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HomeMy WebLinkAbout2018-08-16 DTPC Packet DOWNTOWN PARKING COMMISSION AGENDA Thursday August 16, 2018 8:30 AM Conference Room 213, City Hall 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF JUNE 21, 2018 MINUTES 4. NEW BUSINESS 4.01. New trash enclosure on Water Street 5. SPECIAL EVENTS 5.01. Fall Art Festival 5.02. Harvest Fest 5.03. Ice Castle 6. UPDATES 6.01. 227 S. Main Street – use conversion and parking status 7. ADJOURNMENT DOWNTOWN PARKING COMMISSION MEETING MINUTES June 21, 2018 REGULAR MEETING 8:30 A.M. Chair Andersen called the meeting to order at 8:30 a.m. Present: Vice Chair Pelletier, Commissioners Hopfe, Johnson, Lettner, McAllister, Johnson Absent: Commissioner Glynn Staff: Community Development Director Turnblad, Parking Enforcement Officer Pasket APPROVAL OF AGENDA Chair Andersen accepted the agenda as presented. APPROVAL OF MINUTES May 17, 2018 minutes were accepted as presented NEW BUSINESS Third Street Reconstruction Project Turnblad introduced this item by summarizing his staff report dated June 15, 2018. Washington County is reconstructing 3rd Street from Walnut Street to Chestnut Street. Since the project involves a new concrete road surface on a steep grade, a full road closure will be required. The County anticipates that full road closure will begin mid to late-July and last up to 8 weeks. There will be no parking on 3rd St during the full closure. In addition, Municipal Lot 18 will not be accessible. Lot 19 will remain accessible from Pine St. Due to the limited amount of parking on side streets, particularly during the day, the County makes the following requests: Downtown Parking Commission June 21, 2018 Page 2 of 2 1) That the City allow 10-12 parking spaces to be made available for residents in Municipal Lot 20. The spaces would be marked with signs indicating ‘Reserved for 3rd St Resident Parking’. The signs would be provided and installed by the County. In addition, 8 spaces will be reserved for resident parking in the Historic Courthouse Parking Lot. 2) That the City allow overnight parking for the reserved spaces in Lot 20. 3) That the City waive the fee of $1.50/space/day. The total waived fee is anticipated to be approximately $1,008.00 Chair Andersen moved to approve the first and second requests but deny the third request. Motion seconded by Vice Chair Pelletier, which passed unanimously. UPDATES Turnblad and Council member Junker updated the Commission on recent decisions by the City Council that are related to downtown parking and traffic. MISCELLANEOUS Commissioners requested that during the off season staff add the following to meeting agendas: 1. Discussion on interim use of Chestnut Street east of Main Street. 2. Downtown employee parking. ADJOURNMENT The meeting was adjourned at 9:11 a.m. Respectfully Submitted, Bill Turnblad, acting secretary PLANNING REPORT DATE: August 10, 2018 APPLICANT: John Koch, Owner of Portside REQUEST: Private trash enclosure on Water Street PREPARED BY: Bill Turnblad, Community Development Director REQUEST John Koch of J-Group, and owner of Portside, is requesting City approval of a license for him to construct a privately owned trash enclosure on south Water Street, in the location shown in the graphic to the left. It would be owned by J-Group and used by Alfresco, Portside and Midtown Antique Mall. The enclosure would be built in the place of the two on-street parking spaces shown below. Since this would be a private improvement on public property, the City would have to approve a license to construct it. DETAILS The 10’x18‘enclosure will have the same size and design as the one owned by the City on Water Street just to the north. It will have room for recycling, trash and a grease container. Staff has explained to Mr. Koch that removing two public parking spaces would not be viewed favorably by either staff or the Parking Commission. So, he Page 2 explored the possibility of building the trash enclosure on the abutting island immediately to the south. (This can be seen on the left side of the picture above.) But, private utility infrastructure is located there, and though he spent considerable time working with the utility company, they would not approve the co-location idea. Several years ago the City attempted to construct an enclosure outside of the Midtown Antique Mall, but the owner of the building objected. This time it appears that the owner is not opposed and would share the facility. RECOMMENDATION Staff does not have a better solution to the trash problem, but we are none the less not of the opinion that removing two parking spaces is in the best interest of the general public. If the Parking Commission chooses to recommend that the City Council approve the request for a license to use the public property for