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HomeMy WebLinkAbout1966-01-03 - 1966-02-15 CC MIN1(14f;0 Council Chamber Stillwater, Minnesota January 3, 1966 4.30 P. M. Special Meeting The meeting was called to corder by President Charlsen. Present: Councilmen Iversoon, Wolde, Powell, and President Charlsen. Absent: Councilman Peterrnon. On motion of Councilman Mo.uLde. seconded by Councilman Powell, the following Cigarette and Soft Drink L:,Lcenws were approved for the year 1966: :Cigarette Licenses Harold Chatterton, 2044 North Main Street Edward Mnefelkamp, 111A1 North Owens Street Carole. Stewart, 304 !North Main Street Oreion walker, 806 Soosth Main Street RalphMilberg, 1112 S.ikxth Avenue South :Soft Drink Licenses Harold Chatterton, 2046 Worth Main Street Edward Rnefelkamp, 1101 North Wens Street Carole: Stewart, 304 Meth Main Street Oreion Walker, 806 So'.uth Main Street Ralph Milberg. 1112 SNLxth Avenue South On motion of Councilman Powell, seconded by Councilman Molds, the following collateral, pledged by thee Cosmopolitan State Bank of Stillwater to secure City deposits, was approval: l $30,000 St. • Minnesota PendingBond, Series B•Independent h2.808. Duec7�I 1-11-66 884/93 ® 1M each. Councilman Powell: I move that the salary of Lester Brower. the City Administrator, be increased to $820.00 per month. Councilman T!ereon seconded the motion. (all in favor) RESOWTIONS Councilman Powell: I move to introduce a resolution commending Alfred Roapke. our Public Safety Directors, for the fine work he has done in regard to the new Public Safety Department — coordinating the work, etc. Councilman Iverson seconded the motion. (all in favor) ADJOURNMENT On motion of Councilman Iverson, seconded by Councilman Powell,, themeeting -GItM' adjourned at 6:19 P. M. Attests City Clerk Mayor PaN 41 1 \ • • Council Chamber Stillwater, Minnesota Special Meting January 5. 1966 4:30 P. M. The meeting was called to .order by president Charism. Present: Councilmen Iversaon, Molde, Peterson, Powell, and President Charism. Absent: Hone Also presents Philip Eastheed. pester Brower The meeting was called fonr the purpose of informing the Mayor and Council members of thedecision of the Judas of District Court relative to the case of six forcer firemen vs. the City of SM Lllwater. (firemen who left their respective jobs on July 2, 1965). The Administrator informal the Council that he had bean approached by a neutral party about negotiating as settlement as it would affect the back pay of the firemen involved in the walkout - After considerable discusasion, on motion of Councilmen Powell, seconded by Councilman Peterson, the 'City Attorney was instructed to proceed with a Veteran's preference Hearing, affec sting the four men whom the Judge of District Court had reinstated, with back par fros the date of termination to the date of the Court decision. (Two of the sits firemen involved in the case are not Servico ma erans therefore received o consideration from the Court as to back pay or reinstate- ment). Also, the City A4Mministrator and City Attorney Weredirected to select the City's representative fort the Veteran's Preference panel as soon as possible. The City Attorney was them directed to notify the firemen according to Minnesota Statutes, dram the necessnary papers setting up an appeal to the Supreme Court. arrange for bond to perfect appeal, and to file same before the thirty day stay of judgment of the Dietridct Court expires. ADJOOA/01®IT 'On motion of Councilman Dowell, seconded by councilman Peterson, the meeting adjourned at 6:00 P. M. Attests VU I— tj"'Nj City Clerk Mayor • • •''469 Sao • • Council Charter Stillwater, Minnesota Regular Meeting January 11, 1966 7:30 P. M. The meeting was called too order by President Charlsen. Opening prayer by the Citty Clerk Present: Councilmen Iveason, Heide, Peterson, Powell, and President Charlsen. Absent: None APPLICATIONS On motion of Councilman Ncolde, seconded by Councilman Iverson, the following Cigarette Licenses were wanted for the year 1966: Valley . Dri-Rleemette, 233 South Main Street Fern Sherod, 8007. North Fourth Street Donald P. tbsimmaa G Glen L. xarloske, 317 S. Main Street Donald Michaels:oft, 108 South Third Street On motion of Councilmen SBDlde. seconded by Councilman Peterson, the following soft drink licenceswere granted for the year 1966: Fern Sherod, 8007 North. Fourth Street Donald F. Moeissan • Glen L. Rarloake. 317 S. Main Street Donald Michaelsson, 108 South Third Street UNPINISHBD BUSINESS (out of order) This was the day and time. set for hearing on the petition to vacate a part of East Poplar Street. The Clerk read the notice: for hearing aloud: the Mayor inquired if the notice for hearing was publisheod, and the Clerk informed. the Council that the notice for hearing was publisheet in the Stillwater Evening Gazette, official newspaper of the City, on December. 17, 1965, December 24, 1965, December 31, 1965, and January 7, 1966. The Mayor then opened tint hearing. No one appeared to object to the vacation of a part of Bast Poplar:Street; therefore. the Mayor then closed the hearing. Mayor Charlsen: Mr. Simppson (Thornton), that part of East Poplar Street has been vacated. Mr. Simpson: Thank you. Happy new year. and I will try to get something up there for you on the tax: rolls. COMMUNICATIONS From the Twin Cities Metropolitan Planning Commission in regard to the preparation of a "Census tract Street Index". Cr notion of Councilman Ifolde, seconded by Councilman Peterson. the Clerk was directed to mail cop:des of said letter to each Councilman. • (January 11, 1966-continued From the Minnesota Pfire Precaution Association announcing that January 18, 1966 has boon designated as "Town Inspection Day" for Stillwater and the Village of Bayport. Chief Cormier: This Is going to be a day long project; we will have thirteen tease inspecting the buildings in the business district, as well as churches, schools, hospitals. estc. The teams will Consist of two insurance men and one boy scout. This is jaunt to point out fire hazards and make the business places aware of hazards and ask them to correct them. Mayor Charism: Do yrou have a letter from North St. Paul in regard to a junior college. asking that the City pass a resolution requesting establishment of a junior college in the Washington County area? Administrator: No, mix. Mayor Charism: Woulld you have any objections to signing a resolution and sending it back to them? Councilman woule: I would, yes. I think we should favor a junior college being built in the City of Stillwater. Mayor Charism: Theyy won't do it: they said they won't build this far out of . tho Twin City area. Copy of a letter writ:en to Joseph Karth (from Representative Howard Albertson) in regard to St. Croi:.c Scenic Waterway Bill. Mr. Albertson requested copy of the revised bill. Prom the St. Paul District Corps of engineers in regard to public hearing on Flood Control. The Hdearing will be held on February 1. 1966. at the Stillwater Armory. (originally suet for January loth and later changed). Administrators This :le a very important meeting: the Engineer will prepare a report to submit on bethalf of the City. Prom the Northern Paca fic Railway Company in regard to Lease No. 88801, requesting that the City renew same in the amount of $2.400.00 Administrators This :Ls the piece of property you are all aware of - the Mulberry Point area. I assume, that this lease will be cancelled in the spring anyway. Councilman Molds: I move we cancel it right now. (there was no second to this motion). Councilmen Powell: I will move that the City Attorney be instructed to negotiate with the railroad eosppany. Mayor Charlsen: Wait a minute: this includes land north of the locomotive. Councilman Powell: I will move that the city Attorney negotiate a lease with the Railroad Company tihat will exclude the portion of land that we call Mulberry Point,. and negotiate as lease for the rest of it. Councilman Iverson seacnded the motion. 0n roll call, the vote was as follows: Councilman Iverson: Yes Councilman Molds: No Councilman Peterson: No Councilman Powell: Tes • • Councilman Powell: My notion was to continue the lease with the exclusion of Mulberry Point itself - exclude the land that this motel is going to be built on. Mayor Charlsens I am not voting, so what are you going to do with this lease? Councilman Iverson = Add to the motion that the City Attorney and City Engineer then bring back the lease proposal for consideration. Councilman Mold*: I think the City Administrator could put the 1 back in the envelope with as letter stating that the Council would like to know how much money they would charge us to 1 he small portion that was left - not including the hoteIl-motel complex. And, ask them what the rental fee would be. I will make a motions to that effect. Councilman Petersonn seconded the motion. (Councilman powell was opposed). Councilman Rowel's I think it's a good idea. but I think the City Attorney should do it. CITY ADMINISTRATOR:'S REPORT Administrator: oniour investments, the estimated interest to be earned on $500.000. running ;through the month of August, 1966. will amount to $10,000. we received wry favorable rates on this investment. The interest earned will go into the 1965 Building Bond Fund and can be used for furniture in the new building or any otlfer improvements. Administrator: Thee Building Inspector submitted the following report today: "This is to inwform you that as of January 10. 1966, the revaluation of the City of Stillwater has been completed. This Departmentt will soon be in the process of working on the new tax records, anmd placing the new residences and buildings that were constructed in 1965 on the tax rolls." Administrator: I :night add that Mr. Thompson was asked to take an unofficial census of the City... We have reason to believe that we have reached the 10,000 mark. We don't know if this is correct, but it looks like it. Thin would automatically put sus in the classification of a Third Class City. Administrator: we, received the status of our Municipal State Aid accounts as of December 31, 1965 from to Department of Highways; the report is as follows: Balance - 1964 ! Construction Accounts 1965i Allotment: Total: $ 47.608.00 58.897.00 $106,700.00 Administrator: I Ihave a letter addressed to the Mayor and I in regard to the property owned) by the City on which the Salvation Army building is located. The lettcer is from the St. Croix Industrial Development Corporation: they wish to purchase the property for the purpose of building an apartment building. They :tree offering $6,500 - for a period of thirty days. Administrator: I vuould suggest that perhaps this letter should be answered and should be cleansed first with the building inspector as to whether or not it would fit out this property. etc. • (January 11, 1966-continued) e • Councilman Peterson:i Iwould like to make the station that this matter be referred to the City Administtrator for his answer to the letter, requesting plans of some sort for the type o:f building, and these to be gone over by the Building Inspector. Councilman Iverson seconded the motion. (all in favor). Administrator: Them case on the parking facility assessment that was appealed by Michael Galvin and tried in District Court - we have the conclusions. The Judge has ruled thaat the assessment is null and voids if the assessment has been paid we must r:ufund it. This does not mean that the Council cannot put another assessment ,an this property. Councilman Nolde: :Now long do we have to answer that? Administrator: Thils will go to the City Attorney tomorrow morning so he can make his recommendmtions. On motion of Counciimen Powell, seconded by Councilman Bolds, $3,000 in Treasury Bills which have been invested by the First National Bank of Minneapolis on behalf of the Cilty, were approved: the Administrator was directed to sign and return the approval form. Administrator: Then Public Safety Director would like the Council to consider two items. One is an ordinance regulating the licensing of bicycles. No think this is agood -ides to identify bikes that are stolen and 'to regulate. the use of bikes on City streests. To set up a -licensing bureau. it would cost as 100 per license. Be would also like an ordinance drawn and I would highly recommend this if you go along with it. Councilmen Wide I wouldn't be in favor of it if it was just to raise money. Councilman Powell: I move we have the Public Safety Director and the City Administrator chec» into this and -find -out what fees are in other cities. and also study an orainnanc* that would be suitable for this program. Report back at the February serrating. Councilman Peterson seconded the motion. (all in favor). Administrator: Thera Public Safety Director reminded me that this is probably the time for the Conaacil to replace one of the police cars. Councilman Molds mmv.d that the Clerk advertise for bids on a new police cart Councilman Iverson seconded the motion. (all in favor). Bids to be returnable on February B. 19666. The City 0tgineer'ss report was as follows: 1. The Engineer would like to receive authorization to attend the City and Village Ensineers Conference at the University of Minnesota on January 27th nand 28th, 1966. The cost for tuition is $15.00 plus $2.00 for parking On motion of Counciilman Nolde. seconded by councilman Peterson. the engineer was authorized to attend the Conference. • • M; (January 11, 1966-continfter • • 2. The cost of changing parking meters from the present four-hour type meters to tan —hour meters for Perking Lot 03 will be $5.55 per meter ($61.05. `flog eleven meters). Mr. Jacobson will do the changeover if authocrized. Councilman Molde: I moove we purchase the necessary equipment to change these meters on Lot No.. 3. Councilman Peterson seconded the motion. (all in favor) In this same vane, Mr. Jacobson would like to have the Council consider the purchase of at least two meters of the two-hour, four-hour and ten- hour types. This would then allow him to replace a broken meter so that repairs could be mane. The cost of these meters with cases would be $63.00 per meter, cos $378.00. Administrator: Are we •losing money by taking them down and not replacing them right away? Engineer: On some occasions. Councilman Nolde: I tth.ink we can get along without them. At this point, Councilman Iverson requested that the Administrator or Chief Roepke ask Mr. Jacobson why the money sticks in the meters/ he stated he has trouble getting coins tto fall in. 3. Me Engineerwetald like to recommend that Mr. Richard Raboin be appointed to repplace Mr. George: Paul as the official City Tree Inspector. This i... to be in accordance with the State in regard to the proper inspection for Dutch Elm Disease. Councilman Eolde moved: that Mr. Raboin be appointed tree inspector; Councilmen Iverson seconded the motion. (all in favor). 4. The. City Counc:LL has voted to award the contract for the cleaning of the sewers in tee downtown area to Soil Solidifiars, Inc. Mwever,. since the estimatesi cost of cleaning these sewers will be more than $1,000, the Engineer is wondering how you would We to handle this matter. A decision should be made as Boon as possible on this. Councilman Molds movedB that the matter be referred to the City Attorney for investigation. CounciIIman Iverson seconded the motion. (all in favor). 5. The Engineer would like some authorisation to check into the possibility of purchasing two larger submersible electric type pumps. to be installed, car at least be on ready standby service,_. for the two lift stations on the interceptor sewer main. Because of the difficulty encountered durins the flood of last spring trying to operate gas driven pumps to keep the dry well sides of these stations so the sewage pumps could continue to operate, it is the opinion of the Engineer that this would be a wise investment. Councilman Iverson rowed that the Engineer check into the cost of these pumps and report back to the council. Councilman Peterson seconded the motion. (all in favor) . As requested at a previous: meeting, the Engineer submitted a survey of controlled streeta. The Engineer estimated that the total cost of erecting stop signs, etc. wottd be $1,992.12. • • (January 11, 1966-continued) 4fi7 • • The Council requested thm.lt a copy of the survey be cant to then for study, and directed the Clerk to pl:.rae the natter on the Agenda for the February Bth meeting. Administrator: I receivtad a call from Mr. Paul Glaser today in regard to the fees being charged at tha dump for business people. The charge for business people is $.75 maximum Oar a trailer load, and $1.50 maximum for a truck load for anything but garbage:. his matter was referred to the Chamber of Commerce for survey to determine how many business people use the dump service on their own, rather than have it: hauled for them. The survey has not yet been completed. Mt. Leighton Charlsen stated that this is a trial and error thing, and is open to suggestions. Mr. Paul Glaser: I understood that the dump was supposed to be exactly the same as it was at the City dump. He said he is charging all commercial busin The City in paying Mr. Charlton tomaintainit. I would go along if everyone were -charged 100 a load or something, but either everyone pays, or we all go free on our ticket. Administrator: /he Chamber of Commerce is making the survey, and as soon as this is available, it will be brought to the Council. Mr. Glaser, Actually. hie has most of the town sewed up: it doesn't seem to me like that's a very fair deal. Why should the City pay money, and why should the businessmen have to pay to haul out there? Councilmen Peterson: I think there will be an adjustment made depending on how many people haul our there. Councilman Moldes In yam case, you have your residence, and there is a lot of room for argument as tar as I am concerned. Councilman Powell: Woulld you be satisfied if there was a fee connected with this? Say, a figure of $10.00 or $15.00 per year? Mr. Glaser, Yes: then flit you wanted to haul, go and haul it and not bother with whether or not thane is only half a load. Adainistrator. What the City is trying to do is get rid of a dump operation for the, same amount of sway as it cost us to operate it. The. Engineer informs me that since the old dump has been closed, seven people have cut the fence and raped in there. Councilman Molder Maybe. they can't find the new dump. Administrator: I would ilike to mention to the Council that Mr. Dunker has now filed the proper insurance on his truck and that the City Engineer will employ him for snow removal pumaposes. The Administrator reportted that the Capitol City Mutual Aid Association had submitted a contract for signing by the City of Stillwater. Chief Cormier: There abhould be twenty-six communities belonging to this: those having volunteer or paled departments. Administrators Any fire: department may withdraw from the Association with thirty days notice if tdley wish. Do you think this would be an advantage to the City of Stillwater. Chief Cormier: Yes, sirr. • • ��anuaax ., i468 • • he agreement with Cityc cMutual AideAswationsthCouncilman Iverson seconded e Capitol moved thate City enter into seco dedd the motion. (all in favor). PETITIONS None DELEGATIONS OR I IVVIDUALS Mr. George Rutss I:called the Water Board on this son•rty time ago: AO so property understand it, no ssnlsdivision of the City can own property. that belonged to those Water Board wouldbelong to the City of Stillwateowned r.;=. bybythe City of etilltwater ~aIsathat aial platted lakethe ? That isunder tmust the question. City Engineers Thant is a eon -meandered lake. Mr. Ruts: If it's non -meandered that means it's platted? City Engineers Yes. Mr. Vince with e Olson over ast two years in r�egared2toaMcxusickhve been iLakes hetsaid that nat some. iuturehdattee no matter There, goings tote might be able to be a hearing on the 13thcontribute regard sfor to what per eproject.project at McKanick Lake. procedures the Cit::y could take to get funds for a . NFThI ,en BUSIl18®S The rtin regard to cost to City Engineer ThirAvenue SoSouth fortted a ftravellit 125 feeet north from the Center line of. East Hurlingtoan Street, and also to open the street from' he SerCente line of East Burlington Street to the Center line of East Dubuque' Councilman Powell.' I move we have the hearing on this and set thedate for February 8th at 71s30 P. M. Councilman Iverson seconded the motion. (all in favor). Administrators PEE you don't have a petition to open a street. it's pretty hard to set up a haring. Councilman holder Request the wieses to get a petition in requesting the entire street be opened. then. Councilman Psterescas If they want to, the wieses should petition for vacation of the whole struts. we will act on the whole thing in March. Councilman Powel:.Ls I move the hearing be postponed until such time as we can clarify the conflict of interest. Councilman Holden seconded the motion. (all in favor) . • (January 11, 1966-continued) 4H9 • It. Thompson, the Ikailding Inspector, suhmitted a report of the Planning a Zoning Commission :in regard to the request for a variance permit by E. 0. Iverson (nursing home complex) "The Planning rand Zoning Commission, at a meeting held on January 3, 1966, recommend& that the E. 0. Iverson complex be granted a permit. The site is bomdered on the West by South Greeley Street, on the North by West Olive Street, on the East by South William Street, and on the South by West Oak Street." Councilman Molds mowed that the variance permit be granted, Councilman Peterson seconded the motion. (Councilman Iverson did not vote). Administrator: It loss decided a fee meetings ago that it might be a good idea 'o get an overall p.:Lon for State Aid Streets in the City of Stillwater.. Mr. Elliott of Banister. Engineering Company has submitted a report on unimproved sections of the straits. Sometime in the future we could set a meting date to review this report. Mt. Elliott was prescient at this meeting, at this time he explained the report briefly. Administrator: I wander if the Council might want to meet in the very 'near future - the meetings would be exclusively for State Aid Street Program study. Councilman Powell: t move we have a special meeting to discuss the State Aid Street Program on January 25, 1966 at 7:30 P. N. Councilman Peterson :aconded the motion. (all in favor) The Administrator was:: then asked to review bond issues, etc., and have financial figures available at the meeting on the 25th. NNW BUSINESS Notice of Claim, Its.. Carolyn Schultz vs. the City of Stillwater, occasioned by an accident involemEng Mrs. Schultz's husband, Arlen SchrItz, which resulted in injuries which ult:La tely caused his death (construction of new City Mall). Claim in amount of $41L,000.00. The Administrator ,escorted that a copy of said shim had been forwarded to the City Attorney and the: grog Agency en January 5. 1966, On motion of Councilmuen Powell, seconded by Councilman Iverson, Building Inspector's reports covering activritiea during the months of November and December, 1965. were approved. Building Inspector: We have received a request from village Noma for a variance permit for a duplex one the corner of Linden and North Third Streets. This man cam in and asked for a permit at 3:30 this afternoon, and they want to start digging tomorrow. Councilman Peterson moved that the request be referred to the Planning a Zoning Commission, Councilman Powell seconded the motion. The vote, on roll call, was as follows: councilman Iverson: Abstained Councilman Nolde: Abstained Councilman Peterson: Yes Councilman Powell: Yes Mayor Charlsen: Yes • • (January 11, 1966-continued) • i4 • • On motion of Counc:Llman Powell, seconded by Councilman Peterson, the Clerk was directed to adlvettise for bids on official printing for the year 1966, returnable February 8, 1966. On motion of Councilman Powell, seconded by Councilman Nolde, the following Auxiliary Policemen and Volunteer Firemen were reappointed for the year 1966: Volunteer Firemensi Etsfern Andrews John Sherin David Chial Richard Colemier Richard Powers Kelvin Blodgett Paul Glaser Kenneth Andrews Jack Doerr Louis Garavalia, Charles Glaser Jaws McDonald Vincent Turnblad Bernard Peltier Dale Krongard ORDINANCES None Auxiliary Policemen: John Berg James Doroff James Eder Ted Gillen Herbert Greene Lawrence Narvieux Edward Raeder David Knefelkamp Donald Meyer Thomas Montpetit Harry Sable George Warner Gerald Zolldan Mike Reber Norman Webb RESOLUTIONS The following resolutions were read, and were on roll call, unanimously adopted: 1. Directing the: Payment of Bills (subject to approval of City Attorney) I. Fixing Date ooe Opening of Sanitary Dump (repassed) 3. Authorising H3secution of Easement (Edward L. Bliss) (repassed) 4. ,Authorising Paayment of Contributory share and Additional Contribution Due to Publics Employees Retirement Association. 5. Vacating a peer of East Poplar Street in the City of Stillwater Councilman Iverson: Councilman Nolde: Councilman Peterson: Councilman Powell: Mayor Charlsen: ADJOURNMENT On motion of Councilman Nolde. adjourned at 11:447 P. M. Attest: ' ) Did City Clerk Yes Yes Yes Yea Yes seconded by Councilman Powell. the meeting �� ' % Mayor • • 471 • re Council Chamber Stillwater. Minnesaota Special Meeting January 25, 1966 7•00 P. M. The meeting was caelled to order by President Charlsen. Present: Councilmen Iverson, Peterson, Powell. and President Charlsen. Absent: Councilman Bolde Mayor Charlsen: 'ahis meeting was called for the purpose of discussing the report on Municipae1 State -Aid Street study, but Dr. Blodgett, our local head of Civil Defense, has asked for half an hour or so to discuss the Civil Defense headquarters in tie new City Hall. Dr. Blodgetts First I would like to introduce Mr. Dick Anglim from the State Civil Defense Department. I want to say that Dick has been extremely helpful to me in oorganizing this thing; he has spent a lot of time with ire and I want you to know it, and he knows it, that I appreciate it. I would like to have Dick just explain in his words the Emergency Operating Center. Mr. Anglia: In your retention of the architect for the building of this new municipal hall, rota have instructed this gentleman to prepare preliminary plans. This center would give you a tool to conduct emergency operations in the community should iit arise - should there be an enemy attack or a disaster. It is primarily a mansagsment tool to assist you in managing the community. It would also have a .dual use for whatever purpose you would want it to sarve. Meeting space is one of the reasons you would like to have additional room. Going into some of: the details of the project, you would match funds with the federal government:,. The first step was the feasibility study; youmatched funds with the federal goverrnment on that. Additional detail was submitted to include who would operate Ln this location - city employees, medical specialists. etc. A preliminary estizsate was submitted by the architect as to various costs involved, and this: amounted to $70.000. The government has agreed to match funds with you, so. as it stands now, the federal. government has made available some $35.300 for tI:kts particular project. The last step would be the detailed instructions to bee prepared by the architect on general construction, mechanical and electrical. The money is available and what is needed is the detail work. p,:f Councilman Powell:: Just so that it's on the record, how long is this offer good for? Mr. Anglia: There', is no time limit on this - it's pretty much common sense that we anticipated this would be undertaken within a year and completed within another year - probably eilghteen to twenty-four months. If it went beyond that period we would be getting questions from the federal people, "how come?". One of the things they are interested in is that you people will gm along with the project that you have embaarked on. Any money that has been committed and won't be used they would like turned back, because there are other participants that are interested in this. type of thing. There are a few common sense items that we are dealing with hare. Mayor Charlsen: I:s this estimated cost of $70,000 including the completed cost - say, equipment for: the kitchen, etc.? Mr. Anglia: The aarchitect said this would be a completed structure. When this particular facilit•:y is completed, the federal office wants to know it would be an emergency center , with emergency power generating system, etc. They understand and the architect ',understands, that this is the complete center. Administrators Th:.is includes the emergency generator also? Dr. Blodgett: Yes„ and also air conditioning. • • • Mr. Anglia: Thera must be sufficient mass to the structure to stop fallout, etc. This would the a self-sustaining center; it would have iti own electric power, and the generator would have a fourteen day fuel supply also. is really gettingtdown to some of the day to day features of this center. Councilman Powell.: will this be for the whole City Hall or just that area? Mr. Anglia: Just: the first floor. Councilman peter -on: How about the money? we are getting $500,000 from the bond issue. Mayor Charlsen: 1 asked the Administrator an opportunity esti atedhsquare footage for the "garage first; did you have Administrators °fine figure still stands at $60,000 for the garage. including equipment kand •construction of this 'was checked with the suitable thegineeriand S. Racchini.lding to house City's City Engineer: It's $8.00 per square foot just for the building. Councilman Peterson: foes this include the cost of equipping the garage? City Engineer: Yes. Administrator: The City attorney feels we can use theproeeeds, whatever is available. for 'equipment in the City Hall. I amof neededthethatyhall t the interest would lea long way toward the equipment itself. City Engineer: 'there are two other items that should be included in the garage cost - tkie watermain and the sewer. Councilman Peterson: we will just break even. Mayor Charlsen:s In the new City Halls they have been building, and other.. public buildingsse they have included Civil Defense facilities? Mr. Anglin: yeas we have had new construction as well as modification of existing struceores. Councilman Peterson: I don't see how we can spend $35,000. Mayor Charlsen:.: I would just like to see it done - then it's completed. to do the contractor is Dr. Blodgett: It puld tttheice fact.ethathyou don't have money hanging around out of there; I appreciate on trees, but to go this much further wouldn't entail too much l more n he what youshave already willone. It wouldhave in there, ando heyspaceas willbe needed in. the. cheapest space yo future. chest Councilman Peterrson' Can we pay this on time. or is this just for the put of land? Administrator:: The Council can. by simple resolution, do this; but, keeping in mind that ;this is a tax item, you could spread this over ten years andmake a levy in that real property fr^01 each year, and retire certificates of ness. You co•.ald levy annually an amount sufficient to pay the interest. Could the room be used, when not in use for Civil Defense. for voting? Mr. Anglian Wes. Adminietratoaa could the City have this room available for public use at a charge? Mr. Anglian That's up to the City. • • • • (January 25, 1966-continued) N 4 73'v e • Administrator: Thisa soon would be available then for every day office use? Mr. Anglia: Yes. Councilman Peterson:. Maybe at some later date we might be in a better position financially# to do this. Mayor Charleen: What if we put this off until we get the exact figures on the garage? I would say" that would be within the next thirty days. Is that going to throw off planninng7 Mr. Anglia: No, batt as far as the Federal Government is concerned it would delay the start on this particular structure because the architect has to come up with drawings, etc. Councilman Powell: Say we notified the government that the City wasn't financially able to do this for two years, and say that the cost would be reaction todthis? the �wbuld you keeptthwhatatitat stethat cost, e old estimatesaround?would �Wouldthe �theyrereject it because we waitsed7 Mt. Anglia: No - itt would be analyzed on the basis of the new estimate. Mayor Charisen: If we wait until we get the garage figures, and get bids on sewer and water, andd if we picked up $10,000 or $20,000 on this, it would help. Councilmen Peterson:: I just don't see how we can do it. we have to sell certificates to supppart the general fund because of flood costs. Mayor Charlsen: As it looks tonight, we can't possibly do it, but give us another 30 days to wee what figures we can cone up with. Mr. Anglia At thatt time I would want a letter from you over the Mayor's signature indicating what your intention is at that particular time. If this is a 'go', state that the architect has been notified to proceed, etc. If it is a'no go', state fthat. Thirty days would be reasonably soon. Mayor Charism: Thank you for coming over, and I as sorry we can't just say. go ahead. Councilmen Powell: I received a telephone call tonight from Mrs. Kenneth Potting; she asked :Le the City would flood a 25' x 50' portion in their yard so all the neighborhood kids could skate there. She said if the City would run water in there,taw would be sure it stayed in. I said if enough people were benefited, the: Council may consider it, but it wasn't the Council's usual policy to do this. Councilman Peterson: If you do it for than, we will have to do it all over town. I think Counueibsan Powell should be instructed to call Mrs. Potting and tell her the Counci.L cannot do it. Councilman Iverson:: I wouldn't be in favor of it. Mr. Duane Elliott coif Banister Engineering Company presented to each Council member a copy of thus Municipal State Aid Street Study for the City of Stillwater, which was prepared Iby Banister Engineering. Mr. Elliott explainned the highlights of the report to the Council, and stated that the Construction' allotment is subject to change, but is generally based 50% on the populatievn and 50% on the needs of the community, and was generally on the increase. • • -I - Councilman Peterson., The maintenance allotment is the same year after year; is there a reason f st that? City Engineer: We trot $1,500 per mile of State Aid Streets; that's why there is very little; variance. Mr. Elliott: A bloock by block survey was conducted to determine the condition of your streets. Yaws engineering department keeps a very valuable record of traffic counts. Part of the block by block survey reviewed drainage. Whet there Ss a convenient solution for separating storm water and drainage fro sewers out of the syystem, this should be done. One of these situations is Greeley Street. We also reviewed your water distribution system; there are that do not have watermains or are small private lines. Once you put in ahigh type street surface. you are not going to go back a fewyears later and tAdministrator: Since he is discussing water, the Engineer and I had a discussion, and were thinking it might be a good idea for the Council to meet with the Water SoardS some day soon; it is our feeling that plans should be submitted to our Enginneering Department when future watermains are installed. There are many mainr in town which the Engineering Department doesn't have any ides of where to. find them; Iam sure they would have no objections to submitting their plaans to us. This is something for you to think about. Mt. Elliott stated tltat Greeley Street from the South Corporate Limits to Myrtle Street had pr_lority and also Laurel Street. The total expenditures for Greeley Street woould be $190,372, and, with State Aid funds availlable there would be a defllcit of $122,580 because of the items which the State does not participate in, ouch as new sidewalks, sewer and watermains, etc. Councilman Peterson: Can we eliminate fixing part of it this year? Mr. Elliott and tire Engineer then figured the costs for fixing the street partilutly, and reported that there would still be a deficit because o.E the non -participating items. Administrators In vi..ew of the fact that we have been doing a lot of heavy financing - this is noot my recommendation - but, the Council has the authority to bond itself and thee bonds can be paid from levies. Councilman Powell: What would happen if we matted Greeley Street and ed like we would for any other street? Councilman Peterson: It would probably break up by next spring. Councilman Iverson: Would it do any good to study this a little more? Mr. Elliott: That wouuld be a goodidea - Ron and I can kick this around a little bit. Councilman Peterson: I move that this item be referred to the Engineer for further study and report on February 8th. Councilman Iverson secronded the motion. (all in favor) Councilman Powell: Wirth the thought that they try to get it within our limitations. Administrator: On the repairing of the lift stations because of flood damage, the estimated cost to ffix them is tout $7,000: I have been informed that anything that's done noaw at this stage of the game is not considered an emergency any more, so Lt would be advisable to call for bids. Councilman Powell: I move that the City Administrator be instructed to advertise for bids for 'sewer cleaning and repair parts for lift stations, returnable on February :13, 1966. • (January 25, 1966-continued) Councilman Peterson seconded the motion. (all in favor) RESOLUTIONS me following resolution was, on roll call, unanimously adopted: 1. Fixing Compensatian of Janitor (Edward McKnight - $110.00 per month) ADJOUIT On motion of Councilmen Peterson, seconded by Councilman Iverson, the meeting adjourned at 10:31 P.. M. 11 ii• L$ CP Mayor Attests 476 e e • Council Chamber — Stillwater, Minnesot_s January 27. 1966 4:30 P. M. Special Meeting The meeting was called to order by President Charlsen. Present: Councilman% Iverson, Nolde, Peterson, Powell, and President Charlsen. Absent: None Administrators I woould like to inform the Council at this time what has been done and the orders that have been given to be carried out in connection with the revaluations of all the real estate in the City of Stillwater. The revaluation, as reported before, has been completed. Orders have been given to the Assessoor that, as soon as humanly possible, he is to get cards ready, and on the casrds put the new valuation on real estate for the 1%6 taxes. He is going to mail these cards out to all people owning property. They will be notified they have an opportunity to appear before Chris Be. Carl Christensen), the head man of the County ing team, along with our local :mor and John Clarey. The reason for this is. why should the Board of equalis::ation take the heat for something that was done by a man from the County offi..ee? Let these people talk to them first. Councilman Nolde: 1W me there is a couple things that came up I didn't think were right and we sheould all know about it and take some action. Number one - I met with- a man who. Ls doing the County of Washington ( ing) Mr. Krueger; I told him we are al:I through with our revaluation. Before meeting with him, I went to the local *tax assessor to see what the new ed valuation would be on my property: he said it was confidential and couldn't divulge it - this was orders from Mr. nelson. I then went and sat down with Mr. Krueger. I told him that Mr. Kelson had said no one should know what the new valuations were. He said, the minute we are through with an area we take this letter and put the new assessed valuation on it and mail it to the people. He said that all information - anything to do with any kind of government - is not confidential and you have to give this information. Another thing - Mr. Nelson told our assessor to bring back our old records and not to do anything wiith them. There is 110 pieces of property not put on the tax rolls yet; in thle event we don't put it onunderthe old system and we find we don't want too go along with it, we are still going to be forced into using the new systen:C Councilman Iverson: Now can they force us into it? Councilman Nolde: They can't. If it hasn't been done right and we can prove it hasn't been done aright, they can't. Administrator: Were you gentlemen present in the County Assessor's office prior to taking on this job? At that time I believe that you gentlemen were told by Mr. Kelson that this reassessment would have to be done: at that time he informed us that tithe cost to have the State men come in would be quite a lot of money. He them said he would put two of his men from the County on the job and two men from the City: then he made this statement - that the new valuations will not ego into effect for tax purposes until the entire school district has been completed. He also said that when this reassessment is being done it would bte unwise to release figures because it would get every- body stirred up. Nod any of the City records ere confidential. Councilman Nolde: Th%e State of Minnesota is doing the County - when they get through they immediately send out this letter and they hold hearings. Administrator: Our semis will be able to come in and Chris will have to • • • to (January 27, 1966-continued) 477 • • WWI explain why things woes done as they were. This is the purpose of the cards and the purpose of the (hearings. Councilman Nolde: What: are we going to do with the old system? Administrator: This ins what Chuck wants to know. The houses that are not on the old system he has to put them an the old system. then he has to put them on the new system.. Re has to there is no other way of doing it. Not that he doesn't want tm do the work. but he was just saying how much work is involved. Mayor Charlsen: We don't have any totals or anything yet. Councilman Nolde: *act property has the amount of land and the value on the home - this is what dettermines your taxes. Administrator: If anywise wants to know the situation on his property he should be given this informat::Lon by card or letter. Councilman Powell: Whaen this new ed valuation goes into effect tiweh kknow what it is; rather than ing 93 mills we may be able to get by mills if it has increassed so much. Administrator: If everything would remain pretty much the way it is now, dollar and cents wise,. it would probably be the same except in cases where there has been some exrttsme changes. Councilman Powell: wee are assuming that this was done ina buinesslik'se fine. and fair ways if we can dos something to get rid of these inequities. Administrator: You can reassess till the cows come home. but if your governing bodies don't cooperate you have defeated your purpose. Councilman iblde: The Council should decide on getting this tax office up to date - get the old system up to date even if you have to spend $2.000 for extra help. Administrator: We hand a discussion on that, Chuck, John Clarey and I. the other day. goingito Showan lde: In the psolpLs whathl the they arete is going ton beeg getting everyone didn'tttey are ell our people that. Councilman Iverson: :Now did the old books get up to the Court Nouns when they weren't supposed to boas up there? we had a clear understanding that thii whole town should be revalussd and it was clear that it wouldn't be finished until the Whole district was finnished. Administrator: /hese are things Chuck can answer for you. Mr. Thompson and Mr. Clarey were called and asked to join the meeting. harryorovrdere. to ask asuemfquestions onut a conversation e dd wheuwere ovehWhatwthinal decision so far as notifying the people by post card? Mr. Thompson: mat we are to do so. Administrator: And wasn't it the general idea that when the oticesoces werwhoa? completed. the people would be notified that they could appear Mr. Thompson: me Bogard of Equalization. Administrator: I mean first. Mr. Thompson: Me. and Chris. Administrator: They' would have an opportunity to talk to them first so the Board • • • i 478 • (January 27, 1966--continued0 • • of Equalization woulem't be put in a position where they would have to since adjustments on somettAinq that was done by Chris. What did we decide to do on the books? use ttte old form or the new? Didn't we discuss about putting it under the old systkem? Mr. Thompson: We havve to put this on there; we can't stall this any longer. What are we going to use? The old formula or the new? This new stuff that goes on the tax rolls.' goes on in 1966, payable in 1967. Councilman Mold.: Mat we are concerned about then is what we are going to do with new property', Mr. Thompson: I donl't think you realize the amount of bookkeeping necessary in that office. Administrator: It i:.s our understanding, and we are going to insist on this, that the new valuati&a:s are not going to apply on our property until the entire school distri..et is completed. Mr. Thompson: We haire assurance from the State that the entire County is going to be done. Councilman Molde: Thu are going to put 1965, payable in 1966, on the old books. What about the property for 1966 payable in 1967? Are you going to put those on? Mayor Charlsen: You:have to put them on. Administrator: Befo:.re it's applied to any piece of property. the entire County has to be donne. Once it's done, the Board of Equalization can only alter this 15% one way or the other. Mr. Thompson: It has to be approved by the City, County, and State Department of Taxation. Councilman Molds: B4efore they even get into the Court Mouse the Board of Equalization can chaange them any way they see fit. Administrator: Thiss is not right, Councilman Molder if the valuations were changed greatly by tEhe local Board of Equalization. they wouldn't be approved when they got to thee Court Nouse. Councilman Bolds: WTnt happens when this comes before the Board of Bqualization and we don't think iit's right? Mr. Thompson: I thiiak you would almost have to blanket it - you could increase or decreases by 15%. Councilman Moldez that would have happened if we assessed our own town with our own men? Administrator: Eventually you would have to come to the standard sment that is used throughnout the State. Mr. Thompson: If wee would have hired a certified property appraiser, there is no assurance that that appraiser would be accepted by the State .Department. The question that ycou brought out at the last meeting on, are the homes in the townships going to be appraised at the same cost per square foot - the answer is still yes,. because if it isn't there is going to be a war and I am going to be at the tread of it: Land values in the City of Stillwater have gone up. Administrator: Our assessors have disagreed with Chris on assessments, but it seems that in source cases they have had some influence in getting him to change his mind; for. the overall picture. though, he stayed pretty close to the rule. It may seem that we are headed in a bad direction. but if the entire school distrilet and county is done on exactly the same schedule. I don't think we have any problems. • • (January 27, 1966-continued) �. e 479"e • Mr. Thompson: I Usti -eve that Mr. Christensen and Mr. Burns are honest people: they are using that same formula throughout the entire area they have covered: that is on buildiw.ags - not land. Administrator: It. is my opinion that the job is now completed: the ground work has been laid for sending out the cards. All people will be heard before you and Chris. If somas individual should come into your office after you have completed this, I: don't believe we can take the position that we can't release those figures. I: would think that we can no longer say that this is confidential now that they area all done. Councilman Molder: Cid you have orders not to divulge any of this information? It. Thompson: Pees. I did: Councilman Iverson: What were you told to do with the old books? Mr. Thompson: These books will be put away in a safe place and kept. Councilman Petersmons Who has the old books? Mr. Thompson: I do. I have the old books and the new ones. Administrator: Mere the books at one time in the County Assessor's office? Mr. Thompson: Ye:.s. As we completed the plates, they were then taken to the Court Mouse for thhe girls to verify our figures: then they put them back on the books. They are .1111 recorded on the big ledger books at the Court House. Administrator: Auad so are all other communities that are done. Mr. Thompson: I .aaked for the books, and he said if you want to take then you can, but I was to.Ld not to give any information out and I don't think this is right: this is no. secret. I try to do this with anybody that asks me using the new valuation: and the present mill rate, but we don't know what the mill rate is going to the for 1967. Councilman Molder: Bow did you arrive at what our ed valuation is on our book.? Is there .any way you can come up with what would be the assessed valuation under the new system? Administrator: I: have asked him for this as soon as he can get it ready. Mr. Thompson: Thais will take a little time; you have to take the ed valuation off of each one of these books. We still have to put about a million and a half dollars on the tax rolls. The buildings in 1965 - they will go on in 1966, payable in 1967. Mayor Ch s !Du have directed the Building Inspector as to the direction to take, so I done! think there is anything more we have to do. Administrators Wi4I1 you find out for the Council whether or not the City of Stillwater's new valuations will be applied before all of the school district has been wed? Mr. Thompson: Abosolutely - in writing. Administrator: AALso, include Washington County in that. Councilman Wolde:: Co a step further and find out what we do with the homes that were supposed to go on after January 2nd, payable in 1967 in the event the other parts of the Counity don't go along with this new system. Mr. Thompson: You: spoke of sending cards to every taxpayer in the City of Stillwater - the 'County ie going to put a notice in the paper. Administrator: Aux individual notice would probably be better. Check and see. so long as Chris 'vas the foreman, perhaps we can use his name on the notice as the appraiser; ju:sst ask about it. • • • 7480 (January 27, 1966-continued!) a • Mr. Thompson: If yam send it out from the Assessor's office, it has to be signed by the assessor. Administrator: In year overall opinion, do you think the man was fair? Mt. Thompson: Yes. Mt. Clarey: As far as buildings, he is an expert, but he doesn't :,ndsrstand property values (land values) in the City of Stillwater. Administrator: well!, gentlemen, you may have to make some adjustments. Councilman Wilde: Mkt the assessed valuation of the City of Stillwater and apply the amount: of the money against this assessaent valuation and Ise what this comes out to: we will see how we are going to be coming out. Mr. Thompson: Do yaw still think then that we should use the card system? Or the letter systems? Mayor Charlsen: In order to handle it, you are going to have to use the card system: each precinct could have an individual date. Councilman Iverson: right? Nr. Thompson: Yes — of Stillwater. Councilman Iverson: on the old books? Your orders are to send out notices for the hearings, a notice to each individual property owner in the City Also. update the old books and put this new property Mr. Thompson: Yes. Councilman Iverson: And we don't go into this new system until the whole County is done, righat? Mr. Thompson: Yes. Administrator: we Would have a letter from the proper officers that the City will not enter this system until the whole County and school district are done. Mr. Thompson: I wonder if we can get them to came in (Nr. Christensen and Mr. Burns) . Administrator: Dewey Belson promised me faithfully that Chris would be assigned to this jobs. Councilman Powell: In view of the fact that we haven't had too good public relations on this. can't we have a release to the newspaper that cardswill be mailed out, and in they have any questions it will be stated on the card that every property owner will have a time set to be heard should they have any questions. Administrator: Thates a very good idea - we will work something up. Mt. Thompson: Don'ts you feel that these people are entitled to this infor- mation? we are all agreed on this? The Council agreed unanimously. ADJOURNMENT On motion of Councillman Powell, seconded by Councilman Peterson, the meeting adjourned at 6:12 P.., M. Mayor Attest: • 48-i)a • Council Chamber Stillwater, Minnesoaa Special Meeting February 3, 1966 4:30 P. M. The meeting was cal:.led-to order by Vice President Powell. Present: Councilmen_ Iverson. Peterson and Vice President Powell. Absent: Councilman Nolde and Mayor Charlsen. Also Present: Phillip Eastwood, Ronald Ehlinger, Lester Brower, Peter Racchini Vice President Powell: This is a special meeting, called to discuss a suggested street lighting program as recommended by Northern States Power Company We have a small problem with an additional room for the Clerk of Court (in the new municipal builihinq), which we will take up immediately. Is there any discussion on this maw? Mr. Racchini explained that, due to the appointment of a new Clerk of Court, it would be necessary to include an office formthe new building - he presented plans to the Council showing the room proposed to Councilman Peterson' moved that the change be approved: there was no second to the motion. Vice President Pow«11: Is there any objection to bringing this up at our next meeting? Administrator: Councilman Nolde and Mayor Cherieen have indicated they would approve this. Vice President Pow.tL1: In order to do this officially, we have to have a quorum. Councilman Peterson: I will withdraw my motion, and make a new motion that we carry this over tow Tuesday. February 8th. Councilman Iverson( seconded the motion. (all in favor) Vice President Powell: At this time we will turn the meeting over to Mr. Frank Graham of Northern States Power Company. and Mr. Gene Nelshons. Mr. street Grahams proposals'. here 0re presenting thisto Northern cStates omunitie mnew in our system. Mr. welehons will tell you what we intend to do. Mr. welshone: I tlhink you fellows have had some suspicion of what is going on here: the thing wee have to contend with is two problems. One is that we have comeihout the ntosthetpointtl in lighin ting wherest of rtowns we havetarvery seriouswhole area problem inathet d we have incandescent light! has become obsolete. We have made rate adjustments for all of our lights (effective April 1, 1967). Fluorescent and mercury vap r lighton�e have come down in price and incandescent have gone up in price: yo that are going up Si price. The thing you have to your advantage though is that you have a multitsude of incandescent lights in town: with these coming oown. it will soften the b:1ow of those that are going up. You and only youhave lumen lamps left: most towns got rid of then a long time ago. You missed the 1,500 lumen changes and the 2.500 lumen change. You are already two steps behind most other communities. This is going on all over the country - not just Northern States Pawer. Your light corresponds generally with lighting we find in the East. • • .� n (February 3, 1966-continueod7 48 G We are talking about ere -doing a town not only from the lighting standpoint, but also for looks. The mercury vapor lamps we will use will be used on a wood pole, the same as you Lave now in the residential areas. Mt. Graham: We have made a complete proposal of your entire city here; the present lighting and ttLe proposed lighting. This is a complete proposal, but we also have anotWAer proposal breaking this down into a four year period. Our company will do at complete change over at no expense to the city. Complete propose:11for converting all City street lights: Present lighting:- overhead Present rate Amount 125 - 4,000 lumen incandescent $ 30.00 $ 3,750.00 17 - 6,000 lumen incandescent 40,00 680.00 25 - 10,000 lumen incandescent 50.00 1,250.00 24 - 23,000 lumen fluorescent 100.00 2,400.00 246 - 1,500 lumen incandescent 22.00 5.412.00 $13,492.110 Effective April :1, 1967 17 - 6,000 lumen incandescent rate adjusted 49.20 .15640 25 - 10.000 lumen incandescent rate adjusted 63.60--r340.00 13,988.40 24 - 23,000 lumen fluorescent rate adjusted 78.00 ',52800 Summary A8pri1 1, 1967 13,460.40 Proposal Annual rate 388 - 7,000 lumem mercury vapor 45.00 17,460.00 24 - 23,000 lumen fluorescent 78.00 1,872'.00 25 - 11,000 lumen mercury vapor 55.20 1.380.00 proposed lumen 3,543.000 $20,712 .00 present lumen 1.773.000 - increase 1,770.000 Summary Proposed rate April 1, 1967 $20:712:00 Present rate April 1, 1967 13,492.00 Net increase $ 7,220.00 Ornamental decrease April 1. 1967 1.173.00 Total $ 6,047.00 Pour year proposal for converting all City street lights: let Year Net Increase 62 - 4,000 imam incandescent to 7,000 lumen mercury vapor 17 - 6,000 lumem incandescent to 7,000 lumen mercury vapor 25 - 10,000 lumen incandescent to 11,000 lumen mercury vapor 24 - 23.000 lumen fluorescent Overhead Increase $ 617.00 Ornamental Decrease 1,173.00 - $.556.00 (February 3, 1966-continued) 483� e 2nd Year Net Increase 125 - 4.000 ]lumen incandescent to 7,000 lumen mercury vapor 17 - 6,000 3lroan incandescent to 7.000 lumen mercury vapor 25 - 10.000 ]lumen incandescent to 11,000 lumen mercury vapor 40 - 1.500 Munn incandescent to 7,000 lumen mercury vapor 24 - 23.000 ]lumen fluorescent Overhead Increase $2,090.00 Ornamental Dec 1,173.00 3rd Year 125 - 4.000 Iluaen incandescent 17 - 6,000 Lumen incandescent 25 - 10,000 Ilmmen incandescent 24 - 23,000 Emma Fluorescent 143 - 1,500 Iluman incandescent to 7.000 to 7,000 to 31.000 lumen mercury vapor lumen mercury vapor lumen mercury vapor to 7,000 lumen mercury vapor Overhead Increase $4,851.00 Ornamental Dec 1,173.00 eth Year 125 - 4,000 Iuumen incandescent to 7.000 lumen mercury vapor 17 - 6,000 Lamm incandescent to 7.000 lumen mercury vapor 25 - 10,000 Mart incandescent to 11.000 lumen mercury vapor 24 - 23.000 Ibsen fluorescent 246 - 1,500 Masan incandescent to 7,000 lumen mercury vapor Overhead Increase Ornamental Dec $7,220.00 1.173.00,,,.. + $ 917.00 + $3,678.00 + ; $6,047.00 Councilman Peterson: Would we get this decrease on ornamental lights if there was no change invollved? Mr. Grahams You would get it if nothing was done at all. Mr. Welshons: The reason we gave you the complete proposal is because we wanted you to see it as a complete proposal. then you can act from this as to what you wish to do. Mr. Graham: If y. a completely did the whole town, physically it's an impossibility to change all of tide lights in a year's time. From a budget standpoint we try to breakk this down ones a four year period. I am not saying this is the way you should do it, but it is a.plen. In the first year !your net billing would be $556.00 less than you are paying now. The second year it would increase to $917.00; the third year it would increase to $3,678.001 and fthe fourth year it would increase to $6,047.00: your budget problems wouldn't lle bad the first year and the second year as you would take your decrease on the ornamental lights and use that. Councilman Peterson: You wouldn't add or subtract any fixtures? Mr. Graham: No - oonly if it was the Council's intent to go into an area where there has been soma growth and you wanted new lights installed altogether. Councilman Powell: If we went into this program. how long would we have to wait? Mr. Welahons: If !you were to accept this, we would consult with our Operating Department and te1=1 them the situation: we would come back to the City Council and tell you the situattion our Operating Department is in - this is the only way we can give you an answer. Councilman Peterson': If we decided to go into this four year plan. and after the first year we wanteed to speed it up. are we restricted to a four year plan? • j (February 1, lmoo cmuau., a, (484 'ow\ e • Mr. Graham: No. The anmwer would be more than likely yes that you could speed it up. Vice President Powell: This plan has two desirable features. The first is more lighting, of course:, and the second most desirable feature is that we can plan for it in our budget. Knowing how tight our budget is, we would almost have to stick with a foam year plan. Councilman Peterson: Pnankly, I think this is a wonderful plan. I move that we follow this plazaas proposed by Northern States Power Company over a four year period, and tthat they be contacted to start as soon as they can. Sr. Graham: We can't tall you the starting date until we go down and talk to the Operating Department. Nr, welshons$ We wouLA like to getas many of these accepted as possible, then our Engineering anel Design Departments can do the field work. Councilman Iverson then: seconded Councilman Peterson's motion. (all in favor). Ne. Welshons: By aestivating this proposal, the rates are actually frozen as far as your community Lis concerned. Vice President Powell: .There is no question in my mind that this is a fine program. RBBCTAPICNS 'fie following resolution was, on roll call, unanimously adopted: 1. Directing the Payment of Bills. ADJOURNMENT Co motion of Councilman Iverson. seconded by Councilman Peterson. the seating adjourned at 5:49 P. M.. Attest:at-er-tijaj‘} -7D City Clerk Mayor rsi • 48e • Council Chamber Stillwater. Minnesota Regular Meeting February 8. 1966 4:30 P. M. The meeting was called to order by president Charlsen. Present: Councilmen Iveerson, Absent: City Administrator Nolde, Peterson, Powell. and President Charlsen. UNFINISHED BUSINESS (oust of order) This was the day and ties set to open bids on official printing for the year 1966. The Clerk rear the noti!ee for bids aloud: the Mayor inquired if the notice for bids was published, andl the Clerk informed the Council that the notice for bids was published in the St:Lllwater Evening Gazette, official newspaper of the City, on January 24, 1966. The following bid was tiers opened and read aloud: 1. Stillwater Evening Gazette Stillwater, Minnesota Straight matter at $1.80 per folio for the first insertion, anod $1.20 per folio for each subsequent insertion. Betra matter et $2.40 per folio for the first insertiomey and $1.20 for each subsequent in- sertion. (as set by the Minnesota Legislature) Councilman Noldemoved tthat the bid of the Stillwater Evening Gazette be accepted: Councilman Iverson seconded the motion. (all in favor). This was the day and time set to open bids on a new Police Car. The Clerk read the notice for bids gloud: the Mayor inquired if the notice for bids was published, and !the Clerk informed the Council that the notice for bide was published in the StillLwater Evening Gazette, official newspaper of the City. on January 19, 1966 and January 26, 1966. The following bid was them opened atd read aloud: 1. Erickson Post Company Stillwater, Minnnesota 1966 Ford Custton Two -door sedan $2,878.57 Less allowance for 1964 Ford 1,280.57 Net Cash difference: $1,598.00 On motion of Councilman Noide, seconded by Councilman Peterson, the bid was referred to the Public safety Director for study, and recommendation at the evening portion of this meeting. Mr. Duane Elliott appeared before the Council at this time in regard to a proposed Street Improvement program. In connection with this, the City Attorney rendered opinions on the following questions: • s (February 8, 1966-continue) ;486 • • 1. During Streeet construction. will the City be responsible for retaining •calls on private property should said walls be disturbed o:,r damaged during the course of construction? City Attorney's Opinsions Yes; the City would be responsible for any damage to, and repairs to, retaining walls. 2. Can the Ciity extend, construct or reconstruct the sewer system with ;monies from the Sewer Revenue Fund as established under Ordinance No. 368? City Attorney's °pi:rian: Yes; if sufficient funds remain to care for present facilities. 3. In connecttion with Question No. 2, would this include stubbing servMices from the main sewer to the property line? City Attorney's Opirsions Yes; if it would deem it an improvement to the present system. Mr. Elliott made recommendations in connection with the Greeley Street improvement; he stetted it would be nice to do the street as fax .as Churchill Street, but where time extra money could be raised is a problem. Hestated also that, "if we do this project, we are tied up for three years. It seems there are two storm sewers in question - one on Pine & Myrtle and one down by Lily Lake; if we were allowed to continue to complete the plans and get estimates, we could come in again in a month or two and talk some real sense". Councilman Nolde them moved that Banister Engineering Company finish plans on Greeley Street from Myrtle to Churchill Street, study the situation and make recommendations to the Council. Councilman Peterson seconded the motion. (all in favor). A letter was read at this time from Fire Chief Cormier and Police Chief Roepke, in regard to permansent appointment of four fire fighters and one patrolman. City Attorney Eastwood reported that he had met with the Fire Chief and Police Chief Roepke, and itt was decided to recommend to the Council that the four fireman on probation now be put on permanent employment as the six month probationary period' is up, and would have no affect on litigation. He recommended that ap_epointments be made permanent at this time, with an 'increase in pay as recommndded in the salary schedule previously set up. The question was as,ted, "what if the suit goes backwards?". Mr. Eastwood replied that the law has the power to reduce the Fire Department to the minimum number of men wanted. based on seniority. (See Resolutions) On motion of Counciilmn Iverson, seconded by Councilman Powell, the meeting adjourned to 7:30 PO. M. This portion of the meeting closed at 6:00 P. M. 7:30 P. M. - Meeting Reconvened The Meeting was callLed to order by President Charlsen. opening prayer by tie Clerk. Present: Councilmeen Iverson, Nolde, Peterson, Powell. and President Charlsen. Absent: City Admiinistrator • r1 (February 8, 1966-continued) 4877" APPLICATIONS On motion of Councilman Norwell, seconded by Councilman Peterson, a permit for six courtesy benches was granted to the United States Bench Corporation. (renewal); Insurance Cereti£icate also approved. On motion of Councilman Penwell, seconded by Councilman Peterson, a Junk Dealer's License was granited to Mr. Sherman Gordon, 207 B. Nelson Street. (renewal). reet, for AppliCation Sale and Off Sale. (first reading - carry overtoLicense 11 March 8th 3.2Beer meeting). On motn of uncilman ded by uncilman , an Off Sale Beery License vas granted toegooley snDowntownSuper Markkeetde3.2 406 East Myrtle Street. (renewal). Application from B. Jame Meister, 901 South Fourth Street, for Licensee :to.. sell 3.2 Beer On and Off Sale. (first reading - carry over to March 8th meeting). Application from C. H. Feelix, 413 South Greeley to Street, for Licensegto icense sell 3.2 Beer Off Sale. (firset reading - y e On motion of Councilman Peterson, seconded by Councilman Molds, a License to sell Cigarettes was grant.ted to Milton Krelitr (Reed's Drug Store) for a period of one year. (renewal). On. motion of Councilman -tilde, seconded by Councilman Iverson, a License to sell Soft Drinks was granted to Valley Dri-Kleenette, 333 South Main Street, for a period of one year. (renewal). Cn motion of Councilman Nolde, seconded by Councilman Iverson, a License to sell Soft Drinks was granted to Cavern of Music, Inc. (Kerry Lund) for a period of one year. (formerly in the name of Tom Curtis). Co motion of Councilman Peterson, seconded by Councilman Wilde, the following License - of ArthuroSwanson - nowse inp the names (of JameseSwanson andfDonnaaldyin the name Valsvik Snow White Cafe). On motion of Councilman. Noide, seconded by councilman Peterson, aticenosectosee to Sell Cigarettes was gram ted to the Midwest Vending Company, subjc filing proper applicatiaen. 4 p g (February 8,1966-continued) • COMMUNICATIONS From the National Gnuard Armory Board requesting annual appropriation for maintenance of Stilllwater National Guard Armory for the year. ($250.00) Councilman Nolde moved that the appropriation be made; Councilman Peterson seconded the motiom. (all in favor). See Resolutions. From Peter L. Racchaini, architect, enclosing copy of Contractor's price proposal for extension of Stair "B" for Stillwater Municipal Building. Councilman Nolde mowed that the item be tabled until the March 8th meeting; Councilman Powell secoonded the motion. (all in favor). From Peter L. Racchilmi, architect, enclosing copy of Contractor's price proposal for furnishing terrazzo floors in lieu of quarry tile in Stillwater Municipal Building. On motion of Councilmman Powell, seconded by Councilman Peterson, the above item was tabled untiit the March eth meeting, when Mr. Racchini could be present. (Councilman Iverson was opposed): Copy of letter addressed to Peter Racchini from Dean Lundholm Construction'. Co., Inc.; proposed change order for Adjustable Astragal at main'entrance, doorsof Stillwater Mlunicipal Building. Councilman Peterson mewed the change order be approved; Councilman Powell seconded the motion. (Councilman Iverson was opposed). -. From Fire Underwriters Inspection Bureau in regard to fire insurance classi- fication. (City had requested three month extension of time to enable then to bring Fire Department up to Bureau's standards, as the Bureau is intending to change the fire clisssification of the City of Stillwater from Class Five down to Class Six). The Council instructeea Fire Chief Cormier to direct a letter to the Fire Underwriters Inspectionn Bureau stating what the City had done to date, etc. From the State of Minnesota, Department of Health, _equesting that the City of Stillwater supply therm with up-to-date map of its municipal sewer system. The Engineer stated thhat a map was available, but was not up to date. On motion of Councilman Molds, seconded by Councilman Iverson, the Engineer was directed to submit thee map he had at the present time. (all in favor). From Col. Leslie B. Hanrding, Corps of Engineers, thanking the City of Stillwater for its cooperation in 'regard to the public hearing held on Flood Control measures on February 1, 1966. riTh e (February 8, 1966-continued) 489' • • From the University of Minneeaota. Department of Agricultural Short Courses, in regard to Minnesota Stat:a Fire School; and From the State of Minnesotan, Fire Marshal Department, in regard to Minnesota State Fite School. On motion of Councilman Noldde, seconded by Councilman Peterson, Fire Chief Cormier was authorized and directed to attend the upcoming Fire School scheduled for April 25th to April 28Uth, 1966. Minutes of Planning & Zoniung Commission meeting of January 3, 1966. Only one item was included in the mxinates - that of E. O. Iverson's request for a special use permit. The Commission confirmed its previous statement that the permit should be issued. UNFINISHED BUSINESS (out ooE order) This for hearing Proposed ovement No. 54-1 5e (installation oft Sanitary Sewer Assessment, day and time and Wat retain inn South SixthStreet from West Marsh Street to "Nest Orleans Street). The. Clerk read the notice for bearing aloud; the Mayor inquired if the notice for hearing was published„ and the Clerk informed the Council that the notice. for hearing was published in the Stillwater Evening Gazette, official newspaper of the City, on January 211. 196S, and mailed to property owners as required by law. The Mayor then opened the hearing. Mr. Jack Thoreeen, appearitng for School District $834: Acting on behalf of the Sabool Board, I am appearing as their attorney.. This last er waseput in alongssed by the ball *park, andethe echoolard at eboard ffeeltlng. An they should doive nothing about it. The total cost of the project was, around $9,000, and about half would be assessed against the sochool district. The School Board has not been ablleeito justify acceptance of the, assessment. This is. a site that is too large site would never be sold Iby the School District. It is difficult to see how it could be of any benefit to their property. We requested that the Council review this. Councilman Nolde: We assssased it to the benefit of property owners and the benefit of the school sysatem. Mr. Thorsen: It was ass®ssed and paid for by the school district. Councilman Nolde: No it wasn't. It was assessed against both school and property owners, and the school paid the larger share because of the depth and size of the sewer. When the school needed sewer, we assessed to the property owners also. The Lily Lake residents wsill probably pay when the assessment is to their benefit. this ect and t n't atythathtime n: Forhthatreason eing wentnahead and gave outibidss objectionable for work tobe done, with the understanding that there was no problem. We couldn't have done the project if there wound have been any disagreement on it. Mr. Thoreen: There shou:,Ld have been some notice of it. The work has been done and there is nothing we .cam do now. Mayor Charlsen: It was published in the paper three or four times before the job was done. • • (February 8,1966-continued) • • DELEGATIONS OR INDIVIDUALS 'rut of order) Mr. Robert Katz Fairmeadws You assured us the dump wou:ld be run right, and in accordance with the land right operation. We think tthat since the dump has been opened it should be regulated, and ouanisledlize titthe wou d betownship regulated?regulating Youihavt. e aaresponst is ibility ing to be done sincee pro you pro to the citizens of Stillwatcer. Councilman Peterson: It hats onlybeen a in month. The bulldozer doesn't look like it is large 9 Mr. Betz: Smoke has bothered people in town. Councilman Peterson: Due to weather conditions, the City was unable to do tanything hey could due this high�winds,when it butaught therefise. The no water outthere. did the best here. Councilman Molds: It is gating to take some time to straighten this out. The Council is going to have to step in. ►tr. Betz: We have heard aS13 sorts of good intentions expressed,, but when can we expect something to be done? Councilman Powell: We wantlt to have a decent operation out there; we realize it is not decent at the pre.lent times however, due to the frost in the ground, we will have to be lenient almost to April or May before he can get to trenching and operate it as a landfi:11 dump. The dump is smaller than the old one; we want a dump and we need sosteone to operate it other than the City, and hope to come to an agreeable solution by the end of Nay. Nr. Lee Thomas 420 Lauds Lane Does the City intend to annex this property? Mt. Rots: Can we have yoirr guarantee that frost freeze will not be an excuse next year for running the dump improperly? Mayor Charlsen: This is as reasonable request to ask. and I am quite sure it will be straightened out. Re has a contract that can be taken away. ps we can. Councilman Molds: I am irn favor of haing tg he most up to st dump. dateadate umps le be no We will have to ask taxpare f ppo- v excusa. Mr. Mott The Town Board! (Stillwater Township) is now regulating the dump and will meet Thursday ni•.rht. There is no ordinance on the dump now - they have one I think they are; going to pass. If they do not pass the ordinance. or if they decide that thuey do not want to be in the dump business anymore. would you annex this property immediately? Councilman Powell: The osperationwof etthe he dump is controlofd itainly by weather. If we don't annex that property, Robert McGarry 2213 Oak Ridge Road I can't visualize how you, can allow this to go on without aregulation. I have posd/ am goto ou flight if the t this. dYounce is passed. but unless shouldn't have allowed that dumpions to be are passed. I es going opened unless you were sauce it could be regulated. h d ey old us wCounilman Mold: Wee ecsorry, buts ewe hadw tat solve hour town problems. ate Board of NeWetstarted hthe tthey to new dump because we couldn't afford to keep the old dump. Mr. Butz: The owner is ocontrolled and regulated through the permit. The permit calls for filling every :24 hours and they are calling cnarisen in on it 'Thursday. The rules are enumerated) in the permit; either he starts performing or they revoke it. • • (February 8, 1966-continued) '\ s 49• Councilman Nolde: II would like to bring a matter to the attention of the Council. I make a motion that the Council go on record to take strict action in cleaning pup junk in the City of Stillwater. Make people clean up old cars in yards. etc., and if it isn't cleaned up we will throw the book at them. The motion was seconnded by Councilman Peterson. Mr. Sherman Crane appeared before the Council at this time; he wanted the record to show that mo one appeared in opposition to the opening of 125 feet of Third Avenue South. (Mr. Crane was under the impression that a hearing had been scheduled oam this matter; however, the Council had decided at a previous meeting to postpone the hearing in order to clear up a conflict which existed. I. Crane had petitioned to open 125 feet of the street. and the Wiese sisters wii11 not agree to this unless the whole street is opened). CITY ADMINISTRATOR'S: REPORT Report submitted by City Engineer as follows: 1. The State of Minnesota and Cargill Co. have mounted test plates on the Street and Sanitation Department pickup trucks, and the two police cars; tthis is to test the effect of salts on various metals. The Engineer stated the tenting will last for about fifteen weeks. 2. The Engineer submitted a report of the maintenance on the various vehicles in the Street Department from 1963 to 1965. 3. Information has been obtained from the various test holes that were bored on the property that the City now has under option from Ritzer in Stillwater Township. As the report states; there is no gravel deposit;ts on this property. It seems there is an abundance of sand. It is ny opinion that the City should release this option and continue tto check other properties to see if land can be located that would have more gravel in it. No decision was made (carry over to March 8th meeting). 4. The singles door on the wet well side of the South Lift Station of the Interceptor Sewer line is beginning to deteriorate from the effects of thee moisture and cold weather; the quoted price to replace this deer with the same gauge of metal. but galvanized is $145.00. 5. The two donors that were destroyed during the flood of 1965 on the dry we/11 side of the Nelson Street Lift Station can be, and should be., replaced. The quoted price for this replacement from Trussbilt Co. is $235.00. The government, under flood damage, has allowed tite City $225.00 for this repair. City Engineer: We cm get the single door for the southwest station, and double doors for the Nelson station for $355.00 if we buy all three of them. I would like to recommend that we do this. Councilman Powell moved that the doors be purchased; Councilman Peterson seconded the motion., (all in favor). Doors are to be purchased out of the Sewer Revenue Fund. • .) (February 8, 1966-continued) •( 49n • • 6. As per the CcunciiL Meeting of January 11, 1966, the following quotation was obtained for the cost of submersible pumps for the two large lift stations that are subject to flooding, and were kept going by gasoline driven pumps during the last flood. The quoted price is $848..00 for one electric pump. I would like the Council to consider purchasing one of theae pumps now, and maybe the other one next mmnth. I realize that the cost is rather high, however if this would] alleviate having to send men into these stations with the fumes as before, the cost would be justified. Councilman Nolde moved to purchase one pump at this time; Councilman Peterson seconded the motion. (all in favor). 7. I would like to recommend that consideration be obtaining the serviced of an engineering firm to do drawing of plans, estdmated cost and specifications of the watermain on !forth Fourth Street for the new and also the extensioom of the sewer line to the new this project should Nie started to get the work done given to the surveying, for the extension city buildings, city buildings; early in the spring. 8. The City has a 'edition from property owners to do Union Street from Chestnut to Myrtle. In order to accomplish this work thisyear, a consulting engineering firm should be hired to do the necessary work. This project will be a major one because of the old coal storage under the sidewalks. Consideration should be given to this project. Nr. Ehlinger recommended tthat, in view of the fact that we have no personnel to speak of now, and with the money we save on - some of these jobs, weshould be able to hire some new 'personnel. Councilman Powell: I moves that we engage an engineering firm to engineer Union Street for the one block, and to assist Ron in engineering the water and sewer for the new City bu_dldings. Councilman Peterson seconded the notion. The vote was as follows:. *Councilman Iverson: •Councilman Nolde: • Councilman Peterson: • Councilman Powell: .Mayor Charlsen: No No Yea Yes Yes It was agreed that Eanist:sr Engineering Company would be retained to do the work. 9. The motor on them 1959 Dodge Pickup in the Street Department is going again; the estimated cost of replacing this truck with a 1966 half ton pickxup would be approximately $2,200. The Engineer would like the Counccil to consider the replacement of this truck. If the Council so wiishes, the 1960 Dodge half ton pickup at the Disposal Plant cool& be transferred to the Street Department, and the 1958 Dodge 3/4 tern pickup traded in for a new pickup for the Disposal Plant. Thins is providing the Administrator and Attorney would concur that this can be done. Councilman Nolde moved thtmt the Engineer advertise for bids on a pickup truck for the Sanitation Departament; Councilman Peterson seconded the motion. 10. A purchase order has been sent to the parking meter representative for the necessary parts to change the meters in the parking lot. No word has been receivr4 as to the date we may expect to receive these parts. • • (February 8, 1966-continued)' • 4931 11. The only :reason that can be found for the sticking of the parking meters (as questioned by Councilman Iverson at a previous meeting) was tithe amount of moisture in the air causing condensation and the forming of ice on the inside of the coin slot in the meter. 12. The parts for the grit collector at the disposal plant have arrived. The work of removing the old one, and painting and replacing the new one should be done by February34th. This work will be done 1ty the -personnel at the plant with one man from the Street Department. Engineer: Last year we didn't get an opportunity to do much maintenance at the Sewage Disposal] Plant. We did not run any tests at all. We have a lot of cleaning up to OM down there this year. and I have to have a man who can run down there. Mc. Lee Elliott has agreed to go down there on a trial basis. His salary at the ypsesent time averages $462.00 a month; men at the plant get $460.00would doesn't. oesn t•work out, vrHe edme e willthat bringehim backeintoling to the Street it a try. Department. If it Department. Councilman Nolde: I move that we transfer Mr. Elliott to the Sewage Disposal Plant on a three math basis. Councilman Powell seconded the motion. (all in favor). 13. I respec"tfully request that consideration be given to further checking of tile South Greeley Street area previous to the reconstruction of this street from Anderson Street to the South Corporate Limits. This will be expla.Lned in more detail during the discussion of Greeley Street surfacing. ()discussed earlier in meeting). 14. The Engiieer would appreciate the City checking into the possibility of purchasing8 a more versatile type of reproducing machine. As it becomes necessary to prepare more and more forms, the task of reproducing these on permanent type paper becomes more difficult. Engineer: I have written and requested more information on this. There are many good copying machines on the market. The Engineer state* that, under revision of 1965 Laws concerning Planning & Zoning Commissions:, the City should have a Board of Appeals to listen to property owners. The matter was re_,ferred to the Planning Commission for study. n Streets. seamsethere arehaves s:everalreceived chiidren slidest ing downr a gthebetween sidewalk. &Theyerequested a It "Slow - Children Playing" sign. Councilman Nolde moved that the City Engineer check the feasibility of placing a sign in that loacation. councilman Peterson seconded the motion. (all in favor). On motion of Councilman Powell, seconded by councilman Nolde, the monthly report of the Stillwater: Volunteer Fire Department was approved. • • (February 8, 1966-continued) Chief of Police Reopke requested that the Council consider purchasing a new traffic timer. He stetted the one in use now is outdated and not usable in the winter months. Councilman Nolde moved) that this item be tabled until the March 8th meeting; Councilman Peterson sexonded the motion. (all in favor). PETITIONS From J & B Realti Company, requesting that property recently annexed to the City (Blocks 12, 13 and 14 of Webster's Third Addition) ee be rezoned cost esti- ned from Residential to Multipe.e-Dwelling. Also, th mates for sewer exten.:sions to the property. 1966at 7:30 P. M. The Council decided tor; hold a Rezong Hearing oneMarch l8, report, in regard and Banister Engineenfing company mill to the sewer extension. (See Resolutions). UNFINISHED BUSINESS he additional On motion of Councilman Nolde, seconded by Councilman e nPeterson, tCourt) was office in the new Municipal Building (for use by approved. Councilman Iverson wows opposed. The Council diacusseed the pos sibility of participating in preparation of a nested by the Twin Cities Metropolitan Planning "Census Tract Street.; Index" as requested Commission. the item was On motion of Councilman Peterson, seconded by Councilman Iverson, tabled until the March 8th meeting. A discussion was held in regard to the survey submitted by the Engineer on controlled streets in the City of Stillwater. purchased and placed Councilman Peterson moved that fifty signs and posts be p at the Engineer's .own discretion. Councilman Iverson seconded the motion. Councilman Powell -vas opposed. Councilman Powell"'s report on the State Conference on Land and Water Conser- vation Fund Act wags carried over to the March 8th meeting. ::.onded by Councilman Peterson, the following On motionsseof erei zincellman Nolan, that assessments were �eancelled and o: dared taken off of the tax rolls. Also, the County Court "House be informed of this action. Local Improrvement No. 15 - Street Lighting Fred Pino (45378.50 - original total) R. E. Erickson ($416.35 original total) (February 8, 1966-continued) �\ • • 495 • On motion of Councilman Peterson, seconded by Councilman Iverson, Mayor Charlsen was asked to replace ttte Official City Notice Board, located at Shorty's Laundry. (the board was taken dawn, and the Sheriff's Office requested that it be replaced). On motion of Councilman 11o1de, seconded by Councilman Peterson, the lights for the parking lot at the new Municipal Building will be as submitted in the base bid of Linner Electric Company. (There had been sone discussion of using a different type lightx; however, the Council decided to use those originally designated). Councilman Iverson was opposed. ORDINANCES On motion of Councilman Nolde, seconded by Councilman Peterson, the Clerk made the first reading of "AM Ordinance Amending an Ordinance Entitled Zoning Ordinance of the City of Stillwat:er". (rezoning of Blke.12, 13 and 14 of Webster's Third Addition. - RESOLUTIONS The following resolutiorns were, on roll call, adopted: 1. Directing the Paymennt of Bills 2. Accepting Bid and authorizing Execution of Contract (Police Car) 3. Fixing Compensation of Temporary Clerical Assistance (Grace Thompson) 4. Appropriating Funds to Stillwater Armory Board 5. Confirming Appointment of Police Officer (Ronald Johnson) 6. Confirming Appointment of Firemen (Andrews, Seim, Staberg and Williams) 7. Accepting Petition and Authorizing Preparation of Feasibility Report (Elks 12, 13 and 14 -Webster's Third Addition). 8. Employing Engineering Services (Banister Engineering for South Fourth Street sewer and wafter extensions; and for Union Street repair). ADJOURNMENT On motion of Councilman Everson, seconded by Councilman Nolde, the meeting adjourned to Wednesday, February 16, 1966 at 7:30 P. M. This meeting closed at 10:55 P. M. Mayor City Clerk Council Chamber Stillwater, Minnesota Special Meeting February 15, 1966 7:30 P. M. The meeting was called tto order by President Cha-'.een. Present: Councilmen Iv..erson. Powell and President Charlsen. Absent: Councilmen Peterson and Wolde, and the City Administrator. Also Present: City Eng)Lneer This was the day and tine set to open bids for repair of six Fairbanks Morse Pumps, located in■ City Lift Station. The Clerk read the noticce for bide aloud; the Mayor inquired if the notice. for bide was published,. and the Clerk informed the Council that the notice for bids was published Ln the Stillwater Evening Gazette, official newspaper of the City, on February 4, 1966. me Clerk reported that: only one bid had been received. Councilman Powell moved) that the bid be opened; Councilman Iverson seconded the motion. (all in fasror). The following bid was tlden opened and read aloud: Bid NO. 1 Tri-State Drilling; Company Base Bids $7,635.00 Wayzata, Minnesota: Start Wcrk: 1:A: days Complete Work: 3:4 working days Councilman Powell: I move that the bid be turned over to the City Engineer for his recommendation, to be returned tomorrow at 4:30, P. M. (February 16. 1966) . Councilman Iverson seconded the motion. (all in favor). This was the day and tine set to open bids for complete cleaning of sanitary and storm sewers in thee Stillwater business district. and cleaning of the interceptor sewer. The Clerk read the noticce for bids aloud; the Mayor inquired if the notice for bids was published,. and the Clerk informed the Council that the notice for bids was published Ln the Stillwater Evening Gazette, official newspaper of the City, on February 4. 1966. The following bids werue then opened and read aloud: Bid No. 1 Soil Solidifiers Minneapolis, Minneutota Base Bid: $13,161.50 Start Work: Within five days after being notified Complete Work: 'Thirty-five days • (Februaryll 1966-continued) 497 Bid No. 2 American Pipe Sservices Base Bid: $13,419.05 Minneapolis, Mimmnesota Start Work: On or before March 1, 1966 Complete Work: April 1, 1966 Councilman Powell: :1 move that the Engineer study these and report back tomorrow evening at •the Council meeting. Councilman Iverson s.:eeonded the ration. (all in favor) Mayor Cherlsen annousaced at this time that Northern States Power Company officials were interested in molesting with the Council to discuss the exchange of property.. which took place somas time: ago between N. S. P. and the City; the matter had never been completely sett_Led. The Council agreed ton meet on Wednesday, February 23, 1966, at 4:30 P. M. for the purpose of discueasing the land in question. ADJOURNMENT On motion of Counciliaan Iverson, seconded by Councilman Powell. the meeting adjourned at 7:56 P.. M. Attest: City Cleerk i Mayor • council Chamber Stillwater, Minnesota February 16, 1966 4:30 P. M. Regular Adjourned Meetiing The meeting was called to order by President Charlsen. Present: Councilmen Inexson, Nolde, Peterson, Powell, and President Charlsen. Absent: City Administrator NEW BUSINESS On motion of Councilman Powell, seconded by Councilman Peterson, the following reports were approved: Building Inspecto_rt'a Report covering activities during the month of January, 1966. Supplement to Buiading Inspector's Report covering activities during the month sof December, 1965. Summary of Building Activities for the year 1965. 0n motion of Councilmane Powell, seconded by Councilman Peterson, the following adjustment was made in: the sewer rental charge for Mr. Ray Stieger, 801 South Third Street for the Insolence of the year 1966: $5.40 to $5.00 (water for street paving was drawn from his outside faucet without consent). On motion of Councilman: Peterson, seconded by Councilman Iverson, the following adjucharge for Mrs. H. David Kilkelly, WestsOak Street for time balance oftment was made inn tbe sever the heyear 1966:$13.00 to $8.60 $13.00 was 9 based on water consumption by previous occupants of home). On motion of Councilman Molde. seconded by Councilman Iverson, the following adjustment was made in the sewer rental charge for Mrs. M. J. Ponath, 504 West St. Croix Avenue for tthe balance of the year 1966: $9.00 to $5.00 (increase caused by leak in bathroom fixture). On motion of Councilman Powell, seconded by Councilman Peterson, the following adjustment was made in the sewer rental charge for Mr. Charles Erlitz, 623 West Olive Street for the Ibalance of the year 1966: $20.50 to $15.40 (increase caused by leak in bathroom fixture). On motion of Councilmmm Nolde, seconded by Councilman Powell, the following adjustment was made .i.n the sewer rental charge for Mr. Lester Brower, 815 West Oak Street for the batlance of the year 1966: $9.80 to $5.00.. ($9.80 was based on water consumption :by previous occupants of home). Mr. Bob Brown of Wolt:er's Auto Supply Company requested of the Council, via telephone conversatioom with Mr. Brower, that they discuss the possibility of regulated parking aloomg Third Street. He stated that people park all day on • • (February 16, 1966) Third Street, causing their customers to double park as they do not have sufficient off-street parain' at the present time. He also requested that the Council approve a "no packing" sign on the south side of Myrtle Street between Second anal Third Streets. Councilman Molde: I move we turn it over to the Chief of Police to solve the problem to thee best of his ability - with some regulations, and to report back on the 23rd col February as to his plan. Councilman Powell seconded the motion. (all in favor). Mayor Charlsen: Per. Brown also requests a "no parking"sign; how about -instruct- ing the police to enforce the yellow line on the curb? Councilman Molds: I move the police be instructed to enforce the yellow no parking line on thine curb, but only warning tickets should be issued for the first ten days. Councilman Petersocm seconded the motion. (all in favor). Mayor Charlsen: W.9e opened for the repair of Lpumps in Councilman Powell: I move Company be accepteod. bids yesterday afternoon; one bid was received the lift stations. the bid of Tri-State Drilling and Equipment Councilman Iverson seconded the motion. (all in favor). Mayor Charlsen: Teo bids were received for cleaning of sewers. City Engineer: Soiil you award the bid do Councilman Molde: I bid. Solidifiers, Inc. was the low bidder; I would recommend Soil Solidifiers. will make a motion that we go ahead and accept the low Councilman Powell seconded the motion. Mr. Robert Anderson, Soil Solidifiers, ITac. (all in favor). If you want to put us on notice right here and now, we will start work; put the contracts in this mail. Mayor Charlsen: Go: ahead and plan on it then; you are on notice. Mr. William Banister Banister Engineerinoq Company One of the things Boon has requested us to work on is preliminary plans and estimated cost for idnstallation of sanitary sewers in the area of Webster's Third Addition, and McMillan a Cooley's Addition, recently annexed to the city.. You have in sthis same area a total of about 1,000 acres conceivably subject to annexation in the near future. We would frankly recommend that this whole thing should be studied (instead of just the small area hooking on to the present faecilities). Mayor Charlsen: if you were to put a sewer line in that would handle every- thing there, it wound have to be big - and expensive. It would havetogo under two highways and under the railroad tracks. City Engineer: There is a possibility that we can get some help from the government. (February 16, 1966- continued) Mr. Banister: Theree is a possibility of getting a 50% grant, and under another rule, you could posssibly get a 30% grant; either would include cost of engineering studies.. Councilman Powell: 'we looked at this once before and picked a tentative route where it should go. Nr. Banister: We woculd rather have you do this work and pay us over a period of two or three years, with no interest charge or anything, rather than have this go by the boardfs. This is the way we feel about it: Mayor Charlsen: Thiis could probably be assessed back to the property owners whenever they hookeda on. Councilman Molds: WAe have to make a decision on this as far as Simpson is concerned. (dh-. Jamse. Simpson requested estimated costs for extending sewer to Webster's Third Auddition, Blocks 12, 13 and 14). This sewer line isn't going to do him any good anyway. Mr. Demister: If yeses have to give him figures on March 8th, you will have to do it the other way. (hook onto existing facilities). Councilman Iverson: To do it the other way you are putting an extra strain on the existing facilittles. Councilman Peterson: Hew long before we would know if the government will participate to the time of 30% or 50%? That has a huge bearing on this as far as I am concerned. Mr. Banister: If yoau were to apply for government funds and wait for that before the engineering work is done, you aren't going to get it this year. All the time we are doing a knock here and a block there - here is one chance where you have a real potential area to come in; if this is going to happen we,have 'a chance to look at it im the whole rather than piecemeal. Councilman Powell: of we were to connect on the existing facilities that would mean a lift station. How much money would that be? Mt. Banister: About $20,000 to $12,000. Councilman Powell: Could you then disconnect it and go around the other way? Mr. Banister: Yes. Councilman Iverson: If we go the short route we are kidding ourselves. Councilman Powell: Mule it be to our advantage to wait until next year? Councilman Nolde: Noor they (Simpson and Norgren) are the only ones asking for anything. I thirst the job should be done as far as the engineering is concerned, even if itm (the sewer work) isn't done for two or three years. I move we go along anal start having some future planning as far as engineering is concerned, but if simpsen and Norgren have b pay for sewer they agreed they will pay for it. City Engineer: The °burt House is going in with them; they want sewer out there. Councilman Nolde: I think we should go ahead with it. Councilman Powell: Mrs too. I move that banister Engineering company be retained to give us a study on: the sewage problem in Oak Park and Stillwater Township, and that the City Enginee:er be instructed to contact a firm to do an aerial photo study. Councilman Peterson seeconded the motion. (all in favor) • • 4 (February 16, 1966-continued) e., e • On motion of Coun,:eilman Powell, seconded by Councilman Peterson, the following insurance policy 'was approved: policy No. Fr 92 46 53, issued by Reliance Insurance Company, covering bui_Lding situated at 124 West Myrtle Street, in the amount of $22,500.00 against fire, lightning and extended coverage. °building occupied by Salvation Army). On motion of Councilman Peterson, seconded by Councilman Iverson, the following surety bond was aapproved: $500.00 on beehalf of Stillwater Evening Gazette, issued by the Home Indmaniity Company to cover official printing for the year 1966. On motion of Councilman Powell, seconded by Councilman Peterson, the following substituted collateral, pledged by the First National Bank of Stillwater to secure City deposeits, was approved: U.S.A. Treasury Bills due April 28, 1966 - $100,000 in substitution for: U.S.A. Treas-:ary Bills due January 27, 1966 - $100,000 On motion of coun.inlman Peterson, seconded by Councilman Iverson, the following collateral, pledgjed by the First National Bank of Stillwater to secure City deposits, was approved: U.S.A. Treasnmry Bills, Tax Anticipation Series, due March 22, 1966 - $10000,00; and Federal Land! Banks 4.75% due August 21, 1967 - $100,000. On motion of Councilman Powell, seconded by Councilman Iverson, the following collateral, pled:Ned by the Cosmopolitan State Bank of Stillwater to secure City deposits, walls released: $10,000 County of McLeod, Minnesota; 2.40% Court House Bond of 1958, Dues 2-1-66; and $4,000 Houston and Winona Counties, Minnesota, Joint Independent School Distr:Let No. 1, School Bldg. Bond of 1954; 2.20%. 4229/30 due 2-1-66; 32/33 due 2-1-67 all @ 1M ea. On motion of Councilman Iverson, seconded by Councilman Powell, a License and Permit Bond, issued by Fidelity and Deposit Company of Maryland, on behalf of Leighto:,a D. Charlsen, d/b/a Charlsen Trucking Company, in the amount of $1,000 was app_.roved. (for collecting garbage and rubbish in the City of Stillwater, Minnessota). On notion of Councilman Powell, seconded by Councilman Peterson, discussion of a possible ord:ILmance setting time limit for parked vehicles on all City streets was carri..ed over to the next regular meeting of the Council. • • February 16, 1966 - continued) 5 e City Engineer: A genet Leman was in to see me; John Moe who owns the 29 Pines Mobile Home Park in NODrth St. Paul. The State is on his back because he's been running his waste mat:trial into a swampy he cannot do this anymore and he has requested if he could !dump it in our disposal plant. It would not harm our plant any, but since .everybody in town has to pay for the service, it shouldn't be given to him free. I said it would have to be brought up to the Council. The dumping would amontnt to about 4,000 gallons per day. Councilman Iverson: :r would be opposed to that. Councilman Peterson: I don't see why we should let him use our disposal plant. Councilman Powell: That is a bad practice. I move that this request be denied. Councilman Iverson seeeonded the motion. (all in favor). On motion of Councilman Peterson, seconded by Councilman Iverson, Mayor-Charlsen's appointment of Counciilnan William Powell to the Hoard of Examiners was approved. On motion of Councilman Powell, seconded by Councilman. Peterson, a Second Hand Dealer's License was granted to Mr. Richard Slachta, Stillwater, Minnesota. 