLVED that Resolution 2019-016 is hereby amended to reflect the following rates: AUAR (STORM SEWER) Single Family $6,283/acre Multi-family/Commercial $12,566/acre TRUNK SEWER AND WATER Phase III Annexation $18,314/acre Long Lake East $10,293/acre Long Lake West $15,522/acre Middle Trunk A (Water) $6,542/acre Boutwell East $14,590/acre Boutwell West $11,274/acre SEWER & WATER HOOKUP Sanitary Sewer $4,432/unit Water $4,432/unit Adopted by Council this 22nd day of January 2019. Ted Kozlowski, Mayor Attest: Beth Wolf, City Clerk litlwa±!! ' H E BIRTHPLACE 0 E MINNFSCIA CITY COUNCIL MEETING DATE: January 22, 2018 CASE NO.: 2018-29 APPLICANT: Chris Diebold, representing Midnight Real Estate Group REQUEST: Consideration of an Appeal to the Heritage Preservation Commission's denial of a request of an amend Design Permit 2016-27 for the Crosby Hotel located at 232 Main Street North in the Downtown Design Review District ZONING: Central Business District COMP PLAN DISTRICT: Downtown Mixed Use PREPARED BY: Abbi Jo Wittman, City Planner BACKGROUND In 2016 the Planning Commission granted approval of a 9' variance to the 15' Central Business District's Front Yard Setback for a hotel lobby and entrance to be located 6' from the property line adjacent to Main Street North. A condition of approval was that the hotel plans be consistent with those on file. The plan depicted a staggered hotel face, lining up with the front line of the structure located at 218 Main Street South ("Images of the Past") which is situated to the south of the new hotel and located (approximately) 13' from the Main Street right-of-way. In late 2016 the HPC conditionally approved a design permit for the Crosby hotel to be located on North Main Street. In 2017 the applicant requested the HPC's consideration of an amendment that included the installation of four, Main Street facing balconies. The HPC partially denied the request, citing full depth balconies, extending fully in front of the wall face was not consistent with the character of the downtown core. The HPC conditioned their Case No. 2017-38 approval to include: "Main Street balconies shall not have a projecting walking surface and be designed with a balcony railing to match proposed railings elsewhere on the structure". Although the applicant did not return an executed Design Permit, accepting the conditions of approval, installation of second and third floor railings were found to be in conformance with the HPC's approval condition. HPC 2018-29 CC: January 22, 2018 Page 2 of 4 In November, 2019, the applicant resubmitted a request for the HPC's consideration of the full depth balconies. Once again, the HPC denied the applicant's request, citing full depth balconies that extend beyond the front face of a structure was not consistent with adopted Downtown Design Review District Guidelines. REQUEST The applicant is requesting the Council's consideration of the installation of four balconies, ranging between four and five feet deep, proposed to be located on the east elevation's second and third stories. APPLICABLE REGULATIONS AND GUIDELINES Municipal Code Section 31-209, Design permit states: • The Standards for Review , Sec. 31-509(f) indicates the HPC shall utilize the following standards: o Site Layout: The orientation and location of buildings and open spaces in relation to the physical characteristics of the site, the character of the neighborhood and the appearance and harmony of the building with adjacent development. o Architectural character: • The suitability of the building for the intended purpose. • The consistency of the applications design with approved design guidelines. • The compatibility of the character of the design with adjacent development. o Outdoor advertising: The number, location, color, size, height, lighting and landscaping of outdoor advertising signs and structures in relation to the creation of traffic hazards and the appearance and harmony with adjacent development. o Historical structures, vistas, sites and the impact of development on these resources. o Special design guidelines for areas or districts of the city officially adopted by the city council. The property is subject to the guidelines set forth in the Commercial Historic District Design Manual, as identified in the Stillwater Downtown Plan. The following guidelines can help assist the HPC in determining compliance with the guidelines as well as design consistency, detailing and materials with the existing structure and the previously approved Design Permit. SELECTED DETAILING, FACADE OPENINGS, AND MATERIALS • ...architecture should reflect some of the Four quasi -private balconies are proposed for detailing of surrounding buildings in guestrooms on the Main Street facade. The window shape, cornice lines and brick balconies extend from the front face of the work. building. While Main Street balconies exist on • The size and proportion of windows and modern buildings to the north, they are not • door openings...should be similar to those on the adjacent facades. Recessed entries should be...required in common in the downtown core. Furthermore, where balconies do exist, they are either new storefront construction. recessed within the architecture of the building • Painted wood doors and wood framing are preferred. or are Juliet balconies. In other words, Main HPC 2018-29 CC: January 22, 2018 Page 3 of 4 ■ facade should be composed of materials similar to original adjacent facades. • New buildings should not stand out against the others but be compatible with the general area. Street does not have any full -depth balconies that protrude beyond the structure's wall face. The removal of awnings on the east elevation were minimal. However, these Main Street awnings helped give more of a storefront appearance than the proposed balconies. PUBLIC COMMENT The City has received comment from Don Ganje, 350 Main Street North, Unit 206, who is in support of full depth balconies on this building. ALTERNATIVES The City Council has several alternatives related to these this request: A. Approve. If the Council finds the attached request conforms to the standards of design review for the Downtown Design Review District, the purpose of the Zoning Code, the comprehensive plan, the heritage preservation ordinance, then then Council could move to approve the balconies as part of HPC Permit No. 2018-29. Staff would recommend the following minimum conditions for approval: 1. All conditions of HPC Case No. 2016-27, 2017-28, 2017-33, and 2018-12 shall remain in effect. 2. The designs shall be consistent with those on file in the Community Development Department and dated November 15, 2018, except as modified herein. 3. The applicant shall obtain a variance from the Planning Commission for any balcony encroachment into the 15' Front Yard Setback area. 4. All minor modifications to the plans shall be approved in advance by the City Planner. All major modifications shall be approved in advance by the HPC. Determination of the distinction between "major" and "minor" is defined in the Zoning Ordinance. B. Approve in part. C. Deny. If the Council finds that the proposal is not consistent with the standards of design review for the Downtown Design Review District, the purpose of the Zoning Code, the comprehensive plan, and the heritage preservation ordinance, then the Council could deny the request with or without prejudice. The denial, with prejudice, would prohibit the applicant from resubmittal of a substantially similar application within one year. D. Table. If the Council needs additional information to make a decision, the requests could be tabled until its next regularly -scheduled meeting and direct the applicant to modify the request for greater consistency with the Downtown Design Review guidelines. FINDINGS According to City Code Section 31-209(h), upon a finding by the design review committee that the application, subject to any conditions imposed, will meet the standards of design review, HPC 2018-29 CC: January 22, 2018 Page 4 of 4 secure the purpose of the Zoning Code, the comprehensive plan and the heritage preservation ordinance, the design review committee may approve the design permit, subject to conditions as it deems necessary. If a finding is made that the permit would violate the standards of design review, it must deny the application. Staff finds the proportion of Main Street balconies, including their projection from the front of the building face and the total balcony depth, are not compatible with the character of the neighborhood and are not in harmony with the design of adjacent development. Therefore, staff would recommend denial of the full -depth balcony request. ATTACHED Narrative Request Balcony Floor Plan Existing Facade Photograph Proposed Facade Rendering with Full -depth Balcony Originally Approved Facade Originally Approved Site Plan Executed Variance Permit Design Review District Guidelines (excerpt) December 20, 2017 HPC Minutes Draft December 18, 2018 HPC Minutes Public Comment TI-ICAFTERMILJ1J10HTI:;F2CI JP.COM 314 15t Avenue N Minneapolis, MN 55401 December 21, 2018 Abbi Wittman City of Stillwater 216 North Fourth Street Stillwater, MN 55082 RE: HPC Decision — Appeal Requested Dear Abbi: I am requesting an appeal the recent denial (Wednesday, December 19, 2018 meeting) issued by the Heritage Preservation Committee relating to our request for four decks/patios on the front of the Crosby