a private trash enclosure, then staff would recommend the following conditions: 1. The owner of the trash enclosure would be required to pay the same fee as if reserving the two spaces. That fee is set annually by the City Council. Currently it is $9/day/space from May through September, and $3/day/space from October through April. The total annual cost for both spaces would currently be $4,0261. This fee would be billed quarterly by the City. 2. Written permission must be received from the owner of the Midtown Antique Mall that the proposed location is acceptable to them. 3. The shared use agreement amongst the three users of the enclosure must be fully executed and found acceptable in form and content to the City Attorney prior to consideration of the license request by the City Council. 4. Any amendments to the shared use agreement must be reviewed and approved by the City Council prior to executing the revised agreement. 5. If the design of the trash enclosure is not substantially similar (as determined by City staff) to the one constructed to the north on Water Street, then the Heritage Preservation Commission will be required to review a design permit for the structure. 6. The exact location and design of the structure must be approved by the Community Development Department and Public Works Department prior to commencing construction work. bt 1 ($3x212x2)+($9x153x2)=$4,026 TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: August 10, 2018 RE: Special Event Parking for Rivertown Fall Art Festival BACKGROUND Robin Anthony, Stillwater Area Chamber of Commerce, has made application for a special event permit for its annual Fall Art Festival. The traditional first weekend in October for the festival lands this year on October 6th and 7th. Load-in would occur on Friday the 5th. Load-out and clean-up would occur on Sunday the 7th. The proposed venue, as seen in the attached festival layout (Plan A), includes City Lot 9 and possibly Lot 5. On Friday and Sunday, the Mulberry Point Circle would be closed for loading- in and out. Plan B in case of flooding in North Lowell Park is also attached. Hopefully, flooding will not be an issue, since Plan B has considerably more impact upon the public parking system. PARKING FEE The parking fees to reserve the requested parking spaces are given below. The off season rate (October – April) for all lots used more than three hours on a day is $1.50/day/space. For on- street parking it is $3/day/space. Plan A Lot Number Number of Spaces Number of Days Rate Total Fee 5 7 3 $1.50/day $31.50 9 30 3 $1.50/day $135.00 Mulberry Circle 21 2 $3.00/day $126.00 Total Cost $292.50 Plan B Lot Number Number of Spaces Number of Days Rate Total Fee 2 84 3 $1.50/day $378.00 3 33 3 $1.50/day $148.50 4 29 3 $1.50/day $130.50 5 7 3 $1.50/day $31.50 On-street 16 3 $3/day $144.00 Total Cost $832.50 RECOMMENDATION Staff recommends approval as requested with the fees shown, except that in Plan B, Chestnut Street cannot be used for the event. bt attachments: Festival layout: Plan A Festival layout: Plan B Application form Stage October 6 & 7, 2018 Food Yellow A = Food Vendor B = Food Vendor C= Food Vendor D= Food Vendor E = Food Vendor F = Food Vendor G = Food Vendor H = Food Vendor I= Food Vendor Sponsors Pink Loading Zone 1= off Myrtle & Water Dark Blue 1-71 & 80-92 Zone 2 = off Water & Chestnut Purple 72-79 & 93-135 Zone 3 -off Myrtle & Water Brown 136-157, Food, Sponsors Shuttle drop off & Pick up, Same location TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: August 13, 2018 RE: Special Event Parking for Harvest Fest BACKGROUND Summer Tuesdays, Inc has made application for an event permit to hold the 2018 Harvest Fest on October 13-14. As with last year, the organizer hopes to use Municipal Lots 4, 5 and 9. Mulberry Circle is also requested to be closed for the pumpkin drop . Load-in would begin at noon on Friday, October 12th. Load-out and clean-up will occur on Sunday October 14th from 6:00 – 9:00 PM. The Ice Castle proposes to begin setup of its infrastructure the week after Harvest Fest. So, Lot 5 and Lowell Park will be available for the Harvest Fest through the 14th of October and Ice Castle frame construction would begin during the following week. Plan B, in case of flooding in Lowell Park, will be a layout similar to last year. Details will be available at the Downtown Parking Commission meeting. PARKING RESERVATION DETAILS As seen in the attached event layout, Lot 4 is planned for the pumpkin weigh off. Load-in would occur Friday afternoon and Saturday morning. The weigh off would occur on Saturday. The lot would be available to the public on Sunday. T he bridge construction crews that park in Lot 4 have been given permission by the Water Street Inn to park in their private lot. The construction manager finds the