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HomeMy WebLinkAbout2018-11-15 DTPC Packet DOWNTOWN PARKING COMMISSION AGENDA Thursday November 15, 2018 8:30 AM Conference Room 213, City Hall 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF September 20, 2018 MINUTES 4. NEW BUSINESS 4.01. Downtown Parking Commission by-law changes 4.02. Parking mitigation plan for Chilson short-term home rental 4.03. Parking mitigation plan for Francis salon 4.04. Francis request for 15 minute designation 4.05. Hotel Crosby request for 15 minute designation 4.06. Jx Event request 4. UPDATES 5.01. Parking capacity improvement study 7. ADJOURNMENT DOWNTOWN PARKING COMMISSION MEETING MINUTES September 20, 2018 REGULAR MEETING Chair Andersen called the meeting to order at 8:50 a.m. Present: Chair Anderson; Commissioners McAllister, Glynn, Lettner; Council Liaison Junker Absent: Commissioners Pelletier, Johnson, Hopfe Staff: Community Development Director Turnblad, Police Chief Gannaway, Zoning Administrator Kohlhaas APPROVAL OF AGENDA Chair Johnson accepted the agenda as presented. APPROVAL OF MINUTES August 16, 2018 minutes were accepted as presented NEW BUSINESS Kaufenberg Parking Mitigation Kohlhaas introduced this item by summarizing his staff report dated September 20, 2018. The Kaufenbergs have restored the building at 310 S Main St and would like to lease the street level to Mon Petit Cheri, a bakery/café, and use the upstairs as a co- working office space. The bakery/café’s hours would be 7 am to 4 pm. The proposed uses require 24 parking spaces. The previous uses required 12 parking spaces. With a credit for the three on-site spaces, the proposal would be 9 parking spaces short. The Kaufenbergs have requested that the public parking system be allowed to be used for these deficit spaces. Downtown Parking Commission September 20, 2018 Page 2 of 2 It was noted by the Commission that: 1) the building is close to Municipal Lots 16 and 17, which still have available spaces during the proposed hours of operation, 2) the bakery/café’s peak parking demand will be during the day, and will not compete with parking spaces needed by other restaurants during their evening hours, and that 3) it is very unlikely that all 8 parking spots for the co-working office space will ever be needed at the same time. Therefore, Commissioner Glynn moved to approve the request with the two conditions included in the staff report. The motion was seconded by Commissioner Lettner and passed unanimously. UPDATES Turnblad noted that the City Council concurred with the Parking Commission’s recommendation to strike the Special Use Permit condition that required the commercial garage at the Mills on Main property to be open to the public after hours. Though, to compensate the public parking system for the loss, $30,000 would be paid into the parking enterprise fund. MISCELLANEOUS Since over 20% of the public parking spaces are now committed to mitigation spaces and residential parking passes, Commissioner McAllister asked whether the Parking Commission should devote some time to consider ways to avoid a moratorium on businesses that cannot provide on-site parking for expansions and changes of use. Turnblad said that the topic is on the work list for this coming winter. ADJOURNMENT The meeting was adjourned at 9:15 a.m. Respectfully Submitted, Bill Turnblad, acting secretary DATE: November 12, 2018 TO: Downtown Parking Commission SUBJECT: Revised by-laws MEMO BY: Bill Turnblad, Community Development Director BACKGROUND Over the past few years, the City Council has been refining the by-laws for its boards, commissions and committees. On September 18, 2018 the Council adopted a set of resolutions rescinding all former by-laws and incorporating the revisions into a single resolution for each board or commission. COMMENTS The Downtown Parking Commission’s by-laws are now incorporated into Resolution 2018-204. In addition, City Code Section 22-8 establishes administrative standards for each commission and board. Both documents together create the foundation for the Commission’s authority, responsibilities and work framework. If you are interested in tracking the history of the Commission’s by-laws, all applicable resolutions back to the formation of the group in 1992 are attached. The recent revisions have been to the geographic distribution/ownership status of the Commission’s membership; to the City staff assigned principal responsibility for supporting the Commission; to the voting status of the Council liaison; and to the appointment process for new Commission members. Attachments: Res 2018-204 City Code Sec 22-8 Res 2017-96 Res 2009-95 Res 2008-36 Res 1992-249 bt RESOLUTION 2018-204 RESOLUTION RESCINDING RESOLUTIONS 2017-096, 2009-95, 2008-36 AND AMEND RESOLUTION 92-249 ESTABLISHING DOWNTOWN PARKING COMMISSION AND BYLAWS WHEREAS, the Stillwater City Council wishes to rescind Resolutions 2017-096, 2009-95, 2008-36 and amend 92-249 to read as follows: COMMISSION ADMINISTRATION The administration of the Commission shall be according to Chapter 22, Sec. 22-8,Board/Commission Administration DUTIES AND POWERS The Downtown Parking Commission is advisory to the City Council. It shall have no authority other than that expressly given to it by this resolution, The Commission shall make recommendations to the City Council regarding the development of a long term Downtown Parking Plan and day-to-day management of Downtown public parking. Commission shall seek and obtain public comments on parking improvement projects and changes to parking regulations that may affect businesses, property owners, customers and residents of the community at large. The Commission shall explore options for making Downtown parking financially self sufficient by setting permit fees and fine rates and exploring methods of financing the construction of new and maintenance of existing parking facilities. The Commission shall exercise such other functions with respect to Downtown parking improvements as requested by the City Council. The Commission shall present to the City Council a yearly report of Commission accomplishments and activities. DUTIES OF CHAIR The Chair shall set the agenda for Commission meetings, with assistance of Community Development Director and appoint special subcommittees of the full Commission and represent the full Commission when recommendations are made to the City Council. STAFFING The Community Development Department, with the assistance of the Police Department and Engineering/Public Works Department, shall provide technical and administrative assistance to the Commission. Page 1 of 2 MEETING All meetings of the Commission shall be open meetings to which the public and press shall be admitted. Notice of the meeting shall be given as determined by the Commission. The Parking Commission shall