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HomeMy WebLinkAbout1985-03-12 CC MIN Special Meeting296 • • COUNCIL CHAMBERS STILLWATER CITY COUNCIL MINUTES 7:30 P. M. SPECIAL MEETING March 12, 1985 The meeting was called to order by Mayor Powell The Invocation was given by City Clerk Johnson Present: Councilmembers Bodlovick, Junker, Kimble, MacDonald and Mayor Peterson Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson City Clerk Johnson Consulting Engineer Davis, SEH Consulting Engineer Elliott, SEH Public Works Director/City Engineer Ken Meister Press: None Others: Approximately 150 residents were in attendance LOCAL IMPROVEMENT NO. 220 PINE STREET WILLARD STREET, CHURCHILL STREET, SOUTH SECOND STREET AND SOUTH FIRST STREET. This was the day and time for the public hearing for Local Improvement No. 220 for the reconstruction, rehabilitation of sewer, water, sidewalks and other appurtenances on West Pine Street, Willard Street, Churchill Street, South Second Street and South First Street. Notice of the hearing was published in the Stillwater Evening Gazette, the official newspaper of the City on February 27, 1985 and March 6, 1985. The Mayor opened the hearing. Mr. Duane Elliott, Consulting Engineer for the City from SEH, presented some background in regard to this improvement and Municipal State Aid. He stated there is approximately $840,000 to be applied to this project, and explained how State -Aid monies are acquired and distributed. Jeff Davis Consulting En_ from SIM, explained the project in more detail. The ingroveamts include the following: ChCirch reef between the east line of Greeley Street to the west line of South Sixth Avenue; First and Second Streets from West Orleans Street to Willard Street; Willard Street from South First Street to South Third Street; and Pine Street fran South Third Street to Holcombe Street. In addition to street bmprOVemente, it was noted that ouch of the sanitary sewer is in a state of collapse and needs repairing, as well as storm sewers and ;he repair of water Rains in also needed. Mr. Davis presented the costs of the project and the options considered as part of the project. Option No. 1 includes First, Second, Willard Pine and Churchill; Option No. 2 includs First, Second, Pine, and Churchill; and Cation No. 3 includes Pine and Churchill Streets; and Option 4 would be Churchill Street alone. Option No. 1, the five streets carbined, would be assessed $72.81 per lineal foot; Option 2 would be $66.86; Option No. 3 would be $53.12; and Option No. 4 would be $54.38. He further explained these figures do not include the oasts for the water service. These costs are estimated at $560 per lot. Mr. Davis stated they were asked by the Hoard of Nnmi.ssions installation f a "tailpiece" whidh is a piece of pipe behind the curbboax Trade of or . They have estimated the cost of replacing this tailpiece at $375 her service. The Hoard of Water Commissioners stated this cost is high and suggested bidding this as an alternate, before excluding it from the total project. Denis McKean, of the Water Board, responded to the information on the tailpieces by stating that nerys26 water services are idewalkk to replace them. lHestated this cost should not and his intent is to onexceedte 6$�s possibilities of removing Ken Meister City Engineer presented backgroind infonretion on these streets. He informed the group that MSA funds can only be used on State -Aid Streets. Therefore, the rates will be higher for First, Second and Willard Streets. Combining State -Aid streets with the others will reduce the costs. Nile Kriesel City Coordinator informed the residents of the costs for a fifty (50) foot lot based on a ten, fifteen, or twenty year assessrrent. �ioldon 1, $ which includes all of ond year would be be rstreets, based b sedld on a ten year assessment, the first year payment decrease by $33, for each year. Mark Snow 709 South First Street, inquired how the streets were selected. City Engineer, Meister replied they were selected because of excec,rv, maintenance and deterioration; and the MSA funded streets are in the worst condition, that being, Churchill and nine. A woman asked why the middle of Pine and not the top and bottom. This area was picked because of the volume of traffic fro Third Street to Holcombe and the narrow width and largest share of maintenance • 4 • • 297'' March 12, 1985 • urn Another waian asked about the two blocks on Willard Street. Mr. Meister stated Willard Street was included tc tie into