Hotel. Please let me know when this issue will be on the city council agenda. Sincerely, Chris Diebold Midnight Real Estate II, LLC cc Brian Asmus Anne Leff Items for Review 1) Balconies on Main Street A) Two on the 2nd Floor I) Room 273 is 14' 10" wide x 3'7" deep II) Room 272 is 11' 10" wide x 4' 10 deep B) Two on the 3rd Floor I) Room 373 is 14' 10" wide 3' 7" deep II) Room 372 is 11' 10" wide x 4' 10" deep Please see Exhibits 1-4 for details/photos 2) Mechanical Screening - Revised plan is to include the use of plants and greenery to provide screening of mechanical items listed below. Please see attached Exhibit 5 for locations. A) Street view cooler -See Exhibit 6 B) Back of building mechanical -See Exhibit 7 C) Back/side of building mechanical -See Exhibit 8 D) Mechanical on North Side of building- See Exhibit 9 Please note: None of the proposed balconies project farther out than the structure to the north Additional Attachments: Exhibit 1- Photo without balconies Exhibit 2- Photo with proposed balconies Exhibit 3- Proposed site plan-2nd floor view Exhibit 4- Proposed site plan-3rd floor view Exhibit 5- Site locations of mechanical screening Exhibit 6- Street view -cooler Exhibit 7- Back of building -mechanical Exhibit 8- Back/side of building -mechanical Exhibit 9- North side of building -mechanical roc cLat. 51 it I"1 ,.p ao 0 °SECOND LEVEL FLOOR PLAN -HOTEL 0 0 0 0 •t0 „a Vir 0 0 a IRV 090m o 741 if co•Pudsa HAF GROUP CPM C C' M P A f! 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I- 5 5 1 I e A e HF ARCHITECTS ..R•.•Lr.. .Ie ARCHITECTURE PLANNING INTERIORS 733 MAIN ST STIILWAHTE , Mx P AI, S as s 1. 1sr to • a a - P 1 .. rAIIPCtS COM HrWWEFACE•OO[OM/HAPA.CHIIECIS [-//HAFAICII1ECII I3003P O1.COM NORTH MAIN HOTEL STILLWATER, MINNESOTA HPC/PC SUBMITTAL 11/18/2016 2/10 .'lei 7 1� :'yrar'rl (� Gore, 1 , i1 0 169 I hereby certify !hal this plan, specilratrons or report was prepared by me or under my direct supervision and Mal are a duly licensed ProtessEnal Engineer under the laws of the slate of Minnesota Dale: 10 21 16 Reg No: PAVING PLAN P:V'rojeclslProjecls-201611216013P- Nor10 Main ,lolel1C DesignlDrewrng F4e5112168138 - C2-Paving dwp C2 ORIGINAL CITY OF STILLWATER Case No.: Permit Fee: 2016-40 ZONING PERMIT Permit Type: Variance Planning Commission Meeting 1/11/2017 Action/Vote: Variances Approved 5-0 Paid: 1012112016 Description of Project: Consideration of a 9' variance to the 15' Front Yard Setback [City Code Section 31-317(c)(1)1 for the hotel lobby and entrance to be Located 6' from the property line adjacent to Main Street North. Consideration of a 14' variance to the combined 20' Side Yard Setback for the construction of the hotel and its appurtenances to be 2' from the property line on the south and 4' from the property line on the North. Appiicant(s): Midnight Real Estate LLC, Applicant Anne Loff, Applicant Michael Hoefler, Representative HAP Group, Representative Gartner Prop, LLC, Owner Project Address: 232 Main Street North, Stillwater, MN 55082 251 2nd Street North, Stillwater, MN 55082 Property ID No.: 2803020140039 2803020130162 2803020130159 Zoning District: CBD Conditions of Approval: 1 Plans shall be substantially similar to those an file with the Community Development Department's Case No. 2016-40 and dated as: o T1 - Title Sheet; November 18, 2016 o A100-103 - Hotel Floor Level Plans: November 18, 2016 o A 120-123 - Office Building Flood Level Plans: November 18, 2016 o A200 - EXTERIOR ELEVATIONS - HOTEL: November 18, 2016 o A201 - EXTERIOR ELEVATIONS - HOTEL; November 18, 2016 o A220 - EXTERIOR ELEVATIONS - OFFICE BUILDING: November 18, 2018 o A240 - EXTERIOR ELEVATIONS - PARKING RAMP: November 18, 2016 o A241 - EXTERIOR ELEVASTiONS - PARKING RAMP: November 18, 2016 o AS100 - ARCHITECTURAL SITE PLAN - FIRST LEVEL: January 27, 2017 o AS101 -ARCHITECTURAL SITE PLAN - SECOND LEVEL: January 27, 2017 o AS102 - ARCHITECTURAL SITE PLAN - THIRD LEVEL: January 27, 2017 o AS103 - ARCHITECTURAL SITE PLAN - ROOF LEVEL: January 27, 2017 o CI - DEMOLITION PLAN' November 18, 2016 o C3 - GRADING & EROSION CONTROL PLAN: November 30, 2016 o C4 - UTILITY PLAN: November 18, 261E o C5-5.1 - DETAILS: November 18, 2016 o L100 - Landscape plan L100 - LANDSCAPE PLAN: November 18, 2016 o L101 - LANDSCAPE DETAILS: November 18, 2016 a Planning Commission Narrative and Supplemental Submittal: December 14, 2018 o HPC Narrative and Supplemental Submittal: December 5, 2016 CITY OF STILLWATER Case No.: 2016-40 Permit Fee: Paid: 10/21/2016 ZONING PERMIT Permit Type: Variance 2 Conditions of approval of HPC Case No. 2016-27 shall be incorporated by reference. 3 All existing and future trash receptacles shall be stored inside the building at all times with the exception of the day of trash collection. In the event the applicant would like to develop an external trash enclosure to accommodate for trash storage, the trash enclosure shall be reviewed and approved by the Heritage Preservation Commission prior to the installation. 4 A detailed landscape plan shall be submitted for review and approval by the HPC. Low-lying shrubs, flowers and/or ornaments grasses are required with no vegetation to exceed 42" in height to maintain a clear corner in this location. 5 A detailed sign plan shall be submitted and approved by the HPC, Traffic Safety Commission as well as the Public Works Department. Signage shall include, but not be limited to, business signage, parking, loading and unloading signage, and directional signage including parking deck directional signage, pedestrian signage, street signage, and fire lane signage. 6 Businesses shall comply with all Downtown Design Review District guidelines including, but not limited to, pedestrian - orientated design guidelines focusing on enhancement of storefront displays and avoiding blank walls, closed curtains and neglected storefronts. A Design Review permit shall be submitted and approved by the Heritage Preservation Commission for any future exterior alterations, including signage. We accept the conditions of this permit. We understand that any changes from these plans must be resubmitted for approval. Owner or Representative ► /23/'7 Community' De lopment Director A zoning permt is granted pursuant to the zoning ordinance and is not a substitute for a building permit. A building permit is issued by the city building official after approval of the plans and payment of the building permit fee and state surcharge. This zoning use permit will be null and void if the project that is permitted by this zoning use permit is not completed within two years from the date the permit is granted. Setback Background Nothing does more to negatively change the social space of a small downtown street than the front building setback The recent emphasis onthe automobile and parking lots in front of commercial structures can effectively destroy a pedestrian expirience. It is far better to build right up to the sidewalk and facilitate the chances for browsing, social interaction and people watching. On occasion creating public space with a larger building setback can be successful, if the emphasis remains on creating a space that complements and enhances the streetscape. Guidelines • Infill buildings shall be built to the Main Street front property line, flush to adjacent buildings. Exceptions may be granted if the setback is pedestrian oriented and contributes to the quality and character of Main Street. • Arcades adjacent to Main Street sidewalks are encouraged to increase the effective width of the narrow sidewalks and provide a sheltered pedestrian path along store display windows. • No side setbacks are allowed unless next to a public pedestrian way. AVOID SETBACK FROM ADJACENT BUILDINGS BUILD IN LINE WITH ADJACENT BUILDINGS DESIGN MANUAL, COMMERCIAL HISTORIC DISTRICT, STILLWATER, MINNESOTA 10 Proportion Backround On Main Street, new building with wide disproportionate dimensions can easily disrupt the existing pattern of narrow lots and reletively high and narrow individual facades. Also, wide, undifferentiated walls or windows can drastically impact the existing pattern of narrow, high facade openings such as windows and doorways. Guidelines • The proportion of infill buildings should be sympathetic to the proportion of their neighbors. • Break up building masses into units of scale that relate to adjacent structures. • Design facade details, window openings and entries to conform to approximately the same proportional patterns of adjacent structures. fi % DESIGN MANUAL, COMMERCIAL HISTORIC DISTRICT, STILLWATER, MINNESOTA 11 Detailing Background Downtown Stillwater has an assortment of masonry structures from the 1860's — 1940's in ltalianate, Queen Anne and Classical Revival styles, to name just a few The architectural ornamentation includes a variety of decorative features characteristic of early commercial storefronts. Articulated tin cornices, corbelled brickwork, pronounced window lintels and sills are examples of the ornamentation most often seen in Stillwater's Historic Downtown District. Guidelines • The characteristic architectural features should never be removed or altered unless it is absolutely necessary. • Building alterations should restore architectural details of cornices, lintels, brick arches, chimneys and ironwork of the original building as appropriate and feasable. • Where detailing has already been removed, every effort should be made to replicate them. The