meet as needed as determined by the Commission. Special work sessions or subcommittee meetings shall be scheduled by the full Commission at regular meetings to study and prepare recommendations regarding Commission parking matters. QUORUM A quorum shall consist of four (4) members of the seven (7) Commission members. The Commission without a quorum shall take no action. VOTE All action shall be taken by voice vote. Tie votes with one or more Committee members absent shall continue the item to the next regular meeting. Tie votes with all members present shall defeat the motion. REVISION OF BYLAWS The Bylaws may be recommended by the Commission for approval of the City Council. Note: All approvals are by majority unless none is required by State Statute. Adopted by Council this 18th day of September, 2018.. Ted Kozlowski, Mayor ATTEST: 242? Diane F. Ward, City Clerk Page 2 of 2 City Code Chapter 22 Sec. 22-8. - Board/commission administration. Subd. 1. City council representative (liaison). The City Council shall assign a Council Representative (liaison) to boards and commissions at its first meeting in January. Representatives are assigned to the following boards/commissions: Board of Water Commissioners Downtown Parking Commission Heritage Preservation Commission Human Rights Commission Library Board Joint Board ( Stillwater Township & Joint Cable Commission Ward 3 Council member & Mayor ) Park and Recreation Commission Planning Commission Other Organizations: Convention & Visitors Bureau Fire Relief Association Middle St. Croix Watershed Management Organization Subd. 2. The Board of Water Commissioners, Library Board, Joint Cable and Charter Commissions, and Traffic Safety Committee voting members must be residents of the city. Subd. 3. Every appointed member, including Board of Water Commissioners, Library Board, Joint Cable and Charter Commissions, and Traffic Safety Committee member shall, before entering upon the discharge of their duties, sign an oath that they will faithfully discharge the duties of their office and shall serve without compensation. Subd. 4. Official record. The written and adopted minutes are the official record for the board/commissions. All boards/commissions meetings shall be video or audio recorded and retained according to the city's adopted records retention policy. The commission shall approve summary minutes with detailed motions and have a roll call vote on each motion. The minutes shall be signed by the Chair of the Commission. If there is a question on the summary minutes (example: interpretation of what was said and summarized), the minutes shall be tabled and the chair shall direct the city clerk or their designee to review the video or audio to ensure that the official minutes are correct according to the audio/video of the meeting. The city clerk will provide the commission with any changes necessary to the board/commission for official approval. The city clerk's decision is final. Subd. 5. Adoption of a program of work. The board/commission shall proceed with the preparation and adoption of a program of work outlining activities proposed to be undertaken in the exercise of its powers and the performance of its duties. This program of work shall be revised not less than annually and progress on the program shall be included in the annual report to the city council. The commission chair or board/commission's staff designee shall submit to the city council a report of its work during the preceding year during the second quarter of the current year. Subd. 6. Program assistance. To accomplish the intent and purpose of this section, the city shall provide the commission with staff support. Subd. 7. The Downtown Parking, Heritage Preservation, Human Rights, Park and Recreation and Planning Commissions are subject to the following: (1) Members. Downtown Parking Commission consists of seven members, who serve three year terms. Members may be downtown business owners, building owners or residents of the city to be appointed by the city council. The council representative and Community Development Director or Police Chief of the city shall be ex officio, nonvoting members of the commission. Heritage Preservation Commission consists of seven voting members with one member being a representative from the local historical society to be appointed by the city council. The council representative and the Community Development Director or staff designee shall be ex officio, nonvoting members of the board or commission. Voting members shall be residents of the city. Human Rights Commission consists of seven voting members, one of which may be a youth representative, to be appointed by the city council. The council representative be an ex officio, nonvoting member of the commission. Voting members shall be residents of the city. Park and Recreation Commission shall consist of seven voting members to be appointed by the city council. The council representative and the Public Works Superintendent shall be ex officio, nonvoting members of the commission. Voting members shall be residents of the city. Planning Commission* shall consist of seven voting members to be appointed by the city council. The council representative and Community Development Director or staff designee shall be ex officio, nonvoting members of the board or commission. Voting members shall be residents of the city. *The current planning commission shall be gradually reduced to six members as the current members resign or retire from office and at that time the council representative will become a voting member. (2) Term. All appointments shall be for staggered terms of three years. All terms end on the first day of May in the year in which they expire. In the event of a vacancy, except that any person appointed to fill a vacancy occurring prior to the expiration of the term, which their predecessor was appointed, may be appointed only for the remainder of the term. Upon expiration of their term of office, the member will continue to serve until their successor is appointed and qualified. Any vacancy for the unexpired term shall be filled according to Subd. 3 of this section. Members shall continue to hold office until their successors have been appointed and qualified. The Human Rights Commission youth representative will serve a one-year term (September 1 to August 31). (3) Appointment. All applicants (including incumbents providing a written request for reappointment) shall be interviewed by the council representative, the chair of the commission and the mayor or council member requested by the council representative ("interview panel"). If the chair is due for reappointment, the interview will be held by two members of council. A recommendation on appointment or reappointment from the interview panel will be given to the city clerk for placement on the