Third Street and also there is deterioration there with storm and sanitary work that needs to be done. A lady asked about high maintenance and stated this has not been done on Second Street. A wararn complained that several years ago they were assessed for Pine Street and when it was new, gravel and cunt trucks were using it; why do they have to pay for sidewalks? They have no problems here. Bert thristense n,1007 South Second Street, asked why something wasn't done fifteen years ago. Amen asked about the maintenance costs for Pine Stied_ to be reatated. MR. MEISTEB replied that for Pine and Churchill Streets, between $15,000 and $20,000 were spent in 1983. As time goes on the deterioration increases considerably. The gentleman stated that a great deal of deterioration on Pine Street could be due to the Junior and Senior High School busses that use this street. MR. MElsrat stated this is why MSA funds are designated for this street. The gentlemen stated that a street that is heavily traveled should not be assessed to the homeowner and MR. MEIsTit addressed this issue and the use of puA funds. A lady spoke of the lard amount of traffic they get on Churchill Street and most of the residents here are senior citizens and more aid should be given to these people. Mr. Leo Jewell, 320 West Pine Street, preeented a petition against the proposed improvement. Amin living an Second and Churchill Streets, commented that years ago they had to fix their awn sidewalks, and that his sidewalks are in good shape and can't understand how they can cost $15,000 to fix. A lady living on Second and Churchill has calculated the cost to her at over $16,000. How can you justify adding this amount to the cost of her house? Jeanette Nelson, Second and Churchill Streets, has calculated the assessment would be over S18,000 for their property. She stated a realtor friend of hers wouldn't list her house with that kind of assessment. Why wasn't the watetrain fixed when the sewer separation went through? Sis chsanova, 223 West Pine Street, asked who will pick up the tab for the Junior High School and the Old Courthouse when Pine Streets thrs e. That would be triple taxation. MR. 1RTW3f?i stated the School District would pay Pager Wohlers 1336 South First Street, questioned the twenty-five percent (25%) adninisfratave care o co sts. ts. He also questioned about putting in nee sidewalks when he has been taking t item personally; and why are we decreasing the width of the street. MR. MEISTER replied this is to reduce costs for upkeep and to keep in line with the plans for all new streets. 'tfiy hasn't the sealcoating program been kept up, was asked kedo by stated thatlers. I.nKBIESEL g is notassessed. MEISTER explained the sealcoating program. They MR Wonders questioned the figures used and how they were obtained. MR. ELLIOTT explied and Mt. Wohlers asked if these figures could be less MR. ELLIOTT stated ten percent (10%) is added in for cantingency. A lady asked if the street would be widened up to her kitchen door. MI. MEISTER replied they would stay within the right-of-way. Bill Bauman 938 South Fifth Street, stated that everytime a street is redone, the resident: living there get assessed for it, but everyone else drives on it. me Mayor stated other persons have paid their assessments for their streets and this would not be fair. Couucilmelrber Junker stated that ten years ago this solution was tried, where part of the taxes would go into a fund for repair of streets, but it was not approved by the Councii. He stated the costs are high and something sho n'_d the done. Mayor Peterson agreed, but then people would all like their streets done first. Jim Bernard, owner of a house at Sixth and Pine, asked if there is a state law saying you cannot assess a property more than the amount that the assessed valuation of that property increases. MR. MACNOSON replied that it is not a State Statute, but a case that was decided by the Supreme Court and held for the first time that the asseebmrnnt could not exceed the increase in market value of the property. a.oncihmember Junker addressed the water services that have to be replaced. Some of these are fifty years old and should be done. Mr. Jewell asked a question about the new Washington County Courthouse and the bonding procedures used. (bun ilnadher Kimble replied to this question. He stated if we do not do these streets, the costs will be higher in the future. h s d Mrs. Casanova stated the for cents iStillwater etione getting taxed _pub o air StillwaterW Park Heights doesn't pay for any garbage doesn't have the tax base of the NSP plant. • • • 298 March 12, 1985 • • Mayor Peterson stated he has received copies of the petitions with approximately 200 names objecting to the construction of the streets. The Oouncil asked questions in regard to administrative costs. The Consulting Engineers stated they are trying to keep those costs down. Another question addressed was the costs per foot on Churchill Street if MSA funds were not available and it was stated this would be approximately $171.00 per foot and it was stated these cannot be used until the full reconstruction is done -- sidewalUs, curb and gutter. It was sued that just the blacktop be replaced and it was stated that MSA funds coulu not, then, be used. Mr. Davis stated Churchill is only constructed for nine ton loads and if only a thin overlay is put down_ there is a good possibility that the street won't stand up. Councilmember Kimble added that these State -Aid Streets are designated as "Collector Streets" and are built for heavier traffic. Mark Anderson 422 West Pine Street, stated he feels the audience is proud of their cannunity and can see that there are streets, sidewalks, etc. that need replacing, but they can't afford it. We shouldn't ae crept_ this just because you say the costs will be rising. Cxuncillrenher Macronald asked about Options 1, 2, 3 differences with Option 4 in using MSA Honey and if the City has cost sharing on this. Mr. Davis stated certain items are funded by MSA and explained the impact on these options. Also, sane items are ineligible for this kind of funding and state regulations rust be followed Mike Lbe. 1337 South Second Street, asked about sore kind of compromise in order to also use the State -Aid funds. The City Coordinator stated there has not been a project in the last twenty to twenty-five years where the City has actually used general property taxes to pay for part of a project. This would have to be a new City policy. 0ouncihnember Kimble suggested a policy whereby there would be a combination of policies whereby both the benefiting prcperty is assessed and have a portion cone fran a general tax levy. Mr. Joseph Sarmnelson, 904 South Third Street, stated many people are on fixed incanes; and the longer we wait to fix the steets, the more it will cost. i.e agrees with the combination plan mentioned by Corncilme ber Kimble. Susan Doe 1337 South Second Street, asked if it would be passible to get the State -Aid for Pine and Churchill and do First and Second Streets in a lesser way. a uncilmenger Kimble clarified cents, including State Aids, with Mr. Meister. Discussion followed cn how the streets are constructed and state regulations. A lady asked why Pine Street is only being partially reconstructed. Other questions about the constriction of the '•treet were raised. MR. MAcIlUSai reminded the Council and the citizens that this i; not an assessment hearing, and the policy of how the costs will be apportioned is not decided at this meeting. Since this is not an improvement project that is petitioned for by thirty-five percent (35%) of the abutting homeowners, it needs a resolution ordering the improvement by four -fifths majority of the Council. You have six months after this hearing to order the inprovenant. Couticiirnember Bodlovick asked how many blocks on Churchill Street could be reconstructed with the present amount of State Aid Funds. Mr. Davis replied we have to develop a need for these funds and nay not be able to do so in a much shorter project. MR. ELLIOIT added that State Aid will not participate in every item. Councilnether MacDonald asked if we could just do the street and forget the sidewalk. MR. ELLIOTT said the condition of some of the sidewalks are bad and MR. MEISTER added that sale of the curb has sunk. MAYOR PETFRSON CLOSED TEE PUBLIC HEARING. Motion by Couhcilmenber Dunker, seconded by councilnenher MacDonald to continue the Public Hearing for lnral Improvement Mo. 220. (all in favor) MISCELLANEC JS Motion by Councilmenber Kimble, seconded by Coumcilmember MacDonald to approve the submission of the claim of Wilfred R. Buhl, 406 West Mulberry Street, to the insurance company for damages to his camper and travel trailer on March 3, 1985 fran the collapse of a tree during a snowstorm. (a11 in favor) ADJC1RNMENf Motion by Councihrenter Junker, seconeed by Councihrenrber Kimble to adjourn the meeting at 9:15 P. M. (all in favor) Attest: ✓ r' Vl k Clerk Mayor • •