'the Council held a brief discussion as to plans for a new City garage; Council ,members agreed to haws one of the local lumber companies draw the plans... RESOLIPt:aNS •.the following resolution was, on roll call, unanimously adopted: 1. Adopting Assessment, Local Improvement No. 54. ADJODRlm = On motion of Councilman Powell, seconded by Councilman Peterson, the meeting adjourned at 6:00 P. 11. Attests Mayor e • 6 r e • Council Chamber Stillwater, Minnesotta Special Meeting February 23, 1966 4:30 P. M. The meeting was calLled to order by President Charlsen. Present: Councilmen® Iverson. Nolde, Peterson, Powell, and President Charlsen. Absent: City Admi::aistrator Also Present: Ronald Ehlinger, Philip Eastwood. Mayor Charlsen: Thme meeting this afternoon is to discuss with the representatives of Northern States Power Company the land exchange down at the sewage disposal/ plant area. Mr. John Ripsin Northern States Powser Company The main thing we wanted to talk about today is - the Allen S. King Plant is being constructesd and I am sure you are well versed on the Allen S. King Plant. Part of thee overall development of the plant would require a strip of land owned by tine City of Stillwater - 3.2 acres of land in this 100 foot strip. We propose& to trade for this land 4.86 acres. We proposed to give the City of Stillwater one and a half acres for every acre of land we want to acquire from yaw - Councilman Peterson's What is the level of the land? City Engineer: Abcmwt five feet. If I may say one thing that occured to me - something has been forgotten here and that is the option we gave up on high ground. Mr. Ripsin: We havve not forgotten that you had an option with the Skoogluns and very graciously/ you released your option with them so we could complete our transaction witch the Skoogluns. This one and a half acres for each one in return is in consideration for releasing your northern two acres. Councilman Nolde: What would it cost to make this land usable? City Engineer: A ::mall fortune. Councilman Nolde: When we released our option on the skooglun property, you indicated we would! receive some good land in return; what did you intend to give us? Mr. Ripsin: We intended to formulate plans for the Allen S. King Plant; we didn't know quite 'what was involved. This isn't going to be done for four to five years from now: not until the second unit of the plant goes in. Councilman Nolde: That piece of land on the river bottom isn't worth any- thing is it? City Engineer: Ikea' worth something, but the value is we had the option on. Councilman Nolde: That's what Mr. Banister told me. would be better of'_E selling our land and forget about not as high as the land I am wondering if we that piece of property. Mayor Charlsen: IIE we go into secondary treatment, what type of expansion would be involved?? Councilman Nolde: As far as I am concerned, this isn't something we are going to be able to deciide on today; I think we are going to have to go down and look it over. (February 23, 1966-continued) • City Engineer: This plan is a curve from what John (Oipsin) and Norm and I talked about the other day; we were talking about exchanging all the way to the river front. Councilman Nolde: T1mis is not true today? Mr. Ripsin: No, it its not. It would be very difficult to talk our hoard of Directors into exchanging one acre for three acres. Councilman Nolde: Osvr engineers told us that we actually gave you the most valuable piece of property in the area as far as we are concerned. When this came before the Council.; I was led to understand that NSP was going to trade us some valuable land for our purposes. _ Mr. Ripsin: Perhapswecould leave the plan here. Councilman Nolde: Wed should study it a little bit so we at least know whet we are doing. After we. released that option, I found out we gave up a valuable piece of property. vie should study this before we make any more moves. Mr. Ripsin: Certain:ely we need this strip of land if we are going to build a plant. Councilman Nolde: is move we refer this to the Engineer and the Council to yet together and study tI:his thing. Councilman Iverson s.,econded the motion. (all in favor). Nr. Ripsin: We also • have one more problem. We have established a transntesion line on property beleknging to the City of Stillwater. We felt we wanted to get this whole thing str.mightened out at one time. We have .thetransmissionline constructed and it's; on property owned by you; we would like to acquire an ease- ment over this property. We would either like to propose that we buy this whole tract from you, or aeequire an easement. We would prefer to acquire an easement. Councilman Nolde: Hew much would you pay for this property? Mr. Ripsin:. Three. %thousand Dollars. If we were to acquire an easement, pay you $1,000 for t':dne easement. Councilman Powell: E move we study this and bring back our answer the same time we discuss the exchange of property. Councilman Nolde sec:ended the notion. (all in favor). e would The Council decided to meet on Sunday, February 27, 1966, at 12:00 o'clock noon to look over the property in question. The City Attorney wads asked to check the question, Can public utilities condemn public property? Mayor Charlsen: We received a letter from Mr. Carl Erickson, County Highway Engineer, requesting that the City Engineer and a representative of the Council meet with the County! Hoard on Tuesday, March 1st, to discuss the proposed con- struction of Olive Street. The Engineer was going to get estimated costs of what the City's expense would be in this project; maybe we should wait until we get those costs and find out what we are going to have to assess. Councilman Powell: The letter reads that the City Engineer and onerepresentative from the Council - Hit seems to me that any who wanted to attend could attend. Mayor Charlsen: We can't do anything until we have a hearing for those people on Olive Street. Councilman Powell: I personally would like to be at the meeting. 8 (February 23, 1966-continued) • • City Engineer: I haeve to contact the property owners out there to see if they want services. The County cannot rebuild that street unless the city passes a resolution accepting their plans. On West Pine Street from Pine Tree Trail to West Street, and West Street to the Water tank, there are some homes under construction. The council should give some corssideration as to what they are going to charge these people for sewer; this is the one the school district paid for (Local Improvement No. 49).. councilman Powell: I move that the City Attorney and the Engineer get together and figure out what recourse the City has, to assess any benefited property owners and come up with a recommendation as to cost per foot. Mayor Charlsen: Thee City can't assess. City Engineer: It vas paid for by the School District. Councilman Iverson: At the time we discussed this, we felt we would get it back through a connection charge. Councilman Powell: We have an established connection charge, but we are going to extend tha-:t if possible. City Attorney: Is .it supposed to be turned back to the School District, then? City Engineer: Yes:. One home has already paid the $100.00 connection charge. Councilman Peterson: then seconded Councilman Powell's motion. (all in favor). The Engineer asked the Council to set a date for hearing on the proposed street surfacing foot 1966 (Local Improvement No. 57). After discussion, Councilman Powell nnoved that a special meeting be held on March 22, 1966, at 7:30 P. M., at whieb time all interested parties will be heard. Councilman Peterson seconded the motion. (all in favor). RESOLUTIONS The following resototion was, on roll call, unanimously adopted: 1. Directing the Eayment of Bills. The following resonation was, on roll call, adopted: 2. Directing the Payment of Bills (in connection with City Hall construction) The vote was as follows: Councilman Iverson: No Councilman Nolde: Yes Councilman Peterson: Yes Councilman Powell: Yes Mayor Charlsen: Yes 3. For Hearing on. Proposed Improvement, Local Improvement No. 57. ADJOURNMENT On motion of Counc:LLman Nolde, seconded by Councilman Iverson. the meeting adjourned at 6:04 P. M. //! Attest: Mayor r • • • 9 • • Council chamber Stillwater, Minnesota& Regular Meeting March 8, 1966 4:30 P. M. The meeting was called to order by President Charlsen. Opening prayer by thee City Clerk Present: Councilman. Iverson, Nolde, Peterson, Powell, and President Charlsen. Absent: None Also Present: Ronal..S Fhlinger, Philip Eastwood, Lester Brower On potion of Council/mem Nolde, seconded by Councilman Peterson, minutes of the following meetings were approved: MNovember 9, 1965 4:30 P. M. Regular AdMeeting November 16, 1965 7:30 P. M. Regular Adjourned Nesting 18, 1965 4:30 P. M. special Meeting Special Meeting November 29, 1965 17:30 P. M. Special Meeting November 29, 1965 December 2, 1965 11:00 A. M. Regular Meeting December 7, 1965 7:30 P. M. Regular Meeting Regular Adjourned Meeting December 14, 1965 4:30 P. M. Regular Adjourned Meeting December 28, 1965 4:30 P. M. MDecember 30, 1965 7:30 P. M. Regular Adjourned Meeting January 3, 1966 4:30 P. M. Special eeting January 5. 1966 4:30 P. M. Regular Meeting Regular Meeting January 11, 1966 7:30 P. M. January 25, 1966 7:00 P. M. Special Meeting Special Meeting January 27, 1966 4:30 P. M. Special Meeting February 3, 1966 4:30 P. M. APPLICATIONS From sin, or Permits (Mrs. aailleylwishesuto sell the Family Record ey, ote 1, New Richmond, nPlan, fCanvasser's photographs) representing e Jack Anderson Studiio hereinStillwater. 1 will call on newarea, parents and present our portrailt program to them. City Attorney: I turned it down. This does not come under inter -state commerce as she says; my point was that he. job comes under our Peddler's Ordinance and if she complied with the ordinance it would be rather expensive. Mrs. Bailey: The orders I send in go into the Los Angeles office, so I think it would be inter -state commerce. The fee under your ordinance is excessive. I feel $10.00 per six month period with the type of bond I would have to post would be sufficient: (instead of $60.00 for a six month period). Councilman Powell n&oved that the matter be handled through our City Attorney's office and stated ;di he can be shown that this is inter -state commerce, he can act accordingly an make a recommendation to the Council. Councilman Iverson seconded the motion. Councilman Nolde was opposed. City Attorney: If your attorney will write to me, and if he can show me that it falls into the ocategory of inter -state commerce, I will be happy to bring it up to the Council. 10 • (March 8, 1966-continued) • • Licenseowasfgranted ltos Paul R. Glasere,d208 North by iSecond lman vStret,. for erson, a gCigarette the period of one year. (renewal). u of t cmntseio wasfgrantediveto PauleLiberty,,nSr..,b1807 West OlivelStreet, forOthek period of one year. (renewal). Prom Paul Liberty, J=fr., 1807 West Olive Street, for On and Off Sale 3.2 Beer Licenses (new). Paul Liberty, Jrs I: was thinking of buying my dad'° gas station, remodel it and Bell light groceeries in the back and 3.2 Beer On and Off Sale. My dad was given a permit firom the City to keep the station there (in a residential area) for who yeasts. take it out then?�Iferbally I wouldtreceiveat if it thea3.2here Beerfor twentyiyears,,1wayI could be assured that Licenses, i would li0ke to know if there is any it wouldn't be takers away after. • t should be given to the Planning Commission: eylshonuLdsis a probablydiscussject ait before we decide what to do. Mayor Charlsens Thee Planning fi Zoning Commission meets tonight at 7:00 P. M. I think it would be a good Idea to have him appear before ham. We won't have the first readiing of the Licenses until you come back with their decision. On motion of Councilman Nolde, seconded by Councilman Peterson. and Off Sale 3.2 Beer License wan granted to C. H. Felix, 413 South Greeley Street, for the period of one year.. (renewal). an Cm Off Sale 33..2 BeernLicenses umeof erenNolde, seconded by granted to E. James Meister, 901vSouth,dFourth for the period of cone year. (renewals). On motion of Counciilman Peterson, seconded by Councilman Nolde, On and Off Sale 3.2 Beer Licenses were granted to Ralph B. Otte, 517 North Owens Street, for the peariod of one year (renewals). CouncilmandN Nolde: hem as DDid dtso7eeboddngtell ellamyouow u that atotheyhare serving minors? We sh Councilman Peterson: Send letters to all of them. Councilman l of and tell Wolde: I move we a close watchda letter to is going to be kept. them (license holders) kept, Councilman Peterscon seconded the motion. (all in favor). DELEGATIONS OR IN EIVIDUALS (out of order) Mr. Peter Racchiniiw Dr. Blodgett has asked me to review ourhestimatesup onwthe e Civil Defense Center. Considering the latest estimates, $52,500 including the architect's fee. $70,000 was the origieur iginal fi ure. bAfter looking at the plants and checking them item for item, $49,000 for work :and $3,500 for fees. • (March 0, 1966-continued) • • The installation of an additional stairway was then discussed. Councilman Powell: If we went into the Emergency Operating Center, it would be $52,000 plus thee cost of the stairway? Mr. Racchini: No -- the stairway is included. Administrator: Do you feel that a bid will come in lower than $49.000? Mr. Racchini: These are estimates based on preliminary plans that we have. Councilman Nolde: If we are thinking about it, we would have to gett to some plans 1Bady to advenrtise for bide. I move weof inste ctiouina ur chitectetonae continue on and firnish plans for the port would participate :in paying for. Councilman Powell: You are sure they will be paying for half of the plans at this time? Mr. Racchini: I aren't commit myself for the government, but I think so. Councilman Powell then seconded Councilman Nolde's motion: on roll call, the vote was as follows: Mayor Charlsen: stairway. Councilman Iverson: NO s Councilman Nolde: Councilman Peterson: No Councilman Powell: Yes Yes Mayor Charlsen: IIf he continues with the plans, we will have to have the Mr. Racchini then:eked if the Council wanted to install terrazzo floors in the new building. Councilman petermsonte ove move we continue with the plans as they mere originally drawn with quarryY l Councilman Nolde seconded the motion. Councilman Iverson was opposed. Mr. Racchini: Yea have already approved the change so we could put astrigal openingsho thei :doorse - that ause theyas did4notmoveou the line bull t youc areit of going$t �0 on the water pipe be coming in witch a waterline someplace else. The additional for ra ine cabinet locks mounts to $132.53; this was asked The by the City Councilman Powelll moved that the additional $132.53 be approved: Councilman Peterson seconded the motion. Councilman Iverson was opposed. Councilman poweIll moved that the $1,900 credit be accepted: Councilman Peterson seconded the mottlon. Mr. Racchini: I] w uld like to write a change order for the Clerk of Court's office all in orne. Councilman Peterson: 'There will be some credit coming on the brick t_he bid stated. what is the progress on the building? little behind: I wrote to the contractor and told him Mr. Racchini: was less than Administrator: That's fine. also as the price Mr. Racchini: We are a >• to speed it up— We lost two weeks in January because of the weather. 12 (March 8, 1966-continued) • UNFINISHED BUSINESS (out of order) This was the day andl time set to open bide on purchase of a 1966 Pickup Truck for use in thee Sanitation Department. The Clerk read themotice for bids aloud/ the Mayor inquired if the notice for bids was published, and the Clerk informed the council that the notice for bids was publisbned in the Stillwater Evening Gazette, official newspaper of the City, on March 1, 1966. The following bids wwere opened and read aloud: Bid No. 1 Stillwater Motor Company Stillwater, Minnesota 1966 Chevrolet - Total base Bid less Trade in: $1,810.00 Delivery: On ar before April 15, 1966 Bid No. 2 Erickson Post Company Stillwater, Minnesota 1966 Ford - TottaL Base Bid less Trade in: $1,498.00 Delivery: Apriil 8th or as soon thereafter as possible. Councilman Peterson:1 L move the bids be referred to the City Engineer for report at the 7:30 meeting. Councilman Nolde seeconded the motion. (all in favor). On motion of Councilman Powell, seconded by Councilman Iverson, the meeting adjourned to 7:30 P•.. M. This portion of the meeting closed at 6:15 P. M. 7:30 P. M. - Meeting Reconvened Present: Counctue:n Iverson, Nolde, Peterson. Powell and. President Charlsen. Absent: None Also Present: Ronald Ehlinger, Philip Eastwood, Lester Brower, Wilfrid Cormier. COMMUNICATIONS From David E. McNei11, Manager, St. Croix Valley Area Chamber of Commerce, in regard to possible expansion of broadcasting hours of WAVN Radio. Mr. McNeil: A hearing is going to be held in Washington on the 15th of March. Seeing thatt this is a public service, we would like the City of Stillwater, if at salt possible, to support the radio station's position in getting their hours: extended (station is limited to broadcasting hours presently because oof a treaty with the Country of Mexico). They would like r • (March 8, 1966-continued) 13 e to be able to broadcast whenever they want. Twenty-four haua a day: if not - aix to midnight, or 6:00 A. M. to 6:00 P. M. The Clerk was then dfirected to mail a copy of said resolution to Mr. McNeil as soon as it is preepared. Mr. McNeil- Also, 11 want to bring to your attention the fact that a number of businessmen in time downtown area wonder why the situation is as it is in regard to charges being made at the new dump. I have explained to them why the program is set ucp the way it is, but at such time as you do go into contract negotiatiome, I would appreciate the fact that you look at it in this respect. Oeuainessnaen feel charges are unfair). From James M. Ma£nexte Village Clerk of Maplewood, in regard to establishment of a Junior College in the Northeast area of the County. After discussion. thee Council decided that no action was necessary on this matter at the presemt time; the letter was ordered filed. At this point in they meeting Mr. Brower received a telephone call from Mr. Peter Racchini; he :fleeted that after the Council authorized him to proceed with plans for the C2Lvi1 Defense Center, he learned that before any fees or federal funds will boa available, the City must show that they have funds available to proceedl with the project. Administrator: I wi.Lt check with Dr. Blodgett and the Civil Defense people on this. Letter from the St. :Croix Barge Terminal Company, enclosing check in the amount of 41,000 for rental. of property. The letter was ordered filed. Letter from Dean Lunddholm Construction Co., Inc. (statement) in regard to fire insurance for the nese municipal building. Mr. Lundholm stated that it was the City's responsibilit_Y to carry the fire insurance as set out in the specifications. City Attorney: That doesn't mean that the contractor isn't responsible for his own negligence (a smell fire occured at the building site involving tarpaulin) Councilman Peterson:: I move that this bill be turned over to the City Attorney to be dealt with through Dean Lundholm Construction Co. Councilman Powell seeconded the motion. Letter from Vice Preesident Hubert H. Humphrey in regard to Minnesota conference for local government: officials in connection with the League of Minnesota Municipalities. Thee letter stated the conference is to be held on March 24th and 25th, but no further details were given. The Clerk was direct::ed to file the letter and await further information. City Engineer: In cftecking over bids on the Sanitation Department truck, both equipment suppliers :met specifications, but on the basis of the bids, I recommend (March 8, 1966-continued) you award the contraoet to the low bidder, Erickson Post Company. Councilman Powell monraa for the above: Councilman Peterson seconded the motion. (all in favnor). CITY ADMINISTRATOR'S3 REPORT Administrator: Durang the year 1965, the Council met 56 times and spent a total of 155 hours sand 7 minutes in the Council Chamber. Councilman Peterson:: That doesn't include the flood time either: Chief Cormier has rrecommended the appointment of David Colombo as a permanent fireman with the automatic pay increase of $30.00 per month. He has served his six month probaatonery period. (Council approved asppointment - see Resolutions). Chief Cormier has requested direction in regard to the fire run made to Lake Elmo; he states that we have no service agreement with them at all. (Like Elmo Town Hall fire). Councilman form nclmn Hole tter X move we ewedciarge hemrabbiolutelyfnohing, and put this in e Councilman Peterson seconded the motion. (all in favor). Chief ffaC rmier.lremi ,ded thweeCouncil due tthat atnffire re cocontracts tra of f%6Grant. May, Stillwater a Councilman Powell: I move that the city Administrator negotiate these con- tracts on the same: basis as last year. Councilman Peterson seconded the motion. (all in favor). were Administrator: Lowell Radke, Arnoldnoflood; and RichHaas, and ard dmplekuln ereenrothpaid e for overtime worked during the Engineer's superviieion were paid for overtime because they were on an hourly basis. is wises total amountthem, it itertime shoulddue be donethese nowthree befo a the$ final7auditthe is madeonCouncil wishes to pay the flood account:.:. ime CCouncilman Nolde ouncilman Powell.anseconded the motion. ved the men be paid for (allinfavor). the flood; Administrator: Da: You wish to discuss Central Voting at this time? By this I mean asking a1L residents in all six precincts to vote at theine iCnew ity Hall. There would be rumple parking and it is centrally located. now at the Washingtom School, St. Michael's should Cbhurch cinandgtheoMe ett iodist.Church.) If you are going to do this, you at our t r eeting? In the meantimewel: Cold we bring wercou duget the feeling sofpxthe peoplewercome amincontact with. Administrator: Lees - that would be a good idea. • (March 8, 1966-continued) 15 • At this point in the meeting, representatives of the Planning & Zoning commission entered them Council Chamber (they had just finished their meeting next door). Mr. John Condon, Chai.irnan: We had our meeting tonight and we discussed four items. We received a requestt from Swager Bros., Inc. for a side yard variance permit on Brick Street (Lot 21, Block 1 of Re -arrangement of Radle's Sunny Slope Addition). We would recommend that the Council grant this permit. We received a requestt for a variance from Joseph Arndt; he wants to build a home with a twenty foot setback instead of -a thirty fort setback..he points out that in this area, the sanitary sewer is not very deep and he will have to build a split entity house. We viewed this property ad can't see that it will harm anything. Again, we recommend that this variance should be granted. The third item is a mequest from Don and Edna Frier for changing a duplex into a three-plex on 404 West Churchill Street; our recommendation is that this not be granted. There awe hardly facilities for off-street parking. It is already a congested area and if you grant this, it would bring other requests from that area and would creates problems in off-street parking. The fourth item is a proposal for what to do on this church (Salvation Army location owned by Citky). They want to put up a 10 unit apartment with a lawyor's office and a doctor's office. There is not room enough there and it does not conform in several respects. It's our recommendation that this should not be granted. Mr. Al Bergen: Theses plans were not complete, actually, so fares stating space, etc., but we would hope to meet and possibly check over the whole area and maybe make a recommendation to the City Council relative to that -building there. If the Council would consider and talk to someone from the post office department, if possible, it wouldd be a lot better if that whole area would be removed. Mayor Charlsen: The post office is now sorry that they didn't acquire that land at the same timee as the other. Mr. Bergen: I think if we left something like that go through, the police department would have trouble with people parking and running into the post office. Mr. Philip Eastwood: Mot speaking as City Attorney, I am involved in that corporation (requesting permit to build apartment unit). The Citybegged the post office departmenit to take the property. Chuck Thompson said that any building on that propperty would need variances. As far as traffic is. concerned, I don't know. If these City is ever going to sell it, variances are going to be needed for any build:ILng built on that property. Administrator: I also have on my report this evening that I had a conversation with some of the peo_eple in the postal department. This matter should be brought to the Council. Thee federal government is now desirous of acquiring this land and have changed the.sir mind. They are willing to do a little better on this thing. They are thi::mking of building a park which would not interfere. Councilman Nolde: W➢e are talking about the building next door (Salvation Army) we are not thi:aking about the people in it. As members of the Planning & Zoning Commission,. it's your duty to try and find them another location so they will be able too relocate. If someone should hear of anything, they should be notified. Mr. Bergen: It will:be difficult to find something. Councilman Powell: that corner doesn't lend itself to any more building; it would be too congest:ed. Administorator: Do you want me to keep in touch with the post office department and get their best ooffer? • • (March B, 1966-continued) • • Mayor Charlsens We sffiould wait until these gentlemen come to town and have a meeting with them. Councilman Nolde: I move we follow the recommendation of the Planning Commission on all items. (four items which Planning Commission had discussed) councilman Iverson seeeonded the motion. (all in favor) Administrator: The Maayor requested that we discuss the street assessment procedure on Myrtle Street. Mayor Charlaen: A sample of people asked me if, any consideration would be given at all to not ci:harging the full assessment on corners. One person has 100 ' on Myrtle and footage on Greeley. It's going to make it difficult in the cost if anything is done on Greeley this.year. Councilman Iverson: 'Pahat is the whole procedure on that? Did this come up before and how was it: handled? Mayor Charlsen: On waiter and sewer we only charged 25 feet on the long side. Councilman Peterson: Are they requesting some consideration now? Administrator: Bach :piece of property doesn't have to be ed at $7.00 per foot, but kceep in mind you set assessments as to the benefit. Perhaps it's not the 'wisest thing in the world to set it at $7.00. Mayor Charlaen: We stated not in excess of $7.00 per foot. Councilman Nolde: Mr-,. Eastwood, Councilman Iverson and myself attended a meeting with the County Board: we no sooner got our foot in the door and the chairman had a speech: already for us. He indicated we are going to people on Olive Street and he said in the event we are going to assess any one on Olive, they were wining to discontinue the program. We explainedwe would have to remove fire hydrants and stub in sewer and water lines, etc., and we reminded Mr. Erickson about when he and his assistant appeared before the Council. (with a liset of items the City must do prior to the Olive Street improvement) They still felt they wouldn't allow us to assess anything on Olive Street. The article that appesared in the newspaper is misleading to the people who live on Olive Street;: they are going to have to pay for a few of these items. The cost of moving fine hydrants and installation of sidewalks, etc. Administrator: Before the County starts the project, the City should hold a hearing. Mayor Charlaen: we ere going to get estimated costs. Councilman Iverson: They started out by saying if there was any assessing going to be done, they were going to do it. I said we hadn't made any decisions - only general discussion, so it comes out in the paper the way it did. (County ofa ciasls stated they would not repair the street if the city planned to assess property owners) . Councilman Powell: IIt seems to me it's a moral obligation of the County to repair that street. Councilman Iverson: They stated if any benefit was derived from this, it would be from the whole couunty, and that's why they are going to put the road in. • • • (March 8, 1966-continued) 1 • r. Administrator: I would like to have the City Attorney check into this very thoroughly so we don't miss a step. City Engineer: In regard t© this matter, I received a memo in regard to storm sewers; it is my understanding that the County would not receive 63% of the cost of the storm sewer if we hadn't put it in. Councilman Molde: I think woe are going to have to meet with them again. Administrator: As Councilman Iverson pointed out, this Council has taken no official action whatsoever. Councilman Powell: If you are going to be fair to every single citizen in the City of Stillwater, if State Aid funde are available, all the people are paying for that - not just the people on Olives Street. So, if you can't assess one, you can the rest for something; it jjmst doesn't seem fair to all of the people. Mayor Charlsen: Let's get our facts and figures before meeting with them. City Engineer: We left the meeting with the impression that we could assess for what we had to do, but not for ttte street. Mr. George Butz: If they are getting the street free, for the love of pete they ought to be able to pay for something. If you have to have storm sewers, I don't know why they shouldn't pay for that. Me Clerk was then directed to arrange a meeting with.the County Boardassoon as possible, and notify the CorMncil of the date. Mr. Duane Elliott of Banister Engineering Company submitted a report on sanitary sewer installation in the area of - Webeter's Third Addition. He captained that the ..sewer extensions were somewhat more difficult than would be expected, and that their study indicated that the City shounld already be having trouble with the 6th Avenue line. Mr. Elliott; Ibis is the prcmblem that is faced - obviously one of cost; it would be about $15,000 for a lift station service to this area. It could be considered a temporary solution, but one daythat area could be part of the,City. Mayor Charlsen: If it went into the Sixth Avenue Line there wouldn't have to be a lift station? Mr. Elliott:. No, but it's else risk - the element of risk is. unknown. Councilman Powell: How manyy years is temporary? Mr. Elliott: Five years or less. - - Mayor Charlsen: This is a sembject we should discuss with Washington County too - at the same meeting. The Clerk was directed to noetify Mr. Elliott when the meeting date was set. Tt' City Engineer was then diirected to investigate the matter of sewage from the Ammerman plant going into Lily Lake, and report back. The City Engineer's report ccvnsisted of the following items: 1. In the matter of :a connection charge for the sanitary sewer constructed on West Pine Street f::rom Pine Tree Trail to South West Street, and on South West Street from West Pine Street to the water storage tank (Local Improvement No. 49), the accompan•:ying report in submitted as a guide line report to he • (March 8, 1966-continued) used at arriving at aan additional charge to the abutting property for this sewer. This project was paid for by the school district. Engineer: The City can recom.meni or establish any rate they desire. City Attorney: The Cityq can charge a sewer connection fee. Administrator: I believes there is a misunderstanding here; I don't believe the City ever agreed to pay the school board; I don't recall that we made any agree- ment. Councilman Peterson: I don't think we should even consider collecting for the school board. The City Clerk then readB from minutes of previous meetings, and informed the Council that no agreement had beeen made with the school board as to reimbursing them for the cost of the sewer inn question. The Engineer reported thaat the total sment for each of..the . fifteen lots involved would have amounted to $$301.91 per lot - plus a $100.00 connection charge, for a total of $401.91. Councilman Peterson: I move that this property, these fifteen lots in the area under discussion, have a conneeetion charge of $400.00 per lot. Councilman Powell secondeed the motion. (all in favor). Councilman Nolde: We hand better take a stand on this right now - when the money comes back to the City, -the money will stay in the City (will not go to School District). No. 2. Estimated cos'.ts for watermain and sewermain extensions; new and replacement of water, :cervices and new and replacement of sanitary sewer services, submitted four the proposed reconstruction of West Olive Street and County State Aid IlLghway No. 5; this report is submitted for your consideration and information. This item to be discussemdwith County Board - carryover to. that meeting. _ 3. The annual state :sewer school will be held at the University on March 28,29 and 30 this year; I respectfully requestthat the council authorize... sending Lowell Radke, Lee Elliott and John Shelton to this school. Nr. Radke to take the exaanination for a Class C operator, and Mr. Elliott to ,.. learn the manner and procedure for taking tests at the disposal plant and to acquire as much in_:formation as possible. Councilman Peterson move.4 that the Engineer be authorized to send all three men to the State sewer schoo:1; councilman Iverson seconded the motion. (all in favor). 4. The Engineer rece.dved an inquiry from Mr. Russell Borden, 915 South First Street, S;:illwater, on whether the City would reimburse him for the cost he incurxred when a Street Department vehicle broke his curb box for water service., The Board of Water Commissioners billed him for the cost of repairs. As per his statement, and the statement submitted to him by the water Booard, the cost to the City would be $16.00; damage occured during plowineg of streets. Councilman Nolde moved that Mr. Borden be reimbursed in the amount of $16.00. Councilman Peterson seconded the motion. (all in favor). e • ,r. (March 8, 1966-continued) 19 5. I wish it* again express my concern on the building of a new street garao:ge. This matter should be considered at this time. I respectfu_,Lly request that the City Council give every consider- ation to th.:e construction of this building at the old dumpsite. I, in no wa•,y, consider the construction of this building at that site as obj.yectionable. Mayor Charlsen: I aun still going to say that I don't know why we want it at the old dumpsite wheats you could build new homes; it's beyond me. The only place to expand is wuest; would you like to build a home next to a City garage? councilman Peterson:: They built homes next to the city dump. Administrator: Ron., tell us about the property behind the City Hall site (on Fifth Street). City Engineer: Abotzt the only area you can do anything with here is on three lots; the rest is resvine, etc. As originally proposed the garage is 147 feet and there would be moor for mixing bituminous, but there would be quite a bit of work involved. Mayor Charlsen: Thant land is just going to sit there - it's not worth a dime to anybody, while One land at the old dumpsite could be used for new homes. Councilman Nolde: itYou can't put a building on a site just because the land is no good; we have to put a $50,000 building on a good site. City Engineer: If woo are seriously thinking of retaining the Ritter property, then seriously thinks of building a garage there too. Councilman Nolde: Would you recommend that we build it on this Fifth Street site just for the garage itself? Not mixing tar? Councilman Powell: Decide on two things; a site to mix tar and a site up here to build a building andd get some plans drawn. Councilman Powell: I move that the City exercise its option on the Ritzer property, and that the City Engineer be instructed to proceed with the building of a City garage on the Fifth Street location, with the exception of tar mixing. Councilman Nolde: %*bat do you think after you have listened to all of the con- versation about the location of the garage? Administrator: If .you are going to take this bituminous operation from the Fifth Street site, this woovid probably be a pretty good location for the garage, but for the two together, I can't possibly see it. Have a garage only. I think it would be alright, but after Looking at this dumpsite, it didn't look too bad for a garage in that area,:, but it might be a little bit costly from the standpoint of water and sewer. I F:ould think it would be good on Fifth Street for a garage only. Councilman Nolde: Ilion. you are going to have to run your operation out of this location; we can't :satisfy you all the time, I guess. As long as your office is going to be right naext to the garage, I would have to go for this site. Administrator: wha-:t is your serious objection to this site for the garage? City Engineer: I have no serious objection to the garage, but it's getting back to inefficiency andl losing time (going back and forth to tar mixing site at Ritzer property, et:e.). Councilman Nolde then seconded Councilman Powell's nation to build the new street garage on Fifth Street. On roll call, the vote was as follows: Councilman Iverson: No Councilman Peterson: No Councilman Nolde: Yes Councilman Powell: Yes Mayor Charlsen: Yes • `o • • (March 8, 1966-continued) • 0 2 r • • Councilman Peterson: I would just as soon see it all in one place. 6 The progress. on the repairing of the pumps in the two lift stations and the cleaning of the sanitary and storm sewers in the business. district is satisfactory. It is hoped that the cleaning of thte sewers will rbee rc completed atttheoendhoof thithisbeing week. Three of the pump repaired at tlttis time. 7. There are: two minor projects remaining to bedone ea nnmtheel, damage that w.sas caused by the rain. storm of May 3 1 96. cIt is istIaoped hto April at the 10, conditions ill enable this work tobed 8. The cost of a copying machine that will copy anything up to 8ls x 14 size is $885.00. This machine can be plugged in any outlet. The cost of copies ranges from 8.40 per copy for 500 copies per moonth, to 2.40 per copy for 10,000 copies per month. City Engineer: I peresonally feel the machine would pay for itself. o an wiministrator: The deMonstrations.B�I would gineer cwant etoarwait untilwesngointosdother report thenewbui dingnea ae we can use the bona] money for furnishings and equipment. Mayor Charlsen: I thaink you should check into the Zeros and the new 3M copying machines also°. City Engineer: It is time to advertise foor bidutsous ndBituminous material again We usually advertise for rock salt also, and probably go into bulk storage as we can get it cheaper. ut Also, we will have too advertisee or fuel lnfor orethe he ne wilding, but can't do this until you know what :is going happen The Clerk was then adirected advertise : fo pbids on Bituminous material, bids to be returnable on April On notion of Councii iman Iverson, seconded by Councilman Nolde, the report of the Stillwater Volumnteer Fire Department, as submitted by Fire Chief Cormier for the month of Ferbruary, was approved. Administrator: Chiief Roepke requests that the Council consider purchase of a new traffic timerr. Chief Roepke: The purchase price would be $995.00. Councilman Powell: I move that the Public Safety Director be instructed to purchase this pieces of equipment. Councilman Iverson seconded the motic.n. Councilmen Nolde and Peterson were opposed. Mayor Charlsen theft voted in favor of purchasing the new traffic timer. • (March 8, 1966-continued) Administrator: Chief! Roepke also requests the Council consider purchase of two survive -air units. Chief Cormier: These are absolutely necessary. Councilman Nolde: You don't need this right away do you? Chief Cormier: If yaw don't have any fires - no. Councilman Nolde: I will make a nation that we lay this over to our next meeting and sleep on it. Chief Roepke: Witho:iat these we have nothing to go in after the men with should this be necessary; woe only have two. Councilman Nolde: I: will withdraw my motion. Councilman Powell: The Honey is available in your budget? Chief Roepke: Yes. Councilman Iverson soon tthen ovd edethat atithe on. two olssurvive-air , units be purchased; Councilman Pow PETITIONS None DELEGTATIONS OR INDI•YIDUAL9 None UNFINISHED BUSINESS€ This was the day amid time set for Public Hearing on an Amendment to the: Zoning Ordinance of the Cihty of Stillwater (rezoning of All of Blocks Twelve, Thirteen and Fourteen of Weatster's Third Addition, and one-half of the streets abutting thereon, from Residdential to Multi -Family) The Clerk read the notice for hearing aloud; the Mayor inquired if thenoticer for hearing was palm1Lshed, and the Clerk informed the Council that the noticeElere hearing was publisvled in the Stillwater Evening Gazette, official newspaper e City, on February :25, 1966 and March 4, 1966. Mayor Charlsen theca opened the hearing. Mr. James Simpson (whose property is involved) was the only person present in connection with sasid hearing; no objections were voiced. Mayor Charlsen themtclosed the hearing. (See Ordinances). Results of Town Inspection Day were reported by the City Administrator. It was suggested tthat fire extinguishers be placed in the City Hall; howevWB, as the building will be vacated and torn down within the next few months, is tomake, ak lsanddsCnot hieff CormieryreportedathatBthese haddalr already been takenrcare of. 21 • 09 • (March S, 1966-continued) The matter of participat::Lng in preparation of a "Census Tract Street Index" was carried over to the .April 12th meeting. Councilman Powell reportced that the State Conference on Land and Water Conservation Fund Act, wthich he bad attended, should be discussed with the County Board as the proggram would involve working in conjunction with the County. Councilman Powell moved that the Ritzer option be seconded the motion. Councilman Molds: The motion should include that details and report back... exercised: Councilman Nolde the City Attorney work'. out The Administrator reportted that a notice and judgment had been presented to him in the matter of Michael J. & Margaret Galvin ve. the City ofStillwater (parking facility assessment). Administrator: The judgmment declares the assessment null and void. Councilman Powell: Is tibia the time to reassess? City Attorney: We have three more law suits; we should wait until we get through with all of them. Mayor Charlsen reported at this time that Paul. Liberty, Jr. had withdrawn his request for On and Off Stale 3.2 Beer Licenses. (See page 10). Councilman Nolde reporteed that he and Councilman Peterson met with representatives of Northern States Powem Company in regard to the exchange of land. (See minutes of February 23, 1966). Councilman Nolde: We weere talking about the gravel pit (owned by the City), and told them the offer we [had on the land wasn't enough; they more or less agreed they were a little bit :Low. We should appoint an appraiser of our own and ` g0. down there and appraise! the property, and also ask him to appraise that 100 foot strip. They will buy tits property from us and they will put into a'letter-that at any time the City wants to purchase land for future expansion of the sewage disposal plant, we will. have the right to purchase it. But, first we have to get appraisers down theme and appraise the pit and the railroad property. Councilman Peterson ands I recommend we appoint Fred Bohiken to appraise it and then we will negotiate -the land we are going to need. .. City Engineer: I belie•,re you could be better off at the present time to negotiate a land exchan.,ge rather than to buy it outright. Councilman Nolde: They' said they wouldn't be hard tonal with, but they wanted us to be fair. I know •we are going to get more money than they have offered us for the gravel pit. Councilman Peterson: I't sounded to me that they would buy the siO foot strip and we could buy any of that four acres for $1.00 or something. Mayor Charlsen: I woul..d rather see the land exchange taken care of right now rather than a letter stating at some later date we could make an offer. Administrator: I wonders what reaction we would get if the City would advertise for bids on this property. e (March 8, 1966 continued) 23 • • MIN sw Councilman Nolde: Tktey got the wrong information from someone in the City; there is no problem sat all as far as the gravel pit; they ran high tension wires over it. Councilman Peterson: They indicated, if anything, they would rather purchase the gravel pit. Thely plan on dumping slag in there. Administrator: I woander if we might have our City Attorney look into this; it seems there may be aware to it than just getting an appraisal. Councilman Nolde: I: move that we hire Fred Bohlken to go down and appraise the gravel pit. Councilman Iverson saeconded the motion. (all in favor). Councilman Nolde: Aild to the motion that the City Administrator contact them and work out a land exchange on the other 100 foot strip. Mayor Charlsen: I think the whole council should meet with them again. Councilman Nolde: Yfou don't feel bad that we are selling the gravel pit, do you? City Engineers I ana about as tickled as I can get. NEW BUSINESS On motion of Councilman Powell, seconded by Councilman Nolde, Assignment to the First National Bank of Stillwater on behalf of Leighton D. Charlsen, d/b/a Charlsen Trucking Seervice (landfill dump) was approved. ORDINANCES Onmotion of Councilkaan Powell, seconded by Councilman Peterson, the Clerk made the second reading oo€: An Ordinance Amendirng an Ordinance Entitled Zoning Ordinance of the City of Stillwater (webster"s Third Addition). The Ordinance was rend Section by section, with roll call after each Section as follows, Councilman Iverson: Yes Councilman Nolde: Yes Councilman Peterson: Yes Councilman Powell: Yes Mayor Charlsen: Yes The Mayor then put Idle question, "Shall this ordinance pass?", followed by roll call as follows: Councilman Iverson: Yes Councilman Nolde: Yes Councilman Peterson: Yea Councilman Powell: Yea Mayor Charism: Yes whereupon said ordinance was declared duly passed and adopted. • (March 8, 1966-continued) A • • RESOLUTIONS The following resolutions were, on roll call. adopted: 1. Directing the Payment of Dills Councilman Iverson: No (only on bills pertaining to City Hall) Councilman Nolo e: Yes Councilman Peteerson: Yes Councilman PoweelL: Yes Mayor Charlsen:.: Yes 2. Amending Resolution Authorizing Payment of contributory Share and Additional Contribnetion Due to Public Employees Retirement Fund. (changing dates too July 1, 1964 to June 30, 1965) 3. Supporting Expansi..on of Broadcast Hours - WAVN Radio. 4. Authorizing the Coenveyance of Real Estate (Vacated John Street - Village Homes). 5. Confirming Appointment of Fireman (Colombo) 6. Accepting Bid and .Authorizing Execution of Contract (pickup truck) ADJOURNMENT Cm motion of councilman Nolde, seconded by Councilman Iverson, the meeting adjourned to Monday, lt4arch 14, 1966, at 7:30 P. M. This meeting closed at 12:22 A. M. detA/Cif Mayor Attest: • • G v • • Council Chamber Stillwater, Minnesota Regular Adjourned Meetiing March 14, 1966 7:30 P. M. The meeting was called to order by President Charlsen. Present: Councilmen Ivverson, Peterson, Powell and President Charlsen. Absent: Councilman Nablde (arrived late) Also present: Lester Isrower, Philip Eastwood, Ronald Ehlinger INFINISHED BUSINESS Representatives of Northern States Power Company were present to discuss proposed land exchanges. Mayor Charlsen: At tire last meeting, you (Administrator) were going to have someone appraise that land. Councilman Peterson: Fred Bohlken was asked to appraise the gravel pit. There was some question at this point as to whether or not Mr. Bohlken was supposed to appraise tithe 100 foot strip: after referring to minutes of the March 8th meeting, it was learned that the notion to have the land appraised included the gravel Pitt only. Mayor Charlsen: We will]. contact Fred Bohlken and see that he gets the appraisal done. Mr Administrator, will you contact Mr. Bohlken and ask him to get it done, and get the 100 foot strip appraised at the same time. Councilman Powell: wlty don't you value the N.S.P. property to the east of our property too? Councilman Iverson: Ilet him look at the whole thing and get it done. The Administrator remounted that the Council discuss the Olive Street improvement. Administrators The Ra gineer's report shows that the total cost of work to be done by the city in connection with the Olive Street improvement amounts to $30,789.40: the asse®sable cost per front foot would be $4.78 per front foot. In connection with threat, as di!:ected by the Council, I met with Idor Pederson. and Carl Erickson the County Engineer, on March 10th at� _ Cod taHouse exin regard to theproposed Olive Street improvement, and proposedt to the County office building site near Highway 212. I informed Mr. Pederson that the Council was desi sous of meeting with the County Hoard in regard to these matters. Mr. Pederson suggested that such a meeting could be arranged, and suggested a noon luncheon meeting on March 23, 1966. He also suggested that our City Engineer and Citty Attorney be present at that meeting, along with their County Engineer and County ?Attorney. Before meeting with e Board, a sidewalk or sidewalktheCouncil uction along OliveStr et,andoifdyoudecide dodecide torproceed,fyou should advertise forbids and have a hearing. Mr. Pederson stated :that whenever the City lets a contract for the work, the County will be ready to partticipate and pay its part of the expense that ro'lvesnupountthe the County. If the Council decides to run the sewer in this summer, that may not use it this :summer, but they will pay their share. • 26 • (March 14, 1966-continued) • • Councilman Peterson: Will they pay for the lift station? Administrator: Whate•Ter devolves upon the County. Council) son know the County ould pay formhalfeofrson: oes that :Lift stt�ation itswould pheip him - he?If was facing a $40,000` cost for sewer out thgere. City Engineer: You have to consider the church property too (First Baptist Church - new buildingE site). Councilman Peterson: As part of the assessment? City Engineer: Yes. Administrator: The Council should determine what is County expense: the Engineer would decide this; ifK the County is going to use the lift station, they will have to pay for part of the expense. Councilman Peterson: The lift station will still be in ... City Engineer: There is no way to avoid it at the present time unless the City wants to go to etle expense of getting the government to participate in putting in a trunk lime. Mayor Chariest: There is going to be a conference on this very thing on Harsh 24th and 25th: there are going to be discussions for financing and governmental aid. City Bnginee$: I haw* the information on it. Mayor Charleen: Doerr it amount to anything? City Engineer: Yes, I think it can. Operating under the view of the Central Washington County Planning Commission, we can get about 50% or 60%. Administrator: The =grant is based on the area served; if you serve a large area, then I think itt's up as high as 50%, but keeping in mind that some day you would also have tto think of enlarging your treatment plant. City Engineer: If, tiley wanted to hook to our plant and the State says they can do so, we can't do anything about that, but then they have to help pay for the cost. Administrator: Some: day you might have to enlarge your plant; I don't know if there is any contribtation by other municipalities toward enlargement of this thing. City Attorney: Sures, they have to. Councilman Powell: The sad part of the whole system is that every bit we add on ie money not we1L spent - we are taxing the present system. City Engineer: I have contacted both'aerial survey companies: the price to have the area from OOrleans to the Highway and County Road 5 surveyed and topogged is $5.00 too $6.00 per acre: about $4,000 or $5,000 for the whole works. Councilman Powell: We are going to have to give a lot of thought to annexation in the future; if omen sewer system stays as it is, we are going to have to think seriously before we annex any more land. Councilman Peterson= Getting back to Simpson and the County property, do you think it would be worthwhile to wait and go out the highway as long as we may have to do this in another year or so anyway? City Engineer: In auiew of what the Mayor stated, that the rest of Oak Park was going to be anneaned to Oak Park Heights, we will go no further than what we have annexation umise, unless we take the whole thing at once which doesn't sees too feasible. Under the present plans that Banister Engineering has, we could handle the area by putting in the lift station. sae • (March 14, 1966-continued) 27 councilman Powell: Whew I first became a councilman, Mayor Charlsen sent a letter organizing the League of Washington County Municipalities: couldn't we get them all together? They realize there is a problem - Bayport, Oak Park, etc. The thing is, if a study were made and paid for by all the communities, wa wouldn't have to speed money in the wrong direction. Councilman Iverson: There must be information available somewhere or the Central Washington County Planning Commission wouldn't come up with statements they made in the paper - City Engineer: They aarived at that because Stillwater's plant is the only one with room for expansion. Mayor Charlsen: They ttaven't made any studies; just a recommendation. Administrator: It wouIld seem to me that we might be sleeping at the switch: we should get something going. We should at least be making some overtures and setting up some meetings or something. We should meet with them and find out what their plans are. City Attorney: There nwald be some feasibility of having a meeting with Oak Park and Oak Park Heigllh to and their representatives, and having someone over from the State Board or!' Health; we all know what their conclusions are as to that particular area. We c.:ould get some advice from the State. Councilman Powell: If 'everybody knows about it at the same time, no one gets secondhand information ,and gets worried about it. This is the best way as far as public relations in order to get the job done. If Oak Park and Oak Pamir Heights go into this, and still don't, want to annex, could they participate, in the expense? City Attorneys Yes. City Engineer: My personal opinion is, anything that's done out there should be done looking twentyq or thirty years into the future at least; if the design of it is laid out to amecomodate the whole thing, it can always be done piecemeal. City Attorney: Lyle ffickberg said in his opinion they are willing to pay the total cost of intercepetor sewers and stuff that the Municipal Commission put together, and any addiitional cost to increase the size of our plant, besides. the rental paid for that use of our plant. The State may feel that this may be the time for Stillwater togo into final treatment; this would be the thing to do if -the City of Stillwater doesn't charge them a rate more than the citizens of Stillwater are paying mow. Councilman Peterson: Have the engineer from the State Board of Health here to explain it to them. Councilman Powell: I don't think it would hurt to have Banister here. Councilman Peterson: This wouldn't be a formal hearing; just a matter of getting an idea - leave Banistter out of it. Administrator: Just :find out at this stage of the game if they are interested. Councilman Powell: I. move that the City Administrator be instructed to arrange a meeting with Oak Panek, Oak Park Heights, Stillwater Township and Baytown Township, and the Sta-:te Public Health Engineer, to discuss the possibility of a combined future sanit::Lry sewer system. Councilman Iverson seeranded the motion. (all in favor). Administrator: Mr. SBh.erman Crane mentioned to me that the Maple Island has space for temporary rental; he wondered if the city might be interested. Other parties in the City are interested in renting this and then subletting it to the 8 (March 14, 1966-continued) • • y City; if the pletedl, you; an needenit byfor etherary monthaor9e yearace until or hatevereyoutwant garage is completed, yo with no strings attached!. Councilman Peterson: Matrbe we could contact him at that time if it's necessary. Councilman Peterson: Are we going to need this, Ron? City Engineer: It shoulldn't be necessary. Administrator: I will iinform Mr. Crane then that the City will continue with its own facilities. On motion oebyn lee Peterson, Farmersseconded Merchants Sate BankIverson, of Stillwaterfollowing tosecure collateral,, pledged City deposits, was approoved: $15,000 U. S. Treasury Notes; Series A-1970; 5%, dated 2-15-66, due 11-:15-70 with 5-15-66 coupons & S.C.A. in substitution for: $15,000 U. S. Trseasury Notes; Series A-1966; 4%, dated 2-15-62 due 8-15--66 with 2-15-66 coup.,ns & S. C. A. On motion of Councilman: Peterson, seconded by Councilman Powell, the following insurance policy was approved: Policy No. 1222764972, issued by. the St. Paul Mercury Insurance Company, in the amount of $380,000 (Builder's Risk - new municipal building). Councilman Iverson was opposed. On motion of Ceuncilma:n Powell, seconded by Councilman Peterson, the Building Inspector's report cove?rinq activities during the month of February was approved. The City Administrator submitted a report of Inspection received from the Employer's Group of Inseurance Companies on the Library boiler. (recommendation was made to repair learn in valve). Councilman Iverson moved the report be referred to the Building Inspector for the necessary action; Councilman Peterson seconded the notion. (all in favor). Administrator: On March 8, 1966, the council authorized overtimepay for flood work to Lowell Radke, .Arnold Haas and Richard Blekum. The City Engineer suggested that Mr. John Clarey boe added to this list also. (his overtime amounted to $120.34). Councilman Iverson mowed that Mr. Clarey be paid the amount set forth Shove; Councilman Powell seconded the motion. (all in favor). Administrator: Will wwe complete our work by April 1st? • •• • (March 14, 1966-continued) 29 • City Engineer: A small ppercentage depends on the frost: everything else (flood damage repairs) is done. The sewers are now cleaned - they finished today. This week they will put the too pumps back and then there will only be one more to go. The State Highway inspector has been here and checked everything except two items we can't do yet because oaf frost: as soon as we get the pumps in, we will ask the boys to come and inspect it. city Attorney: You aske.ed me to check on Mrs. Hailey (see minutes of March Sth under Applications). The following day her company attorney wrote and said, where an order is taken in the: City of Stillwater and transmitted to St. Louis and then shipped back, it's under, Interstate Commerce, but she is involved with eight local studios. The orders are: transmitted to the studio of their choice. You can always get involved in litigati..on on these things. She should post a bond and have a card with her picture on: it; with that and her bond we might be saving ourselves a good headache. councilman Powell: I mo.we that this matter be handled in this way and that no fee .I be charged; she must posit a bond and register with the Chamber of Commerce. Councilman Iverson seconded the motion. (Councilman Peterson abstained). City Attorney: I was enamored to write up the entire procedure on Olive Street so no steps would be missed., but it's pretty hard to write up the .procedure unless I know what we are assessing for. Mayor Charlsen: There sihould be a sidewalk there, absolutely. With kids walking up the street. Councilman Iverson: Friiday afternoon, Mr. Wright and Mr. Erickson and his assistant came to see mee because of some land I owned. They came to see me about acquiring that land for this roadway. Mr. Wright made the comment as they were leaving that they might se well throw the sidewalk in with their project. City Engineer: If the Gbuncil wants a sidewalk there, it should be included with the County job. We woulld reimburse the County for it and it would save the City money. The County would9 like to know before the 17th so they could revise their plans. It would cut dowWn on some sodding they would have to do. I thought it would be more economicall to have the sidewalk on the north side of the street, but it is immaterial; too get the cost estimate I picked the north side. Councilman Iverson: I wwould go along with what the Engineer suggests. Councilman Peterson: I would go along with the county putting it in under their estimate if we have to :reimburse them, that's fine. Add to the assessment for part of our cost. Councilman Iverson: I wwould go along with that. City Engineer: You willf have to hold a hearing prior to their opening of bids, which will be on the 24tkh of April. Councilman tilde: I move we have bids let at 4:30 on April 19, 196G and the hearing at 7:30 on April 19th. Councilman Peterson seconded the motion. (all in favor). The Engineer then drew as sketch on the blackboard showing the possible route for sewer extensions on Olive Street toward the City Limits. City Engineer: The sewer could be extended far enough to pick up some of the homes now outside of the City Limits (and homes to be built there by Village Homes). • • • ,3 0 (March 14, 1966-continued) r- • • Councilman Nolde: What. happens if you stop right before the City Limits and those new homes out the:ere want to come into the City? Even if it were extended, it would not Ibe big enough to take much of the property on the north side of the road; it would be big enough for the church and five or six homes and a few more pieces oof property, but not half of the Hefty farm. Councilman Iverson: It. would be a shame not to put it in; do you advise putting it in now, Ron? Engineer: I have roughs costs, but that's all. It's reasonable to let it all in the same contract as loong as we have to do the other work. Administrator: You mean go beyond the church property ani extend it out as far as that? Councilman Peterson: We would have to pay the entire cost then. Councilman Nolde: No — the property owners would; we (Village Homes) would petition to come in. Councilman Iverson: I should pay the assessment for it out there on the property that I own. Councilman Peterson: Elias the church been contacted on this as to their feelings? City Engineer: No, sir; but I am sure they would go along. Councilman Peterson: What is the estimated cost for running that out? Engineer: I only have the figures to the City Limits - About $11,000. Councilman Powell: If' you put this in now, the people who will be getting the service will be saving: some money. Councilman Peterson: :I think it should be found out how much the church is expecting to pay for s.:ewer. Councilman Nolde: Is :$11,000 a high estimate? Engineer: That's pret:ty high, yes. I think the best thing is to let this go and let me figure how far .we could take it and what the cost would be. I will con- tact the church. Mayor Charlsen: Figure the cost; find out if the church is interested and find out if Village Homes ifs interested. city Engineer: This Lis one thing that should be resolved. On Olive Street, for appurtenances, the $4.00 assessment includes the services. You might not want to do it that way/ because everybody is paying for that. It might cut down considerably on the ceost, but would jack up the cost to the property owners getting the new services. RESOLUTIONS The following resolutidon was read, and was on roll call unanimously adopted: 1. Ordering Hearing an Improvement, Approving Plans and Specifications and Directing clerk to Advertise for Bids. (Olive Street) ADJOURNMENT On motion of Councilmaan Powell, seconded by councilman Peterson, the meeting adjourned at 10:00 P. It. Attest: rtty rie''''k 4 i Mayor • • • • 31. • • Council Chamber Stillwater, Minnesota Spocial Meeting March 22, 1966 7130 P. M. The meeting was calleed to order by Vice President Powell. Present: Councilmen :I7erson, Nolde, Peterson, and Vice President Powell. Absent: Mayor Charl:.sen (hospitalized) Also present: Lester- Brower, Ronald Ehlinger, Philip Eastwood. UNFINISHED BUSINESS This was the day and time set for consisting of the fol.Lowing: South Fifth Street West Willard Street South Harriet Street West Oak Street South Fourth Street South Martha Street South Martha Street South Holcombe Street public hearing on proposed street improvements RESURFACING from West Churchill to from South Fifth to from West Willard to from South Fourth to from West Pine to Erom West Willard to from West Abbot to from West Pine to West Willard Street South .Holcombe Street Dead End South Third Street West Oak Street West Olive Street West Willard Street West Olive Street The Clerk read the no-tice for hearing aloud; Vice President Powell inquired if the notice for hearing wa:,spublished, and the Clerk informed the Council that the notice for hearing was publitshed in the Stillwater Evening Gazette, official newspaper of the City, on March. IL, 1966 and March 18, 1966, and mailed to all known property owners.affected. Vice President Powellthen opened the hearing. South Fifth Street frram West Churchill to West Willard Street Mr. Charles Plourde 718 South Fifth Streeet I got all the informaetion before the Mr. Richard Stone 812 South Fifth Street meeting. Conncilman Powell: At this time we should inform the people that the estimated coat per front foot i.s $1.51. if the Engineer wishes to explain a little more about what is going tca be done, he could probably clarify things in the minds of everyone. City Engineers This _proposed work is nothing more than putting a new surface over what is existing( which, I grant you, in some instances is not too much. But, we will patch all majoo--r holes, and frost boils will be dug out and patched with gravel before the con -.tractor comes in to do the work. It will be a one and a half inch mat over the top.: basically that is all. It will be 'tacked' to the old surface so the two of' them cannot come apart and break up the top. Councilman Powell: I-t's your feeling that this should be done on your street? No objections were vo:1ced to the resurfacing of South Fifth Street. • (March 22, 1966-continued) • WEST Will Carl Casanova 415 W. Willard It's o.k. with me. Alfred Perrier 322 W. Willard You say you are going to dig up frost boils and all that stuff and it's supposed to hold? City Engineer: Yes, :sir. _ 50 foot? Mr. Perrier: But nobody knows for how long. At approximately $.. per Councilman Powell: Wes; you are in favor of it then? Mr. Perrier: If it's no more than that. Councilman Powell: we have been coming close to our estimates on cost. No objections were vsoiced to the resurfacing of West Willard Street. South Harriet Street: Prank Mardaus 419 S. Harriet good surface; this isetfe firyit'N.SsPstartednto That streetup.always lamo aof boils.tdo withP.it: break gas e lasts ears° the don't knows if that had anything new line last pear City Engineer: The! frost is still there; there was so much moisture in the ground last fall th::at it froze under the surface. This particular street is one ear that have never broken up before. This of the better jobs that N.S.P. ever did in putting back a street. We condition have w streets breaking ups this y list of last fall: the street was in go streets for antedaconp was made up ssible cost. That is why it then and we wanted to preaserve it at the least po is on theiproposed List. Mr. Mardaus: Is tits all assessed on one year? then? Councilman Powell: Over a period of three years. You are in favor. Mr. Mardaus: Yes.. No objections weree voiced to the resurfacing of South Harriet Street. West Oak Street Leonard Berglund 324 South Third sidewalk At the present time the oar wa of this street is and inch above driveway. my sidewalk even, and I am getting a slewof water. I an not opposed to improvements,but it's hard to accept a higherr crown on Without snow on the ground I have trouble getting out of my but this mat will e crown is extremely high on your street, on the sides; City Engineer: o appreciably; the bulk of the surfacing will go not veise the llcwu however, it will cut down on the depth of the gutter line. • • (March 22, 1966-continued) 33 • Mr. Berglund: The street was fixed improperly in the first place. Councilman Nolde: What do you think of this problem, Engineer? We can't make the situation any worse than it is. You are improving the street, but probably creating a water problemm. Councilman Peterson: The water problem exists now - would this make it any worse? City Engineer: No worse: but it won't help it any. Councilman Powell: The only solution would be to have the property owners petition to have the street cut down and leveled off. Councilman Nolde: Is this program tied together as one program? City engineer: Anything can be deleted if the Council so desires. Councilman Peterson: Byy pulling one out you would vary it somewhat. Do you think the people up there wound be in favor of a new street? Mr. Berglund: I wouldn "t want to speak for them. Mr. Williams is a new buyer, and then there is Mr. Kiilty. There are only three people on the street. Councilman Nolde: You serest against resurfacing of the street - what you are against is the problem that is going to be created? Councilman Powell: You would rather, at this time, see the improvement proceed as planned rather than Maving the street remain as is? Mr. Berglund: I would nether forego this action as presently proposed: if you are going to do it, I would rather see it done correctly. It's spending good money after bad. There is a good rock base there: however, I won't make a stand for anyone else. Mr. Berglund was the onlly property owner present in regard to West Oak Street. South Fourth Street No one appeared for or against the resurfacing of this portion of South Fourth Street. South Martha Street fromm West Willard to West Olive Street Mr. G. C. Lupient corner of Martha & Willaard The proposed arrangementt of putting a one and a half inch mat won't do me any good: I have no curb. The top of the road is already above my lot. I am against it. If you can't give nee a real good street, and by that I mean excavate like you did on Willard Street, I] an against it and won't pay for it, but I am willing to pay for a good road. City Engineer: I have rao argument with the gentleman whatsoever. io one else appeared fora or against the resurfacing of this portion of South Martha Street. South Martha Street fronr west Abbot to West Willard Street P. J. MacDonald 716 S. Martha I agree with Mr. Lupientt; there is nothing there to put blacktop on - just mud. If they can make a good street without digging up the whole thing and putting in a good street I am for Alt, but don't want to have to pay for it in another two years. • • • 34 (March 22, 1966-continued) • • City Engineer: You are aware of the condition of West Mulberry; the way it used to be every year:. It was resurfaced and that has been holding up very well. t e g ua that MagcoDon thif s?woWhen youabuyoa washer or aoT.V., its's guaranteed fornaee year. Is this going to beguaranteedfor a year or two years? No one else appeared for or against the resurfacing of this portion of Martha Street. South Holcombe Street) George Bancroft 409 South Holcombe We are all agreed he:ere; the crown is exceedingly high. Most of us on our block would prefer somethi_sg be done, but would rather do a better project once every twenty-five or fiftyy years instead of once every! five years. Councilman Powell: Twenty-five or fifty years is a long stretch: Mr. Bancroft: I am not sure that a one and a half inch mat will hold. Most of us feel that the sealcoat job done before was a waste of money. Councilman Powell: Was the street in such a state of repair or was it too far gone? City Engineer: Mr. Bancroft: City Engineer: to tack you out At tthat time it was hoped that sealcoating would take care of it. Would a one and a half inch mat hold it? I beelieve it will hold on your street; however, I would not try of thawing a new street built. Mr. Lupients What its the estimate of a new street? Usually $5.60 or $6.50 per front foot with curb and gutter. City Engineer: Mr. Bancroft: The 'crown now is above any lot. If you think tie will hold, I don't think we haves any objections. No one else appeared for or against the resurfacing of this portion of Holcombe Street. Councilman Powell: Is it necessary to take any action on Mr. Lupient's request? You do object to this matting? Mr. Lupient: I car! tell you this is going to be no good. Putting a mat on top of that clay is notf going to dd any good. We've got to have it cut down or it isn't going to do anything - in fact - the water will be running into my yard. councilman Noide: I am in favor of the program except for two phases. If we are creating a watees problem on Oak Street I would be against that. And, in front of Nr. Lupiennt's house, I know the problem he is having there. Councilman Powell: Would it be possible to defer action at this time and give you a chance to au/Omit a petition for a new street? Would you care to try? Mr. Berglund: I mot the only one affected by it - there are only three on the street and I am th•.e only one that would be benefited by it. Councilmm Powell: With that in mind you would rather that the street were repaired then? • (March 22, 1966-continued) 35 • Mr. Berglund: That's a]mout the size of it, but I still say that raising the street an inch and a half is brad; I am having trouble getting out of there now. councilman Nolde: I malke a motion that we take the streets and act on them one at a time. Councilman Peterson sec.»nded the motion. (all in favor). Councilman Powell: Mr.. Berglund feels that because he is the only one affected by this new street, he would just as soon have it resurfaced. Mr. Berglund: No - I would prefer to have it repaired rather than matted again. City Engineer: Would t:le Chair entertain a recommendation to have resurfacing of Martha Street between P'Lne and Willard deleted from the project? Councilman Peterson: IXE Mr. MacDonald and Mr. Lupient could work on the property owners, there is a posseLbility that we could get that portion of the street rebuilt. Mr. MacDonald: I don't: think I could do it. The Council then voted as follows on the proposed street improvements: South Fifth Street firom West Churchill to West Willard Street Councilman Nolde moored the Engineer proceed with the project; Councilman Iverson seconded thee motion. West Willard Street from South Fifth to South Holcombe Street Councilman Peterson ,moved the Engineer proceed with the project; Councilman Molds seconded the nsmtion. South Harriet Street: from West Willard to Dead End Councilman Molds mowed the Engineer proceed with the project; Councilman Peterson seconded throe motion. West Oak Street frown South Fourth to South Third Street Councilman Nolde mowed this street be deleted from the project; Councilman Peterson seconded thee .motion. .. South Fourth Street from West Pine to West Oak Street Councilman Peterson moved the Engineer proceed with the project; Councilman Nolde seconded the motion. South Martha Street from West Willard to West Olive Street councilman Peterson moved the Engineer proceed with the project, but that Willard Street to Piine Street be deleted; Councilman Nolde seconded the motion. (Resurfacirsg will be on South Martha Street from West Pine Street to West Olive Street). South Martha Street from West Abbot to West Willard Street Councilman Nolde movved the Engineer proceed with the project; Councilman Peterson seconded tithe motion. South Holcombe Street* from West Pine to West Olive Street Councilman Peterson moved the Engineer proceed with the project; Councilman Nolde seconded the motion. After all interested peersons had an opportunity to be heard, Councilman Powell then closed the hearing. • e 36 (March 22, 1966-continued) • • CITY ADMINISTRATOR'S RISPORT Administrator: I have: a memo from the City Engineer with various items, as follows: 1. The Michigan Lander that the City owns has a cracked motor block; The Engineer is in the process of obtaining rental rates from a few of the equipment supp3Siers in this area. Our present loader is a 1961 model. It cost $9,,,950.00 when the City bought it. We have spent $1,481.92 on this Niece of equipment since 1963, not including 1966. Administrator: In connection with this, we have rental rates and costs for a new loader. The rentaal rate in all cases would apply against the purchase price at the end of nine months. In talking with the City Attorney I believe there may be some que::stion. City Attorney: I reggaested the Engineertocheck out iMinnesottaoStatut t4a Statute 65.71; this states you can Lease or rent equipment provided Charter - in my opinis_on it is contrary to our Charter. Councilman Peterson: Even on a lease deal, you are talking about $8,000 a year - that's a big /item in comparison to $2,500 for repairing the old one. Councilman Powell: CCruncilman Iverson made this suggestion to me. It is his thought that we adveatise for bids for this new type of machine on a rental and purchase basis, and also the repair of the present machine. If need -be, rent one while ours ile being repaired. We will at least have one to usetif we decide we can't afford a new one we will reject the bids. Councilman Iverson: I move the Engineer have the present machine repaired and advertise for bids to see what the cost of a lease -purchase would come to. Councilman Nolde seconded the motion. Councilman Peterson was opposed. Councilman Peterson: Even if the price varied $2.000 we still don't have the money - why even takes bids? Councilman Iverson tl8en withdrew that portion of the motion; Councilman Nolde withdrew his second tto the motion. Councilman Iverson: L move we advertise for a loader with a man; have the Engineer draw the specificati..mns. Councilman Nolde secoonded the motion. Councilman Powell: Do you feel it's enough of an emergency to go ahead and do this? Should thelenngineertbeuinstructedito takto ebthe?the necessary measures and. rent the necessary eq Pin t city Attorney: Yea., Councilman o and Iverson: I enogineerll towhireraw my the loaderon astadvertise for bide on rental, needed. Councilman Peterson seconded the motion. (all in favor). 2. It was agreeed that the City would accept bids on the Sanitary Sewer and Watermain on' North Fourth Street to service the new municipal buildings - on Aapril 12, 1966 at 4:30 P. M. (See Resolutions). 3. As you know,- Auto Truck Service has now gone out of service. This leaves the City -without a place to get the equipment repaired. The Mayor asked me ilE the Street Department could use a mechanic. The answer is, not full time. If Lee Elliott proves satisfactory at the Disposal plant, then we should replace him with a man in the Street Department. It would be advantageous if the City could hire a man that could operaste equipment as well as repair i`. r • • • (March 22, 1966-continued) 37 • e City Engineer: Mr. Busteex Kern is available; he did work for Auto Truck Service. Councilman Nolde: I moves we have the Engineer and Administrator negotiate with him and see what he woulod work for as a mechanic and operator for the City. Councilman Iverson secons.ded the motion. councilman Nolde: If yaea come up with a satisfactory answer, put the man to work. Administrator: Could wee go a step further? There are three men available; could we interview the three oo£ then? Councilman Nolde: Incluode that in the notion. 4. On action of Councilman Nolde, seconded by Councilman Peterson, Mr. Richard Raboin, a Street Department Employee, was placed on probation for a period of ninetydays. (all in favor). 5. If you and the Ciity Council can possiblyto authorization forthis I would appreciate consideration being g department to purchasee three Citizen Band Radios at this time. Two of these units would be instaIll ed in the Street and Sanitation Departmentpickup trucks, and one unit in the office of the Engineer. The approximate cost of"these three units would be $566.00; this would speed communications and make for better servidce. Councilman Iverson: I move the Engineer go ahead and get than; they will pay for themselves in short ordeer. Councilman Nolde seconded the motion. (all in favor). Administrator: The Eng:tLneer has submitted the main, sewesenain, and waster and sewer services, Street; the revised cost is $31,689.40. City Engineer: The bas:Lc change was extending now is going out another 100 feet. revised cost figures for the water - as well as the sidewalk on Olive the watermain 400 feet; the County Administrator: We received a notice from the Minnesota Municipal Commission dated March 21, 1966, that the Town of Oak Park has now been annexed to the Village of Oak Park Heights; thnis is now official. NEW BUSINESS Fire Chief Cormier recommends removal of fire alarm boxes because people may rely upon the system to repoort fires, and the system is presently out of operation. Councilman Iverson moved that the Fire Chief's recommendation be followed; Councilman Nolde seconeeed the motion. (all in favor). Councilman Powell repo:erted that he had investigated the matter of purchasing a tranquilizer gun (as rrequested by Councilman Iverson). He stated it would cost in the neighborhood of $265.00. City Engineer: You woiald have to pass an ordinance stating that if a dog should -die as a result of this, the City will not be responsible. Councilman Powell: Thee chances of that are about 100 to 1 that this would happen. • (March 22, 1966-continued) r • • Councilman Iverson: I grove that Councilman Powell be instructed to look into this further and bring :Lm the information so we can get a tranquilizer gun, and that the City Attorraey be directed to draw up an ordinance. Councilman Nolde second•led the motion. (all in favor). Fireman Andrews will be on military leave during the month of June; Fire Chief Cormier recommend3s that the regular firemen cover for him during his absence. This will coset the City an additional $225.00 in overtime. Councilman Nolde moved for the above; Councilman Iverson seconded the motion: (all in favor). On motion of Councilmann Iverson, seconded by Councilman Nolde, Fire Chief Cormier was authorized to send two of the regular firemen to the State Fire School to be held in ANpril. (total cost, including Chief will be $100.00). Fire Chief Cormier, requested that . the Council authorize the installation of a radio transmitter and receiver in Truck No: 4 - Total cost is $1,200; CivilDefensewill matoch funds with the City, thereby making the total net cost to the City $600.000. (all equipment would then be equipped with radios except the tanker and :ladder truck). Councilman Nolde: I movve we lay this over to our next regular meeting so we can discuss it at that. time. Councilman Peterson secoonded the motion. (all in favor). Cc motion of Councilmaaa Nolde, seconded by Councilman Iverson, the following men were appointed Volunteaer Firemen, as recommended by Fire Chief Cormier:.. Donald Miller Third & Myrtle Streets John Shoen North Third Street On motion of Councilmen Nolde, seconded by Councilman Iverson, the Clerk was authorized to place a notice in the Stillwater Evening Gazette to the affect that a three ton axle load limit will be in effect on all residential streets in the City due to exidsting frost conditions which are causing severe breakup and damage to streets.. .. . Councilman Nolde: Wheat if someone has to dig a basement or something? City Engineer: They mar get special permission. The Administrator repartee that he had received a Catalog of Federal Programs for Individual and Community Improvement. The catalog was mailed to the City Attorney by Senator WCtLter Mondale and lists all programs under which communities can receive federal a=id. It was reported that *the noon luncheon meeting which was scheduled between the City Council and the ?Washington County Board on March 23, 1966, was cancelled. • (March 22, 1966-continued) 39 • On motion of Councilman Peterson, seconded by Councilman Iverson, Councilman Nolde was instructed too attend the conference for local government officials - League of Minnesota Municipalities - to be held in Minneapolis on March 24th and March 25th, 1966. RESOLUTIONS The following resolutions were, on roll call, unanimously adopted: 1. Directing the Payment of Bills 2. Authorizing Issuanoce and Sale of Certificates of Indebtedness in Anticipation of Collection of R.:emainder of Federal Disaster Assistance in Accordance with the Federal Disaster Act (publi.c Law 81-875). ($30,000.00) 3. Authorizing Washington County to include construction of sidewalk (one: side of Olive Street) :ha its Advertisement for Bids, and Agreeing to Reimburse.. county for Same. (not published) 4. Ordering Improvement, Accepting Plans and Specifications and Authorising.... Clerk to Advertise for Bids - Local Improvement No. 57 - Resurfacing.,. 5. Authorizing Clerk tto Advertise for Bids (Fourth Street -City property) 6. Limiting and Restridcting Parking on Olive Street from Owens Street to the.. West City Limits. 7. Approving Plans fon State Aid Project No. 82-605-04 (Olive Street) ADJCWRNMENT On motion of Councilman Nolde, seconded by Councilman Iverson, the meeting adjourned at 9:40 P. M_ Attest: Mayor • 40 • • Council Chamber Stillwater, Minnesota Spacial Meeting April 1, 1566 4:30 P. M. The meeting was called too order by President Charlsen. Present: Councilmen Iverson, Noide, Peterson, Powell, and President Char/sen,. Absents None Also Present: L. R. Mown, Philip Eastwood, Ronald Ehlinger, and Mr. Leighton. Charlsen. city Administrators Thee road leading to the private dumpsite is in need of repair which will take about a week or ten days. The City officially closed the old dump. your Administrator was informed that Mt: Leighton Charlsen was making charges for use of the cold dump. He had a man there -who was taking care of the dumping of materials; inn the case of garbage, same was being put in barrels. .The fact that Mr. Charlsen'e San was making charges at the old -dump-is creating a problems there were threats to sue the City. The Council agreed that It was not a good policy to have Mr. Charlsen's man at the old dumpsite. Administrator: Chief Ccormier had said that the situation at the old dumpwas very explosive. Councilman Powell: I wcouldd like to we Mr. Leighton Charleen, how many commercial people dump_ there? How much do you derive from businesses hauling out there? Mr. Leighton Charlsen: About $100.00 to $150.00 per month. Mayor Charlsen: The question is, shall we open the old dump officially, or leave it as is until such time -as the new dump is available? City Attorney: what if the Council opened up the old dump again and put a mane there full time?. The Ciity should reopen the dump officially so that it would be covered by insurance in case of fire. City Administrator: Mr., City Attorney, rill you advise the Mayor and Council of emergency nature? Theme should be some sort of an agreementdrawn so if people called here they could the told what we are going to get for use of the old. dump to make up for payment eof the new dump. Row would you advise the -Council? City Attorney: TO use 'the old dump, it must be by resolution. Draw up an agrommet to protect them to use the old dump for a period of time until Mr. Charlsen's dump is read.Mr. If we open the dump and have such an agreement, can Mr. Charlsen charge fordumping at the old dump? Councilman Powell: Me :should not charge for garbage at the old dump. City Attorney: The agreeement would be that he would operate the old city dump during this emergency neot to exceed thirty days with no fees to any citizen dumping. The Council then decided the dump would be open to the public from 5:00 A. M. to 5:00 P. M. Monday throsugh Saturday. The Administrator was detected to prepare a press release to that effect. • • (April 1, 1966-continued) 4.1 Mayor Charlsen: We haws another serious problem. There will no longer be any bus service in Stillwater (as of April 9, 1966). The Council discussed teie nutter and it was suggested that the Stillwater Cnasber of Commerce be called and asked to cooperate with the Council in this regard. Mayor Charlton stated that Mr. Prescott had a plan for limited servi a and would check into it to see wlmat could.. be done. He stated it would -not be necessary to discuss this Matter atlength until he found out what Mr. Prescott could do in the way of providing service. City Administrator: There is one other thing we have before Mt the Simonet mortuary is contemplating building a new funeral home and will need sewer and water services (they are outside of the City Limits). A discussion followed its regard to whether or not the City should extend sewer and water services to tides funeral home. Coaneilmen Bolds moved that the Simonet Mortuary be allowed to connect to the city sewer line:... There was no second to +the motion; no further discussion was held. sswdLOfsO s The following resolution: was, on roll call, adopted: 1. Opening Temporarily • Certain Land as Dumpsite Cauneilns:n.'Iverson: Yes Coancilawon Molds: Yes Councibam n Peterson: Yes Councilaess Powell: _ Ins Mayot Chaerlsee: Did not vote -Among! On motion of Councilman Iverson, seconded by Councilman Powell, the meeting adjourned at 6:06 P. M. Attest: • • 42 • • Council Chamber April 6, 1966Stillwater, Minnesota Special Meeting 4s30 P. M. The meeting was calF.ed to order by President charlsen. Present: Cnuncilmena Iverson, Holds, Peterson, Powell, and President Charlsen. Absent: Sone Also Presents L. R.. Brewer, Philip Eastwood APPLICATIgiB From Richard W. Flemming, d/b/a Country Boy Market, for cigarette license, soft drink e .2 3.2 Beer License ms fl3 :carryovertonextmrLicense. e(first reading regular meeting ofthe Council). Sale On motion of Counei:.lam: Molds, seconded by Councilman Iverson. the soft drink;. license and cigarette license were granted. as e r landnfrom N S.P lathe Thoughhtticantttoo into havelNr. eWilliam Btannister overn here brow here befose wa do amsy horse trading and he will come. . Lake Elmo isnowgetting ready and wants sessr service: if they put in a plant of their own, it would be of a temporary nature. They are looking for a place to come. The only other place they can go is into the. Lakeland area. We -have wekwon d need1suenetwnalty out a other am}unitisseweee to :see ourtc. and how bservices plantig a (Oak Park Heights, Baytown Township, Stillwater Township and Irks Elmo). He said not to give w ',•S.P. an inch of land unless you can get it -right down to the river to the eastoof the plant. city Attorneys Thine is always a factor in condemnation. Anybody avalue si you. ing down there could swot make a value on that land until they know the Meyer eharlsen: ONthe loth of April we are meeting with the other comunitiee in regard to sewer systems. A discussion was tie18 at this point in regard to the Olive Street improvement and the hearing was scheduled for April 19, 1966. The Council directed the Administrator to invite Mr. cafferty, County Commissioner, and Mr. Carl Erickson, County Engineer, fto attend the hearing. RESOLUTIONS The following reselutions were, on roll call, unanimously adopted: 1. Directing the: Payment of 1.11s (flood control) 2. Authorizing Wwaehington County to include olive Street sidewalk in its bid letting. i•=:+ <-,..',. ) (April 6, 1966-continued) AWOURl®MG1T On motion of Councilmen Iverson, seconded by Councilman Powell, the meeting adjourned at 5:14 P. ML Attest: City Cler3vc c Mayor Council Chamber Stillwater, Minnesota Regular Meeting April 12, 1966 4:30 P. M. The meeting was called too order by President Charlsen. Opening prayer by the Ci*.ty Clerk. Present: councilmen Iverson. Nolde, Peterson, Powell. and President Charleen. Absent: None Also Present: L. R. Brower. Philip Eastwood, Ronald Ehlinger ONFINISHED BUSINESS (out: of order) This was the day and time set to open bids on Approximately 15,000 gallons of MC or RC type Cut -back Asphalt for the year 1966 as per specifications. The Clerk read the notice for bids aloud; the Mayor inquired if the notice for bids was published. and the Clerk informed the. Council that the notice for bids was pndnlished in the Stilllwater Evening Gazette. official newspaper of the City, on March 31. 1966 and Aporil 7, 1966. The Clerk then reported that only one bid had been received: Councilmen Molds moved that the bid be oponsd: Councilmen Peterson seconded the motion. BSid No. 1 Jay W. Craig Company Total Bid: $.149 per gallon - $2,235.00 Cambridge, Minnesota Truck delivery Councilman Nolde: I mows we refer this to the City Engineer for study, and report at the 7:30 msetiing. Councilman Iverson secomded the motion. (all in favor). Ibis was the day and time set to open bids on Local Improvement No. 57-Street Surfacing. The Clerk read the notice for bids aloud: the Mayor inquired if the notice for bids was published, and the Clerk informed the Council that the notice for bids was published in the Stfillwater Evening Gazette, official newspaper of the City, on April 1, 1966 and Apmil 8, 1966. The Clerk reported that three bids had been received. Bid No. 1 lower Asphalt, Inc. St. Paul, Minnesota Bid No. 2 Bituminous Surface Trteating Co. Inver Grove, Minnesotta Bid No. 3 T. A. Schifsky & Sons North St. Paul, Minnesota Total Sid: $ 8,630.00 Total Bid: $11,107.50 Total Bid: $ 9,545.00 (April 12, 1966-continued) 45 a • On motion of Counciliaat Powell, seconded by councilman Peterson, the bids were referred to the City 'Engineer for study, and report at the 7.30 meeting. This was the day and tt ins set to open bids on Approximately 304 lineal feet of 8 inch sanitary sewer! plus appurtenances, and approximately 720 lineal feet of 6 inch watersain plus; appurtenances, on Fourth Street and on City property. The Clerk read the no-,tice for bids aloud; the Mayor inquired if the notice for bidswas published, mad the Clerk informed the Council that the notice fog bids woe published in the .Stillwater Evening Gazette, official newspaper of the City, on April 1, 1966 and .kpril 8, 1966. The Clerk reported that four bids had been received: Bid No. 1 Laaetti & Sons, Inge. St. Paul, Minnesota Bid No. 2 Erwin Montgomery 4bnstruction Co. St. Paul, Minnesota ,Rid No. 3 Ibelter Construction Co., Inc. ,:Stillwater, Minnesaete Total Bids $14,060.00 Total Bid: $17,916.50 Total Bid: $11,719.00 Hid No. 4 Horace Montgomery Crystal, Minnesota' .i,-,-t---rr: The r_•„ _Itetterna_y infnems me that the bid bond form enclosed with this bidis not Ln�order. City Attorneys The second .eueet states that llt. Richard Lund is given power of attorney, but. I Inset find authorisation for a Richard C. Lund to bind the bonding company. Councilman Peterson moved that the bid be rejected as the bond was not in order. Councilman Iverson seconded the motion. (a11 in favor). The Clerk was then diirected to reseal the bid, without reading same, and return ,it to Horace ►ontgomasry. On motion of Councilman Powell, seconded by Councilman Peterson, the bids were than referred to the City Engineer for study, and report at the 7:30 portion of the meeting. Representatives of Northern States Power Company were present to discuss the proposed land exchange, etc. Mayor Charlsen; If III recall correctly, we have received another appraisal on that property. Administrator; The "Seiner said he does not have the appraisal report yet from Mr. Bohlken. The aperaisal has been completed, however. I took it upon myself to invite Mr. William Banister of Banister Engineering Company to be with us at this meeting, not mike to advise the Council, but also so there may be a little better understanding se to our future needs for sewage treatment facilities (land exchange concerns certain property which may be needed by the City in the future • 46 (April 12, 1966-continued) • for expansion of the Sawags Disposal Plant). Perhaps, for the benefit of Northern States Power. Ofompsny, Mr. Banister could fill us in Si to t.e require- ments for the future. Mr. Banister: when thus was discussed before, it was in rather general terms. The question case up ass to what area is ultimately going to be served by the Stillwater sewage plant - are you going to limit it to area within the City Limits, or are you goimq to extend services to outside the City Limits? Presently no planning than been done on this - the planning should now be done. We made three tentative:- layouts I think the Council should look at. with the area you now have you wouldn't need any more land in the futures on the other hand, let'sjump this 'to 100,000 population - I don't know that you will ever have 100,000 populationr., but it is reported that one of the reasons this part of Washington County Us not developing is because water and seer facilities are not available. Yout are sitting here and everybody is going to be looking to you for services. 'The Village of Lake Elmo is thinking about sanitary sewer systems; the only chaneee for them to have permanent services is for than to come to Stillwater; it:would require pumping and pumping stations.. ..Certainly you wouldn't go much more than 100,000 using the land you now have plus going all the way to the rivsm. Councilman Peterson: 'This 100,000 population equivalent is the maximum we could take?. The land 4:11 the way tothe river would be sufficient to take care of this? . Mr. Banisters With drying beds, yes. councilman Nolde: Was: that property re gave up (option on Skooglun property) worth quits a bit to the City? Mr. Banister: No - ar•.though it was on high ground; this land east of the present plant is more valuable:, Councilman Peterson: IOa you think this land east of more advantageous to the City and could be used more City Engineer: Not mo:.re economically. M. Banister: You may' have a footage problem there - yet. With the present: population, plus an additional secondary treatment wi•.th the land you have got nw. --- the plant to the river is economically? we haven'ttakenborings 18,000, you could go into Mr. Ripsin - N.S.P.: :Apparently the complexion has changed; this is the first we have known of this :new concept of yours. Apparently someone has acme to you and asked for services:.. We would Silo to work along with you on thisr'rightnow we cant decide. Let's get together with Ron and Mr. Banister and see if we can came up with some conclusion on this. I think one of -the things we want -to impress you with is that we want to work it out. Mr. Banister then gaves Mr. Ripsin one copy of each of -the three layouts he had mentioned previously. Administrators Probaboly there might be a little misunderstanding as far as N.B.P. is concerned. This has been more or less talked about - people are interested in using over facilities. We, too, are interests% in working this out. Mr. Banister: I mentiooned this to Non and Les - perhaps you might be interested in having some kind off lease arrangement. Mr. Ripsins I think se can solve the problem. Mayor charlsen: If yoou meet with the City Engineer and Mr. Banister, you can come up with some recommendation to the Council. Mr. Ripsins Also, then matter of the transmission line easement (over City owned gravel pit) - peschaps we could settle that while we are working on this. Mr. Fred Bohlken telepohonad Mr. Brower at this point and stated that the appraisals on the lanai in question are as follows: Railroad right-of-way - $4,500.00; Gravel Pitt - 42,240.00. • • • (April 12, 1966-continued) 47 • Mayor Chartism You don;'t want to do anything about the gravel pit tonight, do you? Mr. Ripsin: We would like to - we have a transmission line over it. Councilman Mold*: We halve got a few things in the works (Ritter option); maybe tonight we will finalizes that and we can let you know. City Administrator: It maybe advisable to take this item up this evening and notify B.S.P. tomorrow. At 6:00 o'clock P. M. thse Council adjourned to the Police Department where they watched a demonstration of the new Minnesota Miningcopying machine. 