council agenda for consideration. It is a goal, but not a requirement, that all wards of the city have commission representation to further the policy of the city council that representation on city commissions/boards be balanced. (4) Organization. At the first meeting in May, commission members shall nominate a chair and vice-chair from among its appointed members and vote on the nomination. The chair and vice chair's term will be for one year. The chair or vice chair must: a. Preside over meetings of the commission. b. Appear or appoint a representative to appear as necessary before other city advisory commissions and the city council to present the view point of the commission on matters pertaining to their commission subject matter as they relate to business under consideration by the commissions or city council. c. Act as the liaison with other governmental and volunteer units in matters relating to the subject function of the commission for the purpose of obtaining and providing timely information. (5) The commissions shall hold at least one regular meeting each month. (Ord. No. 1105, § 1, 6-19-18) RESOLUTION 2017-096 A RESOLUTION AMENDING RESOLUTION 2009-95,ESTABLISHING DOWNTOWN PARKING COMMISSION AND BYLAWS WHEREAS, Resolution 2009-95 was reviewed and approved by the Stillwater City Council on June 16, 2009; and WHEREAS, the Stillwater City Council reviewed proposed changes to Boards and Commissions on April 4, 18,May 2,and 18, 2017; and BE IT RESOLVED, by the Stillwater City Council that Resolution 2009-95, Section COMPOSITION AND SIZE OF COMMISSION,be amended to read as follows: 1)Members. There is an established Downtown Parking Commission, the commission" "shall consist of seven voting members to be appointed by the city council. The Police Chief, Community Development Director of the City shall be ex officio, nonvoting members of the commission. Every appointed member shall,before entering upon the discharge of their duties,take an oath that they will faithfully discharge the duties of their office.All members shall be either downtown business owners or downtown property owners or residents of the City. residents of the city and shall serve without compensation. 2) Term. All appointments shall be for staggered terms of three years. In the event of a vacancy,except that any person appointed to fill a vacancy occurring prior to the expiration of the term which their predecessor was appointed may be appointed only for the remainder of the term.Upon expiration of their term of office,the member will continue to serve until their successor is appointed and qualified. Any vacancy for the unexpired term shall be filed according to Subsection 3 of this Subdivision. Members shall continue to hold office until their successors have been appointed and qualified. 3)Appointment Process. All applicants for appointment or reappointment shall be interviewed by the Council representative to the commission and the chair of the commission ("interview panel"). If the chair is due for reappointment; the interview will be held by two (2) members of Council. Interview of commission incumbents requesting reappointment shall be at the discretion of the Council Representative and chair.. A recommendation on appointment or reappointment from the "interview panel" will be given to the City Clerk for placement on the Council agenda for consideration. It is a goal, but not a requirement that all Wards of the city have commission representation to further the policy of the city council that representation on city committees be balanced. Adopted by the Stillwater City Council this 18th day of May,2017. ATTEST: Ted Kozlowski,r I(2UC Diane F.Ward, City Clerk PURPOSE RESOLUTION AMENDING RESOLUTION 2008 -36 AND RESOLUTION NO. 92 -249 ESTABLISHING DOWNTOWN PARKING COMMISSION AND BYLAWS The Downtown Parking Commission is established to oversee the development and implementation of the Downtown parking plan. This includes planning for long -range parking lot improvements and day -to -day regulation of public parking spaces. COMPOSITION AND SIZE OF COMMISSION RESOLUTION 2009 -95 1) Members. There is established a city downtown parking commission, the "commission," which shall consist of seven (7) voting members that includes a Council representative, six members shall be either downtown business owners or downtown property owners or residents of the City, to be appointed by the city council. The Police Chief of the city shall be ex officio, nonvoting member of the commission. All voting members shall serve without compensation. Any Commissioner that misses two consecutive meetings without notice to the Chairman shall be removed from the Commission. • 2) Term. All appointments shall be for staggered terms of 3 years. however, terms may be extended if there is a shortage of suitable applicants. All terms end on the first day of May in the year in which they expire. Members shall serve without compensation and shall continue to hold office until their successors have been appointed and qualified. 3) Appointment Process. All applicants for appointment or reappointment shall be interviewed by the Council representative to the commission and the chair of the commission interview panel "). If the chair's term limit is fulfilled or due for reappointment; the interview will be held by two (2) members of Council. A recommendation from the "interview panel" will be given to the City Clerk for placement on the Council agenda for consideration. ORGANIZATION A Chairman and Vice Chairman shall be elected annually by a majority vote of Commissioners present at the first meeting of the calendar year. During the absence of the Chairman, the Vice Chairman shall exercise and perform the duties of the Chairman. DUTIES AND POWERS The Downtown Parking Commission is advisory to the City Council. It shall have have no authority other than that expressly given to it by this resolution, The Commission shall make recommendations to the City Council regarding the development of a long term Downtown Parking Plan and day -to -day management of Downtown public parking. Commission shall seek and obtain public comments on parking improvement projects and changes to parking regulations that may affect businesses, property owners, customers and residents of the community at large. The Commission shall explore options for making Downtown parking financially self sufficient by setting permit fees and fine rates and exploring methods of financing the construction of new and maintenance of existing parking facilities. The Commission shall exercise such other functions with respect to Downtown parking improvements as requested by the City Council. The Commission shall present to the City Council a yearly report of Commission accomplishments and activities. DUTIES OF CHAIRMAN The Chairman shall set the agenda for