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HomeMy WebLinkAbout2018-04-12BOWC MIN Stillwater, Minnesota April 12, 2018 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday April 12, 2018 at 8:00 A.M. All Commissioners were present, with President Speedling presiding. Also present was Jim Tibbetts and Council Member Menikheim. On motion of President Speedling, duly seconded by Commissioner Jensen, all voting “Aye”, the Agenda was accepted as presented. On motion of President Speedling, duly seconded by Commissioner Vania, all voting “Aye, the minutes of the March 23, 2018 regular meeting were read and approved as written. On motion of President Speedling, duly seconded by Commissioner Jensen, all voting “Aye”, Resolution No. 1513 was approved for payment. Jim reported to the Board that there are three valves that are not working from Greeley St. N. to Everett St. N. on Mulberry St. W. Manager Benson will get bids and bring them back to the next meeting. The Asset Data Collection has been completed; Manager Benson and Jim will meet with Commissioner Vania. Washington County will be reconstructing Third St. S. from Chestnut St. E. to Walnut St. W., according to their plans four hydrants will need to be moved. Three of these hydrants don’t have break-off flanges, this would be the time to replace these hydrants and possibly two gate valves. This work will be completed by Washington County and billed to the Water Department. The staff will also be replacing some doors at the Well House’s. Manager Benson informed the Board that the hydrant meter used for the Ice Castle froze and split the casing; Manager Benson recommended purchasing two hydrant meters with gate valves, therefore after discussion, on motion of Commissioner Vania, duly seconded by President Speedling, all voting “Aye”, two hydrant meters may be purchased, not to exceed a total cost of $2,500.00; the Ice Castle will be billed for the meter that froze. Manager Benson provided the Board with a renewal contract for annual maintenance through Ferguson Waterworks for our meter reading equipment. After discussion, on motion of Commissioner Vania, duly seconded by President Speedling, all voting “Aye”, the maintenance contract was approved, not to exceed a total cost of $3,500.00. Manager Benson presented the Board with the 2018 Capital Outlay Budget, after much discussion and with the addition of $50,000.00 for the White Bear Lake Court Order legal fees and $13,000.00 for Cartegaraph, on motion of Commissioner Vania, duly seconded by President Speedling, all voting “Aye”, the 2018 Capital Outlay Budget was approved. The following items were discussed, with no action taken: 1. Accounts receivable balance as of March 31, 2018 was $90,248.70 with the actual amount being $112,713.39; this is 14,000.00 higher than last years. 2. Aly and Commissioner Jensen provided the Board with an update on the infographic; after discussion changes on the final draft will be brought back to the May 2018 Board Meeting, when completed this will be on the City of Stillwater’s Website and in the next City of Stillwater Newsletter. 3. Manager Benson informed the Board that the 2013 Chevrolet Truck was in for service and they replaced the front and rear brakes and one inside door panel, this will affect the Truck Expense Budget for the year. 4. Verne Jacobson formally with T.K.D.A. is now working with Donohue and Associates. Verne has worked with the Water Department since 1997 as an employee of T.K.D.A. Verne would like to continue working with the Water Department with his current employer. Commissioner Vania asked for resumes for the employee’s working out of the St. Louis Park Office. 5. Manager Benson updated the Board on the White Bear Lake/DNR Court Order, he will be forwarding contact information for Dave Hunn with LBGand Matt Ellingson with T.K.D.A. to City of Stillwater’s Attorney, Dave Magnuson as they worked together on our Wellhead Protection Plan. Both parties will provide information as we prepare for the Contested Case Hearing. Manager Benson will ask Dave Magnuson to track his hours and bill the Water Department accordingly. Attorney Magnuson felt that some of this would be covered under the City of Stillwater’s Retainer. 6. Manager Benson informed the Board the he and Commissioner Vania met with Karen Kill and Stuart Grubb in regards to Brown’s Creek Water Shed District. They want to compare our pumping records from Well #11 with their monitoring records of Brown’s Creek to see if Well #11 influenced Brown’s Creek and if so, how much. 7. Commissioner Vania informed the Board that he saw our press release in the Current, Manager Benson was also informed that it was in the Pioneer Press. 8. Manager Benson provided the Board with a Resolution of Appreciation No. 1514 for John Crimmins who worked for the Water Department for 17 ¾ years 9. Manager Benson updated the Board on the open position as he has talked with staff and the business agent for L.O.C.A.L. #49, they both agree by changing the wording on the contract this would allow the Board to hire a person at an entry level position. Manager Benson will get the ad in the Stillwater Gazette, Commissioner Vania will look into posting the opening on the AWWA website. 10. Manager Benson provided the Board with information on the 2003 special election that was held concerning the Water Department merger with the City of Stillwater; this was voted on by the residents and was defeated by a 4 to 1 margin. 11. Manager Benson informed the Board that he was contacted by Daniel Parks with Westwood Multi-Disciplined Surveying & Engineering requesting water flow information. There are trying to determine if there would be enough volume and pressure to supply water to a parcel south of Highway 36 and East of Manning Avenue. Manager Benson also provided the Board with Resolution No. 1096 dated June 11, 1987. In which it states that no water service will be extended outside the City of Stillwater Limits unless a petition for annexation in granted by City Council (See Attached) 12. President Speedling brought up the Water Board meeting with City Council and after discussion, the Board decided that Manager Benson will attend monthly meetings at 4:30 P.M. and the Board will attend every six months to provide the Council with a Water Board update starting in June 2018. Manager Benson will discuss this with City of Stillwater Administrator Tom McCarty. 13. Further discussion was held about Engineering Services, Manager Benson will provide the resumes from Donohue and Associates to the Board and this will be brought back to the May 2018 Board Meeting. 14. Manager Benson informed the Board that Cindy Shilts Building Official for the City of Stillwater found a water service tied in before the meter at 214-216 Main St. S. during a plumbing inspection. A meeting was setup with all parties involved and the now the service line has been reconnected after the meter. Manager Benson will be working with City of Stillwater Finance Director Sharon Harrison moving forward, they will monitor for one year and back bill for the water and sewer since 2013 accordingly. There being no further business, on motion of President Speedling, duly seconded by Commissioner Vania, all voting “Aye”, the meeting was adjourned. Steve Speedling, President ATTEST: Robert G. Benson, Secretary