use of the extensive historic photographic records of Downtown Stillwater is highly recommended to discover missing detaililing. • Infill architecture should reflect some of the detailing of surrounding buildings in window shape, cornice lines and brick work. DESIGN MANUAL, COMMERCIAL HISTORIC DISTRICT, STILLWATER, MINNESOTA 18 Facade Openings Background It is important to recognize the difference between upper story openings and storefront, or street level openings. There is a much greater transparent or glazed open area at storefront level, for pedestrians to have a better view of the merchandise displayed behind, there are wide windows and little or no spacing between openings. Upper story openings are predominantly narrow with a vertical orientation that accompanies double -hung windows. Guidelines • The size and proportion of windows and door openings of an infill building should be similar to those on the adjacent facades. • Avoid infill panels when providing new windows in existing masonry openings. • Storefront restoration should return the facade to its original character appropriate. • Avoid concealing the original facade. The majority of storefronts have very common elements that include (1) entries, (2) kick plates, (3) display windows, (4) transom windows and a horizontal area for a canopy or sign. Transom windows Display windows Kick Plates DESIGN MANUAL, COMMERCIAL HISTORIC DISTRICT, STILLWATER, MINNESOTA 19 Facade Openings 1. TRANSOM WINDOWS Background Transom windows were smaller windows above the display windows that functioned as early energy savers. They allowed daylight to enter deep into the interior of the space. When operable, they allowed excessive heat to escape. Transoms also continued the transparent quality of the storefront up to the top "frame" of the front facade, and are therefore an important element in the proportion of the building front. Guidelines Often transom windows can still be found in downtown buildings underneath exterior cover-ups, and or above dropped ceilings. They should be retained whenever possible. If the ceiling inside the store has been lowered, the ceiling could slope up 2-3 feet back to meet the transom, or dark painted panels can be placed behind transom windows to help simulate transparency and depth. 2. DISPLAY WINDOWS Background The display window is the link between the pedestrian environment outside and the business inside. Guidelines • A minimum of sixty percent (60%) of the street level Main Street facade shall be transparent and thirty percent (30%) on side streets or rear facades. • For remodeling, the original size, division and shape of display windows within the overall storefront frame should be preserved. • For an infill building, window frames should be wood, or appropriately colored aluminum or vinyl clad. • Reflective glass is prohibited. • Mirrored or heavily tinted glass on the first floor or street level should not be used because it conveys a conflicting modern design feeling. It also creates a blank wall effect, which may be offensive to the pedestrian. DESIGN MANUAL, COMMERCIAL HISTORIC DISTRICT, STILLWATER, MINNESOTA 20 Facade Openings 3. ENTRIES Background Commercial storefront entries were typically recessed from the front plane of the structure. This provided a sheltered transition area to the interior of the store, more area for display space, and helped to emphasize the location of the entrance. Guidelines • Recessed entries should be retained in existing buildings and required in new storefront construction. • Commercial entry doors use large, glass panels with vertical proportions to aid a sense of invitation and openness to the business. • Solid or residential -type doors with small areas of glass should be avoided. • Openings containing double entry doors should be retained. • Painted wood doors and wood framing are preferred. Aluminum doors and doorframes, aluminum windows and their accessories with a clear aluminum finish are not acceptable, although colored anodized aluminum is acceptable. 4. KICK PLATES Background The kick plate, or bulkhead, functions to protect the display window by raising the glass area to a safer and more easily viewed height. Historically, materials have included wood panels, stone, brick and ceramic tile. Guidelines • The original kick plate materials should always be retained, maintained, or uncovered when possible. DESIGN MANUAL, COMMERCIAL HISTORIC DISTRICT, STILLWATER, MINNESOTA 21 Materials Background Buildings within the commercial core were constructed with brick, stone or wood. Many of the original wood buildings have been lost to fire or decay, leaving the masonry buildings as the lone remnants. Compatability with similar exterior construction materials in the immediate area is recommended in order to maintain the distinct character and harmony of the area. Guidelines • An infill building and facade should be composed of materials similar to original adjacent facades (example: local brick or stone). • New buildings should not stand out against the others but be compatable with the general area. • The use of exposed or painted concrete masonry units is not acceptable. • The use of materials that attempt to mimic traditional materials is unacceptable. An example would be fiberglass panels that are molded to look like real brick, or vinyl molded to look like wood horizontal lap siding. AVOID INRODUCING DISSIMILAR MATERIALS DESIGN MANUAL, COMMERCIAL HISTORIC DISTRICT, STILLWATER, MINNESOTA 22 THE OIRTNPLACE OF NINNESOTA HERITAGE PRESERVATION COMMISSION MEETING December 20, 2017 7:00 P.M. Chairman Larson called the meeting to order at 7:00 p.m. Present: Commissioners Goodman (left at 8:00 p.m.), Krakowski, Mino, Steinwall, Chairman Larson, Council Representative Junker Absent: Commissioners Hadrits and Welty Staff: City Planner Wittman APPROVAL OF MINUTES Possible approval of November 15, 2017 meeting minutes Motion by Commissioner Steinwall, seconded by Commissioner Goodman, to approve the minutes of the November 15, 2017 meeting. All in favor, 5-0. OPEN FORUM There were no public comments. CONSENT AGENDA There were no items on the Consent Agenda. NEW BUSINESS Case No. 2017-38: Amended Design Review Permit, amending the designs proposed in HPC/2017-28 for the property located at 232 Main Street North and 251 Second Street North in the CBD district. Midnight Real Estate, property owners. City Planner Wittman reviewed the request. In late 2016, the HPC conditionally approved a design permit for the Crosby hotel to be located on North Main Street. Since that time, the applicant has made design changes. Staff has determined the changes to be substantial, not in conformance with the originally - approved design permit, and requested the applicant file for an amendment. The applicant is requesting approval of the following modifications. 1) A portion of the third story facade is proposed to be broken up to accommodate a rooftop water feature; and 2) balconies are proposed on the east elevation's second and third stories; and 3) awnings are removed from first, second and third story windows on the north and east elevations; and 4) the north elevation has changed, as a result of rearranging the interior rooms. No changes are proposed in color, signs, lighting, or landscaping. Staff recommends approval with five conditions. Mr. Hoefler explained that the balconies on the Main Street side are a result of those rooms now being used as guest rooms. Previously, those front rooms were used for meeting space and conference rooms and therefore had awnings. Architects feel the balconies create a more human scale on the front elevation rather Heritage Preservation Commission Meeting December 20, 2017 than a really large three story building. The other big design difference is a water feature on the third floor rooftop deck area, resulting in a slightly different front design that still mimics what was originally submitted. He went on to state that the north elevation staircase is bumped out slightly, as required by building code. The stair tower is wrapped in the same metal paneling that was originally approved. Part of the reason why the stair bumpout is metal is because brick veneer would add another 6 inches encroaching into the property setback. Commissioner Goodman asked about the room on the top floor labeled as storage. Mr. Hoefler said that room is meant to be storage for the summertime pieces. It may or may not be for assembly use. Chairman Larson asked about the rooftop water element and whether there will be five feet clear all the way around as required for pools. Mr. Hoefler stated it will be only 3.5 feet deep and therefore as long as there is access on two sides, there's an exception. It will require changing rooms and the two restrooms that are there but no shower will be required. Commissioner Krakowski remarked that the building doesn't resemble other buildings in downtown Stillwater because of the use of metal. He would prefer all brick. Mr. Hoefler replied the intent is to use brick on any part of the building that protrudes out, and use metal for the rest of the body of the building with the exception of the staircase due to the issue of the property line. Chairman Larson said the originally approved building was clearly contemporary, but had a lot of brick. He feels that the metal has grown in proportion and instead of being brick -dominant, it almost seems metal - dominant. He