71310 P. M. - Meeting Reconvened Present; Councilmen Ivaimon, Peterson and Mayor Charlsen; City Administrator and City Engineer. Later Councilwan Mollie, councilman Powell, City Attorney. Chief Cormier, Chief Roepke. PETITSOBS (out of order) Petition signed by Robert W. Dahl and Phyllis J. Dahl, requesting annexation of certain property to the setty of Stillwater. Mayor Charism; Are you; gentlemen aware of the location of this property?,... Is there anyone here representing the Dahls tonight? No one appeared on behal:.f of Mr. and Mrs. Dahl; however, representatives of Stillwater. Township, in v:hichthe property is located, were present in protest to the yroposed annexation. Administrators In connection with this is a letter from Mr. Lyle Eckberg. Attorney for Stillwater Township, enclosing a Petition to Intervene. This matter. is.. now before the Municipal Commission, so I. don't believe any action is necessary by the Council at this time. Se council can order the petition filed or hold it in abeyance. Mayor: Charlsee: It shoo:aLd be denied by the city of Stillwater so the. Municipal Commission won't have to. do anything more about it. I can'tsee how they can be annexed when they are abeoat three quarters of a mile outside the City Limits. Administrators One attorney says they do abut; another says they don't. It is my opinion that this won Pt be allowed by the Municipal Commission. Councilman Peterson: Do' they abut? Administrator: It depends on how you look at it; land to land they don't. but under water they do., Councilman Iverson: I move we reject the petition. Councilman Peterson seconded the motion. APPLICATIOBS, On motion of Councilman Eeterson, seconded by councilman Iverson, Cigarette Licenses were issued to dike following for the remainder of the year 1966; David R. cartoon - End a Myrtle Streets Stillwater Country Club - North Second Street • • (April 12, 1966-continued) • • On motion of Councilman: Peterson, seconded by Councilman No/de, Soft Drink Licenses were issued to. the following for the remainder of the yeas 1966s Stillwater Country Club - North Second Street Northern Statces Power Company - Reddy -Kilowatt Club On motion of Councilman llolde. seconded by Councilman Peterson, the Clerk made the first reading of then following Licenses applications for On and Off Sale 3.2 Beers On Sale - Patrick E. White, 603 W. Churchill Street Off Sale - II 10 SS„ ° „ Off Sale - ?Arnold Deno, 215 N. William Street (carry over to next regoular meeting of the Council due to location in a residential district). DELEGATIONS OR IIIDIVIDURIS Mayor Charlsens Dr. Bllodgett is here tonight for Civil Defense in regard to finishing the basement of the City Hall for the Emergency Operating Center. Dr. Blodgett: I would very much like to see this thing finished. I have been informed by the Stifle Department of Civil Defense that if it is not approved at this tine w,ee will have to turn the federal funds back; i remind you that this room willl be used 99% of the time for things other than Civil Defense - it will be foot general use. It has been estimated downward to $50,000, which :mans $2O5,000 that the City would have to pay out. Councilman Holds: Whom do you have to turn this money back to the government? Dr. Blodgett: lbmorrowe. It was originally estimated at 670,000, but sone of the work has already been done because it had to be dons anyway. Mayor Charlsens I have been in favor of this project all along; it could be used to such advantage for the City. Recognising the fact that it would be another $25,000 to the City, I personally would like to see it finished. Councilman Peterson: Es there any way of getting an extension on this? Dr. Blodgett: The money has been allocated; if it is not used at this time they want to spend it elsewl0ere in the State. They have given us until tomorrow.to let them know whether clot not we went the money. It looks to me like it ee a.,..; pretty small difference there - it's down now from what I can hear to around $10,000, which is realIly quite a small amount compared to a half million already borrowed. A little more would be well worth while. Councilman Powell: My -feeling is that at no other time will we ever be able to put this in for the ,money it would cost us now. It would have to cost more at a later date. I antaware that the money isn't available right now, but the economy dictates we do • it now. I would be in favor of it. Councilman Molder We :ere going to have to advertise for bids on this project; it's all going to depend on the amo:int it comes in when you open the bids. If you want me to say yes:or no tonight on this project without knowing the cost, I can't do it, but as :Far as advertising for bids, I would be in favor of it. Councilman Peterson: IIf the costs were to come in higher than we anticipated, could we then reject tine bids? Dr. Blodgett: What we have to know at this time is that the funds will be available; allocate the.e funds whether you accept the bids or not. Mayor Charlsen: Mr. R.:cchini has the general plans already drawn for us. • • • (April 12, 1966-continued) 49 e Administrators When the working plans are completed, and you decide to advertise for bids, the government will pay half the cost of the architect fees. Councilman Powell: We don't have anything to lose until we get the bids. Councilman Iverson. we sue going around in circles. My feeling is, no. The last time we discussed this. the architect said you either had to go or you didn't. Councilman Peterson: Witth the figures we have, I would be in favor of advertising for bid. to see what thecost would be. but I would not be in favor of going out- side the bond issue, or *outside the $60,000 (selling price of present building) for this money. I would l like to see some kind of report from the Administrator as to the exact amount of fronds available: the interest, bond retirement, water and sewer costs and garage casts, etc. I think we should have this at the time the bids are opened o we wouald know if we had the funds available. Mayor: Charlsen s You area all in. agreement to have the architect furnish the plans and advertise for bids? Dr. Blodgett: This is mpy understanding - that the federal government will pay for half of the architect searvicss if the money is allocated, but this doesn't mean that if the bids are way•high you can't turn it down. Mayor Charlsens The many has been given to the State Civil Defense not to exceed $35,000 and wouldtake cone of the completion of that stairway. Councilman Powell: I soave to instruct the architect to complete the plans. Dr. Blodgett: Do you want to include in there that this money be available? Councilman Powell: If yoou allocate $25,000 and it comes over the estimated cost, are we obligated to allocate more? Dr. Blodgett: All you haws to do is match federal funds. Councilman Peterson then:seconded Councilman Powell's motion. Dr. Blodgett: Are you alllocating the $25,000.00? Councilman Powell: I warted that in there - I will include that in the -motion. Boll call was as follaows on the motion to instruct the architect to complete plans for the Emergency operating Center: CouncilmenIverson: No Councilman:Molds: Yes Councilman Peterson: Yes Coeancilaan Powell: Yes Ma gor Charleens Yes Mr. Duane Elliott of Banister Engineering Company appeared before the Council at this time to report ore certain street improvements. Mr. Elliott; Last February we discussed the Greeley Street improvement and we were confronted with participating and non -participating items: the non- participating items (thosse which will not be paid for under State Aid) presented a problem in view of thee need for financing of these funds. The final estimated cost .for Greeley Street reconstruction, including participating and non -participating items amounts to $174,600.00. Councilman Molds: We know that Greeley is an awful bad street and we are going to have to do something :about it. Os motion of Councilman :Powell, seconded by councilman Nolde, May 3, 1966. at 7:30 P. M. was designated as the date for public hearing on the improvement of Greeley Street. • 50 (April 12. 1966-continued) Mr. Elliott: The Cost to reconstruct Union Street from Chestnut to Myrtle is estimated at $8.600.00. The Council then agreed to haaLd the public hearing on the Union Street project on May 3, 1966. at 7:30. PETITIONS (out of order) Mr. Paul Connors 1309 south Sixth Street We circulated a petition on. South Sixth street and we would like to have this street blacktopped. For sing weeks we would have lacked fire equipment you couldn't even get your "Trader through. That hill has to be shaped up. We would appreciate it if we ccvLd go along with some of these ^the streets and get it hurried up as soon an possible: we will appreciate any' help we can get. Mayor,Charlsess Rave you appproached the School Board on this? the hool d wwiill go whichevera away the aavajo ity goes. They Board, They will not voice an opinthny The petition to resurface S&buth Sixth Street was then read aloud. councilman Roldes when we advertise for bide, would you be in favor of adver- tising for concrete and blacktop?. Mr. Connors, If that street needs paving, we are going to have to. The school busses willgo on that street sure as the eh�ilnif itil f it's paved.ave.we talked to most of the people about curb, sand they felt Councilman Roldes I would like to make the motion thatrwe t and ept thwe rapetition and instruct the Engineer no prepare a feasibility repo se for bids, advertise for bidds on both concrete and blacktop. Mr. Connors: While I am onn my feet, I would like to request wee signs out there also: we have a race track.. I think if we put some signs up of sole sort we will have something to go by. Chief Boepker We can put sap some "Siow - School" signs, etc., but I imagine most of the speeding is right -wafter school. Councilman Peterson then seconded Councilman's INtlde's motion to accept the Petition. The Engineer into report on May 3rd as to the feasibility of this. report. City Engineers Mr• Raney is here - he is one-fourth•tthe property owners on Marsh Streets could we putt that street in there, too? Councilmen Moldes I think* the time has come - we should include the other block. Mr. Raney: Marsh Street Bias about es much traffic - heavy traffic - as any other street in town. 9`3^K is school traffic to and from the school A wonlot t of f cosenities come up with •special funds for these situations. I j there isn't something that can be found to help out on Marsh Street because of all the school traffic. Mayor Charlsen: The Cityv has no special funds. The question was then ask':sd. "Mould the school help with that project seeing that their busses use that street so much?". City Engineer: when we besought this up originally we figured on assessing the school because it was benefiting them. • • • • a (April 12, 1966-continued) )• • Administrators You can eases the school district, but you have no enforcement power -as far as collecting. Councilman Molder I wonder if some of our fine citizens might appear at a school board meeting and ask them. Mt. Connors: we will go "to the School Board if you guys get it paved before the summer's over. Councilman Molder We can: include that with the other blacktop then. Mr. Haneys Before I had -to pay $1800 and the same for the other property owners. Councilman Bolde: Do your think it would be better for the citizens to go before the School Board? City Engineer: I persona:Lly feel it would be better: the school board would prob- ably listen to them more than to us. Mayor Charlsens Then you: went it regardless of coat. is that it? Mr. Connors: We are goings C, have to pay for it anyway. Mayor Charlsens will your have the school board write a letter to the City Admin- istrator as to their deciliter? Mr.Connorsi I wiligo ove:.r to their next meetings Mraalitir Mirth .. 322 South Broadway I am here in regard to this property at 419 South Second Street. Is there a build- ing code or other code covering the construction of sewers? Mayor Charlsens None era:arth: When the City ;puts one in. it has to comply with Minnesota State Board of Health, but when a priivate individual puts one in there is no regulation? Mayor Charism: Just so it doesn't leak. Mr.Kurths The sewer I am talking about is a private sewer used by two louses: it wail paid for and built byy individuals. The hook-up was lade several years ago. Why did I have to pay a $1100.00 hookup fee? Mayor Charlsens Everybod9y in town that hooked onto the sewer system paid $100.00. Mr. Kurth: Why doesn't ten City maintain that shoulder in such a manner to prevent the top soil from washing; away the stuff covering the sewer pipe? Engineer: We have spent several thousand dollars on that. At. Kurth: How is that ,maintained? Look at it now - it's a regular washout. Sow many people use that street? City Engineers Surprisingly quite a few:. Mr. Werth: People that vase it live in that part of town. The street is poorly maintained and bard to maintain. Engineers At the time time city wanted to put the sewer in there the way it should be done, they decided to go in and replace the sewer at their own cost at its pre- sent depth. Mr. Mirth: Why didn't thfie City have control over the installation of a private sewer? Are there other situations Like this around? • • J • • Councilman Noldes What wooled happen to you if the City told you, you would have to dig down 250 feet and we 1put It in that way and it cost us $10,000, it would- n't be fair to you. You wound be better off to close the street. Mt. Kurth: That's whet I am ,getting at. Close up the street in such a manner that the washout wouldn't go , downt this is just food for thought for you and the engineering deportment; you could put a counter there and see just how much action it gets - you will find it's nil. Mrs. Kurth: why do the taxpayerspay money if anybody can go in and -dig a sewer? City Engineer: You have to ;post a $5,000 bond before anyone can dig in city streets. Administrator: Building Inempector, do you mean to say that anybody can go in and put in a sewer at any deepth? Building Inspectors Nut todksy. Mayor Char::::: Be was toile at the time to put it in at the proper depth. Mrs. Kurth: Say I go out hesre and buy myself another piece of property and it had a private sewer and I amend the engineer, is this adequate? would you assume this to mean that because it's down below the frost level it's adequate; to serve two houses? Mayor Charlsens He would assume you meant that it was adequate to serve two houses, he would say yes because it's a four inch sewer. Mr. Kurths Now the City cam go up there and grade it and clean it up again and spend another thousand dollaars and two years from now do the same thing all.over again, it would seem to me trhe best thing to do would be to close that street' off and then we could bring dirt in there to the point where solids wouldn't collect. we. could build it up . three oor four more feet. Administrators I still donne understand your problem - what actually happened there? Councilman Molds: The sews= was only three feet in the grounds the rain washed. the top soil away. then colds weather cams and it froze. W. Kurth: what could have plugged it is, we picked boulders out of :therethat the kids had thrown down. Councilman Noldes what do yam recommend? Is that street traveled anawful -lot?' City Engineer: No, sir, it'"s mot. Councilman Noldes would you make the recommendation that we close that street off? Engineers I did some time sego, but we can't now because there are telephone aablss under there now. Councilman Noldes Can't tine City vacate that street? What if we just abandon.:; it? Councilman Peterson: That wouldn't solve the problem. If we vacated it, it would be the responsibility of thee property owners tosintain it. Mayor Charlsens And they fluid be liable if anything happened to those school kids up there. I am sure, Walter. that you wouldn't want to accept the responsi- bility for that so called sfareet. Councilman Peterson, would l you be willing to go to the other property owners and get a petition to vacate the* street? Administrators What is the answer, gentlemen? Mr. Kurth, About the first ten feet of the sewer line is away from the blacktop. About the only preparation II can make is to have it cleaned next fall. • (April 12, 1966-continued) 53 m • Building Inspector: At t)re present time the State Department of Health is rswrit- r` ing the entire plumbing code; one of the things to be included is the use of plas- tic pipe. This could be se solution. Mr.Nurths I want this thought out by you people - mull it over. Councilman Nolde moved thaat the matter be referred to the Engineering Department for report on May 3, 1966.. Councilman Peterson seconded the motion. .(All in favor). At this time Mr. Duane Ellliott recommended to the Council that the bid of the Moelter Construction Compssny be accepted for installation of sewer and water on FourthStreet. (City property). Mr.Shsldon Smith was preseant to discuss a matter he had brought before the Plan- ning Commission at an ears ler data. The Administrator read foam the minutes of the Planning and Zoning Commission meeting of April 11, 1966. as follows: 'Request for the renewmt1 of the Special Use Permit to Operate a gasoline filling station by She:,ldon E. Smith (on North Fourth Street in the City.) A motion was made by R:.ichard Olsen to deny the permit and recommend that the Trinity Lutheran March and the First Presbyterian Church be notified of this request for renewal of special use permit, before the Council acts on this matter'. Building Inspector; I thank probably there is some misunderstanding on this. matter. Probably this Should be looked into a little further; the records should be Checked. I believe theioriginal permit was issued for the building to be used as a garage and not a pubi.lie filling station. Councilman !olds: What airs your plans there, Sheldon? Mr.Sheldon Smith: I would 'replace it with a nice presentable building; would just sell gas and oil; there would be no service or tune-up whatsoever. Councilman Noldes Are theists any ordinances against a filling station in this area? Fire Chief: Not that I know of. Building Inspector: If as permit were to be granted by the Council and the station was installed properly, t::M Council could grant the permit. Then aren't any re- strictions as far as the *City is concerned, but the Council has absolute authority over any filling station in the City of Stillwater; it has to be by special permit. Councilman Powell: What .was the reason for the Planning and Zoning Commission denying this request? Building Inspectors It *me their opinion that this was not the proper place for a filling station. (near: churches and new municipal buildings.) Administrators What is your opinion so far as the City is concerned? Building Inspectors As MEM.Smith stated to me, he plans on putting up a new build- ing, pleasing in appearanaee and it would be operated under good conditions. I do feel that plans should bee presented to the Council for consideration am to the appearance of the building. and taking into consideration the fact that we have a $400,000 building going usp next door. Also, I think Mr.Smith give us some idea of .fiat he intends to do with the corner property. What I am trying to get at is the overall picture ona that corner. I am not opposed to a filling station. Mr. Smiths We can't do anything on the corner because of Mr. Gordon. But when the time comes we are goi:_ng to do something with it. but I can't say when. Councilman Powell: Would) you consider doing business with a five or ten year per- mit? • • (April 12, 1966-continued) /" • • Sheldon Smith: A five year permit would be fine and dandy. Building Inspector: I daa recommend to the Council that Mr.Smith submit a set of plans for the Council'"s consideration. Mr.Smiths I would be happily tor I see no reason why I can't do that. Administrator: The Plannninq Commission has gone on record - they are not op- posed if he can get permtssion from the churches. Building Inspector: The original permit will have to be checked. Administrator: If Sheldon is agreeable, we will check out the permit_and take this up at the next meettdmq. You should prevent detailed plans to the Build- ing Inspector. Councilman Powell: I mows that this procedure be followed (detailed plans and permission from Trinity Mural). Councilman Nolde secondedd the motion. (all in favor). COMMUNICATIONS From Brian Bunco, Post Secretary, Public Safety Explorer Post 209, thanking the City for use of Lily Lake Parking lot for paper drive. From John H. Charlsen, 7115 South Seventh Street, requesting adjustment in sewer. rental charge. On motion of Councilman plowell, seconded by Councilman Iverson, the adjustment was granted. (reduced ten $5.00). Pram Dr. Fred xalino£f, seating his desire to dedicate the following property to the City of Stillwater: Lot Nine (9) in St.Crocix Heights ,Addition to the City of Stillwater. City Engineers That is an access road into Cramer's, Beardsley's and Mead's properties: it is a private drive 30 feet wide and about 100 feet deep. Councilman Molds: In othner cards this is a driveway and we will have to .take responsibility of it? Itt would then be removed from the tax rolls. too. Administrator: That's relight. Councilman Peterson: I miove we reject this offer. Councilman Iverson secondded the motion. (all in favor). Building Inspector: Now it serves three homes: it's a private driveway, that's all you can call it. PromWalter F. Mondale in regard to St.Croix National Scenic Riverway Bill. (summary of toning standards enclosed). The Councilman reported boat they had all received copies of this letter. Free Mr. and Mrs. W. A. uirich requesting a street light on North Brick Street. City Administrator: 1 wiill check into this. • 1..� (April 12, 1966-continued) 55 From Dr. l'red Kalinof'f. 1419 Riverview Drive, requesting street light on River- view Drive. The Administrator stated he would investigate this request also. From Serene Natalia, 601 west Laurel Street, in regard to insurance claim. (copies sent to City Attorney and Krog Agency on April 11, 1966). From.. Mrs. Bessie O'Neal in regard to insurance claim. (copies mailed to City Attorney and Krog Agency on April 7, 1966.) From the State of Minnesota. Department of Health, enclosing report covering examination of plans and specifications on watermain extensions. (Fourth Street and City property). From the Republican alarming and Research Committee. announcing Congressional hearing in Minneapollis to be held on April 16th in regard to Metropolitan Problems. Councilmen reported that they had reoived copies of same. PETITIONS (out of oader) From... property, owners on Willard Street, requesting that said street be resur- faced from Martha Stneet to South Everett Street. Councilman Molds: I move we accept the petition and order the feasibility report. City Engineer: If we could get it done for less than $1,000 we could do the work ourselves. Councilman Iverson seconded the motion. (all in favor). CITY ADMINISTRATOR'S REPORT Citycdministrator reported as follows: n: 1. Letters from rthe following persons co®ending the Stillwater Praia for excellent entice, (surveillance of homes while occupants were vacationing.) Mrs. C. C.Cayou M. E. Leonard 206 South Owen Streett 715 South Everett Street Mr. a Mrs. Edward lirye T. G. Simpson 1721 North Second !Street 1035 Third Avenue South 2. City Engineer.'s Report of March 30, 1966: $A) Request that ryou contact the School District and ask that school busses use west Churl: hill Street from South Greeley to South Third; busses are presently using Andersen Street and are causing severe breakup. The Administrator repported that he contacted Mr.Thomas Caspbell on 3-31-66 and he stated the School. District would comply with the City's request. (b) Engineer requests that snotice be placed in the newspaper to the effect that tractors and 'other machinery of the track or steel lug type, would not be allowed on Cityy Streets until May let. (in order to protect street sur- faces). The Administrator reported that such a notice would be prepared. • • 56 (April 12, 1966-continued) • r • 3. City Engineer's Repport of April 11, 1966. as follows: (a) The Screw conveyo:m on e grit chamber Plant is The cost to place that. item is $552.30 plusnDisposal freight from worn* omMilwaukee. councilman Iverson moved that the necessary part be purchased; Councilman Peterson seconded the motion. (all in favor). (b) N. S. P. has requassted that consideration be given to changing the location of the watermsin extension on West Myrtle Street from the North side of the centerlines to the South side of the centerline. Their plans show the gas main on !She South side of the street, when, in reality, it is on the north side. Mc. Elliott and I feel there is no reason why this can- not be done as the news sectional Watermain will not connect with the exist- ing main on Myrtle Strreet at Fifth Street. On motion of Councilman Aaolde, seconded by Councilman Powell, the Engineer was authorized to make them necessary change. (c) I would like permiission to purchase approximately 100 tons of bituminous patching mix from either Tower Asphalt or T. A. Schifsky at approximately $5.00 per until suchton. time asis theeIds weatherenable is satisfactorypatching the City of the streets y to mix their own material. Councilman Iverson moved that the bituminous be purchased; Councilman Peterson seconded the motion. (at1 in favor). (d) I have checked width two bituminous suppliers from this area and I believe it is more ecoononically feasible for the City to continue to mix their own patching material. (e) Market value of lithe Ritzer property located in Stillwater Township is $10,000.00, includiinq the building. (f) This department xrespectfully requests permission to retain the services of a company to televise the sanitary sewermain on South Water Street from East Chestnut Street tto East Nelson Street. We believe this sewer is broken. With a proper inspect_.ion it is hoped that this line could be repaired with- out cutting the streent surface. (g) It is suggested 'that if the City is going to proceed with the recon- struction of a portion of Greeley Street, the sanitary sewer under this area should also be televi:.sed so if repairs are necessary they could be Accon- plishsdprior to the reconstruction. Engineers I will get coast figures and report to you at the next meeting. 4. Memorandum from Ww. B.Cormier,Fire Chief, to L. R.Brower, City Adminis- trator in regard to mew techniques being incorporated in the Stillwater Fire Department. (A1dDninistrator read report aloud.) 5. Memorandum from WW. B. Cormier, Fire Chief.to L. R. Brower, City Ad- ministrator - Monthly/ report of Volunteer Fire Department. (Administrator read report aloud.) 6. I talked to the City Engineer and we are thinking some about reorganizing the apartment of Public Works. we are taking a trip to Red Wing and are going to look over thhe situation as it exists there in regard to engineering - we are going to try tlto do most of our own engineering rather than use con- sultants. We will have a report for you very shortly. The Engineer is very willing to have such a department, he,too, feels this is better; if we do, we have to do a littlEe better planning and hope to present a program to you that will be satisfactory to the City Council and to the public. 7. The 94 Fire Trude is in need of a radio to complete communications. The cost is $600.00 - Ci.csil Defense will match funds so it will cost the City $300.00 to have this installed. This, then, would tie all of our vehicles into a complete commenicattions system. • • `. • • (April 12. 1966-continued) 57 • Councilman Iverson mowed that the radio be purchased; Councilman Sold* seconded the motion. (all in fawner). 8. Along with the program we hops to initiate in the Public Works Department, we find that the engineer is a professional man and shouldn't have to be typ- ing, etc. We thought it advisable to hirsa girl who will act as a 'utility' girl for the offices next door and for the police and fire departments. (Suzanne Kallal). Councilman Solde moved that Susanne Mallet be hired; Councilman Iverson seconded the motion. (All in favor). 9. In buying gasolfine, we find that prices vary; what do you think of ad- vertising for bids congasoline for a period of twelve months? Councilman Molds: I muss we leave it just the way it is. Engineer: I recommend that we ask for formal quotations and see what they come up with. Mayor Charlsens Alright, ask for a formal quotation from each supplier. 10. We had a discussion some time ago about Central Voting; do you now think we should try this. Councilman Made: We tumid have a bottleneck with central voting. Councilman Iverson: Whyy don't we leave it alone for this year? Administrators Any sugggsstions for a voting place for the Third Ward? You know we can no longer use Washington School. Councilman Molder Would% you like me to take care of that for you? W. will be able to use Washington Siehool. Administrator. Fine. 11. Ws have received la statement from the Municipal Court covering receipts and disbursements for the month of February; and it is the intention of the Court to give us a report each month hereafter. 12. 11s received a letter from Mr. Mullin of the Northern Pacific Railway. (in reply to our letter of January 19. 1966) in which they state that the only area available far leasing to the City of Stillwater for parking, in the event they consummated a lease with the Mulberry Point Development Cor- poration, would be that area south of Chestnut Street. Re stated they would be willing to lease title to the City, but urge the City to install parking meters and would; expect to receive 60% of the revenue from those meters. Councilman Molds: Send tine letter back and tell them we are not interested. On motion of Councilman Ilverson, seconded by Councilhan Powell, the following securities, pledged by thee Cosmopolitan State Dank of Stillwater to secure City deposits, were released: $ 5,000 Village of 11:11ooming prairie due 2-1-70 $ 5,000 Carlton County School District due 5-1-66 $ 5,000 Dakota Counts School District due 2-1-67 $ 2,000 Dodge County School District due 5-1-66 $ 2.000 Mauston & Simons School District due 2-1-67 $ 10,000 Stewartville School District due 2-1-69 $ 10,000 Willmar Reverse* due 7-1-70 $ 10,000 window Revenue due 7-1-70 $100,000 United States Treasury Bonds due 5-15-66 and the following shall% be substituted: $200,000 Federal Nome loan Bank Sonde due 1-25-67 • • • 14. On lotion of Councilman Ndelde. seconded by Councilman Peterson, the fol- lowing securities. pledged by the Farmers a Merchants State Sank of Stillwater to secure City deposits were released. S.R. Agreement N74694 U.S.Tresse. Notes due 11-15-70 $ 15,000.00 S.R. Agreement #74695 V.S. Trmes.Notes due 5-15-67 85,000.00 S.R.. Agreement 042656 U.S. Treas.Notes due 5-15-67 12,000.00 S.R. Agreement #74696 U.S. Tresas.Honds due 8-15-70 100.000.00 00.000.00 S.R. Agreement 446158 U.S. Trams.Sonde due 11-15-66 $257,000.00 This will leave $45.000 in U. 8. Government Securities pledged to the City of Stillwater rie FDIC Insurance, the F 6 IN lank feels thisisample secuty for thpresent 15. A letter was received Erns Pr. Clifton Halsey in regard to filing of a slope emeosts Has in the recording was ing of said his ndingeasemthattthe City was to pay all 16. On motion of Councilman Nolde, seconded by Councilman Peterson. the following change order was aparoved. (Councilman Iverson was opposed). Change Order No.1 Linear electric Company Add €ixturechanges in Rooms 207 and 206 for new Clerk of Court room in municipal building presently under construction. Inane, in contract prices $51.00. 17. On motion of Councilman* Peterson, secondedbylman versonwas Moolds, th. following change order was approved: (Came Change Order Mo. 1 Doan Lundholm Construction C7ompany $ 542.00 Add Clerk of Court Room Furnish and install viswitlng eye in door from 11.68 hallway 121 to Interrogation Room 122 Furnish and install Rosa BAR-95P adjustable 46.00 astragal to main entrance* doors Furnish and install cabitmet locks as requested 132.53 by Owner Omit relocation of webrn*ein (minus 1. 900.00 $1,167.79 penreasa in Contract price:, 18. On motion Councilman Mold*, the following change order Councilman a derwee approved. (Councilman seconded (Councilman by was opposed) . Change Order No. 1-M Axel Newman Heating a Plaiting Co.. Inc. Revisions to ventilation, eradiation and pipe work for addition of Clerk of Mount Roca $216.42 Inesesee incontract prices' e (Apr 19. Mayor Charlsen receeLved a request from would like us to meet with them, along with Bayport, etc., in regard) to proposed atomic be held in our Council CPAsetber on Thursday, 1 12, 1966-continued) Northern States Power Company. They Oak Park Heights. Stillwater Township, generating plants. The meeting will April 14, 1966, at 3:00 P.M. 20. We have received a Iletter from the former firemen in which they request com- pensation for services peerEormed during the 1965 flood emergency in the amount of $1.750.00. Also, a )setter requesting compensation for putting up and taking down flags on certain hollidays. (total amount $60.00), and for four cases of Coca Cola and 7 cases of empty bottles, which they claim were missing from the fire station while same wras being covered by street department employees. (total cost $11.40). Administrators We do owe them the money for putting up flags, but as far as the coke, that's silly: Mayor Charlsens File theft letter on the flood request; none of the public safety people were compensated eexcept auxiliary. 21. Notice was received from the Railroad and Warehouse Commission in regard to discontinuance of bus .service in the City of Stillwater. The order states that the St.Croix Bus Company is authorized to discontinue its operations effective 'midnight April 9, 1965. 22. Letter from the Minnesota Hospital Service Association (Blue Cross) stat- ing that the Association bias agreed to renew the City's group plan for one year commencing April 1, 1966 at the following rates: Plan Comprehensive Blue Cross Single Family $5.35 $13.50 23. Memo from Harry Newby' in regard to public employee fringe benefits. Subjects Would you favor :t Law requiting employer to pay for all fringe benefits? Mr. Newby requested that tihis be discussed with all employees. Administrators This is something for you to think about. 24. Letter. from Patch and Erickson, Inc., in regard to Senior Citizens Housing Programs. The Council agreed that they were not interested in this program at the present time. 25. Letter from National !Electrical Contractors Association stating that a muni- cipality cannot lawfully reeguire electricians to obtain a license from the Muni- cipality if they are alreadly licensed by the State. 26. ln motion of councilmatn Peterson,seconded by Councilman Powell, the Clerk was authorized to pay dues, in the amount of $7.50 to enroll Dr. Blodgett, Civil Defense [tractor, in the U. S. Civil Defense Council. (all in favor) 59 • e kw/ • (April 12, 1966-continued) a 27. We have received a pamphlet on metal buildings.e �Wiouldathe Council uncild like to get prices? ?tangibly our new street g of metal. Building Inspector: My recommendation to the Council would be to follow the plans as drawn (for comcrette block building). 28, We received the repast of Soil condition the except o£ Wuterrs, Inc., on the sewer lStreet. done in the City. Alt are in good On motion of Councilman Powell, seconded by Councilman Peterson, the City Ad- ministrator's report was accepted as presented. Building Inspector submitt:-ed a drawing at this time for Council consideration. (that of the proposed o£fi..ee and apartment building to be built onthe corner of Fourth and Myrtle Streets). on motion of Councilman Penmell, seconded by Councilman Nolde, the drawing was referred to the Planning a Zoning Commission for study and report. PETITIONS From property owners on North Brick Street, requesting that saidtstreetm sewers. be reconctructed with blacktop or concrete, curb and gutters and Councilman Nolde moved that the petition be accepted and a feasibility report be prepared. Councilman Peterson seconded the motion. From Dr. Fred llinoff. 11419 Riveeet iew Dri e,ad requesting that said street be d End. blacktopped Councilman Peterson: I :move the petition be denied. Councilman Nolde seconded the motion. petitioned are impassable) Councilman Peterson: Time other streets which have Riverview drive is not: we can't do all the streets this year. From Maple Manor Nursing Nome, requesting that the City extend Stillwater Avenue from William Street westerly to connect with North Owens Street. Administrator: It is sup opinion that if they want a street they will have to put it in - it only benefits their property. Councilman Powell: I wove we refer this to the Engineer for report at a later date. Councilman Nolde seconded the motion. (Councilman Iverson abstained). f seconded by Councilman Iverson, the bidof.57. Tower Asphalt, Inc it To motion of Councilman waas accepted for construction of Local Improvemen t was (as recommended by Y engineer). City Engineer recommernded awarding bid for bituminous material to Jay w.Craig Co. (the only bidder.!) • (April 12. 1966-continued) RESOLUTIONS The following resolutions were, on roll call, adopted. 1. Directing the payment and Bills (Councilman Iverson vofted no on payment of bills for new City Hall) 2. Accepting Bid and Authooriaing Execution of Contract (Bituminous) 3. Accepting Bid for Consttrnction of Local Improvement No. 57 4. Accepting Bid for Insta.tllation of Sanitary Sewer and Natermain (city property - Fourth Streeet) 5.e Accepting Petition andlOrdsring Preparation of preliminary Report (South Sixth Street imlprovemmt) 6.e Accepting Petition and 'Ordering Preparation of Preliminary Report (North. Brick Street improvement) 7. Allocating Funds for Prropossd Construction of Emergency Operating Center with Help of Federal Matching Ponds and Authorising Architect to proceed with plans. (Councilman Iverson voted no.) 8. Ordering Hearing on Imgprovement (Greeley Street) 9. Ordering Hearing on anitom Street Improvement 10.*AcceptingPetition and :Ordering Preparation of. Preliaine.y. Report (Millard Street improvement). :26211W On motion of Councilman Iveerson, seconded by Councilman Nolde, the: meting adjourned to Tuesday, ApriI.L 19, 1966. This meeting closed at 1,22 A.N. %- Nayor Attestsl��i City Closet a 2 . fi.<.g4-11—Ci . 4-'-' Ce...-....-G a-cz..:.� J N- i9- t 6 • Council Chamber Stillwater, Minnesota Regular Adjourned Meeting April 19, 1966 4130 P.M. The meeting was called to o:.rder by President Charlsen Present: Councilman Iverson, Molds, Peterson, Powell, Charlsen. Absent, None Eastwood, Also Present: L. R.Brower, Philip( Ronald Ehlinger and President This was the day and time set to open bids on Approximately 700 lineal feet of 6 inch and 12 inch wsatermain and approximately 134 Lineal feat of 8 inch sanitary sewer, plius new and replaced sewer and water services, together with other appurtenances (Olive Street). The Clerk read the notice foe bids aloud; the Mayor inquired if the notice for bids was published, and the Clerk informed the Council that the notice for bids was published in the Stillwater Evening Gazette, official news- paper of the City, on April ;8, 1966 and April 15, 1966. The Clerk reported that three bids had been received; the following bids were then opened and read aleond: Bid No. 1 Moelter Oonstruction Co_.Inc. Stillwater, Minnesota Bid No. 2 James D. Wolff Company St.Paul, Minnesota Bid No. 3 Randall & Reed Minneapolis, Minnesota Total Bid: $23,087.00 Total Bid: $17;095.07 Total Bid: $20,816.80 Councilman Nolde moved that the bide be referred to the City Engineer for study, and report at the 7:300 meeting; Councilman Powell seconded the motion. (All in favor). The City Attorney was to repo:.rt at this time in regard to the Ritser property. The Council decided to carry +the matter over to another meeting. The Clerk read the on April 11, 1966, Item No. 1 - for a 4-plex minutes of the Planning & Zoning Commission meeting held as follows:1 Request of Miles Durling for a non -conforming permit to be located at 114 North Martha Street There was no plot plan suobnitted; A motion was made by Richard Olson. seconded by James Mulvey, that the permit be denied on the following basis: 1. Shortage of Parki_ag facilities 2. Location in the wrong zone. • The motion was carried unuenimously. No Council action necessary • • (April 19, 1966-continued) Item No. 2 - Re:pdest of Nr. Howard Albertson representing Dorothy Laverne Cole, 511E Nest Olive Street, for a non -conforming permit to convert a singiae family residence to a tri-plex in the RB Zone. After consideration, able was changed to a 2-family duplex. Mts. Cole agreed to this change tto a duplex. No Council action nemessary. Item No. 3.-Requaest for the renewal of a special use permit to operate a gasoline filltnq station by Sheldon 3. Smith. A motion was made by Richard Olsen too deny the permit and recommended that the Trinity Luth- eran Church and the First Presbyterian Church be notified of this re- quest for renewal of Special Permit before the Council acts on this matter. Administrator: Nr.Saaith was going to submit a plan for the filling station, etc. (see minutes off April 12, 1966.) Councilman Iverson: I can't see spending a half million dollars for a new building and then hawing a gas station in the front yard: personally, I am opposed to it. Councilman Powell: :I am sure he went away thinking we had approved it. Councilman Nolde: Hee left with the impression that if be complied with the recommendation of thee Planning a Zoning Commission, he would get a permit for the station: we 'Mould at least wait until he's here to tell him how we think about it; let'n wait until we get the plane. On motion of Councilman Peterson,_ seconded by Councilman Nolde, the follow- ing collateral, pledgged by the First National Ban: of Stillwater to secure City deposits, was agpproved: U. S. A. Treasury Bills, due September 22, 1966 - $100,000. in substitution fore U. S. A. Treasury Bills, due March 22, 1966 - $100,000. On motion of Councilman Holds, seconded by Councilman Iverson, the Build- ingInspector's report covering activities. during the month of March, 1966, was approved. On motion of Councilman Molds, seconded by Councilman Iverson. the follow- ing Surety Bond was :mpproved: Bond No. 400 BP' 33B1, covering Charles J. Thompson as Assessor of the City of :Stillwater, in the amount of $500.001 Issued by the St. Paul Fi:.re a Marine Insurance Company. On motion of Councilman Molds. seconded by Councilman Iverson, the. Mayor and Clerk were authotired to enter into a Fire Protection Agreement with the Township of May. (Cost to Nay Township - $1,024.92) The Clerk presented tthe Financial Statement of the Board of Water Commis- sioners for the year ended December 31, 1965. As the report was quite lengthy, it was decided to mail copies to each Councilman and forego the reading of same at tills meeting. (14 (April 19, 1966-continued) e— • The Clerk presented this Interruptible Oas Service Agreement (municipal building located at 2116 North Fourth Street) for Council corjideration. Councilman Noldes Do we have to enter into a contract? Can't we experi- ment a little bit with gas and with oil for a certain period? Administrators Our Buuilding Inspector informs us that the burner in the new building is a duall systems it will perform just as efficiently with oil as with gas. Councilman Noldes I ,move we use the oil service for a few months to ex- periment with the cosh so we will knowshich is cheaper. Administrators There is only one way to do its use one year of oil and one year of continuous: gas. Councilman Noldes I stove that we do not enter into an agreement with the gas company at this t_:imes we should advertise for bids for oil to heat the new City Ball. Councilman Iverson seconded the notion. Councilman Noldes Lust's not enter into the agreement for gas, and let's forget about the oil, too, for now. On motion of Councilsasan Powell, seconded by Councilman Nolde, the Mayor and Clerk were author:Lsed to enter into Fire Protection Agreements with the following townshi::pes Stillwater- $1, 508.36 Grant $1,786.97 Administrators In Auogust of 1960, the City accepted a Certificate of Title from I. A. Bergner which conveyed to the City a portion of land to be dedicated as a public street, to be known as an extension Easterly of Meadow Lark Drive. the Council took all necessary steps to effect this transfer except for Ube passage of a resolution dedicating this portion of land as a public street. This should now be done, as Mr.Bergen has had to pay taxes on tithe property all this time. Councilman Peterson, I move to introduce a resolution Accepting the Con- veyance of this land., Councilman Powell seconded the motion. (all in favor). See Resolutions. Administrators On Appril 12th, 1966, the Council accepted petitions for repair of Brick Streett, Sixth Street and Willard Street. Do you went us to do our own engineering on this? As you know the City:Engineer and I made a trip to Red Wing to get some ideas of how the general street program is carried out in that City; all of the engineering its done by the Engineer's office plus an assistant and two rod men - thaLs includes all State -Aid Streets. They do not adver- tise for bids for array work - they have no contractors: it's done with a city crew of 21 pemople that work an streets regularly. They do not have an engineering consumltant. As a result, their cost for a bituminousstreet with curb and gutter: averages about $5.00 per foot and they Councilman Iverson, Row much of a capital investment is involved? Administrators Theyy have 37 pieces of equipment. We hope to present to you a pretty clear poicture as to what our anticipated needs are going to (April 19, 1966-continued) • f) 5 • be as far as equipment, but in the meantime, these three projects mentioned - does the Council wish to; have the city do the engineering and do you want then finished this summers? If so, you will have to hire an engineering con- sultant. At this point, the Engineer submitted a report on Monies and Expenditures for Permanent Improvemesnt Funds. Be stated that the City has $67,000. to start with and that $67„ 105 is already allocated for Greeley Street. Councilman Powell: If Iianister did the work, we would get it done this year and if you do it, you wouldn't get it done? City Engineers I wouldn't consider it; I haven't got the men. If you are thinking at all of exparding your street department, you should perhaps go to a metal building as rem can knock a wall out if more roam is needed. Administrator: I wish we could eliminate taking on any more jobs this year so we could get organizeed. Mayor Charlsens All you) have to do is have one fire on Sixth Street or Brick Street next spring. The Fire Department will not be able to get in there with a truck - doss thatt Hake sense? Councilman Peterson: I can't see how they can go another year without being fixed. Councilman Iverson: We need dollars - where are we going to get the dollars? Mayor Charlsen: We wil)6 just have to sell bonds. Administrator: would you be interested in borrowing money to fix some of these streets? What do you want to do? Councilman Molds: I says that actually we strengthen the general fund by put- ting in some new streets. Councilman Iverson: We have a state aid street program already set up, can we set up another street! program for secondary streets and pursue them both at the saes time? Mayor Charlsen: Weren'tr you going to come up with some figures as to what the city's cost would bee on Sixth Street, Brick Street and Willard Street? City engineers Willard Street will be about $1,210; the best thing to do there is get a hold of nee contractor who is going to do the other streets: hold a hearing and have him to it under account basis if it's under $1,000. Mayor Charlsen: Let's diiecuss this further after the hearing tonight. On motion of Councilman Paull, seconded by Councilman Iverson, the meeting adjourned to 7:30 P.N. This portion of the meeting closed at 6.13 P.M. 7:30 P.M. Meeting Reconvened Presents Councilmen Iveerson, Molde, Peterson, Powell, President Charlsen, L. R. Brower, Philip Eastwood, Ronald Ehlinger, Chief Roepke,Chief Cormier. The meeting was called to order by President Charlsen. UNFINISHED BUSINESS Mayor Charlsen: Before vve proceed with the Olive Street hearing, Mr. Albert- son is here and would lille to say something in regard to the petition of Robert and Phyllis Dahl 'to annex certain property to the City of Stillwater. (petition denied on Apri:.l 12, 1966). • • (April 19, 1966-continued) • • Mr.Albertson: I appreciate the courtesy of: allowing us to be heard on this matter; the Stillwater Town Board filed :en objection which is now in thehands of the Municipal Commission. Our s'mrveyors tell us this land ie.indsed, contig- uous to the City of Stillwater and should be annexed to the City because of the development that is palmed. I understand that there was no resolu- tion passed one way or the pother and I appreciate that. The reasons why this property should be annexed will be presented at the proper time before the Commission. Mayor Charleen: There is no) land access to this property. Mr. Albertson: It is quite possible there will be other petitions for annexation. Councilman Moldes Because =it abuts in the river I would be in favor of it, if it abuts the City legally. Mr.Alberteons That is a matte question the Municipal Commission will have± le to discuss at the proper tit. I only ask that you j dgme it's been before the commission. Administrator: The record will show that the Council went on record as rejecting this petition on April 12th. Councilman Iverson: I move we rescind the actioniaken at the April 12th meeting. Councilman Molds seconded ties notion. (all in favor). This was the day and tine set for public hearing on the following proposed improvements Installation of waterssain, Sanitary Sewernains, Water and Sewer Services 5 -to South So thfCorrporate Limits ofth Owens ethe Cityt to S.A.R.Ro.4i The Clerk read the notice ifor hearing aloud; the Mayor inquired if the notice for hearing was published, and the Clerk informed the Council that the notice for hearing was published :Ln the Stillwater Evening Gazette, official news- paper of the City on April. 8, 1966 and April 15, 1966, and mailed to all known property owners affected. Mayor Charlsen then opener the hearing. Mayor Charlsens To open lithe meeting, I think we should have a resume of the work that is going to be done by the County and the work that the County expects the City to do in order to prepare the roadway for the work. We have two qualified gentlemen here who can enlighten us. Mr. Carl Erickson - County/ Engineer: The County proposed to go in on Olive Street at Owens and Olive and rebuild it from there out to the ±intersection of 212 and 36; this construcwork to be done by the county will be grading, storm sewer, curb and gutter, gravel base and blacktop seerfece. The cost of the project estimated by us is $176,000 in the City axed $127,000 from the City Limits out to the inter- section. All of this expense will be paid out of the County Road and Bridge Fund; there will be no charge to the City or taxpayers who live on this street. Along with this 'work. the County asks the City Council to make any water and sewer main extensions they thought might ghtabadj oins ry future and also any connections to the property t that are not now improved 1 Also. if any services the City knows of that are inadequate, or you mi..ght say, depreciated, to the point where it might give trouble. One reason: for fixing some of these older connections is for anybody who has to cult into that street after we get through with it, it will b rid of as this workeasawee can; theme are lthe sonly ynecessary itemswe ask the City much of City to do • • • • • (April 19, 1966-continued) fi7 In the City we do have a maple spots where we have quite a hill, and we have acquired slope easements and will try to make the hill as good as possi- ble so that it can be maintained. There will be storm sewers all the way to Pairseadows. Mr.Ltoyd 2ieske 1404 West Olive Street Where will the storm sewer d9rain into? Mr: Erickson: Into Lily Lalas Mr. Donald Cafferty County Commissioner I think Mr. Erickson has coewered it pretty well, Mr. Mayors this is a pro- ject we have been planning f!or two years. It is one of the two County roads lift leading into the City oaf Stillwater that is not a high type construction. I, as your Commissioner, shouuld see that you get a good road. Bids will be let on this contract Thursday afternoon of this week provided you want this. Some of you have asked about: this sidewalk. If there is a stub of a sidewalk there now, it will be replacced. We are not asking for a full sidewalk; it's in the bid at the request of! the City Council; we are primarily concerned with building a good road. 'Phis is over a quarter million dollar project. If there are any questions, I eveced be glad to answer them. Mr. Julius Thompson 1211 Olive Street I would like to state somethifnq in regard to the main on that road; I know that our gas lines aren't in very good shape; something should be done about, them now. Mr:Erickson: The gas company has been asked to do this. Mr.Thompson: Are they intendiing to take care of that then? Mt. Erickson: Yes. Mr. C. P. DuRocher 1502 West Olive Street It seems as if we have the road pretty well straightened out; as far es I know. nobody is complaining about treat. An argument started where we were going to be assessed on the road and mow that's out. We have already paid for sewer and we have paid for the water; the only thing I can see that you can bill us on is water to the property: An I right or am I wrong? city Engineer: You will be ed for sewer and watermain and water and sear services that have to bus extended on some of these streets. Mr. DuRocher: Can you tell as where these extensions have got to be? City Engineer: On Brick going north - 60 feet. Mr. DuRocher: There was a new one put in there before. City Engineer; Not according; to my plans. Mr.DuRocher: Then you had better check your plans. City Engineer: If that is thee case, that will be cut off and we won't for that. Also, there shouldIbe extensions on Pine Tree Trail and sewer and water. for Oak Street. Mr. DuRocher: Why are you goifng to extend Oak Street? We are worrying about Olive Street now - not Oak Stmeet. City Engineer: I am not talking about Oakes Street - I am talking about Oak Street. Mt. DuRocher: I heard you. • • • • 68 • (April 19, 1966-continued) • Mr.Zieskes What we are often is, we would like to have a detail of where this water is going to be put in rind the footage you are talking about; on Brick Street north there was some water pout in the last go -round. Mrs. Dutcher: We ire payingg for a 6" main going down north Brick Street; all it is is a feeder line going dowen 3rick that they didn't have to pay for. It's not fair. We are paying o'er 63430.00, i know, because we are paying for it every year. They wanted a 12" main and one of the councilmen petitioned that they did not put in a 12" main, but a 6" main instead, so don't say we are not paying .for it. Mr. Dutcher: I will tell you fellows, we watch every move you make out there. These fellows (Mr. Erickson and his assistant) were out to my house; I gave them a slope easement; they said the watermain would have to be dropped. City Engineer: The Water Board assured us that it was deep enough and wouldn't have to be dropped. Mr. John Meihard: (represesittinq Mrs. Anna Mauck, Route 44). What is this going to cost per foot for watermain end sewer? Mayor Charlsens Does the watiermain extend that far? City Engineers Mrs. Hauck ism out of the City. Mr. Meihards They said it wan going to extend all the way to Highway M36. City Engineers Just the road' improvement - not the sewer. ih. Reihards It seems strange. What happens in a few years when the sewer and gas has to go out there? It'sz foolish to put something like this in without think- ing a little bit ahead. City Engineers As far as the •gas main is concerned, M.S.P. intends to take the gas main out from underneath tthe road surface. Along the Hefty Farm. the County road will narrow down to 24 feet; that will give us sufficient room to put services in, so we won't have to dig um the surface. Mr. Neihard: You say the roaoi is going to narrow down; they are taking thirty -feet of Mrs. Muck's property now; according to this you are going up beyond the Hefty place. City Engineer: We are going Ito an area by the lst Baptist Church. Mr. Heihards You will not disturb the road surface at all? City Engineers That's right. ,.. Mr. Erickson: When you get tco the property you speak of, we have left the City Limits. There will be no courting; the surfacing has narrowed down totwenty four feet of blacktop with a 10 foot shoulder on each side; that will be. graveled.,.:. The reason for this is, in thee event it becomes city, there will be lots of room for utilities without disturbilnq the road surface. Mr. DuRocher: I think I am alll questioned out with the exception of one thing - the sidewalk. Mt. Zieskes Mr. Ehlinger. what is going beyond the City Limits besides watermain and sewer? City Engineer: 550 feet of 12!"watermain - no sewer. Mt. Zieske: This 12" watermain.s - will that be assessed back to olive Street? We have been assessed for water amid sewer from before. The people have paid for water already, and it seems to me th.sey are paying again for what they have already paid for. City Engineer: The reason for the extension of the watermain is because of at some future date we will have to havve water service in that area. As far as the sewer and water laterals, we are planing 17 or 19 services that are galvanized lines with copper. The sewer services note in will not be replaced as they are s;omparatively • i)y e • new —they were put in inn 193/ which is pretty new for sewer. New service will be required for some propeetty that isn't developed as yet. Mr. Meshes That answers me, yes. but we are subsidizing that last 550 feet. We are being assessed on the whole job as I understand it. Mr. Neihard: Again - to case back to the same question, you said there would be noaewer put in except:Lng gas main on that road. Now you are talking about a 12" watermain to includee the Hefty property.. Mrs. Maack is out of the City Limits and cannot be assessed? City Engineer: She cannot hook onto it. There cannot be an meet: we have no jurisdiction to assesa outside the City Limits. Mr. Neihard: This is an accomodation that somebody will have to carry, is that it? Mr. Dukocher: The property owners on Olive Street have to carry i.: Mr. Neihard: The arta cosuld be annexed, then it will be assessed to the property owners? Councilman Powell: Once Lt's levied, you can't reassess them. Mt. Al Peterson (representing Our Savior's Lutheran Church). If this 550 feet is put in there and it is: d back to the property owners on Olive Street, isn't sit the procedure to. put it against the particular property owners, rather than property owners already assessed? Mr. Dukochers You have a problem there. Mayor Charlsen: Not a reaal problem. Mr. Peterson: It's a prolflem to our pocketbooks. City Engineer: There seems to be some question; the Hefty Farm is within the Cityrllimits on the west side of the road; on the east side of the road it is not. Nr. Peterson: If you are extending the new line that distance, isn't it the normal- procedure for the developer to pay for the assessment? Mayor Charlsens It was included in the whole job in this particular case. what is the total footage of thrills 12" main? City Engineer: 610 feet tootal, but 60 feet of that will be dropped off because of Brick Street. Councilman Nolde: As far as that section of property is concerned, it probably can be deleted from the assessment roll and put on a deferred assessments I think you brought up a good point and it will be considered. Mt. Donald Jerrick, Dundee Place: On the basis of the previous argument, I am wondering about the replacement of the galvanized lines. I wonder if the same thing would apply. City Engineer: When I :acre the estimated cost, everything was included in the aesesanent. It was set upo on that basis. Mt.:Jerrick: I would likes to get a legal opinion on that before the bid is let. In line with the same thing. I would like to inquire, are we being assessed for the City owned property in that area? The Engineer said you are going to stub all lots - we would be subsidizing a number of City owned lots. City Engineer: There are :no stubs proposed for City owned lots; should the City ever decide to do this, thosy would have to get service from Oak Street. Mr. Herbert Sandahl 1212 W. Olive Street From Center to Owens Street.: there are only three properties connected to water, but we have to pay for the rest of it then I suppose for those who have to put it in? • • 70 (April 19, 1966-continued) /` • • City Engineer: Mr. Sandiehl's house sits quite a ways back; it is proposed to stub sewer and water in if he should ever sell that property, the next owner might decide to have it put in. Mr. Lloyd Beaudry 1514 W. Olive Street I read the resolution in the paper banning parking on Olive Street; I wondered if that is in connection with the proposed work. City Engineer: It is not banning parking - it is restricting it to parallel parking only. That is a requirement of a State Aid Street. It. Beaudry: here was some talk about if we didn't like the County Road at $7.00_per foot, we couldi get a City road at $30.00 per foot. Mr. DuRocher: It was kiind of a threat thrown at us that night. Mr. Beaudry: I just wanted clarification on the parking. Mt. Dale Mattison Pairmeadows The legal notice for thee hearing referred to abutting and non abutting property. I want to !:now who this refers to and who's going to pay for this? Administrator: In all o,ar notices for public hearings it states abutting and.. non abutting: this is thue language used in all our notices in the event that a certain project may go: beyond. Mr. Mattison: Are theree any non abutting property owners liable for this? City Engineer: Only footage figured was abutting footage. Mayor Charlsen: Plans cattt for all property abutting Olive Street. Mr. Jerrick: Some communities, when that term is used, on the basis of that:. being published can spreaad the cost over the entire corporate city. Administrator: I would nay so, yes: let us assume in the event the Council would decide that the general 'population of the City would pay a portion of this, that would be correct. Mayor Charlsens would thMs come out of the general fund? Administrator: No - out of the Permanent Improvement Fund. Mr..Mattison: At this tine I don't know if I am going to be assessed or not. Mayor Charlsens well, yam don't abut on Olive Street. Mr. Mattison: But this could be done at some future date. Administrators Yes - indirectly you could be assessed through taxation. Mayor Charlsens Not agai!mst your individual property. Nr. Jerrick: In the event all property owners directly abutting were assessed for it, my understanding is that we can take action to get the assessment spread over the entire city. City Attorney: A taxpayers suit could be started, but you wouldn't get very far. Mr. Stanley Larson 1623 W. Olive Street That 550 foot strip under, discussion before, is that figured on so many dollars per foot? • • (April 19, 1966-continued) 71 • e Mr. Zieske: How much is that;! per foot? City Engineer: It is estimatted at $9.00. Mr. Zieske: What do the 19 'galvanized replacements cost? City Engineer: I don't knows- I didn't break those down - only in footage. One side would be 43 feet annd the other side 23 feet. Mr. Zieske: What is the total you have got? City Engineer: $3.00 per fccot for 1800 feet. Mr. 1bm Diethert 1114 W. Olive Street I am a bit concerned about Flaying for someone else's services. I get my service from Sherburne Street. If my service breaks down, I don't ask my neighbor to fix it. If this is going to be included in the total bill, I am going to be paying for someone else's water service. As you have it stated in this letter, I am going to be bearing thee cost and would like to have an interpretation of this letter. Administrator: I wonder if the City Engineer at this time might give as the estimated figures per foot sae there will be some general idea. City Engineer: This estimatted coat per front foot includes everything - it will be $4.92 per front foot. Iif the sidewalk were deleted you would deduct $1.34, leaving roughly $3.58 per front foot. Mr. Zieske: That's for eao&A property owner on each side of the street? City Engineer: Right. The .sidewalk from Owen to oak Ridge Road on the North side. Mr. DuRocher: There isn't :room for a sidewalk there. City Engineer: The County ;magineervb have it on their plans so there must be room for it there. Mr. DURocher: Our petition: might take care of that! What I think we should do before we get to the sidewalk is to pin down what you are going to do out there. We are not interested in this whole package. There are instances down the street where they have got copper tubing in already: I have two pieces of property. but I think I should pay for ittr Not the other guy. On the other hand, I don't think I should pay for the guy doown the street. We paid for it and it's not being used - it's useless. Mayor Charlsen: It's not aweless, it's there for a purpose. Mr. Jerrick: I would like to ask the City Engineer - if you took out the 550 feet extending and used that on a future assessment, what would our assessment be reduced by? Also, what wousld it be reduced by per foot on the 1800 feet of galvanized on the assessment basis? Also, the sidewalk and the Stillwater property affected by the sewer and Wthe watermain if that were removed? Mr. Peterson: I would likes to make a statement at this time. We happen to own approximately 1300 feet; wee feel that the sidewalk is wholly unnecessary. We are not against progress. lout our budget cannot stand many assessments. Our Council voted the other nigght to sign Mr. Zieske's petition and we are against the other superfluities. Mr. Zieske: At this time 11 would like to present this petition, signed by the property owners on West Oliive Street: "We the undersigned prcpperty owners are opposed to a sidewalk on West Olive Street from Soutlf Owen Street to the South Corporate Limits". • • (April 19, 1966-continued) Over 90% of the property owners signed this; only two gentlemen were for the sidewalk. Another geentleman was wondering why it came out - you have discussed this as fair as the cost is concerned, but I am interested in hearing how the Council its going to assess this thing? I do not believe that I can pay for the plleces where I have galvanizedpipe - I don't wink Our Savior's Lutheran Chusscb should subsidize my galvanized pipe but at the same time I do not waent to subsidize that 550 feet of waternain. I■ there any other things besides this that we don't know about? Mr. Victor Garey 1206 West Olive Street Mr. Erickson gave us the plan of what they have asked the Council to dor Council for the City has gone ahead and got estimates - on what Property owners weren't cgiven any idea - is it difficult to outline what it's going to cover? Mayor Charlsen: That's what we have been doing all night. Mr. Zieskei I Cannot jus,tify in my own mind and arrive at any proper means why I should be payying $4.00 per foot. Mayor Charlsen: The pricer on the sidewalk is estimated because we have no definite costs as yet.. Administrators What Mr. Zieske is getting at is an estimated cost pre- pared by the City Engineer. Mr. Meihards Again, I would like to ask, is there any plan for develop- ment across where the Refety property is? Maybr Charlsens The City/ Council has not been notified of any housing project. Mr. Neihards Row about am gravel pit? Mayor Charlsens A permits was issued for the limited removal of gravel. Mr.Zieske: One interestiing thing I have noticed, the sidewalk is esti- mated at a total of rougttly $3;700.; we have about $22,000 that is left, that is basically what its cones to. Mayor Charlsen: That is the job as a whole. Mr.11right 2111 Oak Ridge Road I have been assessed for water and sewer; my property faces Oak Ridge Road; - would I be assesased for the property on the south side that abuts Olive Steet? Also., who specifically requested a sidewalk for that length? Mayor Charlsen: No one Mt. Wright: If it's maintained like the one on Pine Street - mud all over the place. Mt. Peterson: Speaking :For our group, the greatest number of our people cone to church by car; a, few walk in the street; there is very little activity on the street. Mayor Charlsen: In the :Last couple weeks, I went out Olive Street. Mt. Zieske you have a son absent 10 or 12; he was walking down the street and I didn't see him until hue was within 10 or 12 feet of me; if it had been a car coming the other wry, I would never have seen the kid in the street. Mt. Peterson: That's verity true, but the same is true of 100 miles of other streets in the Cit:.y- of Stillwater. Mayor Charlsen: This wags brought up because of the low cost to the pro- perty owners at the pressunt time to put the sidewalk in. (April 19, 1966-continued) 73 • Recess at 9:05 P.M. Reconvene at 9:15 P.M. Mayor Charlsen: While we. were out, Mr.Wright asked a question. Mr.Wright: I had that answered, Mr. Mayor Councilman Peterson: It 'was about a short side saeessment. Mayor Charlsen: Any other discussion? Mr. Gordon Larson: What is a short side assessment? City Engineer: The shore side plus 25 feet. Mr. Larson: I am thoroug8hly confused right now. Mr.Erickson said we are not going to be for the street improvement; the City Engineer is talking about a 25 foot side assessment on an improved street. Mt. Wright has 134' on Olive Street;: be has no sewer and water service; is he going to be assessed? City Engineer: Right. Mayor Charlsen: The cityje share of the whole project is $31,000. Mr. Larson: You are divildinq that on Olive Street from Owen to the South Corporate Limits? Mayor Charlsen: That's poretty reasonable, isn't it? Mr. Larson: MO - there fie something wrong with his arithmetic. How is this going to be Om a front foot basis? Councilman Molde: It willl be done on the same basis that we d the lift station. Mr. Larson: On the frontage down Olive Street? Mayor Charlsen: Yes. Om the sidewalk, you said you had a petition. Administrators They have a petition with 38 signatures. Notices were mailed to approximately 5-02 property owners on Olive Street involved. Mayor Charlsen: You are all aware that to put it in at a later date would cost considerably more them this? Those here are all against the sidewalk, is that correct? A show of bands was called for - 23 people raised hands in protest to the sidewalk. No one presentt was in favor of the sidewalk. Mayor Charlsen: That finishes the sidewalk. Mr. Jerricks The figures I requested from the City Engineer on.the deletions - ere they ready? City Engineer: By delettmq the 60 feet on Brick Street, without sidewalk, it would cost you $2.98 Filer front foot. Mr. Zieske: This is a reduction of 60t per front without the 550 feet of watermain and without sidewalk. The gentleman requesting taking out the galvanised replacements also. The cost would drop to $2.44 per front foot. Mayor Charlsen: Those replacements should then be charged against the in- dividual property owner. Mr. Zieskes We also haves in this category of stubbing in - sanitary sewer falls into this category - don't we? Again, I am caught with some of these both ways - there should be an assessment against the property owners. Engineer: The estimated ocost for new services is $148.50; that is what the sewer would cost them. • 74 (April 19, 1966-continued) • e Mr. Duaocher: That wou'a be where you haven't got it now? Mr. Peterson: You would9 be replacing all of the sewer connections? City Engineer: Mo sewers replacements at all. Mt. Peterson: Did you fligure on our property out there, that there would be any additional ones But in along there? City Engineer: Two. Mr. Peterson : Where would they be located, approximately? City Engineer: West of Seeley Street - between the parsonage and the school. Mr. Peterson: Gentlemen, we would be very happy to pay for these individ- ual items as individual items, but not on the basis of 1,300 feet. Mr. Jerricks I was curiious about some of the stubbing in required by the County. Pine Tree TraiIl for example - why spread it over the entire area? Why not put on a future assessment for those stubbing in on Pine Tree Trail? Mayor Charlsens It's a .matter of economy to do it when the street is being built rather than later.. Mr. Jerricks On that basis, shouldn't they be coming out of the general fund and spread over the entire city? Mayor Charlsens It never has been done. Mr. Jerricks That is no reason why it cannot be done. Mayor Charlsens It's allways been done that way. There is no money in the general fund to pay for it; there is no money set aside for that purpose in the budget. Mt. Zieskes We had a question before on which was adjoining property owners and abutting thatt did benefit? These are people not on Olive,but who would benefit eventually. If it's not anyone going to benefit from it, don't put it in. All or these intersection situations - West Oak Street. etc, are non abutting property owners who are benefiting on the benefit going out these streets.. Administrators I believe the railer questioned the legality of the- assessment. Assessments' are b..sed on benefit to the property- perhaps he has a point there - this: might be a non -abutting sment: there may be aeration there. Councilman ride: Whew Ls the City going to get the money to do all of these things? That's .:question that comes up every now and then. Administrators This assessment, whatever it may be, could be determined by the area the branch mould serve in the future - it would be a very small .sent. Mayor Charlsens There would have to be a public hearing; we might as well forget about the job th:ds year. The cost is so minute: how much is it.Eon? Engineer: It's estimate:ed at $2,963.00. Mt. Zieske: Approximate:0.y 500 per foot. Administrator: Can we : Lnguire of our City Attorney how he feels about it. Attorneys I can't give you an answer on that; I would have to sit down with the Engineer and render an opinion. You can have it by Thursday. • • (April 19, 1966-continued) 75 • councilman Nolden All vve are doing is moving the problem down the street a little furthers we arra not going to get the project done. Let's make up our minds this evening :LE the project is going to go through or not; and how we are going to pay for! it. And if the people on Olive Street aren't going to pay for it. Mr. Waller:. RR* 4 - I: am speaking on behalf of the Baptist Church. That 550 feet you were talking about, how will that benefit? The only part our church can hook onto in the existing watermain without having the 12" main. That 550 will benefit Door church and our church only/ but our church can ap- parently hook onto the existing waternain without having the 12" intestine Engineer: They can honk into the existing main if they so desire, but by the same token they couuld hook into West Street but would have to go that much farther. Councilman Holder Wee the new road going in you would not be able to hook on after the road is buailt.. Mr. Waller: My thought2 is, this is the only property in the City that joins the 550 feet/ what is !the purpose of this? Mayor Charlsen: There is the Hefty property there. Engineer: At the present time we can only fifty feet of it. Administrator: What ins the purpose of installing the 12" main now? Engineers So the stress! won't have tr be dug up in the future. Mr. Waller:. You mentiloned awhile ago that you gave permission for gravel to be taken off that property; we were told at the time that this was coned one -family residential.. Mawr Charlsens That's true, but they ware given a permit to remove the high spot off the property. to level it off for future dcvelopeent. Any black dirt has to be left there and replaced after the gravel has been removed. Mr. DuRochers Have we got it straight now as to what is going to be done for sure? . It's all been up; in the air. Mayor Charlsens That's up to the people. Mr. Duaochers I don't know what that church would have done if we hadn't paid the ements to get it out there. And Fairmeadows screamed blue bloody mur- der until we got it in., I think thins road should go through but let's get something settled. Mr. Derricks We purchased a house with the assessments included of $1,200. We would have over $1,:200 in assessments on our property. Mr.Du Rocher: At the tt ime we were told that if they came into the city they would have to pay; thea sment was drawn up but the attorney general came back and said we couldn't do that. Mr. Zieskes Basically this is what we are speaking of on the 550 feet and why this petition beneffits properties not along Olive Street. We have thrown into this thing some otather little things for benefits of other people who are not abutting on West 0:Live Street. The people on Weet Olive Street are not arguing but are nd wil:ling to subsidize some of these other things that are in this package deal. IE we only have two streets, I think we can absorb that; I don't think we, should argue that. Councilman Powell: Yon would have something on the credit side of the ledger to be thinking future. They are subsidizing you, too. Mr. DURochers I will ego along with you on that. • 76 (April 19, 1966-continued) • r • a Ms. Caffertys I would :Just like to remind some of you people of what we are up against. As I toold you at the beginning, the Council has been aware of this: we hops no Let this contract Thursday. If it isn't let Thursday, it perhaps won't be let. We are responsible for 24 feet of the road bed and I feel morally responsible for 44 feet with curb and gutter if we can get it. You haves paid a county road tax for this. We would like to fix Olive Street. I am not getting into the argument about the sidewalk,. but you are getting absent about a hundred feat of road that you are not going to get otherwise) there are other parts of the County that need our road money and need it ffiadly. What 1 am trying to say is that I think these people are reasonable: I think the City Council is reasonable and Thursday at 10:00 A.M. Elf we have to may , don't open the bid because we aren't going to do the work- because if you do, 'e are going to lose the road for about ten yearn. i hope we can get together on this) I think if you will tell them what its going to cost them as an individual they could make up their minds in 9five minutes. Administrator: Put on the board some rough idea of what each property owner is going to have to pay for individual stub -ins, Engineer: The Council Msen't decided what you are going to can I put any figures ono the board? These figures are all estimated: : how The present total cost would be $31,698.40 : $4.92 per foot including side- walk) Without sidewalk, it wovald be $3.58 (minus $1.34) Without the j2" main, it would be $2.98 Without the replacement col water and sewer services it would be $2444 For a new service -water— it would cost $99.00 For a new sewer service lit would cost $148.50. Mr.DuRcchers You have lass sidewalk, less water and less replacements) what is that $2.44- what is included in there? City Engineer: The total cost for the entire project. Mr. DuRochers If the sawyer and water services were done individually, that $2.44 would still be lower.wouldn't it? This general assessment overall,would be lower if the individuasl took cars of their own services? City Engineer: If you took the new service out, it would lower that again, yes. Mayor Charlsens How many mew water services are there? Mr. DuRochers I have 190 feet: I have to have one water service where my house is changed over: I have slower service already. I would be paying my share of the stub -ins, but I wouldn't be paying $2.44 because the cost of my water is included. Mayor Charlsen: These resale are going to pay $2.44 par foot, right? Engineer: The Council hasty not made a decision. Administrators What they 'would like is, how much will it cost them per foot if they don't pay for stun -Los? If each individual pays for their stub -ins? Engineers About $1.60 peer foot. Mayor Charlsen: Be can't be held to that figure, but from the figuring he has been able to do in a )tarry, it amounts to $1.60 per foot. Mr. Peterson: For our psOoses, $1.60 per foot is a fair situation. By trying to muddy the waters and byy going down the sidestreets is not good. If each group pays for their stubboing-in, that's only fair. • • r (April 19, 1966-continued) Mr. DuRocher: I don'"t think anyone would complain about a deal like that. Sr. Sieske: I believe the same as Allen Peterson - $1.60 is realistic. I would Bonner pay as awn individual than the prorated figure, and would pay the $1.60 per foot gliadly. Mayor Charlsen: I wiUll now close the hearing. councilman Nolde: I would like to make the motion that we follow the procedures that our engineers recommended; the figures that are on the blackboard of $1.60 per foot. And to the people that need service, the bottom two figures which are estimated ($99.000 for water; $148.00 for Sewer). Councilman Powell: What did you do with the 550 feet? Councilman Molder I made my motion without the sidewalk. For $247 per lot, you -get service of sewer and water plus $1.60 per front foot. Councilman Peterson t=hen seconded Councilman Nolde's motion. (Councilman Iverson was opposed). Mayor Charlsen: On tkee Baptist Church, you recognise the fact that when the mBn`is put in you arcs going to be assessed for it? Mr. Waller: We may bee in a better financial position and I hope there will be other people out tBAere to help us pay for it. ORDINANCES On Wition of Councilman Peterson, seconded by Councilman Nolde, the Clerk made the second reading of,,, "An Ordinance Amending an Ordinance Regulating Licenses in'the City of Stillwater, Passed April 3, 1912: Published April 6, 1912." 21se Clerk read the ordilinance Section by Section, with roll call after each Section as follows: Councilman Iverson: Yes Councilman Nolde: Yes Councilman Peterson: Yes Councilmen Powell: Yes Mayor Charllsens Yes Mayor Charlsen then plat the question, "Shall this ordinance pass?", followed by roll'call as follows: Councilman IIvermon: Yes Councilman Made: Yes Councilman P4sterson: Yes Councilman P"owells Yes Mayor Charlsnsns Yes whereupon said ordinanuee was declared duly passed and adopted. On motion of Councilman_ Iverson, seconded by Councilman Peterson, the Clerk made the first reading of, "An Ordinance Regulating Parkhg of Vehicles in the City of Stillwater" (by title)., 78 (April 19, 1966-continued) /.` • Councilman Nolde: I thougght we were going to give the people ten or fifteen days to clean up their messy yards; I think we should have an ordinance on this. We are going to have to do something. City Attorney: My underettanding is that there is something under the toning ordinance. I suggested end the Council agreed, that it would be wiser if Mr. Thompson could bring ilin three or four at a time so one party couldn't say he was being picked on. Give me a chance to check our ordinances to see what we can see, and if there ids nothing, we will make up an ordinance. Mayor Charlsen: Come bade with a report as to what authority it gives us to enforce it. Councilman Iverson moved ffior the above; Councilman Powell seconded the motion. Administrator: In connecttion with this, we have a mess of ordinances; some of these should be redone an brought up to date. The Administrator was directed to contact a firm to recodify ordinances. On motion of Councilman Newell, seconded by Councilman Iverson, the Clerk made the first reading of, "An Ordinance Licensing Bicycles in the City of Stillwater". (by title). Administrator: We had regntested a report from the City Engineer in regard to the Lily Lake area. The Engineer submitted a written report which stated that the cost of a storm sewer line at the Brick Wel Pond and Lily Lake would be approximately $8,176.50. Administrator: It seems tmat most of the Councilmen feel that just a culvert put in there and having the road shaped up to the beach would be all we could do for now. The Engineer submitted the following report in regard to the sewer on Water Street: We now have a report on the inspection of the sewer on Water Street; this report is not very good. The pipe is cracked in several places and there is at least one place that the tile has fallen out, allowing sand, stones and water ea enter the pipe. I have talked to the State Board of Health on this matter. and I believe that if we can get some estimated prices on the repair of this pipe we can get some relief from the federal government con a portion of this. The City will have to submit a report to the State Board of Health on this matter. Since we have a 90 day extensile of time on the public utilities section of the flood control, I bellieve that we can do this work, but, only if we get at it and do not waist to advertise forbids. We will get quotations from a couple of contractors and proceed. Time is of the essence on this matter. Councilman Peterson: Do yoou think we can get by with declaring this an emergency? City Engineer: Mr. Wasbott=en said to submit a report of the damage and estimated cost;whether or nnot the government does it or not, the sewer has to be replaced. Administrator: Is there an_Ir way it can be relocated? City Engineer: There are buuiLdinga on both sides of it. (April 19,1966-continued) 79 e e Councilman Peterson: Is there any way of fixing it without digging up the street? Administrator: I would certtainly recommend to the Council that if they go into this project. and I realize the engineer says we will probably get some but I plead with you, ddon't do this job without calling for bids. Councilman Powell: Can we stall for bids and get it done in time? City Engineer: I seriously doubt it. We had to go down and reclean that sewer before we could get it televvised. Councilman Molde: Why can'tt we notify five or six contractors: tell them what we want done and ask them to deliver quotations to the Administrator - take the lowest and have them do the job. Councilman Peterson: I move the Engineer be instructed to get an estimated cost of replacing 254 feet col sewer on Water Street. Councilman Iverson seconded the motion. Councilman Peterson: I wilt add to my motion that we advertise for bids. Councilman Iverson seconded the motion. (prepare estimated cost, draw specifications and have bides returnable on May 10, 1966). (all in favor). Councilman Peterson: What asbout Sixth Street? Mayor Charlsen: Where are we going to get the money for the 25% the City has to pay? Administrator: Let's get some advice from our fiscal agents on this. Councilman Powell: The peopote on Brick Street said they will wait (to have street repaired). Councilman Peterson moved that the City Administrator contact the fiscal agent to'discuss financing of a seeeondary street program. Councilmen Iverson seconded the motion. (all in favor). The Council then agreed that: resolutions accepting petitions on Brick Street, South Sixth Street and Willea-d Street, which were passed on April 12, 1966, should be held in abeyance axed not published for the, time being. `. Mayor Charlsen: We should heave a list of all streets that have to be done so we can discuss this intelligjently. Administrator: Do you think: we should proceed with this other plan of doing our own street work in the fixture? Councilman Powell: If we do. our own street work, what will be the cost of our hot mix? City Engineer: That depends: on how much work is done year to year. Councilman Iverson: Let's pwsrsue that program along with this bond discussion (with fiscal agents). Mayor Charleen: Ron, you were going to recommend which bid to take on the Olive Street project. (April 19, 1966-continued) e to recommend City Engineers In view of enL loweb dderces, and find out iiffI am not lhe wants too knnockany; we should conn tact the appar out that 550 feet of watanus:,in. Councilman Iverson: That changes the whole picture. Councilman Powell: I move tihat the City Engineer be instructed to contact the low bidder and inform hiS of the changes, and report back to the Council as soon as possible. Administrator: If he does, do you want to pass this resolution pending his approval? Councilman Powell: I wi_1 :include that in the action. RESOLUTIONS The following resolutions ware, on roll call, adopted: 1. Accepting Conveyance off Land for Street Purposes (Bergen property) 2. ,ordering Improvement ar*d Accepting Bid for CConstructioncoftof Loocalr cal Improvement No. 59 - OLiive Street (pending to do project ) The vote on the above :resolution was as follows: Councilman: Iverson:Mo Councilman* Molds: Councilman* Peterson: Yes Councilman Powell: Yes ADJOURNMENT .'. On motion of Councilman Iverson, seconded by Councilman Powell, the meeting,., adjourned at 11:36 P. M. )ayor 81 e • council Chamber Stillwater. Minnesota Special Meeting April 21, 1966 4:30 P. M. The meeting was called to order by President Charlsen. Present: councilmen Iversion, Nolde. and Mayor Charlsen. Absent: Councilmen Peterrson and Powell. Also Present: Lester Brower, Philip Eastwood, Ronald Ehlinger Administrator: We have al problem we have to solve. City Engineer: I called vwolff (James D. Wolff Company) yesterday; he finally called back and said he wopuld be over today. He said that with the amount of the 12 inch watermain tak.:en out of the Olive Street project, he could not do the lest of the project wader unit prices that he bid; he said he would consider doing it if we would splitt the amount taken out - he would do it for 50% of'that amount. Councilman Molds: If we :are in favor of going ahead with the project, being that=he ie only deducting' 50% of the cost, 2 wouldbe in favor of going ahead with the whole project as we aodvertised for bide, and deferring the assessment. City Engineer: He will goo along with the deletion of the 60 feet on Brick Street, of course. Councilman Molds: If we :are against the project. the way it was presented to ui and the way the County•Commissioners presented themselves, we either do it or .,a don't. Now would be the time to reject the bids, but I would be in favor of letting Wolff go ahead anti do the job as advertised - with the 550 feet included. Councilman Iverson: Is ict your feeling that we should proceed as advertised with the exception of that sixty feet - is that all? Councilman Molds: Yes - =end then we would defer the assessment on that 550 feet; 'if anyone needs water thee, are going to have to come in and pay for it. Councilman Iverson: It'as not fair to the other contractors. Mayor Charlsen: You are taking a chance on making deferred assessments. City Engineer: We can't delete it and pay him 50% of what we deleted. Coundlman Iverson: We haawe to make our decision for the City of Stillwater as a whole and not by what al few people say when they come down here. I called the President of the Church CSauncil and told him why I voted no. As long as we proceed on this thing legally. I say we should go ahead. Is this going to be against the Hefty propert:y there? City Engineer: It's not proposed because they are going to have a lot of things to pay for themselves. Councilman Iverson: What: would be our alternative? Councilman Nolde: If this comes in we would pay to hook onto it; we (village Homes, Inc.) wanted to bring the property into the City, but it takes so long to annex it. Administrator: Can't you° assess a 6 inch main to the Church and the balance to the other property out thsece? City Engineer: What otheer property? There is no other property but the Church. • • 82 (April 21. 1966 continuum. • • Councilman Molds: I am going too Stillwater Township tonight to let them know we aren't annexing. Councilman Iverson: The 12 inco1 main that would go in there would benefit this property. Councilman Nolde: There is goilnq to be eight homes out there with sceptic systems. rt in City Engineer: Since the west; side is annexed Ld object? and the school props Y annexed. do you think Stillwater Township Councilman Iverson: If we go ahead, it's a matter of determining how to assess the 550 feet. city Engineers You told the EpeopLe at the hearing that you took that 550 feet out of there. Councilman Nolde: Are we in :favor of the project? Councilman Iverson: I am in favor of the way the Engineer presented it - sidewalks and all. - then we Mayor Charlsens Bow long wouuld it take to advertise foribibids soagaagain ne different. vnolic hearing because the eai property and do guaran- tee mould issvn to ahran another P ttteY would ever develop ,mere no guarantee that ecet tee that we would ever colleaci the money on a deferred sssssssssss of it? Councilman Iverson: Can we renegotiate with the Water Board to pay part City Engineers If you readve•rrtise for bids, it's going to come out three or four thousand dollars more. m„re. Councilman Iverson: The peoople will get less and it will cost than City.,Attorney: I don't see where you have the opportunity to readvertise for City biEngineer: It's unfair to the Baptist Church to assess them the whole y cost of a 6 inch watermain. Councilman Nolde: You shou:;Ld defer the assessmant. 5,000 of the City's Mayor Charlsan: You can't •do that - you would be tyingup $ IDpey' it's going to cost us Councilman Nolde: If we arse in favor of the project, $2,500 sore. City Attorney: You can't see that. Councilman Nolde: I make +a motion to throw the whole damn project out! Councilman Iverson: I novve we proceed with the whole project as brought out by the City Engineer. Nolde: I hake a motion that you don't call me for thenextmeeting when you discuss this matt:ter; Councilman I don't want any part of the damn eh Mayor Charlsen: Ron and teaman ca call}the Water Board and see if they will have a meeting and see what thenwill the County ou City Engineer: If they ddon`t want to go along with ior Wit• go Commissioners and tell thaem the City can't pay Councilman Nolde then mowed, Councilman Iverson seconded, that the City ask them toop ybe foratheccostto of 550e to feetthe of watermaiard ofo oner the OliveCommissioners Streetand auk them to pay (April 21, 1966-continued) project. Also to requ®et a written reply from the Water Board. The cost to the Water Board wound be $5,000. ADJOURNMENT On notion of Councilman Iverson, seconded by Councilman Nolde, the meeting adjourned at 6:40 P. M. Attest V City Clerk 84 • r • • Council Chamber Stillwater, Minnesota May 3, 1966 7:30 P. M. special Meeting The meeting was called to order by President Charlsen. Present: Councilmen Iverseon, Nolde, Peterson, and President Charlsen. Absent: Councilman Powe:11. Also Present: Lester Browser, Philip Eastwood, Ronald Ehlinger. UNFINISHED BUSINESS This was the day and time set for public hearing on proposed improvements consisting of Eeconstructilon of Greeley Street from Myrtle Street to Churchill Street; reconstruction of storm sewer and other appurtenances. The Clerk read the notice for hearing aloud; the Mayor inquired if the notice for hearing was published, and the Clerk informed the Council that the notice for hearing was published :La the Stillwater Evening Gazetee, official newspaper of the City, on April 20, 21,966, and April 27. 1966, and mailed to all known property owners affected. The Mayor then opened the Blearing. Judge John T. McDonough 1005 W. Willard Street Can't we have this explained to us? What they mean by placement of storm sewers and the benefit, etc.? Mayor Charlsen: That's whet the hearing is for. Judge McDonough: My property abuts Greeley Street; first of all, is there a necessity for storm sewer? W. Duane Elliott, Banister Engineering Co.: If I may, I will go through the whole thing briefly. This is under the State Aid program which dictates the width of the street at 44 fleet. Beginning at West Churchill Street, curb and gutter will go throughout tole entire length of the street. You asked a question relative to storm drainage - part of the drainage is handled through a combined sanitary and stoats sewer system which is not desirable because of the increase in drainage as: the area develops. A separate storm sewer system is proposed. Judge McDonough: What is tile cost of this entire project? City Administrator: $174,0400.00. Judge McDonough: What is tithe contribution of the State? Mr. Elliott: That is a litlile difficult to answer; each community is allocated part of gas tax money, etc.se Stillwater was allocated about $47.000. Judge McDonough: It's not woe intention to apply that entire $47,000 to this area is it? Mayor Charlsen: And more sao. Judge McDonough: what is the total cost to the abutting property owners? • (May 3, 1966-continued) City Engineer: $7.00 per front foot which is the figure arrived at by the Council for State Aid streets. Judge McDonough: In doing this, it's also necessary to pull down all the trees on Greeley Street, idsn't it? Mr. Elliott: A lot of them, yes. (several sighs and groans were heard at this point) Mr. Wm. B. Simonet 510 South Greeley Street what is the present width •aE the street? How much wider are we going to have to make this street in ord:ltr to receive this State Aid? Judge McDonough: what is tthe total right-of-way? Mr. Elliott: Sixty feet: ethis leaves you a 2; foot wide boulevard, which is inadequate to keep a tree. Judge McDonough: When you figured the cost, what consideration did you give to Washington Park - who peeve that? Mr. Elliott: That is City owned property and is non- able. Judge McDonough: Did you tee take the total cost less the frontage Washington Park has on Greeley? Administrator: Perhaps a i:.ittle explanation is in order on this $7.00 per .foot figure. The Council has maode this determination. Mr. Elliott, what is the cost per foot to construct this ertreet, sidewalk and storm sewer? Mr. Elliott: It is 2,400 feet long.... City Engines:: $72.00 per Moot. Administrator: A11 State Aild streets will be assessed at the rate of $7.00 per foot: Judge McDonough: Where are you going to get the difference? Administrator: From State Arid and also the Permanent Improvement Fund. Judge McDonough: I have no .doubt that you are trying to do something for the City of Stillwater. There Ls no question that the streets are in bad shape, but you mentioned the possibilit•:y of a $300,000 bond issue once. Is there any con- sideration being given to fleeting a very substantial bond issue to handle this perennial problem we have throughout the entire city? When you have $7.00 per foot assessments, it creates economic hardships on some people; a bond issue spread over a longer period col time would be better - pay for it in twenty years. Mayor Charlsen: For streets you can't go twenty years - only ten years. Administrator: A meeting ha® been set up for tomorrow afternoon with our fiscal agents to discuss this very tihing - to see if our complete street system could be done within rive years. Thies willbe discussed tomorrow afternoon at 4:30. Judge McDonough: You have too pay for an assessment in one year, don't you? Mayor Charlsen: No - ten years. Councilman Noldee Let's say use assessed our street program over the entire city; say that you lived on Greeley a+reet and pe.id $700 in taxes and I paid $150 on some other street - one of thee ac•antages is, here you aren't paying for everyone else's street. Judge McDonough: You can't argue as to the necessity, but I am against these trees being pulled down. Alsco, have you given much thought as to the necesaity of having almost every street in the City of Stillwater a truck route? This 86 r e • creates problems throughout the whole city. You have certain streets that get aid - how about Fourth •Sdtreet? Mayor Charlsen: That's the same as yours. Judge McDonough: What about: Olive Street? Mayor Charlsen: That's County State Aid; that's different. Judge McDonough: Has any thought been given to planning truck routes in the City of Stillwater? Mayor Charlsen: Not indiviodual truck routes. City Engineer: State Aid streets are built to handle trucks. Judge McDonough: They will have a tendency to use Greeley Street when it's finished; on my block there are fifty children. Mayor Charlsen: You have tits same argument on Fourth Street and on Olive Street. If you want services to your stores, how are you going to get there without trucks? Judge McDonough: I don't mean all streets. I believe there should be a route for semi trucks and gravel trucks. When you were figuring the costs in that flood deal, were damages to streets taken into consideration? Mayor Charlsen: Only in the downtown area. Judge McDonough: There is arc doubt - either you put in a good street or no.. street at all. Mayor Charlsen: When these streets are put in under State Aid, they have to be put in under State Aid spoecifications - the same as Fourth Street. Mr. Jeuk Felix 407 South Greeley Street Is there something we can doo besides telling N.S.P. and the telephone Company not to dig up the streets? Mayor Charlsen: All connect:Lons are to be replaced before the street is laid; they can't dig that up unlesas a pipe breaks, and you can't help that. Mr. Felix: What about sidew.ealks? When they put in a main, the city should have the courtesy of telling a person. Mayor Charlsen: Did you tell[ the City Engineer that you were putting in a sidewalk and get levels on it? Mr. Felix: No - I didn't know that was required. City Engineer: Had he come Ln and said he was putting in a sidewalk, I would have told him to hold off unstil after this hearing. Judge MCDonoughs What wouldl be the cost to develop this without State Aid so we,wouldn't have to pull .down the trees? City Engineer: Pretty closet to the same figure, but you would have to pay a bigger share of it. Mr. Elliott: In Worth St. P.'eul recently they did this - at $6.80 per front foot which did not include s::Ldewalk or storm sewer. City Engineer: As we rebuil.A the streets we are endeavoring to put in new storm sewer systems. Mr. Elliott; Fortunately on Greeley Street there is a place for discharge, which is not always the case.. Judge McDonough: Without widdening the street or tearing down the trees, it would still cost us $7.00 pen foot? • • (May 3, 1966-continued) 87 e • Mayor Charlsen: Mo Mr.Simonet: I would like too ask the Engineer a question as to the wisdom employed on the choice of the limitations and the specifications that the im- provement calls for. I go *over Greeley Street every day - in my estimation the poorest part is Churchi:.1L Street South - we could have a tragic accident there: This is a highly trreacherous place and it's getting worse all the time. The -school busses are coming in every morning! something's going to happen. I would like to have somebomdy challenge whetner I am right or wrong. Mayor Charlsen: NO one is going to challenge you there. The original plan there was to go all the wayv to the city limits. Mr. Simonet: That's why I question the wisdom as to why the Council couldn't wait until you have enough money to go all the way; the biggest danger spot is on the other side of whence you intend to stop. If the money isn't available I me 3n support of Judge Mo_Oonough's plan - let's get a bond issue. Mayor Charlsen: We would still have to assess the property owners. City Engineer: One of the primary factors in not going all the way this year is to give us more time to survey the area around Lily Lake. Mr. Simonet, Now many homes are in that area? City -Engineer: Very nominal; one gentleman could probably sell five or six homes on his own property. Also, the same area probably in the future could be served near the Benson Elem. Mr. Simonet: Then you are going quite a ways up the road? City Engineer: For sanitany sewer, yes. JudgeMeDonough: The Mayors stated it must be paid for in ten years - Mayor Charlsen: That's fort a street improvement - On sewer and water you can get twenty years. Administrator: The question arises, how saleable is a fifteen or twenty year bond: issue? Mr. Elliott: You can expect major maintenance within a twenty year period. Judge McDonough: Fifteen at twenty years isn't too long. Couldn't you delay any decision on this until you look into the feasibility of a twenty year issue for the entire City of Sti:llwater? Administrator: The Counci:1 has been talking about this for quite some time: this would be the solution: to our problems; there is no question about that. Judge -McDonough: It would) also provide an easier tug for everyone in the city as far as their pocketbooksr ere concerned. You should at least look into it - a program for the entire c:ity spread out over a longer period of time. Mayor Charlsen: You mean .everybody in the City pays off the bond? Judge McDonough: Yes. Mayor-Charlsen: On Myrtles Street, and on Third Street, etc., you want them to pay for your street also? Judge McDonough: You have: to have a cut-off someplace. 