Commission meetings, with assistance of Police Chief, appoint special subcommittees of the full Commission and represent the full Commission when recommendations are made to the City Council. STAFFING The Police Department, with the assistance of the Community Development and Engineering /Public Works Department, shall provide technical and administrative assistance to the Commission. MEETING All meetings of the Commission shall be open meetings to which the public and press shall be admitted. Notice of the meeting shall be given as determined by the Commission. The Parking Commission shall meet as needed as determined by the Commission. Page 2 of 3 Special work sessions or subcommittee meetings shall be scheduled by the full Commission at regular meetings to study and prepare recommendations regarding Commission parking matters. QUORUM A quorum shall consist of four (4) members of the seven (7) Commission members. The Commission without a quorum shall take no action. VOTE All action shall be taken by voice vote. Tie votes with one or more Committee members absent shall continue the item to the next regular meeting. Tie votes with all members present shall defeat the motion. REVISION OF BYLAWS The Bylaws may be recommended by the Commission for approval of the City Council. Note: All approvals are by majority unless none is required by State Statute. Adopted by Council this 16 day of June, 2009 ATTEST: Diane F. Ward, City Clerk Page 3 of 3 RESOLUTION 2008-36 RESOLUTION AMENDING RESOLUTION NO. 92-249 ESTABLISHING DOWNTOWN PARKING COMMISSION AND BYLAWS PURPOSE The Downtown Parking Commission is established to oversee the development and implementation of the Downtown parking plan. This includes planning for long-range parking lot improvements and day-to-day regulation of public parking spaces. COMPOSITION AND SIZE OF COMMISSION It is hereby established a City of Stillwater Downtown Parking Commission hereinafter referred to as the "Commission" which shall consist of seven (7) voting members to be appointed by the Mayor, with the advice and consent of the City Council. The Chief of Police, or his designee, shall be ex-officio and a non-voting member of the Commission.. Of the seven (7) Commission members, one member shall be a Council representative, which shall be a voting member of the Commission. Six members shall be either Downtown business owners or downtown property owners or residents of the City Downtown Parking. Commission members shall serve for three- year terms. The initial appointments to the Commission shall be made for the following terms; (1) year term, (2) Commissioners, (2) year term, (3. Commissioners, and (3) year term, (2) Commissioners. Any Commissioner that misses two consecutive meetings without notice to the Chairman shall be removed from the Commission. ORGANIZATION A Chairm,an and Vice Chairman shall be elected annually by a majority vote of Commissioners present at the first meeting of the calendar year. During the absence of the Chairman, the Vice Chairman shall exercise and perform the duties of the Chairman. DUTIES AND POWERS The Downtown Parking Commission is advisory to the City Council. It shall have have no authority other than that expressly given to it by this resolution, The Commission shall make recommendations to the City Council regarding the development of a long term Downtown Parking Plan and day-to-day management of Downtown public parking. Page 1 of 3 The Commission shall seek and obtain public comments on parking improvement projects and changes to parking regulations that may affect businesses, property owners, customers and residents of the community at large. The Commission shall explore options for making Downtown parking financially self sufficient by setting permit fees and fine rates and exploring methods of financing the construction of new and maintenance of existing parking facilities. The Commission shall exercise such other functions with respect to Downtown parking improvements as requested by the City Council. The Commission shall present to the City Council a yearly report of Commission accomplishments and activities. DUTIES OF CHAIRMAN The Chairman shall set the agenda for Commission meetings, with assistance of Police Chief, appoint special subcommittees of the full Commission and represent the full Commission when recommendations are made to the City Council. STAFFING The Police Department, with the assistance of the Community Development and Engineering/Public Works Department, shall provide technical and administrative assistance to the Commission. MEETING All meetings of the Commission shall be open meetings to which the public and press shall be admitted. Notice of the meeting shall be given as determined by the Commission. The Parking Commission shall meet as needed as determined by the Commission. Special work sessions or subcommittee meetings shall be scheduled by the full Commission at regular meetings to study and prepare recommendations regarding Commission parking matters. QUORUM A quorum shall consist of four (4) members of the seven (7) Commission members. The Commission without a quorum shall take no action. Page 2 of 3 VOTE All action shall be taken by voice vote. Tie votes with one or more Committee members absent shall continue the item to the next regular meeting. Tie votes with all members present shall defeat the motion. REVISION OF BYLAWS The Bylaws may be recommended by the Commission for approval of the City Council. Note: All approvals are by majority unless none is required by State Statute. Adopted by Council this 18th day of March, 2008. ATTEST: 4 akL- Diane F. Ward, City Clerk Page 3 of 3 n. :I iJ:; RESOLUTION NO. 92-249 r ESTABLISHING DOWNTOWN PARKING COMMISSION AND BYLAWS A. PURPOSE The Downtown Parking Commission is established to oversee the development and implementation of the Downtown parking plan. This includes planning for long range parking lot improvements and day-to-day regulation of public parking spaces. B. COMPOSITION AND SIZE OF COMMISSION There is hereby established a City of Stillwater Downtown Parking Commission hereinafter referred to as the "Commission" which shall consist of seven (7) voting members to be appointed by the Mayor, with the advice and consent of the City Council. The Publ ic Works Director, or his designee, the Chief of Police, or his designee, and the Community Development Director shall be ex-officio and non-voting members of the Commission. All voting members shall be residents of the City of r Stillwater. Of the seven (7) Commission members, five (5) shall be Downtown business or property owners, and two (2) shall be City of Stillwater residents interested in Downtown parking. Commission members shall serve for two year terms. The initial appointments to the Commission shall be made for the following terms; (1) year term, (2) Commissioners, (2) year term, (3) Commissioners, and (3) year term, (2} Commissioners. Any Commissioner that misses two consecutive meetings without notice to the Chairman shall be removed from the Commission. C. ORGANIZATION A Chairman and Vice Chairman Shall be elected annually by a majority vote of Commissioners present at the first meeting of the calendar year. During the absence of the Chairman, the Vice Chairman shall exercise and perform the duties of the Chairman. r D. DUTIES AND POWERS The Downtown Parking Commission is advisory to the City Council. It shall have have no authority other than that expressly given to it by this resolution. 