would like to see brick in some of the other areas including the stair tower, and feels that the additional few inches of space required for brick can be found somewhere within the building plans. Mr. Hoefler replied he thinks it's 10" away from the property line at the worst case, which is so close already that architects didn't want to add another 6". It could be done in a thin brick veneer. It would be difficult to do a full brick veneer since the foundation for the stair tower is in. City Planner Wittman noted a setback variance has already been granted. When staff recommended wrapping the tower, she was thinking of the thin brick veneer that is on the parking garage. Mr. Hoefler said he would be amenable to using the thin brick veneer on the north stairwell. Chairman Larson said another option, if using brick on the stairwell is too troublesome, would be to consider making some of the other areas on that facade brick instead of metal, which would help the building look more like it fits into downtown Stillwater. Commissioner Goodman stated that street balconies are not typical of any buildings in the area. It works well for New Orleans but seems quite unusual for Stillwater. Chairman Larson noted there are balconies on downtown condos but they are recessed. He agrees with staff that the projecting balconies don't fit, especially on Main Street. Ms. Wittman stated that nearby Mills on Main has true balconies (not Juliet balconies) but they don't protrude out. Other condos, like the Lofts, also have balconies but they are integrated into the architecture. Chairman Larson explained that Juliet balconies open up the doors and there is a guardrail flush with the building. Page 2 of 4 Heritage Preservation Commission Meeting December 20, 2017 Mr. Hoefler pointed out that the balconies would protrude the same amount as the first floor awning. Decks were needed to help with the overall unit mix. A room without a deck/balcony would be much cheaper than a room with a deck. When they talk about putting $16 million into a project, every dollar for that room rental rate is very important. The balconies are a very important element to the ownership group. Chairman Larson explained the issue is about how the massing fits the street. If there were a way of providing fully recessed balconies or Juliet balconies, that would be acceptable. Council Representative Junker remarked that the revised design looks like a different building than originally approved. Mr. Hoefler wholeheartedly disagreed. The balconies are not meant to offend or discredit surroundings, or to go against the design standards, they are simple balconies added because those are now guest rooms. The third floor has always been stepped back so it's not a huge difference. To the trained eye, the new design is not different. The building still has the same shape, number of rooms, rooftop deck features, and investment of $16 million into Stillwater. Overall the project will be a huge benefit to the community so in his opinion to knit -pick things like balconies is off-putting. Chairman Larson pointed out that staff made the judgement call that the revised design was different enough to require another review. The balconies have a significant effect on the outside of the building and set a precedent for Main Street. There are no issues with balconies elsewhere in the building, but just in the front. Commissioner Steinwall questioned if the Commission would need to review what the Juliet balcony would look like and how the railings would look. Chairman Larson suggested if Juliet balconies are used, the railings should be similar to others on the building. City Planner Wittman suggest the Commission could amend recommended Condition #3 that the Main Street balconies be designed as Juliet balconies not to exceed so many inches, with railings designed similarly to other railings on the building. Chairman Larson suggested stating the Condition by including that there should be no projecting walking surface, just the railing system. He feels the amount of metal used on the exterior is still a concern and that a brick covered stairwell would break up the metal surface. Motion by Commissioner Mino, seconded by Commissioner Steinwall, to approve Case No. 2017-38, Amended Design Review Permit, amending the designs proposed in HPC/2017-28 for the property located at 232 Main Street North and 251 Second Street North in the CBD district, with the five staff -recommended conditions, amending Condition #3 to read "Main Street balconies shall not have a projecting walking surface and shall be designed with a balcony railing to match proposed railings elsewhere on the structure." All in favor, 5-0. OTHER ITEMS OF DISCUSSION City -initiated Small Wireless Facilities Zoning Text Amendment City Planner Wittman informed the Commission that in May 2017, the state's Telecommunications Right - of -Way User Law was amended to streamline permitting systems for small cell infrastructure, which can be bulky and obtrusive. Use permits are not required. Ms. Wittman led discussion of the need to address a possible future Zoning Text Amendment, whose purpose would be twofold: 1) to provide for fair, Page 3 of 6 Heritage Preservation Commission Meeting December 20, 2017 reasonable, and non-discriminatory access to City -owned infrastructure in the public right-of-way while designating a streamlined permitting process; and 2) to establish design requirements for the installation of new wireless support structures to ensure visual compatibility with their surroundings. She noted the City will have the right to require them to be on certain poles or facilities, and also the right to require decorative items or to require that they be concealed. Staff assumes the Commission would want them concealed or underground if possible in residential and historic districts. The law will only apply to publicly owned buildings in the right-of-way. The structures may go on a private building but would need a design permit. Staff was provided with direction to look at how design standards and guidelines in other communities address concealment in historic districts and residential districts. City Planner Wittman will bring a draft ordinance back for review. STAFF UPDATES Discussion: Ordinances, Standards and Guidelines City Planner Wittman summarized the City's preservation -related ordinances, standards and guidelines for greater clarification of what ordinances apply to which applications, how guidelines and standards differ, and how guidelines and standards relate to the adopted ordinances. There are four separate City Code Sections (Le. Ordinances, laws, regulations, etc.) that apply to the functions of the HPC. She added that, as it is apparent there are some conflicts between Ordinances, preservation standards, and the application of adopted guidelines, the Comprehensive Planning process is a great time to outline the issues and address how the HPC and the preservation community may work to reduce and eliminate preservation related challenges in the future. Consensus was that the Commission needs to build a more defensible record by making findings that are supported in law (City Code). ADJOURNMENT Motion by Commissioner Mino, seconded by Chairman Larson, to adjourn. All in favor, 4-0. The meeting was adjourned at 8:35 p.m. Respectfully Submitted, Julie Kink, Recording Secretary Page 4 of 4 Heritage Preservation Commission Meeting December 19, 2018 City Planner Wittman reviewed the case. The applicant is requesting approval of exterior painting of the existing black wooden facade elements to gray and light blue-green; and the installation of one 36" by 24" projecting painted foam sign to be hung from the existing umbrella bracket. The sign would be white with light blue-green lettering, reading "Uptown Curl." Staff recommends approval with six conditions. Commissioner Mino asked for clarification about the material for the hanging sign. Todd, St. Croix Signs, stated the foam is a high density urethane which is often used as a wood substitute. The letters will project from the background. The background will be a semi -gloss smooth finish. It will be indistinguishable from a wood sign. Chairman Larson pointed out one of the staff -recommended conditions is that the sign will have a matte finish. He asked if eggshell would be acceptable. Todd replied yes, eggshell would be OK. Council Representative Junker and Commissioner Hadrits said they were surprised that the umbrella bracket from the previous tenant will remain. Commissioner Hadrits suggested a standard black metal bracket. City Planner Wittman stated that brackets need to be installed above head height. Because of the windows, this is likely a metal band so a new bracket might need to be affixed into the brick. Motion by Commissioner Mino, seconded by Commissioner Steinwall, to approve Case No. 2018-30, Design Permit for new business signage and exterior paint for the property located at 120 Main Street North, with the six conditions recommended by staff, modifying Condition #2 to state that the sign shall have a matte or eggshell finish. Motion passed 5-0. Case No. 2018-29: Consideration of a Design Permit Amendment for the Crosby Hotel to allow for landscape screening of at -grade mechanical equipment and the installation of four Main Street balconies at the property located at 232 Main Street North in the CBD District. Property owner, Anne