99% of the streets in Stillwater are in deploraboLe shape. Mayor Charlsen: Not 99%. Judge McDonough: Would youa believe 95? Somebody 'has made the statement at one of the meetings here maximum ynuu can guarantee a good sale on. well, ansrway, is there some way so the trees don't have to Mayor-Charlsen: ten years is the Judge McDonough: come down? that (May 3, 1966-continued) • Mr. Jim Nelson 518 South Greeley Streett I live on the Corner of Greeley and Willard - it looks like you are going to cut off a lot of my (property (according to drawings posted on wall). Mr. Elliott: The streebt alignment is going to be improved by introducing an °8" curve; we will maintain a full five foot sidewalk, but will eliminate boulevard there. City Engineer: There wti11 be no enfringing on private property; only boulevard trees will have to come down. Mr. Sherrard 410 South Greeley Streett I live on Everett Streetts I have a tree sitting in the yard right on the property line - will thaat come down or not? City Engineer: No, sir.. Mr. Sherrard: I would llkke to know if you are going to take it down or not. If you cut the roots ands that tree dies, who's going to pay for taking that tree down? City Engineer: It depends on where the roots are; at the most we would only have., to take two roots. Mr. Simonet: You say we have 10 years to pay up this ment. If it's determined that we pay $7/.00 per foot, how many years do I have to pay it up and will I have to pay interest if I can't pay it all at once? Administrator: The assessment can be paid in full within thirty days after adoption of the mermt without interest; a property owner has an opportunity topay in full, but if nott. you will pay interest. Mr. Charles Zimmerman 504 South Greeley Street Say that you get a bond ilseue and after you get through with our street you go on Fifth Street - are you going to charge them $7.00 per foot or are we going:to have to pay for that? Mayor Charlatan: You mean: Myrtle Street? That's $7.00 per foot. Judge McDonough: How muclh are they paying on Olive Street? Mayor;Charlsen: $1.60 pear front foot, plus individual appurtenances. Mr. Nelson: Has any cons,Lderation been given to repaving the street? This woul4cost about $2.00 pear foot as I recall. What chance is there of that on Greeley Street? City Engineer: The chances is always there, but that street Das very little curbing and you would have: to do it again soon. Mr. Nelson: What does curbing have to do with it? City Engineer: Water has a tendency of wearing the edges without curbing. Mr. Nelson: Can't tar be put up on the boulevard? Engineer: That doesn't hold we have found. Mr. Allen Ulrich 920 West Pine Street I am getting more confused) as we go along; first you say we put in this street on Greeley and it will onl;.y last fifteen years; now you come back and say for $2.00 a foot we could have, a street that would last five years. Yet we were told ten to fifteen years :Ls the life of the street. I can't understand it. • (May 3, 1966-continued) City Engineer: That's a completely rebuilt street; with proper maintenance it could be forty to fifty* years. Judge McDonough: We besought in a petition with twenty-four people against the improvement. Administrators Thirty—eight notices were mailed out. Councilman Peterson: DOLd any of those twenty-four people have suggestions as to what to do with that: street? Judge McDonough: Leave' Lt the way it is; give it more thought. Mr. Ulrich: Last fall tee telephone company dug up that street. Mayor: Charlsen: That wee in preparation for this improvement. It. Ulrich: Alright, bust aren't they supposed to maintain it? Mayor Charism: I don't: know... Mr. Ulrich: You don't knaow?: You're city officials: City'Engineer: It was net completely resurfaced pending this hearing; if the street was going to lte rebuilt they would have to tear it all out. Mr-. Ulrich; This was donne last fall. City Engineer: It was taco late to put any bituminous in there. Mt. Emmett MacDonald 1006 W. Pine Street There is big gouges_out o_t the grass; they don't care what they do; what are we supposed to do about itt? City Engineer: I will gett the man see what we can do about Mt. Mrs. "MacDonald: Come to my door so I of their carelessness. in charge of it and we will get up there and can show you what it looks like because it tthhe�actsal weightoofdtrucks whichstravel into the ll the City ofiStillwaterton tthetmis ost traveled streets? City 'Engineer: streets. At the presaent time there is no load limit - only on residential Mts. Simonet: What is the traffic control on that street? This is what I am concerned about; we have a problem now. With this new road, are you going to add sbre police protection?4 Mayor-Charlsens We did haws some arrests for speeding there last summer. Mrs. Simonet: Yes, and I wane encouraged to see that. I am thinking now we will never be able to put a stop: sign there, will be? Mayor Charlsen: No - becausee it's State Aid. Mr. Ulrich: How far is Greeley Street considered State Aid? City Engineer: TO Mulberry,. I think. Mr. Ulrich: How come you harm a stop sign on Myrtle? City Engineer: Myrtle is he:•awtet traveled than Greeley. Mrs. Simonet: Oh no, it isn "t; City Engineer: Yes it is. • 89 • 90 (May 3. 1966-continued) • Mrs. Simonet: Have you cloclo:ed it? City Engineer: Yes. Mr. Junker: I don't live anywhere near adjacent to this property, but can't there be a stop sign at Churchill and Greeley Streets? Judge McDonough: We are concerned about the street, the sidewalk and the trees. You should give it some more thought. Mayor Charlsen: What do you think we do up here? we have talked about this for the last two years. We hmve looked into financing from every angle. Are we going to shut off Myrtle Street because the people on Myrtle Street don't want a street? When people object, let us haws some constructive criticism; we have looked at this from every angle we could look at it from. We can't come up with a different program. Judge McDonough: Do you abso.Lutely have to take that Sate Aid? Mayor Charleens Would you rat,ther pay $72.00 per foot or $7.00 per foot? Mr. Elliott: Actually it wound be $36.00 per assessable foot for each side of the street. Judge McDonough: When this read is in, we are going to have a super highway. Semi trucks use it as a througgtmay. Mayor Charlsen: Do you want to leave the street the way it is then? Judge McDonough: That's out oof the question. Mt. Pelson: What about resurfacing that I suggested? Mayor Charlsen: You have to gip in and excavate before you can put a mat on that street and it would cost .pou more than $2.00 per foot. City Engineer: we could put as mat there for $2.00 or $3.00 per foot - with curbing it would be $5.00 per foot, but in five or aix years you might end up paying another $3.00 or $4.00, and you are ending up paying more than $7.00 per foot. Mr. Ulrich: aren't there Mr. Simonet. a leak in the You are talking alhout putting in sidewalks - where on Greeley. any sidewalks? The City was on •Greeley Street last year - they said there was street. I am going to have to pay for another new line. Mayor.Charlsens That's the Wafter Board; the City has nothing to do with that. You will find that on your stretet you would be paying the full assessment except for what the State Aid gpaid. We can repair the street or leave it go; it's up to you. It would be albrolutely asinine to put a mat on that street the way it is now. Mrs. Simonet: You are absolutely ruling out a stop sign? Mayor Charlsen: They say you can put it in... What is your thinking on this? Do you want to leave it the way it is? Mr. Simonet: I don't agree with your specifications, but I want to express my appreciation for letting me coma down here and talk to you tonight the way I have, and I would insist on stop signs on Greeley Street. The second thing is the trees. If we have to go. to a 44 foot street, I guess we have no alternative. Administrator: Some of the peopple have been talking about speeding within the City: we might tell them at this: time what we are trying to do in the way of cutting down on the speeding. • • • (May 3, 1966-continued) 91. Police officers Conley and! Predricksen then demonstrated the new radar equipment recently purchased by the Police Department to aid them in apprehending speeders. Administrator: this devices will be used daily throughout the City. Mayor Charlsen: I am :ping to ask the question again - do you want to improve Greeley Street or leave it the way it is? The Administrator then reed aloud the petition submitted earlier by Greeley Street property owners, whaich stated as follows: "We, the undersigned tasepayers, do not want any street improvements be made on South Greeleey Street between Myrtle Street and Churchill Street". Mr. sisonets I disagree osaly on your specifications. • Mrs. MacDonald: What determines if it's cement or blacktop? Apparently it's the>same price. Mayor Charlsen: No - we would have grade problems on this particular street. City Engineers That was omae of the main reasons for not considering a resurface. Mr. Zimmerman: What is that life expectancy on cement as compared to blacktop? City -Engineer: Over a partied of years concrete maintenance is higher. Administrator: Constructioon costs increase 3% to 4% per year. Mayor Charlsen: Do any of you people have your names on this petition? Do you want to change your mind aft this time? Mrs. MacDonald: One of thee reasons for signing the petition is so we could find out what is going on. Mr. Simonet: Is $7.00 per foot the final cost on the estimate? ,Mayor Charlsens. $7.00 per loot is the cost to you regardless of what the final cost of the street is. City -Engineer: Mr. Ulrich„ Lf we find we would have to appreciably damage that tree, we would have to get approval from the property owner to remove it, -and we would probably put a smaller new tree in there to replace it. Mayor Charlsen: Please raise your hand if you want to change your mind on the petition. Mr. Zimmerman: On non-abuttting property, what does this mean? Msinistrators we use thatt phrase on all our hearing notices in the event it should be a lift station on something where people would be benefited, but would not abut. Mr. Simonet: That storm server - is that going to do anything to harm Lily Lake? Mayor Charlsen: Storm water creates no problem. Judge McDonough: Actually we have a decision to make of doing it now or doing it three or five years from now with an increase in cost: that's a decision everybody has to make. Mr. MacDonald: What happens to power poles? Mr. Elliott: There is suff'Lcient room on the boulevards for the poles. Mayor Charlsen: We have onne more petition for improvements - we will proceed with that while you think this over. • • • 92 (May 3, 1966-continued) Mr. Simonet: From the spec:LEications on this, I don't understand. What would the cost be to have i..t resurfaced? Mayor Charlsen: That would! have to be engineered. Mr. Simonet: Well, maybe ti:hat's the thing to do. Mr. Elliott: There is a gr.:eat misconception in bituminous surfacing; it is no better than the base undderneath it - you have to get to the root of your problem. Mayor Charlsen: We will renege this hearing for the time being; come back in with an answer before youu go, please. This was the day and time set for hearing on proposed improvement consisting of Reconstruction of Union Sttreet between Myrtle Street and Chestnut Street. The Clerk read the notice far hearing aloud; the Mayor inquired if the notice for hearing was published, sand the Clerk informed the Council that the notice forbearing waspublished in the Stillwater Evening Gazette, official newspaper of the City, on April 20, 19366 and April 27, 1966, and mailed to all known property owners affected. The.Mayor then opened the heeering. No one appeared for or against the reconstruction of Union Street between Myrtle Street and Chestnut Settee;. On motion of Councilman Noldle, seconded by Councilman Iverson, Mayor Charlsen then closed the hearing. (See Resolutions). PETITIONS (out of order) From several property owners in Forest Hills, requesting improvement of Orleans Street from its intersection .with South Fourth Street to. South Harriet Street, and construction of a walkwayy contiguous to west Orleans Street. Mayor Charlsen: It's not wieda enough to put a street in because you can't maintain it. Councilman Nolde: I would liAte to ask the City Engineer and Administrator; can we assess the cemetery fax part of this? Mr. Lyle Eckberge We realize you have had your problems with streets; however, we are very serious about thies. The danger that exists is very great. I. don't think you realize the traffic on that street. There should be some coordination with.the schools probably they will put in sidewalk part of the way ups this has got to be done. Councilman Nolde: I don't know how we are going to do it even if they blacktop the part we have there now. Mr. Eckberg: Put no parking signs up - put in a 28 foot blacktop and get a snow easement from the cemeteery. There are a lot of people up there and every- body signed the petition exceept the Erogs who are out of town. Councilman Nolde: I move we .accept the petition and get an estimated cost to blacktop the part that is there now. Mayor Charlsen: Can we asses:.' all the benefited property owners there, or just the abutting ones? Councilman Iverson then seconded the motion. (all in favor). • • (May 3, 1966-continued) Mr. Eckberg: Also, woe have to have something on the street to cut down the dust problem. The coantractor building the new school addition should take some of the responsib..11ity of holding down the dust. Councilman Nolde: Wet can contact them and see if something can be done. The Hearing on Sommth Greeley Street improvements reconvened at this :time. Mayor Charlsen: We haave had two petitions for new streets since you were gone. Judge McDonough: We respectfully request you call for a show of hands on this project and I am sure you will get an answer. Mayor Charlsen: All Mose in favor of a new street, please raise your hand. The Clerk counted thirteen in favor of a new street; two opposed. On .motion of Councilman Nolde, seconded by Councilman Iverson, Mayor Charlsen thenrclosed the hearing. (See Resolutions). Councilman Noldez I move we proceed with the project as set out by our engineers for the rebuilding of :South Greeley Street. Councilman Iverson secoonded the motion. (all in favor). Judge McDonough: We waould like the Council to explore the possibility of four- way stop signs on Greelley and Pine Streets, and on Greeley and Churchill. Councilman Nolde: Legally, are we able to do this? City:,Engineers I suppose it'smore a question of legality the City Attorney would have to check one. Because of Churchill being a dead end there would be a stop sign there anyway to facilitate traffic flow. We can explore the possi- bility with the traffic: counter on Pine and Greeley to see if Pine Street's traffic increases. Then we can report back to the Council and a decision can be made then. Mayor Charlsen: This wstll be referred to the Chief of Police. Me. Sherrard: Do I have anything to say about where the driveway goes or do you just put it in? City -Engineer: We will. put it wherever you want it. Councilman Nolde:. I world like to thank these people for coming down here and for supporting the Counomil. PETITIONS (out of order)OO Prom E. 0. Iverson and /Lorraine M. Iverson, husband and wife, and Village Homes, Incorporated, for annexaetion of certain land to the City of Stillwater. The Clerk read the petit:Lon aloud. On motion of Councilman :Peterson, seconded by Councilman Nolde, the petition was accepted and the Clezrk was ordered to prepare an Ordinance to annex said property. (Councilman I-rerson abstained from voting). 0 s • 94 (May 3, 1966-continued) • • A request was received nor a permit to build a four-plex on the corner of South Fourth and Marsh Sat (on the Robert McGarry property) to be built by Village Homes. Inc. The Administrator reportted that the Planning & Zoning Commission had met on this matter earlier S&t the evening. and it was their recommendation that the permit be denied as the area was zoned two-family. Also, two propertY rty owners in the area were present at the meeting and were opposed to plea in that location. Councilman Nolde moved atop follow the recommendation of the Planning Commission; Councilman Iverson seconded the motion. (all in favor). Administrator: I wonder if we should give the Salvation Army people orders to vacate their buildinsg (old Methodist Church located on the corner of Fourth and Myrtle Streets). Perhaps the Council would entertain the idea of demolish- ing the old building. City Attorneys The grooup that had a petition before the Planning Commission (for a permit to build an apartment and office building on that site) had it turned down and do-smat intend to bring it before the Council, and hopes the Council will approve of demolishing that building for the aesthetic reasons stated. Councilman Iverson: I wove the salvation Army be notified that the building will have to be vacate so they will have plenty of time to find a new building, give them a ®aximum of ninety days. Councilman Peterson seconded the motion. (Councilman Nolde was opposed). Mayor Charlsen: Did the Clerk receive a letter from the School Board in regard to Sixth Street:? (petition for street improvement, including Marsh St.) Administrator: !b Mayor Charlsens Does ttite Engineer have a report to give us at this time? City Engineer: NO, si:.r. Mr. Paul Connors: We asked the School Board about Marsh Street; it was brought up that maybe they would be assessed for it; they don't goingwnto to try set any precedents by volunteering any information. They different routes for the school buses; they would like to have the street fixed. but do not wanyy to pay anything for it. They claim they put sewers and gas into the sch000l and turned around and fixed Sixth Street, and they don't feel too good abut that yet - they are still healing. They nt d r they becausesthatewasoabu tting property. outoftbut heir territory. chool d talk to he s drivers? they have tried : I work at the theseroutes. but can',t possibly theseup Sixth Street with those buses loaded, son they are going to have to come up Marsh Street. They said they would never make it with that hill. Administrator: The Council, at a recent meeting. decided to wait with the streets that are now &pending until after the meeting tomorrow with our fiscal agents Gaillard Streeth, Sixth Street and Brick Street). Mr. Connors: we woulod appreciate anything you can do to get it rolling on sixth Street. • (May 3, 1966-continued) • e The City Engineer was to report in regard to the private sewer on Second Street (referred to him at a previous: meeting after a complaint was received from Mt. Walter Kurth). City Engineer: We looked the situation over; we cane to the conclusion that if they put the rocks back in there that they had taken out many years ago, that would be the easiest way-, The other way would be to build a burn on the east side;using our own force® it would amount to about $800 or $900, but that still isn't going to alleviates the situation on his sewer. But Mt, Kurth said he would keep a little closer watch on it than the previous owner. Mayor Charlsen: With only a three foot sewer you are going to have frost problems. I have received calnle from people who said they use that street for transportation and they are dammed if they are going to let it be nhut off. City Engineer: One other thing we could do is block it off in the winter months so the snow would accumulate trhere and would give it some protection as far as frost is concerned. Councilman Peterson, Do you heave the sewer fixed now? Mr. Korth: Oh, yes, but if something could be done.... Councilman Nolde: I move we Molloy the Engineer's recommendation and go up and fix the thing and close it up in the winter months. Councilman Iverson seconded then a n. (all in favor). CITYADMINISTRATOR'S REPORT Fire Chief Cormier recoummends that the following men be appointed to the Volunteer Fire Department for a probationery period of six months: Richard C. Anderson - Age 27 519 W. O1..Lve Street former member of Auxiliary Department Arnold Pettier - Age 38 909 North* William Street Former Reegular fireman Councilman Solder Shouldn't wee wait on this until after the court case? Councilman Iverson: I move wes table both appointments for thirty days. Councilman Nolde seconded the *notion. (all in favor). 2. Fire Chief Cormier info::rms me of the resignation of Richard M. Powers as Volunteer Fire Captain, and states that the resignation has been accepted. Councilman Iverson: I move thse Administrator be instructed to write a letter to Mr. Powers thanking him fort serving us the past nine years. Councilaan Nolde seconded the :notion. (all in favor). 3. Fire Chief Cormier has :asked for authorization to hold a snorkel demonstration in the City o_f Stillwater for the Mayor and City Council and all other interested panties. The demonstration would be conducted by the General Fire Equipment Company of North Branch, Minnesota. (week of May 15th or week of May 22210) • (May 3, 1966-continued) r • • Councilman Noldes I move wee inform the Fire Chief that we will appreciate the opportunity to be present at this particular event. Councilman Iverson seconded the motion. (all in favor). 4. The Administrator was: asked to remind the councilmen of a meeting to be held on Thursday, May 12, 1966, at 9:30 A. M. with the Minnesota Municipal °Commission. 5. The Administrator rescinded the council that they were to meet with Mr. Osman Springete.d: on May 4, 1966, at 4:30 P. M. in regard to financing a secondary' street program, and also sewer and water extensions outside the CaLty Limits for Oak Park Heights, etc. Administrator: Some of thee councilmen feel it might be a good idea to invite the Board of Water Commissioners to this meeting; I wonder if this is the time, or if we should wait until Adter the meeting with Springsted to talk with them. Councilman Iverson: Let's -take then separately. 6. A notice card has be,.en prepared to enclose in the letters going to each property owner i.u. the City (letter stating fair market value of property); the notices states if they think the valuation is unfair, they may call the Assess.:ar's office and make an appointment to speak with him. 7.. This. afternoon. Arno.Ld Peltier was in my office for about an hour; he inquired if the City 'would be willing to hire him as a laborerin the Street Department; I sail] I would have to check this with the Council. Councilman Nolde: Why don"t we table this for thirty days? Councilman Iverson: I woulld love to see Arnold Peltier come back to work, but as long as there is a law salt going on and I am in it. I would rather wait until it's all over. Councilman Peterson: I feel the same way. Councilman Nolde agreed alseo. 8. Report of City Engineer as follows: City Engineer: The people who propose to build on Blocks 12, 13 and 14 of Webster's Third Addition (mecenily annexed to the City) have to break ground before October let or they will lose their financial backing. They cannot break ground until the Cit}d has broken ground for the sewer. This is just a matter of information. Councilman Noldes It lookers as though we are going to have to put something in. I move we have a public hearing. Mr. Elliott: I think the major question is, to what share the county will participate in this? Administrr r.r: They are pampered to pay their share of the cost - whatever it might be. Councilman Peterson: Does that mean their share of the lift station too? Councilman Iverson: That's: part of the package. • • (May 3, 1966-continued) 97 • City Engineers The people mho are presently assessed will ask the question, "what if Oak Park Heights comes in and hooks on and we paid for it?"; I know the question will come up. councilman Peterson: If th.ssy want to know what's going to happen, we have to say we don't know what's go:.Lng to happen. Councilman Nolde: I move wwe have a public hearing on May 24th at 7:30 P. M. Councilman Iverson secondedd the motion. (all in favor). Engineer: Aerial photos eloould be made of the City and the Highway 212 area. Mr. Elliott: The main thi:mg is, do you want to do it now within the next two weeks or wait until fall? (spring foilage prohibits clear photos). City Engineers Lazt year lithe matter was brought up before the Council of ob- taining a mosaic for the 'omitting City of Stillwater; at that time• the City authorized me to check intm this. A gentleman was in my office the other day and the pictures flown befaore do not match, but you could refly it and make a made for an additional BIM to $175. Councilman Nolde: You can get these firm the government for nothing, can't you? City -Engineer: Just farm tared. Mr. Elliott: It's difficult to make maps from the government -pictures. Administrator: How important do you think this is at this time? (highway 212 area) . City Engineer: It's only 'important at this time if something is going to materialise in the fall; wse can't fly aerial photos in the summer. - Mayor Charism: Let's skit? the highway area for the time being. City Engineer: On the City of Stillwater, do you want to go ahead on that? An aerial mosaic on the wall :is quite handy. Councilman Iverson: Let's: get that one shaped any way. Councilman Nolde: Yes - list's take care of our own citizens. Mayor Charism: May I sugpgest at this time that you (Engineer) and the con- sulting Engineer be present at the meeting with the Municipal Commission on Thursday. Councilman Nolde: Would lit be advisable to delay the aerial photo flight until after we meet with the Municipal Commission? City Engineer: Yes, we ccculd always say that the City of Stillwater would be flown after the 12th and tthat more area may be involved. Councilman Iverson: Let'® do it that way. RESOLUTIONS The following resolutions were, on roll call, unanimously adopted: 1. Directing the Payment of Bills 2. Ordering Improvement and Directing Clerk to Advertise for Bids (Greeley Street) 98 • (May 3, 1966-continued) 3. Ordering Improvement sand Directing Clerk to Advertise for Bide (union Street) 4. Accepting Work - Local) Improvement No. 53 (West Willard and Lake Drive sewer) 5. Approving Employment 1 (Suzanne (Callal) 6. Accepting Petition and Ordering Preparation of Feasibility Report (Orleans Street) 7. Ordering Hearing on Prxoposed Improvement (Webster's Third Addition, etc. - sewer and lift station) 8. Authorising Temporary Clerk Hire ($2.00 per hour) ADJOURNMENT On motion of Councilman Iv:mason, seconded by Councilman Mold*, the meeting,. adjourned at 11:42 P. M. Attest:fireatertA City Clerk Mayor Council Ch.'mber Stillwater. Minnesota Special Meeting May 4, 1966 4:30 P. M. The meeting was called to order by President Charlsen. Present: Councilmen Ivearson, Molds, Peterson, Powell. and President Charleen. Absent: None Also Present: L. R. Bremer; and Osman Springsted of Springsted, Inc., Bonding Consult:mits. Mr. Springsted appeared 1:6eiore the Council by invitation to discuss various means of financing a secondary street program for the City of Stillwater. After a great deal of die ovssion, Mt. Springsted agreed to outline a proposed financing program to reconstruct -all of the secondary streets within the :City of .Stillwater over a fives year period. AWOURNNSMT On notion of Councilman Ncblde, seconded by Councilman Peterson, the meeting adjourned at 6:45 P. M. Attest: City Clerk Mayor 1.00 • Council Chamber Stillwater, Minnesota Regular Meeting May 10, 1966 7:30 P. M. The meeting was called to so-rder by Vice President Powell. Opening prayer by the City Clerk, Present: Councilmen Iversar, tlolde, Peterson, Powell, and President charlsen (late) . Also Present: Lester Broweer, Philip Eastwood, Ronald Ehlinger, Chief Cormier, Chief Roepke. On motion of Councilman Nolsde, seconded by Councilman Peterson, minutes of the following meetings were approved: Regular Meeting Special Meeting Regular Adjourned Meeting Special Meeting Regular Meeting Regular Adjourned Meeting SPerial Meeting APPLICATIONS February 8, 1966 February 15, 1966 February 16, 1966 February 23, 1966 March 8, 1966 March 14, 1966 March 22, 1966 4:30 P. M. 7:30 P. M. 4:30.p.-M. 4:30:p, ;M. 4:30 P. M. 7:30 P. M. 7:30 P. M. On motion of Councilman Noldes, seconded by Councilman Iverson, an Off Sale 3.2 Beer License was granted to DOLck Fleming's Country Boy Superette, 808 North Fourth Street, on the second :reading of the application. (new ). On notion of Councilman Nolde„ seconded by Councilman Powell, On and Off Sale 3.2 Beer Licenses were granted( to Patrick E. white, 603 West Churchill Street, on the second reading of the applications. (renewals)- - On motion of Councilman Nolde„ seconded by Councilman: Peterson, an Off Sale 3.2 Beer License was granted t_o Arnold Deno, 215 North William Street, on the second reading of the application. (renewal). On motion of Councilman Nolde, seconded by Councilman Peterson, a Soft Drink License was granted to Myrtle IL. Norris, 101 North Owens Street. (renewal) On motion of Councilman Nolde, seconded by Councilman Powell, a Cigarette License was granted to Myrtle 11_ Norris, 101 North Owens Street, for a period of four months. (renewal) O iMUNICATIONS From Mr. and Mrs. Tom Lammers, 4137 South Broadway, commending the Stillwater Police Department for services rendered in regard to survelliance of their home while on vacaticn. • (May 10. 1966-continued) 101 • • From the League of Minnesc to Municipalities, announcing 52nd Annual Convention to be held in Rochester, Painnesota, on June 15, 16 and 17. Councilmen were asked to iim£orm the Administrator if they plan to attend the convention so reservations can be made. At this point Mayor Char la.sen announced that Mrs. Eugene Lampi (Karen) would be attending all future City•Council meetings as a representative of the Public Affairs Committee of the ofhamber of Commerce. From Assistant Clerk of v:'LLlage of Oak Park Heights in regard to fire protection contract. The`City of Stillwater wane advised that, as a result of the annexation of Oak Park!to Oak Park Heights, it would no longer be necessary for the City to provide fire` protection to the Oaft Park area as they would now be receiving fire pro- tection from the Village lief Bayport. From Department of Conservation, Outdoor Recreation Aids, in regard to Land and Water Conservation Fund Praogram. Adeinistrators Washington County has been alloted $10,137.66 for the year 1966 under this Act. This is se continuous program and allocations will be made on an annual basis. Countrilman Powell: That its the meeting I attended in St. Paul. If we are to institute a program, we heave to do it with the County. The County would work on this or get a committee* to work on it from different areas in the County. You will recall that Mr. Wilson came to the Council and asked that we give con- sideration to the Brown's Creak area; that would be a fine program and could be paid for entirely through this program. Actually, it's in the County and the whole county would benefit: from it, as this type of land is getting more scarce all the time. Frew Secretary, Trinity Lutheran Church Council, in regard to request of Home Oil Company of New Richmond, Wisconsin (Sheldon Smith) to erect and operate a service dation on Fourth :Street. The Church Council approved the request, with the understanding that said Council would have the option of .extending or terminating approval on April 1, 1971. Mayo Charl.sen: That was+ what we requested Mr. Smith to do. (get permission from`nearby church). Copy of letter written by. Mr. George Kutz to E. J. McCubrey, District Engineer, Minnesota Highway Department and Copy of reply to Mr. Kutz: s letter from D. R. McFadden. Deputy District Engineer. Administrator: This was :referred to Mr. Kutz at one of the meetings. The matter refers to a culvert in Ho:.rth Stillwater as it relates to Hazel Street. Mayor Charlsen: The culvvert runs up on Highway 95 and then it stops and drains natural flow from there ii.nto the river. Mr. Kutz would like a line run all the way to the river so it could be opened up as a road. The cost to open the street would be about $3,500 to 44,000 and it isn't practical to do it. Councilman Powell: His i..dea is good. • • (May 10, 1966-continued) s • From State of Winnessot., Water Pollution Control Commission, approving plans for installation of sewer on Fourth Street and City property. From State of Minnesaota. Municipal Commission, Notice of Hearing in regard to annexation of Dah:1 property to the City of Stillwater. Hearing will be held) at the Stillwater City Hall on May 31, 1966 at 10.00 A. M. DELEGATIONS OR INDIVEDUALS Judge John T. McDononagh: After we left here (Nearing on Greeley Street Improvement - May 3, 1966) we decided that the alternatives were pretty well limited. We either load to have a forty-four foot street or patch it up, or have .nothing done at: all. I had a series of telephone calls the next day. I then talked to the people in the State Aid Section, and they told me a thirty-six foot strait would be approved, provided that the Council passed a resolution prohibiting parking on one side of the street. We could even go to a thirty foot street, but we are being realistic. This could be a etartt in protecting the entire city for its beauty, and main- taining the trees. II for one don't believe that we should think in terms of fifty years from now,,, and more cars than we have now. The City of. Minneapolis has the same problem over there - relative to trees, State Aids, etc.; thisis being worked out. Speaking in behalf off the people on Greeley Street, I would like to havean alternative program oon Greeley Street - from a forty-four foot street to a thirty-six foot streeet. If any of the trees have to come down, it will be the trees by our house (with a thirty-six foot street), but it will save all the trees in Washington Park and will leave that area with the same degree of natural beauty it now has. Mayor Charlsen: Your, only concern is the trees, is that it? Judge McDonough: Not: only that - if you get that street up to forty-four feet, you are bound to increease the traffic - that's what we don't want. It will . be another main thorough:,fare. Mayor Charlsen: You Lave that anyway. Well, Ron...do you have any recommen- dations to make on thsis? City Engineer: Not specifically, Mr. Mayor - you all know my opinion; the trouble we have with ttrees is because many years ago they didn't have the foresight for the tranffic we have now. The trees to be removed are in a two block area and many awe not worth saving. Judge McDonough: That's your opinion, but we are quite happy with them. City Engineer: When tthe County constructed their road they put in a forty-four foot wide section, amid there is a forty -fair foot wide section north of Myrtle Street. Judge McDonough: We cane down here at a public hearing - you didn't give us any alternatives. He (Duane Elliott) told us it had to a forty-four foot street. Hut, Mason anrd Evans told me that it could be a thirty-six foot street. City Engineer: I was told that you weren't informed as such. Judge McDonough: I amn sorry, but they did. We are going to delay this action. Councilman Nolde: All. the engineering is done. Councilman Peterson: ?Would the engineering have to be done over? • • • .^. (May 10, 1966-continued) 103 • city Engineer: Yes, si:.r. Storm sewer locations would change, etc. And, you would lose money on younr State Aid because the sidewalks would not be involved with a thirty-six foot :street. If you have to tear out sidewalks during construction, they will. contribute toward replacing them, but with a thirty-six foot street, the sidewalks will not be involved. Judge McDonough: They .gave me one statement this morning which is in direct contradicticn to what yoou are telling me now. Councilman Peterson: Mow many trees are going to be removed? City Engineer: Thirty. councilman Holde: Do yoou think you could make arrangements to have these two fellows (Mason and Evans) come over here? Judge McDonough: I don'.'t think I could do that; I think we could go over there and see them. Councilman Peterson: Wmich side of the street would you like to park on? Judge McDonough: It doeesn't make a bit of difference - flip a coin. Mr. Jack Felix: What about business places? Judge McDonough: There are only two or three business places. Mayor Charlsen: You are pretty late to go over now, when we have already advertised for bids. Arse you going to withdraw the bids? Judge McDonough: I wound suggest that. I am not worrying about Dutch Elm di - you are takingg down everything else; what is the kind of town you want :fifteen or twenty years from now? Are you going to take away the onlycharm it has now? Councilman Peterson: Thsose trees must be fairly old - how long will they last now? Judge McDonough: I'm noot God, I don't know. If they only last two more years that would be good enougys, because we are also concerned with the increase in cars. Mr. George Kutas I will. agree with John on that point - I live on a street that was almost dead until thoey put that school in - now it's a racetrack. Judge McDonough: We can, attach your initial proceedings. Councilman Peterson: If° the trees can be saved - if the residents don't object to a thirty-six foot street, because they are the ones who are going to be parking on it - fine. But not jtiast because of the cars: the cars are going to be there regardless of how wide tl:ke street is. Judge McDonough: We haves no objections to trucks using that road as a local service road, but we do •object to it being a main artery leading into truck terminals. Councilman Peterson: Well, that's my opinion, if we can save the trees with a thirty-six foot street, tthat's fine. The cost will be less. City Engineer: The cost to the City will be more because the State won't aid with the construction of sidewalks. Councilman Iverson: How much is it? City 'Engineer: About $200,000 for sidewalks. Councilman Peterson: Thant's $20,000 we would no longer get from the State. Just roughly, how much time would it take to change it to a thirty-six foot street? City Engineer: It would take about a month to redesign it; the design would be about 5% or 6% of the coast. 104 (May 10, 1966)-continued • • Councilman Nolde: That':s about $27,000. City Engineer: Plus the' delay - you wouldn't get the project done this year at all. Councilman Nolde: Even with the $27.000, we would still have to meet with the State agency to see ilf they would live up to what they told Mr. McDonough. I am wondering if the treats are worth $30,000. Judge McDonough: Scone:Jically, you may have to stick with a forty-four foot street, but I would like to have all these alternatives explored. Councilman Nolde: We wouuldn't have to hold up opening the bids. Judge McDonough: I don't think we would let you go that far because we will start a law suit. Mayor Charlsen: On what basis? Judge McDonough: That tit was not a true hearing because there was not a full disclosure. We had no idEra that the State would have alternative plans that would be accepted by these. Mayor Charism: The plaits are perfectly legal, right? We had an engineering consultant here, and alsoo the City Attorney. right? Judge McDonough: You wou:ldn't get is done this year anyway. I think we could resolve this by the: Engineer and a few of the property owners and a couple of our representatives - :and I will get a stenographer too - we will go over there, with the understanding that you will not go ahead with any of this until it has been worked out. Councilman Nolde: Wouldn "t it be better to have them come over here? We can open the bids and hold them'. Judge McDonough: if they do, Mason Councilman Molds: City Engineer: I eight foot street it. Maybe you will have to take a forty-four foot street, but 'a face ids going to be awfully green. What do you think about this. Mt. Engineer? have no comment. They tell you you can put in a twenty if you wwant to, but they can also hold up your State Aid on Administrators I think a telephone call may suffice. I am sure they would send a representative to am Council meeting, I think it would be well for the Council and for all of us to get from the State agency a full statement of their policy. Perhaps we have been misinformed - perhaps the Judge has been misinformed. It would be good to find out. Judge McDonough: Two of tire top administrators told me the same thing twice. Mr. Matz: Hy God, I would:N't take their word for it. Judge McDonough: You get down to the kind of town you want in twenty years - denuded of trees? Councilman Peterson: Can w e arrange a meeting sometime this week? The sooner the better. Councilman Nolde: Have thee proper officials come over here, so when they tell us something they will be ifs authority - and tell them we want some literature on it too. Councilman Peterson: I move the City Administrator beinstructed to call the State Aid Section of the Hiighway Department and arrange a meeting this week if possible, and that he contaect Judge McDonough as to the date. Councilman Powell seconded the motion. (all in favor). • • • • e (May 10, 1966-continued) �.0 5 e Councilman Peterson: He had better be right, Judge McDonough: We're mot losing anything if he's wrong; up there will be setisfiked. What you could have done was publish in the newspaper what designed - we would have: been down earlier if we had known a forty-four foot street!_ at least the people kind of street you it was going to be Mayor Charlaen: How cone: every time there is a public hearing, nobody ever notices things until it "s all over? City Engineers I think :it also might be a good idea, if the Council wishes, to get a tree surgeon in aned see what the life expectancy is of those trees. Councilman Peterson: Thaat would be too expensive. Judge McDonough then left! the Council Chamber. City Attorney: You have followed the procedures recognized, and you have to show in your own discretiaon it has to be a forty-four foot street. Mr. George Huts: Iwasn'Mt here when my letter was read. That is the only street .(Hazel Street) in S3tillwater you can call public access to the river; I can't go ahead, the Cityy can't go ahead, and the Highway Department won't go ahead; what am I supposed to do? If I have to, I will raise the money myself. Mayor Charlsen: What kinds of Honey? Mr. Mute: I am talking abeo+It the culvert. Mayor Charlsen: We a grader in there. Mr. Nuts: I really Administrator: The more with Mr. Mute, would a:till have to finish the street; you just can't run Without! curbs it would wash out the middle of the street. think Ube Highway Department is responsible. Engineer and I will be happy to go and look this over once and we will report back at the next meeting. From property owners on Echoo Lane requesting estimated cost of paving Echo Lane between Myrtle Street on the South and Linden Street on the North. Also, estimated cost of curbs and gutters, catch basins and culverts to drain off surface water. Councilman Peterson: That sehould be incorporated into the program of secondary streets. Councilman Powell: would it: be possible to notify these people and tell them it's too late for work this year?' The reason I say this is because the street is passable - it's not as bad ass Brick Street or Sixth Street. I move that the Administrator be instructed tto send them a notice saying this will have to be taken in on the 1967 street program. Councilman Nolde seconded the: motion. (all in favor). • (May 10, 1966-continued) • • CITY ADMINISTRATOR'S REPORT meter. 1. I am going to look into the matter of acquiring a postage 2. Following is a list o tSitemmssadonaertede oetto hete Washington County Historical Society y th e 7 straight batelt chairs 3 old style f:fLreman chairs 1 yellow chair 15 to 20 old city diirectories 1 28" wooden trussed ladder 1 tiller wheel 1 21/4" playpippe with assorted sized tips and shut off 1 glass bookcase and drawerof incoming box alarms 1 mechanism tfor receipt assorted oIld harness straps fire alarm .box running card (box locations) 3. The Administrator read the report covering activities of volunteer Firemen during the months of April. 4. Mr. Mullin of the Northern Pacific Railway Company was here in regard to lease No. 8880.151 (parking). Mr. Eastwood was here also. we talked, and finally d'iecided that they are no longer asking the City to install parking metersel we gave them some idea of what revenue is on the meters. They wit1 enter into a lease for all of dealhe they ares presently being leased tfor $2,400. This ie the only will make with the City; this: will be subject otcchange ge date no hewhen the new proposed motel -hotel complex is built, but by that corporation. Then cost ments haveto the Citybtonlease th:,Ls property ide witth the railrof the motel is built south of Chestnut Street would be $1,200. Councilman Peterson: That ssounds fair enough. Coundlman Nolde: I move we enter into this lease with the railroad. Councilman Peterson: What about the property presently leased by Muller Boat works and by the City? Isn "t there a duplication? City Attorney: The railroaod says the lease was not signed. I asked Mr. Mullin to come back over here and bring all of their documents along; they didn't. I told him we would go down: to Mu11er's and compare leases. Administrator: Their copy of the lease (N.P.R.R.) doesn't show the overlap. Councilman Molds: I move tibat this be approved subject to Mr. Mullin coming over and going down and straightening out the lease problems. Councilman Iverson secondedd the motion. (all in favor). 5. I received costs eon fuel for the new municipal building for gas and for oil. Firm natural gas rate (92C) amounts to $2.300 per year Number Two oil- (MC per gallon) amounts to $2,000 per year; with labor for cleaniinq of flues, upkeep of burner, etc., oil would be cheaper. Councilman Nolde: I :rove we use oil to heat the new municipal building. Councilman Peterson seconaled the motion. (all in favor). Administrator: This will be on a yearly basis. • (May 10, 1966-continued) 107 • 6. Administrator reead letter from Mr. William Banister in regard to meeting with represe:statives of Northern States Power Company. (as to additional land /necessary for the expansion of the sewage treatment plant). Administrator: Mr. Baniester states that no decisions were reached; Northern States Power Company is not prepared to make a commitment. Mayor Charlsen: Neither Ls the City. 7. Administrator reead letter from Mr. William Banister in regard to meeting with represematatives of the Port of Sunnyside. (Henry Poussard, Joseph E. Maun). Mr. Foussard mentioned that Del Webb Enterprises had been working on the idea of constructing a motel, recreational center. and restaurant on Port of Sunnyside, property, but had ceased planning due to possible expansion of the SU:.l Lwater sewage treatment plant. (nothing was resolved at said meets ing). 8. I have received 'several telephone calls inquiring why the Council did not advertise for; bids on both concrete and blacktop for the Greeley Street project. I said I would put it on the Agenda for tonight's meeting ant" report back to them. Councilman Nolde: As far as I am concerned, the reason we didn't advertise for bids on concrete is because the City's portion of the money going into this project wasn't enough. we would probably have had to eliminate another block of the project. Mr. Hanson (Portland Cement Company): You mean there wasn't enough State Aid funds available? Councilman Nolde: The City contributes 25% to the project; we didn't have enough money in the Permanent Imporovement fund to pay our share. 9. Due to the Council/ decision to get detailed plane and advertise for bids on the Emergency. Operating Center, there is a reduction in the Lundholm Contract for, the new city hall in the amount of $1.682.00. In connection with theLe. a question has arisen. In the civil Defense plans, a kitchen with" the necessary cabinets is provided. The architect wonders if the Counciit would want to take another look at this and not eliminate the kitchens on the second floor. The total cost is $600. In view of the fact that: you have a credit, he would like to know whether or not you want to go. along with the original plans for a kitchen on the second floor, or eliminate this kitchen altogether. We didn't know for sure if we weere going to finish off the lower level (bids may come in too high). Councilman Nolde: I make :t motion we follow the original Plan of going along with the kitchenette on thee second floor. Councilman Peterson second.'ed the motion. (Councilmen Powell and Iverson were opposed). Councilman Powell: The reaason I voted no is, if you are going to have two kitchens, you are going to have to furnish two kitchens. City Engineer: You will fiend it will get more use if it's there. The girls will be using it more, thata is my personal opinion. Chief Roepke: I am willing to wager that the upstairs employees will not walk to the basement to use that lwnchroom. Chief Cormier: I agree with Al; we need a plece downstairs for people to congre- gate other than the Chief'se office - especially when Court is going on. Mayor Charlsen: I will vote in favor of it then - finish it off. • 108 (May 10, 1966-continued) • • 10. Chief Roepke has :requested that Eugene Hanks, patrolman, be promoted to the positions of Sergeant in the Police Department. Councilman Nolde: I would Ilike to make the motion that we follow the recommendation of the Chief., Councilman Iverson seconded the motion. (all in favor). 11. All notices on valluations have gone out from the Assessor's Office with the exceptiion of some new properties which have not been appraised to date. Thee books will be up to date by Priday of this week, and hearings wilt be held starting next Tuesday. (hearings for those people who feel their market values are not equitable). 12. We should discuss the weed problem in Stillwater. Mayor Charlsen. I am calling attention first to Hudson Street - there are a lot of weeds there noww that are dead. Myrtle Street and a lot of areas on North Second Streetr could be sprayed along both sides of the street; these areas directiyy abutting where people walk should be sprayed. Councilman Nolde: I make those motion we contact Rennie Wert and have him go out and spray these weeds, aat the cheapest possible way of doing it. Councilman Iverson seconded *the motion. (all in favor). Mayor Charlaen: Ask him to Bleep a record of the places he sprays in case someone calls and says he diedn't do it. Recess: 10:05 P. M. Reconvene: 10:15 P. M. Mayor Charlsen: Mr. Iverson excused himself during recess; he didn't feel well and asked to go home. 13. Report of City Engilneer as follows: 1. As per council action of April 12th, it is feasible to construct a new street for Stillwater Avenue from North Owens Street to North Carxnelian Street. 2. The estimated cost to construct a gravel street extension on South Third Avemmee from E. Burlington Street to a point 160 feet north is $1580.00. This would be to service a new home being built by. Sherman Crane. This street will have to be constructed this: summer; does the City wish to assess this project or not? If: so, then a hearing should be held. Administrator: Where land hares been dedicated as a street and it is requested that the street be opened for• use for a specific purpose, it is the City's responsibility. Councilman Nolde: What if thee people down below the hill say they want it the same way and want it opened a:11 the way to the bottom of the hill? City Engineer: It would exceeed the $1,000 limit and you would have to advertise for bids. Councilman Powell: I move thiis be held over until Tuesday, May 24th. until the Engineer can give us a report on material expenses. Councilman Nolde seconded the motion. 4.. • • e • (May 10, 1966-continued) �I.09 • • 3. Request Council approval for the employment of Mr. Kevin Charlsen as an employee in the Street Department, starting wage at .,,,a2.i5 per hour as a Laborer-2. This would be on a tempporary basis for a period of three months. 4. In contact witch Tower Asphalt, Inc., the contractor on the resurfacina3 of streets for 1966, states that the estimated cost of resurfacing West Willard Street from South Everett to Mouth Martha would not exceed $1,000; If the City wishese.. this street could be added to the present work and tihen a public hearing should be called for as soon as possiblle. Councilman Powell: I move as hearing be held on June 7, 1966. Councilman Peterson seconded? the motion. (all in favor). 5. Has a decision! been reached s.n how the City intends to maintain the variosas parks and playgrounds this season? They will need mewing and maintaining. Councilman Powell: I move we follow the same procedure as last year - have Schmoeckel maintain the grasas, etc, in parks. Councilman Peterson seconded the motion. (all in favor). 6. Serious consideeration should be given to purchasing a new typewriter for the office girl hired for the City Assessor and Building Inspecetor; the present typewriter came over on the Mayflower, I beeLieve. Administrator: I will check into this; I think we can do it. 7. Since there are now four permanent employees in the Assessor's and Buildding Inspector's office, and only myself in the Engineering (Department, I believe that consideration should be given to 'transferring the assessment rolls to that department. This move, I am sure, will facilitate the preparation of the assessment rolls. Administrator: I agree with Wtbe Engineer and I will order this done. 8. This will be the only written request that this office will make for some type cot vehicle for the Engineer. I feel that a more efficient opesration could be maintained by this office if I were able to heave more mobility to use my own car and make a report arch as the State examiners require to receive mileage is not feasiible, as this has been tried and it proves unsatisfactory becausse of the listing of every trip. Councilman Powell: where is t:_he money going to come from? Administrator: I don't know whhere it's coming from; as a matter of fact, gentlemen, we are starting to :slip over the budget again. We have a deficit because of the flood which we etre trying to make up. I don't know what to say to the Engineer - I don't know what to recommend because it's difficult. Councilman Powell: I was goinog to make the suggestion that if you have a second car that you could use, the Administrator could work out a deal where you would have an allowance of some kind until the next budget meeting comes up - that's just a suggestion. No decision was reached on thisa item. • • • 1 1.0 • (May 10, 1966-continued) • • Councilman Powell: If we could revert back to delegations and individuals for a moment, Mr. Peltier cane to my house this evening and asked me about employment with the City ass an employee in the Street Department. He was speaking for himself and Mn.. Edstrom. I suggested to him that they come down to the Council meetings. They were wondering why something hadn't been done. I explained to than why I thought they hadn't been notified (as to Mr. Peltier's appointment to volunteer Fire Department which was tabled at a previous meeting). Negotiations between our City Attorney and their attorney as far as settlement is corncerned... They (Mr. Peltier and Mr. Edstrom) are wondering if it had the same bearing if they were to be employed, by the Street Department. Councilman Nolde: As long as the gentlemen are here; we had a discussion on this matter. I don't thinly: there is anyone here who wasn't in favor of hiring you to work for the City, tut we felt that it would be better if we waited until the law suit was setttled. Councilman Powell: Mr. Pelitier talked to Mr. Fink - he stated that if the City Administrator would sitlgn a written notice that their employment would not affect any rights that would be given them should an appeal be given in their favor... Administrator: I wonder iflf the City Attorney would have an opinion at this time - what position would the City be in? City Attorney: There are nno negotiations going on between their attorney's office and the City Attorney's office - none whatsoever. I don't think Mr. Brower has the authority too give him a slip stating what these gentlemen have asked. I wouldn't want to see Mr. Brower sign this while we still have a lot of arguing to do in Court. Councilman Powell: If theyy were employees of the Street Department, how would that affect settlement? City Attorney: There is nothing legally to prohibit this Council from hiring them in any capacity they wwent, but what psychological effect it may have on a judge, I don't know. Administrator: In your opiimion then, at this time you feel it is not advisable? City Attorney: It would bee the first time I ever heard of it. When it's over, you are through - you can deo what you want, but now they are adversaries by their own choice. Mayor Charlsen: We have spoent a lot of money on this; do you want to put that in jeopardy now? The Council was in complete agreement at the last meeting; that they would be happy too take these me: back after litigation. Councilman Powell: Well, nrcw they have first hand information. They were wondering and it's clear now. It is clear to me and they should understand it too. They were of the opinion that some negotiating was going on. City Attorney: None. Finks has never called me nor has Sim (Miley). Councilman Nolde: Are there any questions you want to ask? Mr. Peltier and Mr. Edstronm: No. Mayor Charlsen; Believe me, you will be given every consideration possible after this thing is all oveer: that was the opinion of the entire Council at the last meeting. UNFINISHED BUSINESS Administrator: Mr. Sheldon, Smith has submitted a drawing of the proposed gas station (office) to be located on Fourth Street near Myrtle. 1 • • • • (May 10, 1966-continued) e 111 The Planning 6 Zoning Commissiion has denied his request for a permit; they had previously granted it subject to approval of the nearby churches. Councilman Nolde: I move that you contact the Planning & Zoning Commission and ask why they reversed thetir decision after he received approval of the church. Councilman Powell seconded thee motion. On motion of Councilman Peterseon, seconded by Councilman Nolde, the Assessment Roll covering Local Improvement M. 53 was approved. June 7, 1966 was set for hearing date on the proposaed assessment. NEW BUSINESS Minutes of the Planning & Zoniilnq Commission meeting of April 26th were read and the following items discumsed: "Proposed building of a !mouse 38' by 28' on Brick Street, North of Myrtle Street. The house: would set back from Brick Street 25'. -The lot is owned by Eige24 Thomsen. The building location on the lot would be non-conformiing as is the lot... Fred Kalinoff made a motioon that we recommend the Council issue a permit, making a recommendation to the Council that they be sure and notify the builder that there are certain covenances that have to be conformed to. Al Beergen seconded. Motion carried unanimous." It was the feeling of the Couneeil that this request should not be granted as the lot is not big enough; theca was also some question as to whether or not a permit had already been issued for this house. Councilman Powell; I move thant the City Administrator be instructed to contact the Building Inspector and ask: for a plan of the construction so we can have it. Thursday morning; we can diucuse it, and if a permit has been issued, we can revoke it until after the meeting on Thursday. Councilman Peterson seconded tBhe motion. (Councilman Nolde abstained). Administrator: Mr. Thompson, sour Building Inspector, is trying to be very helpful, but I don't see why h•e should act as Secretary to the Planning Commis- sion, nor should the girl in h_ls office. They elect their own officers, etc. Councilman Peterson: I move Mat the Administrator be instructed to inform Mr. Thompson that he should no lonoger act as Secretary to the Planning Commission - his office girl either. Councilman Nolde seconded the motion. On motion of Councilman Nolde, seconded by Councilman Powell, the request of Mrs. Aldon Finley, 904 West Oliive Street, for a sewer rental adjustment was granted (to $5.00). On motion of Councilman Nolde, seconded by Councilman Peterson, the payment of $100.00 as membership dues in tzhe Central Washington County Planning Commission was approved. (See Resolutionss(. • • 112 (May 10, 1966-continued) On motion of Councilman Powell, seconded by Councilman Peterson, the following surety bond raider was approved: Deleting position oof Deputy Court Clerk - Doris Katz - bond issued by the Aetna: Casualty and Surety Company. On motion of Councilman Nolde, seconded by Councilman Peterson, the Building Inspector's report covening activities during the month of April, 1966, was approved. The report of the Recreation Commission meeting of May 9, 1966, was read: A discussion was held inn regard to salaries of beach personnel; the Recreation Commission hoed voted to raise the salaries of lifeguards and: the Council was not in compllete agreement with this action as the budget did not allow for said raises. Councilman Powell: I woould like to recommend that before any action is taken on this, we ask thne Recreation Commission to meet again. Councilman Bolder As looag as we are going to have a Recreation Commission, I move we follow the rec.:oamendation of the Recreation Commission. I think they should meet with thns Council once a year when we go through the budget; they think they are doing the right thing - they don't know the financial status of the City. Councilman Powell: I sn•ve that a meeting be set up with the Recreation Commission, the City Admoinistrator and those Council members who wish to attend, to discuss the Recreation: Commission budget for the coming year. Councilman Peterson seconded the motion. (all in favor). Administrator: We receivved a Summons a Complaint in the matter of James R. Smith and Jayne Ann Smith vs. the City of Stillwater (in regard to damage to their property during heavy rainstorm of 1965). Copies were mailed to the. City Attorney and the Krog Agency on April 29, 1966. ffie Krog Agency c:oesn't :feel there is any liability on the part of the City, but the Smiths are suing the City for $5,000. On motion of Councilman RPeterson, seconded by Cr.....:ilman Molde, the following collateral, pledged by ttte First National Bank of Minneapolis to secure City deposits, was approved: $100,000 U.S.A. Treasury Bills due October 27, 1966 in substitution for:: $100,000 U.S.A. Treasury bills due April 28, 1966. 0n motion of Councilman Molds, seconded by Councilman Powell, the Administrator was authorized to enter ihnto a Paying Agency contract with the First National Bank of St. Paul. ($525 „000 General Obligation Refunding Bonds of 1965). On motion of Councilman Powwell, seconded by Councilman Nolde, the Administrator was authorized to enter iimto a Paying Agency Contract with the First National Bank of St. Paul. ($500,.000 Municipal Building Bonds of 1966). • e • (May 10, 1966-continued) • o April %6Ce (copies Paul LCitytAttorneywas anddelivered Krog Agency on April 18, of claim by 18n 1966). on motion of Councilman Peterson, seconded by Councilman Powell, the following insurance policy was approvedl• Policy No. 97-14-79 C, Issued by the Employers Casualty Company, covering Stillwater Cividlian Defense & Dr. K. L. Blodgett and City of Stillwater Fire Department (total premium is $119.00). On motion of Councilman Hold**, seconded by Councilman Powell, the following surety bond was approved: Surety Bond No. 9507-33•-41, covering Walter A. Hermes, d/b/a Rosetown Sanitation. 1769 Pleasant Street, St. Paul, Minnesota. to operate as a sewer contractor, including city sewer connections. The Engineer submitted planes for the new street garage to be built on Fifth Street. Councibnan Nolde: I move wes instruct the City Engineer to proceed and get mechanical plans,. etc. - whaseever he needs. Councilman Peterson secondedH the motion. (all in favor). Administrator: In ls to be aroved this has submitted a billhfoe r 6870.00 toupq of lcover medicall examinations of9the new fiemenazlson ng if we er or not he berable• toIdo thisd niconnectioshould Doctor am ith his regulartmonthlyhsalary as Healthwould Officer, and not in addition to that Mary. Councilman Powell: I move lithe Administrator proceed with this and ask Dr. Carlson to consider this as part of his regular salary. Councilman Peterson secondeod the motion. (all in favor). ORDINANCES On motion of Councilman Powvsll, seconded by councilman Peterson, the Clerk made the first reading of "'An Ordinance Determining the Annexation of Certain the y of r and of the Land fectedl, eac3 DeclaringSametosbefAnnexedtto the City. (Iverson and Viy in the Best llage Homes property). On motion of Councilman Powsell, seconded by Councilman Nolde, the Clerk made the first reading of "An Ondinance Requiring the Licensing of Bicycles, Establishing Fee and Pena1+RSes for Violations". RESOLUTIONS The following resolutions were, on roll call, unanimously adopted: 1. Directing the Payment eof Bills 114 • (May 10, 1966-continued) 2. Confirming Appointment of Sergeant in Police Department (Eugene Hanks) 3. Authorising Payment of Membership Dues in Central Washington County Planning Commission.. 4. Approving Employment: and Fixing Compensation of Caretaker (Pioneer Park - Emil Peterson). 5. For Hearing on Propose 3 Assessment, Local Improvement No. 53-1965. ADJOURNMENT On motion of Councilman :Powell, seconded by Councilman Peterson, the meeting adjourned at 12:30 A. M.. Attests M r� Mayor • 115 e • Council Chamber Stillwater, Minnesota Special Meeting May 18, 1966 4:30 P. M. The meeting was called to order- by President Charlsen. Present: Councilmen Iversoon, Molde (late), Peterson, Powell, and President Charlsen. Absent: None Also present: Lester Brow.er; Ronald Ehlinger; Duane Elliott of Banister Engineering Company; K. J., Mason, Acting State Aid Engineer; Nr. Bergford, State Aid Section, Highway Department; Judge John T. McDonough, and Mrs. Eugene Lampi. Adainistrator: These gent:.lemen (Mr. Mason and Mr. Bergford) were requested to come over and help us with some of our problems. Mayor Charlsen: I think till* main problem of point is, the City Engineer has recommended that rreeley Sttreet, on which we are using State funds, should be a 44 foot street: some of tthe people living along the street feel it's removing the aesthetic beauty of thee street by removing some of the trees on boulevards. And, they wonder if it is possible - or they think it would be possible - to use State Aid funds and buiild a thirty-six foct street. Mr. Duane Elliott: Mayor Sand members of the Council, first of all I would like to apologize for having missed the May loth meeting at which this subject was discussed. I wrote a :Letter to be read at that meeting and left it at your Police Department to be delivered to you; this was not done, due to lack of instructions. I would :like it brought up at this point - it was my feeling then and it is my feeling now - I will just read through it... Mr. Elliott then read the following letter aloud: ..It is our opinion that Greeley Street should be improved to a width of 44 feet face•to face of curb for the following reasons: 1. Greeley Street is: a part of the Municipal State Aid system within the City of Stillwater. The inclusion of Greeley Street as a part of this system is prover because it provides one of two access points to the South to Trunk: Highway 212 and will give service to traffic from any point within: the City. 2. Main Street is now congested and needs relief through the up- grading of the Munic i.pal State Aid system. 3. Construction of Greeley Street to a width of 36 feet requires the restriction of parking on one side of the street which presents a difficult enforcement problem within a residential area. As an example, frequent short parking stops are made by vehicles on Myrtle Street west of Main Street at the present time. This street was constructed 36 feet w'Lde because of the restricted right-of-way in this area. Yet it does not always provide the two fluid traffic lanes because of the parking of vehicles on the side where parking is prohibited. 4. Greeley Street contLd be constructed to a 28 foot width with no parking on either snide, presenting still a more difficult enforcement situation. 5. Greeley Street no:.rth of Myrtle Street is at the present time 40 to 44 feet in width. • 16 • (May 18, 1966-continued) • • 6. The street network of a community is vital to community growth. Many streeets will receive heavy traffic loads in spite of the width or trasffic restrictions. It would seem unwise to construct a street 'with the difficulty of enforcing parking re- strictions in such .s strategic location as Greeley Street. The volumes of traffic .exist on Greeley Street today to justify an increased street wi idth. This increased width should be constructed to provide a safer street on which to travel. If local concern exists because of a.Lleged increase in vehicle speed due to the in- creased width of th.:e street, enforcement of speed is more readily accomplished than tI:he policing of parking in restricted areas. The completed plans:, for which construction bids have been adver- tised, are based up•om a 44 foot width. To reduce the width will require changing their plans prior to construction". Judge McDonough: May we! have a copy of that? Mr. Elliott: You certaimaly may, although I don't have a copy with me now. It's true that at the public hearing on this project, it was said that State Aid dictated 44 feet on :this particular street: this is predicated, of course, on two fluid t raffic lanes and two parking lanes. On sewers, etc., we must recommend width and estaltlish the feasibility. We did not discuss alternative widths because in our opilnion we recommended it at a 44 foot width and pro- ceeded on the design of tibias width. Judge McDonough: Mr. Masson, I have one question. Is it permissible for the City of Stillwater to builld a 36 foot street prohibiting parking on one side of the street and still receive State aids? Mr. Mason: Yes it is, wilth provisions for two fluid lanes and parking on one side. It's in our etandasrds, but we feel with the business...I see one dairy place up there... Judge McDonough: They teeLl us they will approve a 36 foot street with parking on one side of the street:. Felix (store) will most likely not be there... City Engineer: You are a:asuming. Judge McDonough: I did same canvassing on this. If I have received one call, I have received forty commending us on this action we have taken. Councilman Peterson: We ]have received just as many saying we should go ahead with a forty-four foot street. Judge McDonough: Fine - :and we will start a law suit on Friday. Councilman Peterson: Is +that a threat? Judge McDonough: It's a 'statement of fact. Mr. Mason: This plan for a 44 foot street was presented to us and it has been approved by us. By sand Large, after a 44 foot street is fully constructed, and I believe you have some of them in your city, it becomes an awfully nice street. To the pointed gwestion, would we approve a 36 foot street with no parking on one side, I muest say, yes, we would; but, we like to see no parking properly policed, and we would like to recommend as the engineer did that it be 44 feet. As far as State Aid is concerned, it is up to the City Council and the County to pick out the projects tthey want to do. It's up to the people to tell us if they want blacktop or cement - all we look at is depth and width. Mayor Charisen: This, as you know, is one of the two entries into the City of Stillwater from Highway. 212 and Highway 36. As far as engineering, we have Mr. Elliott's recommendation and the City Engineer's recommendation. In your point of view, a 44 foot street would be the proper width for this main artery? 1 • (May 18, 1966-continued) 117 • • Mr. Mason: Yes - with projected traffic of 3,000 or over - when the street is improved. it may attrac:t more than the projected 3,000. Mr. Elliott: 1 had a coupeie questions I wanted to ask Ken Mason. On what basis are sidewalks considiered a participating item on a municipal State Aid project? Mr. Mason: If it has to bee removed for construction or tree removal, we will pay for it with State Aid funds. Mr. Elliott: This 44 foot plan required the removal of sidewalks; the 36 foot width would involve removed of a few trees - we would be allowed participation on sidewalks only to the extent of 44 feet. The second question I had was, in your opinion, would you say a large majority of state aid streets are i.improved to 44 foot streets? Mr. Mason: Yes.... Judge McDonough: The street, as far as the movement of traffic is concerned is 30 feet. On one side oaf the street trees would have to come down. Under those circumstances, the Setate would also participate in sidewalk construction? Mayor Charlsen: Only where these trees are involved. Mr. Elliott: The number oof trees and locations on Greeley Street to be removed are: With a 44 f000t street - 24 trees; with a 36 foot street - 4 trees; with a 40 foot street - 14 trees; and with a 30 foot street - 4 trees. Judge McDonough: when your build a road to the proportions of 44 feet it merely attracts more traffic; it "s a question of what kind of town you want as far as residential. Mayor Charlsen: You don't: care about holding the town back? Judge McDonough: The improvement of this street is not going to hold the town back. Mayor Charlsen: Do you hare any questions? City Engineer: NO, sir. Councilman Powell: It should be called to your attention the fact that there has been a bus line operating on that street and will be again. It's the main artery for 60% of the town, to get to the hospital. Judge McDonough: what's tewo or three more seconds? Councilman Powell: These are things we have to consider too. Administrator: When the tiwo gentlemen were invited to come over here, I simply told them we were seeking information on State Aid streets; I didn't tell him we had an argument here. Mayor Charlsen: As far a® I can see the recommendations from an engineering standpoint are in favor off a 44 foot street in preference to a 36 foot street. Mrs. Lampi: Who makes thine decision? Judge McDonough: They do _ Mayor Charlsen: The City Council. Councilman Powell: Would we need a complete new sidewalk on a 36 foot street? Mr. Mason: Our policy is that the sidewalk that is removed on account of our construction on this street - you can include that which is damaged by roots or trees that have to be removed; we consider that participating with State Aid funds. I do not know the individual measurements on this particular street. 118 (May 18, 1966-continued) Mrs. Lampi: Where there aren't any trees removed. whether or not the side- walk is damaged, you don't participate? Mr. Mason: No - only w::here grading takes the sidewalks out. Councilman Powell: In other words, you could say where the width of the street would overlap this sidewalk to some degree, that would be participating, but if it should miss i-.t by a foot, that would not be participating. City Engineer: Almost .all streets are backing up against what would be the property line on indivimlual pieces of property. You would be clearing your sidewalks to the most a:ertent. Administrator: As you !probably know, Mr. Mason, our first step was not the correct one in setting sop our bond issue. Is the bond holder notified through your office? Mr. Mason: You are supposed to send to our office a listing showing your bond payments. After tlbat, we will pay the principal that's due on the bond issue every year from your State Aid Construction account; we will pay the interest from your Maintenance Account. You must let us know if you pay on July 1 or in October., so we can release that payment to you so it gets into this fund you have before you levy taxes. Administrator: Your office will see to it that these amounts are held back? Mr. Mason: Yes - we will! release them to you. Administrator: I believe you do have a schedule now. Mr. Mason: Then you area all set. Mayor Charlsen: I think: that's all the questions we have; we certainly appreciate your coming o-.rer. Mr. Mason and Mr. Buergford then left the Council Chamber. Mr. Elliott: I think thaat on the design - the MSA design - in the past a policy was fairly well esatablished - Fourth Street, Myrtle Street and Pine Street, and now including Greeley Street - whereby a 44 foot width has been adhered to where the riglbt-of-way permits and where the topography permits. Except by the City Hall there, and on Pine Street, we established a 28 foot street because of the topography and the homes that almost would have been taken if we had required a wider width in that location. Mayor Charlsen: Row mucfh more engineering is it going to take to prepare this for a 36 foot street) instead of 44 feet? Mr. Elliott: There are many things that will change on the plan. Catch basins and manhole structrmres that would remain on the same grade. It may turn out to dropping everything a loth of a foot. Needless to say. it requires some work. It may take as week of engineering and drafting. We would be chang- ing the width 18%, but that doesn't mean we will be changing the cost of the roadway by 18%. We may hove some difficulty awarding the project based on the plan now in the hand of the contractor; if it would change the contractor deserves more money and would generally negotiate a higher unit price. Judge McDonough: You couald re -bid it too. Mr. Elliott: I might addF the timing of this project; we have burned the mid- night oil getting specs oaat for this particular letting. A delay now would hinder completion of the lob this year. Let's say we delay a month - we would have to hold the same completion date and the cost would increase because of a shorter periood of time to allow the contractor to complete the work. Councilman Peterson: Apprroximately how much of the cost of the sidewalk is the State participating inn? Mr. Elliott: Under the pmesent plan - 100%. • r • • e • (May 18, 1966-continued) Councilman Peterson: Iff the street were reduced to 36 feet, there would be how many feet of sidewalk removed because of the four trees that would have to be removed? Mr. Elliott: 15 lineal feet per tree - about 60 lineal feet of sidewalk. Councilman Peterson: Im effect, they would pay for none of the sidewalk (with a 44 foot street).. Mr. Elliott: That's my understanding; that's why I asked Mr. Mason. Mrs. Lampi: Where theree isn't any damage to existing sidewalks, if there is a 36 foot street there wall be a new sidewalk, damaged or not? Mr. Elliott: They deserve replacement. Mayor Charlsen: If it were done, it would be ed besides, because there wouldn't be any State Aim/ on that. Judge McDonough: I put :Ln sidewalk myself; they may or may not want to do that. This being the cause, all I can recommend is that I call another meeting and find out what their oopinions are. If they don't want to do it, you have to go to a 44 foot street: - that's all there is to it. Councilman Peterson: If it were to be a 44 foot street are these trees equally located along the street,., or bunched in one area? City -Engineers Bunched lin one area. Councilman Powell: I womb there and looked at those trees fairly close; many of them aren't too desiraeble. Judge McDonough: That's pour opinion. Councilman Powell: Also Lnform then there will be no change in charge as far as the went is conceerned. Councilman Peterson: State Aid people sat right here and recommended a 44 foot street wherever possible. Judge McDonough: Well we: are against it. Mr. Elliott: He did say :regulations would permit and would approve a 36 foot street with parking on onne side, but would recommend a 44 foot street. Coundilman Powell: Are wee to reach a decision on this this evening so we can let the bids? Councilman Peterson: I tlhiak we should. Judge McDonough: Why don "t you let us decide how we want to pay for the side- walks? Councilman Powell: We hams to know if we are going to 44 feet or 36 feet. Councilman Iverson: We allready decided on 44 feet because that's what we advertised for. Mr. Elliott: Bids can be received on the presen: 44 foot width, but you may be placed in the position .of negotiating with the low bidder. I see no reason at this point to not receive the bids. Mayor Charlsen: we are at: the very maximum as far as the City participation is involved. If we have to increase the cost, we may as well forget it. I think a decision has got to be rweached. Judge McDonough: I would senggest that you don't make any decision yet until I talk to these people. You have a sidewalk question there. 11.9 • (May 18, 1966-continued) • • • Councilman Powell: The propperty owners on that street are not the last word. If you went to the property 'owners and they came back and said 36 feet... Judge McDonough: You can stall overrule us. Councilman Powell: That's may feeling too. We need main arteries. The fact that you live on one and aree trying to avoid this extra traffic.,I don't think you have a clear picture... Judge McDonough: I have lived in this town all my life; I have a clear picture of what this is! Councilman Nolde: Let these people have an opportunity to come back at the time when we open the bids. Councilman Peterson: Mr. MCDonough,said he was going to start a law suit by Friday. Councilman Molde: I am suree if he explains this program that was explained to him this afternoon, I am sure they will go along with it. Judge McDonough: I think thaey might too. Councilman Peterson: I have: had calls the same as you have. Judge McDonough: Fine. Administrator: The sidewalk may have some bearing on their decision; give him the opportunity to discuss this with the property owners. Judge McDonough: We have to face a hard, cold, practical fact. I don't know what cost per running foot would be without sidewalks, but I don't think the difference would be enough soo they would put in their own sidewalk; we can't. put in new streets and not pact in new sidewalks - we're gonna have to-do it. If they go to a 36 foot streeet there is a great possibility they will have to pay all of the sidewalk themselves. Councilman Peterson: When wee had the cost on Olive Street, it was estimated at $1.34 per foot (for sidewa.,Lk) give or take a few pennies. City Engineer: This would cost more because we only figured a four foot side- walk out there; this one will be five feet. Mr. Elliott: It would be around $250.00 for 100 feet. Judge McDonough: This is a faact I have to report back to them; you don't have to make any decision toniight. If this is the case, they will have to , go back to 44 feet because I adon't think most of the people can afford it. There are too many retired people out there - it would be impossible. If you grade 36 feet and the ggrading is such that it would not do anything to the sidewalk... Mayor Charlsen; You measure tthat street - it's 15 feet on each side of the centerline. Mr. Elliott: I would be very happy to meet with the people and answer any questions they may have. Judge McDonough: I have to acweept the statement you people made. Is there anyway of saving the trees in, Washington Park? Mayor Charleen: On the boulevard - no. Councilman Peterson: We are ogening the bids on the 24th (of May). Mayor Charlsen: Will you have a meeting this week and let us know this week? Judge McDonough: I will let you know tomorrow night. • • (May 18, 1966-continued) 121 • • Administrator: In Forest Hi1:Ls, there are nine 7,000 lumen street lights that H.S.P. has had for some time without authorization of same. They didn't have a letter from us. In di.scussing this, the engineer informs me that they should be turned on now and wee should have authority from the Council to notify them that we will pay for thee nine lights as of this date. Councilman Peterson moved for, the above: Councilman Iverson seconded the motion. (all in favor). Administrator: We have here a sample of pre -cast terrazzo tile for the new city hall: the difference in cost between this and the quarry tile is $1,200 more. Mayor Charlsen: This type of_ floor will pay for itself as far as upkeep is concerned. Councilman Molds: I make a notion we follow recommendations of our architect and use the terrazzo if we can pay for it in two years. Councilman Peterson: Do we heave the $1,200? Administrator: We have some :reductions in other areas. Councilman Peterson then seconded the motion. (Councilman Iverson voted no). Administrator: The Mayor has asked if one of the Councilmen would like to go to a meeting at Greenbrier neat Tuesday - the same night as the Council meeting. We have asked Mr. Shelton to .attend the meeting.,. Mayor Charleen: It's with thee State Highway Department in regard to a stop light on the corner of 4th Strteet and Highway 212, and Main Street and 212; also other traffic problems im the Stillwater area. Councilman Iverson. The Council meeting will be more fun. Administrator: Mr. Shelton wiill be there and will report back to the Council. Administrator: In regard to ILi1y Lake, the Engineer and I took it upon our- selves today to make a commitntment. We have to fix this up - it is just terrible. Engineer drew sketch on lfelackboard showing culvert to be installed Administrator: It's a temporaaxy measure to get the trench filled in, under $1,000. Councilman Powell: We would gay for the pipe and contract for installation? Mayor Charlsen: Where are we going to get the money? Administrator: That's always the first question, but can we leave the thing the way it is? (open ditch which might tend to cause accidents, such as children falling in, etc.) Councilman Iverson: I move we proceed as recommended here. Councilman Peterson seconded tithe motion. Mayor Charlsen: We have to posy for this thing. Councilman Peterson: Yes, but± we owe something to the people who use that beach. 122 (May 18, 1966-continued) Administrator: we are instaaLLLng a speaker system in the new building to keep order in the Council Clhamber, etc. This is your understanding is it not/ Council agreed. RESOLUTIONS The following resolutions were, on roll call, unanimously adopted: 1. Acc,,pting Petition and Oordering preparation of preliminary report (Willard Stint Surfacingg) . 2. Ordering nearing on Progos ed Improvement - Local Improvement No. 57-A (Willard Street Surfacing. AwOURNMENT On motion of Councilman Iverson, seconded by Councilman Nolde, the meeting. adjourned at 5:14 P. M. Attest: City Clerk Mayor • /^ • _ i • Council Chamber Stillwater. Minnesota May 24, 1966 4:30 P. M. Special Meeting The meeting was called to ordder by President Charlsen. Present: Councilmen Iverson„ Nolde, Peterson, Powell, and President Charlsen. Absent: None Also present: Laster Brower,, Philip Eastwood, Ronald Ehlinger, Duane Elliott of Banister Eng.aeering Compaeny. UNFINISHED BUSINESS (out of corder) This was the day and time set: to open bids on construction of Local Improvements No. 60 and 61 (Greeley Streeet-Union Street Improvements). The Clerk read the notice fort bids aloud; the Mayor inquired if the notice for bids was published, and the C:Lerk informed the Council that the notice for bids was published in the Stillwat:er Evening Gazette, official newspaper of the City, on May 9, 1966 and May 16, 1956, and also in the Construction Bulletin. The Clerk reported that six b:'Lds had been received. The City Engineer reported that the estimated cost of th:is project was $164,500.00. The following bids were then oopened and read aloud: Bid No. 1 . °'Tower Asphalt, Inc. St. Paul, Minnesota Total Bid: $152,230.10 Start Work: 10 days after award of contract Complete Work: As speciified in General Conditions Bid No. 2 James D. Wolff Company St. Paul, Minnesota Total Bid: $152.719.16 Start Work: Thirty Says Complete Work: As speciified in General Conditions Bid No. 3 Moelter Construction Comppany, Inc. Stillwater, Minnesota Total Bid: $148,730.30 Start Work: June 6, 1966 Complete work: As spec ilfied in General Conditions Bid No. 4 Alexander Construction Coo., Inc. Minneapolis, Minnesota Total Bid: $170,862.50 Start Work: July 1, L966 Complete Work: As speci.Eied in General Conditions • (May 24, 1966-continued) Bid No. 5 Ray Sine Contracting; 0o., Inc. New Brighton, Minnesao.ta Start Work: June 15, 1966 Complete Work: AS specified in General Conditions Bid No. 6 Dunkley Surfacing Cm., Inc. Minneapolis, Minnesota Start Work: June 15, 1966 Complete Work: As specified in General Conditions Total Bid: $159,217.78 Total Bid: $178,821.20 On motion of Councilman Novell, seconded by Councilman Iverson, the bids were referred to the City engtmeer for study, and report at the 7:30 portion of the meeting. APPLICATIONS On motion of Councilman Blolde, seconded by Councilman Peterson, Cigarette License was granted to Donald C. Meyer, 103 North Main Street. On motion of Councilman 'Peterson, seconded by Councilman Iverson, a Cigarette License was granted to Woolf Marine, Highways 95 and 96. On motion of Councilman Ieeterson, seconded by Councilman Iverson, a Cigarette License was granted to H.; James Thode, 106 South Main Street. On motion of Councilman IPeterson, seconded by Councilman Nolde, a Cigarette License was granted to alalph Sisco, 823 South Fourth Street. Application from John Hoaaley, 902 South Fourth Street for License to sell 3.2 Beer Off Sale. (first reading). Application from Dennis Johnson, 1101 North Owens Street, for Licenses to sell 3.2 Beer On and Of Sale. (first reading). COMMUNICATIONS From William Kress, 215 W. Stillwater Avenue, requesting adjustment in sewer rental charge. (from $65.20 to $5.00) Councilman Powell moved the adjustment be granted; councilman Peterson seconded the motion. (sell in favor). (May 24, 1966-continued) i. -Jr e N,) • NEW BUSINESS Report of City Engineer as: follows: 1. If the proposed project of reconstructing South Greeley Street goes through with thee storm sewer, it will be necessary to negotiate with John Rheinberger:, 818 W. Olive Street, for an easement through his property for the storm sewer line. Mayor Charlsen: That's beam a natural flow for a hundred years. Administrator: we are not: changing the natural flow - we have to go through Rheinberger's property to get to the natural flow. City Engineer: This is thee only way we can get the water back down in that ravine. Mr.. Rheinberger hiss already been contacted and it's o.k. with him. The land is not buildable.. Councilman Iverson: I move that the City Attorney get an easement from Mr. Rheinberger to run this storm sewer through his property. Councilman Peterson secondled the motion. (all in favor). 2. I am scheduled to. have a meeting with Mr. Slaughter tomorrow morning on the matter of Fairview Cemetery (as a result of petition to improve Orleans Stxreet). He stated that he had some ideas and information that he woouLd like to discuss with me. City Engineer: I met with .him today. The Cemetery Board never had an official meeting as far as establial ing any cost they might desire concerning the r property. It is my person:al opinion that the City, if they so desire, could pursue the matter with the Cenetery Board to see what figure they would come up with as to acquiring twentyy feat from them to make a 36' wide street through there. He did make the staatement that the Cemetery Board could not just give up the land. Councilman Fold.: There Jae no sense in having a meeting with them - there is no one to assess the cost vto. I think we should go in there (Orleans Street) and grade it as nice as we can with what we have. We know we can't assess the cemetery, and the school iee on the other side. City Engineer: You have aIll of forest Hills which are the petitioners; them as benefited property., Councilman Peterson: They won't pay for it. Is there anything you can do to cut down the dust? City Engineer: Lots of thiings, but they would all cost you money and it would only be temporary. Councilman Peterson: This should be put on the secondary street program then. Councilman Powell: How area we coming with the investigation of this secondary street program? Administrator: Mr. Springseted expects to have a complete report in our hands this week. Councilman Iverson: I wound like to see the City Engineer work up a plan with the Cemetery Board and see if a feasible plan can be brought about to make this street a proper width. Lett's find out how much it's going to cost first. City Engineer: By taking as plat of their cemetery, we could figure out how much they would be losing; :hen let them come back with a figure. Councilman Nolde: I would recommend we go along on that basis. Councilman Iverson moved for the above; Councilman Powell seconded the motion. • • • .26 (May 24, 1966-continued) r • 3. There is a parking meter on North Main Street just south of East Mulberry Streeet on the east side that should be removed. This meter is only about six feet south of the south edge of Mulberry Street, anal with trucks parked there it limits the visibility of the traffic coming from the east. Councilman Nolde: I make the motion we follow the recommendation of the City Engineer. Councilman Iverson seconded the motion. (all in favor). 4. The following its an itemized list of the material that would be required to opens up Third Avenue South from E. Burlington to the north. Thesis figures are estimated. This information was requested by the Coosncil at the May loth meeting: Fill) Gravvel Sod 5170.72 260.76 66.00 $497.48 Councilman Powell: I movve that this be done at the City's expense. Councilman Iverson seconded the motion. (Councilmen Nolde and Peterson were opposed). Mayor Charlsen: Under t18e circumstances, I am going to vote yes. Councilman Nolde: You are going to have some people coming in wanting to open it the rest of the sway and they will want the City to participate in the cost of that too. I know they are going to come in and are going to .come in with John Rheinberger (attorney for Mrs. Wiese). You should arrive at an answer. Councilman Powell: This who doesn't have access; Administrator: We could If there is, we will try is the only resident (Sherman Crane) on this street the rest of them do.. explain it to them and if there is no opposition,o.k. and work something else out. Councilman Powell: I mows the Administrator contact_the parties interested and check it out before any section is taken on the improvement of the street. Councilman Peterson seconded the motion. (all in favor). 5. I realize that t[he money situation this year is tight as the bark on a tree, however, at the present time we have an opportunity to obtain 7 radio units (from John Fazendin).... total cost would be less than $700.00 for all seven units. I believe that if the funds can be obtained it would be advantageous for the City to purchase these units at this time. Administrator: I wonder if it might be a good idea to ask John Fazendin to hold them for us. Maybe we could get the money next year. Councilman Powell: I mows that the Administrator be instructed to give him the necessary deposit to hold these radios until December of 1966. Councilman Iverson secondeed the motion. (all in favor). 6. The additional messes that would be incurred to make the necessary additions -to the water piping in the fire station and an additional hydrant located outside of the building, as requested by the Firee Chief would be as follows: Item No. 1 - additional hose outlets in the equipment room - $479.04; Item No. 2 - piping and hydrant to the SE corner of the fire station - $8840.65; total additional cost - $1,319.69. • • (May 24, 1966-continued) -127 • • Administrator: There is .a hydrant on the southwest corner of the building; this has been installed. He w,muld like one on the other corner for washing hoses, cleaning equipment, etc. chief Cormier: The original plans had a hydrant in the middle between the two doors; it was our underst_ending that that hydrant was taken care of. The mechanical contractor cal.Led me up and told me to come up there; there is no hydrant there at all. Th'rey put the hydrant on the southwest corner - it's no good to anybody. Why the_ey' put it there, I don't know. Administrator: In going .over the plans with the architect, we can't find any hydrant location originality. Chief Cormier: It's on RVon's plans. The mechanical contractor took it out. Councilman Powell: I nowt that the Engineer. Chief Cormier and the Administrator check this out and find out why the condition is as it is, and than report back with 'their findings and suggestions; check with the mechanical contractor and the architect. Councilman Peterson seconded the motion. (all in favor). Administrator: The work at Lily Lake is progressing; Moelter expects to finish the job tomorrow (putting in culvert, etc.) Administrator: At the Meat meeting, Mr. George Rutz was present about the Hazel Street culvert. We went up to Hazel Street to look at it, Mt. Rutz, the'Engineer, the street fforeman and I, and went over it very carefully. We havefound an easy way of doing it (opening street for public access to river). We will use Lake Street ass an approach, then come down Hazel Street about 150 feet, which could be done 'with our own crew. Mr. Rutz said he is now satisfied. The following persons haves made application for membership in the Volunteer Fire Department, as reported by Chief Cormier: Michael W. RlLce, 604 West Pine Street Jack L. Myers, 1912 North First Street Leonard W. Slehrade, 1311 South Second Street Mayor Charlsen: It's the same old question; we turned down the other one (Arnold Peltier) until litigation is over. These guys that were not involved should be given consideration. City Attorney: I feel exaertly as the Mayor does. Councilman Peterson: It its your feeling that we could accept Michael Rice and Dick Anderson? W. Anderson had previously applied for membership in the Volunteer Pire Departmetnt, but the application was tabled ). City Attorney: Yes. Councilman Peterson then moved that Michael W. Rice and Richard Anderson be approved as members of the Volunteer Pire Department. Councilman Nolde seconded tthe notion. (all in favor). On motion of Councilman Nolide, seconded by Councilman Peterson, the meeting adjourned to 7:30 P. M.; tfhis portion of the meeting closed at 6:01 P. M. • 1.)8 (May 24, 1966-continued) 7:30 P. MO. - Meeting Reconvened Present: Councilmen Iverson, Molde. Peterson, Powell. and President Charlsen. Lester Brower, Philip Eastwood. Ronald Fhlinger, Chief Cormier. Mayor Charlsen: Bids were opened this afternoon on the Greeley Street and Unon cost by treet ebidsestlwweeredlower than the the was $164,500. the engineer's co• st. We have had hearings on this.. but we are going to have another hearing at this time if there are any interested parties present. Judge John T. McDonough: Prilday night, pursuant to the conversation we had at the last meeting, we had then:een 20 and 22 property holders onAp eeley% ey Street present at our house. I explained the sidewalk progrrm. it is were for a 36 foot street anod about for fao44 efoottfoot street, but we do thee e consensus of opinion to go along with a 44 some requests. Buster one, that a four-way stop sign be placed at Greeley and Pine; number two, that some weight restriction be placed on the street - there is no real It would create no at reason ic for fore trucks tobee awLoad limitusing tont it. •Thirdly. the Park Board does does.. difficulty for you is to iu trees; it may be wise not have t any jurisdiction o bpeopland before you design your streets, toa l them an advisory groupo of people, call them it and use them foot an advisory purpose. Have a hearing way work re you make a determination or ao your designing on streets. They with the Engineer and presetnt their conclusions to the Council. The question of trees is galling to be permanent over the yearsand we hope that the City Council will at least take into consideration all three of ofsttheseits. requests - the advisory council, the four-way stop Mayor Charlsen: Thank you Judge McDonough: I would on this. Councilman Peterson: can 1:ilce to have some expression of the Council's feelings was place a load limit on a State Aid Street? City Engineer: We can post: it for what it's built for. Councilman Peterson: It's a nine ton street; can we post it for less than nine ton? City Engineer: I can't answer that. wwoouldibe anye eharm in havinggu ad n't hurt to look into it. And, I don't think there four ay stop on Greeley and Pine. memo had been sent to lice The Af Reoike ator them previous:Lrstated that asking himato investigate this matter. Chief Retake p Councilman Peterson: I mo':ve we have a report on June 7th in regard to the posting of load limits. Councilman Powell secondedE the motion. (all in favor). Councilman Nolde: I wouldi like to make the motion that we install a four-way stop at the corner of Pins and Greeley Streets. Mr. Elliott: i am not suae, but I don't recall anything in tf aStateeAidd Manual which says no stop signs, however, the whole purpose t Ai system is to create a systAem where traffic can flow easily. Judge McDonough: The State Ls not going to withdraw any state aids if you install a four-way stop onn Greeley. • a (May 24, 1966-continued) Councilman Peterson: We've already requested the Public Safety Director to make a recommendation and he hasn't yet. Why put it in now and it will have to be torn down wheem they start on the street. Judge McDonough: You heave lots of stop signs. Councilman Peterson: I4t will be done next week. Judge McDonough: Why keep delaying on this? Mayor Charlsen: It wall) be taken care of. Judge McDonough: You'vee been doing that for three weeks. Councilman Noldes I wilil add to my motion that we install the stop sign upon completion of the street:. Councilman Powell then seconded the motion. (Councilman Peterson was opposed). Mayo: Charlsen: Is there anyone here who wishes to be heard on Union Street? No one appeared. Judge McDonough: And thee advisory council as to trees, are you going to organise that? Mayor Charisen: Well, wee aren't going to organize it tonight, I can tell you that. Judge McDonough: I am no-,t asking you to organize it tonight, I am asking that you do something to authoarize the organization. Councilman Powell: It wouuld seem to me there would be no necessity to have a separate commission to sandy whether a tree should be removed or not; we have a Planning and Zoning Commission - this could be included in their duties. Judge McDonough: There ism no sense in designing things that way - a 44foot street in itself is not progress, any more than a 44 foot telephone pole is progress. The efficient fflow of traffic in and of itself may not be a desirable thing. We have been talkiing about this for three weeks and you gentlemen don't seam to want to understand!. If you are going to spud $5,000 bucks to design a street and these people come in and say, no, they don't want it, it would save you some time if you would! have your hearings before you start designing anything. Mayor Charism: This is enough of this discussion tonight anyway. Doss anyone here wish to bee heard on Union Street? No one appeared. UNFINISHED BUSINESS (out oil order) This was the day and time set for Hearing on the proposed improvement consisting of the following: Construction of Sanita:.ry Sewermain, Lift Station and appurtenances for Blocks 1, 6, 7, 8, 9, AO. 11, 12, 13, 14 ofWebster's Third Addition; Blocks 1, 4 and 5 of Mok.Miltan & Cooley's Addition; and Block 14 of McKenty's Addition. The Clerk read the notice far hearing aloud; the Mayor inquired if the notice for hearing was published, and the Clerk informed the Council that the notice for hearing was published inn the Stillwater Evening Gazette, official newspaper of the City, on May 10, 1960 and May 17, 1966, and mailed to all known property owners affected. 