1 r. r r Il. I I I iJ:~ l. The Commission shall make recommendations to the City Council regarding the development of a long term Downtown Parking Pl an and day-to-day management of Downtown public parking. 2. The Commission shall seek and obtain public comments on parking improvement projects and changes to parking regulations that may affect businesses, property owners, customers and residents of the community at large. 3. The Commission shall explore options for making Downtown parking financially self sufficient by setting permit fees and fine rates and exploring methods of financing the construction of new and maintenance of existing parking facilities. 4. The Commission shall exercise such other functions with respect to Downtown parking improvements as requested by the City Council. 5. The Commission shall present to the City Council a yearly report of Commission accomplishments and activities. E. DUTIES OF CHAIRMAN The Chairman shall set the agenda for Commission meetings with assistance of Staff, appoint special subcommittees of the full Commission and represent the full Commission when recommendations are made to the City Council. F. STAFFING The Community Development Department, with the assistance of the Public Safety Department and Public Works Department, shall provide technical and administrative assistance to the Commission. G. MEETING 1. All meetings of the Commission shall be open meetings to which the public and press shall be admitted. 2 r 2. Notice of the meeting shall be given as determined by the Commission. 3. The Parking Commission shall meet as needed as determined by the Commission. 4. Special work sessions or subcommittee meetings shall be scheduled by the full Commission at regular meetings to study and prepare recommendations regarding Commission parking matters. H. QUORUM A quorum shall consist of four (4) members of the seven (7) Commission members. No action shall be taken by the Commission without a quorum. 1. VOTE All action shall be taken by voice vote. Tie votes with one or more Committee members absent shall continue the item to the next regular meeting. Tie votes with all members present shall defeat the motion. r J. REVISION OF BYLAWS The Bylaws may be recommended by the Commission for approval of the City Council. Note: All approvals are by majority unless none are required by statute. Adopted by Council this 1st day of December, 1992. d,~ ATTEST: y~ Mayor 3 n II II n DOWNTOWN PARKING COMMISSION DATE: November 15th, 2018 CASE NO.: n/a APPLICANT: Tammy and Jeff Chilson, property owners REQUEST: Parking mitigation plan for short-term home rental at 224 Main Street South REPORT BY: Alex Kohlhaas, Zoning Administrator/Assistant City Planner BACKGROUND The applicants are proposing to operate a Type C short-term home rental unit (STHR) on the second floor of the building at 224 Main Street South. A Special Use Permit for use of this space as an apartment was approved by the City Council in March 1984; this permit remains in effect and satisfies the requirement for a Conditional Use Permit for STHR in the Central Business District. The first floor of the building is occupied by the Mad Capper Saloon & Eatery. There are zero on-site parking spaces, though the property owners have stated that they have a verbal agreement to park on a neighboring property, accessed from the alley. This agreement will not be used for parking for the STHR at this property. SPECIFIC REQUEST Because there are no on-site parking spaces available for the residential use on this property, the property owners are requesting approval of a mitigation plan that would allow parking for one (1) vehicle to occur in the public parking system. PARKING REQUIREMENT ANALYSIS Given the space limitations on historic properties downtown, expanding businesses cannot typically provide sufficient on-site parking. For this and other reasons, the City has created a Photo: Google Street View (October 2017) Chilson Page 2 downtown parking district, which allows for what the Zoning Ordinance calls “alternative provisions”. Essentially the alternative provisions are either to lease nearby private spaces, or if sufficient space is available, to rely on the public parking system. A third alternative is also possible, which is to grant a variance to the parking requirement. The third alternative has not been approved by the City since the early 2000s. If the Parking Commission approves use of the public parking system, then a fee is charged per space to offset the City costs for providing those spaces. We refer to this as “parking mitigation”. Currently, the fee for parking mitigation is $10 per month per space. An expanding business, or a property that is changing uses, is responsible for providing on-site parking or parking mitigation for the increased parking demand generated by the expansion or change in use. Since the late 1990s, the City has consistently applied the policy that only the increase in required parking spaces need be mitigated for a proposed expansion or change of use in the CBD. The parking required for the existing and the proposed facility are presented in the table below. Table 1 – Parking Requirements for Existing and Proposed Uses Use Requirement Spaces Existing Bar/Restaurant (2,668 s.f.) 1 space per 120 s.f. 22.23 (22) Apartment 1.5 spaces per unit + 1 space per three units for guest parking 1.5 (2) Total credit: 24.23 (24) Proposed Bar/Restaurant (2,668 s.f.) 1 space per 120 s.f. 22.23 (22) STHR Type C 1 space per 1-2 bedroom unit 1 Total required: 23.23 (23) Parking requirements for STHR in the CBD are identical to requirements for STHR in residential zoning districts. In this case, the change in use from apartment to STHR does not result in an increase in required off-street parking spaces for this property. However, approval of parking mitigation is still required per Section 31-514.1 Subd. 7(A)(2), which states that: “In the CBD zoning district, guest parking must either be accommodated on the property of the short term home rental dwelling unit, or a parking mitigation plan must be approved by the Parking Commission.” Approval of parking mitigation formalizes the differences in