Loff. Ms. Wittman explained that the applicant is requesting approval of four 4-5 foot deep balconies on the east elevation's second and third stories, and a modified screening plan to allow for only landscaping as screening around all mechanical units. Staff finds that the proportion of the proposed Main Street balconies is not compatible with the character of the neighborhood and are not in harmony with the design of adjacent development; and that the landscaping alone does not conform to City code for screening nor Downtown Design Review District guidelines regarding utility and mechanical areas. Staff also finds that while the installation of a wooden gate visible from Main Street introduces a new material to the site, wood fences around mechanical equipment are not uncommon downtown. Staff has no recommendation because the HPC has already acted on these requests in the past. Chris Diebo, Hotel Crosby, acknowledged that the balconies were requested a year ago. He went back to the City Council about six months ago to see if he could come before the HPC sooner and the Council denied that opportunity, so he had to wait the full year. He invited the HPC members to view the property. Regarding the screening, City Planner Wittman reminded the Commission that they originally approved dark metal screening panels to match the metal on the building. Mr. Diebo said the reason for eliminating the black vinyl/metal siding is that it didn't look nice from Main Street. He pointed out locations where landscaping would look better. He said he is completely open to the HPC's direction. Another idea was a black chain link fence with fabric woven in the middle with a small door, which he feels would look just as nice as wood, possibly with some big potted trees. Page 2 of 4 Heritage Preservation Commission Meeting December 19, 2018 For consistency, Commissioner Hadrits said she would like to see the metal around the cooler. She loves the idea of potted greenery along the walkway. Chairman Larson asked if access to the units is the main concern of the screens and if the screen could be used as originally shown. Mr. Diebo replied that would require cutting access panels and rescreening the screen because the louvers don't let in enough air. Chairman Larson said the screening on the Johnny's TV side and the two areas in the back don't concern him as much as the front alley. He prefers the screen as originally proposed it if it's doable, or a heavy timber material similar to the inside of the hotel. The Commission currently has no example of the wood that would be used. He is inclined to trust the applicant on the landscaping. Mr. Diebo offered to send in some pictures of the timber examples. Chairman Larson reminded him to include information on the width, full or partial, and what the materials would look like. Regarding the screening, the Commission consensus was to favor the tall grass plantings, not to press for the metal as originally approved. Mr. Diebo then led discussion of the balconies, acknowledging that the architect had a lot of issues. The reason Mr. Diebo respectfully disagrees with the staff findings is that there are many balconies visible from Main Street. The balconies are meant to go along with the awning on the front of the building. The little railings that are up now don't look right. He would like the Commission to reconsider what they denied a year ago with the justification that they approved the steel awning. He offered to cap the balconies with an awning to make them appear embedded into the building. They are an important piece aesthetically. He used the example of Mills on Main balconies where their residents can watch the sights and sounds of downtown. Chairman Larson pointed out there are no balconies hanging out anywhere on Main Street. The building has turned out very well. The Juliette balconies seem to fit the neighborhood better. Mr. Diebo reiterated that there are other balconies downtown. He asked why is it not appropriate for Main Street. Chairman Larson replied it's a matter of degree. The facade on Main Street is special. Mr. Diebo said he respects that, but disagrees. It is not only Main Street but also the alleys and side streets that make Stillwater what it is. The awning and the balconies were meant to all flow together in the front. Councilmember Junker noted the same architect that did Mills on Main, with its recessed balconies, designed the Crosby. Chairman Larson added that Mills has emerged as a standard partly because it keeps the balcony from the street. The activities on the balcony are much more visible from the side than they are from Main Street. Mr. Diebo said it seems unfair and inconsistent to deny balconies just because they are on Main Street. He pointed to the Water Street Inn and other buildings as examples. Commissioner Mino acknowledged the Commission is not opposed to balconies but doesn't want to see them on Main Street. If the design had initially called for them being recessed, the Commission may have have approved it. Page 3 of 4 Heritage Preservation Commission Meeting December 19, 2018 Commissioner Steinwall said the Commission must follow the guidelines as noted in the staff report. Architecture needs to reflect the surrounding buildings. There is an emphasis on similarity to adjacent facades. New buildings are not to stand out against the others but to be compatible. A protruding deck is a very modern feature that is not consistent with the facades along Main Street. Motion by Chairman Larson, seconded by Commissioner Mino, to approve the screening as proposed for Case No. 2018-29, Design Permit Amendment for the Crosby Hotel to allow for landscape screening of at -grade mechanical equipment at 232 Main Street North, with the four conditions recommended by staff, modifying Condition #3 to state, "the wood screening shall be installed as to eliminate view of the external cooler and mechanical equipment while not blocking exiting onto a public way. The heavy timber screening, designed to match the interior wood timbers, shall be stained, sealed and maintained by the property owner," and to deny the four Main Street balconies as requested. Motion passed 4-1 with Commissioner Krakowski voting nay. Ms. Wittman pointed out all decisions by the HPC are appealable to the Council. FYI STAFF UPDATES 2019 Work Plan City Planner Wittman provided the 2019 work plan and noted the Zoning Administrator position is vacant. 2019 Meeting Schedule Ms. Wittman provided the 2019 meeting schedule. HPC Vacancy (Washington County Historical Society Representative) Ms. Wittman stated that Bob Goodman has resigned from the Commission leaving an open seat. Motion by Commissioner Steinwall, seconded by Commissioner Mino, to thank Mr. Goodman for his service on the HPC. Motion passed 5-0. ADJOURNMENT Motion by Chairman Larson, seconded by Commissioner Krakowski, to adjourn. All in favor, 5-0. The meeting was adjourned at 8:36 p.m. Respectfully Submitted, Julie Kink, Recording Secretary Page 4 of 4 From: )enn Sundberq To: Abbi Wittman Cc: Bill Turnblad Subject: FW: Public Hearing on January 22, 2019 - to review request for full -depth balconies on 232 Main Street North, Crosby Hotel, Case No. HPC/2018-33 Date: Thursday, January 10, 2019 8:05:00 AM Same letter in email format From: Candace Ganje [mailto:] Sent: Wednesday, January 09, 2019 7:16 PM To: Jenn Sundberg <jsundberg@ci.stillwater.mn.us> Subject: Public Hearing on January 22, 2019 - to review request for full -depth balconies on 232 Main Street North, Crosby Hotel, Case No. HPC/2018-33 FROM: Don Ganje, 350 Main Street North, Unit 206 As a neighbor to the beautiful new Crosby Hotel at 232 Main Street North, I wish to express my support for full depth balconies to be installed on the structure. I am an Urban Designer and registered Landscape Architect (State of MN & WI), with 40 years of experience with the City of St. Paul, where I was responsible for design review of developer proposals for new and existing downtown buildings. I believe the current "fake balconies" installed along the Main Street facade of this hotel building severely detract from the visual appeal of this otherwise attractive and well proportioned building Our own building at 350 Main Street North, has full balconies along Main Street which are black painted metal just like the ones proposed at 232 Main Street North. Why would balconies on this building, a few feet south of the Stillwater Mills building be denied? It simply makes no sense to me. Further more, how could the City approve the construction of this building knowing balconies were part of the original design, and then turn around and not approve them after the building was fully constructed? Please approve the applicant's request to install the full depth balconies on the building, as originally intended. The current "fake balconies" only appear to be an architectural eyesore and mistake to an otherwise well thought out and tastefully executed design. Sincerely, Don Ganje, FASLA, PLA Urban Designer, Landscape Architect liwater THE ern T H P I A F F OF M I H N F, O] A CITY COUNCIL MEETING DATE: January 22, 2019 APPLICANT: Jeffrey J. Abbott, property owner REQUEST: Permit to keep bees at 1212 1st Street South PREPARED BY: Abbi Jo Wittman, City Planner CASE NO.: B/2018-03 INTRODUCTION On September 18, 2012, the City Council amended the City Code to allow the keeping of bees in several single family residentially -zoned neighborhoods. When permit applications are received, notices are mailed out to neighbors within 150 feet of the proposed beekeeping property. If no negative comments are received from neighbors, then staff can issues the permit. If objections are received from neighbors, then the City Council has to review the permit request and decide whether to issue it or not. SPECIFIC REQUEST The property owner has requested a permit to keep bees, and to sell from his home the honey produced by his on -site apiary. While the City Code would allow two hives, he has requested one hive which would be situated next to an existing single car garage. The application meets the requirements of City Code Sec. 27-3, Keeping of Bees, koi pond with pump as a water source. Additionally, Mr. Abbott has completed the University of Minnesota's Department of Entomology's Beekeeping in Northern Climates Year 1. 