129 • • 1:30 (May 24, 1966-continued) The Mayor then opened the :hearing. Mr. James Simpson: Do you: hove estimates of the breakdown of cost by front foot or area? Administrator: I don't be,Lieve the engineer has the estimated cost at this time, due to the other street projects underway he has not had the time. City Engineer: That's truce. It is a little bit difficult because we don't know how much sewer we are, going to put in to cover what areas. This is rather unique considering -the fact that a comparatively small area is going to be contributing the built of the flow. Not knowing what size building the County will end up with, oor the Church, the only area we are sure of is Blocks 12, 13 and 14 of Webster•s: Third Addition. (site for proposed apartment building). Do we put sewer in to accomodate that, or do we put all the sewer in that was proposed? I personally do not see wheat it's feasible to construct all the sewer; there are areas that are still inn doubt as to whether they would ever need it. Some is now outside the Citty and will probably never be in the City. Mr. Kermit Sommers: We area here from Salem's Church to get more information. We are not going to be happy about it, but are not going to protest either.. At our church we have our town disposal plant; we have considerable money in- vested and it is working very well. Mayor Charlsen: At this tare you don't have an expansion plan? Mr. Sommers: Not at this tame, but we would be interested. Mr. Simpson: I talked to t_heCounty Engineer this afternoon: they do not object to any portion of thaLs hearing. Mayor Charlsen: Of the coast? Mr. Simpson: Of the cost. They have made some studies of their own and then abandoned them when we peti-.tioned for sewer. If we abandon our plans, the County is going to request :sewer and it would still go by the church. Your engineer is talking abs,ut our contributing 80 or 90 per cent of the flow; if we went directly into th.:e Third Street station, it would cost considerably less; there are a lot of th::Lngs involved. Mayor Charlsen: Wouldn't ywou need a lift station? Mr. Simpson: we already ha•.re access to providing our own. If you are going to serve the whole area, three Third Street station is not adequate. I want to be fair as to what our port:Ion should be. Mr. Elliott: I am sure the County is prepared to construct their own system, but the thought was to go into the 6th Avenue line which does not have the capacity to serve this entitle area. You mentioned putting in your own lift station? Mr. Simpson: If the County puts in their own and we put in our own, if anyone ever would want sewer the cast would be prohibitive; we would rather see it be put in by the City and dame right. This is a public hearing at which we do not have enough facts for any of us to make a decision. It wound be more appropriate at this time, until we have more facts, if you would just delay this and get some facts. I don't think there is anybody here who kmows what they want to do now. Administrator: We could adjdourn this hearing to another date; this would be complying with Statutes for Local improvements. As suggested by Mr. Simpson, the Engineer could meet with, people who are going to be assessed. Councilman Peterson: Have a, meeting with the affected property owners to see how much you are going to put in and then determine the estimated cost. e • • • (May 24, 1966-continued) 131 • ** Mayor Charlsens How losng before you would have an estimated cost? City Engineer: The war things are going, I can't say. In the near future. Councilman Nolde moved that the hearing be adjourned to June 7, 1966, at 7:30 P. M. Councilman: Peterson seconded the motion. (all in favor). Mr. Simpson: They are putting a culvert under Greeley Street into Lily Lake; there are quite a few :residents who would like to see the ponds maintained at a higher level. If theey knew the ponds were being lowered, they would all be down here. I would liMe to request that the Council make every effortto raise the new culvert to maintain it at the hignest level. Mayor Charlsens Is thee line going in lower than the old one? City Engineers Approxftmately the same elevation as the old one. Administrators The cureart is a 12" culvert and can be cleaned with sewer cleaning equipment; it is down deep enough so it won't freeze up in the winter time. RESOLUTIONS The following resolutions were, on roll call, unanimously adopted: * 1. Confirming Appointment of Beach Personnel 2. Approving Appointme:ast of Seasonal Caretaker (Lily Lake Beach) 3. Approving Appointment of Seasonal Caretaker (Legion Beach) 4. Accepting Bid for C.bnstruction of Local ImprovementsNo. 60 and 61 * Administrators I met width the Chairman of the Recreation Commission as re- quested by the Council. I believe Mr. Nolde was there at the time also. The increases for lifeguards: as suggested by the Recreation Commission I believe will' fit into the Recreation Budget because orders have been given to the Recreation Director to scut certain other expenses. ** City Engineer: I wouldllike to have this resolution passed with the reservation that we be given the opportunity to check out Moelter's subcontractors first. They should be checked, and I am sure he will supply the necessary information. ADJOURNMENT On motion of Councilman Powell, seconded by councilman Nolde, the meeting adjourned at 8:59 P. M. Attest: "f �I i..✓` —M.) City Clerk ,S,df azCW Mayor Council Chamber Stillwater, Minnesota June 7, 1966 7:30 P. M. Regular Meeting The meeting was called to, order by Vice President Powell. Opening prayer by the CitA. Clerk. Present: Councilmen Iverrson, Nolde, Peterson, and Vice President Powell. Absent: Mayor Charlsen Also Present: Lester Brower, Philip Eastwood, Ronald Ehlinger, Chief Cormier, Chief Roepke. APPLICATIONS On motion of Councilman Ivverson, seconded by Councilman Peterson, a Soft Drink License was granted to Donald C. Meyer, 103 North Fain Street. On motion of Councilman Nalde, seconded by Councilman Iverson, an Off:Sale 3.2 Beer License was grantted to John Nooley, 902 South Fburth Street (on the second reading of the application). On motion of Councilman N©Ide, seconded by Councilman Peterson, On and, -Off Sale 3.2 Beer Licenses wens granted to Dennis Johnson, 1101 North Owens Street, on the second readdinq of the applications. (formerly in the name of Edward Rnefelkamp). On motion of Councilman Molds, seconded by Councilman Iverson, a dance permit.. was granted to. Terry. Barrett, representing Schon Productions, 3121 39th`Avenue N. E., Minneapolis, Minnesota. (Dances to be held in the Stillwater Armory commencing Friday, June 110tb, and every Friday thereafter, ending August 26. 1966 - fee was set at $25 _00 as provided in Ordinance). UNFINISHED BUSINESS (out cof order) This was the day and time set for hearing on Proposed Assessment - Local Improvement No. 53-1965 (S6anitary Sewer in West Willard Street from South Brick Street to Lake Drives; and in Lake Drive from West Willard Street to Dead End South). The Clerk read the notice for hearing aloud: Vice President Powell inquired if the notice for hearing was published, and the Clerk informed the Council that the notice for hearing was published in the Stillwater Evening Gazette, official newspaper of the City, on May 23, 1966, and mailed to all known property owners affected. Vice President Powell then: opened the hearing. Mt. David Hebert: I am an: attorney and I am here on behalf of Robert Tangeman, the former property owner at 524 South Brick Street - the property now owned by Mr. Wirsig. Ear. Tangeman has an interest because he sold the property and might be responsible for an assessment. (June 7, 1966-continued) I:33 • e The property is on a corner Ilocation - Brick and Willard Streets. It is my understanding that an assessment, sayin order to benefited bTheproper, aseessment as proposed does confined to the property teoc not appear to me to benefit tthe property in any way. There is no reason for it to be connected to the sewer on Willard Street; it would not benefit it any wore -than any other place in. Stillwater. I have been informed by a real estate man that there is no increasse in market value becauseof this sewer, and there- fore'I request the Council tca remove this from the assessment roll. s City Engineer: This was bowed upon the same policylie pthe e Cityehasousedeforrsewer and water assessments - where they one r lots for all utilities except street surfacing. Mr. Hebrt: Inne is not i g to it the You d dent taken inhis affect tfhe footagcase, tthe sewere of the lotginnquestion, n (therefore, itty just would not be proper. Councilman Nolde: Is this morrect? we are talking about $138.697 Mr. Hebert: That's correct., Councilman Noldes What do me have to do to change the policy if we were to correct this situation? ey so toiamendiorsaddttos The Co,en:oil has meat roll;he ifauthority at any time you feel an assessmentfishnot proper desire to amend or add to an you ean do this. Councilman Powell: Did he Ih.ave sewer prior to this? W. Hebert: Yes - o Councilman Iverson: Albertson was here Administrator: In before the Council to this improvement property owners at right to appear at Councilman Iverson: for this property. Councilman Peterson: Then it would be spread over the rest of the lots? ld Administrator: spread againsttheoethe ou ar property or the City would pay this part n.transfer it over to the City's share. It uof the to be cost of the improvement. Where Vice President Powell: Th::La situation nvhahas tcoe mehup pe had sewerbefore, has ait nnot? hereuse the property owner has beenm we had to go past his propaerty? City Engineer: Yes. Councilman Peterson: Since it has been done in the past. it is my feeling we should stay with the policcy. Mr. Hebert: Just because it has been done in the past doesn't mean it's the right policy. It would seem to be arbitrary and would be unlawful. Councilman Iverson: I mahae the motion that we delete this assessment. n Brick: Street. At thee time the preliminary hearing was held on this, Mt. and quesstioned it at that time. ' checking the minutes of that hearing, Mr. Albertson appeared and askeed that the record show that W. Tangeman was opposed ; he wain informed that a notice would be mailed to the the time of the assessment hearing, obj ecting to the ethement. he reserved the this hovering for the purposejean that this assessment should be deleted It is my feeling Councilman Nolde seconded the motion. Councilman Councilman Councilman The vote was as follows: Iverson: Nolde: Peterson: Vice President Powell them closed the hearing. Yes Yes No 1:34 (June 7, 1966-continued) r This was the day and timee set for hearing on proposed improvement consist- ing of Resurfacing of Wesat Willard Street from South Martha Street to South Everett Street. The Clerk read the notice, for hearing aloud; Vice President Powell inquired if the notice for hearing; was published, and the Clerk informed the Council that the notice for heart:mg was published in the Stillwater Evening Gazette, official newspaper of thee City, on May 23, 1966, and June 1, 1966, and mailed to all known property ownaece affected, Vice President Powell there opened the hearing. No one appeared for or ageninst the proposed improvement. Vice President Powell then% closed the hearing. This was the day and time, set for Adjourned Hearing on the proposed improvement consisting of Constructiosn of Sanitary Sewermain, Lift Station and appurtenances for Blocks 1, 6, 7, 8, 9, 10, 11, 12, 13, and 14 of Webster's Third Addition; Blocks 1, 4 and 5 of McMillian & Cooley's Addition; and Block 14 of McKenty's Addition; lying and being within the Corporate Limits of the City of Stillwater. The Clerk read the notice for adjourned hearing aloud; Vice President. Powell inquired if the notice fors hearing was published, and the Clerk informed the Council that the notice four adjourned hearing had been published in. the .Stillwater Evening Gazette, official newspaper of the City, on May 27, 1966 and June 3, 1966, and mailed to all known property owners affected. Vice President Powell then reopened the hearing. City Engineer: Mr. Simpsoon, who is a partner in the J & B Realti Company. informed me that he would be late. Vice. President Powell: Wee have a number of people who are interested in this hearing and would like to get it over with as quickly as possible. I think perhaps we had better proceeed with the hearing at this time. The Clerk then read a lettcer from Dr. Jensen of the Stillwater Clinic„ in which Dr. Jensen stated that thee Clinic was in favor of the proposed improvement. The Engineer stated that tJse total estimated cost for the improvement is $42,210.00, and the total estimated cost to each parcel of property for sewer mains and lift stations ism as follows: STILLWATER CLINIC Sanitary Sewer - Hazel. St. from Orleans to Grove Ste. $1,078.50 Lift Station 62,643.38 $ 3,721.88 SALEM LUTHERAN CHURCH Sanitary Sewer - Hazel St. from Orleans to Grove Ste. $1.078.50 Sanitary Sewer - Grove ,St. From Hazel to First Ste. $1,917.00 Lift Station $2,643.37 $ 5,638.87 WASHINGTON COUNTY Sanitary Sewer - Hazel St. From Orleans to Grove Sts. $2.876.00 Sanitary Sewer - Hazel Et. From Grove to Hubert Sta. $4,083.00 Lift Station $7,049.00 $14,008.00 FAIRVIEW CEMETERY ASSOCIAz91OP Lift Station $ 881.12 $ 881.12 (June 7, 1966-continued) 135 J & B REALTI Sanitary Sewer - Hazed St. from Orleans to Grove Sts. $3,595.00 Sanitary Sewer - Grows St. from First to Fourth Ste. $6,435.00 Lift Station $7,930.13 $17, %0.13 TOTAL $42,210.00 Mr. Somners: (representiing Salem Lutheran Church) In my opinion, Salem's church would be against tibia assessment; we would get no benefit from this sewer; this'is my opinion only. We would have to have a meeting, but to me $5,638.87... well, I think this is t000 high a figure for us. Look at the clinic - that's a business concern that wants it, and they are paying less than we are: Vice President Powell: II am correct in assuming the clinic already has sewer and water - they are in the same boat you are. Mr. Sommers: We don't wasnt sewer; we have our own disposal plant. Councilman Nolde: I wound like to suggest we lay this over to a later meeting and give these people a cchance to go back to the congregation. Nr. Sommers: I would likze that very much. Councilman Nolde: I moves we adjourn this hearing to our next meeting. Councilman Iverson: Be sure to go over this with the City Engineer so that your:congregation fully understands where the sewer goes, etc. I will second the Motion. Nr. Sommers then asked four a copy of the Engineer's report, to show the con- gregation, which he was Tatman. Vice President Powell then adjourned the hearing (date to be set later). c COFWHIICATIONS Prom John B. Condon, Chairrnan, Planning & Zoning Commission, in reply to letter written by City Adminirtraator (in regard to request of Sheldon Smith for permit to build gas station on Mirth Street). Mr. Condon stated that he was sorry ths'Council misinterpretent their recommendation, and requested that the Council meettswith the Planning Commission to discuss the procedures for granting permits, etc. Councilman Iverson: I mi•.ght suggest that the Ordinance be read to the Planning Commission - matters should come to the Council first and then to the Planning and Zoning Commiaasion. The Administrator was them directed to write Mr. Condon and inform him as to Ordinance requirements. From John Wirsig, 524 Soutth Brick Street, requesting adjustment in sewer rental charge. (from $11.00 to $(6.20) Councilman Peterson moved that the adjustment be granted; Councilman Nolde seconded the motion. (alit in favor). Fran George Schmit, 1321 UM. Meadowlark Drive, requesting installation of a street light on Meadowlaark Drive between Robin Lane and Center Street. On motion of Councilman Noclde, seconded by Councilman. Iverson, the Administrator was instructed to investiggate and take the necessary action. (all in favor). 136 (June 7. 1966-continued) ,-, • • From James D. Wolff, President of James D. Wolff Construction Company, in regard to fatal accident inwolving Mr. Michael Bemlott. Mr. Wolff expressed heartfellt thanks for the combined effort put forth by City: police and fire departnnnents in trying to save Mr. Bemlott's life (cave- in occured on Olive Street ;project). He stated also that they would strive to do their utmost toward a safe completion of the remaining work. From Minnesota Municipal Commission - Notice of Cancellation on Hearing on petition for annexation (Dahl property). Rearing was to have been held on May 31, 1966. Dahl's witthdrew annexation petition. From Edgar F. Kaiser, Natio:mal Chairman, UN Day, announcing National UN Day October 24, 1966. Mr. Kaiser requested that the Mayor appoint a UN Day Committee Chairman to make ;plane for commemerating the occasion. From R. W. McGarry & Son Agency, enclosing check in the amount of $1,249.60, representing dividend of 2O00 on Workmen's Compensation Policy. Also announc- ing that premium discount ocf $519.On was credited. Copy of letter written by Thomas C. Campbell, superintendent of Independent School District *834, in regard to dust problem as a result of construction at the Senior High School. Mr. Campbell directed his letter to the architect, and asked him to speak to the contractor about the problem. (a reply had not been received by Mr. Cammpbell as yet). Copy of letter written by City Engineer to Mr. Thomas P. Wasbotten, Minnesota Department of Health, in regard to sewer on South water Street. The Engineer informed Mr. Wasbotten of she defects in the sewer and requested his cooper- ation in regard to obtaining federal funds for repair of same. (damaged.::asr, result of 1965 flood). From Mt. Ray Lappegaard, Spate Planning Officer; Notice of Public Hearing on proposed State Planning .Agency rules and regulations, to be held on June- 16, 1966. The Administrator was direoc ted to inform Mr. Lappegaard that the League of Minnesota Municipalities Coonvention would be held on the same date. From Construction Specific::ations Institute in regard to National award presented to Peter L. Racchini. Architect for new municipal building. Mr. Racchini was awarded Memorable Mention in the Institute's annual competition for his specif:Lcations in connection with the new Stillwater Municipal Building. DELEGATIONS OR INDIVIDUALSa Mr. Duane Foss, in regard to proposed new apartment/office building to be located on Fourth Street ()across from Del Farm Store). Mr. Foss presented architect's layout for Council consideration. • • e e • (June 7, 1966-continued) councilman Nolde moved to follow the recommendation of the Stillwater Planning & Zoning Commission to grana the permit for the new building. Councilman Iverson seconded the motion (all in favor). Mrs. Genevieve Berglund, 11!5 Martha Street I live right up by Myrtle Sttreet (presently under construction) and I have no way of getting in or out. ikLso, I am wondering if there is something you can do - the garbage truck can't: come down to collect the garbage - it's been there for four weeks now: vye can't get out - I have to park my car on Olive Street. There is no light in the ra'tLme. I have complained about it before - what I have to contend with in broad daylight I would certainly hate to get in contact with at night. I am a woman - and what these youngsters pull on a man 6' 4" tall, I don't know what a wesman is going to do: A year ago the 4th of July there was a party going on :town in the ravine; we chased them over to Pine Street and took their car license -- the police didn't do anything about it: We should have some protection. If woe had a fire, we would have no protection. Before this construction started I asked Councilman Molde if it would be blocked off - he said no, that we would have police and ambulance protection. Councilman Holde: We carte:.inly are going to see that you have fire and ambulance protection. Administrator: I wonder if 'we could ask the Chief about this matter. Chief. Rospke: We have at noo time been able to put our finger on them; we have no available personnel to st.take out an abandoned area at that time of day. We have never been called at tibe exact tine - only when it's all over. Administrator: How about tl:he Eire problem, Chief? Chief Cormier: We can't gee up Myrtle, but we can get around the other way. Mrs. Berglund: You can't geet to my place: Chief Cormier: Yes we can. Vice President Powell: Thee garbage should be collected because this is a health hazard if it's been there tzhat long. Mrs. Berglund: What about the street light? The Administrator was diree:ted to order a street light, and also some type of protective cage for it. Mrs. Berglund: If there ise just something done so we can get in and out of there. I have to park my czar on Olive Street. City Engineer: You can park by the barricade on Martha Street. Mrs. Berglund: NO - the mesm who are working on the street park their cars and the equipment there. Administrator: We will takae care of the light, the garbage collection, talk to the police about the childr•_en, and I am sure the engineer will ask the contractor to remove the equipment frown the immediate area. Mr. George Kutz: I would llLke to compliment the Street Department - they are doing a good job this year,. but I went out to the dump and I was disappointed. J.87 • • • (June 7, 1966-continued) • • Mr. James Simpson entered the Council Chamber at this time. Vice President Powell: Thne Hearing was continued until further notice, or until the next regular meeting so the Salem Church representatives can discuss it with their board members. Stillwater Clinic is in favor of it. PETITIONS None CITY ADMINISTRATOR'S REPONSE 1. I was directed too contact interested parties as to the extension of Third Avenue South* to find out if there would be any objections to providing an accesms road to the Sherman Crane property. I believe the Wiese sisters were contacted by Mr. and Mrs. Crane: he reported to me that they were :riot opposed to the opening of the street for this distance, but are violently opposed to any vacation of this street. It is my re.c.:ommendation that the street be opened. Councilman Peterson: We have already approved it. 2. Peter Racchini called this morning; he asked if I would inform the Council that in order to comply with rules and regulatio::s regard- ing the Emergency Operating Center, an expenditure of $1,300, to be matched by federal funnds, is necessary. This amount is required to provide a fuel tank to operate the emergency generator for a period of fourteen days, so am ample supply of water would be available in the emergency center. Peter would like the Clouncil's decision on this this evening; this is the only thing holding up federal contribution on this project. City Engineer: This is a diesel motor. This would be furnished directly from the water system, otherwise you have the expense of putting in a well and every- thing else. Councilman Powell: This ism based on whether or not we go ahead with this Emergency Operating Centered Administrator: Yes, sir; tlhe architect is presently drawing plans. If the figure is too high, the Couuncil can at that time withdraw the bids. Councilman Peterson: If wee decide not to go through with this project, this tank will not be installed79 Administrator: This is correct. Councilman Nolde: As far ass including this in the plan, I wouldn't be opposed to that, but as far: as purchasing it now, I would. I will make the motion that: we should include this in the future plan for the finishing off of the lower Level of the Civil Defense area. Councilman Peterson seconded the notion. (Councilman Iverson was opposed). 3. If the Council feels that gas may some day be used for the new buildings, the gas service should be put in the area before it's completed. At a 'previous meeting the Council decided to burn oil in the new buiilding for one year. If in the event you do want gas service, I think it would be advisable to have the main installed to the ffiuilding at this time. • • • 1966-continued) ) • I .J (June 7, .fl • City Engineer: The cost was i:.ncluded in the original plan. Councilman Peterson: As long as it's in the original estimate, we may as well have it installed. I move thast the City Administrator be instructed to inform the contractor to have the gass main installed. Councilman Holde seconded the notion. (Councilman Iverson opposed). 4. What are the Council•'s wishes as to fill material from Greeley Street? Do you want to uuse it in the low area at Washington Park, or use it at the old city/ dump? Councilman Iverson: I hove tikat action be taken to fill that area (Washington Park) . Councilman Nolde: I don't know - you would disrupt the recreation program for this summer. City Engineer: Do you want t:he fill to go to Lily Lake? Councilman Iverson: I will wmithdraw my motion to dump fill at Washington Park and say that it be left up tom the discretion of the City Engineer to direct the dumping. 5. It was suggested by the Fire Chief that a hydrant be placed in front of the new fire staation between the two large doors. We tried to determine who :was at fault that this hydrant was placed on the southwest corner of the station instead of in front; the Fire Chief at that tine eChieforiginal feelsplans should bemade) at thefelt frontwas ofnthe Th necessary; our present building. The cost is about $1,000 as reported before. The con- tratr infrms me that ly g up thecfire station becauseewa decision e are ohasinot been reached monethis. tion of Councilman Holde: I move that we install all necessary piping under the concrete so that we can at any date imstall the hydrant. Chief Cormier: We are also xrequesting four water pipes so we can wash apparatus, etc. Councilman Molds: I make a Emotion that follow recommendations of our Fire Chief and install the necessnmry equipment. Councilman Peterson seconded, the motion. (Councilman Iverson was opposed). 6. Since we have instaslled radios in the Engineering Department, this necessitates adding an antenna lead-in into the new building. City withc cthe electricallcontractrorMike tooinstallthat the necessary equipment. the Engineer negotiate equipment Councilman Peterson seconded! the motion. (Councilman Iverson was opposed). 7. we have received a report from Chief Roepke in regard to installing a four-way satop sign on the corner of Greeley and Pine Streets: he recommends that the stop signs not be installed. 8. City Engineer's Rerport, as follows: (1) Request raises: for the following employees: Sewage Disposal Pliant John H. Shelton Lowell Radke Arnold Haas $580.00 per :month to $590.00 per month $460.00 per month to $475.00 per month $460.00 per month to $475.00 per month • • 140 (June 7, 1966-continued) Street Department Leonard Kern Reynold Wert Anthony Conati $2.45 per hour to $2.50 per hour $2.25 per hour to $2.30 per hour $2.20 per hour to $2.25 per hour Councilman Molde: I move to follow the recommendation of the City Engineer and approve these raises fox Street Department and Disposal Plant employees. Councilman Iverson secondjed the motion. (all in favor). (2) The followinng information was furnished the State Aid Division of the Minnesota Highway Department concerning the allocated funds that are available to the City: "The city will use or requests all existing funds of $142,498.00 to be turned over to the City. $70,000 of this amount is marked for bond payments; the remainder of the constructions costs will be paid from the bond issue." (3) If the Cityv intends to do the street projects that are now petitioned fbr, the surveying should be started as soon. as possible. Ona some of the projects requested, storm sewer is involved and :if the City continues the present policy of paying 25% of the street construction costs, information as to the total .estimated cost for the City will have to be available for bu.iget purposes for 1967. To draw the plans and do the surveying will take some time. Councilman Peterson: We acre waiting for the Springsted report. (4) The following information was furnished to Mrs. Mackaman of 705 West Orleans Street as per the conversation that was held at her home concerning the cost of putting calcium chloride on West Orleans Street: From S. 4th St. Ito Harriet St. $115.00 From S. 6th St. too Harriet St. 71.28 Mrs. Mackaman stated that she would notify the Engineer as to the decision of tihe property owners - whether this work should be done. Administrator: We went to see Mrs. Mackaman to check on the dust problem - we found the situation is very bad. We informed her it would be impossible for the City to go in there and spend money, so we asked if she woulddo us a favor and contact her neighbors and find out if they would be willing to pay the cost. Mrs. Mackanman called back and said she had requested this money from the neighbors mend they would pay for this treatment; I think this was a very fine gesture om the part of Mrs. Mackaman. (5) The cost for truck rental to spray weeds will be $5.00 per hour (Rennie Wert_); is this satisfactory? Council agreed. 9. In discussing sal:sries of recreational personnel with Mr. O'Brien, he requested l that the salary of Charles Mix be increased to $270.00 per month (instead of $260.00 per month); this fits into the budget. Councilman Peterson moved tthat the increase be granted; Councilman Iverson seconded the motion. (all in favor) • • (June 7, 1966-continued) 141 10. would you be in favor of changing the polling place from the Methodist Church to the new Municipal Building (for Second Ward)? We should have an answer byy the next meeting. Councilman Nolde: I would be ins favor of one ward being changed. Councilman Peterson: I would boo in favor. I move that the Second Ward polling place be changed to the new munsLcipal building instead of the Methodist Church. Councilman Nolde seconded the motion. 11. Monthly report of StUllwater Fire Department for May, 1966, was read and approved. .12. Monthly report of Vollunteer Fire Department activities was read and approved. 13. After moving Zito our new facilities, I will arrange for a ':demonstration of an automatic mailing machine. 14. Mr. Marshall Knutson is desirious of selling his Brown's Creek property to the Cityy of Stillwater. He wonders if the Council might look into score of the federal grants available to the City for the purpose of purchasing this property. The Council authorized the Admitlnistrator to inform Mr. Knutson that he should bring his request before the County Commissioners. 15. Literature on low rent housing financed by the federal government was distributed to the Covmcil at this time. 16. We have received a all from Mr. Schuneman as it relates to the Mardaus property in tite City (junk in yard). What is the situation there and can ansything be done about it? Chief Eoepke: I don't know whsat he had in mind. There are a number of things in the yard, but nothing I can do anything about. I believe that these com- plaints that I am getting on homes and yards full of this type of material belongs in the Building Inspec".tor'e Department; this should be personal property. UNFINISHED BUSINESS The City Engineer was directed',at a previous meeting, to meet with members of the Fairview Cemetery Board ins regard to Orleans Street improvement, etc. City Engineer: I have no repooct at this time. Mr. Jack Shelton was to report in regard to a meeting held at Greenbrier on May 24, 1966, to discuss traffic pnrcblems in the Stillwater area. City Engineer: I can give you.' this report - it boils down to the fact that nothing was done. The City Engineer was asked too submit a report in regard to posting of load limits on State Aid Streets. are no standards or specifications required as far as load it is ]Belt up to the discretion of the City. City Engineer: There limits are concerned - Councilman Nolde moved motion. the repport be filed: Councilman Iverson seconded the • (June 7. 1966-continued) • Notice of Entry of Judgmennta was submitted (Frederick Kalinoff vs.City of Stillwater: Edward L. and6 Frederick R. Bliss vs. City of Stillwater (parking facilities assessments). Administrator: This is one the appeals made on the assessments; the City Attorney informs us that t:_his does not determine the assessment, but sets aside a portion of the assaessment, and that we should some day soon inspect these places and reassess them. The court has instructed um: to have the Mayor and Council with us when the reassessment is made. City Attorney: On Bliss a:rad Ralinoff, it was illegal to assess on the side - these will not be reassessaad. Vice President Powell: It:would be my opinion that the Administrator should notify the Council, when a..Ll the appeals are completed, when it is convenient to view the properties invrolved. The Council was reminded Mat Willis Bloom's term as member of the Board of Water Commissioners will empire on July 1, 1966. Councilman Iverson: Check and see if Mr. Bloom wants to serve again: if he does not, I move we appoint Edward Simonet, Jr. to the Board of Water Commissioners. Councilman Nolde seconded the motion. (all in favor). NEW BUSINESS On motion of Councilman Pet:arson, seconded by Councilman Nolde, the following collateral, pledged by the .Cosmopolitan State Bank of Stillwater to secure City deposits, was approvedl. $100,000 U. S. Treasur-r Notes. 4 7/8%, Series F-1967, *4196/205 ® 10M ea., due 11-15-67 in substitution for: $100,000 U. S. Treasur-f Notes. 4%6 Series D-1%6, #1353 7 100M, due 5-15-66. on motion of Councilman Peterson, seconded by Councilman Nolde, the Mayer and Clerk were directed to •enter Jnto a contract on behalf of the City with Peter L. Racchini, architect: (for Emergency Operating Center) as required by the federal government. (Councilman Iverson was opposed) . On motion of Councilman Noldde, seconded by Councilman Peterson, the Mayor and Clerk were authorized to enter into a contract with the Northern States Power Company (Statement of Understanding - Underground Service Connection in Overhead District) for Stillwater City Hall and Fire Station at 214 North Fourth Street. (Councilman Iverson was oppoosed). • • (June 7, 1966-continued) On motion of Councilman Noolde, seconded by Councilman Iverson, the Building Inspector's Report coverts/ activities during the Month of May, 1966, was approved. On motion of Councilman M4alde. seconded by Councilman Iverson, the following Surety Bond was approved:, Bond No. 9507-32-70,, issued by the Transamerica Insurance Company, covering Warren A. Etlitz, to excavate in City Streets as prescribed by local ordinances.. On motion of Councilman Eleterson, seconded by Councilman Nolde, the following change order was approved: Change Order No. 1 Moelter Construction: Company, Inc. Local Improvement Na. 58 For units of measure. of Sanitary Sewer construction $1,380.00 not covered in bid 'Proposal - On motion of Councilman 'Peterson, seconded by Councilman Nolde, the following change orders were approved: Chance Order No. 2 Dean Lundholm Construuction Company New Municipal Build:ding Omit concrete floorrt in rooms B-8, 87, 85, B3 and $1,097.00/Credit stair B. Add new footing undaer 8" block wall between Room $ 199.00/add 87 and 88. Total: $ 898.00/minus Change Order No. 3 Dean Lundholm Consttruction Company New Municipal Building Furnish and install Terrazzo floor with cove base 81,292.00/add and bull nose top iiincluding stair treads in lieu of quarry tile as specified. All work to be done in strict accordance to specifications and manu- facturers instructidons. Total: 41,292.00/add Change Order No. 21E Linner Electric Company New Municipal 8uileding Omit all ceiling o,,utlets, conduit, wire, fixtures. $ 243.00/minus devices and floor *outlets for telephones and 120 v recepticals in baa-sement rooms B3. 85 and D8. Total: $ 243.00/minus I '4 (June 7, 1966-continued) Change Order No. 2M1 Axel Newman Heating: 6, Plumbing Company New Municipal Build.ILng Omit plumbing rough: Ln basement rooms 83, 85 $ 568.8A/minue and B8 for future t.:ailets and shower Total: $ 568.26/minus ORDINANCES On motion of Councilman :Peterson, seconded by councilman Nolde, the Clerk made the second reading .of "An Ordinance Determining the Annexation of Certain Land to be in thne Best Interests of the City of Stillwater and of the Territory Affected sued Declaring Same to be Annexed to the City". (Village Homes property -- C.S.A.H. No. 5) (Iverson property) The Ordinance was read S.,ection by Section, with roll call after each Section as follows: Councilman Iverson: Abstain Councilman Nolde: Yes Councilman Peterson: Yes Vice Pres. Powell: Yes Vice President Powell them put the question, "Shall this Ordinance Pass?", followed by roll call as follows: Councilman Iverson: Abstain Councilman Nolde: Yes Councilman Peterson: Yes Vice Pres. Powell: Yes whereupon said ordinance was declared duly passed and adopted. On motion of Councilman Peterson, seconded by Councilman Nolde, the Clerk made the second reading ocE "An Ordinance Requiring the Licensing of Bicycles, Establishing Fee and Penaelties for Violations". The Ordinance was read Section by Section, with roll call after each Section as follows: Sections 1 through 7 Councilman Iversonz Yes Councilman Nolde: Yes Councilman Peterson: Yes Vice Pres. Powell: Yes Section 8 (penalty) Councilman Iverson: Yes Councilman Nolde: No Councilman Peterson: Yes Vice Pres. Powell: Yes Vice President Powell them put the question, "Shall this ordinance pass?", followed by roll call as .follows: Councilman Iverson: Yes Councilman Nolde: Yes Councilman Peterson: Yes Vice Pres. Powell: Yes • • • (June 7, 1966-continued) 145 • • whereupon said ordinance was :duly passed and adopted (to be effective from and after September 1, 1966). RESOLUTIONS The following resolutions were, on roll call, adopted: 1. Directing the Payment of :Bills (Councilman Iverson voted No on bills pertaining to new Municipal Building) 2. Amending Resolution No. 2:908 (Charles Mix - Salary) 3. 'Fixing Compensation of Sewage Treatment Plant Employees (Haas; Radke) 4. Fixing Compensation of sewage Treatment Plant Superintendent (Shelton) 5. Ordering Improvement and .approving Plans and Specifications, Local Improvement No. 57-A. 6: Adopting Assessment - Local Improvement No. 53 (Councilman Peterson voted No) s.. r:e.,ae. v, nuyc- =,c.. ).ly IN4 nett,,,. The City Attorney read from City Charter regarding local assessments, and stated that a new assessment hearing was not necessary (assessment on wirsig property removes: from assessment roll - see page 133) City Attorney: This is Iyour final hearing; you have already had the public hearing. You are • taking off $138.00 and will compute it against other property owners. ADJOURNMENT On motion of Councilman Nolde., seconded by Councilman Iverson, the meeting adjourned at 10:26 P. M. Mayor • • • 146 e • council Chamber Stillwater, Minnesota Special Meeting June 27, 1966 4:30 P. M. The meeting was called to ord4er by President Charlsen. Present: Councilmen Iverson„ Nolde, Peterson, and President Charlsen. Absent: Councilman Powell Also Present: L. R. Brower, Philip H. Eastwood, Ronald @:linger. Thismeeting was called for tits purpose of discussing certain miscellaneous items needing attention prior: to the Regular Meeting. A gentleman representing Locaal N9 (new municipal building) appeared before the Council and inquired if tihe City of Stillwater required contractors to. pay a license fee before buildding any structure within the city. The gentleman was informed that the City had no requirements of this nature; he then said that, when a conntractor works in White Bear Lake or sone other.;;. community, he must pay a lies nse fee of approximately $25.00, but contractors are able to work in Stillwatear without paying for a license. After further discussion, Mayyor Charlsen then directed the City Attorney to include this item in his overall investigation of licensing practices in the City of Stillwater. APPLICATIONS Prom Marvin Huber, St. Croix Cafe, for Music Machine Operator's License and Music Machine License (one machine). Cm motion of Councilman Hold®, seconded by Councilman Peterson, the license was granted, effective June 297, 1966. COMMUNICATIONS From Richard C. Thomas, 520 Tie. Hickory Street, Stillwater, Minnesota, request- ing a special permit for a nean garage at same address. Mayor Charlsen directed the Administrator to refer this item to the Building Inspector for his recomaendaetion. From Mr. Lyle Eckberg, Attorney Eor Oak Park Heights, requesting connection to Stillwater treatment planet. The Administrator read the letter aloud: then informed the Council that the matter had been referred to Mlle engineers for study and report. From Banister Engineering Conmpany in regard to expansion of Stillwater Sewage Treatment Plant. The Administrator read the letter aloud, and reported that further study is being made. • (June 27, 1966-continued) 1.47 • Prom Springsted, Incorporateed, in regard to financing of five year street program. Mayor Charlsen: That lettem should be held for considerations we can't do anything on it right now. Councilman Peterson: He (Mr. Springsted) mentioned that interest rates on bonds are so high now. UNFINISHED BUSINESS Mayor Charlsen: We said we were going to make up our minds about the gravel pit in Oak Park; do we want to sell it to Northern States Power Company for $3,000 or give them an easement over it for $1,000? Administrator: I would like' to suggest that the Council consider giving them an easement rather than sellling it. Councilman Peterson: Are wee still mixing our tar there? City Engineer: Yes; until me can find another location, we have to. Councilman Nolde: I am in Waver of selling it, but am not in favor of selling it for $3,000. I would like to make a motion that we notify the proper officials of Northern States Power Commppany and tell them the City of Stillwater would be willing to sell it for $4,8090. Councilman Iverson seconded the motion. (all in favor). Administrator: I asked the City Attorney for a written opinion as to whether ornat the City Council couldB purchase new furniture for the municipal building from the bond issue, and if we have to advertise for bide on the furniture. City Attorney: According too the Charter, all commodities above $1,000 have to be on competitive bidding - it's the same procedure as anything else - you have to advertise for bide. I wiill put that in the form of a written opinion for you tomorrow. Administrator: As far as paeying for it out of the bond issue, that's o.k.? City Attorney: Yes. Mayor Charlsen: How about tabs plans for the new garage? City Engineer: I have receiived no further word on it. Mayor Charlsen: We have to get going on that. Mayor Charlsen: I mentioned to you some time ago that Mr. Schwantes wants to get off of the Water Board. At a meeting held a short while ago. you appointed Mr. Edward Simonet, Jr. to rteplace Mr. Willis Bloom on the Board, whose term expires in July. I would like to recommend throat Edward Simonet, Jr. be appointed to fill the unexpired term of Mr. Schwanttes, and will recommend that Willis Bloom be reappointed to the Board of water Commissioners. Councilman Nolde: I move wee follow the recommendation of Mayor Charlsen, and appoint Edward Simonet, .Tr. to fill the unexpired term of Mr. Arno Schwantes on the Water Board, and that: Mr. Willis Bloom be reappointed to the Board of Water Commissioners. • • 148 (June 27, 1966-continuad) • Councilman Iverson seconded the motion. (all in favor). The Administrator was then asked to direct a letter to Mr. Schwantes thanking him for his services while a mender of the Board of Water Commissioners. NEW BUSINESS The Administrator recommended as:nincrease in salary for Mr. Edward McKnight, Janitor at City Hall. (From 61:.10.00 to $130.00 per month). Councilman Nolde moved to introduce a Resolution Fixing Compensation of Janitor: Councilman Peterson seaconded the motion. (all in favor). RESOLUTIONS The following resolutions were, on roll call, adopted: 1. Directing the Payment of Bills (Councilman Iverson voted No on all bills pertaining to the new municipal building). 2. _Authorising Annexation Proceeedings Before the Minnesota Municipal._. Commission. (See Resolution No. 2917) The vote on the above resolution was as follows: Councidlnan Iverson: Yes Counciilman Nolde: No Councillman Peterson: Yes President Charlsen: Yes 3. Fixing Compensation of Janitltor (Edward McKnight) 4. Authorizing Special Compensation for Firemen (to fill-in in case of injury, illness, or militaryy leave) The vote on the above resolution was as follows: Councid3man Iverson: Yes Counciflman Nolde: Yes Counciilsan Peterson: No President Charlsen: Yes AA700RNMENT On motion of Councilman Peterson. seconded by Councilman Iverson, the meeting adjourned at 5:35 P. M. Mayor • • 149 e • Council Chamber Stillwater, Minnesota July 5, 1966 4:30 r. M. Special Meeting The meeting was called to ordeer by President Charlsen. Present: Councilmen Iverson, Nolde, Peterson, Powell, and President Charlsen. Absent: None Also Present: L. R. Brower, PI'kL1ip Eastwoo Administrator: Mr, Edward Simmmet, Jr., representing the Simonet Furniture Stillwater. and Company, has submittted a petition to annex property to the City of Mr. Simonet: They want the sewer; they realize they have to become a part of the City if they want the facilltties. I had filed a petition with the Municipal Commission, but I did! it wrong; it is my understanding it has to be a concurrent resolution by this:Council to annex and by the Village of Oak Park Heights to detach. Councilman Powell: I move to introduce a resolution that we annex this property. Councilman Nolde seconded the motion. (all in favor). City:Attorney: It's going to be frozen (by the Municipal Commission) anyway, because of our petition to annex Oak Park Heights, but I don't see any reason for refusing to give them sewer: and water as long as the petition is in. Mayor Charlsen: We shouldn't pa.:se the notion on giving them newer until the petition has been presented to tide Municipal Commission again. Yr Mr. Simonet: I personally don't feel you could act on this sewer until Oak Park Heights acts on our petition% (for or against); that is my understanding. Mayor Charlsen: Also, any land annexed to the City of Stillwater comes in as residential property. If and when this property comes in, enter a petition to rezone that to commercials will have to use permit, Property, or elelse get a special Administrator: As the time is getting short, would you gentlemen care to instruct the Clerk to advertise fio.r bids for the necessary furniture for the new municipal building? We have •pone over the specifications carefully with the architect and the department Iheads. We have a rough estimate of $10,000; this is the bare minimum of what ,ne need. Councilman Nolde: I hove we instauct the City Administrator to advertise for bids, returnable the 20th day of .truly, 1966. Councilman Peterson seconded the auction. (Councilman Iverson was opposed). Mayor Charlsen: How about the garaage? Administrator: That is being held up on the mechanical end of it. it is on the drawing board, but Schwantes hasn't given any date as to when the mechanical work will be completed. • i50 • (July 5, 1966-continued) • The Administrator was then aseted to call Mr. Schwantes and inquire as to how plane are progressing. Administrator: The City Attorney informs me that the City will have to spend $200.00 for the filing Eee on our petition to annex Oak Park Heights, etc. Councilman Powell: I move to. introduce a resolution to expend $200.00 for the filing fee. Councilman Iverson seconded tlhe motion. (Councilman Nolde was opposed). Administrator: There is one pother item I had which might be good to clarify at this time. If we gee into this annexation procedure, I would like to ask the City Attorney if hem is going to expect additional compensation for doing this. City Attorney: Yea. Mayor Charlsen: What are you talking about now? City Attorney: Nobody can set: the amount unless you do it on an hourly basis. There will be time spesnt with planners, etc.; after that there will be hearings, and there is the possibility of a court action. It's very difficult to say how much someething is going to cost; I expect it to take a great deal of time. Administrator: Possibly we Shnsuld have what the City Attorney expects in writing so we will have some i..d'ea of what we are going to have to pay over and above salary. Councilman Powell: That sound:': good to me; this has to be regulated. Mayor Charlsen: Can you have Chat ready for the Council meeting on July l2th? City Attorney: 0. K. Councilman Peterson: Saturday I went to the dump; the Stillwater Town Board was there at the same time and they were mad; the dump smelled to high heaven. I don't think Leighton (Charlsemm) is living up to his contract. We talked about a landfill dump - it hasrm't been filled once in six months. On May 23rd the Stillwater Town Board gave him thirty days to get the place straightened up - the thirty days were up inn June and he hasn't made any attempt to do any- thing. I want to know if he lea going to do anything about th is. He should be informed. Administrator: It's in horriblle shape, Mayor. we would like to do something before we get these people on oour back again - we did promise them and they have been real nice about it upc to this point. We should do something about it now. Councilman Peterson: The city should send Leighton a letter - and a strong letter - tell him if he doesn't: remedy this mess we will break the contract and go back into the dump business. I agree - the people at Fairmeadows have been very nice about this. Mayor Charlsen: I think the Covuncil should have him here and tell him. Councilman Powell: I move that the Town Board of Stillwater Township be asked to meet with the Stillwateer City Council at 4:30 P. M. on July 12th, and have Mr. Charlsen at that matting. • • (July 5, 1966-continued) e 151 • Councilman Peterson seconded the motion. (all in favor). RESOLUTIORS The following resolutions vwere, on roll call, adopted: 1. Authorizing Clerk to ?advertise for Bids (municipal building furniture) (Councilman Iverson voted NO) 2. Authorizing. Expenditure) of $200.00 for Annexation Petition Filing Fee (Councilman Molde voted NO) 3. Agreeing to Annex Certaein land to the City of Stillwater (Simonet property) ADJOURNMENT On Option of Councilman Peterson, seconded by Councilman Iverson, the meeting adjourned at 5:30 P. M. Mayor Attest: City Clerk 152 • • Council Chamber Stillwater, Minnesota July 12, 1966 4:30 P. M. Regular Meeting The meeting was called to *order by President charlsen. Present: Councilmen Iversnon, Nolde, Peterson, Powell, and President Charlsen. Absent: None Also Present: Lester Brower, Philip Eastwood,Ronald Ehlinger. On motion of Councilman No:lde, seconded by Councilman Peterson, minutes of the following meetings were aplproved: Special Meeting Special Meeting Regular Meeting Regular Adjourned Meeting Special Meeting Special Meeting Special Meeting Regular Meeting Special Meeting Special Meeting Regular Meeting Special Meeting Special Meeting APPLICATIONS April 1, 1966 April 6, 1966 April 12, 1966 April 19, 1966 April 21, 1966 May 3, 1966 May 4, 1966 May 10, 1966 May 18, 1966 May 24, 1966 June 7, 1966 June 27, 1966 July 5, 1966 4:30 P. M. 4:30 P. M. 4:30 P. M. 4:30 P. M. 4:30 P. M. 7:30 P. M. 7:30 P. M. 7:30. P. - M. 4:30 P. M. 4:30 P. M. 7:30 P. M. 4:30 P. M. 4:30 P. M. From George Bergstressen, 1'301 Park Avenue, Minneapolis, for License to Operate a Pop Corn Wagon on City streets. On motion of Councilman Nol..de, seconded by Councilman Iverson, this license application was tabled unti_L a future meeting. DELEGATIONS OR INDIVIDUALS (out of order) Administrator: The Stillwanter Township Board Chairman is here; it concerns the dump as you gentlemen ante aware. I don't know whether Stillwater Town- ship has received any compl:.aints, but the City of Stillwater has, on the condition of the dump. The Council wants to talk about a remedy. Mr. Leighton Charlsen: We care working on it - we are behind because of the weather we had in the sprinog, and then the Cat broke down. All I can say is we are working towards a sanitary landfill. We were criticized for not having ditches dug, but once we geit caught up it will be covered every day. Councilman Powell: The bigogest complaint that I have heard is that we are operating a dump and not a seanitary landfill - there is no stockpile of sand or anything. I have to agree. Mr. Rydeen: (Stillwater Township Board Chairman) On May 23rd you received a letter saying that in 30 dayps we would close the dump if you didn't comply with provisions of the contract. You didn't comply: as far as the Board is concerned, the dump is closed. I have every suspicion that at our meeting on Thursday • • (July 12, 1966-continued) 153 • • (July 14th) they will act tto close the dump, and you will be in violation of the ordinance and subject tto arrest. Mr. Charlsen: All I can easy is I have been doing the best I can; I have about reached the end of my rc;a with being heckled - I will close it up and you can get another dump: I would be willing to bet that all the complaints are coming in from ten people; I am convinced that there are only a very few people doing all the squawking. councilman Powell: As far as the Council is concerned, we would like to see this dump continue; not bemuse Mr. Charlsen is Mt. Charlsen, but because we too have had a hell of a titre trying to get a dump that will operate. Do you think you could give him stole time? If you give this a little consideration and keep an eye on it so you arse satisfied that it's going to work... if it's closed it might mean opening the old dump again. I would like to ask if the rest of the Council would be in favor of the suggestion that I made - having assurance that it would be covered every 24 hours; I would like to have the Town Board give it some consideration and see what they come up with on an extension of tine - based on performance. Councilman Nolde: We are going to have to agree on something - rather than have the subject come up every meeting, let Mr. Charlsen go about his business and let him get the job done. _Administrator: Some questifions have been raised as to paying you a monthly sum of money; the contract says 'sanitary landfill' and if you don't comply. with the contract, this puts the City in a very serious situation. It would be my opinion that you should get this thing covered just as fast as humanly possible. Councilman Powell: I wouldE like to make the motion that the Stillwater City Council ask the Stillwater sown Board to defer any action for sixty days, -.at the end of sixty days time we can have another meeting so that we can review the progress that's being made. Councilman Peterson: I thiink sixty days is too long. I think it should be the lst-of-August. Mr. Rydeen: Everything is the same since the 1st of March - he talked just like • he is talking now. Councilman Nolde: Mr. Rydeeen, would you go along with making an inspection Borne time around the lst of the :month? Mr. Rydeen: I would, but II doubt if the other two members would go for it. Councilman Powell: Mr. Ryddeen, your next meeting after Thursday would he on August llth; as long as there was no second to my motion; I will restate the motion that the Council asks the Stillwater Town Board to defer any action until its August llth meeting. Councilman Nolde seconded the restated motion. Councilman Peterson: I am opposed because I think Stillwater Township wouldn't object to having a special meeting before August llth. The. Clerk was then directed to send a letter to the Stillwater Township Board to request that they defer taking action until their August llth meeting. Mr. Rydeen: Will there be any discussion now on the annexation we have been hearing about? (Oak Park Hleights, Stillwater Township, Baytown Township) Mayor Charlsen: There is nothing scheduled. Councilman Nolde: We shouted explain to Mr. Rydeen why we did this. City Attorney: We checked :into it very carefully before taking this step. We did this so we can go befor.r the Municipal Commission, and get planners to tell us what we are going to havre to do as far as sewers, parks, etc., in the future. We decided to find out what 's good for the whole area, and to stop piece meal annexations. • 154 (July 12, 19bb continuew r • Mr. ton of opinion9Charlsen:question; neighbors are that thereshould bea stop signo on the corner of FFourthAvenuee and Burlington; we ask that the Public Safety Director check to see if it would be feasible or not. City Engineer: The Public safety Director and I made an inspection of stop signs in the City; 153 mew ones will be erected as soon as we get themt I think that's one of them. Mayor Charlsen: May I sugg.Test that this be turned over to the Public Safety Director. and the City Engin:ear. Mayor Charlsen: We have out Civil Defense Director here (Dr. Blodgett), and Mr. Gillen, Auxiliary Police Chief. Dr. Blodgett: You are all familiar with the white rig we have in the Fire Department - it's a 1954 Chaev and it's just about done. We have discussed with Ted and some of the cabers the feasibility of getting a new unit on this order; we have funds i!m the Civil Defense Fund - enough to buy this. I would suggest that it be used primarily by Civil Defense, a ense, thelot regular useforit. police and fire departments. - in that order. They The Police would be in charge of it, but it would be kept in the Fire Depart• meat. Mr.,Ted Gillen: We are working on the details so there will be no misunder- standing between the variouts departments. Councilman Nolde: I move ttitat we have Dr. Blodgett and the Engineer draw up specifications and adverti:..e for bids, returnable August 9, 1966. (Councilman Powell secondeed the motion). On motion of Councilman Iv..arson, seconded by Councilman Powell, the meeting, adjourned to 7:30 P. M. Theis portion of the meeting closed at 6:10 P. M. 7:30 P. M. - Meeting Reconvened Present: Councilmen Peteason, Nolde, Powell, and dorresident ntichafrlsen;Lester Brower, Ronald Ehlinger, /Philip Eastwood,e. Councilman Iverson absent., UNFINISHED BUSINESS (out oof order) Mr. Perry Plank, represerreing Minnesota State Highway Department: We have received some complaints about traffic and have observed the con- gestion we have here in Stillwater, on Sunday nights especially. The traffic backs up for three miles„ resulting in overheated engines and overheated drivers. We met with score of you gentlemen on Friday, and it was suggested that we come again tonight. There is a lack of capaciity at Main and Chestnut. There is only one lane to take care of the heavy £Low and one solution would be to permiteawdual have dual left turn lane during heavy hours on Sunday evening. In addition, de of ain . we would we could increasenthencappacitytto150% orM75%.StThe texpenditure ofttime ethat the and effort, and money, would be well worthwhile. Mayor Charlsen: If you toting this up to the Chamber of Commerce, you can almost bet what their answer will be. No parking on Main Street would bring violent opposition. (July 12, 1966-continued) 1)3 • Councilman Powell: Maybe th•.ey are not aware that it would only be from 4:00 P. M. to 8:00 P. M. on :Sunday. Administrator: The other prooblem is funneling two lanes of traffic into one lane when they leave stillwa*.ter. Would you explain to the Council some of the other ideas that were discussed on Friday? Mr. Plank: One idea was to !have traffic bypass Stillwater and use County Highway 37. Mr. Vince Hamann: How much ',of a problem would there have to be before the State will build another bri..dge? Mr. Plank: They try to base, it where the problems are most serious. Mr. Bob Thompson entered the, Council Chamber at this time as a representative of the Chamber of Commerce. Mr. Thompson: I talked to tlhe manager of Reed's Drugstore; he seemed to feel that if they took parking away from Main Street from 12:00 noon on, it would be alright with him. Chief Roepke: I would ratheza try rerouting the traffic over 37 first before using the double lane and seta if it reduces the flow. We don't have enough manpower to handle that. Councilman Powell: I move tllhat we recommend trying to reroute the traffic coming down 95 so that it goees over 96 and then down 37, and continue with one left turn lane on Main Street and Chestnut for the time necessary to see if -it works; if it doesn't work, then go to the double lane. Councilman Peterson seconded the motion. (all in favor). This was the day and time sett for adjourned hearing on the proposed improvement consisting of Construction oftf Sanitary Sewermain, Lift Station and appurtenances for Block 1, 6, 7, 8, 9, 10, 11, 12, 13 and 14 of Webster's Third Addition; Blocks 1, 4 and 5 of MCMillam s Cooley's Addition ; and Block 14 of MtRenty's Addition; lying and being witthin the Corporate Limits of the City of Stillwater. The Clerk read the notice fom adjourned hearing aloud; the Mayor inquired if the nc':ice for hearing was published, and the Clerk informed the Council that the notice for hearing was pcublished in the Stillwater Evening Gazette, official newspaper of the City, on Jully 8, 1966, and mailed to all known property owners - affected. The Mayor then reopened the heearing. City Engineer: This was expllained at the last hearing, although there have been some revisions to a minor extent because of conversation I had with the County Board concerning theism property out there, and the proposed addition they plan to construct at some future date. They will be putting a little more volume into this than we orig3inally figured. A revision was made on the Salem Church property also because of their recent expense for their own disposal system. We revised those two figures - jacking the Washington County property up, and lowering the Salem Church property; the rest is self explanatory (see below) Total Estimated Cost to each Parcel of Property for Sewermains and Lift Station - Looeal Improvement No. 62-1966 STILLWATER CLINIC Sanitary Sewer - Hazel St. f'.rom Orleans to Grove Sta. $1,078.50 Lift Station $2,643.38 $ 3,721.88 • • 156 (July 12, 1966-continued) s • SALEM LUTHERAN CHURCH sanitary Sewer - Hazel Stt. Erom Orleans to Grove Sta. $ 517.68 Sanitary Sewer - Grove Stt. from Hazel to First Ste. $1,917.00 Lift Station $1,268.82 $ 3,703.50 WASHINGTON COUNTY Sanitary Sewer - Hazel Stt. from Orleans to Grove Sta. $3,436.82 Sanitary Sewer - Hazel Stt. Erom Grove to Hubert Ste. $4,083.00 Lift Station $8,423.55 $15,943.37 FAIRVIEW CEMETERY ASSOCIAT?SON Lift Station $ 881.12 $ 881.12 J & 8 REALTI Sanitary Sewer - Hazel Stf_ from Orleans to Grove Stn. $3,595.00 Sanitary Sewer - Grove Stt_ from First to Fourth Ste. $6,435.00 Lift Station $7,930.13 $17.960.13, TOTAL: $42,210.00 Mr. Donald Cafferty and Mr', Carl Erickson were present representing Washington County. Mr. Cafferty stat.:ed that the County had no objections to the proposed improvement. Mr. Sommers, representing :Salem Lutheran Church,: In my own opinion, this is a very fair figure. I wantt to thank the Council, and marvel at your patience. I also want to thank the Ccounty Board - I think this is a very good solution. Mr. Simpson, representing LS & B Realti Company,: We have no objections, but there have been some minor changes and I'm not sure I understand. On. Grove Street, how far does the seewer extend westward on Hazel? I can't picture where it stops. City Engineer: Under this proposal it would stop short of Fourth Street by probably 50 or 60 feet - thftat is a rough guess. There would be a stubout so it could be extended up Fbterth at some future date if desired. Mr. Simpson: As far as we axe concerned, we have no objections if it would stop at Grove and Third. Where is no necessity to run anything out to Fourth unless you are going; to go out Fourth Street. Mayor Charlsen: He is loolaing toward the future. Mr. Simpson: It could go ocut Third Street also. City Engineer: It is my understanding that Third is going to be vacated, is that correct? Mr. Carl Erickson: I don't: know for sure. Mr. Simpson: That's o.k.; Let it go the way it is. Mayor Charlsen: I think itshould be available to Fourth Street in the future, don't you, Ron? City Engineer: It would be much more feasible, of course, to put it in at the present time; if the stmeet is ever rebuilt, it's there. Mayor Charlsen: Anyway they/ have no objections to it and aren't going to argue about it, are you? • • (July 12, 1966-continued)f, i7 Nr. Simpson: Well, no, bunt we feel there is no necessity of having it go that way; but it makes no difference. Let it go as is. Councilman Peterson: I move that the City Administrator be directed to advertise for bids on this: project. returnable September 6, 1966. Councilman Nolde seconded the motion. (all in favor). Administrator: How many yeears are you going to have this run? You have to talk about financing. Meyer Charlaen: If you peeple want to save some money, do you want it to run for three years, five years or ten years? Mr. Cafferty: We have our building fund and would pay for the work upon com- pletion. Mr. Simpson: Probably on -the completion of our project - about three years. Mr. Sommors: About ten years. Is this right? We could pay 6% and would have the option to pay it up at any' time? Administrator: Yes - we ceauld say "ten years more or less" when selling certificates. Mayor:Charlsen: That's alI) that's necessary, then: I will now close this hearing. COMMUNICATIONS Prom Banister Engineering Company, enclosing two copies of the 'curve' illus- trating the range of percentage fees charged by them under different conditions. Mr.:Banister thought the Cmuncil might question why percentage fees varied on invoices submitted by them." The Clerk was asked to main a copy of the above letter to each Councilman. From John Shelton, Adjutant, American Legion Post No. 48, requesting annual appropriation to help defrasy expenses of Junior, Baseball Program. (See Resolutions). From General Adjustment Bureau, Inc., St. Paul, Minnesota, in regard to parking meters in the City which were damaged by vehicles. It was stated that total repair bills for two meters: amounted to $133.00, and that insurance coverage allows only $60.00 per meter. No action was taken on this: matter. PETITIONS From Mr. and Mrs. Culver FO'.alks, requesting installation of sewer and water on Oak Street from C.S.A.H. No. 5 to West Oakes Street. Councilman Peterson: I move: to introduce a resolution accepting this petition and ordering a feasibility report on this project. Councilman Powell seconded "the motion. (all in favor) 58 (July 12, 1966-continued) • • CITY ADMINISTRATOR'S REPORT! 1. I would like your opinion and ideas as to a placque for the new City Hall; how marry names do you want on the placque, etc.? Councilman Nolde: One Councilman is absent - when this decision is made, he should be here. Councilman Peterson: I thtink it should follow the same order as the placque at the sewage dispesaL plant. Councilman Powell: I woulod Like to make a suggestion to be given to Mr. Racchini. When bids are tsaken on the placque - the Mayor is in this business, and as long as he is the only outlet in town for this, I think he should be consulted also. (carry thiis item over to next meeting). 2. For the new municfipal building we can obtain a flag which has been flown over the tektite House; there are two sizes available. Councilman Powell moved thaat the Administrator obtain a 5' x 6h' flag; Councilman Peterson secondeed the motion. (all in favor). 3. LaVonne Simon, and Virginia Berrisford in the bookkeeping office have been doing an outistanding job, and I would like to suggest an increase for them. Councilman Powell: I move to introduce a resolution that these two girls receive a $20.00 per month increase. Councilman Nolde seconded tthe motion. (all in favor). 4. The Public Safetyq Director finds that there is quite a bit of time used for administtcative work for the police and fire departments; he averages about 55 or 60 hours per week; he is short of help and would like an additional policeman. We do know that we don't have money in the budget foot this. Public Safety Director: Wes need another man and next year will need one more. The Council is awaree of why we work as many hours as we do - we dropped manpower to receive extra ssalary; the men are not complaining, but one year ago I took a temporary posiltion as Public Safety Director at no extra pay. The time that I spend workiing as a patrolman, the Chief of Police and Public Safety Director is too manes hours for one man. Either we have one more patrolman or I can't handle the position as Public Safety Director. Councilman Powell: It boille down to - you are working more than you did before at no increase in paey. Public Safety Director: I feel I should spend more time with the Fire Depart- ment than I do. Councilman Powell:. There its no money in the budget for another patrolman - maybe if we gave the Public: Safety Director an increase we could 'hang tough' until the first of the year.. Public Safety Director: I should spend four hours a day in the Fire Depart- ment; I don't have that time. Councilman Nolde: I move t:hat we have until our next meeting to try and work out a solution. Administrator: I hope that: we can continue with the program as set up; with the Public Safety Director we have the best arrangement we have ever had. I am very proud of ou:c Public Safety Department - police and fire. Councilman Nolde: I think they're doing a terrific job, but the Engineer needed men in his office, town, and the Council said we don't have the money. • • (Jyly 12, 1966-continued) I 59 e • Councilman Powell: I movee that we have a meeting on July 20th - some kind of budget meeting, to discuss this. Councilman Peterson second.led the motion. (all in favor). 5. The City Attorney was to report in regard to fees connected with the annexation p:.roceedings of Oak Park Heights, part of Baytown Township and 1part of Stillwater Township; what he expects to receive, etc. City Attorney: If you don "t mind. we can take that up on the 20th also - I would have a more complete report then. 6. We have received as notice from the Railroad and Warehouse Commission stating that Victor Prescott has received a permit to operate a bus line in Stillwater for a period of six months. 7. Department Heads brave recommended a change in our vacation schedule; they suggest: a maximum of three weeks after ten years; and four weeks after fifteen or twenty years; this is something for you to think about:. 8. Does the Council wiLsh to advertise for bids on City Insurance again this year? Councilman Peterson: I nrvre we direct the City Administrator to advertise for bids on City Insurance, returnable August 9, 1966. Councilman Powell seconded tthe motion. (all in favor). 9. The Fire Chief has some items he would like the Council to consider. First of all, the existtinq list of applicants who passed the test for fireman expires thee lst of August; do you want to extend it for another year or holld new examinations for the coming year? Mayor Charlsen: Renew the Mist for another year - there are two men on the list. Public Safety Director: I wwould recommend that you do away with lists and just take applications as vacanciies come up. With an application and a good back- ground of a man, you can picric a man without a test. Councilman Nolde: Maybe in your department, but not in all departments. Mayor Charlsen: I would rec.eommend continuing the two men on the list. Councilman Peterson moved fo:,r the above; Councilman Nolde seconded the motion. (all in favor) Secondly, the Chief inquuired if the Council wanted further in- formation in regard to as snorkel for the Fire Department. The Chief was directed to gatther all information as to costs, etc., so it will be available for the 1967 budtget discussions. • • • (July 12, 1966-continued) r • • The Chief would like a decision from the Council as to the size of panel to order for incoming alarms (from business estab- lishments, etc.) Chief Cormier: This is for people who want to come in with a direct alarm system - such as the hosoitaal, nursing homes, etc. we have nine coming in now. The cost is born by tile people coming into it. Administrator: We will geta price on a twenty line panel and report to you on the 20th. 10. The Clerk of Courtt is presently receiving $450.00 per month; The Judge asked that tlhe Council consider increasing Hr. Wolfs salary by $25.00. it :is my understanding from the Judge and the Clerk that if this incrrease is granted, there will be no request for additional help inthat office. The Administrator was directted to table this matter until the budget discussion to be held on Ju:.ly 20th. 11. An error was made by this office in regard to certification of a local assessment tko the County. The assessment roll for Local Improvement No. M3 - Ncxusick Lake area sewer, shows an assessment against Lot 4, Block 1 of Sinclair's Addition, which includes three parcels of land; however, our office certified in error because a plate number was used which applied to only one parcel of land. Councilman Peterson: I moves that we instruct the Administrator to correct this situation the best way he can. Councilman Powell seconded tihe motion. (all in favor). 12. N. S. P. has submiitted a contract far us to sign in regard to the ornamental street lighting program; I would suggest that this be tabled for the time being. On motion of Councilman Powell, seconded by Councilman Peterson, discussion of the contract was carried over until the July 20th meeting. 13. The Fire Chief hese submitted monthly reports on activities of the Fire Department and Volunteer Fire Department; copies will be mailed to each of root:. 14. The City Engineer reports that some drafting can now be done on the new street garages; David Harrison, a former employee of the Engineering Department„ is available for drafting work on a part time basis - at $3.00 peer hour. Councilman Nolde: We want to get this job done; I move we hire Dave Harrison to work part time ocn the street garage plans at $3.00 per hour. Councilman Powell seconded t=he motion. (all in favor). • (July 12, 1966-continued) J61 . • 1 • UNFINISHED BUSINESS Mr. Thompson, the Building Inspector, was to make a recommendation in regard to the request of Mr. Richasrd C. Thomas, 520 West Hickory Street, for a special permit to build a garage att said address. Mr. Thompson recommended tkilat the permit be denied du. to the fact that there would be absolutely no sidee yard on the west side of the house; He stated that there would be ample moon for a garage that would conform to the zoning ordinance if the garage weme built in a different location. Mt. Thomas was present at this meeting, and stated that he had a problem with banks washing down; he saiod the garage in the desired location would also act as a retaining wall. Councilman Nolde: I move use grant the permit to build the garage. Councilman Powell: Would yyou go along with this request if he had the approval of the property owners on tthe west? Building Inspector: I am met opposed to his building a garage, except that in that location it would Ble right up to the property line. Councilman Powell: The faoet that he is improving the property in that location wouldn't make a difference=7 Administrator: Do you haves any objections to the garage acting as a retaining wall? Building Inspector: No, bout this will cause repercussions at some later date. You will have other requests if you grant this one. Mr. Thomas: If I do it thee way he proposes, I will lose too much of my back yard. Councilman Powell: I will second Councilman Nolde's motion, but will also amend it to state that he 101r. Thomas) must receive permission of the property owner to the west. Councilman Nolde: I will esecond the amendment to the motion. (Councilman Peterson was opposed) A vote was then taken on Ube original motion to grant the permit. (Councilman Peterson opposed) (motion .passed). Administrator: The assessnment roll for Local Improvement No. 53 is now ready for adoption; it -has bee.a emended according to action taken by the Council at the hearing held on June 7., 1966. (See page 132) Administrator: Mr. Ritzer inquired if the City is still interested in purchasing his property (the option expired in April of 1966). Councilman Peterson: We d.!ecided to purchase it a long time ago - the City Attorney was supposed to draw the papers and report back. City Attorney: I have prek,pared a contract for deed; the price is $17,000, with $5,000 to be paid on the dJate of execution; $5,000 one year from that date; $5,000 two years from that date; and $2,000 the follot:ing year or, it can be paid in full at any time. (See Resolutions) • • • • 1('9 (July 12, 1966-continued) e • NEW BUSINESS On motion of Councilman Nolde, seconded by Councilman Peterson, the request of Enno Bourne, 408 South Owens Street, for a permit to add a bedroom and carport to the house at that location, was granted. (on recommendation of Building Inspector). On motion of Councilman Peterson, seconded by Councilman Powell, the Building Inspector's report cowering activities during the month of June, 1966, was approved. On motion of Councilman Nolde, seconded by Councilman Peterson, the City Engineer was instructed to puroctase the necessary, "slow - Children at Play", signs as recommended by the Public Safety Director, for use at schools, playgrounds, and wheree requested by local residents. The Administrator reported theft complaints had been received about dances being held at the Stillwater Armory on Friday nights. (noise, etc.). Also that soft drinks were being soIld a: the Armory without a license. Public Safety Director: I haven't had a complaint of any kind in my office; the only complaint would be notse of music, which is extremely loud at this type of dance (rock and roll). The kids have to have something to do. Mayor Charlsen: That is my feeling, too; we can't cut them off. Councilman Molder A lot of people complain that we don't have enough entertainment. Councilman Peterson: i move thtat the Public Safety Director be instructed to contact the Armory and inform them that they need a license to sell soft drinks, and caution them so far as too much noise is concerned. Councilman Nolde seconded the nnotion. (all in favor). On motion of Councilman Powell,., seconded by Councilman Peterson, Insurance Certificate covering Norman E. Webb, d/b/a Carlson Taxi Company, for policy period 6-18-66 to 6-18-67, was approved. On motion of Councilman Powell., seconded by Councilman Peterson, Statement of Understanding - Underground Service Connection in Overhead District - between the City of Stillwater and Northern States Power Company, was approved. (Northern States is to contribute $225.00 toward installation cost of underground service for new municipal building). On motion of Councilman Peterson, seconded by Councilman Nolde, the following sewer rental charges were fixed for the balance of the year, 1966: 1-80 Mueller Boat Works Reopen $5.00 3-28 James Hoy, 1226 6th Avenue South New $5.00 4-390 Ray Nelson, 802 S. Firet Street Reopen $5.00 8-320 Irene Reynolds, 922 S. Sixth Street Reopen $5.00 11-590 Delmar Knefelkamp, 152g3 W. Olive Street New $5.00 11-745 Lowell Saterbak, 406 Piine Tree Trail New $5.00 11-815 S. J. Root, 1904 W. Pirne Street New $5.00 11-845 Duane Peterson, 1919 W.. Pine Street New $5.00 11-862 John Grimley, 510 S. West Street New $6.60 f.r. • • • (July 12, 1966-continued) 1 1; 3 • • r 11-867 W. Pine Street 14-465 9, Pburth Street 15-30 N. Third Street 17-30 Elm Street 17-660 V. Stillwater Ave. 20-302 N. Brick Street 20-362 Miles Durling, 1419 N. Linden Street 20-655 John Mailanen, Countty Road ))5 21-105 Orville Johnson, 80!5 Rainbow Court 21-235 Greenbrier Enterprises', 731 W. Orleans 21-295 Jack Shelton, 710 Eveerett Drive 21-370 John Luhman, 1607 Moezningside Road 21-552 Martin Rossini, 122e4 South Everett $t. Roy Osterberg, 2007 Ovett Wrangham, 402 Herman Mueller, 323 Elmer Larson, 213 W. Stella McGarry, 224 William Powell, 219 New Reopen. New Reopen Reopen New New New New New New New New $5.00 $5.00 $5.00 $5.00 $5.00 $6.60 f.r. $5.00 $5.00 $5.00 $5.00 $9.80 f.r. $5.00 $5.00 The Council was requested to establish a sewer rental charge for the new Maple Manor Nursing Home. After discussion, the Adminiistrator was instructed to pro rate the charge - bed for bid. ORDINANCES Oh motion of Councilman PowesEl, seconded by Councilman Peterson, the Clerk made the first _eading of, "Mn•Ordinance Amending Ordinance No. 407 of the City of Stillwater Relating to the Licensing of Bicycles". RESOLUTIONS The following resolutions we_ere, on roll call, adopted: 1. Directing the Payment of Bills 2. Authorizing $200.00 Approopriation to American Legion 3. Adopting Assessment, Locaal Improvement No. 53 The vote on this resolut:.lon was as follows: Councilman Nolde: Yes Councilman Peterson: No Councilman Powell: Yes Mayor Charlsen: Yes Mayor Charlsen stated thaat he had been absent the night of the hearing on the assessment for thiis project and, had he been present he would have voted against deletilmg the Wirsig assessment. He voted Yes on this resolution only becaause the attorney for Mr. Tangeman, who is the former owner of the Wirsiig property, left the hearing with the impression that the assessment had Been deleted, and felt it would be unfair to reverse the decision at tnhis time. 4. Accepting Work, Local Improovement No. 58 (sewer and water for new municipal building) 5. Ordering Improvement, Acosnpting Plans and specifications and Directing Clerk to Advertise for Biles (Local Improvement No. 62). • • • 164 (July 12, 1966-continued) • • 6. Accepting Petition and Ordering Preparation of Feasibility Report (Oak Street sewer and "'water). 7. Fixing Compensation of Bookkeepers (Layonne Simon and Ginny Berrisford) 8. Authorizing Purchase on Ritter Property. The vote on this resoluction was as follows: Councilman Nolde: Yeas Councilman Peterson: Yees Councilman Powell: Yees Mayor Charlsen: Noo ADJOURNMENT On motion of Councilman Nol..de, seconded by Councilman Peterson, the meeting adjourned at 11:50 P. M. Attest: City Clerk Mayor • • e 165 • Council Chamber Stillwater, Minnesota Special Meeting July 20, 1966 4:30 P. M. The meeting was called to ord3er by Vice President Powell. Present: Councilmen Iverson„ Nolde, Peterson, and Vice President Powell. Absent: Mayor Charlsen (attending Mayor's Day ceremonies - Minneapolis Aquatennial). Also Presents Lester Brower,. Philip Eastwood, Ronald Ehlinger, Chief Cormier, Chief Roepke UNFINISHED BUSINESS This was the day and time set: to open bids on furnishings for the new Municipal Building. The Clerk read the advertisemeent for bids aloud; Vice President Powell inquired if the advertisement for bids was published, and the Clerk informed the Council that the advertisement for bids was published in the Stillwater Evening Gazette, official newspaper of the City, on July 8th and July 15th, 1966. The Clerk announced that thread bids had been received. The following bids were then opened and read aloud: Bid No. 1 Simonet Furniture Compaeny Stillwater, Minnesota Total Base Bid: $21,548.18 Bid No. 2 Farnhams, Inc. Minneapolis, Minnesota $21,026.60 Bid No. 3 Sperry Office Furniture, Co. St. Paul, Minnesota 619,908.31 On motion of Councilman Peterson, seconded by Councilman Nolde, the bids were then referred to Peter L. Racchini, architect, and the City Administrator, for study and recommendation att a later date. Councilman Iverson abstained from voting. Items carried over from July 17Ah Council Meeting: 1. Bronze Placque for mew Municipal Building. Mr. Racchini: We have to make some preliminary plans and get estimates to present to the contractors so we can advise them as far as contributions toward this. • • (July 20, 1966-continued) • 166 • Vice President Powell: Thils was discussed at our last meeting; Councilman Peterson suggested that we use the same procedure used at the Sewage Disposal Plant; the names coif the Mayor and Council members, Clerk, Engineer and Attorney are the only cones listed. It would be my suggestion to use initials and last names. The Council had no objectioons to Councilman Powell's suggestion; Mr. Racchini was then informed that the following names are to be placed on the placque: D. F. Charlsen, Raynor. L. R. Brower, Adminiistrator a Clerk -Treasurer E. O. Iverson. Councilman D. F. Nolde, Cour Gillman R. A. Peterson, Councilman W. H. Powell, Counciilnan P. H. Eastwood, Cityy Attorney R. E. Ehlinger, City( Engineer 2. Ornamental Street Lighting Contract with Northern States Power Company. Administrator: We have the' contract, but do not have a plat showing where these lights are going to gem. etc.; it's being prepared, but is not ready yet. Councilman Iverson: 1 move we approve it. Councilman Peterson secondeel the motion. (ail in favor). 3. Discussion of budfget items. Vice Presiders'. Powell: I think ve will delay this until the end of the meeting and have a closed seession on that. COMMUNICATIONS From K. H. Mullin, Assistant; Manager, Northern pacific Railway Company. Mr. Mullin stated that he was under the impression that any outstanding problems in regard to the lease for trine parking lot had been resolved, but that he had not heard anything furthaer from the City Attorney. After discussion. the City AAttorney was directed to confer with the attorney for Muller Boat Works. Lyle Eckberg, and inquire if anything further was being done in regard to the Lease. From Lyle Eckberg, attorney For the Village of Oak Park Heights. Mr. Eckberg inquired if information was available in regard to the cost of pro- viding sewer service to the 'Village of Oak Park Heights. Administrator: Mr. Banister is working on this; I haven't contacted him recently in regard to this maatter. From Ken Heuer, Clerk, Villagae of Oak Park Heights, in regard to the petition of the Simonet Funerxel Home for water and sewer service. Mr. Heuer stated that they erre aware of the City's ordinances prohibiting service connections outside co€ the City Limits: but felt the City should deviate from the ordinance annd provide the services to the funeral home. • • • (July 20, 1966-continued) Councilman Peterson: Doeea this letter take the place of the annexation proceedings that Simonet "s started a few weeks ago? City Attorney: They (Oak: Park Heights) were supposed to file a resolution with the Municipal Commisasion agreeing to the annexation of this property to the City of Stillwater - they have not done it. That would mean that Simonet's petition to annex would not go through because Oak Park Heights did not agree to it. Vice President Powell: Minis is just their way of saying that they are going to fight it. Administrator: Mr. Simonet appeared before the Oak Park Heights Board and asked that they pass the resolution; this they refused to do. City Attorney: I certainly hope that this Council won't agree to providing sewer services outside oflf the City; that's why we filed with the Municipal Commission. Councilman Iverson: At tthe time the petition for annexation was received it was felt that there would be no problem with Oak Park Heights. City Attorney: Yes, the attorney for Oak Park Heights gave the impression that they would approve ilit, but it seems that they have changed their minds. Lyle thought they would 93o along with it - it's just common sense. Councilman Nolde: As loiag as our attorney feels as though some day in the near future this is going to be part of the City of Stillwater, why would, we want these people to go tthrough the extra expense of building wells, etc.? Why wouldn't we let them hook into the sewer as it is now? City Attorney: If we aplsear before the Municipal Commission and say we do not want to be a satellite for the surrounding communities, they would say, well, you did it for Sim ants - why not the rest? Councilman Nolde: The offficials of Oak Park Heights turned it down - not the officials of the Cityy of Stillwater; if we sent them a copy of the letter we received from Oak Parlor Heights and explained it to them... Councilman Iverson: There is a separate petition for this piece of property along - wouldn't they act on this first? City Attorney: No - it'ss frozen; they will act on them in one bunch. Vice President Powell: Ilhe property that was annexed which was owned by Simpson - they annexed so they could get sewer and we are doing so at con- siderable expense: if we gave these other people sewer outside of the City it would be a stab in the back to them (Simpson, etc.) Councilman Iverson: (to Mr. O'Brien of Simonet Furniture Company) Do you understand what this is mall about? In August of 1959 a resolution was passed by the Council saying than[ no sewer would be installed outside of the corporate limits of Stillwater - thlet resolution has never been violated. What we are doing is remaining firm on this resolution. Mr. O'Brien: I don't thiunk you can bend for anyone at the present time; I see your point. Councilman Iverson: Is [there any way their petition can be acted on? City Attorney: No - if ask Park Heights fails to pass a resolution agreeing to the annexation - it's dead. The Municipal commission would have to reject it. Councilman Peterson: I miove that the request of Oak Park Heights to furnish sewer and water to the Silmonet property located on South Fourth Street and Orleans be denied. Councilman Iverson seconc ed the motion. (Councilman Nolde abstained) (July 20, 1966-continued) • • r • Copy of letter to Irving R. Keldsen, Minnesota Municipal Commission, from Philip H. Eastwood, in, regard to Oak Park Heights annexation pro- ceedings. The City Attorney asked for' a nine month continuance of the hearing scheduled on the proposed annexation, to enable the City to gather necessary facts and informaation regarding planning, etc. From Eckberg and Walsh, attorneys for Township of Stillwater, in regard to Sanitary Landfill Dump. It was stated in this letteer that as of July 14, 1966, the Stillwater Town Board revoked Mr. Leighton Charlsen's permit to operate said landfill dump. City Attorney: Over the weekend this came to our attention; it was agreed that he (Charlsen) could continue to operate the dump on a weekly basis - this would continue for thiirty days so they could watch the progress out there. Councilman Peterson: I was out there Saturday - there was considerable improvement from the prior Saturday. City Attorney: Six weeks ago I told Rod Lawson (attorney for Leighton Charlsen) to file a petition for annexation of that land. That would be frozen now also by the Commission, but at least they would have made the action. Well, maybe it wouuldn't be frozen if both parties agreed to it; there would be no problem. Vice President Powell: If we petition for annexation of that piece of property, it would seem to me that if the dump ground didn't satisfy Stillwater Township, by the same token it shouldn't satisfy us. It would be my opinion to let it waiht until this whole annexation goes through. It might look like we were tryyinq to protect him from Stillwater Township and this we are not trying to do. Prom Mrs. Louise Thenn, 6211 West Churchill Street, commending the City Street Department for the fine womk done in clearing debris from streets after the heavy wind storm. Copy of letter written to Shubert H. Humphrey, Vice President of the United States, requesting his preaaence at dedication ceremonies for the new building. The Administrator stated that no reply had been received to date. MISCELLANEOUS Administrator: The people: living in the area of the Frank Mardaus property on Harriet Street are quit.:e concerned about the condition of the Mardaus property; the mess is affewnting values of property surrounding it as far as resale. In checking with the public Safety Director, he does have a list of materials stored on the! property; he suggested it be turned over to the City Assessor and he in turn could assess Mardaus for personal property. Public Safety Director: A:About three months ago this was referred to the Assessor - it's not up to me to decide if it's junk or personal property. Councilman Iverson: A let -.ter should be sent by the city Attorney saying that action will be taken under. the ordinance if it isn't cleaned up. I move the City Attorney handle this .natter on the Mardaus property. Councilman Nolde seconded .the motion. (all in favor). • • • (July 20, 1966-continued) r Administrator: At a recent meeting it was decided after some discussion to burn oil for one year im the new buildings. The building inspector and a gentleman from NSP were im my office this morning and talked about it. We do have a gas water heater and incinerator so we will have to have some type of gas pipe into the building to give the City the required gas for these two items. They could do this with a low pressure pipe from the Fourth Street main into tithe building. They could lay a 2" pipe which would be large enough to run ththe boiler at a future date if you want to heat the buidings with gas. City Engineer: You can Moak onto the low pressure line. For the furnace you have to have a high ©ressure line and I would recommend you put in the line from the building tm Fourth Street. Councilman Nolde: Put im a big enough line so if we want to hook on at a future date we can do thils. Councilman Peterson: I eso ;rove (install line of sufficient size to accomodate furnace at some future daete; presently connect line to existing low pressure main in Fourth Street to accomodate water heater and incinerator). Councilman Nolde secondedf the motion. (Councilman Iverson abstained). RESOLUTIONS The following resolutions were, on roll call, unanimously adopted: 1. Accepting Work, Local. Improvement No. 42 2. Fixing Compensation o:f Clerk of Court. ADJOURNMENT On motion of Councilman Iveerson, seconded by councilman Nolde, the meeting adjourned at 5:30 P. M. Mayor tis l.f)9 • • • 170 • Council Chamber Stillwater, Minnesota Special Meeting August 2, 1966 4:30 R.M. The meeting was called to ordder by President Charlsen. Present: Councilmen Iverson,,, Nolde, Peterson, Powell and President Charlsen. Absent: None Also present: Lester Brower Administrator: We have an oprinion from the City Attorney in regard to the bids on furniture for the new City Hall. (the following opinion was tbten read aloud) "After reviewing the proposals as submitted for the furniture for the Stillwater Municipal!) Building, it is my opinion that the Farn- ham's, Inc. proposal has to be rejected for failure to bid by unit price; they did not subunit the proposal as required. The Sperry Office Furniture Company proposal mist be rejected be- cause, on the cover of the proposal they stated, "Prices shown are each prices", where in the proposal itself they do not clarify this point, which would lead nos to multiply various units against the price as quoted therein. An example would be where eleven units are spe- cified and the bid prices does not specify whether it is per unit or per total unit, Acceptiing the handwritten notation on the cover of said proposal would necessitate the City multiplying the unit against the bid price, and in Boo doing their bid then exceeds the next lowest bid. Therefore, it is my opinion that the contract should be let to Simonet Furniture & Carpet Co., Stillwater, Minnesota." Administrator: According to the City Attorney the Farnham bid is out be- cause they did not quote any unit prices at a11.The City Attorney feels that the Sperry bid does not comply with the specifications. Councilman Powell: Do you feeel that the City Attorney's decision is a good decision and that we area operating to the letter of the law? Administrator: Councilman Powwell, it would be difficult for me to give you a yes or no answer, to your gpaestion. The City Attorney is your legal ad- visor in any legal problems ass they concern the City of Stillwater. However, the face sheet of the Sperry Furniture Company bid would indicate that it is the low bid but the City AAetorney states that in some instances in the Sperry bid only one figure isa shown and if their figure is intended to be the unit price and if this fiigure is multiplied by the number of units listed on the bid, then it waculd appear that the Sperry bid is not the low bid. I have no idea why the Sperry bid was submitted this way. I feel that this is a difficult matter too resolve and this was the reason forrequesting a legal opinion from the Cityv Attorney. Mayor Charlsen: Simonet had the only proper bid. Councilman Powell: I move too introduce a resolution awarding the bid to the Simonet Furniture & Carpeet Company on the unit price, based upon the opinion of the City Attorney, and that a meeting of the Department Heads and the Mayor be held to review the amount of furniture required. At the time you figure out whast you are going to need, then it comes back to the Council and we will take .act;on then. Councilman Peterson seconded -the motion. (Councilman Iverson opposed). • • (August 2, 1966-continued) 171 • 2. Administrator: We had ordmers to advertise for bids on insurance; some of the insurance agents asked sae to bring this to your attention again -it isn't necessary for the City too advertise for bids; if we use the same exper- ience rating, the bid would hare to be the same figure. Councilman Nolde: The only remen I would be in favor of bidding is because one year we didn't have anybod'ly bid; the next year we had two bids - it's a matter of what's the right thi;.mg to do. Councilman Powell: If we spen.d': the money, we should advertise for bids - we do it on everything else ovetr $1.000. I move we advertise for bids oa insurance and change the date returnable from the 9th to the 23rd of Auegast at 4:30 P.M. Councilman Peterson seconded tile motion. (all in favor). 3. The Administrator reported that a reply had been received from Vice Presi- dent Humphrey's office. Mr. VaanDyk, Assistant to the Vice President stated that Mr. Humphrey's schedule would not allow him to be present at dedication ceremonies for the new municipsal building in October. Administrator: Who would you say would be next in line to invite? Mayor Charlsen: At a Chamber of Commerce meeting this morning, they want to combine an old fashioned politiucal torch light parade with the opening of the new city hall the next day : also, turning of the first shovel of dirt for the new post office and the Apple Day celebration. Councilman Nolde: i don't thimk we should turn it into a political rally. Administrator: Dave McNeil of the Chamber suggested making a big deal out of this - dedication of new streets, etc. Councilman Nolde: What about ilnviting Senator Dirksen here? Mayor Charlsen: Write a letter_ to Barth and ask him about Dirksen. Councilman Powell: How about inviting one of the astronauts? He could start out with the joke that it's appropriate for him to be here as the cost of -the new City Hall is out of this world anyway. What money do we have available to defray expenses? Administrators We can't spend any public money for this; we mould have to col- lect some. The Administrator was then asked to contact Vice President Humphrey by telephone, and again invite him to be the City's guest at the dedication ceremonies; it was the feeling of the Council that the Vice President was not made aware of the invitation and perhaps another call would be effective: 4. The Administrator reported( that a letter had been received from several property owners on Boom Road in. regard to a Summons in Application for Registra- tion of Land. The residents of' the area are objecting because Mr. Walter Wolf is planning to use the land in .question to enlarge his marina - they claim that the property has always been sewed as public domain and should remain that way. Mayor Charlsen: He was given a permit to build a marina there; he owns the land all the way to the city limits. According to chuck Thompson, there is nothing we can do about it because the land is owned by Walter Wolf. • • ',) (August 2, 1966-continued) • • Councilman Nolde: He wasn't casing that property when the new zoning ordi- nance was passed. Administrator: In other words:, he has to come in and have it rezoned. If the City has any reason to inttercede we should do so within twenty days. Mayor Charlsen: The City shouuld say something on it - have the Attorney look into this and file an answer. 