parking needs besides quantitative requirements between long-term and short-term home rentals and assists staff with recordkeeping of parking uses in the CBD. Chilson Page 3 MITIGATION IMPACT UPON PUBLIC PARKING SYSTEM Often when there is a request to use the public system for parking mitigation, the Commission requests information on the cumulative number of mitigation spaces already approved. The purpose for the information is to determine what portion of the public system is already committed to expansions and grandfathered off-site residential parking. Table 2 shows just the approved mitigation spaces. Table 3 shows the combination of both approved mitigation spaces and grandfathered off-site residential spaces. Table 2 – Mitigation Spaces in Use Spaces % of total public system1 Currently invoiced: off-season months 2312 12.9% Currently invoiced: warm season months 272 15.2% Current + approved, not yet operating: off-season 267 14.9% Current + approved, not yet operating: warm season 308 17.2% Table 3 – Mitigation and deficit residential parking Spaces % of total3 Currently invoiced: off-season months + deficit residential 2864 16.0% Currently invoiced: warm season months 327 18.3% Current + approved, not yet operating: off-season 322 18.0% Current + approved, not yet operating: warm season 363 20.3% If the one parking space for the STHR at 224 Main Street South is added to the last row of Table 3, 20.3% of the public parking system will be considered committed and therefore potentially unavailable at any given time. ALTERNATIVES The Downtown Parking Commission has several available alternatives: A. Approve the request to use public parking to satisfy the required parking for the STHR, with the following conditions: 1. The parking mitigation fee will be invoiced quarterly by the City. 2. The fee is to be paid upon receipt of City invoice. Failure to pay fees within 30 days of invoice will be certified for collection with real estate taxes. The applicant waives any and all procedural and substantive objections to the parking mitigation fee in-lieu of on-site parking requirements, including but not limited to a claim that the City lacks authority to impose and collect the fees. The applicant agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this provision. B. Determine that the public parking system has reached capacity and deny the request to use public parking to mitigate for the lack of on-site parking. 1 1,791 spaces, excluding the 51 publicly owned spaces in Lot 8a (“River Market” Lot) 2 Including 52 for JX Event Center, though the entire building is not yet leased out 3 Not including the 51 publicly owned spaces in Lot 8a (“River Market” Lot) 4 Including 52 for JX Event Center, though the entire building is not yet leased out Chilson Page 4 RECOMMENDATION Staff has held that the 20% commitment level for mitigation and residential parking is nearing maximum capacity. However, staff has been directed to study this issue during winter 2018-2019 and determine if it remains an appropriate threshold for consideration of requests for parking mitigation. At this time, we believe that approval of parking mitigation for a STHR will not have a significant impact on the public parking system because it does not increase the property’s need for parking. Therefore, staff recommend Alternative A. DOWNTOWN PARKING COMMISSION DATE: November 15th, 2018 CASE NO.: n/a APPLICANT: Katherine Francis, property owner REQUEST: Parking mitigation plan for salon at 120 Main Street North REPORT BY: Alex Kohlhaas, Zoning Administrator/Assistant City Planner BACKGROUND The property owner is proposing to operate a salon with four service chairs within the building at 120 Main Street North. The space is located on the first floor of the building and includes mezzanine space in the back for a total of 1,761 square feet. This space was most recently used as a retail store, though previous uses included a restaurant/café. There are no existing off-street parking spaces on this property. Salon uses are permitted by right in the CBD zoning district. However, staff have requested that the applicants seek approval of a parking mitigation plan to formalize the increase in required parking from the change of use. SPECIFIC REQUEST Because there are no on-site parking spaces available for the salon use on this property, the property owners are requesting approval of a mitigation plan that would allow parking for three (3) vehicles to occur in the public parking system. PARKING REQUIREMENT ANALYSIS Given the space limitations on historic properties downtown, expanding businesses cannot typically provide sufficient on-site parking. For this and other reasons, the City has created a downtown parking district, which allows for what the Zoning Ordinance calls “alternative provisions”. Essentially the alternative provisions are either to lease nearby private spaces, or if sufficient space is available, to rely on the public parking system. A third alternative is also possible, which is to grant a variance to the parking requirement. The third alternative has not been approved by the City since the early 2000s. Photo: Google Street View (October 2017) Francis Page 2 If the Parking Commission approves use of the public parking system, then a fee is charged per space to offset the City costs for providing those spaces. We refer to this as “parking mitigation”. Currently, the fee for parking mitigation is $10 per month per space. An expanding business, or a property that is changing uses, is responsible for providing on-site parking or parking mitigation for the increased parking demand generated by the expansion or change in use. Since the late 1990s, the City has consistently applied the policy that only the increase in required parking spaces need be mitigated for a proposed expansion or change of use in the CBD. The parking required for the existing and the proposed facility are presented in the table below. Table 1 – Parking Requirements for Existing and Proposed Uses Use Requirement Spaces Previous Retail (1,761 s.f.) 1 space per 200 s.f. 8.80 (9) Proposed Salon (4 chairs) 3 spaces per chair 12 Twelve (12) parking spaces are required for the proposed uses on this property, while the most recent uses require only nine (9) spaces, leaving a deficit of three (3) parking spaces from the previous to the proposed uses. MITIGATION IMPACT UPON PUBLIC PARKING SYSTEM Often when there is a request to use the public system for parking mitigation, the Commission requests information on the cumulative number of mitigation spaces already approved. The purpose for the information is to determine what portion of the public system is already committed to expansions and grandfathered off-site residential parking. Table 2 shows just the approved mitigation spaces. Table 3 shows the combination of