1212 l e Street South (B/2018-03) City Council: January 22, 2019 Page 1 of 2 liwater THE H 1 R T H P L A C F 9 F M I H H E , 0 1 A COMMENTS Comments have been received by one neighbor, 1215 2nd Street South (directly behind Mr. Abbott's house), who has allergies. A copy of the object letter is attached for your review. ALTERNATIVES The City Council could choose to do one of the following: 1. Approve the permit with at least the following conditions: • This permit allows the keeping of no more than two colonies. ■ The hive must be set no closer than 10' from the property lines of the subject parcel. ■ Any changes to the apiary plan provided with the revised application submitted December 11, 2018, must be resubmitted for approval. ■ Permittee agrees to abide by all provisions of Section 27-3. Any sale of site - produced honey shall comply with the requirements of City Code Section 27-3, Subd. 3(6). • This permit is valid until December 31, 2019. If, during the first year of beekeeping under the permit, there are no substantiated complaints from the adjacent property owners, the permit will be valid for a second growing season (with expiration of December 31, 2020). Reapplication is required after two growing seasons. If any further objections to the permit are received by the City during the first year of beekeeping, the matter will be forwarded to the City Council for resolution. 2. Deny the permit and approve a refund of $42.50 to the applicant. 3. Table discussion for more information. ATTACHMENTS Site Location Map Objection Letter Ordinance No. 1049 1212 l e Street South (B/2018-03) City Council: January 22, 2019 Page 2 of 2 oactCrondueifsi kirr: �?y 77'. r�.-I a 3q` 50` e .3e v-! �C�G�bTI 12 \2_ }} !( S5+. S. Oee l: ries (5) (6) (7) ORDINANCE NO. 1049 AMENDING SEC. 27-3 OF THE CITY CODE, ENTITLED "KEEPING OF BEES," The City Council of the City of Stillwater does ordain: AMENDING. Sec. 27-3 of the City Code, entitled "Keeping of bees," is amended to hereafter read as follows: "Sec. 27-3, Keeping of Bees. Subd. I Definitions. The following words and terms shall have the meanings ascribed in this section unless the context of their usage indicates another usage. (1) "Apiary" means the assembly of one or more colonies of bees at a single location. (2) "Beekeeper" means a person who owns or has charge of one or more colonies of bees. (3) "Beekeeping equipment" means anything used in the operation of an apiary, such as hive bodies, supers, frames, top and bottom boards and extractors, (4) "Colony" means an aggregate of bees consisting principally of workers, but having, when perfect, one queen and at times drones, brood, combs, and honey. "Hive" means the receptacle inhabited by a colony that is manufactured for that purpose. "Honey bee" means all life stages of the common domestic honey bee, apis mel/ifera (African subspecies and Africanized hybrids are not allowed). "Lot" means a contiguous parcel of land under common ownership. Subd. 2. Purpose of ordinance. The purpose of this ordinance is to establish certain requirements for beekeeping within the City, to avoid issues that might otherwise be associated with beekeeping in populated areas. (1) Compliance with this ordinance shall not be a defense to a proceeding alleging that a given colony constitutes a nuisance, but such compliance may be offered as evidence of the beekeeper's efforts to abate any proven nuisance. (2) Compliance with this ordinance shall not be a defense to a proceeding alleging that a given colony violates applicable ordinances regarding public health, but such compliance may be offered as evidence of the beekeeper's compliance with acceptable standards of practice among hobby beekeepers in the State of Minnesota. Subd. 3 Standards of Practice. Honey bee colonies shall be kept in hives with removable frames, which must be kept in sound and usable conditions. Each beekeeper must ensure that a convenient source of water is available within 10 feet of each colony at all times that the colonies remain active outside the hive. Each beekeeper must ensure that no wax comb or other material that might encourage robbing by other bees are left upon the grounds of the apiary lot. Such materials once removed from the site shall be handled and stored in sealed containers, or placed within a building or other vermin -proof container. (4) Each beekeeper shall maintain his beekeeping equipment in good condition, including keeping the hives painted if they have been painted but are peeling or flaking, and securing unused equipment from weather, potential theft or vandalism and occupancy by swarms. Honey bee colonies may only be kept on single-family residential property zoned A-P (Agriculture Preserve), RA (Single Family Residential), RB (Two -Family Residential), TR (Traditional Residential), LR (Lakeshore Residential), CR (Cottage Residential), or CCR (Cove Cottage Residential). One exception to the single-family residential standard is that honeybee colonies may be kept on a two- family property if it is zoned RB and a resident owner of the property is the beekeeper. (6) Each beekeeper is allowed to make in person sales of honey from the beekeeper's residence as long as the following standards are met: i. The beekeeper must live on the apiary lot; and ii. All honey sold in person on the residential premise must be produced by the beekeeper's hives that are located on the subject residential premise; and iii. No products may be sold in person at the residence except honey produced from hives on the premise; and iv. No outside storage or display of products or merchandise; and v. No traffic that is greater than the residential level of the neighborhood; and vi. No separate business entrance; and vii. Only one sign, located on the apiary lot, with a dimension not exceeding two square feet; and viii. Not more than 15 percent of the total gross floor area of the residence or 300 square feet, whichever is less is devoted to making, storing and selling honey; and ix. No activity or equipment may be used that creates noise, vibration, glare, fumes, odor, or electric or television interference is permitted if it is detectable by adjacent neighbors; and (5) x. No nonresident employees are permitted. Subd. 4_ Colony density. (I) No person is permitted to keep more than the following numbers of colonies on any lot within the City, based upon the size of the apiary tot: i. One half' acre lot or smaller: 2 colonies; ii. Lot larger than half acre but smaller than 1 acre: 4 colonies; iii. Lot larger than 34 acre lot but smaller than 1 acre: 6 colonies; iv. One acre lot but smaller than five acres: 8 colonies; v, Larger than five acres: no restriction. (2) In each instance where a colony is kept less than 25 feet from a property line of the lot upon which the apiary is located, the beekeeper shall establish and maintain a flyway barrier at least six feet in height. Subd. 5 Permit required. ( 1) No beekeeping may occur on any property in the City unless the City issues a permit to the beekeeper on that specific property. The permit will be valid for two growing seasons, {?} A beekeeping permit will only be issued if: a) the permit application documents the satisfaction of all applicable items found in Section 27-3 of City Code and, b) notices have been mailed to all homes within 150 feet of the applicant's property lines. i. If there are objections received within ten days of mailing the notices, then the permit application must be considered by the City Council, ii. If there are no objections received within ten days of mailing the notices, then the permit application will be processed by City staff. It will not be referred to the City Council for consideration. Permits are non -transferable and do not run with the land. A permit constitutes a limited license granted to the beekeeper by the City and in no way creates a vested zoning right. By signing the permit, the beekeeper acknowledges that he or she shall defend and indemnify the City against any and all claims arising out of keeping the bees on the premises. The fee for the initial permit shall be as established by the City Council. For each subsequent permit there shall be no fee for the permit, unless there are substantiat changes to the apiary or there is a new beekeeper. All standards of practice and colony density standards must be met in order to issue a permit. (8) If the standards of practice are not maintained subsequent to issuance of a beekeeping permit, the permit may be revoked by the City. Beekeeping training is required for the beekeeper prior to issuance of an initial beekeeping permit by the City. i. Either provide a certificate of completion from a honeybee keeping course from the University of Minnesota or from Century College; or ii. Request consideration for having completed a comparable course from another institution or instructor; or iii. Request consideration for substituting equivalent experience for the honeybee keeping course; or iv. Provide a Ietter from a current beekeeping instructor at the University of Minnesota, Century College, or other educational institution offering similar beekeeping courses that states that the permit applicant has gained through other means a substantially similar knowledge base to one that could be gained through appropriate beekeeping courses at the University of Minnesota or Century College. (10) Any beekeeper wishing to make in person sales of honey from their home according to the standards of practice section must so indicate on the annual permit. Subd. 6. Penalty for violation of section. Any person who shall violate the provisions of this section shall be guilty of a misdemeanor." 