5. Administrator: We have reeceived a letter from the Chairman of the Metro- politan Affairs Committee, League of Minnesota Municipalities, in regard to a meeting to be held at the University of Minnesota on Wednesday, August 3, at 8:00 P.M. The Mayor thinker somebody from the City should be there. The meeting is in regard to eutablEishing a Metropolitan Section of the League. Councilman Powell: The Leagues is against having two separate organizations; they want this Metropolitan L'mnmoission as a part of the League. Mayor Charlsen, Councilman Powsell, Councilman Peterson and Mr. Brower announced that they would attend the meeting. 6. Administrator: Tomorrow a, meeting of the Board of Equalization is to be held; people will be coming; in in regard to their taxes. Are you aware that you cannot change any of -these assessments - your meeting tomorrow is merely to comply with the laws:. Changes have to be made by the State if there are to be any. Mr. Nelson -(County Assessor)told me this; he said be sure and tell your Board of ' Equalization that they cannot change any of these assessments. The Administrator then telephoned Mr. Johnson, the County Auditor, and asked him to verify the question of whether or not the Council could change any of the assessments made during -the recent City wide revaluation. Mr. Johnson informed him that tthey could raise or decrease it to any amount not over 1% of the aggregate anoount of the total aseessed valuation. He also said that the City books 'should have been in the County's hands by the 3rd Monday of July and should /lave been ready by the let of July. Councilman Nolde: what is the sense of having a meeting tomorrow then? The law says we have to have this 'meeting and after this meeting the law says we relinquish our rights. Because the work was not done and we didn't have time to meet, we should have sppecial permission from Hatfield's Office to exempt us from that law. Go up to the Court House and ask the Auditor and the Assessor what the status is on this thing. What happens: if we have to revert back to our old books? The only records that we have ©n the 1st of July were the old records. This is a very serious thing fascinq us now - I think this problem started with the Council and the whole Council should be here at 8:30 tomorrow morn- ing to see how* are going to Handle it. The Council approved these fellows from the County coming in to revalue the property. Here we are supposed to certify our books and we haven't even hooked at a book: We haven't had a meeting. Administrator: You can't certiify to something that wasn't ready. Councilman Nolde then moved, Coeuncilman Peterson seconded, that the entire Council should be present at 9::30 A M. on August 3rd to discuss the problem at hand and work out a solution: before the Board of Equalization meets at 9:00 A.M. • • (August 2, 1966-continued) • e 7. Administrator: On the park:lag facilities assessments for the Bliss and xalinfoes, ree duced from : Court :ruled ed5t00hat toalinof00ba educed from $2,910 to $750.00 end Bliss The Ralinoff property is being sold and they want to know the amount of the assessments. The Council will have to pass resolutions reducing these assess- ments. TheteCouncildthen hen discussed been theteese eeitd emsand were of sacd a degree. Administrator: opinion that the assess - Administrator: If you think rive are not through with this case, we will check with the City Attorney: we wit:.1 just have to tell these people (Bliss and Ealinoff) that the City is not; ready to make a settlement. However. the Court ruled that we had no authority" to assess on the ortthe 9eysides• the City, in good faith felt it was benefited props Y Councilman Peterson: I don't wee bowie can accept that. Administrator: The City Attocrney will have to tell the Council what to do on this. (9) garage should be ready for the The hein plans l sand A ndeetpeaifications for the street (9) Admine trator: I hhave evhhad drsev:etalup tcomplaints au tslkabout to pthelMyrtle Street project; f e the You id should take a look ait'sthe. afire terribleasituation. This mornts there - most of ing lrwasncalled middle of the sidewalk; "That's again to come up there; about: five sections of sidewalk have to be removed be- cause. the water stands on these. I then called the Engineer and he said, all coming out of there." I know nothing about this. On the hydrants, I called Duane Elliott of Hamster Engineering. Re came over iodmo�a the hydrants; I askeed him why it was rdone and dhessaid the contractor didn't give the der would have to dismantel his nsachinery to get it around the hydrants. Ied him, "Are you working for thee City or the contractor?" This is the poorest engineering I have ever seen- in my life: Councilman Eolde: How much • die we spend for engineering that job? Myrtle and Greeley Streets; he said, "tech - Administrator: Plenty: Todisy I called Mr. Elliott and asked him who is respon- sible ncallY for r inspections on Pith, project, but we made an agreement with Rnaand we are responsible fior the whole Ron and Jack that they would9 inspect the underground work - sewers, etc." I then asked him how much it would have cost the City to have them inspect the whole Myrtle Street job and be said $750.00. ed n He said that Greeley Street was coming long goodaassessment rolls for t serious problem inspect anymore. This is a veryaren't adopted beforejnbt the done last year are not in Mir hands yet and if they lst of October, the people :living on those streets will have to pay interest for the balance of 1966, all of 1967 and 1968. The point I m is ing ly ng our EngineeringtDepartment; rying to xheican't use tthe aexcuse mofbinspecting lroads oin and charge our people two and as half years interest: ime has anothermengineeringlfirrmlannawoud lgetttheireratesg fort inspectiontand compares it with call a with the Myrtle Street job. • • • 174 (August 2, 1966-continued) • • Administrator: I finally punned down Mr. Elliott; he said,"They are respon- sible for the whole thing." :1 said," In the future you must keep me informed so I can relay the problem to.o• the City Council and also keep the public in- formed on all matters where :changes from the contract are necessary." Tomorrow he is sending us a "punch" list of all the things wrong with the Myrtle Street job - I think -there are 15 items on the list: Then -on the City Hall, I preesume you are going to get a change order - there is an island in the parking Lots; a catch basin is supposed to be on the outside of the island - it'ss right in the middle: Everything is going to have to be dug up - because of engineering; Councilman Iverson: You can't change an engineer's plan unless you have it in writing. Administrator: We told Elliiott to do something about this - it's going to cost $400 or $500 per hydrant to change them. Councilman Powell: From noww on if we have any outside engineering done, we are going to have a full tine inspector. We should have a meeting witeh our Engineer, Banister, Racchini and the con- tractors. Mayor Charlsen: Well, they won't be paid until those hydrants are moved and paid for by the contracttor. Administrator: You should make some decision of what you want done. These are the problems we are heeding and I wanted you to be aware of them. Next Wednesday at 2:00 P.M.,, Mr. Raccbini, the Contractors and the subcon- tractors are going to be berm for a meeting on the city hall; the job has bogged down something terrible. I asked Peter to arrange the meeting. Councilman Powell: Let's heave one meeting on the city hall and a separate one on the street inspections, etc. I move we have a meeting on Wednesday... August 10, 1966, at 4:30 P.M. with the Engineers for street work. Councilman Peterson seconded the motion;(all in favor.) 10. Administrator: At the new City Hall, an agreement was made with Bliss; we told him if he gave us a deed for this disputed property, we would give him the right of ingress an egress to the house on the corner. The con- tractor has taken a good& as<e of Bliss's driveway out; the architect and engineer said the only way yyou can hold this is with a retaining mall which would cost about $2,400. Wee cannot restore his driveway to the way it was before, so this is the propoosal. We will cut our driveway down to a one-way. and Bliss can have his own °driveway. Councilman Peterson: I wouIld be in favor of making it a one-way. Councilman Powell: So woulod I. 11. Administrator: I had a .telephone call from William Banister late this afternoon in regard to the 'Proposed sewer for the county property and Simpson property, etc. According toe Mr. Banister, the ordinance annexing the county property did not include one* half of the streets abutting thereon - this is causing a problem. There i:.e no access to the county property on the west or east except by using streetae- in Oak Park Heights; there are two things we could do - get an easement :from the Church, or we could get permission from the property owners. I askeed him to write us a letter giving us a plat; you will get a report on this ire writing. Councilman Iverson: Does anybody have any good news today? • • (August 2, 1966-continued) I.'5 • e 12. Administrator: We have ;e Letter from Mr. Karl Plain requesting a street light on West Willard treat Ibetween Owens and Center Streets; they have been having trouble with break-ins:, etc. Councilman Iverson: There is; a power pole there; I went out there and talked to everybody to find out where that pole should be. Councilman Nolde: I would lilts to make the motion that we instruct the City Administrator to contact Northern States Power Company and order a light,. in there. Councilman Powell seconded thne notion. (all in favor). Councilman Nolde: Mr. Felix called me; he's been out of business ever since they started the Greeley Street project; now that they have hauled in the fill and compacted it, he would flake to see some means of a car getting in front of his store once in awhile; he would like to be back in business. I would . like to move that they City Administrator check with Moelter Construction and try to work out some kind of arrangement so Mr. Felix can get back in busi- ness. Councilman Peterson seconded the motion. (all in favor) ADJOVAW W On motion of Councilman Peteason, seconded by Councilman Iverson, the meeting adjourned at 7:17 P.M. Attest: City Clerk dam (f. Mayor • • Council Chamber Stillwater, Minnesota Regular meeting August 9. 1966 4:30 P.M. The meeting was called to order by President Charlsen. present: Councilmen Iverson, Nolde, Peterson, Powell and Mayor Charlsen. Absent: None Also presents Lester Brower., Philip M. Eastwood. On motion of Councilman Noldes, seconded by Councilman Peterson, minutes of the following meetings were aspproved: July 12, 1966 4:30 P.M. July 20, 1966 4s30 P.M. Regular Meeting Special Meeting ONPINI (out of order) This was the day and time sett to open bids on a Civil Defense Van. red if The Clerksread the notice for randbids thealoud; Clerkthe infoormedayor ithei Council thatthe notice. for v bids had been bib official newt forbids ofsthesCitty, on July 2blished in eandtJuly29 19aning Casette, . official newspaper 966. The Clerk announced that four bids had been received: the following bids were then opened and read al._aods Bid No. 1 Stillwater Motor Company Stillwater. Minnesota Bid No_2 Erickson Post Co. Stillwater, Minnesota Total Bid: $2,345.00 Total Bid: $2,474.00 Bid No. 3 The Clerk announced that thae name of the bidder did not appear on the outside of this bid as required in the specifications. d be ct as it to specifi at ons.11thCouncilfman Petersonen moved that the isecondedethe motion; did Thenot conform Clerkwas instructed to retain the unopened bid in his office until claimed. Bid No. 4 Bloom Motor Company Total Bid: $2,349.00 Stillwater, Minnesota Councilman Powell: I move. that the bids be referred to the Civil Defense Director, City Engineer annd Public Safety Director for inspection and recommenda- tion. Councilman Iverson seconded the motion. (all in favor). (August 9. 1966-continued) 177 s • APPLICATIONS On motion of Councilman Powel:.L, seconded by Councilman Nolde, Cigarette and Soft Drink licenses were granted to Dennis Johnson, 1101 Nortn Owens Street for a period of one year. (f&armerly in the name of Knefelkamp). On motion of Councilman Nolde;, seconded by Councilman Peterson, a license to operate a Pop Corn Wagon was .Tranted to George Bergstressen of Minneapolis, Minnesota. From Del Farm Store, Myrtle Street, for Off Sale 3.2 Beer License (first reading). From Ralph Wilberg, 1112 -6th Avenue South, for On and Off Sale 3.2 Beer Licenses. (first reading). On motion of Councilman Powelll, seconded by Councilman Nolde, a License to operate as a Junk Dealer in tire City of Stillwater was granted to Harry Thompson of Bayport, Minnesotan. On motion of Councilman Nolde, seconded by Councilman Powell, a License to Operate Pool Tables was granted to Borge Thomsen, 317 South Main Street, for a period of one year. (nine t::abLes). On motion of Councilman Nolde, seconded by Councilman Peterson, a License to Operate Pool Tables was grantecd to Ralph Otte, 517 North Owens Street, for a period of one year. (two tallies). On motion of Counoibaan Nolde, seconded by councilman Peterson, a License to Operate a Bowling Alley, was gaented to Donald Mosiman and Glen Rarloske, 317 South Hain Street, for a periodd of one year. ( 8 alleys). On motion of Councilman Nolde, seconded by Councilman Iverson, a license to operate a Pop Corn Wagon was granted to Louis Zeuli of Stillwater for a period of one year. COMMUNICATIONS Prom Mr. M. O. Knutson, Route 2.:, Stillwater, in regard to Brown's Creek property. Mr. Xnutson stated that his propperty at Brown's Creek was no longer for sale. (he had offered same to the cityy). No antion was taken on this item. From Edward Tonat, Legislative Anssistant, Washington, D.C. (in reply to Administrator's letter to Senator Karth regarding U. S. flag for new Municipal Building.) Mr. Tonat stated he was writing on behalf of Congressman Karth and that the Congressman usually donates a flag if he is present at dedication ceremonies: otherwise, the flag can be purchansed, Mayor Charlsen: We had planned .on inviting him anyway. • 178 (August 9, 1966-continued) From G. R. Novotny, 1897 Wachtlm.er Avenue, St. Paul, requesting adjustment in sewer rental charge for propeerty at 104 South Greeley Street, Stillwater. On motion of Councilman Powell, seconded by Councilman Iverson, the adjust- ment was granted. (reduced to :P5.00 minimum). Prom Mr. and Mrs. Harold C. Bums. 520 South Fifth Street, requesting adjust- ment in sewer rental charge. On motion of Councilman Nolde, seconded by Councilman Peterson, the adjust- ment was granted. (reduced to $5.00 minimum). Prom R. H. Hedges, Sales Manageer, Rockwell Manufacturing Company, Pittsburgh, Pennsylvania, enclosing certifiicate to be presented to Mr. Ruben Jacobson (for participating in Park Meter: instructions). From the League of Minnesota Municipalities in regard to membership dues, 1966-67, Statement. From the League of Minnesota Municipalities in regard to establishment of a "Metropolitan Section". The Council was reminded that tthey bad not yet stated their intentions as to joining the Metropolitan Sectioon. Mayor charism: we attended a meeting recently; there were representatives from 23 communities. If you could have heard the attorney for the Village of Bloomington explain what is happening in the metropolitan area, you would be concerned about what's going to happen in the future. We have got to have an organisation which men present to the legislature some kind of. con-. troy and equalization of tax monies for the metropolitan area; the only way it can be done is through an organization such as this. I personally feel we should show an interest and joiin this organization; the cost would be one fourth of what we now pay the Leeague of Minnesota Municipalities. Councilman Iverson: I agree; Hit seems to me the way the whole area is grow- ing, we should have a metropolihtan area section. Councilman Peterson: I move the City Administrator be instructed to inform the League of Minnesota MuniciaalitieS that the City of Stillwater favors such an arrangement. Councilman Nolde seconded the motion. (all in favor). Administrator: Gentlemen. before we continue with the Agenda, I want to point out to you that the budget is quite critiocal; we are spending an average of $28,500 monthly; it is my duty to repozrt this to you and I would like you to give me some instructions to do someth_.ing about this. Councilman Peterson: Do you think that taking an average of $28,500. and applying that to the last five months of the year would give us an accurate figure? Administrator: It is quite acccurate according to the 1965 budget. I have asked the engineer and other deepartment heads to cut their budgets; we have now taken a girl from the Assesesor's office and Mr. Clarey has been moved from the Building Inspecting too the Engineer's office temporarily, for the purpose of getting out assessment rolls, etc. • • • • • (August 9, 1966-continued) 179 • In line with that, the engineer has replied to my request to cut expenses and has submitted a memo stating that he could remove three men from the street crew and place them on sewer cleaning for the remainder of the year; their salaries would then come out of the Sewer Revenue Fund; this would limit prog- ress of street repairs, however. It is my opinion that street repair is one of the most important in the City; I am afraid this is a bad spot to cut. City Engineer: We would continue patching streets, but it would curtail the activity. Councilman Powell: If we aree ever going to get caught up, we are going to have to cut some place. Councilman Nolde: I move that we instruct the City Engineer to move three men in his department to clearing sewers and continue patching the streets the best he can. Councilman Powell seconded tithe motion. (all in favor). City. Attorney: I would like to request that in the near future, like tomor- row, you appoint my associate:, Bud Mergens, as Assistant City Attorney, he would serve without compensation to get the experience! Then someone would be able to handle things if B am not available. Councilman Powell: I think *Lis is a very good idea; I move that Bud Mergens be appointed Assistant City /attorney, to serve without compensation. Councilman Iverson seconded tele motion. (all in favor). Councilman Powell: It has cone to my attention that there are people who think we are paying far too mooch for the Ritzer property; maybe it might not be a bad idea to give it a little longer look. Councilman Nolde: I think itR's a good stroke of business for the City; some day the land will be of benetdt to the City. Administrator: Well, think tthis over a bit, and see if you can think of any other ways to cut the budget., On motion of Councilman Molds:, seconded by Councilman Iverson, the meeting ad- journed to 7:30 P.M., this portion of the meeting closed at 5:58 P.M. 7:00 P.M. - Meeting Reconvened Present: Councilmen Iverson, 1voLde, Peterson, Powell, Mayor Charlsen, Lester Brower, Philip Eastwood, Charles Thompson, Chief Cormier, Chief Roepke. Mayor Charlsen: We have a c±ity employee who has given a lot of his time to the operation of the City of Stillwater. Every year an award is given to the public official who has contnributed most to his community; last year we pre- sented the name of our City /Administrator to receive this award. Although he did not receive the C. C. Lwdviq Award, it is quite an honor to be nominated. However, I have a letter from the League of Minnesota Municipalities and a plaque which I would now like to present to Mr. Lester Brower and extend our congratulations for this honer. • 180 (August 9, 1966-continued) • ," • • DELEGATIONS OR INDIVIDUALS None PETITIONS From Board of County Commissi..uners, Washington County, Minnesota, request- ing the vacation of a portion, of Hubert Street and Eugene Street in the City of Stillwater. Councilman Powell: If these :streets were vacated, how would the property owners get into their propert-.y, then? Administrator: The petition eras filed late this afternoon; the Engineer and Attorney will have to 1o0Tk it over. Councilman Powell: I move we accept the petition. Councilman Peterson seconded tthe motion. (all in favor). Order hearing. NEW BUSINESS (out of order) Administrator: We have a requeest from Mr.Sheldon Smith to build an office - warehouse on Commercial Avenues: this will be a metal building. Building Inspector: It does scot conform to set back and side yard require- ments and is a steel building in the fire zone; these are the two things for you to consider. Councilman Nolde: I move that we grant Mr. Smith a permit to build this building; I think it will be an asset to our community. Councilman Iverson seconded thse motion. (all in favor). Administrator: We have a letter from Banister Engineering Company in regard to street problems. The letter states as follows: . In pinning down exact locations for the final plans for the Hazel Street and Grove Street sanitary sewers we became involved in boundary problems be- tween the City of Stillwater aead the Village of Oak Park Heights. Since most adjoining communities all.aw mutual sewer and other utility construction in jointly owned streets, the report was based on the assumption that it would be permissible for the sanitary sewer to run in Hazel Street from Orleans Street out to Hubert Street to serve the new Washington County Court House. However, before we complete the final plans and specifications, it would be advisable for the Cit::y of Stillwater to obtain assurance from the Village of Oak Park Heights that they will allow construction in their portion of Hazel Street Mayor Charlsen: I would recommend that the City Engineer ask for a meeting with the Oak Park Heights Boarrd as soon as possible to get their O.K. City Engineer: I think a representative from Banister would be happy to go if a meeting was arranged. Councilman Peterson: I move tlfat Banister Engineering Company represent us before the Oak Park Heights To.An Board to try and handle this problem. • • (August 9, 1966-continued) 18l_ • EOM Councilman Iverson seconded the motion. (all in favor).' The Administrator was directed to estrange a meeting and notify Mr. Banister. PETITION From Leighton and Barbara Charlse;m, requesting annexation of dump property to the City of Stillwater. Councilman Powell: I move that thoe City Administrator be instructed to write the petitioners and inform them that although the Council does not object to this annexation, they feel at this: time it would be inadvisable to proceed be- cause of the City's petition beforre the Municipal Commission. Councilman Peterson seconded the motion. (all in favor ). UNFINISHED BUSINESS (out of order)P Mayor Charlsen: The City Engineer., Public Safety Director and Auxiliary Police Chief have a recommendation to make on the bids for the Civil Defense van. Ted Gillen, Auxiliary Police Chief'_; One question came up with one of the bids; one of the stipulations in the bid9 submitted by Stillwater Motor Company was that their bid was based on 1966 pocices and any increase in the 1967 model the City of Stillwater would pay the nnet increase. City Attorney: Then it is a void bid as they do not give a firm price. Mr. Gillen: Then the Bloom Motor Company is the low bidder and it is cur rec- ommendation that they be awarded trhe bid. Councilman Powell: I move that we accept the Bloom Motor Company bid as rec- ommended by the Public Safety Director, Engineer and Auxiliary Police Chief. Councilman Iverson seconded the motion. (Councilman Peterson was opposed). CITY ADMINISTRATOR'S REPORT 1. Cash Statement of Escrow Aecoovnt - First National Bank of Minneapolis. Principal balance as of July 15, :1966 - $1,236.97. Councilman Nolde: Is there any waaa.y this money could be in our local banks? Administrator: Not at this time; actually they are sort of nuisance things for a bank. 2. I have requested and received!! from Leighton Charlsen a statement of his ex- penses in running the landfill dunnp; this probably explains the reason for the condition of the dump site. (opeerating at a loss for first six months). 3. We have received a request fear removal of a civil Defense Siren now located on Greeley Street; the proposed mew location would be on Myrtle where the old standby water tank was. Councilman Powell: What is the reason for moving it? • • (August 9, 1966-continued) 7 e Administrator: It wodd noot be a desirable location for the new facility planned for that area. (nursing home). Councilman Nolde: I move wse inform the Civil Defense that the Council is in favor of moving this sir. -en, and would like their recommendations as to where it should be moved. Councilman Powell seconded the motion. (Councilman Iverson abstained). 4. In regard to the gravel. pit located in Oak Park Heights, the City quoted a sale price of $4,800: Northern States Power Company has now offered us $4,000. Councilman Nolde: I move the City accept the offer of $4,000 and sell the gravel pit to N.S.P. provids'ed the City will be allowed to lease the property for $1.00 per year until thee Land is needed. Councilman Powell seconded the motion. (Councilman Peterson opposed). 5. The City Attorney has emoted for an Attorney General's opinion regarding the revaluation of property in the City of Stillwater; specifically, whether or not the local board of eoinalization loses its power, in light of the re- valuation made recently, as stated in M.S.A. 273;072. Administrator: The County AAssessor has suggested that it might be advisable to invite Mr. Raemer, Deputyv Commissioner of Taxation, to come here and go - over some of these things 'filth us as it relates to revaluation. If you care to meet with Mr. Rammerr and the County Assessor, I will be glad to set up a meeting for you. Councilman Peterson: I move: that the City Administrator be instructed to set up such a meeting at the earLiest possible convenience. Councilman Powell seconded title motion, (Councilman Iverson voted no). 6. Items submitted by the aity Engineer: 1. Plans and specificattions for new street garage should be ready by Monday, August 155: If the City Council so desires, they may authorize advertising Eor bids, returnable on August 30th... or any other date afters approximately the 23rd. Councilman Nolde: I move we set up a date to advertise for bids on the new street garage, returnable the 30th of August. Councilman Peterson seconded the notion. (Councilman Iverson voted No). 2. On August 9th, Mr. Kevin Charlsen's temporary status will end; the Council should decide whether he is to be retained as a per- manent employee or Ef the budget does not permit his permanent employment. Administrator: The Engineer Lnforms us that he is in need of this employee. Councilman Powell: Is it nec.:eseary that he be either put on a permanent basis or laid off; can his tenrporary employment be extended to the end of the year? City Engineer: We have to staart deducting PERA after 90 days; his 90 days is up. • • • (August 9, 1966-continued) J.83 • Administrator: I would likte to suggest that he be an employee of the City at least until the end of the year. Councilman Iverson moved that Mr.gharlsen be retained as an employee of the City; Councilman Peterson seconded the motion. (all in favor). 3. To install an 18" corrugated pipe culvert in the vicinity of the SW corn.sar of Owens and Laurel so the area can be leveled off wo.ald cost approximately $399.00; this .euld be using city men: to install the pipe, and hiring a dozer to cover up the pekoe and level the area. Councilman Nolde: I nave wee correct the situation. Councilman Iverson seconded the motion. (all in favor). 4. The County Engiineering Department would like to have the City Council pass a resolution making Olive Street and C.S.A.11.11o.5 a through street from South Owens Street to the City Limits. This means that: all cross streets should be posted with stop signs. The County will furnish and install the signs if the City agrees to tthis: I :.euld like to recommend that this be done. Councilman Nolde: I move to introduce a resolution following the recommend- ation of the City Engineer ant County Engineer to install the necessary stop signs. Councilman Powell seconded the motion. (all in favor). See resolutions. 5. ...Since the City:buildings are not going to be on high pressure gas for this coming heating season, what arrangements have been made to supply thee water board with the interruptible type of gas heat. They at prees•nt are furnished gas through the City's meter in the Fire staticon; this service of course will be removed; the Water Board does not use enough gas to warrant interruptible ser- vice, and the new City buildings will have a firm type meter for the water heater and incinerator. Engineer: The low pressure gams main in Fourth Street is not of sufficient pressure to supply the City wilt': gas; N.S.P. is requesting permission to con- struct a high pressure gas maiin; if next year or any other year the City decides to go to gas, another line would have to be put in so it can be extended to the Water Board. Councilman Peterson: This lions now will be sufficient to handle the city build- ings next year if we want to gme on gas. I move the City Engineer be in:.strutted to inform N.S.P. to put this pipe in. Councilman Nolde seconded the motion. (Councilman Iverson abstained). 7. Items submitted byy Public Safety Director: 1. Yellow zones i:.n City need painting again. Councilman Iverson: The Jaycees offered to paint them for free. Councilman Peterson: I will briing it up at our next meeting of the Jaycees. • • 184 (August 9, 1966-continued) e Councilman Nolde: A few years ag8o they built some benches for the City of Stillwater; some of our benches sere in bad shape - mention it to them and see if they would be willing to bouild some more. 2. Remove parking meters on the west side of water Street between Chestnut and Myrtle.. (to make'truck parking zone only' in this area. Chief Roepke: You have a bad situation there; half of them have a yellow zone and half have meters (merchaents). Councilman Powell: This is a reamL congested area. I move that we follow the Public Safety Director's suggpestion. (no second) Councilman Iverson: Make it a loading zone. I would like to look at it again. Councilman Molds: I move that than Council, in the next few days, go down and view the situation - talk to 'the doctors, etc.; if it's going to be a private parking lot for a few bus::i nesemen down there, I think we should leave it the way it is. Councilman Iverson seconded Counc:i roan Nolde's motion. (Councilman Powell opposed). Councilman Powell: I can't see tarty we make a big issue out of four meters: it's his (Chief Roepke) job and heshould know. 3. Officer Ronald Johns= bas completed one year of service on on the Police force; his rate of pay should now be advanced to $500.00 per month,, effective August 1, 1966. Councilman Nolde moved for the aboave; Councilman Peterson seconded the motion. (all in favor). 4. Police Department Activity Report for the Month of.7u1y,1966- (breakdown of calls, .etc.) Mayor- Charlsen: All of this information is taken from reports already in existence; if you want this information monthly you can see it on the daily reports. The Public Safety Directoor spent four or five days just compiling this information. (The Council decided it was no longer necessary for the Police Chief to make this activity report). 8. Items submitted by Fire OChief: 1. Monthly Report of Firm Department Activities for July. Councilman Iverson moved the reportt be accepted; Councilman Peterson seconded the motion. (all in favor). 2. Request for new aerial' device (65 foot Snorkel or 85 foot aerial ladder). Fire Chief requested that Council advertise for bids on same. Councilman Iverson: Is the reason For calling for bids to determine what the actual cost would be? Chief Cormier: Yes. Councilman Iverson: I would like too discuss it with the fiscal agent -to see what arrangements could be made for the financing of equipment purchases. e (August 9, 1966-continued) 185 • • Administrator: I mould be glad tto set up a meeting with the fiscal agent. Let us say August 23rd as a tentative date. 9. Letter from Water Pollution °Control Commission in regard to Oak Park Heights sewer system (Oak Park Heights talked Water Pollution Control Commission for their opinion on whether a separaate village plant would be permitted or if they should contract with the City of' Stillwater for sewage treatment service). City Administrator: With your permission, I would like to answer this letter and inform them that the City of! Stillwater presently has a petition before the Minnesota Municipal Commission f.:or annexation of an area that includes Oak Park Heights. Councilman Iverson moved for thee above: Councilman Peterson seconded the motion. (Councilman Nolde opposed). 10. Hearing before the Minnesota Municipal Commission regarding annexation of Oak Park Heights. part of Stiillwater Township and part of Baytown Township was held on August 4, 1966. They decided to go along with City request and grant an extension of ninety dayys. If the City is rot ready at that time to go into the final stage, the Attrorney can then ask for another continuance of three and a half months. The planning must be done for thaLs proposed annexation. A planner must be hired. Councilman Nolde: What is the mast of a planner? Mayor Charlsen: I would suggest we contact Midwest Planning; but first see if Mt. Hodne is available - then report back. Administrator: The engineering on this project should be done in a prelimi- nary way - 1t will cost approximmately $2,000 for the area. Councilman Peterson: Can't we wwait until we find out what the planning is going to be so we would know the total overall cost? 11. Letter from Banister Engineering Company in regard to certain fire hy- drants on newly reconstructed Mydrtle Street. Banister Engineering explained way some of the hydrants on this street were located practically in the middIle of the sidewalk. Councilman Peterson: Let's disocass this tomorrow when we meet with the en- gineering consultant on the street problems. 12. Letter from Banister Engineering Company in regard to exchange of land with Northern States Power Comppany. Mt. Banister stated that the Citty presently owns enough land to serve 100,000 persons (expansion of sewage treatment plant) but that the City would ul- timately have to come to an agreement with N.S.P. for additional land. Mayor Charlsen: Sunnyside wants; to build storage beds east of the plant and a motel unit south of the plant.., i don't think we can do anything about this until we know what N.S.P. is go:lag to do. We want to get at least as much land back as we are going to give them. s (August 9, 1966-continued) Councilman Powell: I move that. the City Administrator be instructed to set up a meeting with N.S.P. offici:.eLs, have Mr. Banister present also. Councilman Iverson seconded the nation. (all in favor). 13. The City Attorney informs lee that someone has inquired as to whether or not the City intends to initiate* proceedings to remove oil storage tanks on property to be used for the pro/posed motel -hotel. City Attorney: The railroad deoes• not want to terminate leases until the City indicates that they want the taxnks out of there. Councilman Iverson: We discussed this matter before; the State Fire Marshall can make them move the tanks awsey from the river; we should inform the owners in a gentlemenly way to remove tMhose tanks. Who should institute the action to have them removed? The City or the State? Mayor Charleen: They are a dangger to the City but if the hotel isn't going to be built this year Councilman Powell: It would sews to me that they should be out of there by next spring; if they are notified now they would have time. The City Attorney was directed tic investigate this situation and report back.` on the 23rd of August. UNFINISHED BUSINESS The City Engineer was to report on feasibility of installing sewer in Oak Street from C.S.A.H. No. 5 to Oa:ates Street. City Engineer: I have no report: at this time, Mr. Mayor. (carry over to future meeting). Report of Fire Chief Cormier in :regard to cost of Fire Alarm panel for new municipal building. Two proposals were submitted by :Lipner Electric Company - one in the amount of $2,629.00; the other in the a:e:eount of $780.00. Councilman Powell moved that Pro/easel #2 be accepted - for the sum of $780.00. Councilman Nolde seconded the motion. (Councilman Iverson abstained). The City Attorney was to contact: Lyle Eckberg in regard to lease for parking lot with N.P. Railroad. The attorney reported that he hail contacted Mr. Eckberg; Mr. Eckberg is hav- ing Muller bring in the lease they found and he mould then take the matter up again with the railroad. The City Attorney was to inform Ntr.Frank Mardaus of 419 South Harriet Street that the Council would take action against him if the junk in his yard was not cleared away. The Attorney reported that he wrote to Mr. Mardaus informing him of the Coun- cil's decision. • (August 9, 1966-continued) The City Attorney was on Kalinoff and Bliss Judgmentwould revert Councilman Powell: I thing clarified so we to confer: with Judge Carl Gustafson in regard to Judgments assessments for parking lot facilities and inquire if the back as sem original assessment. move that the City Attorney be instructed to get this know whe::re we stand. councilman Peterson seconded tthe motion. (all in favor). On motion of Councilman Peters.wn, seconded by Councilman Iverson, the Assess- ment Roll for Local Improvement No. 42 (Resurfacing and Sealcoating) was ap- proved as submitted by the Cit::r Engineer and the hearing date was set for Sep- tember 1, 1966. (all in favor`). City Attorney was to report ink regard to Summons in Application for Registra- tion of Land (Walter Wol£). City Attorney: Wolf owns part -of the land and Moulton owns part of the land; they want to swap. Some peoples wrote a letter to the Council and asked that the City do something about it .because they thought the land was public domain. A letter should be written to etltem stating that they have to prove adverse po ion. Councilman Peterson: I move Mat the City Attorney and Administrator be in- structed to write to these people (residents of Boom Road) and explain the situation to them. Councilman Powell seconded the motion. (All in favor). NEW BUSINESS On motion of Councilman Iverson', seconded by Councilman Peterson the Build- ing Inspector's report covering activities during the month of July, 1966, was approved. On motion of Councilman Peteersswa, seconded by Councilman Powell, the following change order was approved: ($!964:83) - L.I. No. 59 Chance Order No. 1 Projects Local Improvement No. 59 - 1966 James U. Wolff Construction Co.,, Lower Sewer Service at 1524 West Olive Street necessitated by storm sewer construction: Lower Sewer Service at 1616 construction: Remove Rock over Water Main at 1211 West Olive Street Repair Water Service at 1417 Shiest Olive Street, Galvanized Service - leaking after renewal of curb setop & box Repair Water Service at 1412 Wast olive Street, Galvanized Service - leaking after renewal of curb estop & box Install Hydrant at end of Walem main extension Furnish-& Install Materials on Water main Remove & reset Existing 6" Gate* valve & Box on Hydrant at N.W.corner of(Live & Brick Streets, because of New Catch Basin location $122.07 West Olive Street, necessitated by storm sewer 92.67 32.61 18.24 18.24 110.00 271.00 300.00 188 (August 9, 1966-continued) Report of Department of Highwayre, State Aid Division - State Aid Accounts as follows: 1965 Unexpend. Balance 1966 Allotment Total Disbursements Unexpended balance Balance Available Maintenance -0- 610,980,00 10,980.00 status of Municipal Construction $ 95,720.00 46,778.00 142,498.00 10,980.00 107,498.00 -0- 35,000.00 35,000.00 ORDINANCES On motion of Councilman Petersen, seconded by Councilman Iverson, the Clerk made the second reading of, "Aaa Ordinance Amending Ordinance No. 407 of the City of Stillwater Relating too the Licensing of Bicycles". The ordinance was read Sectionn by Section, with roll call after each section as follows:Yes Councilman Iverson: Yes Councilman Nolde= councilman Peterson Yes Councilman Powell Yes Presiidett Charlsen: Yes The Mayor then asked the questtion, "Shall this ordinance pass?" followed by roll call as follows: Same as above whereupon, said ordinance was duly passed and adopted, to be effective from and after September 1, 1966. RESOLUTIONS The following resolutions, were, on roll call adopted: 1. Directing the Payment off Bills (Councilman Iverson voted No on bills for new Municipal Building oconstruction). 2. Authorizing Purchase of! Ritzer Property (Mayor Charlsen voted No). (Repassed - Not published) 3. Accepting Bid and Authorizing Execution of Contract (Civil Defense Van) Councilman Peterson voted No) . 4. For Nearing on Proposed Assessment - Local Improvement No. 42 -- 5. Fixing Sewer Connection Permit Fees for Designated Area. (Repassed - Not published) 6. Approving Appointment cf Assistant City Attorney (Bud Morgans) 7: Authorizing Through Street on Olive Street. (Repassed - Not published) 8. Authorizing Sale of Larnd - Gravel Pit (Councilman Peterson voted No) (Repassed - Not publistged) • • (August 9, 1966-continued) 1.89 e ADJOURNMENT On motion of Councilman Peterson„ seconded by Councilman Iverson, the meeting adjourned at 11:34 P.M. Attest: pfeata- Mayor • 190 e • • Council Chamber Stillwater, Minnesota Special Meeting August 10, 1966 2:00 P.M. present: Councilmen Iverson, MNolde, Peterson, Powell and President Charlsen. Absents None Also Present: Lester Brower, atiLip Eastwood, Peter Racchini, and Contractors for new Municipal Building. Administrator: It seems that vve are coming into some problems as far as the City of Stillwater _a concerned - the moving date from the present City Hall into the new facility is comina.g closer; contracts have been let for the demol- ishing of these buildings and tthis will create some real problems for the City a double move, so to speak. It is our opinion that the job. has slowed down to a point where we can see very little progress in the last couple of weeks. We are wondering if there is some reason for this - this: is why we called this meeting. Mr. Lundholm, the general cont::ractor, stated that several delays had caused the slow progress on the build:ling - delays in receiving materials; weather, etc. Upon being asked how lon.q it would be before the entire building was completed, he stated that it would probably be ready in about six weeks. The mechanical contractor stated at this point that he was sure they would be ready to heat the building 'by the let of September. Mr. Lundholm: I have o1C question - on the carpeting. We have been bassel- ing back and forth, and I want to get off the hook. The specs called for us to furnish carpeting with aen allowance of $15.00 per yard; it was bid to us low er s St. Paul One ofhyour local merchants gcot9wind ofand eit and iIdhave abeen getting aLinoleum. our other flr hard time ever since. I told him what I had in the contract and he came in with $1.00 leas for the total. I Won't care who does the work, but they should have bid to us. Of course, they would have bid the carpeting and nothing else, but we could have worked sometthing out - now I am hung on this contract with St. Paul Linoleum. I would 14dlce to have a letter from somebody telling me to do it so I am in the clear. Mayor Charlsen: If you could get out of it without penalties, the Council would appreciate it if you wouuld do it locally. After further discussion, the Council was asked what their feelings were on the matter. Councilman Iverson: I am not. in favor of the whole project; I haven't been from the beginning. Councilman Nolde: I am in faIror of spending our money locally. Councilman Peterson: I vote -go. Councilman Powell: I am in favor of doing it locally if Mr. Lundholm can arrange it to his satisfaction. Mayor Charlsen: Me, too, but: I don't want to see any penalties on you. • (August 10, 1966-continued) 191 • e Mr. Lundholm: I can take care of: that; I just brought it up; we will do it that way if that's what you want,but it's not ethical. Councilman Peterson: I'll say it: isn't ethical: How would you like to bid a home and have another contractor came in and say he will do it for $1.00 lees: Mayor Charlsen: If there is any chance of your getting into trouble . . . . Mr. Lundholm: Don't worry about me - I will take care of myself. Mayor Charlsen: well, you are going to make every effort to have this finished within six weeks. Mr. Lundholm: Yes. Mayor Charlsen: Thank you very vouch for coming in today. Administrators Mr. Racchini wouIld Like to know what was decided on the fur- niture bids. The Administrator then read the tfoLLowing opinion, submitted by the City Attor- ney: "After reviewing the progyosala as submitted for the furniture for the Stillwater Muniocipal Building, it is my opionion that the Farnham's, Inc., proposal has to be rejected for failure to bid by unit price; tlfhey did not submit the proposal as re- quired. The Sperry Office Furnitture Company proposal must be rejected because, on the cover otf the proposal they stated, "Prices shown are each prices". where,in the proposal itself they do not clarify this point, which would! lead us to multiply various units against the price as quoted therein. An example would be where eleven units are specified ands the bid price does not specify whether it is per unit or per tota:11. unit. Accepting the handwritten nota- tion on the cover of sa:,id proposal would necessitate the City multiplying the unit against the bid price, and in doing so their bid then exceeds the ne:.rt lowest bid. Therefore, it is my opiaaion that the contract should be let to Simonet Furniture & Carpet Co., Stillwater. Minnesota" Administrators Can you see why this opinion was rendered? Mr. Racchini: Yes City Attorney: There shouldn't be any conflict or any possibility of having one. Administrators We have gone Sinmonet's bid and have tried to reduce the amount of furniture we need so it will fit into our budget. We eliminated over $2,800. bit we just can't take it down early closer than that. Mr. Racchini: The contract will! be awarded on the unit price anyway - not on the face amount of their bid. The Administrator was then instrzucted to provide Mr. Racchini with a list of items deleted from the bid: an& Mr. Racchini was authorized to prepare a con- tract for furnishings. ADJOURNMENT On motion of Councilman Peterson. seconded by Councilman Powell, the meeting ad- journed at 3:30 P.M. u�u 7p Jul Mayor Attest: / '- City Clerk • • Council Chamber Stillwater, Minnesota Special Meeting August 10, 1966 4:30 P.M. The meeting was called to order by President Charlsen. Present: Councilmen Iverson,. Peterson, Powell, President Charlsen Absent: Councilman Molde Also Present: Lester Brown. Philip Eastwood, Duane Elliott. Mr. Cyril J. Mergens was sworn in as Assistant City Attorney (he will serve without compensation). Administrator: Mr. Jack Peliix is present. His store is located on Greeley Street, presently under construction. He wants to know if there is some way we can accommodate him so he .man get in and out of his property and also other people so he can do somas business. Mr. Duane Elliott: I don't soee any reason why this can't be done; we just have to be careful - the City' is assuming some responsibility then by open- ing the street to traffic. I: will take care of this. Administrator: This meeting arcs arranged in regard to the street work that is being done, street work enegimeered by the Banister Engineering Company. Complaints have been received 1 from the public in regard to the location if some hydrants along Myrtle Street. It is my opinion, and this is the first time we have had to say this, the engineering on Myrtle Street, I think, is a very poor job. I also thinik the Council should know why the sidewalks in some parts have to be replaceod. Mt. Elliott: When an item corns up to any of you gentlemen, the best answer you can give is to have them ocontact us because we are fully responsible for this work which you have hireed us to do. I don't think that Banister En- gineering has been in operation) as long as they have without giving direct, positive answers. Councilman Powell: Do you alvrays have a pre -construction conference? Mr. Elliott: Yes - in this paatticular project we had two - one in 1965 and another in 1966. This year it was between the contractors involved, the utility companies, the water ftoard, etc. At this particular meeting, one of our people took notes; a reword was kept and transmitted back to each pereword- son attending the meeting. Room has a copy; this is something I will change my policy on, however; from nc w once will send a copy to Mr. Brower and the Engineer. Administrator: The letter I htad from you on the hydrants was read at the council meeting last night; was it absolutely necessary to locate the hy- drants where they now are and if so, what is the reason? Administrator: Let's get the facts. Mr. Elliott: Les, that's what I am here for - to give you the facts. A hy- drant is best located at least 18" from the curb face. There are no hard and fast rules on hydrant locations. Administrator: Do you have army other projects that you have engineered where there are no boulevards and yooa have set the hydrants this far back from the curb? • • Yawl (August 10, 1966-continued) Mr, Elliott: I've had no previlious experience since I've been with Banister where we put hydrants in concrete. Mr. Eastwood: Why do the hydraart Locations vary? Mr. Elliott: I can't answer :}tat - we staked all of these. Mayor Charlsen: The only two II am really objecting to is the one on Myrtle and Martha Street, and the one on Greeley where you can come around a corner and bump right into them. Were those hydrants put in accoording to plans and specifications of the Banis- ter Engineering Company? Mr. Elliott: Yes, sir. Mayor Charlsen: In other word:a if w e wanted to change them we have to pay for it? Mr. Elliott: Yes, but I think eve are involved financially on this thing - if you are talking about removing: all of them we couldn't do it. Maybe I could check with the water Board andl see if they would remove them and we would then pay the Water Board for those two; I think that we just bought a couple head- aches. The only other thing I can say .on this project is that there is about a $10,000. under -run due to the eliminatioon of the crib wall: I think it will be more than a $10,000 saving on the project!. Administrator: Tell us how th_.1s project was inspected. Mr. Elliott: Part of the proj.tct was inspected by Ca City Engineer, but of course, we have full responsib_d Lity to the City of Stillwater. Administrator: What would it Ihave cost if the entire inspection would have been done by Banister? Mr. Elliott: Maybe another $1,.,000. but considering the conditions under which the contractor must work on a 'grade like this, I think this is a miraculous paving job - much better than :you could have hoped for. Councilman Peterson: Why does:m't the City Administrator, the Mayor and Mr. Elliott check these hydrants anal decide which ones they want Banister to move. Mr. Elliott: Another thing, II discussed with Ron some negotiations that have been going on in regard to the: east side of Greeley Street between Willard and Abbott Streets; the properties. an the east side are very high - normally slope easements can be obtained, but_- there are trees involved here. Between Willard and Pine a masonry wall will porobably have to go in. City Attorney: What is the adnditional cost? Mr. Elliott: It's done on a t=on basis and probably 50 to 75 tons will be re- quired - about $900.00 to $1,3800 for building walls. I am going to stop at Mr. Kaskre's house this evening - he claims the sidewalk will go on his property for haalf a foot. Administrator: The general iidea of this meeting was to know your plans on any projects that have been done; when the public starts complaining, we have to do something about it; hereafter. if you would keep us fully informed, when people call, we will have an answer. ADJOURNMENT No motion was made. Attest: Mayor 19'3 • • e City Clerk • • 194 �~ • Council Chamber Stillwater, Minnesota Special Meeting August 18, 1966 4:30 P.M. The meeting was called to oader by President Charlsen. Present: Councilman Iversonn. Nolde, Peterson, Powell and President Charlsen. Absent: None Also Present: Lester Brower,. Philip Eastwood, Peter Racchini. Administrator: We have two items to consider; one is the final decision on the furniture for the new muunicipal building. The other is, Stillwater Town- ship requested that the Council meet with some of their officials in regard to the dump. Mr. George Rydeen, Chairman,. Stillwater Township: Just to bring you up to date, we told you we had senved 30 days notice on Mr.Charlsen; that thirty days has expired; you asked us to wait awhile. We revoked the contract, but allowed him to operate on a special basis for thirty days - we still aren't satisfied. Some improvement has developed, but there have been a number of complaints again. At our least meeting we decided to come in and discuss the matter further with you. Wes can't go on as it is - winter will be upon us and . the ground will be frozen - the same thing as last year. We don't know what to do; wee hate to close it down entirely because we know the situation it would create for you, and for our own people who are using it. Councilman Powell: Are the complaints from your people or our people? Mr. Rydeen: Our people. Administrator: The problem is money - income at the site is not sufficient that he can provide the serates necessary to comply with the contract. For a period of six months he went into the red to the tune of $4,000. It's just a matter of money, thates all it is. The Council has to accept that fact; he can't operate the dlamp on the money he is receiving, no matter how much time you give him. City Attorney: Has he asked! for any increase in rates? Administrator: He submittedl a financial statement. Mr. Rydeen then requested that a copy of the statement be mailed to him, also. Administrator: If you are sizing into the dumping business, you are not going to operate a dump for the amount of money you put into it at the present time. Councilman Powell: Are you 'willing to go along with him on a week to week basis - between the two of u:s we can make inspections and have a schedule for him to meet. Mr. Madsen: Personally, I wwwuld go along with that, but I believe the City has been lax in insisting that he live up to the contract as we insist that he live up to ours. Administrator: I believe yorn gentlemen could sit here for hours and wouldn't get any place on this until -yea pay Mr. Charlsen enough money to operate this thing and at least break even. If he breaks even I would think this land would have some value some day for building purposes. • • (August 18, 1966-continued) • • 195 Councilman Peterson: We have meeting on the 23rd; would you be willing to come in and sit down with Leighton? IE he doesn't have the money, maybe we can work something out. Attorney: If the Council decided to increase payments and use that increase to get Moelter to put the propoer trenches in, he could do it. Administrator: The City Attorney may have a solution; if we can get him started on this thing, I think the C iity Council should take a look at the project and determine whether you are able to increase this fee; the other village should take a look at their procedure's - this is the only way you can do it. Mayor Charlsen: We will have .a meeting with him; we want him to follow the con- tract to the letter. Do you feel you can increase your part of the costs at all? Mr.. Madsen: I think we should' - We have got to see that it's profitable for him. An;increase in a lump sum woul:.i have to go to get trenches dug, with enough left over to put a down payment on 'the necessary equipment. Councilman Peterson: Let's asTi him down here Tuesday. Mr. Madsen: Right - are you tiling to double the cost? Mayor Charlsen: We will have eta get together with Moelter and see how much it will cost; Councilman Iverson: And check the law and see what we can or cannot do. Mayor Charlsen: We will do thast the first chance we get. Council Peterson : Do it tomorrow. Mayor Charlsen: Will you bear with it a little longer until we see what we can come up with. Mr. Rydeen: Alright. The administrator was asked to pet an estimated cost from Moelter Construction Company for digging trenches anal repairing the road, etc. The City Administrator informedl the Council that an Order had been issued by the Minnesota Municipal CommissuLon to the effect that the petition, filed by the City of Stillwater to annex: part of Baytown Township, part of Stillwater Township, and all of Oak Park Hdeights, must be dismissed. The reason for dismissal was dune to the fact that the City's petition lacked a formal census of the area propound to be annexed, as required by Minnesota Statutes 1965, Section 414.03, : Subdivision 1, and Section 414.04, Subdivision 1. Councilman Molds moved that the+Order be filed; Councilman Iverson seconded the motion. (all in favor). Mayor Charlsen: There isn't env way of carrying this any farther? City Attorney: That's correct. The Attorney General feels it will compel the Legislature to change the law; eeverybody knows we couldn't go in there and take a census without permission. Councilman Nolde: The Municipam Commission should have informed us that we had to have this census; all we did is stir up a hornet's nest. City Attorney: Maybe another Council will want to stir up another one by filing the petition again. I moved they allow the city of Stillwater to provide cen- sus for types of structures for their hearings. It's positive that the Legisla- e 1.96 e (August 18, 1966-continued) • • ture did not mean to stop all annexation procedures of this size, but that's what they did. There will be no :annexations of this size until the Legisla- ture changes that Statute. Administrator: In regard to the :Furniture for the new Municipal Building, Mr. Racchini and Mr. O'Brien have, spent considerable time on this list and have checked each item carefully :tt the warehouse. The Council should make a final determination as to whether or not their choice conforms to your deas on furniture. Mr. Racchinie We spent one whole: day in the warehouse; some slight changes were made which we felt should be : done; there are some change orders proposed. It would appear that the furniture* we saw complied with our specifications; we selected colors to be harmoniove with the rooms. This is where we stand: We also had some deletions from tithe original requirements which we went over. Mayor Charlsen: What is the delivvery date? Mr. Racchini: It's very tight; tithe order is on its way to the factory right now. Administrator: After deletions were made - $2,800.00 - the total cost is somewhere around $19,000: this is as close as we could come to it. Councilman Nolde: Are you satisfilled with everything we are getting? Mr. Racchini: Yes. Councilman Peterson: After going over this several days, are you satisfied we are getting the right kind of ffurniture? City Administrator: Yes. Councilman Powell: Do you feel thcls is the minimum we can get by with? Mayor Charlsen: We have cut out sell of the extras. Councilman Nolde: I move we enter into the contract with Simonet Furniture and Carpet Company to furnish furniture for the new municipal building. Councilman Peterson: We talked abaout paying this out of the interest re- ceived on the bonds; do you have t_leat figure? Administrator: It has been revised downward - we should probably come up with something in the neighborhood!! of $8,000 or $9,000. Councilman Peterson: Where is thee balance of the money coming from? Administrator: That is a good queestion - we have to think about the garage, too. Councilman Peterson: Can the diff.:erence be taken out of the bond issue? Administrator: The City Attorney /has ruled that we can take it out of the bond issue. I am assuming that we. are going to run short and the only thing we can do would be to sell Certifi.eates for a period of one year and make a special levy in 1967 for this purp.ese. How would the business people down:.tawn feel about trading? Paying for the City Hall furniture and the City would stake on the extra cost of paying for the flood - even $4,000 or '5,000 woulod help to offset the difference. Dave McNeil (Chamber of Commerce Manager) I am not in any position to speak for them, but would be glad to take the message back. Mayor Charlsen: We felt we could bbuild that garage for $60,000.00. • • (August 18, 1966-continued) 197 Councilman Nolde: It will be much lower than that - about $38,000 to $42,000. Councilman Powell then seconded Councilman Nolde's motion to enter into the contract with Simonet Furniture an61 Carpet Company. (Councilman Iverson abstained) Mayor Charlsen: A local businessman is interested in the purchase of the old church property (next to present C..Lty Hall) to build on it a one story business building - he made an offer of $6,:0100 for the lot. He would build a building that would conform to the ordinancues and to the site of the lot. Administrator: Please don't entertain the thought of selling this land - with our Fire trucks coming down FPourth Street, we would have a visibility problem. Councilman Peterson: We turned docwn $6;$00.00 before. Administrator: We have a letter firom Mr. John Lawrence, 1317 South Sixth Street, requesting that something be done on South Sixth Street. After every rainstorm; cars stick in the mud and they want some temporary solution for that. With your permission, I will try to work something out with the Engineer's Department and report to you later. The Simonet Puneral Home is comingg along in construction. The Council accepted their petition to be annexed and massed a resolution agreeing to annex the property, but the Village of Oak Park should also pass such a resolution they are not ready to do this. The Funeral home cannot use a septic tank for this particular business - they are stymied; our resolution says we will not furnish sewer outside the City Limits. Mt. James O'Brien: I went to see Mr, Eckberq - he refused of it. Raymie Johnson gave me a tflat No. There is a slight line we could bend here - there was a toilet there in that old building et one time; all we ;are doing on that piece of property is con- necting sewer that is already in ',existence - you're connecting again with something that's already in the ground. I wish you would get together and let us hook onto this thing; we do have that slight edge. The Water Board has:given us the water. Councilman Peterson: How many pee.ple have had to annex to get city sewer and water? Councilman Powell: would it be pesssible to talk to these people and get their feelings on it? Mr. O'Brien: We have our papers Ln for annexation as soon as Oak Park Heights will go along with it. Councilman Iverson: Could the City Attorney check this out? City Attorney: There is no legal_ question. Mr. O'Brien: It's an opinion of the Council. to push their end 19h (August 18, 1966-continued) • • Councilman Peterson: Would yoam be willing to try one last appeal to Oak Park Heights and see if they wiiLl pass the resolution agreeing to let you annex to the City? Councilman Powell: Could I sug.iest that yo•r and I go down and see Mayor Johnson? I will Do down myself: and talk to him and we will try to arrange a meeting to talk about this before the 23rd. We want to help you, but if we can keep the resolution we heave untarnished we will have a lot lees problems in the future. On motion of Councilman Powell, seconded by Councilman Iverson, the follow- ing persons were appointed Judg.rs of Election for the Primary Election to be held on September 13, 1966: 1st Ward - let Precinct Miss Irene Collins - Chairman Mrs. James Delahunt Mrs. Fred Lee Anderson Mrs. Rennie Wert lst Ward - 2nd Precinct Mrs. Lillian Rutz - Chairman Mrs. Mertis Paskvan Mrs. Harold Kimmel Mrs. F. J. Scott 2nd Ward - lst Precinct Mrs. Ethel Biorn - Chairman Mrs. Margaret Johnson Mrs. Grace Thompson Mrs. Pearl Paulson 2nd Ward - 2nd Precinct Mrs. Myrna Wihren - Chairman Mrs. Verna J. Johnson Mrs. Clara Mae Ross Mrs. Lois Karlen 3rd Ward - let Precinct Mrs. Leora Holler - Chairman Mrs. Evelyn Ulrich Mrs. Karen Hogberg Mrs. DeLoris Larson 3rd Ward - 2nd Precinct Mrs. Paula Elness - Chairman Mrs. Janette Mariana Mrs. Ella Norman Mrs. Fred Faust 1322 South First Street 1036 Fifth Avenue South 654 South Broadway 1209 -4th Avenue South 705 South Holcombe Street 421 West Churchill Street 909 South Fifth Street 716 South Owens Street 516 West Myrtle Street 207 North Martha Street 422 South William Street 232 North Martha Street 106 North Greeley Street 1018 West Myrtle Street 1215 West Oak Street 1115 West Myrtle Street 301 West Stillwater Avenue 418 West St. Croix Avenue 404 West Hickory Street 507 West St. Croix Avenue 626 North Fifth Street 1212 West Linden Street 713 North Fifth Street 213 West Cherry Street • • • (August 18, 1966-continued) 199 • Councilman Peterson asked who wage responsible for emptying the trash con- tainer located on the corner of Main and Chestnut Streets, as it was over- flowing. He was informed that Mr. Leighton Charlsen did this as a publicMpervice. The Administrator was then inetr*scted to contact him and remind Charlsen that the container needs emptyinap. Councilman Powell: I was readinag back in the Council minutes and noticed that an ordinance has not yet been drawn for penalties on overtime parking tickets. A discussion was held on this maatter, the Council instructed the City Attor- ney to draw an ordinance settings out such penalties - $2.00 if the overtime. parking fine is not paid within three days, and $5.00 if it is not paid with- in 15 days. RESOLUTIONS The following resolutions were, on roll call, adopted: 1. Directing the Payment of Billie 2. Authorizing Membership in thus Metropolitan Section of the League of Minn- esota Municipalities. ADJOURNMENT On motion of Councilman Petersotn, seconded by Councilman Powell, the meeting adjourned at 6:17 P.M. Attest: 't `-A-P-'1-A-j City Clerk di aide. - Mayor • 200 . • • Council Chamber Stillwater, Minnesota Special Meeting August 23, 1966 4:30 P. M. The meeting was called to orlder by President Charlsen. Present: Councilmen Iverson:, Nolde, Peterson, Powell, and President Charlsen. Absent: None Also Present: Lester Brower, Philip Eastwood UNFINISHED BUSINESS This was the day and time seet to open bids on Workmen's Compensation, Employer's Liability, Compreel:ensive General Liability and Automobile Bodily Injury and Property Damage aiabllity Insurance. The Clerk read the notice fax bids aloud; the Mayor inquired if the notice for bids was published, and the Clerk informed the Council that the notice. for bids was published in tote Stillwater Evening Gazette, official newspaper of the City, on August 8, 19266 and August 15, 1966. The Clerk announced that thaws bids had been received. The following bids were then opened and read al/cud: Bid No. 1 Kelly Insurance St. Paul, Minnesota Total Bid: Comprehensiwa General Liability and Automobile Beadily Injury and Property Damage Liability Bid No. 2 R. W. McGarry a Son Agency Stillwater, Minnesota $7,993.00 Total Bid: Workmen's Compensation and Employer's $4,968.70 Liability Bid No. 3 Krog Agency, Inc. Stillwater, Minnesota Total Bid: Comprehensivve General Liability and Automobile Bloodily Injury and property Damage Liabi_ity $8,664.00 Councilman Powell: i move t':hat these bids be turned over to the City Attorney and Administrator for checki:.ag and recommendation. Councilman Peterson seconded) the motion. (Councilman Nolde opposed). Mr. John Lawrence, 1317 SoutID Sixth Street, was present at this meeting in regard to a letter he had pr.eviously written to the Council (see minutes of August 18, 1966). s (August 23, 1966-continued) 201. • • Mr. Lawrence, Sixth Street is fir dire need aft having ingt omethingidone to nettoeit. The grader operator has done what he can, but the hill is impassible. I can'tt help but feel, rather than leave it until next year, something should be odone this year. Mayor Charlsens To do those twos blocks alone the cost would be 30% higher; we can't do the work this year ;as there is no money available. Jack Shelton: Anything you do :mow will be destroyed when we do fix it permanently; maybe if we went is there and put some tarvia in the gutters to channel the water, it would help. The question was then asked if barricades could be put up when the road becomes muddy, so general traffic wouldE not use the street. Mayor Charlsen: Let's have the City Engineer go up there and see if he can do something about the gutters;; it's going to be temporary whatever it is. It's on the schedule to be reconstructed next year; the grade hae to be changed on that hill altogether. Councilman Powell: I move that the City Engineer be instructed to look into this situation and take care oef the problem as he sees fit. Also, put up barriers for local traffic only& when this becomes necessary. Councilman Nolde seconded the motion. (all in favor). Councilman Nolde: Put some gravel on the bottom of the hill, too, where the school busses cross. Mayor Charlsens we went out to the dump today and took Mr. Moelter with us; he came up with an idea that hes thinks will work out there, but for tho time being it won't be what you wound call a sanitary landfill dump. Mr. Harvey Moelter: In the first place a sanitary landfill dump refers to garbage - that is simple to talfe care of, but out here there is so much material coming in you would heave to be digging trenches constantly. Another thing to consider when you are digging a trench is that the Industrial Commission requires a one and a half foot .slope on your trenches, and you would be moving anawful lot of dirt around. I suggested taking all materia::l down and pushing it back create a bench - the only thing that would be a::rposed is the face. The only reason the man has a mess out there is the fact t":hat I don't think he realized there would be that volume of material to handle. Well. that would be my suggestion. The question was raised as to where the garbage would be placed. Mr. Moelter stated it would bee covered every day with the rest of the material. Mayor Charlsen: Is it agreeabole to Stillwater Township to do it this way? Mr. Rydeen (Stillwater Town Howard Chairman) Isn't this what he is doing now essentially? Where is the fill going to come from? Mt. Melton There is fill om each side. The matter of burning was them discussed, and the conclusion was reached that limited burning would be allow:wed, provided that common sense was used as to wind, etc. Mayor Charlsen: Mt. Moelter idles estimated it would take two or three days to do this work; if there is an aedditional cost we would see what we could do about getting it started; wound you agree to that too? Mr. Moelter, you said it would be about $400.00 or $$$500.00, is that correct? Mr. Moelter: Yes. • • • 202 (August 23, 1966-continued) • • Councilman Nolde: I think we should give these gentlemen a chance to go back and talk to their to.ownship, and let them know what was discussed here. Mr. Rydeen: If our share: isn't over $50.00 I think we can handle it. Mr. Leighton Charlsen: II have an application before the Council to annex that property to the City/ of Stillwater. Councilman Powell: What is Stillwater Township's feeling about annexing this? Mr. Rydeen: As long as we can write up a deal where we could use it, it'x: fine. Councilman Nolde: Let's solve one problem at a time. Mr. Madsen: If you want to go ahead and spend .$500.00, we will contribute our share. Councilman Powell: I move. that we follow the recommendations of M. Noelter and proceed along the lines he suggested. Councilman Iverson seconded the motion. (all in favor). Mayor Charlsen: Will he gget a permit now when he wants to burn? Mr. Madsen: A permit will. be given, but the responsibility is still his. Administrator: We have received a letter from Northern States Power Company in which they set out theirs first year proposal for converting all City of Stillwater street lights too mercury vapor lights. The letter was read aloud; Councilman Iverson requested that a copy be sent to him, and asked if tale first year change was going to take place in 1966 or 1967. Administrator: We have received a memo from our Police Chief; I am very sorry to see this happen, but he wants to be relieved of his duties as Public Safety Director. Mayor Charlsen: I can cleanly see his reasons; I don't blame him a bit. His work has been without questijon whatsoever, and he is entitled to an adjust- ment in salary at the next boadget meeting. I would like to make the request that he continue at least unstil the first of the year and we will see if something can't be changed. Chief Roepke: It's not the eeompensation. There are just so many hours in a day you can work - i spend sixty hours a week in the Police Department and I can't do a good job in the Filre Department; there isn't enough time. We just don't have the personnel.) in the Police Department. Mayor Charlsen: Do you feel you could stay on until the first of the year? Chief Roepke: It wouldn't maeke any difference. City Administrator: I would strongly recommend that we do have a Public Safety Director - one man is required to coordinate the Police and Fire Departments. Councilman Peterson: I move :Mat we relieve the Public Safety Director of his duties effective Septembers 1, 1966. Councilman Iverson: I will second the motion; and would like to say that the Chief of Police has done a nice job, but I will also say that we have two good men running these departmnents very well, and they are both to be commended. (all in favor of Councilman Pe eterson's motion). r • • (August 23, 1966-continued) 203e Mr. Duane Elliott: There, is a problem with the sidewalks on Union Street, presently under conetruct.:Lon. 'There are window wells along the street which should be filled bemuse of drainage problems. Councilman Peterson: Do .the property owners want them filled in? Mr. Elliott: Yes. I woumLd recommend that this be done. Councilman Iverson: Did they agree to this in writing? Mr. Elliott: No, but we talked to them at 3:00 or 4:00 this afternoon. Mr. Moelter was going to get a masonry contractor in there tomorrow. It shouldn't add greatly to the cost; I think the net result will cost less than the total amount now. Councilman Peterson: I mime that the Engineering Department be instructed to -receive in writing, pesrmission from the property owners to block off these openings and fill in the voids. Councilman Iverson secondasd the motion. (all in favor). Mr. Elliott: On Greeley :Street, at the south end of the job, there.is a property iron indicating that we w:,LLI be constructing the sidewalk about one half foot on Mr. Kaske's property, Ikut I had the County Surveyor measure, and his survey is not the same as Mr. Ka:mke's. It's a case of whether or not we place the sidewalk here or have a salightly narrower sidewalk. Or, we could shiftit6" away from the property lime and make a boulevard two feet instead of 21/2 feet. If I were to do it, I monad put it where the property line is; in the event of a dispute you do have a rregistered land survey. If we put it in where the land survey shows, I suppose hne will sue. Mis survey that he has is very old - it could have shifted over tlke years. Councilman Peterson: I tikink we should do it according to the current survey. City Attorney: By Jim Siraonet's survey? Mr. Elliott: Yes; it's ozne and a half inches from the line we originally established. City Attorney: Do you havre any pictures of the property iron? Mr. Elliott: No, but we :should get some. The City Attorney stated Ike would see to it that pictures were taken before the sidewalk is put in. Councilman Peterson: I move we instruct the Engineering Department to follow the County Surveyor's survey in regard to the sidewalk on Greeley Street - a half inch tolerance is :fine. Councilman Iverson second.led the motion. (all in favor). Mr. Elliott: I just thouught I would mention this to you because I am not going to go there (to Mr. Kaske's house) any more. A discussion was held at 'this time in regard to oil tanks located near the St. Croix River. City Attorney: Mr. Sauvaogeau says that the city can compel' the oil companies to remove their tanks if they are a safety hazard to the city. I will write to Mr. Mullin of the N. P.., Railroad and ask him to come over in regard to that lease for the parking lot., and at the same time ask him to meet with Hugh Anderson and I in regard ttto the removal of these oil tanks. • (August 23, 1966-continued) silman Peterson: If we +tell them to move, are we responsible to move City Attorney: Hell no; the: railroad has the lease: they can tell them to move anytime they want to. The Attorney was then direct:ed to arrange the necessary meetings. Peter Racchini: We have a problem with the precast terrazzo floor tile we ordered for the new building. The contractor says he cannot lay this floor because it's thicker than originally specified. These tiles are 11/4" to 1- 3/8". They were supposed to be 1" thick. The tile was purchased from a dealer who was going out of business - it was sold to a Mexican firm, there- fore, there is really nothing we can do except reject it and not purchase it. You have three alternatt3ves. You can put in quarry the as originally specified in the base bid; ;precast terrazzo that is thinner, or cast in- place terrazzo. I would lifle to look into these three possibilities and come up with a reconmendatiem. Councilman Peterson: We don't have to accept this terrazzo that isn't the right size? Mr. Racchini: You may be attack for transportation. City Attorney: I don't think it should cost this city one dime, Peter. Councilman Peterson: Check this and come back with another recommendation. NEW BUSINESS Memorandum from Fire Chief .Cormier requesting that applicants for the Volunteer Fire Department boa required to take a medical examination prior to acceptance. Also, the C.^aLof requested permission to attend the Minnesota State Fire Chief's Fall Con:,Eerence to be held on September 18th and 19th in St. Paul. Councilman Peterson: I movsa that both of Fire Chief Cormier's requests be granted. Councilman Iverson secondedf the motion. (all in favor). Mr. elekum (Director of Recreational Facilities): During the storm we had in July, the roof was blown of the men's dressing room at the Lily Lake bath house. The Administraetor contacted the insurance company and they sent a man out. The Administrattox asked me to get an estimate of repairs - the estimate from Bluff City were $958.00. The insurance company then sent out another man, from Saeger ends., and they estimated the repairs at $795.00, but they want to take $150_00 off for depreciation. Actually, when the roof went, I was glad; in the summertime it is dark and unsanitary in there I worald Like to forget about putting a new roof on, and put in dressing stalls insttead. We can do all of this work with the lumber salvaged from the roof. I want to put a two inch steel pipe in the ground, extend it several feet above the wall, and then string barbed wire around it - it will cost about $1125.00 or $120.00. Councilman Powell: I thinkk it's a good proposal, but could anyone sue the City if they should get hunt on this barbed wire? Mayor Charlsen: No. Councilman Peterson moved .that Mr. Blekum be instructed to repair the Lily Lake bath house as he suggested; Councilman Iverson seconded the motion. (all in favor) . • • (August 23, 1966-continued) 205 Letter from Wilfred R. Buhl, Project Share Chairman, Greeder -Rinds -Comfort Post No. 323, requesting thalt the City approve placement of a clothing drop box in one of the City parkis.mg Lots. (Project Share is a public service sponsored by the V.F.W.; use.a clothing will be distributed to those living in economically depressed arrsas. particularly Indian reservations.) Councilman Peterson: I moves that we give permission to install this drop box. Councilman Iverson seconded the motion. (all in favor). RESOLUTIONS The following resolutions weere, on roll call, adopted: 1. Directing the Payment of Bill (Lipner Electric Company) (Councilman Iverson voteed No) 2. Ratifying the Sale of Land to the Postmaster General of the United States (Councilman Iverson voteeed No) ADJOURNMENT On motion of Councilman Peterrson, seconded by Councilman Powell, the meeting adjourned at 7:04 P. M. Attest: Mayor • 206 e • council Chamber Stillwater, Minnesota Special Meeting August 24, 1966 4:30 P. M. The meeting was called to carder by President Charlsen. Present: Councilmen Iversone, Nolde, Peterson, Powell. and President Charlsen. Absent: None Also Present: Lester Brower, Philip Eastwood NEN BUSINESS Mr. John Ogren appeared befobre the Council and explained that he would like to have the Council consider trading land with him so he could have an approved filling station on the corner of Main and Third Streets. The old building now owned by h:.im would be torn down. Mr. Ogren presented plans to the Council in deta.e ile the Clerk then read the following opinion from the City Attorney: "Regarding the question) of trading land now being used for municipal parking lotee, it is my opinion that where a portion of a parking Ilot is traded, and an equal amount of land is involved in tHhe trade of equal value and utility, this in noway would aaffect the general obligation bonds covering said parking lots. In accordance with thee City Charter. there is nothing to prohibit the City Coumcil from exercising its discretionary right to buy and sell or trade land, so long as it is to the benefit of the City off Stillwater." Mr. oaman Springsted was pre -anent at this meeting, at the request of the Council, to discuss means lief Financing a secondary street program - purchasing of equipment, etc. Mt. Springsted recommended establishment of a flat charge per front foot for street work - a reasonaable fee for now and the future, and the rest could be obtained through a general tax levy. Re suggested also that the city borrow only enough money foer a season's work, instead of trying to finance a five year street program.. The City Engineer was then directed to survey streets and determine the estimated cost for an overaeLl street improvement program in the City. Mr. Springsted stated that interest rates at present are very high and will remain high for the rest of the year. The Administrator was then asked to present figures to the Council on the total cost of projects and also how much was spent for engineering services. On motion of Councilman Peterson, seconded by Councilman Powell, the bids on Comprehensive General Liability Insurance, which were opened on August 23rd, were rejected, and thee Clerk was directed to readvertise for bids returnable September 6, 196.6, at 4:30 P. M. The Council felt that personal injury insurance (against liable, false arrest, etc.) should be included ins the City's coverage. e (AUGUST 24, 1966-continued) 207e Mr. Peter Racchini had been dilrected at a previous meeting to make a recommendation in regard to flloor tile for the new municipal building. (see minutes of August 23rd). Mr. Racchini stated that the tile selected by the Council could not be used as it was too thick; he suggessted that quarry tile be used, as originally specified. On motion of Councilman Nolde„ seconded by councilman Powell, the Administrator, Mayor, and Mr. Racchini were cEirected to select a color in quarry tile and order the necessary amount. ADJOURNMENT Onmotion of Councilman Nolde, seconded by Councilman Powell, the meeting... adjourned at 6:30 P. M. Aseaddav Mayor Attest: 9,08 Council Chamber Stillwater, Minnesota Special Meeting August 30, 1966 4:30 P. M. The meeting was called to orzder by President Charlsen. Present: Councilmen Nolde, Peterson, Powell, and President Charlsen. Absents Councilman Iverson. Also Presents Lester Brower, Philip Eastwood, Ronald Ehlinger. UNFINISHED BUSINESS Administrators I asked the question of the City Attorney, in the event. the City moves into the new facilities and the building is not completed, is there any possibility that the contractor might take the stand that we have accepted the building? City Attorney: None at all. This was the day and time sett to open bids on construction of a new str garage. The Clerk read the notice four bids aloud: the Mayor inquired if the notice for bids was published, and Uthe Clerk informed the Council that the notice for bids was published in thee Stillwater Evening Gazette, official newspaper of the City, on August 19, 15566, and August 26, 1966, and in the Construction Bulletin. The Clerk reported that one bbid had been received. On motion of Councilman Peterson, seconded by CouncilNaan Nolde, the following bid was opened and read aloud: Bid No. 1 Heinlein, Inc. St. Paul, Minnesota Total Base Bid: $59,894.00 On motion of Councilman Peter:eon, seconded by Councilman Powell, the bid was referred to the Administrator, '.ity Engineer and City Attorney, for study and recommendation at the September 1st meeting of the Council. (all in favor) The Administrator read a letter written to Dean Lundholm Ccnstruction Company by Peter L. Racchini, Architeect, which stated in part that the Council had rejected the precast terrazzoo floor tile and agreed to accept quarry tile instead. Mr. Racchini statedS that the color selected was Canyon Red, manu- factured by the Murray Tile Company. Letter from Mr. Ralph Oszman, Wayzata, Minnesota, expressing a desire to purchase the old fire ladder •owned by the City of Stillwater for the amount of $200.00. Councilman Powell: What do yam think about the price, Ron? • • e (August 30, 1966-continued) 209 e • City Engineer: ladder. It's double this price we paid for: we have no use for the Councilman Holde moved the City dispose of the ladder for $200.007 Councilman Peterson seconded the motion. (all in favor). Administrator: The Attorney says it's o.k. to do this - I will write to Mr. Osman and inform him he can ;pick up the ladder. Mr. John Ogren appeared befores the Council at this time. Mr. Ogren: Last week I appeared before the Council with a proposal to exchange properties in downtown Stillwaster. we are to sustain costs of removing our buildings and switching property so they will end up in proper form for a city parking lot. Your City Engineer gave us an estimated cost to make this property into a city parking lint - it amounts to $4,689.59, which includes $1,787.50 for removal of concrete sidewalks. In talking with the engineer, we can reduce this and will accepet the responsibility of removing everything. $405.00 for city labor is inclladed in this total also, so if that were taken out it would amount to $3,184.59. This is putting the property in condition to blacktop. Mayor Charlsen: Is that an actual. or estimated cost? City Engineer: Estimated. Councilman Molds: You will tare over the Sheldon Smith station and you are going to fix it up? Mr. Ogren: We will lease the artation from Sheldon. Councilman Peterson: what do von estimate the cost of remodeling the station? Mr. Ogren: About $15,000. Councilman Peterson: Where are/ we going to get the money? Me. Ogren: When we leave the ;premises, the buildings will be out: holes will be 'filled so the surface will lbe suitable to start laying blacktop. It's an estimated cost to the city of .¢.'3,184.59. Mayor Cbarlsen: How much money is in the parking lot fund? Administrator: You have on head, from the proceeds of the parking facility bond fund, $31,000. Of the originall issue that was sold, $31,000 remains. I would presume that bonds were sold far the purpose of acquiring and improving parking lots. Councilman Peterson: I think tithe City Administrator should check out the bond fund to see what is earmarked tfor funds and report back on Thursday, September lst. Assume that nothing woulad be collected on the assessments that are being appealed in Court: the least ammount we could use. Councilman Powell: I move than the Attorney check into this with the City Administrator and report back at our next Council meeting, as to the legality of this and the amount availablle. Councilman Peterson seconded this motion. (all in favor). Mr. Janes O'Brien: The last tiine we met in regard to the sewer for the Simonet Funeral Home, it was left that sill Powell would see Raymie Johnson and talk to him about letting us annex to the City. I talked to Eckberg and he said he would go along with it, but then I taiLked to Bernie again, and as far as I can tae, the answer is negative; he won't gi_ee - he says he will, but there is no action. • • 210 • (August 30, 1966-continued) The sewer I was telling you abaout is twenty feet inside of our property. I can't see where we would be brreaking a law by using that sewer. Councilman Nolde: Because of 'the fact that it is outside the City Limits, we do not have the power to assess. Mr. O'Brien: I can answer it tthia way - after 102 years in business, I think you know we are honest; we wi1:.L sign a letter saying we will pay our share of any assessments. Councilman Nolde: This is whatt i am getting at. Mr. O'Brien: We will be glad tto give you that letter. Councilman Powell: I move that! Simonets be granted sewer on the new site of the funeral home; that they be allowed to connect the sewer line that is already there, provided they frsrnish the City with a contract stating they will pay their share of any fu*ure assessments that might be levied. CityAttorney: Also, that the cnly reason they are getting sewer is because there is an existing line there. Councilman Nolde seconded Councilman Powell's motion. Councilman Peterson: I abstains. 1 am not opposed to it, but I feel that we forced others to come in to them City to get sewer, and I would just rather.... not vote. City Attorney: include in thatcontract that at the first opportunity they will annex to the City. Councilman Nolde: We will have to approve their contract at our next meeting anyway. Administrators We had a meeting with the contractors who are going to. build the new post office building (Maurice Mandell a Associates, Inc.); they have asked us to vacate these premises by next Tuesday: I then called Mr. Knapp. and through negotiations we were able to get an extension until the 22nd of£ September. I informed Mr. Lundkrolm that we would bemoving into thenew building on the 19th of September whether it's finished or not. I would like approval from you to write a letter to Mr. Knapp agreeing to be out ofthis. building by the 22nd of Septembear. Councilman Powell moved for the above; Councilman Nolde seconded the motion. (all in favor). RESOLUTION The following resolution was, onroll call, adopted: 1. Authorizing Sale of Fire Ladoder ADJOURNMENT On motion of Councilman powell, seconded by Councilman Nolde, the meeting adjourned at 5:16 P. M. Attest: 44„, of a.'/dLGW, • 211 e • Council Chamber Stillwater, Minnesota Special Meeting September 1, 1966 7:30 P. M. The meeting was called to ord4er by President Charlsen. Present: Councilmen Nolde, Patterson, Powell, and President Charlsen. Absent: Councilman Iverson Also Present: Lester Brower, Ronald Ehlinger UNFINISHED BUSINESS This was the day and time set: for hearing on the proposed assessment for the following street improvements,:, Local Improvement No. 57: Mulberry Street Water Street Third Street Myrtle Street Churchill Street Sixth Street Olive Street William Street Owens Street Second Street Center Street First Street Second Street Sherburne Street Hancock Street between between between between between between between between between between between between between between between RESURFACING N'. Owens and N. Fourth Streets E. Myrtle and E. Chestnut Streets E. Orleans & 387.46' N. of School Street Main Street & 105' E. of Water Street S. Third and S. Greeley Streets SEALCOATING W. Pine and W. Olive Streets S. Main and S. Second Streets W. Mulberry and W. Myrtle Streets W. Pine and W. Olive Streets E. Myrtle and E. Nelson Streets W. Myrtle and W. Ramsey Streets E. Willard and E. Orleans Street S. Willard and E. Orleans Street W. Linden and W. Myrtle Streets Sixth Avenue South and South Seventh Street The Clerk read the notice for hearing aloud; the Mayor inquired if the notice for hearing was published, an& the Clerk informed the Council that the notice for hearing was published in tithe Stillwater Evening Gazette, official newspaper of the City, on August 18, 19866 and August 25, 1966, and copies were mailed to all known property owners affected. The Mayor then opened the beaming. RESURFACING Mulberry Street between North Owens and North Fourth Streets Moody Sorenson 422 West Mulberry Street i have 100 feet frontage; the City also has 100 feet down below my property; what I am puzzled about is whys they don't take care of that. You used to clean it up and keep it trimmed so people could walk by. Also, there is only one little light for two whole blocks there; it doesn't give much more light than one candle would do. Mayor Charlsen: Do you have ashy comments to make on the resurfacing of Mulberry Street? Mr. Sorenson: I don't know: II don't know much about what it would cost per foot. (September 1, 1966-continued) Administrator: The cost per foot,: is $1.45. Mr. Sorenson: If I pay that tonight would I get a discount on it? Mayor Charlsen: If it's paid byY October 6th there will be no interest added to it. Mr. Sorenson: Does the City own the property up there where I live? It's going to rack and ruin. we haven't maintained City Engineer: we only own the. 66 foot right of way; it this year. we will probably- take care of it later on this Fall. Mayol make of that to r objectionsonthe Engineer stree°tlwork orayoureassessment? clean it up. You have no objection Mr. Sorenson: No - that's alrilght. Mayor Charlsen: Does anyone elfse wish to be heard on Mulberry Street? (no one else appeared for or aggainst the assessment on Mulberry Street). Water Street between East M t:.le and East Chestnut Streets No one appeared for or against: the proposed assessment on this street. Third Street between East Orlee ns & 387.46' N. of School Street Thomas Darrington 1342 South Third Street there seemed to be The way I heard people talk before this meeting tonight, for the work already done on the street, or for some confusion as to whether or not this meeting was called for the purpose of making arrangements to pay making additional improvementes. Mayor Charlsen: This work wan done last year; we now have the total cost of the project and we know how mach we have to charge per foot. Mr. Dacrington: The work was. done before etaiyone knew how much it was going to cost? How long do we haves to pay --- Mayor Charlsen: 3 imagine we will put it at three years with 6% interest added to it. Mr. Darrington: We have a ctfiance to indicate our preferenceasto whether or not we want to take advantage. of that three years or pay Mayor Charlsen: Yes; usuallfy that's the way an assessment on a street et he done. cash within thi:_rty days there will be no interest, otherwise, it's The Council sets the length .o•E time a person can make the payments; wants to pay added on to your taxes. Mr. Bernard st. Clair 804 South Third Street Maybe I have the wrong figurres, but it seems the original figures given us were lower than this - something like $1.03, or am I wrong? Administrator: The originaIl hearing was held on March 30, 1965; at that time the estimated cost as reported by the Engineer was $1.03 per foot if the city were to pay 25%. Apparently/ this cost is running a little bit over the estimate. Mr. St. Clair: $1.45 is what we will pay - is the City paying a percentage? • • • • (September 1, 1966-continued) 213 City Engineer: Yes - 25%. The reason for the increase in cost is because of the paving material used by the con',Lractor which we did not count on. We estimated the material would cost about $'.1.50 per ton, but the paving material cost $19.00 per ton - that's where tithe bulk of the difference comes from. We were going to patch the holes oursel..ves before the contractor did the paving, but because of the flood and the raiLnstorm we didn't get around to it. Mr. St. Clair: My neighbors c]Baim they did it. City Engineer: Maybe on some al them, but not all. Mr. Edward Bliss Third & Mulberry Streets According to Ehlinger, the orieginal figure was $41,000; it cost $49,000. there.The difference between $1.03 and $:1.45 is 420 - there is a little discrepency City.. Engineer: The $41,000 Maus the total aggregate for resurfacing and seal - coating; $49,000 is also aggrragate figures for both. The resurfacing was the bulk of the project. Mr. Bliss: What was the original estimate on resurfacing? Administrator: $30,214.69. S:salcoating was $11,416.32. Mr. Bliss: The sealcoating ram less and the resurfacing ran more? Administrator: Yes, sir. Mr. Biiss: Does this include the City share? Administrator: Yes. Mr.. Bliss: On this basis you went 60% or 65% over on the cost. Councilman Peterson: We ran $*2,000 over our matting cost; that's 40%.. Mr. Bliss: That seems too muc1i to be off. The sealcoating doesn't concern ma, but the matting does. Thils is a little bit out of line compared to what we bargained for. Why the addlitional cost? Mayor Charlsen: The Engineer explained why the original cost. Mr. Alfred Christensen 517 Borth Third Street Who pays for the library, the Mater Board and the churches on Third Street? And the City Hall and Fire Staatioa - who pays on these things? City Engineer: The churches pay assessments - the City doesn't pay. Mrs. Gene Beck 821 South Third Street S would like to go on record :is objecting to paying $1.45 per foot for a new street when we didn't get a mail street; we got patches: The same thing we had before - free: Mr. John Strutt 1314 South Third Street At the meeting before it was :mentioned that this was a county road and the county would kick in for twelve feet in the center. City Engineer: The County wi.L1 not do it on a resurfacing project - they allocate money for county roaals within the city - all roads. Mr. Strutt: They allocated $:L,200 per year for all streets within the City? City Engineer: Yes. 214 (September 1, 1966-continued) • • Mr. Strutt: The assessment oon major traffic streets should be reduced because we receive more traftfic. I think there should be an adjustment made for it. If this is a coounty designated road it should receive a little more benefit. Mayor Charlsen: Do you thinAk Third Street gets more traffic than Myrtle Street? Mr. Strutt: Yes. City Engineer: Prior to fitting it, Myrtle Street was the heaviest travelled street in town - it's probably more so now. Mr. St. Clair: It would be :interesting to see Third and Fourth Street traffic compared. Is this jvust one of the consequences we must accept by Eying where we do, or is therre anything we can do to get justification? Mayor Charlsen: If we tried to direct traffic to some other street we would be told in no uncertain terms where to go, and you can't blame them. There is an awful lot of streeet work to be done in the City of Stillwater; our streets weren't built fon the traffic they receive today - the base isn't there. In order to buiild a new street today you have to go down sometimes 30" to get a good blase. The cost is excessive. Councilman Nolde: Is there wary way we can get more money from the County for Third Street? Administrator: This same quesstion was asked at the original hearing, by Mr. Howell. Administrator then read portions of minutes of Improvement Hearing held on March 30, 1965. To further answer your questiion, in the event Third Street was ever rebuilt with a six or nine ton axel lload, then I believe the County would be asked to pay the cost for the center twenty-four feet. The property owner would then pay the balance on either sidde of the street plus sidewalks, curb and gutters. Mayor Charlsen: Does that answer your question? Mr. Strutt: I got the answer-. Mr. Larry Axdahl 822 South Third Street The Engineer said the street crew had to do some patching before the contractor did the paving; whey are we being penalized because the City wasn't there? Mayor Charlsen: I wish you umeuldn't use the word, penalized. Mr. Axdahl: 400 a foot is quaite a penalty to me; we weren't affected by the flood up there. Administrator: The costs to the City of non -allowable items under Flood Control were much more than a:mticipated at the time. If the City had not protected the downtown area, the entire sewer system of the City would have been in iretty deplorable condition after the flood. The monies spent out of the general fund not only 'protected the downtown area, but the entire City. I believe that we can may the money spent for flood control did benefit the entire city because we dint save an entire sewer system. Our final audit has been comp:slated on the flood control account now. We have already received $252,000 from the government which we paid bills with, and we will receive an additional $39,000, approximately. • • (September 1, 1966-continued) 215 • Mr. Bliss: As long as the City is receiving this $38,000 for flood control, and they have already assessed the people for what the City should have done, maybe some of this could be t"_hrown back into something else. Mayor Charlsen: That's already earmarked for something else. Administrator: We had to sel".1 Certificates of Indebtedness, and that money will pay them back. Mr. Amdahl: This $12,000 over on the contract - wouldn't it be better to wait until the City did the patching before the contractor came? Mayor Charlsen: The City didrn't get through until the first of the year cleaning up after the flood. City Engineer: You may be intterested to know that the cost of streets we are resurfacing this year is estimeated at $1.51. Mrs. Beck 821 South Third Street As long as you have an estimatled cost and you let it out for bids, why don't you reject bids? Why not throw them out if it's over the estimate? City Engineer: It's all base on quantity. They come in under unit prices. Administrator: The bid acceptcsd on this project was for $33,886.00 - actually the bid was $7,000 under the estimated cost. The difference came in the unit prices for furnishing asphalt ihefore the streets were paved, etc. Mr. Amdahl: Well, where does +the difference come from? The Engineer then quoted figures as submitted in the bid, and actual cost figures. Mayor Charlsen: Is there anyone else from Third Street who wishes to be heard? Mt. St. Clair: Will anything atone of our protest? Mayor Charlsen: Evidently these are only four property owners here from Third Street: that is not a very good] percentage. Mrs. Beck: I believe I made myy protest on the patches. City Engineer: I will go up there and take a look at your block. Councilman Nolde: Can we get ehe contractor to come back and do the job the way it was supposed to be done?? Mrs. Beck: It really isn't in terrible shape, but the patching machine broke down in front of our house; we didn't get the same street as everyone else. Mayor Charlsen: Check that out_, Ron, and see if something can be done. Myrtle Street between Main Stre„tt and 105' East of Water Street No one appeared for or against the proposed assessment on this street. Churchill Street between South 'Third and South Greeley Streets Mr. Howard Ford 905 West Churchill Street I came dcwn mainly out of curioucsity; I have learned a few things. I have been working with the State for a number of years, and if they are going to build something - whatever it might bee - they are given an estimate. Once an estimate (Septbmber 1, 1966-continued) is given, as many people as wish can bid on the particular job. Three are chosen, but not necessarily thee lowest bidders. Once the contract is awarded to one of them, the contractor is entirely responsible. Only two things can change it - an act oof God or a strike. If there are no strikes or anything they have to go thr.tough with it at that cost. This is what I was wondering - why this would ':not be a good procedure here. The estimated cost is made by the City Enginue:er - then he advertises for material on unit prices. In this particular came, instead of nineteen tons they used 330 tons. City Engineer: Under no circumstances can we take the highest bid unless we can prove everybody else is :among. Councilman Powell: I think thnat it would be proper at this time to state that our Engineer has been very accurate over the years on his estimating. Mr. Axdahl: I was going to ask if the City picks up pt29% onsaalall ustreetso;man s that were resurfaced with no megard as to how many logic will tell you that Thirdd Street is one of the busiest streets going to the South Hill. Mayor Charlsen: People will not stand still for that kind of logic; Stillwater used to pay 10% and we have increased it to 25%. Mr. Amdahl: I suppose it wou:aLd be illegal for you to put up a toll gate up there? Mayor Charlsen: Anyone else eon Churchill Street? (No one else appeared for on against the proposed anent on this street). SEAI.COATING Sixth Street between West Pima and West Olive Streets Boone appeared for or againsat the proposed assessment on this street. ((live Street between South Maain and South Second Streets No one appeared for or against the proposed anent on this street. William Street between West 1lberry and West Myrtle Streets No one appeared for or againset the proposed assessment on this street. Owens Street between West Pine and West Olive Streets Albert Janke 312 South Owens Street l that think is in Olive on Owens lstay way. Ia goingtobefixed? Mayor Charlsen: Not in thise contract. Councilman Powell: Greeley is going to be nice and new - Olive is going to be nice and new, and than one old block will be stuck in there; something should be done about that. Second Street between East ((Myrtle and East Nelson Streets No one appeared for or against the proposed assessment on this street. r 1 L • • (September 1, 1966-continued) 017 • • Center Street between West Myrtle and West Ramsey Streets No one appeared for or against the proposed assessment on this street. First Street between East Willard and East Orleans Street No aye appeared for or against the proposed assessment on this street. Second Street between East Wiuulard and East Orleans Street Mr. Michael Doe 1337 South Second Street I am just curious of what them cost is for sealcoating. Administrator: 230 per front foot. Mrs. Michael Doe: The peoples living on Third Street better move. .k Mayor Charlsen: You will get it one of these days. Sherburne Street between West= Linden and West Myrtle Streets No one appeared for or against the proposed assessment on this street. 