both approved mitigation spaces and grandfathered off-site residential spaces. Table 2 – Mitigation Spaces in Use Spaces % of total public system1 Currently invoiced: off-season months 2312 12.9% Currently invoiced: warm season months 272 15.2% Current + approved, not yet operating: off-season 267 14.9% Current + approved, not yet operating: warm season 308 17.2% 1 1,791 spaces, excluding the 51 publicly owned spaces in Lot 8a (“River Market” Lot) 2 Including 52 for JX Event Center, though the entire building is not yet leased out Francis Page 3 Table 3 – Mitigation and deficit residential parking Spaces % of total3 Currently invoiced: off-season months + deficit residential 2864 16.0% Currently invoiced: warm season months 327 18.3% Current + approved, not yet operating: off-season 322 18.0% Current + approved, not yet operating: warm season 363 20.3% If the three parking spaces for a salon at 120 Main Street North are added to the last row of Table 3, 20.4% of the public parking system will be considered committed and therefore potentially unavailable at any given time. ALTERNATIVES The Downtown Parking Commission has several available alternatives: A. Approve the request to use public parking to satisfy the required parking for the STHR, with the following conditions: 1. The parking mitigation fee will be invoiced quarterly by the City. 2. The fee is to be paid upon receipt of City invoice. Failure to pay fees within 30 days of invoice will be certified for collection with real estate taxes. The applicant waives any and all procedural and substantive objections to the parking mitigation fee in-lieu of on-site parking requirements, including but not limited to a claim that the City lacks authority to impose and collect the fees. The applicant agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this provision. B. Determine that the public parking system has reached capacity and deny the request to use public parking to mitigate for the lack of on-site parking. RECOMMENDATION Staff has held that the 20% commitment level for mitigation and residential parking is nearing maximum capacity. However, staff has been directed to study this issue during winter 2018-2019 and determine if it remains an appropriate threshold for consideration of requests for parking mitigation. At this time, we believe that approval of parking mitigation for three more parking spaces will not have a significant impact since the peak demand time for the salon is not synonymous with the peak demand times in the overall public parking system. Therefore, staff recommend Alternative A. 3 Not including the 51 publicly owned spaces in Lot 8a (“River Market” Lot) 4 Including 52 for JX Event Center, though the entire building is not yet leased out DATE: November 12, 2018 TO: Downtown Parking Commission APPLICANT: Katherine and Frederick Francis REGARDING: 15 Minute Parking in 100 block north on Main Street PREPARED BY: Bill Turnblad, Community Development Director REQUEST Katherine and Frederick Francis own the property at 120 North Main Street. As seen in their attached email, they are requesting a 15 minute parking space in their block for loading and unloading. COMMENTS The parking system map attached to the Hotel Crosby memo shows there is only one 15 minute parking space on Main Street north of Myrtle. It is in front of the Staples Mill. (The loading spaces for the JX Event Center are not shown on the parking map yet.) Pictured below is the North 100 block of Main. There are three existing parking spaces on the east side of Main and three on the west side. If the Parking Commission finds a need for the requested 15 minute space, the parking enterprise fund would pay for the new sign and its installation. Unlike the Crosby Hotel request, which would primarily benefit the hotel, this request would benefit the whole block. So, the applicants would not be responsible for the costs. bt 1 Bill Turnblad From:Katherine B. Francis <kbfrancis77@outlook.com> Sent:Friday, November 02, 2018 2:01 PM To:Ted Kozlowski; Bill Turnblad Cc:David Junker; Alex Kohlhaas Subject:15 Minute Loading and unloading November 2, 2018 Hello, Our names are Katherine B. Francis and Frederick L. Harvey. We own the property located at 120 North Main. We have owned this building since 1987, paying several thousands of dollars in Taxes, parking and fees benefitting the city of Stillwater. We are requesting a 15- minute Downtown parking designated for a loading and unloading zone in the 100 block. It is insulting that Frederick was there to pick up a dolly to move items and he was stopped literally for 2 minutes with our License driver son in the car. We were given a ticket, no if’s, buts, or explanation. We paid the ticket, but this is not right. You don’t give beer trucks tickets, workmen tickets nor postal trucks that are parked illegally. This is neither fair nor functional for ALL property owners on this block. Thank you for your consideration of this issue. Katherine B. Francis Frederick L. Harvey PLANNING REPORT DATE: November 9, 2018 TO: Downtown Parking Commission APPLICANT: Shirleen Wright, General Manager, Crosby Hotel REGARDING: 15 Minute Guest Parking PREPARED BY: Bill Turnblad, Community Development Director REQUEST The Crosby Hotel is requesting the designation of three spaces for 15 minute parking. The spaces would be located on Main Street outside the front door of the hotel. Though they would be available to anyone for that amount of time, they are intended to serve as quick turnaround parking spaces that hotel guests will use while they check into the hotel, or drop off/pick up guests. COMMENTS As seen in the attached parking system map, there is only one 15” parking space on North Main Street. It is in front of the Staples Mill. (The loading spaces for the JX Event Center are not shown on the parking map yet.) If the Parking Commission approves one or all of the 15” minute spaces, the hotel will be responsible for coordinating the installation of the signs with the City’s Public Works Department, and they will be responsible for the cost of the signs and installation. bt attachment: Parking System Map [ [ [ [ [ [ [ [ [ [ [ [ [ [ Lot 1 Lot 2 Lot 3 Lot 4 Lot 5Lot 6 Lot 7 Lot 9 Lot 8b Lot 11 Lot 10 Lot 12 Lot 15 Lot 13Lot 14 Lot 16 Lot 17 Lot 18 Lot 19 Lot 20 Lot 8a M u l b e r r y S t C om m e r c i a l A v e M y r tl e S t C h e st n u t S t O l iv e S t N e l s o n S tMain S t Wat er S t Second S tT hi rd St N e l s o n A l l e yUnion Al l eyP in e S t Lowel l ParkLowel l ParkL ift B rid g e T e d d y B e a r P a r k P io ne er P a r k Public Parking Lots Downtown Stillwater 2016 1,226 off-street parking spaces 468 marked on-street spaces 148 unmarked on-street spaces 1,842 total public spaces 1,412 free public spaces (76.7%) Map produced for Downtown Parking Commission Nov 11, 2015 Lot 1 (pay