2. SAVING. In all other ways, the Stillwater City Code shall remain in full force and effect. (9) 3. EFFECTIVE DATE. This Ordinance shall be effective upon its passage and publication according to ]aw. Enacted by the City Council of the City of Stillwater this i 8th day of September, 2012. CITY OF STILLWATE Ken I —I , ayor At Diane F. Ward, City Clerk AGREEMENT BETWEEN THE CITY OF STILLWATER AND THE SPORTING ST. CROIX SOCCER CLUB FOR THE USE OF THE ST. CROIX VALLEY RECREATION CENTER THIS AGREEMENT is made this day of , 2019 ("Effective Date") between the City of Stillwater ("City"), and the Sporting St. Croix Soccer Club ("Soccer Club"). WHEREAS, the City owns and operates the St, Croix Valley Recreation Center, located at 1675 Market Drive, Stillwater, Minnesota ("Recreation Center"), which includes a fieldhouse enclosed by a dome structure ("Fieldhouse"); and WHEREAS, on October 15, 2018, the City undertook an improvement project including, but not limited to, replacement of the dome structure and athletic turf in the Fieldhouse, as well as various other improvements at the Recreation Center ("the Project") and awarded contracts to lowest responsible bidders for the Project; and WHEREAS it is anticipated that the Project will cost approximately $5 million, to be funded through bonds, various city funds, as well as by the Soccer Club; and WHEREAS, in recognition for its significant investment in the improvements to the Fieldhouse, the City agrees, pursuant to this Agreement, to give the Soccer Club priority use of the Fieldhouse. NOW THEREFORE, for mutual consideration, which the parties hereby acknowledge, the parties agree as follows: 1. Recreation Center Improvement Project. The City shall undergo and manage the Project for the improvements to the Recreation Center, pursuant to the construction plans attached hereto and incorporated herein as Exhibit A. 2. Payment. Soccer Club shall pay a total of $300,000 to be used for the Project. The first payment of $20,000 shall be paid upon the execution of this Agreement. Payments of $20,000 each shall be due on January 1 of each year thereafter for a period of 15 years. The final payment shall be due on January 1, 2033. There shall be no penalty for prepayment. 3. Term. The term of this Agreement shall be from the Effective Date through December 31, 2033, unless terminated earlier due to an event of default. 4. Priority Use. While the City will work with all user groups of the Fieldhouse to fairly distribute rental hours and provide a reasonable schedule of prime time as well as non --prime time hours to the Soccer Club, in recognition of its investment in the Fieldhouse, the City and Soccer Club agree as follows: (a) The Soccer Club will provide the Recreation Center Manager ("Manager") with a preliminary schedule of requested rental hours by June prior to each season. A final schedule will be provided to the Manager by July 1. (b) As long as the Soccer Club complies with 4(a), and subject to the exceptions in 4(c) the Manager will provide a schedule to Soccer Club with the requested hours. After the Soccer Club's rental hours are scheduled, the Manager will reserve time for other user groups. (c) The rental time distribution protocol in 4(b) is intended to be used as a guide to ensure the fair distribution of rental time among the user groups and will avoid front end, back end or holiday loading of Fieldhouse rental hours. Strict adherence to the policy may not always be practical. In that circumstance, the City will attempt to fairly distribute rental adjustments between user groups and will use its best efforts to work with the Soccer Club and other user groups to arrange for mutually agreeable adjustments. (d) The Soccer Club will use its best efforts to purchase the hours provided in the final schedule noted in 4(b) and will use its best efforts to utilize all of the hours purchased. 5. Storage of Equipment. The City agrees to allow the Soccer Club to use some space in the air lock to store its equipment. The exact location and size of the space shall be determined by the Manager. 6. Notices. Notices shall be sent to: If to City: City of Stillwater Attn: City Administrator 216 4'ti Street North Stillwater, MN 55082 If to Soccer Club: 7. Prior Priority Use Agreements Terminated. Any and all previous agreements related to the priority use of the Fieldhouse are hereby terminated as of the Effective Date of this Agreement. 8. Default. If any party fails to comply with a term or condition of this Agreement after being given reasonable notice of such default and the ability to cure, a non -defaulting party may terminate this agreement upon 30 days' written notice to the other parties. Any non -defaulting party shall have all rights in equity and at law to recover damages from the defaulting party. [remainder of page intentionally blank] 2 CITY OF STILLWATER Ted Kozlowski, Mayor Beth Wolf, City Clerk 1 SPURTING ST. CROIX SOCCER CLUB Eric Hoffman, President BOARD AGENDA JANUARY 22, 2019 — 9:00 A.M. Board of Commissioners Fran Miran. District 1 Stan Karwoski, Chair, District 2 Gary Kriesel, District 3 Wayne A. Johnson, District 4 Lisa Waik. District 5 1, 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public litsitors may share their commenir or crmaerns ore any issue that Is a responsibility orJirnciion of Washington County Government, whether or not the Wife is listed oil this agenda. Persons who wish to address the Board anrrt fill nut a irrrnment card hefeyre the meeting begins and give it to the County Board Clerk or it a ('aunty ddininirtrator, The ['nutty Board Chair will ask you to come to the podium. .state your name and dityr (residence. and present your cnnkrnetlas. Your erwrinena must bressed exdurivelyto the Board Chair and the full Hoard r fComnns.00ners. Connrienrs addressed to individual Board members will trot he allowed. You are enerruraged to limit your presentation In no mare Manlier minutes, The Board Chair reserves the right to limit an individuates presentation if it heeomes redundant, repo lluive. overly argumentative, or opt tr nett relrwrrri to an issue that is part of Washington County''s Responsibilieies, 3. 9:10 4. 9:10 5, 9:15 6. 9:25 7. 9:30 8. 9:40 Consent Calendar — Roll Call Vote Library — Keith Ryskoski, Director A. Resolution — Accept a Donation in the Amount of $20,000 Public Works — Allan Brandt, Engineer I A. Approve Contract No. 12287 with WSB and Associates in the amount of$640,314 for the County State Aid Highway 13 (Ideal Avenue) Pavement and Safety Improvement Project Sheriffs Office — Sheriff Dan Starry A, Resolution — Stepping Up Initiative to Reduce the Number of People with Mental Illness in the Washington County Jail General Administration — Molly O'Rourke, County Administrator A. Legislative Update Commissioner Reports — Comments — Questions This period of link' shall he used by the Conenits.$toners to report to the Ji 11 Board ern cornmiprN ac'livitrua, make comments 011 mailers of interest and information, or raise questions to the staff 7 his action ix not intended to reside in substantive board action during this Irma. Any action necessary hrcmire OrdMi:usskm will he scheduler!fiar a future hoard meerhg,. 9, Board Correspondence 10, 9:55 Adjourn 11. 