9 Hancock Street between Sixth .avenue South and South Seventh Street No one appeared for or against the proposed assessment on this street. Mrhiss: The estimated costa on this project was $41,000; the bid was $33,000 and -the final cost was $49,OO44; I'm still not sure where these differences came noel City Engineer: You have publiications, legal costs, engineering costs. Citp Engineer: The wearing coourse was figured at 3,800 tons at 6.70 per ton; we Wound up using 5,000 tons. Mr. Bliss: I think we have scone nice streets regardless of what they cost. but I want to know where the cost is. City;Engineer: We have a heavvier mat in some places because the gutter line is four or five inches: the weaver could not bend to fit the crown they had to pet Sn. Mr. Bliss: O.M.; I am happy. Mr. Robert Thompson 917Worth Owens Street I don't have anything on the asssessment, but if some day when your man is coming around with his load oft hot mix and his little dump truck. I wonder if he will come down in front of the store and fill up that hole. Mayor Charlsen: Mark down Nonth Second Street in front of the Lowell Inn, too. Mr. Thompson: As you know, tire Chamber has been trying to get everyone downtown to sf:eep up and clean up everyything; if we have to do it by hand we will do it. but we are wondering if there in some way we can get a dump truck to shovel it into. At the next Chamber mee°eing we will schedule something for September. Once we get it that way, it can be :kept that way. • • • 2 I_ H (September 1, 1966-continued) r • Mayor Charlsen: I reconmenoded that the Civil Defense Director be contacted: he said he was pretty sure thatt somebody would be available to operate a vehicle to be used. Councilman Nolde: When the time comes, call the Administrator: he will see that someone comes down. Administrator: The Fire Deppartment tanker has been equipped with a pump and this has been used on variouts streets around town. Our street sweeper has given us an awful lot of troouble. Mr. Thompson: I think that: should be brought to the attention of the Chamber; forget about the sweeper and have everybody man a broom. Mr. Bliss: Do we have to b.cy our brooms from Thompson Hardware? City Engineer: Barring elei$tant stampedes, the street sweeper and the tanker will be downtown at 5:00 A. 11. tomorrow morning. Mayor Charism: I will now class the hearing on local Improvement No. 42; I would like to recommend that we carry the adoption of this assessment over until the 6th of September. The City Attorney was to suttmit an opinion at this tine in regard to tj:e exchange of land with Mr. John Ogren. II The Administrator read the sbllowing opinion aloud: "There now exists in the fund allocated for parking lot facilities, certain sums of money; this fund having arisen through a bond issue in accordance with resolution Mo. 2581. It has been proposed to the City Council that..certain properties in !the middle of the central parking lot be moved to the southerly portion of sand parking lot, and that an equal amount of land would be exchanged, and that! there would be no loss of parking meter space. The question for which am opinion was requested was, whether or not the City.. Council could expend a;ny of the monies provided by this bond issue for the improvement of this centtcal parking lot by trading the aforementioned land and making certain improvements on the land received in exchange. My opinion is that this hood issue was created to obtain for the City of Stillwater parking lot facilsities; that by Resolution No. 2581 it was determined that the benefits§ to the City would be substantially in excess of theaioniss spent for said perking lot facilities. Therefore, if the City Council determines, by way mf resolution. that the exchange of property and the expenditure of money on the land received in the exchange is of greater benefit to the City than exilstod before, they have the authority and the power to make the aforementioned emapenditures. It might be added that these is nothing in Resolution No. 2581, or in the bonds issued in accordance with said Resolution, that would deny the City the right to exchange property and make improvements thereon, providing the benefits to the City would sat least be equal to those that existed prior to said improvement." Councilman Peterson: Row mouth money is in the fund currently? Administrator: We have 531.300 invested in Treasury Bills at 41/4%. Councilman Nolde: Do you heave a rough estimate of how much money would be left after the court cases? Administrator: I don't be/ice-ye the Court intends to cancel the assessments entirely. • • (September 1, 1966-continued) 219 • • City Attorney: The Court will not met the amount( they will simply render the assessments void and the City will then make a new Councilman Peterson: Are the bond payments being made without any problem? Administrator: That's right. The, Council could transfer this money into the bondrpayment sinking fund( we have' so use for the money except we would available invest it. Counciillctodmaakketoa yhe City impro improvements to• the parkingthis lot money is councilman Powell: AS far as the three parking lots are concerned, which lot has the best use percentage wise? Administrators There is very littfle difference between the parking Lots: I would presume that the cost to mailmtain the small lot - for snow removal, etc., would cost more than a large lot. Councilman indthe City of Stfore we illwater here tonight. de a decision on this, Whathave is youropinionoutstanding this at a cost of $30.00 to the Ciity? Nt. 4boageant As I understand it„ you are giving parcel for parcel... office Ogren: Square.Wfoot for s.i re e foot; pertiland lease the Shell station. tease and etdrivew wadwould dcas oe this property teas out the driveway and build a: portion of this station onto the present Shell station. Councilman Powell: Then we would l have one big parking lot with the same number ot, equare feet we, now tameinthew two. smaller ones. i1 Mr. Bliss: If it wouldn't increase your parking space. I can't see where it would make any difference. Mr. Ogren: Dollar and cents vises it wouldn't, but it would enhance,the property. Mr. Bliss 2f there is $31,000 lleft, it should be put back and credited to those that were assessed for the parking lots. Mayor Casazlsen: That money canncot be spent for anything but parking lots. Mr. Thompson: I think John's ides is for the benefit of the City. I am inclined to go along with it. Councilman Mold*: It isn't going( to take too many years and the parking lots will..pay for the land. Mr. Bliss We voiced our opinion; I think it would be a good thing( that's all I've got to say. Mayor Charlsen: Don't commit yourself too strongly. Mr. Thompson I am all for it. Councilman Peterson: Is there as public hearing required on this? Administrators Met according too our City Attorney. Mr. Ogren, I presume you hava.,discuned your proposal with our Building Inspector? Mr. Ogren Mo, sir: I didn't think there would be any problem. Councilman Powell: In order to do this properly we shod present it to ent itctontheof Building Inspector. I move we except Mr. Ogren's proposal land, subject to the approval of the Building Inspector. Councilman Nolde seconded the nation. (all in favor). Mr. Ogren: If the Building Inspector says tomorrow that this is alright. can I go ahead and get the contractors lined up? Mayor Charlsen: We have to pass a resolution. e • (September 1, 1966-continued) • • The City Attorney was directed tto request an attorney general's opinion in regard to the powers of a local. Board of Equalization. The following opinion was read :aloud: "At the request of the City iCouncil, I asked for an attorney general's opinion as to the status of thee Board of Equalization of the City in regard to reviewing revaluations before they are turned over to the County Auditor's office. The Attorney General rendered nine new opinion, but sent me several opinions which had been given to other cities in the State. The context of these opinions was that the Attorney General's office distinguishes between a board of review and an equalization moard. An equalization board is established by home rule charter and therefore follows the charter: the board of review is established by State Statute amid is covered thereby. Nevertheless, both board of review and equalisation boated are governed by the State Statute that demands the review of revaluatihons or real property tax rolls be concluded by July 15th. The reasoning for this is t hat the county itself, which is governed by State Statutes, is not allowed the pteivilege of home rule charter, but must certify to the State by August 15th: theerefore, although the board of equalisation underhome rule charter has greater powers then a board of review Under State Statutes, they both must certiffy to the county by the same date - that being July'15th." Administrator: 'ills means that the revaluation of the City, which was done by two man from the County Assessor's office and 'wo men from the City. was not completed on July 15th: therefore, these valuations, as they stand today, are governed by the same law as revaluations by the State of Minnesota.' Councilman Peterson: If the backs were not certified to the County by Julg 15th it would seem to me that we would have to use the old books. Councilman Powell: That's what he ruled against, though. Mayor Charlsen: Let's proceed with the Board of Equalization hearings anyway: let As know when the Board shovuld meet. Administrator: At the -last eeeettng'of the Council, Mr. O'Brien vas informed that the City would allow the Sironet Funeral Home to hook onto the City sewer system provided they entcer into a contract with the City stating that they'will pay any future asses foments levied against that property. The contract is now ready for your: approval. Councilman Powell: I move that the City enter into this contract. Councilman Nolde seconded the motion. (Councilman Peterson abstained). Administrator: We were to rapport our findings in regard to the bid submitted for the new street garage; I mould like to have a fa: more days to go over this before reporting to you was we have been quite pressed for time. City Engineer: You will remember that at a previous meeting we discussed the problem of the sidewalk on Greseley Street (by Mr. Maske's home). I think we should retain the County Surveyor to relocate that property iron: it's under the sidewalk. Councilman M:Ide: I move we contact the County Surveyor to go up and replace the stake to'satisfy the home owner on Greeley Street. councilman Peterson seconded tthe motion. (all in favor). • • • • (September,!, 1966-continued) 221 NSW SOSINRSS Administrator: we have a lettear from Mr. and Mrs. Albert Nrlitz requesting the installation of a street li..flt on west Orleans Street. Also, they would like permission to rent two rooaae in their home, which is located in a one - family dwelling zone. Councilman Snide: I move we in■etruct the City Administrator to make the necessary arrangements to see tihat the street light is installed. She location of his home won't interfere with anything as far as renting out some focros, so I would move to approve that also. Councilman Powell seconded the :motion. (all in favor). On notion of Councilman Peterson, seconded by Councilman Powell, the following insurance policy was approved: Policy No. k 69 47 79, issued by the Phoenix of Nartford Company on.. city owned buildings: fire, Lightning and extended coverage in the 'itatal amount: of $42, 100.00.. on rStion of Councilman Powell, seconded by Councilman Peterson. Mr. John - Clem was authorized to attend! the University of Minnesota ;short course on sheds tree maintenance. AW90ANMENT On motion of Councilman Nolde, :waoonded by Councilman Peterson, the meeting adjourned at 11:01 P. N. ri Attest: a d City Clerk /4 Mayor Council Chamber Stillwater, Minnesota September 6, 1966 4:30 P. M. Regular Meeting The meeting was called to order by President Charlsen. Opening prayer by the City Clerk Present: Councilmen Iverson. Mold*, Peterson, Powell, and /resident Charlsen. Absent: None Also Present: Lester Brower, PAailip Eastwood, Ronald Phlinger, Chief Cormier. UNPINISRED BUSINESS (out of order) This was the day and time set tto open bids on Comprehensive General Liability and Automobile Bodily Injury and Property Damage Liability Insurance. The Clerk read the notice for boide e.ta:A : the Mayor inquired if the notice for bids was published, and them Clerk informed the Council that the notice for bids was published in the e"etillwater Evening Gazette, official newepapir of the City, on August 31. 1966i. The Clerk reported that only one bid had been received. On motion of Councilman Iverson, seconded by Councilman Holds, the following bid was opened and read aloud. Bid No. 1 Bog Agency, Inc. Stillwater, Minnesota Total Bid: $8,354.00 Councilman Peterson: I move wee refer the bids to the City Administrator and the City Attorney for study an& recommendation, to report back at 7:30 this evening if possible. Councilman Nolde seconded the motion. (a11 in favor). .APPLICATIONS On motion of Councilman Molde, seconded by Councilman Peterson. an Off Sale 3.2 Beer License was granted to the Del Farm Store, 216 West Myrtle Street, for a period of one year. On motion of Councilman Powell,,, seconded by Councilman Nolde, On and Off Sale 3.2 Beer Licenses were granted to Ralph wilberg. 1112 6th Avenue South. for a period of one year. (September 6, 1966-continued) 223 e • COINORICATIONS Prom the Water Pollution Control Commission in regard to disposal of solid refuse - urging all cortmunitiem to give particular attention to location of new refuse disposal sites, and relocation of existing sites, to safeguard against pollution of local ground, etc. prom the League of Minnesota Muunicipalities announcing 1966 Regional Meetings, to be held September 14th throvugh October 19th. The Clerk announced that the meeting places most convenient to Stillwater are Brooklyn Center and South St. IPaul. Councilman Powell: I move we :attend the meeting at Brooklyn Center on October 113, 1966. Councilman Peterson seconded tithe motion. (all in favor). From the League of Minnesota MBrnicipalities, Metropolitan Section. expressing thanks to City of Stillwater flee its favorable action in regard to joining the xetsepolitan Section. (list o.E members as of August 29, 1966 attached - 27 communities). Copy of letter written by K. L.. Blodgett, Civil Defense Director. to Richard T. Anglin. Minnesota Department of Civil Defense, in regard to Emergency Operating Center. (Dr. Blodgett! submitted nscsssary information to complete step four of the final plans stage.) CITY ADMINISTRATOR'S REPORT 1. We have received a memo from the City Engineer requesting salary increaos for Den Thomas (Mom 2.50 to 2.55) and Harrison Menke (Mom 2.25 to 2.30). Councilman Powell moved to intrroduce a resolution to that effect; Councilman Iverson seconded the motion. 4a11 in favor). 2. I received a memo from Chii.f Roepke in which he requests that we accept the resignation of James Fredrricksen from the Stillwater Police Force. and that.the Council consider hiring Mr. James Eder to replace him. Councilman Iverson: I move wet accept Mr. Predricksen's resignation. Councilman Powell seconded th..r motion. (all in favor). Councilman Powell: I move to. introduce a resolution approving the employment of Mr. James Eder. Councilman Iverson seconded tthe motion. (all in favor). 3. The Police Chief requests. that the following names be removed from the roster of the Auxiliary Police Department: Lawrence Harvieux Herold Stiles Harry Sable and that the following persona be accepted on the Auxiliary Police Forces Kenneth Schreffler. • (September 6, 1966-continued) r e • Councilman Iverson moved that tthe requests be granted( Councilman Peterson seconded the motion. (all in ttavor). 4. Copy of letter written by OC. J. Thompson to John Ogren in regard to exchange of land. Mr. Thompsoaa stated as follows: "The replacement of the exi:.mting filling station on the northeast corner of Mein and Myrtle S-ttreets is approved by the Building Inspector, subject to the appproval of the council." - 5. Mr. Molter called and ask.:ed that the Mayor and I go out and inspect the work done at the dumpsite. I would like to report that it is in excellent condition now - nice solid gro.,and to drive on, etc. UNFINISHED BUSINESS (out of oreSer) AdMMAistrator: The Council vaunted to know if we have a report back on the bid for the street garage: we •would like to have a little more time on this item. Mayor Charlsens Is there any treason it can't be awarded? City -Attorney: Ne don't have ♦the money. Administrator: I think we wou:dd like to have a few more days: we will --have. a full report for you on the 1!Sth of September. Councilman Powell: I move we (Dave a spacial meeting at 4:30 P. M. on September 15. 1966. Councilman Molds seconded the motion. (a11 in favor). Administrator: We have to give& final approval on the plaque.for the new City Nall. I would like to make one correction - that I be listed as City Clerk - Administrator, instead of City' Administrator( I believe the Charter would require this. Councilman Peterson moved that: the plaque be approved as corrected: Council- man Powell seconded the motion,, (all in favor). On motion of Councilman Nolde, seconded by Councilman Powell, the meeting adjourned to 7:30 P. M. (Coune:cilman Peterso- opposed). This portion of the meeting cleaned at 5:15 P. M. 7:30 ' P. M. - Meeting Reconvened Present: Councilmen Peterson, Powell, Nolde, Mayor Chrrlsen. Lester Brower, Philip Eastwood, Ronald thlingeer, Alfred Roepke, Wilfrid Cormier. Absent: Councilman Iverson. • • (September 6, 1966-continued) 22 • DELEGATIONS OR INDIVIDUALS None PETITIONS Iron `several property ownersa living on or near Laurie Lane in Fairmeadows, requesting installation of a street light in that area. Councilman Nolde: I move we instruct the City Administrator to make the necessary arrangements to install thee street light in this particular location. Councilman Powell seconded the motion. (all in favor). Councilman Powell: Does N.S.P. wait for a few requests before they do it? What is the procedure? It seems: there are others that should be installed. With this request we should urges them strongly to take care of these other requests also. Petition from Colonial Inveaatnents, Inc., requesting extension of West Stillwater Avenue from Morta Owens to :William Street, to enable them to have front access to Maple Manor Nursing Home., Councilman Peterson: Have Utbe property owners in the area been informed that there has been a request fors an extension of this street? Mr. Winslow Chamberlain (Cotonial Investments. Inc.): No; Winslow S. Associates owns 62% of the land involved. Mayor Charlsen: Do you wantt a hard surface road with curb and gutter? Mr. Chamberlain: Yes. Coufeilnan Nolde: I am wondEering if we shouldn't take the other step first: you have an application in for apartment buildings. The Administrator the: read Erom the minutes of the August 31st meeting of the Planning 4 Zoning Commissions, as follows: v:; "Special Use Permit from iMolonial Investments for four twelve unit apartment buildings; this' would be a multiple dwelling in a two-family .� sone. The land area is only 22,500 square feet instead of the required 35,700 square feet. W. Nalinoff made a motion that the request be denied; this motion was seconded by Mr. Steinmetz:, The reasons are as follows: 1. The land :area is below the minimum requirement. 2. It is a multiple dwelling in a two-family zone. However, further considersation would be given this request if the land requirements are more closely met, and if a favorable opinion can be obtained from the affecteed neighbors." Councilman Nolde: This is one of the reasons I mentioned this; we should take care of this problem first. 3 think it would be an asset to the community to have something like this. Wald it be a hardship for you to contact the surrounding neighbors? Mr. Chamberlain: I would sayy not; we could do that, but we still have the problem with the amount of f000tage. Councilman Nolde: Do we haves the sewer and water facilities to handle something of this nature in that area? City Engineer: Sure. • • 226 (September 6, 1966-continued) • • Mr. Chamberlain: The only requirement we don't meet is the square footage. Councilman Peterson: I think: this would be an improvement to the area: there is nothing but open fierLd up there now. Councilman Powell: Is there any way you can reduce the size of the building? Mr. Chamberlain: I don't sees what we would accomplish except cut down on the number of families. We ccould eliminate four apartments I suppose. I would like to appear before tLS Planning & Zoning Commission and talk to them. I didn't know it was to come Ibefore them before the Council, or we would have appeared before them first. Not to criticize your code, butt I have never seen a code so tough: Never. Councilman Molds: If you get .some approving signaturesfromthe neighbors in the area, and than appear Lofore the Planning a Zoning Commission, I am sure;you can change their minds. Mayor Charlsea: when are you interested in starting construction? Mr. Chamberlain: The very eassliest would be next spring. City Attorneys These gentlemen should be aware that there can be no off street parking up there. Mr. Chamberlains Getting baekx to the road - this is an improvement regardless of the project. Councilmen Molder I would llk:e to mace the motion that we instruct the Engineer to prepare a feasibiliLty report and report back on the llth of October. City Engineer: I can report bank now; the project is feasible. As to estimated cost, you might get it around 'the December meeting if I get help. Councilman woldes Get the est:.imated cost as won as you possibly can. Mr. Chamberlain: What percentage of land do you have to have in order to ask for a road? Mayor Charlsen. Over 50%. Councilman Peterson then seconded Councilman Molde's motion. (all in favor). From Bluff City Lumber Company requesting Non -conforming Permit to build a steel structure in the fire some. The Add.nistrator read the recooamendation of the Planning & Zoning Commission on this item, as follows: "Mr. Bergen made a motion thnat the permit be granted: this motion wee seconded by Mr. Melstroem. It will still have to be subject to the approval of the Fire Marshall, and the Building Permit will have to be issued within thee next six months." Councilman Molds: I move we fo.Llow the recommendation of the Planning & Boning Commission, provided theist the Piro Marshall approves this type of building. Councilman Powell seconded the ammtion. (all in favor). r • • • • (September 6, 1966-continued) 2'7 • • UNFINISHED BUSINESS On motion of Councilman Iverecom, seconded by Councilman Powell, the bid of the grog Agency, Inc. for Comppxehensive General Liability Insurance, etc. was accepted. (as recommended by the City Attorney). The City Engineer was to repo:,rt on the temporary measures taken on South Sixth Street to alleviate the mud problems, etc. city Engineer: The work is progressing, Mr. Mayor. Oil will help to some extent, but the top surface i..s very fine and will break loose when it rains. As soon as we get the opportunity, we will build a bituminous bum in there. Councilman Peterson was to rapport in regard to painting of yellow zones in the City (whether or not Jaycees .mould volunteer to do this), and also he was going to ask them about building ad9Sitional benches for Pioneer Park. Councilman Peterson: They haawen't had a meeting yet. The City Council was going too view parking meters on water Street and decide whether or not to remove then. Councilman Peterson: By remoeving the meters you will still have people parking there all day long; rather than remove them, put a meter on the south end where the taxi stand used to be. Chief goepks: Either take thse four meters out, or put some more meters in. Councilman Powell: This doesn't seem like it's too big a proble for our Police Department to handle: they should be allowed to do whatever they think is necessary. If it works tc: remove the meters - fine: if it doesn't, we are only speaking about four meters. I move we make it all loading zone. (yellow line). Councilman told*: I will second the motion: let the Chief of Police decide how to handle it. Chief Noepke: The posts wills [amain: we'll just take out the meter heads for now and see how it works out.. Administrator: The Engineer has reported that the specifications for repair of the sewer in Water Street ere ready. Councilman Peterson: Could tthis be paid for out of the sewer revenue fund? Administrator: Yes. The esttimated cost is $7,300.00 as reported by the City Engineer. Councilmen Molds: I move we lay this over until our next regular meeting. Mayor Charlsen: Do we have tto act on this tonight? City Engineer: They are havting trouble with it, yes. Councilman Powell: I move wee advertise for bids on this project, returnable October 11, 1966 at 4:30 P. SM. Councilman Peterson seconded the motion. (all in favor). • • • (September 6, 1966-continued) 8 • • Amy BUSINESS On notion of Councilman Noldae, seconded by Councilman Peterson, the Building Inspector's Report covering &activities during the month of August, 1966, was approved. Notice of Claim from Nelson SS Faricy, St. Paul, Minnesota, on behalf of Harry C. and Theresa Bemlott,,, arising out of the death of Michael Bemlott (cavein - Olive Street Project). Copy of Claim mailed to City Attorney and Krog Agency. On lotion of Councilman Peterrson, seconded by Councilman Powell, a sewer rental charge adjustment was granted to Mr. Richard Nelson, representing Mts. L. Hendrickson, 512 Pant Place, Stillwater. (reduced to $5.00 - effective July 1, 1966). On motion of Councilman Powelll, seconded by Councilman Peterson, the following change orders were approved: Change Order No. 3M - AxreL Newman Heating and Plumbing Co. Projects Stillwater Municipal Building 1. Add Labor and material for two new hose bibs in $ 479.04 apparatus room. Add one extra hose bib 75.00 2. Furnish and install0 a waterous fire hydrant 840.65 Add extra valve 100.00 Increase in Contract: $1,494.69 Change Order No. 3E - Lthmner Electric Company Project: Stillwater Municipal Building 1. Add antenna lead -ism for city Engineer 2. Add Public Address System for Council Chamber 3. Deduct for fixture allowance Allowance $50.00 per fixture for 9 fixtures Cost $25.97 per fixture for 9 fixtures Inncrsase in Contract: Change Order No. 4 - Deatn Lundholm Construction Co. Project: Stillwater Municcipal Building 1. Add additional fireproofing to steel beams 2. Increase size of Conuncil Chamber windows 3. Deduct for Face Brick allowance 4. Deduct for carpet :allowance $ 48.43 1,534.00 (216.27) $1,366.16 $ 287.50 146.86 (705.10) (297.00) 1Decrease in Contract: $ 567.74 • • • (September 6, 1966-continued) • 229 List of forfeited property ion the City of Stillwater for Council approval (as received from Washington Couinty Auditor's Office). Councilman Peterson: I moves that the City Assessor be instructed to check out these property descriptions and give us the addresses - prior to the next Board of Equalization meeting. Councilman Nolde seconded tine motion. (all in favor). 1966 Water Rate Survey - recceived from League of Minnesota Municipalities for Council Information. On motion of Councilman Powe.LL, seconded by Councilman Nolde, the following surety bond was approved: $5,000.00 - issued by' the Traveler's Indemnity Company, Hartford, Connecticut - coverinng Moelter Construction Co., Inc. for excavations in City St:treets). ORDINANCES On motion of Councilman Petenson, seconded by Councilman Powell, the Clerk made the first reading of, "FAn Ordinance Amending an Ordinance Authorising Installation of Parking Meterse to Regulate Traffic" - (setting forth penalty for overtime parking tickets)!. RESOLUTIONS The following resolutions wares, on roll call, adopted: 1. Directing the Payment of Mills 2. Authorizing Resumption of' Sewer Service Outside the Corporate Limits of the City. 3. Adopting Assessment, Loca:1 Improvement No. 42. 4. Accepting Bids for City II:asurance (McGarry & Krog). 5. Fixing Compensation of Stir eet Department Employees. 6. Confirming Appointment of Police Officer. 7. Accepting Petition and Oredering Preparation of Feasibility Report). 8. Authorizing Exchange of Laand (with Kilty-Ogren). 9. Authorizing Sale of Graveil Pit. 10. Authorising Through Street on Olive Street. 11. Fixing Sewer Connection _Pe n:it Fee for Designated Areas. ADJOURNMENT On motion of Councilman Peterseon, seconded by Councilman Powell, the meeting adjourned at 9:15 P. M. Attest: r"✓ 4-0-'L-.i.5ti..�...1 City' clerk Mayor • • Council Chamber Stillwater, Minnesota Special Meeting September 15. 1966 10:00 A. M. The meeting was called to order by President Charlsen. Present: Councilmen Nolde, !Peterson, and President Charlsen. Absent: Councilman Iverson arc Councilman Powell Returns of the Primary Electilon held on September 13, 1966, were canvassed by the City Council with the following results: For Councilman: E. 0. Iverson 1140 Nemneth C. Johnson 791 Myron Melstrom 1299 Gordon R. Smith 857 Geoorge Wohlers, Jr. 1388 For Mayor: Janes C. Greene, Jr. 783 R. _M. Radrath 915 Wil.Liam Powell 1188 On notion of Councilman Nolde,, seconded by Councilman Peterson, the... following persons were declared nominat.;ed for the office of Councilman, and the Clerk was instructed to place their. names on the ballot at the General Election, to be held on November 8, 1966: For the Office of Councilman: E. 00. Iverson Myroon Melstrom Goredoa R. Smith George wohlers, Jr. On motion of Councilman Petersen,eseconded by Councilman Nolde, the following persons were declared nominated for the office of Mayor, and the Clerk was. instructed to place their name's on the ballot at the General Election, to be held on November 8, 1966: For the Office of Mayor: R. !R. Nadrath Wilaiam Powell ADJOURNMENT On motion of Councilman Nolde„ seconded by Councilman Peterson, the meeting adjourned at 11:30 A. M. Mayor Attest: G ; u W-t.V City Clerk 231 • e Council Chamber Stillwater. Minnesota Special Meeting September 15, 1966 4:30 P. M. Present: Councilmen Nolde, Pcowe11, and President Charlsen. Absent: Counci:a,en Iverson tend Peterson Also Present: Lester Brower, Philip Eantwood, Ronald Ehlinger. UNFINISHED BUSINESS Administrator: The first item is to act on the bid submitted for the new street garage. The amount of the bid, to bring up up to date, was $59,894; this does not include painting of any kind or insulation. The estimated cost was $60,000. Mayor Charlsen: We haven't got the money to pay for this; how much money do we have? Administrator: About $30,000._ You would have to sell Certificates of Indebtedness against the Real Property Fund, and levy for it in future years to pay it back. Councilman Powell: We could t:orrow from the Sewer Revenue Fund and pay it back out of a levy. Administrator: If you could set the contractor to wait for final payment you could make a full levy next year to pay off the Certificates. City Engineer: There are a few items in the specifications that came to my attention that should be corrected. One is on the water heater; I don't think it would change the cost any, but it should be rectified. Mayor Charlsen: Is there anything in the plans we can cut back on? City Engineer: We have cut nut everything that we can. Mayor Charlsen: Would it be titter to rent some space for a year or so? Councilman Powell: I think there are a couple other contractors that would bid on this job now. Councilman Nolde: The City is going to have to have a garage. Mayor Charlsen: We might as wae11 build now - it isn't going to be any cheaper a year or two from now. Administrator: Ivar Erickson said he would charge us $150.00 per month to rent the Ford garage: it's 50 feet x 80 Eeet. City Engineer: That's not big enough for all of the city equipment. Administrator: We would have to heat it ourselves, but Ivar said he would put in a new heating unit. Councilman Nolde: I move you make arrangements with Mr. Erickson to go down and lookat his garage - the whole Council - on Friday, September 16th at 4:30 P. M. City Engineer: You are talking about $2,000 for renting it until we get our own garage: if you advertise that bide again in the spring, you may pick up that $2,000. • • • 232 (September 15, 1966-continued) • Administrator: On Local Imaprovement No. 42 - Resurfacing and Sealcoating, we have discovered an error iu. the assessment roll. Mr. Bill Hart was charged for ninety feet of frontag.w for sealcoating, when it should have been only nine feet. We need a resolLution authorizing the correction of the assessment. Councilman Powell: I move, to introduce a resolution correcting the assessment. Councilman Holde seconded the motion. (all in favor). Administrator: Mr. Banister and cur City Engineer attended a meeting at Oak Park Heights relative to t:he sewer project. The following letter was received from Mr. Banister subsequent to the meeting. (Local Improvement No. 62) "At your request City/ Engineer Ehlinger and the writer attended a meeting of the Oak Paint Heights Village Council on Monday evening, September 12, 1966. The reason for our attending this meedng was to request, on behalf! of the City of Stillwater, authority to con- struct the proposed sanitary sewer in the center of the street. You will recall that, in certain locations, all of the street in which the sewer is proposed!) to be located is within the Village of Oak Park Heights. We preesented the alternate plans showing the location of the sewer in the sstreet and the location of the sewer on private property. We explained that authority to construct the sewer in the street was not essential to provide sewer service but that it was desirable and that them sewer belonged in the center of the street. After some discussion. the Mayor of Oak Park Heights said that he could set no objection and the Trustees concurred. We indicated that it would be desLrable if the Council took formal action and transmitted a copy of any motion or resolution to the City Council of Stillwater. The Mayor said that they would write a letter to the Stillwater City Council granting approval. Accordingly we are pre:needing to complete the plane and specifications in the manner origina.Lly outlined in our report. These should be ready for advertising: for bids shortly. We do recommend, howewer, that any authority transmitted by the Village of Oak Park Heights t,:o the City of Stillwater be reviewed by the City Attorney to ascertains its validity. At the Oak Park Heights Council meeting two questions were raised. The first of these wags whether or not the proposed sewer to be con- structed could be used for connection by certain Oak Park Heights residences. We advisee that this was a policy matter of the Stillwater City Council and that: neither Mr. Ehlinger nor the writer were in a position to comment unpon this. This answer seemed satisfactory to the Oak Park Heights Council. The second question raised pertained to drainage. Two of the Oak Park Heights Trustees indiccated the serious drainage problem in the area, especially on Orlean Street. They raised the question as to whether the proposed sanitaryy sewer could be used for receiving certain storm water. We advise thaat no storm water could be discharged into any sanitary sewers or combined sewers in the future and that separate provisions would haves to be made for this. It appears that the Village of Oak Park Heights wuLll approach Washington County to seek a solution and this might also boe directed to the City of Stillwater. Some mild interest wale also indicated about the progress of the in- vestigations and repoort for the interceptor sewer along Highway 212. We presented a very borief report as to the status and progress to date and this seemed to be satisfactory..." • • (September 15, 1966-continued) 233 Administrator: We also have a letter from Oak Park Heights, which they promised to write: "Mr. Banister and Mr. Ballinger. representing the City of Stillwater, appeared before the VilIlage Council of Oak Park Heights on September 12, 1966. to request permission to locate the sanitary sewer for the proposed County Buildirmgs in center of Hazel Street as is the general practice. Because certain areas of Hazel Street are not jointly owned by the two municipalities, as is usually the case with boundry roads, the City of Stillwater must obtain this authorization from the Village. The Village approves thus request, but on the condition that the County of Washington, Ube City of Stillwater and the School District of 834 all seriously consider the surface water problem that has plagued this area since the construction of the Oak Park Elementary School. The situation has been aggravated by additional construction since then. The proposed County Building will further add to the already intolerable condition. I'm certain that many of the School and County officials ane fully aware of the damages incurred to private property and the "Gentienen Agreements" that were discussed relative to control of this hazard before, during and since the school was con- structed. The citizens in this area are fully aware of the lack of the corrective action taken to date. It is the opinion of this Village Council of Oak Park Heights that this is an excellent opportumnity for the surface water problems to be con- sidered and corrected. Before the Village autheorizes the start of the sanitary serer project on Hazel Street, we want to be advised of your intentions relative to surface water as it nowv exists and as it will be affected by construction of the new County Buiidlings. As it is not our intent:Lon to delay, or obstruct this project needlessly, we encourage your immedlLate response." Administrator: It's a matter for the County, School District. and City to take some corrective action.. City Engineer: The Attorney should meet with the School Board and the County and report back; have somebody from the Council there also. Councilmen Powell: That sou®ds like the answer. The Attorney was then direct.:ed to arrange a meeting with the necessary parties. Administrator: We have another letter from Mr. Banister; this is in regard to the exchange of land with; Northern States Power Company. Mayor Charlsen: N.S.P. has ;prepared two suggested layouts for the exchange of land. After discussion, Councilman. Powell moved that the Administrator be instructed to notify the Northern States Power Company Engineering Department that the basic idea of the land trade, is fine. but that they neglected to add land for the portion which we gave up. - which they had promised to do; the land east of the plant. Councilman Nolde seconded th.we motion. (all in favor). Administrator: We received :a Letter from Mr. w. R. Mahood in which he requests that we send him a copy of over request for an opinion of the Attorney General of the State of Minnesota. lin regard to powers of Board of Equalization), and a copy of the opinion receiveed. e 234 e (September 15, 1966-continued) Administrator: We are still holdlLmg up on this: what are we going to do about it at this stage of the game? Mayor Charlsen: The Board of Equalization is going to have to meet. Administrator: I would suggest trait we ask Mr. Kelson's office to meet with these people and our Assessor, amid explain to them that it was impossible to finish the ment within the required time. Councilman Nolde: Remember when you were going to call the State and have a man come in here? Administrator: He said he wouldn't come - that it's our problem, not theirs. Mr. Kelson told us that if we did6a't property in the City, the State would come in and do it. Kelson and his deputy should be here to tell the people about it. Councilmen Holds: Chris isn't goofing to satisfy these people. Administrator: One other way you could do this - :,ou could hear these complaints and make recommendations to the COmunty - let them take care of it then. On motion of Councilman Nolde, seconded by Councilman Powell, the following bond was approved: Surety Bond in the amount of: $5.000.00. issued by the Hartford Accident and Indemnity Compaakr. to cover Robert G. Huston for excavations in City Streets. RESOLUTIONS The following resolutions were, omn roll call. adopted: 1. Directing the Payment of Bill:.:. 2. Authorizing. Exchange of Land (Kilty-Ogren) 3. Setting Sewer Connection Fees. for Local Improvement No. 49-1964 4. Authorizing the Sale of Land (gravel pit). 5. (AdjustinkError in Asmeseart e L Loca`,Improvezent No. 42 ADJOURNMENT On motion of Councilman Powell, sweconded by Councilman Molds, the meeting adjourned at 6.01 P. N. Attest: City Clerk /I ,„01 /GnddA9G+- Mayor • 235 Council Chamber Stillwater, Minnesota Spacial Meeting September 27, 1966 0:00 P. M. ffie meeting was called to ortder by President Charlsen. Present: Councilmen Nolde, Peterson, Powell, and President Charlsen. Absent: Councilman Iverson Also Present: Lester Brower', Philip Eastwood RESOLUTIONS The following resolutions we're, on roll call, unanimously adopted: 1. Approving Plans and Spea:Lfications and Directing Clerk to Advertise °for Bids (Water Street *sanitary serer). 2. Adjusting Error in Asses::sment Roll - kcal Improvement No. 42 ADJOURNMENT On motion of Councilman Nold.le, seconded by Councilman Peterson. the meeting adjourned it 8:15 P. M. Mayor Attest: ° ° City Clerk 9:36 • • council Chamber Stillwater, Minnesota Regular Meeting The meeting was called to order by President Charleen. October 11, 1966 4130 P. M. Present: Councilmen Iverson, Irolde, Peterson, Powell, and President Charlsen. Absent: None Also Present: Lester Brower, :Philip Eastwood, Ronald Fhlinger. UNFINISHED BUSINESS (out of on:der) Mr. William Banister: As you :know, there was a request a week ago from Oak Park Heights, Stillwater Township and Baytown Township as to what rates you would charge them for treating sanitation from them. Mayor Charleen: They weren't es interested in rate as they were in getting the sewer in. They all made t:he statement they didn't care what it's going to cost, we want that sewer in: Mr. Banister: Then I was misi:_sformed. Administrator: I don't recall. any statement like that. Councilman Nolde: That's what: they were talking about the night we met in this same room. it. Banister: If it's the sewer, this is a different story; we are not ready to give any report on that tonight. If you will recall, after much deliberation you initially auti:horized us to proceed on this with the under- standing.you would have this area flown and topographic maps prepared. You had it flown, but never author:Lsed preparation of maps. Thiswas to have been done by Mark Hurd Aerial Surveys, Inc., but after waiting quite awhile we finally took a United Stateea Government Surveymap and had it blown up; it covers a one mile area nort:h and south of Highway 212 and extends two miles west of 212, C.S.A.H. Noe. 5 and Highway 36. we obtained a profile - there are some rather marked d6Lfferences. Councilman Nolde: We could solve some of these problems by having Mr. Eckberg here to listen to him rather than meet Thursday night and go through it all over again. Administrator: He is here by (invitation from my office to inform the Council what has transpired tm date. It is my understanding that the officials of the townships are interest to know what it will cost them to treat their sewage. They argtued somewhat about paying capital cost for the plant: they wanted a figure too run a pipe into our plant and pay us to treat their sewage. Mr. Banister is here to report on a cost arrived at. Councilman Nolde: When we made the phone call at the meeting there was a figure that Mr. Eckberg was gaming to give us in two weeks - what was that? Administrator: Can we ask the City Attorney if he recalls that meeting? City Attorney: The problem ie not as simple as we once thought as to getting a cost. We are down to about 700 household capacity for our reserve area: if you are going to plan further you have to go to secondary treatment. It calls for a lot of data which we do not have. Mr. Brower and Ron and I have sat discussing this whole thimg; it's not simple. Councilman Nolde: The time hams cone now, as long as we are finding a lot of obstacles, for Mr. Eckberg to come down here. • • • (October 11, 1966-continued) )- • e City Attorney: He wants to boring Otto Bonestroo (consulting engineer for Oak park Heights) down here tomorrow night. I am of the opinion that we have to have a great deal of information before our consulting engineer can come up with a figure for cost, etc. You can't say what you are going to do unless we know what it's going to coat. Mr. Eckberg has advised me that there are rumors that the City Council is using this for political reasons and doesn't want to make a decision untilE after the election. This is absolutely false. A11 we are interested in is Ube total welfare of the whole area. Mayor Charisen: They will be here Thursday night. Mr. Banister: I know what happened at the last meeting in our discussion with the Council; we were tanking in all different directions. We can't make policy statements for the City of Stillwater; these statements must be made by the City or its officials., Ron and I both were expected to make policy statements for the City; we do not have the authority. We are not doing the right job for you if we are spat in the position of making policy statements. I personally think it would l0e wrong for me to go to the City Thursday night without this City Council talking some stand. We met on cost for charges - it. Brower, Ron, Mr. Eastwood and I; to begin with, subsequent to the time Ron and I worked on this thing, we've had the Rosenmeier Bill passed in thee 1963 Legislature. The basic factors, as it applies to this particular anal, are the Water Pollution Control Commission can require you to extend sanitary sewer to the communities around you. You are entitled to recover all oof your costs, but you are not entitled to any profit. Oak Park Heights would build its own sanitary sewer and discharge directly into the Stillwater Sewage Plant. This may not apply to parts of Baytown 'Township. As far as Stillwater Township, you have a totally different story - parts of Stillwater ^Township will be flowing from the northwest into Stillwater - approximately allong 96 north of town. Then you have a problem of having an extension of your :interceptor sewer; that was planned at some time in the future to extend all tthe way into Dutchtown. There are two alternative methods to proceed with. Your plant was initially desidgned to serve 10,000 plus industrial waste - about a 13,000 population requiremeent. You now have approximately 9,300 persons con- nected to the sewage plant -yam are within 700 persons of population for which the plant was designed. You had a letter from the Walter Pollution Control Commission saying you were going to have to go to secondary treatment and you should get in gear for this. Presently you have 700 peoples available. Another thing you must consider, after the plant was built your then annexed Pairneadows; you have subsequently annexed the Hefty farm. On tihis additional area you have more or less assumed the obligation of taking sewage from that area. I am not saying you can't go to 800 or 850 but soon you are going to have to go to secondary treatment in the immediate future. We made layouts for land trade between N.S.P. and the. City; you could even eventua:,l.Ly handle 100,000 people, but no costs were pre- pared because costs in the f'kture are going to be so different. To give these people a true :figure which would comply with the law would be one thing, and I hope this is not for the press as there are some statements I am going to make which should net be published. We are trying to make up a sug- gested charge comparable to.v0hat the people in the City of Stillwater are paying; this is fine, but if they we:ere to object to this figure, and if I were in their case, I would object; the fi,.gure includes operation and maintenance. If they were familiar with the Roseate Bill they would say you are charging themmore then the proper cost. This .Le exactly the problem St. Paul has been going through - they have been charging more. To face this issue and properly come up with true costs you would) have to break it down. There are two factors - number one is the demand andl number two is the use. You are appropriating a certain percentage for Oak P.'srk Heights. If Oak Park Heights builds their own sanitary sewer they are using a lot lees of your facilities than Stillwater Town- ship would - you have two ddii:,fferent factoreto consider there. How much capacity to havestoagoatogsecondary-t:reattment;aIdthink three yearshe isethe extreme. Councilman Mr. Banister: About 30,000. • • • • - P) (October 11, 1966-continued) • • Mayor Charlaen: I think we should" be putting in an application now to the federal government (for grant). Mr. Banister, It was Lee's idea, maybe you should authorize ue to proceed with preliminary plans and estimated costs for secondary treatment, then go to them and ask- the. for this information. The other alternative would be to go to them and make certain roomests - here is what we have to have tc give you an answer to your questions. You are going to meat Thursday night and you are going to kick it around unlesm you come to some decisions. Give them this figure Ron has come up with - ask then for the additional information and you can say we are going to have to goo to secondary treatment and have directed our engineers to proceed and when Saates done we can give you some answers. Councilman Iverson: Right now wee can't let them hook on just the way we are without doing anything? Mr. Banister: You have a big surplus but you are already under the gun for secondary treatment. The report that would be prepared would be the basis for a government grant for a subsidy; that has changed considerably since the time you built the present plant. At trhat time the limit was 30% - the ceiling has changed. Mr. Eastwood: I understand they want to know, everything at status quo - what we would charge today to let them connect to Stillwater. I asked what is the demand for our plant from Oak Par* Heights. Councilman Powell: What we have baeen talking about so far is how much would it cost if Oak Park Heights came in au a community; what they would like to do is put a meter on and be charged so mach a gallon - what they really want to do is get sewer to go to the apartment haouses and the shopping center. If they put in their own sewer system this is 'all' they will put in. The City is in favor of complying with the law which coampele us to give them sewer, providing the City is compensated for its costs.. You can't give a figure without having the facts which they have not provided". Mayor Cherleen: we aren't going tco come to any conclusions until we get the facts from Oak Park Heights. Mr.Banieters I can't get here until about 9:00 Thursday night. Mayor Charisen: My own opinion ism to hold the engineering study, make applica- tion next year for the grant. Youmc engineering cost would be included in the grant, wouldn't it? Mr. Banister: Yes, sir. Councilman Peterson: As long as iit's a thing we've been ordered to do, and as long as we are 700 residents off oof getting to our capacity, even if Oak Park Heights didn't connect to the plaint. we may as well have it done and apply for the grant as soon as possible. Iff there is a possibility that the grant wouldn't be allowed, it may be a couple yeasts before it gets built. Councilman Holde: How long after„ do you have to start construction? Mr. Banister: You have to have a contract awarded within 120 days after the grant is offered and accepted and you have 120 days after that to start con- struction. If you don't proceed weithin a year it may kick back to the general treasury of the United States. Councilman Iverson: First of all,. am are in no position to let anybody hook onto anything, these plans are for Stiliwwater itself or are we planning for the whole area? Mr. Banister: we should plan for en area beyond the City of Stillwater. It's poor judgment to build a plant just for your own corporate limits. Let's go to these areas and find out what they' think is the population that would be tributary. If Oak Park Heights decided to proseeed with its own sanitary sewer, it might make their plans contingent on the City of Stillwater going to secondary treatment. 4 • • • • (October 11, 1966-continued) e 2• A Administrator: What is the appp.roximate figure to go into secondary treatment? Mr. Banister: The original plaint was about $525,000: on that basis, and this is a real rough figure, the tomiaL cost woulc be about $875,000 to $900,000,00, Administrator: Can you afford) at this stage of the game to go into this expense? Councilman Holder We would halve to pick tip $280,000.00 from Oak Park Heights,etc. Administrator: My opinion is that it mitylat be advisable to try and collect this figure in a lump sum; the monrey could be invested and we would be assured of getting the payments. Mr. Banister: we would have to prepare a formal agreement in order to make that portion eligible for the federal grant. Administrators How soon do your expect to be compensated for this work? Mr. Banister: We said before, over a period of three years without interest - I would do it on that same baseLs. Mayor Charlsen: Iverson, what: do you think? Councilman Iverson: I don't ku_ow where we would get the money. We are in no position to give sewer right nuw. It's not advisable to lead them to believe that they can hook onto the present plant right now, is that right? Mr. Banister: Not exactly. I_:f you do not have to go to secondary treatment, then I think you would be Eighth, but you can't say that in light of the letter you received from the State. Councilman Iverson: We are going to have to go to secondary treatment our- selves regardless of what goes :on around us and in planning, we have to consider that. Administrator: Let us assume tthat an industry comes in here: are we protecting our citizens by going outside tt]te corporate limits and going beyond our limits? I think it would be more like :five years before we need secondary treatment if we stay within our corporate lilmits. Councilman Holde: If you attraact an industry and you were not about to take care of them, it would be a terrible injustice to our citizens. Administrator: But I think we Hliave five years to work on it - that is the latest information I have on it. Councilman Mold.: The only timing I have been thinking about is, should this Council go through the motions':? We should decide if we want to go on or stop right here. Mr.Banister: The Council has :individually expressed themselves, but there is no formal policy. Administrator: Do you want to . take the tine and listen to the letters prepared by Mr. Banister? At this time Mr.Brower read two Letters prepared by Mr.Banister, either one of which he stated could be sent tto Oak Park Heights. Councilman Powell: If we deciode that we are not in a position to give service to Oak Park Heights, and say troy go to the Water Pollution Control Commission and demand this service, how loonq would it be before we receive notice that we must do this? ll Mr. Banister: I don't know. r do know the commission does not have the staff to render the service the law mays they should: they don't have the funds. Mayor Charlsen: We have been having these meetings with them for the last six months. • e • 240 (October 11, 1966-continued) • • Mr. Banister: The only thing we arse are working on now is the interceptor sewer along 212: we felt we would have too have that before we could tell them any- thing. Administrator: They said they don lit care about this. Councilman Powell: The way it should be done would be to meter the flow. Mr. Banister: Unfortunately to estimate any kind of sewage metering for the first two or three years, you are going to have to go on estimated flow because the range is going to vary so greatly. Mayor Charlsen: What do you thinkx about authorising the study? Councilman Molds: The cost of them building will never get any cheaper. I would be in favor of instructing our consulting engineers to proceed and get the neces- sary plans and specifications to d90 the job. Councilman Powell: I have to go aelong with that. too, whether we do it this year or next year, it has to be doze. Councilman Iverson: I think we should plan. Councilman Peterson: I do, too. Mayor Charlsens Mr. Banister wantts to know whether you want to continue on this report for planning of secondary ttreatment of the sewage plant, all in favor so indicate by saying 'aye'. (All in favor). Councilman Nolde: I move to introduce a resolution instructing Banister En- gineering Company to come in with necessary reports and costs of construction for a secondary treatment sewage d3lsposal plant. Councilman Peterson seconded the motion. (All in favor). This was the day and time set to ©pen bids on construction of the following project: Sanitary Sewer Repair and Replacenment in South Water Street from East Nelson Street to. Manhole 254 feet North. The Clerk read the notice for bids: aloud; the Mayor inquired if the notice for bids was published and the Clerk ZUnformed the Council that the notice for bids was published. In the Stillwater Evveaing Gazette, official newspaper of the City on September 29, 1966 and Octtober 6, 1966. The Clerk informed the Council that only one bid had been received. Councilman Peterson moved that these one bid be opened: Councilman Iverson seconded the motion. City Engineer: I would like to rre:comaend that you do not open the bid. Councilman Peterson: I will withudraw my motion. City Engineer: We have another project and we could lump the two projects to- gether. Councilman Nolde: You said the wort should be done because it's urgent. City Engineer: One month isn't geoing to make that much difference. I had five sets of plans out for this project and only one was received. Councilman Nolde then moved that +the one bid be opened: Councilman Powell se- conded the motion. • • • (October 11. 1966-continued) 24. I. The following bid was then opened and read al md: Bid No. 1 Lametti & Sons St. Paul, Minnesota Betel Bide $8,039.00 councilman Peterson moved that the bid be referred to the City Engineer for his recommendation; Councilman* Iverson seconded the motion. (All in favor). On motion of Councilman Powell,. seconded by Councilman Iverson, the meeting adjourned to 7:30 P.M.; this poortion of the meeting closed at 6:30 P.N. 7:30 P?.M. - Meeting Reconvened Present: Councilman Iverson, lsiolde, Peterson, Powell and President Charleen; Laster Brower, Ronald Ehlinger,, Philip Eastwood. Mayor Charlsen: At the 4:30 meeting we opened a bid for sanitary serer re- placement on Water Street which° was turned over to the City Engineer for re- conaenndation and Mr. Banister ases here in regard to a request from Oak Park Heights for sewage facilities; he gave us a rundown on what has to be done before we can complete that prooject. APPLICATIONS On motion of Councilman Peterson. seconded by Councilman Nolde, a Soft Drink license was granted to Michele C. Kane. 938 South Wilder. Street, St. Paul,.. Minnesota, (new proprietor of SSmow White Cafe) for a period of three months. On motion of Councilman Powell,, seconded by Councilman Peterson, an On Sale w.2 Beer license was granted ton Donald P. Mosiman and Glen L. Karloske, 317 .South Main Street, for a period!' of one year. On motion of councilman Peterson, seconded by Councilman Iverson, the follow- ing licenses were granted to Arnold Tessmer, 1903 Stillwater Avenue, for a period of one year: Amusement Machine Operator's License; Music Machine Li- censes and Amusement Machine Lidcenses. On motion of Councilman Peterson, seconded by Councilman Iverson, the follow- ing licenses were granted to Mms. William L. Wert, 308 South Main Street,for a period of one year: Amusement Machine Operator's License and W,Sic Machine License. On motion of Councilman Petersen, seconded by Councilman Iverson, the follow- ing licenses were granted to Leeonard Anderson, 527 Wisconsin Street, Hudson, Wisconsin, for a period of one years Amusement Machine Operator's License and Music Machine License. COMMUNICATIONS From Mr. John Condon, Chairman., Planning & Zoning Commission, outlining sug- gested changes in the Planning and Zoning ordinance. • 242 (October 11, 1966-continued) • • Building Inspectors If you agree with him, we have had quite a number of requests made which have been ampproved by the Council and never carried out. You will recall that originally' in our Zoning Ordinance. there was a fee charged for any requests for speecial permits, etc., but it was later taken out. Councilman Nolde: The reason lie because they would pay the $15.00 and their request would be turned down; bit creates a hardship on some people. Councilman Powell: Perhaps a fifes could be charged when the request is granted. Councilman Uolde: The Council should meet with the Planning and Zoning Com- mission members and discuss art of these things. I move the Administrator be instructed to set up a special meeting with them. Councilman Iverson seconded them motion. (all in favor). From D. W. Elliott of Banister Engineering Company in regard to hydrants on Myrtle Street. Administrator: This was referred to the Mayor and Administrator to check with Mr. Elliott as to the numdter of hydrants to be moved; this was about a month ago. There are three thaat should be moved which in our opinion are not located in proper position. Mayor C9sarlseen: One has to be moved all the way across the street. Administrator: The cost will has borne by the engineering firm. Mayor Charlsen: On Greeley and9 Myrtle,he suggested it be changed to the op- posite side of the street. City Engineer: That's not what: he indicated to me, Mr. Mayor. It's not feasible to do so now because tooth streets are surfaced. You could move it east from the present location or north and put it in the boulevard. Councilman Eoldes I make a mother the Administrator contact Mr. Elliott and get up-to-date information as to what part they would play in moving these hydrants and report back at then next meeting. Administrators We already met within the week - Mr. Elliott of Banister En- gineering firm said they would pay the cost of moving three hydrants. City Engineer: Be feels there is only one of those hydrants which should be relocated: on the corner of Martha and Myrtle. Administrators The reason thew are in question is because they extend too far back in the sidewalk and wee have complaints from people residing there. Upon viewing these hydrants with. Mr. Elliott, be also felt there was reason for complaint. City Engineer: Most of this came to a head while I was on vacation; I am not familiar with this. Councilman Malden I will withcdraw my motion. Councilman Powell: I move the Engineer work with Banister Engineering and place these three hydrants in ouuestion in a suitable spot according to their own judgment at no cost to the city. Councilman Peterson seconded tithe motion. (all in favor). Prom Francis J. Barvieux, 117 PEorth Sherburne Street; claim in the amount of $197.93 for damages to automobiile occurring on Olive Street. (car ran into sewer man -hole structure which was setting one foot above street level; street was under construction at that time). • • (October 11, 1966-continued) `[ J • • Administrators A copy of this claim was sent to the City Attorney, the Krog Agency and the County Engineeming Department on September 20, 1966. From Edward W. Simonet. Jr., attorney at Law, on behalf of Paul Liberty, Sr.: claim for damages to Liberty 10wme in the amount of $339.00 (surface waters running off into his basement: at 1807 West Olive Street). A copy of this claim was sent: to the City Attorney and Krog Agency. From Paul Liberty, Jr., requesting that Council abolish twenty year permit for gas station. Councilman Nolde: I move we 'take this matter up with the Planning and Zoning Commission when we meet with them. Councilman Iverson seconded time motion. (all in favor). From John R. Jamieson, Commis::sioner of Highways. Order regarding detour for Trunk Highway No. 95 in the Oaenty of Washington. From Department of Health. Ed•Iscation and Welfare Regional Office in Rana. City. Missouri. in regard to 'City Water supply. (report for research purposes) Administrator: For the past -two years we have been sending samples of drink- ing water from the City Hall fountain to this department; they determine how. much sodium is in the water wad tests are being taken as to what effect this . has on heart disease. From the League of Minnesota .Municipalities in regard to manual on Federal Aids to Local Governments. From Municipal Code Corporatiion, Tallahassee. Florida, in regard to codifica- tion of laws end ordinance. Administrator: To have our ordinances updated and codified would cost about $3,000 to $5,000. City Attorney: The man whose place Jim Douville took in Laverne, Minnesota, has gone into this kind of work: I understand he is highly capable. We should ask his to write to us and gifne us an idea of how much it would cost. DELEGATIONS OR INDIVIDUALS Mr. Dick Jeans: I think I wiill let Dave (McNeil) speak for me. Dave McNeil, Manager, St.Croils Valley Area Chamber of Commerce: First of all, the reason for Mr. Jeans being here this evening is, I would like to make a request of the City. Council. Certain members of the Council had a meeting with Mr. Hatfield thins week; i would like to know for the record if 244 • (October 11, 1966-continued) • the Board of Equalisation or the ccnncil could tell us the results of the meeting other than the reasons sent out today. What is the position of the Council in this revaluation. Mayor Charlsen: We have no position on it. Mr. McNeil: This was ordered by tea State? Mayor Charlsen: Yes. Nr. McNeil: Then the Board of Equalization has no authority in this. Any grievance would have to be filed %with the Tax commissioner and not the City Board of Equalisation or the County? O.R. Have the City tax rolls been certi- fied to the county as yet? Mayor Charlsen: They were turned over to the Stater he will certify them on the 17th of this month. Mr. McNeil: The City Council has no authority? Mayor Charlsen: They offered to help the City by furnishing the assessors. before NenteredSintoof this reassessing with trs of the he City; did theymeet more or less agreed to do this. City Attorney: The City was tolod they were going to be reassessed; the City put two men in there to save addittional cost, am I correct?' Councilman Peterson: Yes. At this time the Administrator reed the following letter, received from Mr. Roland Hatfied, Tax Commissioner -of the State of Minnesota: "At a conference held in my office this morning the reason for the reassess- ment of Washington ty and ures er his reassessment being carried on were rnexpddwhich explained tyou, and youasked I that reduce that. ex- was planation to writing so that it man become a matter of record. I am very happy to do so and the preparation of this letter is to confirm the points covered in our conference today. In 1963 the Washington County Board realized that there was a great need for the t of l real estaate in authorized t�lWashington CountyAssessor too hire astaff they of appraisers to complete the reassessment by 1964. Owing to the inability of the County Assessor to hire qualified appraisers, since such were not available, it verycompletely appeared - that ed that the County Assessor's office would not be able to comp Washington County by 1964 and, in fact, would probably be unable to do so by 1966. If the County Assessor's calicos proceeded to reassess the county on a piecemeal basis this would mean 6that certain property owners would have their values for tax yeirnit.ld not; and the County Board felt purposes, :mould be Mighty Therefore, they asked the Tax Commissioner if he would, through his reassess- ment powers. 11 of Washington County in one year. This was explored thoroughly with the County Board l and they felt, and so did I, that a reassess- ment of be beeentire tterif then reassty by e essmeratawouldte extremely cou dbe carried on wouldjointly by the Washing- ton County Assessor's office andl the State. Since this would result in a sub- stantial saving in cost to the C.bunty, it was agreed that this proceure re be followed and as a result, all of! the county has been reassessd, part e county by state appraisers and part by county appraisers, both operating Lunndder the same instructions and standards of assessment and the property values obtained are to be incor poratedi in one reassessment order to be issued shortly. The cost incurred by the state a_wppraisers is to be certified to the county over a two-year period as required by. law. Since the work carried on by the County Assessor's office was part of tee regular functions of that office, there has been no increase in cost to the county above the regular costs of the County Assessor's office, except for sems additional expenses incurred for temporary and part-time help. Such a procedure has resulted in a very low-cost reassess- ment and the Washington County ESoard is to be commended for working out a plan which accomplishes a total reassessment at the lowest possible cost. • • • (October 11, 1966-continued) • )45 • Under the law the Board of Rev.•Lew of the City of Stillwater has the power within limits, to make changes in the. personal property and real estate assessments, but this power is contingent uppon the assessment books being made available to the Board of Review at the time that they are requiredto sit by law. At the time that the City Hoard of Mevfiew was in legal session, the reassessment books were not completed for the Cit_.y of Stillwater and, therefore, the Board of Re- view had no authority to make .soy adjustments to property included in the re- assessment, since there were ram assessment rolls that they could readjust. I am enclosing a copy of an Attorney General's Opinion to the effect that a City or Village Council does not halve authority to act as a Board of Review prior to the return of a reassesment by the Commissioner; and since such reassessment re- turn was not available to the :Hoard of Review, it acted properly in adjourning without ordering any changes. At the same time, let me point out that this in no way has impaired the rights: of any property owner in the City of Stillwater. If no reassessment had been underway, property owners in Stillwater would have had the right to appear before: the City Board of Review to ask for adjustments in the valuation of their property for tax purposes, but since their property was being reassessed by the State they had, instead, the right to receive an individual notice of the value ,being placed on their property by the reassessor and the right to appear before: mach reassessor to protest the valuation arrived at during the anent. ?farther, such property owners also have the right, if the reasssssor makes no adjustments on the basis of their complaint, to ap- - peal to the Tax Commissioner fdor a review of the value placed by the reassessor on their property by the state: tax department. They have this right to appeal to the Tax Commissioner until Wee reassessment books have been certified by him to the County Auditor. In order to allow such tarpaper= opportunity to be heard, the reassessment books from Washington County wall not be certified by me for two weeks. If a property owner does not get the adjustment in his values to which he be- lieves he is entitled after appealing to the reassessor and to the Tax Commis- sioner, he still has other legal remedies available to him. After January 1, 1967, he can appeal to the County Hoard for an abatement in his taxes; and if his appeal is denied by the Conmty Hoard, he then has the right before May 31 to appeal to the District Court% for a review of his assessment. In summary, then, it appears that Washington County has had a complete reassess- ment of its real property at a relatively Loa cost and that no property owner has been denied any of his legael rights to appeal from the value arrived at by the sment process." Mr. McNeill That is the answers to my question. Mr. Jeans: I still have a coupler they say they used a uniform code; I think we have a severe problem in downtown Stillwater - we have busi disappear- ing now. Mayor Charlsen: If you are goiling to use last year's valuation, you may have trouble, but if you use the new valuation - no. Mr. Jeans: The school mill ratte is going up; we are supposedly valued at the fair market value of our propenty downtown; in at least ten or twelve cases, it's above fair market value. Does the Board of Review feel we should go to bat with Hatfield, or do they abink it's fair? Mayor charlsen: The Hoard of Reeview doesn't have anything to do with it. Mt. Jeans: I feel we have a seerious problem downtown. I wonder if you feel the same way or if you can help us in some way. Mayor Charlsen: You have to goo to Mr. Hatfield, himself. Mr.Jeans: Re is a one man tax :bureau then - that isn't fair, either& Mayor Charlsen: He doesn't halos the final word; you still have opportunity to appeal to the Court. Councilman Powe11: He has men •mho are willing to come from his office. • • 246 (October 11, 1966-continued) e • Building Inspector: Mr. Trim from: the State Department of Taxation has been in Stillwater for the past ewe weeks, he has been checking on assese- mesots made by the county appraisers and they are not far apart. Councilman Peterson: As Mr. Hats.field said, this has to go through his office, he will accept appeals prior to omertification. Mr. Gordon Smith: The question :I have is to the Board of Equalization mea- bers; do i understand if we hadJ had the book. completed by a certain date the Boa rd of Equalisation could. have acted on the tax rolls? Councilman Peterson: We could haws made recommendations to the Commissioner of Taxation who would have had t:he final say. Mr.Smith: To the extent of? Mayor Charlsent 1% of the aggreegate amount. Councilman holder $45,000.00. Mr. Smith: Then according to time City Charter, the Board of Equalisation can only adjust taxes if the City orrders a reassessment. Mayor Charleons The of Board; either act ordr disappprovezit; they send it to the iState. ons to the County Councilman Molds: The City, every other year, has the power to prop- erty; they have the power to rebate taxes without having it cleared by the State. City Attorney: You can override the Assessor but not the Commissioners. Councilman Noldes Every other ypear the City does have the power to adjust. taxes. Nhen a local assessor maa&es an assessment, which he must do every two years, he can make changes; theme figures go to the local Board of Equalization. As.eesors Any.changes made by toe, approved by the Board of Equalization.. have to go to the County. Councilman Molder I would like to have this clarified. In our City Charter the .City doss have the power eery other year. City Attorney: Yes, subject to review. Mr.Smith: What is the final auillority on city snouts? Can the business- men downtown be reassessed next year with the possibility of a lower rate? Mayor Charlton: They can, but :Lt still has to go to the State. Mr. Smith: What is the final anuthority? Mayor Charlsens The State. Mr. Smith: It seems strange that we have no control over our own tax. Is our City Charter at odds with our State tax law? City Attorney: In this particusLar case, it is not. Mr.MONsil: Do I get it clearly? then that I can inform my members that the re- course would be through Commi.sstioner Hatfield's office and then the Court and this is the only recourse they 'have. Mayor Charlsen: That's r.'.ght. Mr. Weil: Thank you ve:y muds for your time; I will inform my membership ac- cordingly. Members of Stillwater Township Board and Baytown Township Board were present; they were under the assumption that the meeting scheduled for Thursday evening, October 13th was to have been hneld on this night. 7 • • (October 11, 1966-continued) 047 • e PETITIONS None ADMINISTRATOR'S REPORT 1. Request from Building Inspector/Plumbing Inspector for council to consider use of plastic pi se for sanitary systems in residences. Building Inspector: The use of: this pipe is now allowed in several cities, it is plastic and I would not recosamiend its use on water lines at the present time, however. I feel the City should( allow the use of this pipe for sewers, etc. I am not recommending it for use :Ln streets. Councilman Peterson: Is this ism the code? Building Inspector: No, we do Mee a copy of the new State plumbing code and in that they have plastic pipe. If you give the'go ahead' I will write to other communities and get their experiiences with it. This would be for residential use only - no commercial. Councilman Powell: I move that we approve the use of this pipe. Councilman Nolde seconded the motion. )all in favor) (an amendment to the Building Ordinance is necessary.) 2. Request from Frank LaCoese, 118 w. Cherry Street, for variance permit to build a garage at this locatiaon. Building Inspector: The neighbours said they have no objections to this and the Planning and Zoning Commission hags checked this and recommend that the permit be granted. Councilman Iverson moved that thee permit be granted; Councilman Powell seconded the motion. (all in favor). 3. Nmo received from City Engineer in regard to street petitions as fol- lows: "Once again I would appreciaete your informing the City Council that the City has on file five petitions for street surfacing, two of which will include complete storm sewers and one with partial storm sewer. The season for accurately suorveyingthese projects this year is drawing to a close. It is impossiblle to do accurate surveying with snow on the ground. So, if these street:a are to be surveyed this year for early spring lettings, this should! be started now. Also an estimated cost for same as the City has to ;pay 25% of the total cost, and all of the cost for storm sewer." Councilman Iverson: I move the E:hgineer get the plans and surveying done (for Brick Street, South Sixth Street, Echo Lane, Orleans Street, Stillwater Avenue, and Brick Street between Myrtle and Linden). Councilman Powell: Do you want too hire a surveyor? City Engineers Either hire men too increase our force or hire Banister or some- body to do it. Councilman Solder Even if it toolet us a little longer, couldn't we do it our- selves? City Engineer: Could they go out . with a shovel and axe and cross section it? • • (October 11, 1966-continued) • • Councilman Nolde: In other words no engineering is going on anywhere in the winter time? City Engineer: Not of any magnituude. Councilman Nolde: It wouldn't be advisable for the City to get into this business if we hired a crew and couldn't use them in the tinter time. City Engineer: We can always use them in the office; that's when you draw your plans, etc. Administrator: I haven't had an opportunity to talk to the Engineer about our proposed street program. I am wondering if we haven't reached a point where we should be doing our own engineering. I don't feel that hiring a consulting engineer is advisable en long as we have an engineer. If it re- quires another person to do these projects, I think we should do them. In time the City should have an engineering staff so we can do all of our own engineering, and the equipment to do the work. I know this is not the time to go into a problem where the City would have to borrow money having a bond issue because interest is too hight. I think with some additional help we should be able to handle it. Councilman Powell, How many men ere you talking about? City Engineers With John Clarey ygou would have to have a minimum of two, possibly three. Councilman Nolde: How many peoples does Banister have working for him? City Engineer: Probably twenty or twenty -fiver it depends. They use some temporary help in the sunnrtime. Administrators Now that the major: projects are finished for this year, do you feel you could get into the field with John Clarey and Jack Shelton? City Engineer: We get no time ins a space of one hour today the phone rang fourteen times. Administrator: I believe our City. Engineer's time is taken up with telephone eallnthat he shouldn't be asked to go out on any of these calls. These calls should be referred to Hagen or Shed -ton, or John Clarey. Can't some of these calls be taken care of so you can .concentrate on engineering? Councilman Peterson: Couldn't thee payroll be made out in your office? Administrator: We can look into this. Councilman Nolde: We aren't going to have the money to fix up all of the streets. Administrator: I am sure Ron and I can work this out in some way - we can change these calls with a radio unsLt. City Engineer: You also have the sewer and water job on Oak Street coming up tonight, and the sewer job on Mater Street. Mr.Shelton is under the gun because the State wants reports: i.E you go to secondary treatment. Mr. Shel- ton is there permanently (at Sewage Treatment Plant) Councilman Peterson: The main thiLag is to get those streets so they are pass- able. Mayor Charlsen: How about taking ;Oath Sixth and Brick and starting with them? Councilman Noldes What are you go:dng to have to have to get the job done? City Engineers You need an instrument man or get someone to take Jack's place at the disposal plant. Councilman Peterson: Isn't there aonyene in the street department who is quali- fied as an instrument man? City Engineer: No. • • (October 11, 1966-continued) 249 • Mayor Charlsens well, there in $645.00 left in the engineering fund of the street department. You won't tries an instrument man for that. City. Engineers We have petiticons for these streets; suppose we spend all this money - call the public hearings. tell the people how much it's going to cost and they turn it down? councilman Peterson: have the 1ays changed so much in the last fifteen years? Do we have to send in more reports or what? City Engineer: Now we don't go oat and put a street over an existing surface that was there, and with no curb and gutter. Councilman Nolde: There is more engineering compared to what we used to have? Mayor Charism: That's why our streets aren't holding up - years ago they didn't do all that work. administrators With your permiission I would like to discuss this with Ron again; I think we can work out somethiing - get some projects ready for next spring. Councilman Powell: As long a•• wj. ere on the street program, I would like to make it rather urgent that we$Fifh with M.S.P. once again and till them we need these street lights. 4. Fire Chief Cormier hau recommended acceptance of the following persons as members of the Volunteeer Fire Departments Merrill Campeau, 419 Sonte4 Second Street David Carlson, 417 North nrcoLa Road Councilman Molds moved that thee Fire Chief's recommendation be followed; Coun- cilman Iverson seconded the mottion. (all in favor). 5. Fire Chief Cormier reacamended acceptance of resignations from the following members of the 'volunteer Fire Department: Richard Anderson Jack Doerr These gentlemen resigned becaunoe they are moving away from Stillwater. Councilman Peterson moved that: the resignations be accepted, and that letters of commendation be sent to them. thanking them for their services to the City. Councilman Nolde seconded the :notion. (all in favor) . 6. We have received a request from Mr.Bernard Boik, 611 Lake Drive that this street be plowed in the wintertime; also he is requesting a street light on Lake Drives. City engineers This winter we will plow it out; we never have before because there were no homes out there.. Councilman Noldes I move to wend a letter to Mr.Boik telling him we will main- tain the road and also that time City Administrator is going to view the area to see if it warrants a street light. Councilman Peterson seconded the motion. (All in favor) . 7. Letter from Best. Flanagan, Lewis, Simonet and Bellows, Attorneys at Law, representing Farnaam's, Inc. (in regard to bid on furnishings for new municipal building.) Administrators The attorney would like some direction in regard to this matter; the letter is as follows: • • • :'510 • (October 11, 1966-continued) • " Re. Furnishings for Municirnal Building Earlier this week the writer d9iecusaed with you the bidding on the above contract which was opened on .tuly 20, 1966. We represent Farnham's, Inc. which was the second low biddear of the three bids submitted, if the bidding procedure and letting was legaelly proper. I explained to you that there is a considerable amount of effort and expanse devoted to these bids by suuppliiers, much more than many people realise. Aside from the work of determiining whether or not items can be supplied, the proper pricing thereof, delivery dates, etc., there are numerous long dis- tance telephone inquiries to seopplier, salaries of personnel employed in assembling the information an& placing it in good form and other expense items. On the other hand, the writer has considerable knowledge of the problems of the body which lets the contraect as well as its attorney since we represent one of the large public bodices in Hennepin Cbunty that is constantly invit- ing bids and awarding supply contracts. We believe that the instant contract may have been improperly let to the high bidder for several reason by the Stillwater City Council. While there is a natural inclination to fauns the local bidder, you and I know that that is legally improper and 1 am not suggesting it was done in this case. None- theless, this possibility doess appear to be present. our objections are the 1. The instructions to b:eilders at paragraph 3. provide 'unit price shall be indicated for all itesms". Nonetheless, the bid form supplied to the bidders did not call for umait price but merely en aggregate price for the entire contract. Where thee "boiler plate" in the specifications dif- fers from the bid form there iee law to the effect that the bid form Shall control. It is obvious that tite inconsistency between the bid form and the specifications produced some crefusion becauseour client followed the bid form, the lowest bidder attemptied to make a unit price bid but apparently unsuccessfully did so (in acconedancs with your opinion of August 2, 1966) and the highest bidder did makes a unit price bid but only after going through the laborious effect oft recopying every item in the specifications. 2. The low bid apparentlyy was rejected because there was an error in the unit price quotation on at least one item so that an aggregate price was quoted instead of a unit price.. There are numerous cases to the effect that where the error in bidding is man obvious one the public body cannot take ad- vantage thereof and must use amnion sense in determining the intention of the bidder. The reason specifiied in your opinion of August 2, 1966 for re- jecting the low bid seems to thee writer to be of doubtful validity. 3. The specifications with respect to most items of furniture call for items manufactured by "General Fireproofing" or equal. Our client in- forms us that the low bidder quested General Fireproofing, Farnham's quoted an equal manufacturer but the highest bidder, whose bid was accepted, quoted the Cole line which is an inferrlor line. Farnham's also handles the Cole line and if the Cole line is acceptable it would like to have an opportunity to quote it. In this connection you told me that Mr. Racchini, the architect, advised the Council that the Code line was equivalent to General Fireproofing. Mr. Racchini stated yesterday t.:o our client's Mr. Lobeck that he made no such recommendation to the Coun..ei1 but that the Council examined the Cole line after the bide were received by• itself and concluded that the Cole line was equivalent to General Fireproof'tngs Farnham's believes that the Council was badly mistaken in this respect. Yo u advised the writer that one of your councilmen stated on Monday, Septem- ber 26, that the municipal builoding would be completely furnished within two weeks. Mr. Brower, the City Cleerk, advised Mr. Lobeck of Farnham's today that the high bidder agreed to aeupply everything by October 1 but he did not know whether or not the items ordered were in Stillwater. If you find that the high bidder will not be ablee to supply the merchandise ordered promptly and within your time limit of Oottober 22 or 27, we believe that new bids should be requested for the reasons specified above. Incidentally, a minimum of 60 dasye will be required for delivery by Farnham's suppliers. This means that a milnimum of approximately 3 months' time is in- volved when the statutory time ffor taking bids if included. Wil you kindly acknowledge receiipt of this letter and advise what the con- clusion of yourself and your City Council is with respect to this matter. We believe there are other persons than Farnham's who are interested in your de- cision." • • • • (October 11, 1966-continued) 2I • • _ Administrator: The Attorney fes:.Ls that Simonet's is the only legal bid. Councilman Nolde: He claims that the specifications and bid forms were wrong. city Attorney: They're not; apparently they don't want to go to all the bother of doing it meticulously. Councilman Peterson: I move we acknowledge receipt of this letter and re- iterate once again why we rejected their bid. Councilman Powell seconded the emotion. (Councilman Iverson abstained). Mayor Charlsen: You are sure im your own mind that if they would bring legal action against us you could defeat it successfully? City Attorney: That was my opiniion before and it is my opinion now. Th 8, List of general construaotion items to be completed or repaired in new mentcipal building as col September 16, 1966, for Council's information. Council requested copies of saxes be mailed to them. 9. we have several applications for the position of Janitor in the new building. I asked the fireman if they want to do this work and make some extra money; four of them would 'he interested and said they would try to come up with some hourly wage. Councilman Noldes How much wool!" it be for a full time janitor? Administrator: There are three :persons who are outstanding; one of them does not live in Stillwater but wouldl move over here. He has an outstanding record and his a class one boiler license. His salary range would be from $450.00 to $500.00 per month. Councilman Powell: my feeling is. that if you have two Stillwater people who are looking for work you should 'hire someone who is looking for work rather than divide the work among four :men. Adainistrators This is somethings I would certainly feel the council should decide, but if I was to hire a mean, I would hire this gam from St. Paul. Mayor Charlsen: Does this mean the firemen aren't going to take care of their own building? Administrator: It would be a sawing over aperiod of time by having one man do all of the work. I feel I am Booing to be quite tough about keeping these buildings up; I feel that if your have one man who is responsible we could do a better job. Councilman Molds,: Before we set up an interview with these other men, we should see what the firemen haves to offer. Mayor Charlsen: Let us know. 10. Mrs. Lavine called me;a there is home which was damaged in the willed storm; tumbling over on her house. City Engineers The tree Should come down storm she is in no immediate danger. Ray a tree on the boulevard near her there is a possibility of the tree but unless we get an unusual wind - Zoller (Tree Removal) is busy now. Councilman Peterson: If it's a :boulevard tree, it's our responsibility. City Engineer: It has to go thrroaugh the Park Commission. Mayor Charlsen: Are you going taro take care of that tree or not? City Engineer: Yes, I will checT.'.k it, • • 9 5 9 (October 11, 1966-continued) The Administrator submitted the ±Y__iancial report for the month of September; same was approved by the Council., Councilman Bolds: On the Judge's: Bill (setting out salary) doesn't this require action by the Council? Administrator: Yes; the Council. should be thinking about a figure; the bill expires on Sy 1, 1967 and -then the salary reverts back to $3,500. per year. Councilman Nolde: When should wes have some information to send up to the County Commissioners? Mayor *arisen: Is this a new b.Lll since two years ago? Administrator: Yes; it's somewhaat different except it fixes the salary at $11,500. The other bill was for: two years; this new bill doesn't set any time. Councilman Powell: Judge Sandeeam gave me a copy of the bill; he said he would like to appear before the Council. Councilman Peterson: Before we go to Mr. Sandeen, I think we should have a copy of the bill so we can what it is. UNFINISHED BUSINESS Administrator: We have the contract between Simonet Furniture & Carpet Company and the City of Stillwater for final approval. (furnishings.. for municipal building). Councilman Powell moved that then contract be approved; Councilman Nolde seconded the motibn. Councilman: Peterson and Iverson were opposed. Councilman Peterson: Their attoerney (for Farnham's, Inc.) sounded prstty., sure of his facts; it sounds to :no like he would have a pretty sound cases.. doesn't he, Phil? City Attorney: I don't know hwvyou could possibly accept Farnham's bid. councilman Peterson: I am still* saying they didn't put as much effort into it as they could have, but if once form holds precedent over the other, I ,.. would think he would have a pretty good argument. If one form did not have a space for unit prices City Attorneys What is your opilnion on that, Ron? City Engineers I would say, did!' the specifications specify strictly that it should be bid by unit price? City Attorney: Yee. City Engineer: Do the specificestions say bid by unit price and itemized? How can you bid by unit prices in you have no provisions on your form to do so? If you want it by unit price you will list the units and request the representative to give you the units to compare against his lump sum bid. City Attorney: It doesn't state that. It says ten desks, 200 chairs, etc. City Engineer: I would say they didn't have much of a leg to stand on if the units are listed in there. Councilman Peterson: I still feel they have a chance. City Attorney: When would you toe satisfied? • (October 11, 1966-continued) 253 • • Councilman Peterson: After you write that letter and get a reply. I would be curious to see what kind of replyyou would get from that letter. Mayor Charlsen: I vote yes. Building Inspector reported as footless in regard to request of Colonial In- vestments for Special Use Permit & Variance for apartment building complex: Mr. Winston Chamberlain attended the Planning & Zoning Commission meeting and requested reconsideration of his request. The consensus of opinion of the Planning Commission is, they woulld grant it if he would redraw his plan for four eight unit apartments, and et the request of several property owners change facing of buildings, he had quite a number of signatures - the majority of the property owners are all for it. Mr.Chamberiain was in agreement on the four eight unit buildings, although he would like to have the four twelve units. He will re -submit his plan. He agreeed to facing the buildings on Owens and Carne- lian streets instead of St.Croix Avenue: it was tabled by the Commission, which was o.k. as they are not ready tm get started on construction until next spring. On motion of Councilman Powell, seconded by Councilman Molds, the following change order was approved: (Councilman Iverson opposed). Change Order No. 4M - Axel Newman Hearing a Plumbing Co., Inc. Projects Municipal Buildiling Install gas line for futons gas service $264.85 Increase in Contract: $264.65 The City Engineer reported as follies: in regard to Feasibility and Estimated Cost for sewer and watermain instltallation in West Oak Street from C.B.A.H. No. 5 to South Oakes Street. City Engineer: The project is feasible: the estimated cost for water is $2,290.20: approximately $1,145. to to be assessed against the property owner (3.817 per foot): for sewer, the .estimated cost ie $1,788.00: approximately $894.00 to be assessed against tile property owner (2.98 per foot). City Engineer: The City owns prtoperty in that area also: it would be advan- tageous for the City to retain t31at property for a future fire sub -station. Councilman Holden Why should th•.