lot) -- 98 spaces Lot 2 (pay lot) -- 84 spaces Lot 3 (free lot - 3 hr) -- 33 spaces Lot 4 (free lot - 4 hr) -- 29 spaces Lot 5 (free lot - 4 hr) -- 7 spaces Lot 6 (free lot - 3 hr) -- 16 spaces Lot 7 (free lot - 3 hr) -- 16 spaces Lot 8a ("private" *) -- 51 spaces Lot 8b (free lot - 4 hr) - 75 spaces Lot 9 (free lot - 4 hr) -- 30 spaces Lot 10 (free all day; overnight by permit) - 48 spaces Lot 11 (free all day; overnight by permit) - 45 spaces Lot 12 (part free all day; no overnight here) - 78 spaces (part permit only; overnight allowed here) - 23 spaces Lot 13 (free after hrs) - 23 spaces Lot 14 (free lot - 24 hr) - 8 spaces Lot 15 (free lot - 4 hr) - 13 spaces Lot 16 (free lot - 4 hr) - 47 spaces Lot 17 (free lot - 4 hr) - 97 spaces Lot 18 (free after hrs) - 60 spaces Lot 19 (free after hrs) - 75 spaces Lot 20 (free lot - 24 hr) - 22 spaces Ramp (pay) -- 248 spaces * Free public lot after 6 PM Legend City Parking Lot City Parking Ramp Trailhead Parking Permit parking only Private parking only On-street handicapped 15 minute parking limit 30 minute parking limit Loading/unloading Bus loading/unloading Bus parking [Business Permit Valid [DT Resident Permit Valid Free parking Pay parking Free after office hoursLot parkingStreet parkingPermits validFree or PayMonthly Permits (allows overnight) PLANNING REPORT TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: November 9, 2018 RE: Parking mitigation plan amendment – JX Event Center at 123 N 2nd St Background In the summer of 2015 Judd Sather received approval of a multi-tenant Special Use Permit and parking mitigation plan for the former Connolly Shoe Factory located at 123 North 2nd Street. In May of this year, Mr. Sather proposed changes in use on the lower level. In response, the Parking Commission took two actions. 1) Adjusted the parking mitigation requirement for the upper level (the event space), since the estimated average event attendance in 2015 was 400. But actual event attendance turns out to be an average of only 205. So the mitigation requirement was pro-rated and cut in half. Which is to say, instead of 341 required spaces, only 17 would have to be mitigated until the next review in one year. 2) With the addition of puzzle rooms and a restaurant/catering kitchen on the lower level, the parking mitigation for the building was set at 52 parking spaces. These two actions are depicted in the table below. Increased parking demand mitigation approvals 1 Actual required parking for the upper level is 134 spaces (400 occupants @ 1 parking space for each 3 people = 134 spaces) But the Parking Commission felt that number was high, so assumed that 75% of the 134 would park in the ramp and pay standard ramp fees. Therefore, only require mitigation of 25%, which equals 34 spaces. 2 This is for the Speak Easy only. The remainder of the space is unoccupied in 2015. Use 2015 mitigation required 2015 mitigation adjusted by DTPC on 5/17/18 Total mitigation required for 2018 proposed changes Lower level 182 18 31 off season 39 high season Main level 0 0 0 Upper level 34 17 17 Total 52 35 48 off season 56 high season Required by DTPC 52 (year around) 35 (year around) 52 (year around) . Request For the upper level, the event level, the Commission gave JX Event Center a 75% reduction in the number of required mitigation spaces. This was done under the assumption that 75% of guest cars would park in the municipal ramp and pay the standard ramp fee. But, the 75% discount was not applied to the lower level’s increased parking demand. Mr. Sather is requesting that the 75% discount be applied to the lower level as well. bt DATE: November 12, 2018 TO: Downtown Parking Commission SUBJECT: Study to increase parking capacity MEMO BY: Bill Turnblad, Community Development Director BACKGROUND Currently 327 mitigation parking spaces have been approved and are in use downtown during the peak demand seasons. This is 17.6% of the 1,863 public parking spaces available (including the net increase of spaces with completion of the Crosby Hotel public spaces). But, 363 peak season spaces have been approved and are pending completion of construction plans. With these pending spaces, 19.5% of public spaces are committed to mitigation. The Parking Commission feels that when mitigation commitments reach 20% of the public spaces, the public parking system may no longer be able to be accommodate increased demand for parking. Therefore, the Commission expressed a desire to study ways to increase system capacity in the short term until the second municipal ramp can be constructed in four to five years. COMMENTS At this month’s meeting, the Commission should brainstorm ideas. And, some thought should be given to drafting a work scope so that staff can put together an RFP to solicit parking consultant services for this project. Attachment: 2019 Parking System Map bt ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ Lot 1 Lot 2 Lot 3 Lot 4 Lot 5Lot 6 Lot 7 Lot 9 Lot 8b Lot 11 Lot 10 Lot 12 Lot 13 Lot 14 Lot 15 Lot 16 Lot 17 Lot 18 Lot 8a M u l b e r r y S t C o m m e r c i a l A v e M y r t l e S t C h e s t n u t S t O l i v e S t N e l s o n S tMain StWater StSecond StThird StN e l s o n A l l e yUnion AlleyP i n e S t Lowel l ParkLowel l ParkL iftB r id g e Te d d y B e a r P a r k P i o n e e r P a r k Lot 1 (pay lot) -- 98 spaces Lot 2 (pay lot) -- 84 spaces Lot 3 (free lot - 3 hr) -- 33 spaces Lot 4 (free lot - 4 hr) -- 29 spaces Lot 5 (free lot - 4 hr) -- 7 spaces Lot 6 (free lot - 3 hr) -- 16 spaces Lot 7 (free lot - 3 hr) -- 16 spaces Lot 8a ("private" *) -- 51 spaces Lot 8b (free lot - 4 hr) - 75 spaces Lot 9 (free lot - 4 hr) -- 30 spaces Lot 10 (free all day; overnight by permit) - 48 spaces Lot 11 (free all day; overnight by permit) - 45 spaces Lot 12 (part free all day; no overnight here) - 78 spaces (part permit only; overnight allowed here) - 23 spaces Lot 13 (free lot - 4 hr) - 13 spaces Lot 14 (free lot - 4 hr) - 47 spaces Lot 15 (free lot - 4 hr) - 97 spaces Lot 16 (free after hrs) - 60 spaces Lot 17 (free after hrs) - 75 spaces Lot 18 (free lot - 24 hr) - 22 spaces Ramp (pay) -- 248 spaces * Free public lot after 6 PM Map produced for Downtown Parking Commission Nov 12, 2018 1,195 off-street parking spaces 468 marked on-street spaces 148 unmarked on-street spaces 52 public spaces at Crosby Hotel 1,863 total public spaces 1,381 free public spaces (74.1%) Public Parking Downtown Stillwater 2019 Legend City Parking Lot City Parking Ramp Public - Upper Level Trailhead Parking Permit parking only Private parking only On-street handicapped 15 minute parking limit 30 minute parking limit Loading/unloading Bus loading/unloading Bus parking ^Business Permit Valid ^DT Resident Permit Valid Free parking Pay parking Free after office hoursLotparkingStreetparkingPermitsvalidFreeorPayMonthly Permits (allows overnight)