10:00-10:30 Board Workshop with Community Services — Chris Sorensen, Director Community Services Strategic Planning Priorities for 2019-2021 12, I 0:35-11:00 Board Workshop with Administration — Kevin Corbid, Deputy County Administrator Review County Legislative Issues Ramsavu Weak, crevices are evarl*Dle 10r Uwe in she County enard Room N you treed assistance due eo ehas/nary or languaga banter, please cog (en i e90-600 EQUAL EMPLOYMENT OPPORTUNITY 1 AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * JANUARY 22, 2019 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ITEM Community Corrections Community Services A. Approve purchase of services agreement with Tubman in the amount of $1 S 1,255 for the period of January 1, 2019, through December 31, 2019. B. Approve Contract 12252 with the Washington County Community Development Agency in the amount of $ 1 90,176 for the Bridges 1I partnership for the period of January 1, 2019, through December 31, 2020, C. Approve contract with Canvas Health for adult and children's mental health services and family services. D. Approve the 2019-2020 contract with Thrive Behavioral Network Ill, LLC to fund services for Intensive Residential Treatment Services and Residential Crisis Stabilization Services for the underinsured or uninsured at the Willow Haven facility in Lake Elmo. E. Approve the 2019 Children's Mental Health Respite Care Services grant from the Minnesota Department of Human Services in the amount of $30,354.90. Human Resources F. Approve the tentative agreement for 2019-2020 collective bargaining agreement with Minnesota Public Employee Association (MNPEA) Correctional Officer/911 Supervisors Unit. Public Health and Environment G. Approve licenses for the use of real property for the collection of household hazardous waste and authorize execution by the Board Chair and County Administrator. Public Works H. Resolution — Revocation of county State Aid designation on portions of County State Aid Highway (CSAH) 20 (Military Road) and establish CSAH 20 (Jamaica Avenue) in the City of Cottage Grove, I. Resolution — Vacate the county's interest in a portion of the Trunk Highway 36 North Frontage Road at the intersection of County State Aid Highway 24 in the City of Oak Park Heights Sheriff's Office J. Resolution — Allowing Washington County Jail inmates to donate up to $5.00 to the Jail inmate Fund 122. K. Approve Contract No. 12266 with St. Croix County to allow the Sheriffs Office to place antenna equipment on the new tower in Houlton, Wisconsin. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar items) for discussion and/or separate action. WralMve Merin Umber are oval7rWa for woo in file Coonly Board Room 11 you naed euisiatrce dor to dls.Wmyar farrgflPye barrier, pieare caH 1851, 43L18e00 EQUAL EMPLOYMENT OPPORTUNITY / AFFiRMATIVE ACTION EMPLOYER Washington ..",•-a.County BOARD AGENDA li oard of Commissioners F' Fran han, District 1 Chair. Karwoski. Chair, District 2 Gary Kriesel, District 3 Wayne A. Johnson, District 4 Lisa Waik. District 5 JANUARY 15, 2019 — 9:00 A.M. 1 . 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is tb resprHrxibilhtyar fuacriao of Washington County Government, whether or not rherrsae iv heed nil this agenda. PerxanK who wish to address the Board ,rust fill our o comment card before the meeting begins andgive it to the County Board Clerk+}+• the County Adtninlstratnr. The County Hoard Chair will ask you to cane to the podium, vialeyaw' name andcity ofresidence, and present your canimenlr. Yow comments ments nnin be addressed exclusively to the Hoard Clair and the fill Bovril rifCnnPrnissiasers. Comments addressed to individual Board members will not he allowed. You aru agad to Booty rurpresentation to no mare than rive nrimttesr, The !Board Chair reserves the rrghe to !intro an inrlhridual:sprrsentution tJ+r becomes redundant, repetitive, overly ar,N,tlnlentalfoe, ar fit fA' rio( relevant to an issue that is pail of Washington County's Responsibilities. 3. 9:10 Consent Calendar —Roll Call Vote 4. 9:10 Library — Keith Ryskoski, Director A. Resolution — Accept a Donation from the RAFT Foundation in the amount of $30,000 5. 9:15 General Administration — Molly O'Rourke, County Administrator A. Adopt Washington County's 2019 Legislative Agenda B. Resolution —Accept 2018 4th Quarter Donations 6. 9:30 Commissioner Reports — Comments — Questions This period of time shall he used by the Comrnisslarers to report to the full Huard on cenntooillee activities. make comments an molter? mWow, and information, or raise questions to thesttt This action is not tnte,id d to result in a'uhelanh w hogtd action daring this tiara. Any outran nee r:varybecause [discuswar will be scheduled for a future hoard meeting. 7. Board Correspondence 8. 9:45 Adjourn I:00 Grand Opening and Ribbon Cutting of HealthPartners Wel1( .Work Clinic Asafstive tixterung devices ore available for use in the Cuunry Board Room you need esao'atence Cue to eaaoattyDr fenpuage harrier piano cat! r601r 13o-6000 EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * JANUARY 15, 2019 The following items are presented for Board approval/adoption: DEPARTIVIENTIAGENCY ITEM Community Services Human Resources Public Health and Environment Public Works A. Approve a grant agreement between the Minnesota Department of Human Services and Washington County for children's mental health screening services in the amount of $35,063 for the period of January 1, 2019, through December 31, 2019. B. Adopt revisions to the following: Rules & Regulations Section # 15 - Holidays, Paid Time Off (PTO) & Compensatory Time; and Rules & Regulations Section #16 - Leaves of Absence, C. Approve the tentative agreement for 2019-2020 collective bargaining agreement with the Law Enforcement Labor Services (LELS) Local #215, Deputy Sheriff Sergeants Unit. D. Approve the tentative agreement for 2019-2020 collective bargaining agreement with the Washington County Supervisors Association. E. Approve and authorize the County Board Chair and County Administrator to sign an agreement with the University of Minnesota Extension Service for 4-H programs and staffing. F. Resolution —Authorize the County Board Chair and County Administrator to execute a Quit Claim Deed to transfer permanent right-of-way from Washington County to the City of Mahtomedi. G. Award bid and authorize execution of Lease Agreement No. 12253 in the amount of $25,142.79 with David See Farms for the lease of agricultural land located in Lake Elmo Park Reserve. H. Award bid and authorize execution of Lease Agreement No. 12254 in the amount of $21,242.8 I with John Strohfus for the lease of agricultural land located in St. Croix Bluffs Region& Park. "'Consent Calendar items are generally defined as items of routine business. not requiring discussion, and approved in one vote. Cnmmissioncrs may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Aselalire 6aleArng derma are avarlahra laruar in fha Caurrly board RCaw ll you need asautarrae dub fo draaENiYy or rano/age Damao, Masao cap (6511 430-6000 EQUAL EMPLOYMENT OPPORTUNITY , AFFIRMATIVE ACTION EMPLOYER January 10, 2019 coo STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson Sheila -Marie Untiedt, Supervisors Rod Hunter, Jackie Garofalo, Bonnie Haines and Mike McMahon, Clerk Kathy Schmoeckel and Treasurer Marsha Olson The Oath of Office was taken by the newly elected Supervisors, Bonnie Haines and Mike McMahon. 1. AGENDA - M/S/P Garofalo/Hunter moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - M/S/P Hunter/Garofalo moved to approve the December 13, 2018 Stillwater Town Board Meeting minutes as written, (3 ayes, Haines and McMahon abstain) M/S/P Garofalo/Hunter moved to approve the December 12, 2018 Stillwater Town Board Budget Meeting minutes as written. (3 ayes, Haines and McMahon abstain) 3. ATTORNEY a. Open Meeting Law - The rules regarding the Open Meeting Law were reviewed. If a majority of the members of the Board meet together, the meeting must be posted. b. Training for Supervisors - The new members were encouraged to sign up for training. 4. TREASURER -- a, Report given. b. Expense Forms - Treasurer Marsha Olson reviewed the procedure for submitting claims c, Checks and Claims - Checks and Claims #43876 through #43895 were approved for payment. 5. PLANNER - a. TKDA Rates - Planner Merritt Clapp -Smith has submitted the proposed rate schedule for 2019. M/S/P Garofalo/Hunter moved to accept the TKDA rate schedule for 2019. (5 ayes) b. Fee Schedule - There was discussion of the proposed fee schedule for Stillwater Township for 2019. The additional item of "Lot Line Adjustment" will be added. There will be more discussion at the next meeting after Chief of Police Steve Nelson has had an opportunity to weigh in on the fee for dog licensing. 6. CLERK Stillwater Town Board Mtg. - 1/10/19 Page 2 a. Resolution Regarding Polling Place - M/S/P Hunter/McMahon moved to adopt the resolution designating the Stillwater Town Hall as our polling place. (5 ayes) b. Annual Meeting Agenda - The assignments for presentations at the upcoming Annual Meeting were discussed. 7, TOWNSHIP DINNER - The annual township dinner will be held on Tuesday, February 5th at the Rivertown Inn starting at 5:30 p.m. 8. ORGANIZATION - Assignments were made for liaisons for the following committees: • Park Committee - Bonnie Haines • Planning Commission - Sheila -Marie Untiedt • Communication Committee - Mike McMahon • Joint Board - Sheila -Marie Untiedt and Rod Hunter M/S/P Garofalo/Hunter moved to name Sheila -Mahe Untiedt as Chair for 2019. (5 ayes) M/S/P Garofalo/Haines moved to name Rod Hunter as Vice Chair for 2019. (5 ayes) 9. JACKIE GAROFALO RESIGNATION - Jackie Garofalo will be resigning from the Town Board due to a new position which will require a lot of travelling. She would like to continue as Park Manager. Options for her replacement were discussed. M/S/P Hunter/Garofalo moved to appoint Tim Sinclair to Jackie Garofalo's positon if he is willing to accept. (5 ayes) 10. PLANNING COMMISSION APPLICATION - Carson Schifsky was present to discuss his interest in serving on the Stillwater Township Planning Commission. M/S/P Garofalo/Hunter moved to appoint Carson Schifsky to the Planning Commission. (5 ayes) 11. PEOPLE PORTION OF THE AGENDA - The People Portion of the Agenda will be moved up to 7:30 pm rather than the present 8:00 pm. 12. ADJOURNMENT - The meeting was adjourned at 8:05 p.m. Clerk Chairperson Approved