• property owner be penalised because the City owns a piece of property? City Engineer: There are still :soma buildable lots there if the City wanted to sell it. Mayor Charlsen: O.K., how is thus: City going to pay for it? Councilman Molds: How does the :City pay for anything? Mayor Charism: I'll be damned :if I know, sometimes. Councilman Nolde: If the City d.besn•t want to own a piece of property they should sell it and let somebody lbaild some homes on it. Councilman Powell: What do you hhave invested in the property out there? City Engineers I have no idea. • • (October 11, 1966-continued) 254 • • Councilman Peterson: Would the Walter Board put in the water line? City Engineers Prom past experienaee they have refused to put it in and the cost, or assume the coma. Councilmen Holdes I make a motions that the City all that property - have appraisals on it and advertise fors bids. Councilman Powell: It would be appraised without improvements and we would add the cost to it. councilman Boldes I move we get appraisals on the property and advertise for bids on the property. Councilman Iverson seconded the mention. (all in favor). The City Attorney :ants for Parking City Attorney: I a dispute between Councilman Bolde: was to check with Judge Gustafson in regard to the Assess- Facilities against Bliss and galinoff. will do it tomorrow? I have to confer with Ron? there is the new owners. Have we given •them any release on this assessment? City Attorney: No. The City Engineer reported as folIlows in regard to the bid received at 4:30 P.M. for sanitary sewer replacement in South Water Streets City Engineers I checked the proposal form - the figures are correct, but the cost per foot for putting in *clay pipe is $20.00 par foot:....I can't recommend that at $20.00 per foot.., Councilman Powell: You recommend I that we reject it? City. Engineer: On this basis, year on that particular item I can't rand it, it's too much of a spread. Councilman Peterson,: I move we f.:ollow the Engineer's recommendation and re- ject the bid. Councilman Peterson seconded the -motion. (all in favor). NEW BUSINESS On motion of Councilman Peterson.. seconded by Councilman Powell, the follow- ing surety bond was approved: - Surety Bond, issued by Uartftord Accident and Indemnity Company in the amount of $25,000.00 cowering Lester R.Brower as City Clerk and Treasurer. (Councilman Bolde opposed). On motion of Councilman Powell, seconded by Councilman Peterson. the follow- ing insurance policy was approves Policy NO. IA 668418 - Automnobile Physical Damage Policy issued by Hartford Fire Insurance Compgany - City of Stillwater and Board of Water Commissioners: September 8, 1966 to September 0, 1967. Premium $1,002.00. • (October 11, 1966-continued) lea m • The following insurance policy,wwes brought before the Council for approval: however, a question was raised idn regard to coverage for Volunteer firemen - excluded from this policy. Policy No. 41C 536863 - Comprehensive General Automobile Liability Policy, issued by Hartford Accident and Indemnity Company, September 8, 1966 to September 8, 1967. Total Advance premium - $8.354.00. The Administrator was directed tto check with the Insurance Company to inquire why Volunteer Firemen were not idncluded in this coverage. On motion of Councilman Petersomm, seconded by Councilman Powell. the report covering activities of Municipal Court for the month of August was approved. On motion of Councilman Iverson,, seconded by Councilman Molds, the following change order was approved: Chance Order No. 2 Dunklev Sur£acino Company Project: Local Improvements No. 55 and 56 Additional miscellaneous: items in connection with wateraain and service construction, on Myrtle Street, including installa- tion of 1" water service, connections to the south on Harriet Street and Martha Street,:, and exploratory excavation. Total Increase in Contract: $812.19 on notion of Councilman Peterson.., seconded by Councilman Iverson, the Building Inspector's report covering actioities during the month of September, 1966, was approved. Opon being asked if the Council ddesires to advertise for bide on demolition of the old Methodist Church builoding (owned by the City - located on the corner of Fourth and Myrtle Streets), Coosacilman Peterson moved to introduce a resolu- tion authorising the Clerk to adveertise for Bids. Councilman Iverson seconded the motion. (all in favor). ORDINANCES On motion of Councilman Powell, seconded by Councilman Iverson, the Clerk made the second reading of, "An ordinance Amending an Ordinance Authorising the In- stallation of Parking meters to !Regulate Traffic, Passed August 5. 1947, pub- lished August 8, 1947" (penalty Bior overtime parking violations). The ordinance was read Section byi Section, with roll call after each section as follows: Section 1. Councilman Iverson: Yea Councilman Noldes: No Councilman Peterson; Yes Councilman Powell: Yee Mayor Cherlsen: Yes • (October 11, 1966-continued) • Section 2. Councilman Iverson$ Yee Councilman Nold®a No Councilman Peteason$ Yes Councilman Powell: Yes Mayor Charisen: Yes; Mayor Charlsen then put the queartien, "Shall this ordinance pass?" followed by roll call: Councilman Iver.'$on: Yes Councilman Noldeme No Councilman Petemreong Yes Councilman Powen: Yes Mayor Charlsen: Yes whereupon said ordinance was dec'aLared duly passed and adopted. RESOLUTIONS The following resolutions were, Gen roll call, adopted: 1. Directing the Payment of Bil_.Ls 2. Rejecting Bid on Construction& of Street Garage (Councilmen Molds abstained) 3. Changing Date of Next Regular Council Meeting (to November loth) 6. Pixing Compensation of E1ect::Lon Judges ($2.00 per hour) 5. Accepting Work - Local Bapro•,venenut No. 55 & 56 (Dunkley Surfacing Co.) 6. Amending Resolution No. 2931? (Authorizing Purchase of Land - Ritter) 7. Resolution Rejecting Bid andl Directing Clerk to Re -advertise for Bide. (Water Street Sewer Replacement) 8. Directing Clerk to Advertise. for Bids for Demolition of City Owned Building. (old Methodist Church) 9. Employing Engineering Service's (Banister Engineering Co.) ilMaNSSZ On motion of Councilman Iverson„ seconded by Councilman Powell, the meeting adjourned at 11:45 P.M. A//.Inf/./dIAA�or Mayor Attest: City Clerkk • 257 • • Council Chamber Stillwater, Minnesota Special Meeting November 3, 1966 3:30 P. M. The meeting was called to order fly Vice President Powell. Present: Councilmen Nolde, Peterrson, and Vice President Powell. Absent: Mayor Charlsen, Counci:Lman Iverson. Also Present: Lester Brower; Ch::arLes Thompson; Henry Sampson, Manager of WAVN Radio: Robert Steindorff, R::ivercrest Homes; Dave McNeil, Manager of St. Croix Valley Area Chamber of Commerce. NEW BUSINESS Administrator: We have received' a request (as follows): • "We, the undersigned request the City Council of the City of Stillwater, to issue a non —.variance building permit for the erection of a new building, per attached plans and plot plan on property described as Pant of the N1/4 of SE% Section 29, Twn. 30, Range 20 in the Citty of Stillwater located on Brick Street between Myrtle and rime". (Olive) (signed by Henry L. Sampson, Manager, WAVN Radio) Building Inspector: This is a sipecial permit - there is no variance required. They have approximately 520 feet: in depth. and 309 feet in width. Councilman Powell: It says 510 :feet here. Building Inspector: That's righ+hr it's an extension of a non -conforming use. Councilman Peterson: When they were using that (building) to broadcast from, did -they have to have a special 'permit for that? Building Inspector: No. Councilman Peterson: Did you ta::lk to anyone from the Church (Our Savior's Lutheran) or surrounding neighbours? Mr. Sampson: No - there is no one really close... Councilman Powell: Durocher is reasonably closes otherwise they are on the north side of Myrtle. Rivards and the Church is all that's involved. Councilman Molds: If they change or alter the building they now have by 50% they have to have a non-conformiing permit. Councilman Powell: It would seen to me that the proper procedure would be to have this go before the Planningp s zoning Commission. Would it be possible, Mr. Thompson, to call a special :nesting? Building Inspector: The Planning Commission will meet on Monday night. Mr. Stsindorffwas informed of the proper procedure; he was told the proper procedure was to present it firsat to the Planning Commission, right, Bob? Mr. Steindorf6 Right. Councilman Powell: If we could Ihave this presented to the Planning & Ssning Commission before our Regular Meeeting on the 10th, we could act on it then. Mr. Steindorff: we have a bad t:Lme element; the lease on the existing facilities downtown expires on January 1. • 258 • (November 3, 1966-continued) • • Counciban respectm to Powell: ommission whoodaes*trough this,the and shouldchannels this, and should are giving shouldbe in on something like this. Councilman Nolde: Did anyone contact the people at the Church? Mr. Sampson: Yes. I did. I told them our plans; I assured them that I thought the radio station andl the Church could be good neighbors; there was no reaction. Building Inspector: Oh. yes.. there was: Mr. Sampson: Let me finish; 1 said if there was any reaction from any of the people present, they showld speak up - nobody did. Councilman Powell: What was their objection? Building Inspector: This was a telephone conversation; it was not taken down.son. He calme: 1 toldlhimuwho it) what MIr p Steindorff had told me*. They (he Church) are holding a special meeting of the Church Council on Sunday; I asked if they would submit it at that time in writing. Councilman Nolde: I don't knew why the Church would be involved in this thing. Building Inspector: Yee, they would. They (radio station) want to move their entire operation out tilers - transmitters and everything. Administrator: What is the •abjection? Building Inspector: I don't: know - no specifics other than they would have a meeting of the Council on ;Sunday morning. I asked them to submit to the Council and myself - in writ:Lng - what their objections are. Councilman Powell: I gave as talk over the radio today where I said thatthe City abides by the Charter; if we go through the proper channels, and perhaps invite a Board mesber from the Church to attend this meeting, and they come back with their recommendatiion, we can act upon it on the loth. This channels.matter of seven days. You nevoid trouble if you go through the proper n days d plan; this is presented itffor theepermit - ,.welwentatoethe the Church Council; they gaveenoa objections. All we are gettting now is a few rabble rousers from the Church. They want WAIN to say that ti£ the Church ever wants a road through WAVN will pay the mentts, etc. The fact remains that an ugly structure is there now: no one can sa!t we are not improving the property. We don't want to get caught in a big: political deal because there is a lot of heat. If it was a complete change+of zoning, In could postponing it. but because of the say element, I don't see ay purpose Councilman Peterson: Simpson is the only one that called? Building Inspector: Yes. hurch cil; he knew this Mr. thSampson:dThere was a and suggested II fill out this y on the Cunexpired nterm so the station would have representation there... Building Inspector: The omty thing I am interested in is that the council approve the extension of thne non -conforming use; under the Ordinance. Section 5 was amended to Section 514 - that the city Council can extend any use that they want to. I told Mr. S9teindorff that they should go through the proper channels and submit a plot plan, etc. Councilman Powell: Do you feel then that this is not a matter for the Planning Commission? 1�% • (November 3, 1966-continued) 259 • Building Inspector: It does not have to be, but it has been our policy to submit these things to the Plannninq Commission. I just got this yesterday afternoon; I immediately got hold of the Secretary of the Commission to see if they could hold a special meeting: they tried to arrange it for tonight, but because some of the members couldn't make it, they called it for Monday. Councilman Powell: Would you Eprefer it to go to the Planning Commission? Building Inspector: Yes, I would. Councilman Nolde: These gentlemen should have approval of the Council subject to not too much criticiise of the Planning & Zoning Commission. Councilman Peterson: We could meet at 9:00 o'clock (on Monday) on this particular question. Building Inspector: This would8 give the Church Board a chance to meet on Sunday and submit a letter to tile Mayor, Administrator, Planning Commission and myself. Councilman Bolds: I don't think the letter from the Church should mean any- thing: the citizens in that areea didn't have a voice when the church was located there. Building Inspector: But that's: an allowable use in that area. W. Steindorff: What if the Pl:av:ning Commission recommends against it, then what do we do? Councilman Powell: It would be+ny suggestion that the City Building Inspector go before the Planning Commissions with the recommendation from the Council, and the Chair at this time will .entertain a motion to approve the plans subject to approval of the Planing & Zooming Commission. Councilman Peterson: What if tffiey disapprove it? Ibis motion will be thrown out anyway. Councilman Powell: The general feeling of the Council, without a motion, is that we would be for it. Councilman Peterson: I favor itk, but it should go through the Planning Commission because 90% of the dime we do refer these things to them. Councilman Powell: I feel the same way; we owe them this courtesy. Mt. Steindorff: Can I assume that if they disapprove it, the Council will approve it anyway? Councilman Powell: I would favor it. Councilman Nolde: I would Eason it. Councilman Peterson: I would favor it. Building Inspector: I would favor it. Mr. Steindorff: Tiny Iverson, time. Administrator: Mow do you feel?? No you think the Planning Commission will approve this? Building Inspector: Based on throe plot plan, the appearance of the building, etc., it would fit in that area.. I feel if they use good judgment they should approve it. Mr. Steindorff: They (Church) past in restrictions such as no portion of the building could ever be rented. • 260 (November 3, 1966-continued) Mr. Sampson: They also felt they didn't want us to add on ever in the future. Building Inspectors I think that that restriction would be too 'restrictive': as long as the building is strictlly a residential type building. Councilman Powell: I think we haws transacted the business we came for. Ne will meet at 8:30 P. M. on MondBay evening (after Planning Commission meeting) to act on this item. ADJOURNMENT on ration of Councilman Peterson, seconded by Councilman Nolde, the meeting adjourned at 3:54 P. M. Attest: City Clerk / Mayo! • Th Council Chamber Stillwater, Minnesota Special Meeting Novsnber 7, 1966 8:30 P. M. The meeting was called to order by President Charlsen. Present: Councilmen Iverson. Wilde, Peterson, Powell, and President Charlsen. Absent: None Also Present: Lester Brower, Pktilip Eastwood Mayor Charlsen: We don't have cone nickel's worth of equipment for maintenance of these buildings; no floor cleaners, mops, etc. Lee Collins, who sells for Brissman-Eennedy, Inc., made up a list of what he thought would be the equip- ment we would need to take care of these buildings. Administrator: After checking eveerything very carefully, this is everything he :thinks would be necessary to :maintain these buildings. Councilman Peterson: Adolph Garrey said he would work here; he would be a very good boy - he really works. The Council investigated the listt supplied by At. Collins. Councilman Peterson: In this al..l mew equipment? Administrator: Yes; all new equipment. Councilman Peterson: Is there anyway of getting used stuff? Mayor Charlsen: They have used eequipment but there is no guarantee on it. Councilman Powell: We should be able to get most of that stuff wholesale. Councilman Peterson: This list its over $1,000. I still think we ought to look into the ability of acquiring some used stuff. Mayor Charlsen: Let's get somethtinq going on it so the floors don't get any worse than they are. Councilman Peterson: Where are was going to get the money? Mayor Charlsen: If you advertise for bids you have to make up specifications; you can't just say you want a floor vacuum. Councilman Nolde: I am going to say something about advertising for bids. When you advertise for bids you play through the nose. The City would have a better chance of buying it somepllace else. Councilman Peterson: Why can't Councilman Powell look into the possibility of Superior Products Company (wholesale company) Councilman Powell: I will bring a catalog home tonight so we can compare their prices with these. Councilman Peterson: We can do something about it on Thursday night (November 10, 1966). • • ` 0 • (November 7, 1966-continued) • Mayor Charlsen: This meetiing was called specifically for one purpose. Administrator: Yes - to coonsider the request from radio station WAVN for a non -conforming permit. The Council is meeting tonight to get the Planning & Zoning Commission's report on this matter. (see minutes of November 3rd meeting). Mayor Charlsen: I wasn't ant the meeting the other day; what does this amount to? Enlarging the present :building or a new building? Mr. Robert Steindorff: All. new building. Councilman Peterson: At the site of the present building? Mr. Steindorff: A little bvit south of it. Mayor Charlsen: May we haves the report of the Planning Commission at this time? Mr. "Donald Carlson, Secretary of Planning & Zoning Commissions The subject was brought before Othe Planning & Zoning Commission; a motion was made by Mr. Bergen and seconded b.' Mr. Melstrom recommending that the Council approve issuance of a nonconforming permit for extension of an existing use providing that the St. Croiwe Broadcasting Company and their contractor conform to the requirements by and with Our Savior's Lutheran Church listed below: 1. Signs to be only one front and north side of building. 2. Outside lighting - ,sae of security lights only; no floodlighting. 3. Setting of grades sand elevations as agreed by both parties. Mayor Charlsens Is there any; discussion? You have heard the recommendation of the Planning Commission. Councilman Powell: Is this compatible with your plans? Mr. Richard Powers (WAVN) Thee elevation item gives me quite a bit to think about; it could drag on for gguite some time. Mr. Carlson: The setting of grades and elevation as agreed by both parties. Councilman Peterson: Apparently this is something that hasn't been agreed upon yet. What is the churches thought? Mr. Allen Peterson (Our Savioor'e Lutheran Church) We wanted it to conform with our parking lot. For the entire future of that whole block area. Councilman Peterson: Have yo*.s seen these plans? Mt. Allen Peterson: Yes. Councilman Peterson: Is the elevation shown here? Mr. James Simpson: It isn't aehown. Mr. Steindorff: We are fixed in our location because of the cable that cones out: I think we will alit agree that probably there will be no breaks in the grade. Probably at the most it would be two feet;we would have to sabotage the building in orders to set the grade too high - that we won't do. I would like to see this not have to be a contingency, but rather our good faith that we will go out-: and work with them. Councilman Nolde: Do you haves a few fellows from the Church who could meet with these people? • • (November 7, 1966-continued) 2(3 • e Mr. Allen Peterson: There :is no area of disagreement from where they said they were going to be. Mr. tastwood: I am wonderim.mg - I have an understanding that there could be a great deal of power transmitted: there should be a save -harmless clause to the City from the statlona itself that they should be responsible for their own power. There could be :seepage or leakage to contiguous areas. I want to be sure that contiguous .areas are well protected. yr. powers: There is no raediation change whatsoever. Councilman Molde: I am sure that they would be responsible for anything that happened to their building or anything that came out of their building. Mr. Allen Peterson: Mr. /t wers, I understand the present transmitting equip- ment will be utilized? yr. Powers: Yee. Councilman Peterson: I dorn't understand what he means by power leakage. W. Powere: I don't eithem. lr..Sastwood: Anybody injuused by any power takeoff - they say it's impossible to happen -wonderful! Them it wouldn't hurt anything to have that save harmless clause in there. Councilman Powell: I move that tee permit be granted, and that the contractor work in close conjunction with the Church when the final grading is to be done... kayos Charlsen: If the final grading doesn't conform to what the Church want.. what are you going *to do? Mr. Allen Peterson: The iodea of puting it in here in the first place is that so we will have recourse iff they went and did something totally different. Councilman Powell: I woulod also like to include that the save harmless clause be included for the city off Stillwater. Councilman Molds seconded tthe motion. Mr. Allen Peterson: How about the other recommendations of the Planning Commission? Councilman Nolde: They (raadio station) agreed to that. councilman Powell: Follow' the recommendations of the Planning Commission so it's agreeable to both parties. (all in favor). Administrator: Mr. (Joel): alekum is here this evening: something you might want to consider for the ccustodian position. The other day the City Engineer was up; I asked if there wwas anybody on the city crew who might be interested in the job of custodian. Mr. Harrison Hanke, presently employed by the Street Department, will undergo seurgery and will be laid up for two or three months: after that time he would lace very much interested in the job. In the meantime, the kvgineer inquired of Fter. Blekum if he might want to do this work in the winter months - until Mr. Henke comes back from the hospital. I asked him to appear here tonight and? tell us whether he would consider doing this. Mr. Blekum stated that he would like to try the position, but that the winter time was not exactly a 'sllack season' for him: he stated that in all probability he would have to hire somesone to help him maintain the skating rinks if he were to take on the custodfian position at this time. • • 264 • (November 7, 1966-continued) After further discussion, Counctilman Nolde stated: We hired you to take care of the Recreation Departmemtt you have been doing a good job and shouldn't get too involved in other work. I would like to suggest that if you are interested in making more money that you can work in another department if they are short of help. I think we need a full time man to take care of the building - a man with a boiler license who will take care of the grounds, shovel emote, etc. Mr. Blekum: I am not too anxious either way, but I was asked to consider it. Administrator: Thanks for coming down and discussing it; it was just one other plan for the Council to coonsider. Mayor Charlsen: Adolph Garey iae anxious for the job. Councilman Powell: Rennie Wert (presently employed in Street Department) is anxious for the job too. Administrator: Louis Garavalia . (former fireman) has put in an application also; he does have a boiler operator's license. After discussing the various apntiLeants and their qualifications, Mayor Charlsen suggested that the Admidnistrator contact Mr. Carey and ask him if he would take the job for a ttwo or three month period. Administrator: On a part time thesis? Mayor Charlsen: Yes - until Mr-. Henke is back to work. Councilman Powell: I move that the City Administrator be instructed to contact Adolph Garey to come in and do what work he can do with the enjoin- ment he has - on a temporary baeis. Councilman Peterson seconded the motion. (all in favor). Administrator: Phil Easton (Gassstte Editor) stopped at the office; we talked about a corner stone layiing event, and ribbon cutting for our new concrete streets. They have sold two full pages of advertising - one page to Cemstone, and the other to some other concern; plus he wants to have the whole front page with pictures of the Council, etc. There is one hitch: this contract they have with these people provides that they must do this before the snow is on the groundd. They want to put pictures of the pavement in - they would like to have it on the 18th of this month: Councilman Powell: :thy can't trey take pictures of the streets now, and then use those in the paper later? Administrator: He said why can•'t this be the corner stone laying and have your open house at a later date-. Councilman Powell then mentionedd that the 12th through the 21st of November is deer hunting season, and several people would be out of town at that time. Mayor Charlsen: We haven't got anything ready to put in the corner stone that I know of. Suggestions were then made as to items which could be placed in the corner stone; the Administrator was enacted to start gathering items for this purpose. Councilman Peterson: Are we goiing to have a dedication? We should start making plans and set a tentative date. We should work in conjunction with the Chamber of Commerce. (November 7, 1966-continued) 265 • Councilman Iverson: McNeil already. Councilman Powell: I frankly• don't care what is going on downtown... Mayor Charlsen: This is the •dedication of the new buRding - nothing else. Vince Hamann will take care o:d Lt. Whether Manager) has some kind of plan started Councilman Powell: Let's wai..t until Thursday night and ask him if he will handle it. Administrator: Phil (Easton) Ls going to call tomorrow morning; what shall I tell him? Councilman Powell: Tell him that because we can't get ready in that time. it would be better for him to. wait and have his advertising at the same time as the grand opening. That i.t would be better to get these pictures in advance. We can't have two ceremonies. Councilman Peterson: We are snot ready; if he wants to sell advertising tell him we will snip the ribbon osn the streets any time he wants and he can get the pictures before the snow Ls on the ground. ADJOURNMENT On motion of Councilman Powell, seconded by Councilman Hnlde, tee meeting adjourned at 1e:10 P. M. Mayer Attest: • 966 Council Chamber Stillwater, Minnesota Special Meeting November 10, 1966 10:30 A.M. Present: Councilmen Molde, Peteerson and President Charlsen Absent: Councilmen Iverson and Powell Returns of the General Election ibeld on November 8, 1966, were canvassed by the City Council with the following results: For the Office of Mayor: William Powell 1,995 R. M. Wrath 1,492 For the Office of Councilman:: George Mohlers, Jr. 2,160 Myron Melstrm 1,928.. E. O. Iverson 1,387 Gordon R. Smith 1,294 On motion of Councilman Eolde, :seconded by Councilman Peterson, the follow- ing were declared elected for a: term of four years commencing January 2. 1967:, - For the Office of Mayors William Powell For the Office of Councilman:: OosohlerJr. Myron George ADJOURNMENT On motion of Councilman Nolde, seconded by Councilman Peterson, the meeting adjourned at 11:30 A.M. Attest: City Clerk Mayor • 267 • Council Chamber Stillwater, Minnesota November 10, 1966 4:30 P.M. Regular Meeting The meeting was called to order Lay President Charlsen. Present: Councilman Iverson, NolIde, Peterson, Powell and President Charlsen. Absent: None Also present: Lester Brower, Phillip Eastwood, Ronald Ehlinger, Chief Cormier, Chief Rospke. UNFINISHED BUSINESS (out of orders/ This was the day and time set to open bids on the following project: Sanitary Sewer Repair and Replacement, together with appurtenances in South water Street from East Nelson Street to Manhole 254 feet North. The Clark read the notice for bidls aloud: the Mayor inquired if the notice for bidswas published and the Clerk informed the Council that the notiw for bids was published in the Stillwater Meaning Gazette, official newspaper of the City, on October 27, 1966. The following bids were then opemz:d and read aloud: Bid No. 1 Moelter Construction Company, Inc. Stillwater, Minnesota Total Bid: $8,438.50 Bid Mo. 2 Erwin Montgomery Constructiobc Co. 2160 W. County Road D St. Paul, Minnesota Total Bid: $11,037.35 Bid No 3 Barbarossa Si Sons, Inc. Rt. 3, Osseo, Minnesota Total Bid: $16,124.20 All bids were referred to the Cit_.y Engineer for study and report at the 7:30 portion of the meeting. This was the day and eima set to oopen bids on the following project: Demolition of old Methodist ChurclB Building located on the corner of Fourth and Myrtle Streets. 268 • (November 10, 1966-continued) The Clerk read the notice for bidls aloud: the Mayor inquired if the notice for bids was published, and the C Lsrk informed the Council that the notice for bids was published in the Stillwater Evening Gazette, official newspaper of the City, on October 27, 1966.. The following bids were then opened and read aloud: Bid No. 1 Carl Bolander a Sons Co. Minneapolis, Minnesota Total Bid: $1,750.00 Bid No. 2 Molter Construction Co., Imo. $ 900.00 Stillwater, Minnesota Total Bid: Bid No. 3 Junket Landscaping $1,845.00 Stillwater, Minnesota Total Bid: Bid No. 4 Gordon Iron a Metal $1,389.00 Stillwater. Minnesota Total Bid: Bid No. 5 Heinlein, Inc. $1,975.00 St.Paul, Minnesota Total Bid: All bids were referred to the City Engineer for study, and report at the 7:30 portion of the meeting. DELEGATIONS OR INDIVIDUALS (out cat order) Mr. John Condon. Chairman of the Planning and Zoning Commission, ...appeared be- fore the Council and recommended the following chugs in the Zoning Ordinance: •(1). All requests for special use or non -conforming use permits should be channeled thru thne Planning and Zoning Commission. This would keep the CSomission better informed and iscidently can relieve the Council of the necessity for making hurried judgment. (2). A fee of approximatelly 1% of the value of the building permit but not less than $10.00 nror more than $25.00 should be collected for each request referred to :the Planning and Zoning Commission. We feel that many requests now received are not made with any serious intention of folic:ming through and that they only clutter up the work of the Commission. (3). The following information must be presented to the Planning and Zoning Commission before t)ney will consider recommending a special use or non -conforming use commit: a.) The applicants *interest in the property (owned. option. etc.) b.) A plot plan with elevations showing the size and location of the proposed structure. (November 10, 1966-continued) 2(19 • • a.) Evidence that known neighboring property owners have been informed that a request Sor a special use or non -conforming use permit has been made. Thnis might be signed statement acknow- ledging the information cor a registered letter receipt. The word neighbors might be those within 300ft. of the proposed structure. We believe that these changes which require more of those petitioning for special consideration are justified3 at this time because by this time any ine- qualities which may have resulted when the Zoning Ordinance was enacted should have been taken cam of. Persons petitioning now are asking for special treat- ment which will be of value to them." On motion of Councilman Peterson, seconded by Councilman Nolde, the City Attorney was directed to review the recommendations and report to the Council at a future meeting. The City attorney reported that he bad conferred with Mr. Lyle Eckberg, Attorney for the Village of Oak Park Heights: Mr. Eckberg felt that the two comwnitiei should enter into a Joint Powers Act as it might affect sewage facilities'for Oak Park Heights, and that the two muniicipalities should agree upon an independent engineer for future 4.iaste treatment! in the oak Park Heights area. The City Attorney also reported thane there was some disagreement between Oak Park Heights and the City of Stillwater councils relative to the location of a sanitary sewer to serve the new Counnty office building to be located near High- way 212. On motion of Councilman Molds, seconded by Councilman Peterson, the City ,Engineer and City Attorney were instructed tto appear before the Board of County Commissioners and request that the County Board work out this problem with the officials of Oak Park Heights. )APPLICATIONS On motion of Councilman Powell, seconded by Councilman Molds, a License toSell Cigarettes in the Stillwater Municilpal Building was granted to L.R.Brower, City Clerk, for the remainder of the ysaer, 1966. COIQtUNICATIONS Prom the Washington County Planning) Advisory Commission, announcing countywide planning conference of local, diet mict and county government and planning offi- cials for Friday, December 2, 1966.. The letter was read and ordered filled. Prom C. J. Swanson. Secretary, Planning Advisory Commission - minutes of their September 19th meeting. This letter was not read as all Couuncilmen had received copies prior to meeting. Prom Dr. Edward L. Henry, Director„ Community Leadership Training Program, an- nouncing Leadership sessions - November 19, 1966 through March 1S, 1967. (All Councilmen read letter). • 270 • (November 10, 1966-continued) e From Gordon C. Dboabrugger, repprssenting Michael christia n, photographer, requesting that Mr.Christian bee granted permit to process and develop film in his residence, 305 East Pop:•lar Street. On motion of Councilman Molds, seconded by Councilman Peterson, a permit to process and develop film neees nary to the conduct of commercial photography was granted, as recommended by. the Planning and Zoning Commission. From Paul Liberty, Jr., requesting that the Council abolish twenty year per- mit for gas station (carried owe from October llth meeting). On motion of Councilman Petersen, seconded by Councilman Iverson, the Council decided to follow the recommendation of the Planning and Zoning Commission, thereby denying the request of! Paul Liberty, Jr., to abolish the permit. From State of Minnesota, Water Pollution Control Commission, approving Plans for construction of Sanitary Seem and Lift Station on South Based Street and Grove Street. (see City Attorrmey's report on this item - page 260.) From Richard D. Mackamen, Manager, Erog agency. Inc., enclosing statement of. premium adjustment affecting insurance policy No. 41C 535 908 - Premium $2,153.00). ..... The Administrator was instructed to get a more specific breakdown and report at the next meeting. From Congressman Joseph E. Eared% enclosing Supplement to Catalog of Federal Aids to State and Local Governments. From Banister Engineering Compeer" - Estimate for Mere and Company on Myrtle and Pine Street improvements. Councilman Nolde moved that thee estimate be approved/ Councilman Iverson second- e d the motion. From Banister Engineering Company in regard to Greeley Street improvement - punch list. From Allen R. Schultz, 297 North Fourth Street, Bayport, Minnesota, request- ing that euncil consider planting some kind of a memorial in municipal build- ing to honor Arlen A. Schultz, •who was involved in a fatal accident while work- ing on construction of building/. - The Council members felt that as memorial or plaque could not be considered, but that a resolution should be adoppted by the Council in regard to this matter, and that a copy of same be placed in the corner stone of the new building. Also, that a copy be mailed to the family of Mr. Schultz. From the Employer's Group of Inamrance Companies reporting on boiler inspections in the new building/ no recommendations were indicated. • • (November 10. 1966-continued) 271. on°ire°maainnwatMacrosztalanUring 'tJtistnap fnounioipai9bu°iictn°g reTIiiseseoacin°gV° valve is necessary because the water pressure exceeds the estimates given by the City Engineer before the lire was installed. On motion of councilman Powell, seconded by Councilman Peterson, it was decided to install the valve as recommended by Gausman & Moors. councilman Iverson voted no on this item. Prom Donald B. Woods, 435 Smiths Broadway. regarding demolition of the Methodist Church Building. Mr. Woods stated that he would :Like to acquire one or two items located in the church. On motion of Councilmaua Iverson, seconded by Councilman Powell, theAd- miniatrator was instructed to inform Mr. Woods tolbom the demolition contract had b.sn awarded. Copy of a letter written to R. :I. Mullin, N. P. Railway Company, by City Attorney Eastwood in regard to removal tie certain bulk storage tanks in dovntwn Stillwater, requesting cooperation and helps of railroad in seeking the removal of said tanks, or •inuring the people of this. City and the St. Croix Tally that no harm can ori- ginate from these tanks at any 'time in the future.' From Dewey Ralson, County Assesnsor in regard to appointment of local essaasor for state instructional meetings to be held in December. After some discussion, on motion of Councilman Iverson, seconded by Councilman Powo11. the Adainistrator was instructed to confer with the County aswasor and in- quire as to bow much it would inset for the City to have all of the assessing done by'the County Aseesmor'e offices, Also, the City Attorney was instructed to check the State Statutes in regard to:thhis matter and report to the Council at a later date. adjourned This portions of the meeting/to 7:30 P.M. Meeting reconvened at 7:30 P.M.. Presents Councilman Iverson, NooLde. Peterson, Powell and President Charlsen Absent: None Also Present: Lester Brower, PhsLlip Eastwood, Ronald Ehlinger, Chief Cornier. Chief Roepke. CITY ADMINISTRATOR'S REPORT - 1. Request from Fire Chios! Cormier that Council approve hiring of eighteen year olds in the Volunteer Fire Department. On motion of Councilman Iverson, seconded by Councilman Nolde, the Fire chief's request was granted. On motion of Councilman Nolde, seconded by Council Powell, the following men (1S years of age) were appointed) to the Volunteer Fire Department as recommended by Fire Chief Cormier: 1 • (November 10, 1966-continued) e r Charles Mix, 6044 South Third Street Jeffrey J. CormmLer, 1227 South Everett Street. 2. Minnesota Administrative Rules and Regulations in connection with State Planning Agentdes were read. 3. New Federal Laws wer.-• introduced in the last session of Congress, and would probably wain be considered at the next session, af- fecting grants to looeaL communities for sewage treatment facilities. (present Federal lacy affecting grants for sewage treatment faci- lities provides for :a maximum of 30% of the cost; the proposed fede- ral law would increa...e this maximum by 25% providing the Legislature of the State matches the 25%. If this is accomplished by the State it would then provide. a grant of 80% of construction costs.) The Administrator suggested tlfat the Mayor and Council members contact the local representatives and request that they consider a law matching federal funds for sewage disposal plant construction. 4. Memo from State Eighwsay Engineers in regard to snow removal in the business district rase read. A memo from the City Engineer was read at this time in which he suggested that the Gordon Iron & Metal Company, and Junker Land- scaping should be contacted in regard to removing snow from the downtown parking areass. Also. that Mr. Michael Raleigh should be contacted and hired tar remove snow from the parking lots around the new municipal buildimy. On motion of Councilman Molds, seconded by Councilman Peterson, hiring of the above named persons was approved. 5. Memo from City Engineer suggesting that the City send a letter of thanks to the Board oif County Commissioners for applying a leveling surface to West Myrtles Street from Owens Street to the City Limits. On motion of Councilman abide, seconded by Councilman Peterson, the Adminis- trator was instructed to write said letter to the Washington Cou my Board. 6. Memo from the City Ensiaeer informing the Administrator that a por- tion of West Orleans Street was graded and graveled to accommodate a new home being consttructed near the West City Limits and that the house was built with no thought as to future grade on West .Orleans Street. The Engineer's office was not contacted for a proposed grade; as a result, itt will be extremely difficult to maintain this street during the mintier months and spring because of the steep grade. On motion of Councilman Powell,. seconded by Councilman Molds, the City At- torney was instructed to amend our present ordinance to provide that the City Engineer must be notified of the first floor elevation in connection with all future building permits. 7. Memo from the City EnglLneer in regard to request from Satellite Service Company for permission to deposit waste matter from their satellite units during; various construction projects in this area. The Engineer stated thaat he personally does not object to this but feels there should be is Limit to the extent of the area that they intend to service and odeposit in the city sewer system. The Council concurred with the Btngineer's feeling. • • • (November 10, 1966-continued) a) i 3 • 8. Memo from City Engineer In which he states that he had requested the County Surveyor to replace the property irons of the G.P. Masks prop- erty at 824 South Greeley( Street. The Council approved this action. 9. A letter was received from Judge Sandeen informing the Administrator that the Statute setting the salary of the Municipal Judge will expire on July 1st of 19677 theft the judge's salary would then revert back to $3,600. per year. Also enclosed was a copy of a Bill for an Act which would fix the Judge's salary for an indefinite period of time. No action was taken by the Council at this time. --� 10. The Council was informed of the resignation of James Eder from the Police Force. Mr. Eder ;Las returned to his previous employment in the Road and Bridge Deparrtment of Washington County, and that he in- dicated that he was not :interested in making police work his career. The Council accepted his resignatiion. 11. Memo from Ted Gillen, Chiief of Auxiliary Police Force. recommending the appointment of John IP. Van Reel to the Auxiliary Force. On motion of Councilman Peterson, seconded by Councilman Powell, Mr. John P. Van Heel was appointed a member off the Auxiliary Police Force. 12. The Council was informed that the City has not received the remaining 29% of the allotment to tee City of Stillwater in connection with the Flood of April, 1965. Stile Public Examiners have audited flood expendi- tures and found same to lie in order; however, the City's claim for Flood Control is quite large and as a result the account must also be audited by Federal examiners. At this time, the Administrator is not able to determine when the City Hall will receive the 25* being held up. The Administrator also informed the Council that Certificates of In- debtedness, which were sold in anticipation of receiving Flood Control money, in the amount of 646,000 are still outstanding, and cannot be paid until the 25% allotnent is received. 13. The Administrator informed the Council that it may be necessary to pass resolutions regulating tits use of stop signs within the City to comply with State Statutes as mat may affect convictions. 14. Mr. Harold Bielenberg has requested that the City refund to him the fee he paid for a Master Electrician's License because an Attorney General's opinion prohibits a municipality from charging a fee for said license as the State Statutes provides for a State license. On motion of Councilman Peterson, seconded by Councilman Molds, the Clerk was in- structed to refund to Mr.Bielenbemg the Master Electrician License fee for the Year 1966 ($25.00). DELEGATIONS OR INDIVIDUALS Master Tim Saida appeared before the City Council to request that the Council ini- tiate some action in regard to little league football. The Mayor and Council informed Time that this request would be directed to the Re- creation Commission, and thanked haLm for appearing before the Council. • • 4 • (November 10, 1966-continued) • UNFINISHED BUSINESS The City Attorney reported that Midge Gustafson has been holding Court in St.Paul: therefore, he has not been -able to contact him in regard to the Court's ruling on the Bliss and Nlalinoff parking facility smelts. (The Council males are not entirely satisfied with the Court's judgment rela- tive to the above ements andl had requested that the Attorney clarify this matter as soon as possible.): The City Administrator stated three the Banister Engineering Company is anx- ious to hear what action has bees taken on the propoeed sewer line to the new county office building near IMighway 212. (see page 269.) On motion of Councilman Nolde, seconded by Councilman Iverson, the Engineer was instructed to get the necessary easements from Independent School Dis- trict 0834. The matter of the Street lighting; contract between the Northern States Power Company and the City was again dilscussed. On motion of Councilman Powell, seconded by Councilman Peterson, it was.de- cided to approve the contract, amnd the Administrator was directed to con- tact S.S.P. officials and request that the new lights be installed as soon as possible. On motion of Councilman Powell, asconded by Councilman Peterson, Insurance Policy No. 41C 536 863, Comprehensive General, Automobile Liability, etc. issued by the Hartford Accident and Indemnity Co. (9-8-66 to 9 -8-67) -advance premium $8,354.00, was approved. The Administrator informed the Coeencil that the final plans for the con- struction of the Emergency Operating Center in the municipal building are completed. He stated that the architect had inquired whether or not the City intends to advertise for bids on this project at this time. On motion of Councilman Noide, seconded by Councilman Peterson, this item was tabled until the Regular meeting in February, 1967. The matter of purchasing cleaning; and maintenance equipment for the new muni- cipal building was discussed. On motion of Councilman Peterson„ seconded by Councilman Powell, it was de- cided to carry this matter over tto the next meeting of the Council. The Administrator was directed tco contact Mr. Adolph Garey and inquire if he would be willing to do the custodiial work in the new municipal building. On motion of Councilman Peterson„ seconded by Councilman Iverson, the contract for construction of sanitary sewer in South Water Street (bids opened at 4:30 portion of meeting) was awarded do the Moelter Construction company. Inc.. as reco®ended by the City Engineer.. On motion of Councilman Powell, seconded by Councilman Peterson, the contract for demolition of the old Methodiiet Church building (bids opened at 4:30 por- tion of meeting) was awarded to the Moelter Construction Company, Inc., as re- commended by the City Engineer. • • (November 10, 1966-continued) 275 e • NEW BUSINESS on motion of Councilman Powell, seconded by Councilman Holds, the Building In- spector's report covering activitisas during the month of October, 1966 was ap- proved and ordered filed. on motion of Councilman Powell, sescondsd by Councilman Nolde, the following insurance policy was approved: Policy No. FP 2 59 03 37, issued by Reliance Insurance Company, Fire, Lightning and extended coverage on Stillwater Public Library. (total premium - $1,022.00). On motion of Councilman Powell, sesoonded by Councilman Nolde, the following insurance policy was approved: Policy No. 3WC 17 01 80, issuasd by Agricultural Insurance Company - worbnen's Compensation Insurance: Employer's Liability, November 15, 1966 to November 15, 1967. T1bta1 Premium - $4,555.00. On motion of Councilman Peterson, :seconded by Councilman Powell, Financial re- ports covering Municipal Court proceedings for the months of September and October, 1966, were approved. On motion of Councilman Powell, seconded by Councilman Peterson, the following License and Permit Bond was approvred s Bond issued. by Empire Fire ands Marine Insurance Company covering Rivard Plumbing and Heating Ceavpany, Inc., in the amount of $5,000. (excavating in City Streets, *etc.). On motion of Councilman Powell, seconded by Councilman Peterson, the following was approved: Receipt for substituted collateral First National Bank of Minneapolis U.S.A. Treasury Bills due 4/217/67 - $100,000 in substitution for: U.S.A. Treasury Sills due 10/:'27/66 - $100,000. On motion of Councilman Peterson, :seconded by Councilman Powell, purchase of the following securities from City of :Stillwater as principal wa s approved (by First National Bank of Minneapolis Escrow Account: $2,000 U. S. Treasury Bil:is due 8/31/67. The Mayor and Council were rmindeed that the following terms of office will ex- pire on December 31, 1966: Planning Commission: Richard Olsen James Mulvey Fred Kalinoff Harold Hohlt • • • • '2 7 6 Port Commission: Recreation Commission: Library Board: (November 10, 1966-continued) George V. Bancroft Leo Jewell Eugene Lebaicke William Murray Prank Steinmetz William O'Brien Lawrence Junker Mrs. Chester Wilson Mrs. Richard Nelson Mrs. K. M. LaVine Mrs. Roderick Lawson Mrs. Harold Rrog Mrs. Lloyd Kolliner Park Board: Mr. Lyle Anderson Mr. Chester S. Wilson Mayor Charlsen reported that Mrs. matt Jenson hadelected-to resign fromthe Library Board, and the Board has reeranmended that Mrs. Donak3Granquist be appointed to fill this unexpired teem. On motion of Councilman Peterson, seconded by Councilman Powell, the Council approved appointment of Mrs. Donald •Srenquist to the Library Board. Councilman Molds moved that a letter: be sent to Mrs. Jenson thanking her . for services rendered while a member of the Board; Councilman Powell seconded the motion. (all in favor). On motion of Councilman Peterson, seconded by Councilman Molds, the 1966'Weed Inspector's Report was approved. ORD None RESOLUTIONS, The following resolutions were, on realL call, adopted: 1. Directing the Payment of Bills 2. Accepting Bid and Authorizing Execution of Contract (Water Street Sewer Project). (Councilman Nolde abstained from.voting on this resolution). 3. Accepting Bid and Authorizing Execution of Contract (Demolishing Building). 4. Authorizing Execution of Street ILighting Contract with N.S.P. 5. Accepting Work, Local improvement! No. 48. 6. Accepting Work, Local Improvement No. 57 and 57A 7. Accepting Work, Local Improvementt No. 59. 8. Amending Resolution No. 2954 (Aufd1crizing Sale of Land) N.S.P. Property - add: All of Block 7 of Beach's fddn. to Oak Park. Councilman Peterson voted no on tfhis resolution. • 9. Resolution in memory of Arlen Schultz. 10. Authorizing Employment of 10 year old men in Volunteer Fire Department ADJOURNMENT On motion of Councilman Nolde, seconded by Councilman Peter.onn�,hee meeting ad- s3 journed at 110 P.N. �� %' da Atteett Clerk City ty Clark Mayor • 278 Council Chamber Stillwater, Minnesota Special Meeting November 17, 1966 11830 A.M. She meeting was called to order bly President Charlsen. Present: Councilmen Molds, Peterseon and President Charlssn Absents Councilman Iverson and Octacilman Powell. The matter of preparing the groundd in the Lily Lake Beach area for a standard sire hockey rink was discussed. 79his matter had been brought to the Council's attention by a number of citizens interested in hockey leagues for the City'■ youth. On motion of Councilman Molds, ssoeonded by Councilman Peterson, the City Ad- ministrator was directed to contaost the City Engineer and have the ground leveled off and prepared, to enablls the Recreational Director to install the hockey boards as soon as possible. Also included in the motion was a decision to hire a loader, but use City trucks and manpower to haul the dilrt to the site. ADJOURN:I NT 0n motion of Councilman Nolde, seconded by Councilman Peterson, the meeting adjourned at 12:00 o'clock noon. Attest: a City Clerk • 279 e Council Chamber Stillwater, Minnesota Special Meeting November 28, 1966 7:30 P. M. the meeting was called to ordeer by President Charlsen. Present: Councilmen Iverson, Nolde, Peterson, Powell, and President Charlsen. Absent: None Also Presen.: Lester Brower, Philip Eastwood APPISCATIONS On motion of Councilman Powell., seconded by Councilman Iverson, the following Off Sale Liquor Licenses were, approved, subject to approval of the Liquor Control Commissioner: Edward J. Davidson, 231 East Myrtle Strreet, Stillwater, Minnesota J. L. N., Inc. 302 South Main Strreet, Stillwater, Minnesota Mildred Gersdorf 224 South Main Strreet, Stillwater, Minnesota William C. Kinsel 118 East Chestnut EStreet, Stillwater, Minnesota Donald F. Mosiman :and Glen R. Karloske 317 South Main Strreet, Stillwater, Minnesota Merl K. Meister 112 North Main Strreet, Stillwater, Minnesota Lawrence Sharp 226 South Main Strreet, Stillwater, Minnesota Bonds in the amount of $1,000s each were also approved. (all in favor). COMMUNICATIONS From Kelvin Blodget'-, tendert:as resignation from Auxiliary Fire Department. On motion of Councilman Nolde,, seconded by Councilman Powell, the Administrator was directed to write to Dr. IELodgett, thanking him for his services to the City and commending him for h:ds fine work. From University of Minnesota :Extension Division in regard to conference pertaining to local government emergency planning and organization, to be held on December 1, 1966. On motion of Councilman Iversoon, seconded by Councilman Nolde, Fire Chief Wilfrid B. Cormier, was authorized to attend the conference as a representative of the City. Councilman Powell stated he woould attend also, if possible. (November 28, 1966 - continued) 281 • • Administrator: I had a call thide morning from Sheriff Oranquist; he said, "Do you realize there is only abtout fifteen feet to go and the dam is finished at McKissick Lake?". I said I dilidn't. Do you intend to finish it, taking the debris from the old Church? The Council stated yes. Administrator: Miss McGee calleed me on November 21st; she suggested that the Council authorize constzactifon of a block building over the old Schulenberg pump, and that each person using same be given a key. She is quite concerned about this pump:; there are still a number of old people in the neighborhood who use this foot their drinking water. The kids are con- tinually breaking it. Councilman Iverson: This could be a project for the Jaycees. Councilman Reterson: I will cal:1 Dick Olsen tomorrow and see if I can get some materials from him. Councilman Nolde: As far as I :tm concerned, even if the Jaycees don't do it, I think the City should go map and put a wall around it. Councilman Powell: You'll want: to bolt the roof on or the kids will have it torn off. Memo from Police Chief Roepke roequesting that James Fredrickson be rehired as a patrolman, at the salary o:f $475.00 per month, waiving the usual six month training period. Administrator: Mr. Fredricksen: asked the Chief if he would consider him again; the Chief feels he would ! like to have him back. Councilman Molds: I think we shhould have people come in and take examinations for the job. Councilman Peterson: I think wee should advertise, myself. Councilman Nolde: I think there should be something in the future - give tests; when there is a vacancy :you will have a list available. Councilman Powell: It would bee my suggestion that a meeting be held between the Chief and the Administrator; the Administrator can inform him that perhaps there are guards at the prison !who would be willing to become policemen. If, after he has investigated he feeels he still wants Fredricksen, he can act upon it then. Councilman Nolde: I think we s kould put Fredricksen on the force, but from here on in we should appoint a .eommittee - somebody completely neutral. I put that in the form of a motion. .hdvertise in the paper that you are giving tests. Councilman Iverson seconded the! motion. Councilman Powell: I move to amend that motion - that he be placed under a special probationary period of six months. He isn't on probation in the respect that he is a 'new' offi,:cer; he is on probation because of his actions, and he is to be aware of this. Councilman Peterson: I am oppoosed. I would like to see the Administrator contact the League of Minnesota: Municipalities and see if tests are available. Councilman Powell: In view of this, maybe we should hire him temporarily for a six month period; to be reconueidered at the end of six months. Councilman Iverson: Can I withufraw my second? • • • • (November 28, 1966 - continued) • • Mayor Charlsen: No. Letter from John Rheinberger, atvtorney at law, on behalf of William Giossi, Sixth Avenue. Mr. Gioss::i is requesting that an assessment levied against his property for sewer, vuhich was installed six years ago, be cancelled as he claims there is Sip benefit to him. Councilman Peterson: I would bee opposed to any sewer adjustment now if it was assessed six years ago. I merve we file the letter and inform Mr. Rheinberger that his letter was Ibrought to our attention, but we are going to do nothing about it. Councilman Powell seconded the nvmtfon. (all in favor). Administrator: In regard to thee stop signs located in the City, we should have resolutions passed designating where they are. Councilman Peterson: I move that the City Attorney and the City Engineer, along with the Chief of Police, check the placement of all stop signs in the City and see that they are pclaced there by resolution, if they are not already. Councilman Powell seconded the notion. (all in favor). Administrator: We have a bill here from the Stillwater Auditorium Company in the amount of $599.51 (for bmiler service and repairs due to flooding caused by broken sewer in alley behind building). I think it should go to the City Attorney to see if it's legal or not. (hill was submitted on a verified account form only, with/ mo proof of payment). Councilman Nolde moved for the above; Councilman Powell seconded the motion. (all in favor). The Administrator read the folloowLng letter, received from Leighton Charlsen of the Charlsen Trucking Company: "In reviewing the operation: of our landfill for the period from January 1, 1966 to the present, I find I can no longer operate under the present conditionsi. The greatest problem is the fact that I am not taking in enoeugh money to pay for the necessary services required. up to Neovember 1. 1966 I have turned back everything taken in with nosalary for myself, as well as putting over $5,000.00 into upkeep :and repairs. In spite of this, I have not been able to keep up wi•.th all the things that should be done in the line of covering and l road maintenance. In my opinion it will be necessary to at least double my present income from this operation. Furthermore, at the present: rate of filling, the available site for dumping will not last metre than a year or at the most two years, at which time it wilLL be necessary to find a new spot for dumping. At present. I can: burn on a very limited basis by getting a burning permit from Still..vater Town Board, but this is not very satisfactory, as occasional.Ly on an ideal day to burn. I cannot contact any of the Fire Warr ens to get a permit. If you would follow up on my applications for annexation, I would be able to work through the Stillwater Fires Department which is available at all times. By burning, of course I refer only to combustibles such as cartons, brush, wood scrap,,, etc. • (November 28, 1966 - continued) 283 • • Also, while telling you my [troubles, I think you should inform you that I intend to raise the orates for garbage and rubbish collection effective February 1, 1967 :Prom the present rate of $24.00 per year to $28.00 annually, also duse to increasing costs caused by the fact that the volume of pickup isw constantly increasing. In fact, since we started picking up in 19(48, volume has tripled, from nine yards per day at the start to overt twenty-eight yards per day at the present time. Thanks for your consideratiuon of my problems, and I will be avail- able for questioning any tiLme at your convenience." Administrator: In connection w:Lth this, we also have a copy of a letter written to Mr. Charlsen by the Stillwater Town Board, as follows: "The Board of Supervisors ooE the Tbwn of Stillwater hereby advises they are dissatisfied with the present operation of the Stillwater Disposal Service and requesste that it be operated as a sanitary, land -fill dump as per your contract. The Board further requests that you repair the road all the way to 'the dumping site and maintasEn it in such a condition that it need not be closed next spring ems it was last." ter. Leighton Charlsen appeared before the Council at this time. Councilman Peterson: How long La the contract we have? Leighton Charlsen: Up to ten ywsars, depending on how long we can receive it out there. Councilman Powell: It would bee my suggestion that we hear the contract again so we understand it. (City Attorney read contract for dump services aloud) Councilman Peterson: You want lout is basically what it is. Leighton Charlsen: I don't wanat out, but I can't afford to keep it up. Councilman Peterson: What about the property? Leighton Charlsen: I want to kreep it myself. Councilman Powell: Do you haves sone plan for this property that you would dispose of it? Leighton Charlsen: No - but iff you didn't want to see it as a dump, I would try to dispose of it and get a profit on it. Councilman Peterson: Is the brink aware of the fact that you want out, Leighton? Leighton Charlsen: No - theyJammu I owe them money that I can't pay: I've borrowed and spent well over $55,000 this year just on that cat. Councilman Peterson: This contract - if the payments were to cease on this land, are we responsible to pick up the payments? Before anything is done we should make sure that the ciity isn't responsible for these payments. Leighton Charlsen: It certainlfy isn't my intent that the City should be responsible for these payments... I don't want to quit the dump business, but I can't afford to stay in it. Councilman Nolde: He isn't fullEilling his contract by quitting. Leighton Charlsen: This letter. is an appeal for advice or help in any way that you can. Councilman Peterson: With than 'shelf" started, it was your opinion you mild maintain it. • 284 (November 28, 1966 - continued) • • Leighton Charlsen: I thought I acouldr the cat broke down. I have contracted with Dunker now to comae in and keep up the work. Councilman Powell: Will this pieece of equipment ever work? Leighton Charlsen: The only thinnq I can hope for is that we get everything fixed eventually. Councilman Powell: If it was wo_mlring right you could dig a trench any depth you wanted? Leighton Charlsen: Yes, but eve:ery time we have a fire out there we get complaints about the smoke. Councilman Peterson: There seems to be two different opinions at the bank; we don't want to be stuck with payments and not have a dump. Councilman Nolde: Leighton does:um't want to give it up. Leighton Charlsen: One other thing - I don't expect the Council to take action on this tonight, but there ie one other thing I have been thinking about - that is to have a privat:e pay dump out there with the City having no responsibility for it. City Attorney: I will check with the bank tomorrow about the payments. Councilman Peterson: This shoubl be our first step; after we find this out, and if there is some rate aadjustment he wants, we can talk about it then. Councilman Powell: If Leighton .cants to take this over on his own, and the City can allow him to do this. II think we should talk to Stillwater Township and see what they think - they are involved too. They are paying a share. Leighton Charlsen: I would kinds of like to get going on this annexation. I will tell you frankly that if I can't continue in the dump business I will dispose of the property. Councilman Peterson: I think them Administrator should get something on dumps from the League of Minnesota Municipalities - how they operate in cities of comparable size. Leighton Charlsen: I planned on increasing rates for the first six months on our garbage collection operatrion; I was also thinking of having it placed on the curb for pickup - either has to be all on the curb or none at all. Councilman Nolde: I move we should have an informal meeting and try and come up with some kind of answer:: we won't be able to solve anything here tonight... City Attorney: This (garbage pidckup) contract between Mr. Charlsen and the individual home owner - the City/ cannot involve itself with third party contracts. Councilman Nolde: You don't neeed an answer right away, do you? Leighton Charlsen: No; I just wanted to acquaint you with my problems. Administrator: The City Attorneey requests that we take some action in regard to Mr. Mergens (Assistant City Attorney). The City Attorney suggests that we dispense with his services, Councilman Peterson: He no longer has his office in the City. I move that we follow the City Attorney's recommendation and dispense with the office of Assistant City Attorney; send hiim a letter of thanks for his services and ask for a written resignation. Councilman Powell seconded the motion. (all in favor). • • • (November 20, 1966 - continued) '2 5 • Yaw RESOLUTIONS The following resolutions were:, on roll call, adopted: 1. Authorizing Employment of 'Young Men, Eighteen Years or Over, In Volunteer Fire Department. (repassed) 2. In Tribute to Arlen A. Schmaltz (repassed) 3. Authorizing Execution of S:treet Lighting Contract (repassed) 4. Accepting Work, Local Impr.mvement No. 56 (Pine and Myrtle Streets - (MeCree & Company) .. 5. Accepting Work, Local Impreovements No. 60 & 61 (Greeley and Union Streets - Moelter Construction Company). 6. Confirming Appointment of :Police Officer (James Fredricksen). (Councilman Peterson voted) no on this resolution) 7. Authorizing Execution of Lwease - Northern Pacific Railway Company for Parking Lot Property (.,August 1965 to August, 1966). City Attorney: Mueller was incorrect on this; they are on City property and have been for some time. Mr. Ell-aLlin of the N. P. said we owe him for one year's rent. Councilman Nolde: How can Muelller derive revenue off of property the City owns? Councilman Peterson: It is my opinion that we should stop it. Why can't we acknowledge the lease from FAuqust 1, 1965 to August 1, 1966, and then get hold of the railroad guy and sae what he wants. Councilman Powell: I feel we should inform the railroad that our lease is discontinued until such time as ve know what Hugh Anderson is going to do. For this short period of time we would be willing to negotiate for further lease after that time. I move that the City Attorney de instructed to inform the railroad that as of December 1, 1966. we are givuinq them 30 days notice to cancel any lease that we have with the railroad as far as parking facilities are concerned. When Anderson builds we will tkten renegotiate, or when we are aware of what Anderson is going to do, we wi21l renegotiate. Councibnan Peterson seconded tile motion. (Councilman Nolde was opposed). ADJOURNMENT On motion of Councilman Peterson, seconded by Councilman Iverson, the meeting adjourned at 10:45 P. M. Attest: City Clerk Mayor • • • 286 • Council Chamber Stillwater, Minnesota December 6, 1966 7:30 P.M. Regular Meeting The meeting was called to order by President Charlsen. Opening prayer by the City Clenk Present: councilmen Iverson, Nmide, Peterson, Powell and President Charlsen. Absent: None Also present: Lester Brower, PPhilip Eastwood, Ronald Ehlinger, Chief Cormier, Chief Roepke, Councilman Elect Wolters and Councilman Elect Meletron. APPLICATIONS On motion of Councilman Iverson, seconded by Councilman Peterson, the follow- ing cigarette licenses were graented for the year 1967: Del Farm Store Fourth A Myrtle Streets, Stillwater, Minnesota Paul R. Glaser 209 North Second Street, Stillwater, Minnesota John L. Hinz 302 South Main Street, Stillwatier, Minnesota :tinsel Liquor Store Second A Chestnut Streets, StilAlvater, Minnesota Milton Krelitz, d/b/a Reed Drug; Store 131 South Main Street, Stillwatter Minnesota Lowell Inn 102-North Second Street, Stiltiwater, Minnesota Dale Mattison Lakeview Memorial Hospital, Stiillwater, Min:e)ote James E. Meister 901 South Fourth Street. Stillwater, Minnesota Merl K. Meister 112 North Main Street, Stillwater, Minnesota Midland Cooperatives, Inc. 501 North Main Street, Stillwater, Minnesota George Muller Muller Boat Works, Inc.. Mulberrry Point, Stillwater, Minnesota Reddy Kilowatt Club, N.S.P. 425 South Main Street, Stillwater, Minnesota St.Croix Drug company 132 South Main Street, Stillwater, Minnesota Ralph B. Otte 517 North Owens Street, Stillwaater, Minnesota • • (December 6, 1966 - continued) Lawrence Sharp 226 South Main Street, Stillwater, Minnesota Stillwater Country Club North Fourth Street, Stillwat:ar, Minnesota Veterans of Foreign Wars Post #323 124 North Main Street, Stillwater, Minnesota Carole Wert 308 South Main Street, Stillwater, Minnesota Patrick White 603 west Churchill Street, Stillwater, Minnesota Gene Wright, 218 North Main Street, Stillwater, Minnesota Zolldan Grocery 211 South Main Street, Stillwater, Minnesota On motion of Councilman Powel..L, seconded by Councilman Peterson, the follow- ing Soft Drink Licenses were ogranted for the year 1967: Del Farm Store Fourth & Myrtle Streets, Stilllwater, Minnesota John L. Nine, 302 South Main Street, Stillwater, Minnesota Minuet Liquor Store 118 East Chestnut Street, Stilllwater, Minnesota Reddy Kilowatt Club, N.S.P. 425 South Main Street, Stillwater, Minnesota Ralph B. Otte 517 North Owens Street, Stillwater, Minnesota Lowell Inn 102 North Second Street, Stilllwater, Minnesota Stillwater Motor Company 326 South Main Street, Stillwater, Minnesota Stillwater Country Club North Second Street, Stillwatker, Minnesota Veterans' of Foreign Wars, Poet #323 124 North Main Street, Stillwater, Minnesota Carole Wert 308 South Main Street, Stillwater, Minnesota Patrick White 603 West Churchill Street, Stilllwater, Minnesota Eugene Wright 218 North Main Street, Stillwaeter, Minnesota Zolldan Grocery 211 South Main Street, Stillwater, Minnesota Midland Cooperatives, Inc. 501 North Main Street, Stillwater, Minnesota Merl K. Meister 112 North Main Street, Stillwater, Minnesota 288 (December 6, 1966 - continued) • • James Meister 901 South Fourth Street, Stillwater, Minnesota Milton Erelitz d/b/a Reed Drug Store 131 South Main Street, Stillwa nter. Minnesota COMMUNICATIONS OMIT- See page 289 From State of Minnesota, Department of Health, in regard to final inspection of Plumbing installation - Municipal Building. (Was read). Copy of letter written to Cityy Attorney By K. H. Mullin, Northern Pacific Railway Company in regard to Lease for parking lot. (Was read). From Banister Engineering Compo.ny in regard to sewage treatment facilities for other units of government.. (Questionnaire enclosed). (was read). From Duane Elliott, Banister EEngineering Company, enclosing final cost breakdown (participating and nnon-participating State Aid items) on Myrtle, Pine and Greeley Street projects. (was read and discussed.) From Layton Landetrom, Lystad "s Exterminators, listing areas inspected or bailted during the month of Nosve%ber. (Was read). DELEGATIONS OR INDIVIDUALS None PETITIONS From G. C. Lupient, 806 West Willard Street, Stillwater - Petition to construct a 24 foot wide streeet on North Broadway and construct three or less homes on west property aims of Lots X, Y and Z. Mt. Lupient: One of the lots has been vacated, two of them have not been. Administrator: If you refer fit to the Planning and Zoning Commission this evening. I am sure they will meet if requested to do so. Mayor Charieens May I recomaemmd that the property owners on both sides of the street be contacted so yowl tan use that at the Planning Commission meet- ing. People on the other sides of the street are objecting to this. Mr. Lupient: Yes, Mr. Dielentrbies. Mayor Charlsen: When you tall* about a 24 foot street, there would be no maintenance; snow plow couldn•'t turn around. Mr. Lupient; There are plenty/ of places to push snow; it's a sixty foot street; you would just build aand maintain the center 24'; I was planning to use the rest for driveway. Councilman Peterson: I move sthat this petition be referred to the Planning and Zoning Commission for thesir recommendation. Councilman Iverson seconded tite motion. (all in favor ). Administrator: I wonder if tttis matter should also clear the Engineer's office as to maintenance. • • • (December 6, 1966 - continued) 2`1 ii `1 • • COMMUNICATIONS (Out of Order) From State of Minnesota, Departament of Health, in regard to final inspection of completed plumbing installatiion in new Municipal Building. Conclusions: "as far as could Lbe determined from the final inspection, the design of the plumbing fixtures and the equipment of the completed installa- tion comply with the provisions . of the Minnesota Plumbing Code." Copy of letter written to City .Attorney by K. H. Mullin, Northern Pacific Railway Company, in regard to 1sase for parking lot. Mr. Mullin stated that in addition to the $2,400 due the railroad for the lease period August 1, 1965 to July 31, 1966, an additional rental of $1,000 is due for the five months frown August 1, 1966 until the effective date of the City's notice of termination, IIDecenber 31, 1966. City Attorney: we should pay then the amount we owe. Councilman Nolde: I don't think it's good practice for the City to give up this property; we are going to need it. Mayor Charlsen: I believe the wishes of the Council at the last meeting were to the effect that we did not ease to do anything about it until the new motel complex was built. Councilman Nolde: We advertises for people to come into the City; we should provide our citizens with a place to park. (no motion was made on this iteen - see Resolutions). From Banister Engineering Compaany in regard to sewage treatment facilities for other units of government (quesationnaires enclosed) as follows: "A few weeks ago, at a me•eting between the Stillwater City Council and representatives of Oak Parr?: Heights, Baytown Township, and Stillwater Township the matter of the City of Stillwater providing sewage treatment for the sewage and wastes: from the other units of government was discussed. At this meeting, the matt,:•r of certain data being provided by the other units of government was discussed. It was agreed that you would make the ._.. request for the data from, the governing bodies of the other units of govern- ment. we were to assist you in the preparation of questionnaires. Enclosed find three copiees each of a questionnaire, and a suggested letter of transmittal, to each mf the other units of government. Because each of the others units of government have a somewhat different problem, each questionnafrre has been prepared differently. We have also prepared a suggested letter from you to the other units of government. We ..i suggest that you forward two copies of the questionnaire to the other units of government and retain one copy for your file. You should insure that the questionnaire for thee proper unit of government accompanies the letter to the governing body of that. unit. As soon as you receive tttis information, we would appreciate having you prepare one copy for our use and file The Administrator then read tl0e proposed letters and questionnaires prepared by the Banister Engineering Compaeny. Councilman Peterson: Mr. E nngineer, can you think of anything that might have been omitted? •, City Engineer: Nothing at alIl, Councilman Peterson. Councilman Peterson: I move tthat these questionnaires, along with a letter of transmittal, be sent to oak Park Heights, the Village of Stillwater and Baytown Township. • • 290 • (December 6, 1966 - continued) e • Councilman Iverson seconded them motion. (all in favor). From Duane Elliott, Banister Engineering Company, enclosing final cost breakdown on the following projects (participating and non -participating) S.A.P. LOCATION MBA PART NON PART COSTS COSTS 69-102-01 Pine Street $ 58,963.99 $ 2,874.16 69-104-03 Myrtle Street 116,635.56 1,730.85 69-108-01 Greeley Street-Roadwsay 107,577.43 69-108-01 Greeley Street-Utili.ties 9,755.00 69-108-01 Greeley Street-Stormm Sewer+ 18,392.88 19,142.91 Union Street - Loc.Il:sp. 61-1966 7,355.01 Preliminary Engineeriinq Construction Engineering $301,569.86 15,078.49 15,078.49 TOTAL $331,726.84 +MSA 100% of all C.B. and leads on State Aid Streets 26.6% of mains and manholes on State Aid Streets Prepared by: $ 40,857.93 D.W.Elliott Banister Engineering Company December 12, 1966 Councilman Iversons How close d:lid we come to the estimate? Administrators The estimated comet on Pine and Myrtle was $240.145.957 actual cost is roughly $228,000. Councilman Iverson: What was estt imated cost for Greeley and Union? Administrators Estimated cost woes $174,600t actual cost $162,000. Councilman Peterson: Now that tHAese jobs have been completed, I would like to see how we stand for our Statee Aid Street funds available for future projects. City Engineer, There is no intent next year to work on any State Aid Streets because of insufficient furls. Administrator: While we are on this subject, we should also discuss the status of our Permanent Improvement Fund: this will give you an idea of what you can be doing in the next few years - that portion which devolves upon the city. Your cash balance in the Permanent Improvement Fund now is $52,937.121 esti- mated income is $16,000: your estimated expenditures for work completed to date is $119,673.49, so your estimated balance as of January 1, 1967 is a red figure of $50,736.00. This i.s actually a budget items it would be my ad- vice to the council to levy $40,O490.00 in 1967 and in 1968 to pick up part of the deficit. Councilman Peterson: when this woes discussed before, it was the general idea to issue CI's. • (December 6, 1966 - continued) • • From Layton Landstrom, Lystad's Exfterminators, listing areas inspected or baited during the month of November. Councilman Molds: I know they are going a good job: haven't seen any rats around. Councilman Powell: There are rate: at the old City dump. CITY ADMINISTRATOR'S REPORT 1. I contacted Dick Anglin oft Minnesota Civil Defense to find out how long the federal grant woucld be held for the Emergency Operating Center. He informed me that the Council should take some action with- in the next few months, but itt would probably be available to the City during the calendar year of 18E67. Mayor Charlsen: Did he say anythtnq that we would have to reapply for funds in 1967 if we wish to continue witch this? Administrators No - just that thee Council should take action that they would be interested in this grant. 2. For your information - wee have had some discussions in the past about salaries in the Police IDepartment: the Police Chief has supplied us with a comparative wage scale., This is for your information when you start discussing the budget. 3. I received a memo from thee Fire Chief regarding applicants for the Volunteer Fire Department; thee following men have been screened and ae- 'cepted by the membere of the volunteer Department: Jack L. Myers, 1912 North First Street Arnold Peltier 909 North William Street Leonard Schrade 1311 South Second Street "These men are presently empl..oyed at the Twin City Arsenal Fire Depart- ments they also have had prev..Loue firefighting experience in the Still- water Fire Department. Due tag their employment, they would be avail- able to the Fire Department cam an every other day basis." The Chief has no reconanendatiions in this memo. Mayor Charlsens What is the status of the former members of the Fire Depart- ment as far as litigation? City Attorney: Extensions have Doan asked that would take us up past the first of the year. Councilman Peterson; Litigation is still continuing? City Attorney: Litigation is stflll continuing. Councilman Powell; It would be may suggestion that Chief Cormier explain this to these men - that because of Dills, even though we know they would be of value to our Volunteer Fire Department., we can't accept then; we would like to, but presently we can't. 4. Memo from Fire Chief Currier setting out activities of the Stillwater Fire Department during the month of November. 5. Memo from C ity Engineer in regard to cleaning of steps and sidewalks in the City during winter season of 1965-1966. The City Street Depart- ment expended 413 man hours :end $896.70 in an effort to clean the various steps and sidewalks, etc. • • • (December 6, 1966 - continued) r • • '••This cost in my opinion is veery high, and some consideration should be given to the possible purchases of a small tractor with a blade or a self propelled snow blower". Councilman Molds,: I know where the City can purchase a snow blower quite reasonably; this should be looked into. Councilman Peterson: During budgnet time we should look into this; If not that, the outgoing Mayor will prolbably 'donate' one. 6. Memo from City Engineer stating that from January to December of 1966, the City Street Depatmemt cleaned, flushed and inspected approx- imately 6.25 miles of sanitany sewers in the City at a coat of $6,675.74. Mayor Charlsen: What percen.age of total sewers is that? City Engineer: About one-fourth. 7. At the last meeting of this Council there was some discussion about dumps; I was directed to get some information. Today we received a report from the Citizens Leaggue. Mayor Charlsen: I have read it and passed it on to the garbage collector. For your information I attended a workshop on solid refuse disposal; a man from the State Board of Health wave there; another man who was a planner, and a third 'expert' in charge of waste disposal in Edine...Nothing was ac- complished by the workshop - theree is no solution. Councilman Iverson: I spent about four hours one day checking this out; it sounds crazy, but it's really ggsite reasonable; garbage could be hauled and dumped in the Gulf of Mexico. You could have barges downtown - it's a special type of barge called a garrbage scow. it's just a matter of deter- mining how many you would have to have parked down there to haul the stuff away. Someone can pursue it furthner if they want to = it's real interesting. 8. we received word that our furniture was shipped on November 28th; some arrived today and we expcect the full carload to arrive sometime this week. Councilman Nolde: Have we made arrangements yet for dedication of the build- ing? Administrator: It is suggested it would not be good to have open house be- fore Christmas; it might be advisable to have it between Christmas and New Year's. Mayor Charlsen: Letters have to to written, etc. Administrator: I would appreciate it if you would appoint a committee to work with us on this matter. Mayor Charleens A local, responsiible young man, Mr. Hamann, said he would be interested in being a member off such a committee. Vince Hamann: I said I would write letters, etc....I wouldn't care to be Chairman of the Committee. Councilman Peterson: I move that we elect the outgoing Mayor and the Mayor Elect as Co -Chairman; they can appooint any committee they may need. Councilman Iverson seconded the motion; the vote was as follows: Councilman Iverson: Yes Councilman )(oldie: No Councilman Peterson: Yes Councilman Powe,LI: No Mayor Charlsen: No • • • (December 6, 1966 - continued) 293 • • Councilman Nolde: I don't feell we are doing justice to our Mayor by asking him to serve on this committee;: he should be the man that we honor. Councilman Iverson; Dave McNeill bad something started on that: someone should check with him. Councilman Peterson: I will aanend my motion to the effect that Mayor Elect Powell be Chairman; he can contract various people. (all in favor). 9. The Mayor and council complained about smoke in this roan at a pre- vious meeting; the air exchange is working now. 10. The last item is the budget and tax levy. I do not have the valuation for the City of Stillwater as yet; this is holding up certifying the tax levy and completing the budget for 1967. We should expect this figure some time this week; as soon as it's available there should be a special meeting to approve the tax levy, and then the detailed budget will probanbly be ready about a week after I receive the valuation. This is an unseal year as far as budgets are concerned; we will have to make the best! of it. UNPINISHED BUSINESS The City Engineer was to report: at this meeting as to feasibility and estimated cost for extending Stillwater Maenue from North. Owens Street to William Street )as requested by Colonial Invesstments, Inc., on September 6, 1966). City Engineer: I have no report. Mr. Mayor. Mayor Charlsen: When will it hoe ready? City Engineer: I have no idea. Mr. Mayor The City Attorney was to confer: with officials of the First National Bank o! Stillwater in regard to monthlyil payments for dump services (Is City responsible for payments in the event Mr. C?;arl.en decides to operate 'pay dump', or Bells dump property). City Attorney: I have no report yet; the Cit.; is not responsible but I just wanted to clear it with Mr. Klapp. The contract states that the City is not responsible. On motion of Councilman Powell,. seconded by Councilman Iverson, the following change order was approved: Change Order No. 1 - LI Non- 61 - Union Street Moelter Construction Co., Inc. - $306.52 (Miscellaneous construction items not provided for in the proposal for blocking of openings to basements in lieu of constructing a structural sidewalk to span the inplaice area well). On motion of Councilman Iversonn, seconded by Councilman Powell, the following change order was approved: 294 (December 6, 1966 - continued) r • • Change Order No. 2 - LI No. e60 - Greeley Street Moelter Construction Co., Inns. - $5,116.13 (Miscellaneous extra work itcems on Greeley Street encountered during construction. For watermaine, 3" water service, storm sewer pipe not covered by proposal, dry ruboble retaining wall and maintenance of Methodist Church Parking Lot- used for access to Dairy). NEW BUSINESS On motion of Councilman Powell, eeeconded by Councilman Peterson, the Building Inspector' s. Report covering actimities during the month of November, 1966 was approved. (note attached to Report stated as follows: "All of the work done by one local plumbing and heating contrasctor during the past eleven months is in- cluded in this report".) Mayor Charleen: Rev can they gett by with that? It has been strictly under- stood that there is no constructiion unless there is a permit for it: On motion of Councilman Iverson, seconded by Councilman Powell, the following Change order was approved: Change Order No. 1 - Water Street Sewer Repair !Welter Construction Co., Inc. - $360.00 (placing of crushed rock in trench to obtain a stabilized bedding for pipe placement during sewer repair). Notice of Claim against the City,,, submitted by Lyle J. Eckberg and James F. Lammers, Attorneys at Law, on behalf of Alice Benson. (Mrs. Benson claims she sustained injuries in the amoount of $500.00 as a result of a fall on a defective sidewalk on the corner of Myrtle and Fourth Streets). The Aministrator reported that a. copy of said claim would be sent to the City Attorney and the Krog Agency immediately. On motion of Councilman Peterson.:, seconded by Councilman Powell, the follow'' ing change orders were approved: Change Order No.5 M - MunicApal Building Axel Newman Beating and Plumbing Co., Inc. - increase: $432.40 (Furnish and install a pressure reducing valve for the water system.) Change Order No. 5 - Municipal Building Dean Lundholm Construction Company - $956.28 - Decrease in Contract 1. Additional openings and! Lintels 2. Composition Floor covering Stair B.landings 3. 2 cartons vinyl asbestos tile for owner 4. Labor for astragal at Main entry 5. Change Order No. 3 - furnish and install terrazzo floor not accented Deduct: $175.87 $110.40 $ 20.70 $ 28.75 $1,292.00 • (December 6, 1966 - continued) Administrator: We have a bill from Peter Racchini for services in regard to the Emergency Operating Center which the attorney is questioning. City Attorney: We have three morn. meetings this month; I am not sure what I am approving; would like to ask for :detailed letter from Peter. ORDINANCES None RESOLUTIONS The following Resolutions were, or roll call, adopted: Directing the Payment of Bills: 2. Authorizing Payment of Parking Lot Lease ($3,400.00) ADJOURNMENT On motion of Councilman Iverson, seconded by Councilman Peterson, the meeting adjourned at 9:35 P.M. Attests City Clerk Mayor 296 • Council Chamber Stillwater, Minnesota Deco:mbar 9, 1966 3:00 P.M. Special Meeting The Meeting was called to order by •rice President Powell. Present: Councilmen Nolde, Peterson, and Vice President Powell. After considerable discussion relative to the tax levy for the year 1967, on notion of Councilman Nolde, seconded by Councilman Peterson, the Clerk was directed to contact the County .Auditor and request a letter to the effect that the assessed valuation, as given to the Clerkby the County Auditor (in the amount of $4,740,206.00) wi.Ll be the value used for tax purposes for the year 1967. Also, that the Auditor will take full responsibility in the event that the Commissioner of Taxation. after he completes the reassessment'' oa Stillwater, certifies an amount :more or less than the figure of $4,740,206.00. (The City of Stillwater was reasses mead by the State of Minnesota and the re - mint has not been certified bay the Commissioner at this time.) ADJOURNED On motion of Councilman Nolde, seconded by Councilman Peterson, the meeting adjourned at 6:30 P.M. Attest: City Clerk Mayor • • Council Chamber Stillwater, Minnesota Special Meeting %ember 12, 1966 4:00 P.M. The meeting was called to order by• President Charlsen. Present: Councilmen Peterson, PowseLt and President Charlsen Absents Councilmen Nolde and Ive:ersoa The City Administrator reported that de had met with the County Auditor, County Attorney and City Attorney, at the County Court House in regard to the tax levy and asseeaeed valuation; tllat the County Auditor informed him that he could not give the City a letter all rayuested by the council on December 9,1966. The Administrator then informed the Council members that the County Attorney had called the State Commissioner •Gf taxation this date; the Commissioner stated that the City of Stillwater. assessment would be certified on Monday, December 19, 1966. On motion of Councilman Powell, seconded by Councilman Peterson, the Clerk was directed to certify the City Tax key for the year 1967, after the Com- missioner of Taxation certifies thee Cgty assessment to the County Auditor. ADJOURNMENT On notion of Councilman Peterson, saecpmded by Councilman Powell, the meeting adjourned at 6:00 P.M. Attest: 1' $ *R-`-/ City Clerk Mayor 298 • Council Chamber Stillwater. Minnesota Special Meeting December 20. 1966 4:30 P. M. The meeting was called to ordeal. by President eharlsen. Present: Councilmen Iverson, EAoLde, Powell, and President Charlsen. Absent: Councilman Peterson Mr. .Dave McNeil, Manager of thee St. Croix Valley Area Chamber of Commerce,... appeared before the Council in regard to the extension of the Twin Cities toll free service to the 439 teelephone exchange area. After some discussion, a proposeed resolution. drawn by the St. Croix Valley Area Chamber of Commerce., was read and on roll call was unanimously. adopted. (urging the Railroad and Warehouse Commission to approve said extension on the strength of 55$% affirmative response by area residents)... A proposed tax levy for the year 1967 was presented for Council consider- ation. Councilman Nolde suggested than the City Administrator contact the County Auditor and request that he furnish the City Council with any changes that were made by the State of Minnesota, in connection with the sment of all property in the City of Stillwater. No action was taken on the tax levy at this meeting. RESOLUTIONS 1. Urging Railroad and Warehoucse Commission to approve Extension of Toll Free Service (not publishetEO. ADJOURNMENT On motion of Councilman Iverson. seconded by Councilman Nolde, the meeting adjourned at 5130 P. M. Attest: U(/ %�✓�O'��J-cw City Clerk Mayor 299 Council Chamber Stillwater, Minnesota Special Meeting December 21, 1966 4:30 P. M. The meeting was called to order, by President Charlsen. Present: Councilmen Iverson, Nlblde, Peterson, Powell, and President Charlsen. Absent: None The proposed tax levy for the rear 1967 was discussed at length; no action was taken. ADJODRNMENT On motion of Councilman Nolde, seconded by Councilman Peterson, the meeting adjourned at 5:30 N. 11 Mayor' Attest: city Clerk • Council Chamber Stillwater, Minnesota Special Meeting December 23, 1966 The meeting was called to orders by President Charlsen. Present: 3:00 P. M. Councilmen Nolde, Peiterson, Powell, and President Charlsen. Absent: Councilman Iverson. The following tax levy for the year 1967 was discussed and approved: (see resolutions). 19671 TAX LEVY General Pund Band Pund Civil Defense Fund Library Fund Park Fund Post Audit Fund Parking Facility Fund Refunding Bond 1965 Pund Real Property Fund Permanent Improvement Fund Firemen's Relief Fund Public Employees Retirement Fund Parking Facility Bond Fund Improvement Bonds of 1963 nand $262,220.95 - 55.67 mills 1,978.32 - .42 565.23 - .12 19,971.56 - 4.24 2,496.45 - .53 1,978.31 - .42 2,355.14 - .50 36,174.90 - 7.68 14,130.82 - 3.00 19,736.05 - 4.19 471.03 - .10 21,855.67 - 4.64 4,616.07 - .98 4,003.73 - .85 $392,554.23 - 83.34 mills RESOLUTIONS The following resolutions were.., on roll call. unanimously adopted: 1. Fixing Tax Levy for City Prurposes for the Year 1967, 2. Tranrferring Funds ($8O,OO14 from Real Property Fund to the Municipal Building Construction Fund;lI. 3. Transferring Funds ($52,95'4 from Municipal Building Construction Fund to the Sinking Fund f.:or $500,000 Municipal Building Bonds). ADJOURIBINT On motion of Councilman peters:an, seconded by Councilman Powell, the meeting adjourned at 4:00 P. MI. Mayor Attest: ity Clerk 01 e Council Chamber Stillwater, Minnesota Special Meeting December 30, 1966 1:00 P.M. The:meeting was called to order 30y President Charlsen. Present: Councilmen Nolde, Peterrson, Powell, and President Charlsen. Absent: Councilman Iverson. Also presents Councilmen -elect Meters and Melstron APPLICATIONS On motion of Councilman Nolde, .seconded by Councilman Powell, the following On Sale Liquor Licenses for the :year 1967 were approved, and bonds in the amount of $3,000 each were also :tpproveds V. P. W. Post k321 124 North Main Stuest Stillwater Lodge 49179, B.P.O. Elks 110 South Main Ettrest American Legion C:'Lub 103 South Third St:treet Stillwater Country Club Stillwater, Minmeusota Eagles Lodge 101 South Main Stunt Donald F. Mosiman,i Olen L. Narloske 317 South Main Street Marl E. Meister 112 North Main Street J.L.H.. Inc. 302 South Main Street Lowell Inn, Inc. 102 North Second Street Edward J. Davidson 231 East Myrtle Street Mildred Gersdorf 224 South Main St=meet COMMUNICATIONS Prom Myron Melstrom, addressed Co Mayor and City Council, tendering his resignation from the Stillwater .Planning & zoning Commission, effective January 10. 1967. On motion of Councilman Powell, seconded by Councilman Holds, Mr. Melstrom's resignation was accepted with resent. The Administrator was then directed to write a letter of thanks to Mr. .Neletrom for his fine service to the City while serving as a member of the Commission. 81)) (December 30, 1966 - continued) • From Winston E. Sandeen on bethink/ of the Estate of Irving B. Overman, Deceased, requesting that certain real estate be conveyed to said Estate Of. 68 feet of Lot 8, Block 7' of Carli 6 Schulenburg's Addition to the City of Stillwater). The Mayor and City Clerk were. authorized and directed by the City Council to execute a Quit Claim Deed .conveying said property. (see resolutions). CITY ADMINISTRATOR'S REPORT The Administrator informed thoe Council members that the State Department of Public Examiners were now engaged in making an audit and examination of all records and affairs of time City of Stillwater, for the years 1964 and 1965. 8. suggested that the Council authorise at this time an audit to cover the books and affairs oaf the City fr the year 1966 as well. On (lotion of Councilman Pwelll, seconded by Councilman Peterson, said.. ropiest for audit for the yeast 1966 was authorized; the request was signed by the Mayor and Council meekest, present, and the Clerk was instructedto. forward same to the Public Exraminer's Office immediately. The Administrator suggested tlhat the Council give some consideration to the paying of hospital and medical payments to persons who retire under the Public Employees Retiremenrt Act. This matter was brought to thus Council's attention because of the fact that Miss Lilly Carlson. Librarian. had recently retired after thirty- seven years of service to the, City. Provisions for such payments are set forth in Chapter 296, Laws of! 1965, State of Minnesota. The Council members suggested! that the Administrator furnish them with a list of retired employees and! Length of service for each, and they would then discuss the matter at a :Later time. On motion of Councilman Powel:i, seconded by Councilman Nolde, the Administra- tor was directed to write to lEiss Carlson. commending her for her faithful service to the City over the !past years. On motion cf Councilman Powel..L, seconded by Councilman Peterson, the following General Fund Budget; for the year 1967, as presented by the City Administrator, was approved aura adopted with no changes or modificationst BUDGET 1967 General Fund $356,262.74 Band Fund 1,978.32 Civil Defense Fund 565.23 Library Fund 19,971.56 Park Fund 2,496.45 Post Audit Fund 1,978.31 Parking Facilities Fund 2,355.14 Real Property Fund 14,130.82 Permanent Improvement Fund 19,736.05 Firemen's Relief Fund 471.03 Public Employees Retirement Fund 21,855.67 Sinking $125.000 Bonds off 1963 Fund 4,003.73 Parking Facility Bond Fund 4,616.07 Refunding Bond 1965 Fund 36.174.90 $486,596.02 1 (December 30, 1966 - continued) 303 • ..evee1.L FUIID BUDGET 1967 Revenues $262.220.95 General Property Taxes 62,22.95 Licenses and Permits 32,495.79 00 Finds, Forfeits, Pees and Costs 1,800.00 Kee Use of Property 31,750.00 nag Other Agencies 6,596.00 Charges for Current Services 596.00 Sale and Compensation for Loss of Pnoperty 600.00 Other 500� Refunds and Reimbursements 00 $356,262.74 Expenditures. $ 3,900.00✓ General Government 16,200.00✓ Municipal and Conciliation Court Finance 16,200.00✓ Assessor and Board of Equalization 6,800.00✓ Law,950.00✓ 100.00� punning and Zoning 8, 100.00✓ Fuel Hall 2,500.001'. 800.00, Fuel 800.00✓ Postage any 350.00✓' Postage andFin Stationery 800.00✓ Fiscalh Financial Sl Statement 67, 600.00✓ Fiscal Agent's Service Charge 67,660.00✓ fireee Dartment ✓ Prot ctive Inspection 6,825.001 Protective Inspection 250.00 Militia and Armory 3,350.001/ Engine Control 11,500.00 Roadways 62,153.80✓ 9,000.00✓ Snow and 665.501 8� and Ice Removal - 500.001 Traffic Signs, n Signals and Markim9s 20,500.00✓ Street Maintenance Shop 04,500.00✓ pumpLuLint 840.001 IDsp Oration 3. 850.00✓" Playgrounds of Health 857,44✓ playgrounds 4,300.001 Lklying Rieke 300.00✓ Lily cans Beach 4,100.00✓ American Meters Beach Parkingn Matern 16,500.00✓ Insurance Hydrants 1,500..00/ Hospital 3,800.00✓asolial and Medical Payments 5,500.00✓ Gasoline1 000.00✓ Undistributed General Expense $356.262.74 304 (December 30. 1966 - continued) • • On motion of Councilman Powell, s.aconded by Councilman Peterson, the following salary and wage schedul,.e was adopted for the year 1967: (single rate hospital and medical. premiums shall be paid by the City in addition to the salaries and wages. Listed below. See Resolution No. 1968) O 1. , Mayor , 02. • Councilman / • 3. Administrator & Clerk -Treasurer/ o 4. Anassor/Building Inspector ' O 5. Engineer✓ 0 6, Attorney 0 7. Health Officer ✓ 8. ..Clerk of municipal Court and Conciliation Court 9. Judge of municipal Court and Conciliation Court 10. . Spacial Judge of municipal Court and .Conciliation Court o 11. • Bookkeeper (Lavonne Simon) ✓ • • 12. Deputy City Clerk and 7. City Treasurer (Doris Rutz) 0 13. Secretary (Carol Peterson) V o 14.. Office Clerk (Virginia Bsrris.Eord)✓ o 15. Extra Clerk Hire ✓ o 16. :. Civil Defense Director (Dean , Charlsen)✓ 0 17. City Band Director (Georg. Raxmis)✓ O 18. .;Sawage works Superintendent ) (John Shelton) b 19. , Street Superintendent,/ (Howard Hagen) p 20. Sewage Plant Operator (Lowell Radke) 021. Sewage Plant Operator (Arnold Haas) 0 22. Assistant to Building Inspect•ar/t/ Assessor (John Lawson) b 23. Sewage Plant Operator (Lee Elliott) o 24. Chief of Police (sue Resolution No. 2794 ✓ covering adjustments) 0 25. Ass't. Chief of Police (sea Resolution No. 2794 covering adjustments) $400.00 per year (Charter) $300.00 per year (Charter) $820.00 par month $700.00 per month $810.00 per month $650.00 per month $ 70.00 per month $475.00 per month $8,000.00 per year (Statute) $ 25.00 per day $290.00 per month $410.00 per month $400.00 per month $270.00 per month $ 2.00 per hour $ 25.00 per month $110.00 per month $580.00 per month $550.00 per month $475.0u per month $475.00 per month $400.00 per month $462.00 per month $685.00 per month (base) $610.00 per month (base) • (December 30, 1966 - continued) 305 026. Sergeant Police Department (see Resolution No. 2794 covering adjustments) 027. patrolman: starting pay after six months after one year service after two years service after three years service $570.00 per month (base) $425.00 per month $475.00 per month $495.00 per month $520.00 per month $540.00 per month (see Resolution Ro. 2794 wavering adjustments) 0 28. Auxiliary Police $ 2.00 per hour 029. Parking Meter Maintenance, / $430.00 per month Dog Catcher (Reuben Jacobseoa) 030. Counter - Parking Meter Money $ 1.15 per hour (Elisabeth Ranum) 031. Fire Chief ✓ $650.00 per month 032. Fireman: starting pay $420.00 per month after six months $450.00 per month after one year service $470.00 per month after two years service $485.00 per month after three years service' $500.00 per month (see Resolution No. 2794 •covering adjustments) e 33. Auxiliary Assistant Chief $ 50.00 per month Fire Department 034. Auxiliary Captains $ 25.00 per month Fire Department 6 35. Auxiliary Drivers $ 20.00 per month Fire Department 036. Auxiliary Firemen $ 15.00 per month 0 37. Street Department: Driver -Operator 1 $ 2.65 per hour Driver -Operator 2 $ 2.60 per hour Driver -Laborer $ 2.40 per hour Laborer 1 $ 2.35 per hour Laborer 2 $ 2.25 per hour 038. Janitor (Edward McKnight) $130.00 per month 039. Janitor (William Crowley) $300.00 per month D 40. Director of Recreational IFaeilities/ $387.50 per month (Richard Blekum) 041. Clerk - Engineer's Office $330.00 per month (John Clarey) 042. Caretaker - Pioneer Park w $215.00 per month (seasonal) 43. Caretaker - Lowell Park $ 1.50 per hour (seasonal) 30fi (December 30, 1966 - continued) RESOLUTIONS The following resolutions were, on non call, unanimously adopted: 1. Resolution Authorizing Issuance and Sale of Certificates of Indebtedness in Anticipation of Collection of Remainder of Federal Disaster Assistance in Accordance with the Federal Disaster Act (public Law 81-875). (refinanci4mg $46.000.00 Certificates of indebtedness which were due on /December 31, 1966). I. Conveying Real Estate (to Overman Estate) AGTOURE= On motion of Councilman Powell, seconded by Councilman Peterson, the meeting adjourned at 4:30 P. M. Attest: City Clerk Mayor r— tree