arrangement to be accept able. Lot 5 would be used for food vendors. Load-in will occur on Friday and load-out would occur on Sunday. The southern portion of Lot 9 is proposed for use by food and non-food vendors. And, the north portion would be used for the kiddie tractor pull. Mulberry point is requested to be blocked off for the entire event for the pumpkin drop. P arking fees to reserve the requested parking spaces are given below. The off season rate (October – April) for all lots used more than three hours on a day is $1.50/day/space. For on- street parking it is $3/day/space. Lot Number Number of Spaces Number of Days Rate Total Fee 4 29 2 (Fr, Sat) $1.50/day $87.00 5 7 3 $1.50/day $31.50 9 30 3 $1.50/day $135.00 Mulberry Circle 21 3 $3.00/day $189.00 TOTAL $442.5 0 RECOMMENDATION Staff recommends approval as requested with the fees shown. T he details of Plan B (in case of flooding) will be available at the Parking Commission meeting. bt attachments: Festival layout Application form TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: August 9, 2018 RE: Special Event Parking for Ice Castle BACKGROUND Amanda Roseth, Ice Castles, LLC has made application to locate their attraction in Downtown Stillwater again this winter. The venue would be in the same location as last year at the east end of Myrtle Street near the riverside pavilion. However, the castle footprint would grow further north to the amphitheater. The organizers are requesting the use of Municipal Lot 5 for the entrance and exit to the castle. The wood frame and water pumping facilities would begin construction on October 15, 2017. If weather is good through November and December so that ice freezes, the castle would be open to the public in January and February. Sometime in late February or March as the ice melts, it would close to the public and then melt away. PARKING FEE Based upon a March 16 clean up date for Lot 5, the lot would be reserved for 151 off-season days. Since Lot 5 is east of the Downtown trail, it is by policy available for special events. The City’s 2018 fee schedule sets a price of $1.50 per space per day in Lot 5 during the offseason. Since there are 7 spaces in the lot, the 151 day period would have a fee of $1,585.50. The actual fee will be based upon the actual number of days Lot 5 is used by Ice Castles, LLC. RECOMMENDATION If the City Council approves the Ice Castle permit for this coming winter, staff would recommend allowing Lot 5 to be reserved for it use. bt PLANNING REPORT DATE: August 9, 2018 CASE NO.: 2018-43 APPLICANT: Mark Miller, representing Neon LLC, property owner REGARDING: Status report on conversion of uses at 227 Main Street South PREPARED BY: Bill Turnblad, Community Development Director 227 South Main Street (entrances on both Main and Water Street) Photos from Google Maps, dated October 2017 PROPOSAL The property owner is nearing completion of its renovation of the two story building at 227 Main Street South. And, the tenant mix proposed by the owner would require City approval of:  A Special Use Permit for the two existing, second-story apartments; and  A Special Use Permit for a 1,350 square foot bar and grill on the first-story, to be known as Stillwater Proper, which will have access from Main Street; and CPC Case No. 2018-43 Page 2  A Special Use Permit for a 450 square foot distillery on the first-story to be operated by 45th Parallel (a distillery currently in operation in New Richmond, WI), which will have access from both Main Street and Water Street. DETAILS On August 8, 2018 the Planning Commission approved the necessary Special Use Permits for the proposed property uses. In addition to these specially permitted uses, approximately 196 square feet of the main floor will be dedicated to retail sales, which will have access from Water Street. Parking The table below compares the parking required by Zoning Code for the existing uses and for the proposed uses. Use Requirement Spaces Existing Retail (2,000 s.f.) 1/200 s.f. 10 Barber 3/chair 6 Residential 1.5/unit 3 Total Required 19 spaces Proposed Retail (196 s.f.) 1/200 s.f. .98 Restaurant (1,350 s.f.) 1/120 s.f. 11.25 Distillery (450 s.f.) 1/325 s.f. 1.38 Residential 1.5/unit 3 Total Required 17 spaces According to City Code Section 31-510, Subd 1(d)(4), properties that do not have off-street parking (such as this one) are only required to provide it for the increased parking need generated by a proposed expansion or change in use1. Since the existing parking requirements exceed the requirements for the proposed uses, no parking mitigation is required. However, the applicant should purchase two residential parking permits; one for each of the second story rental units. bt 1 Except that no additional parking needs to be provided for nonresidential uses, if the increased need results in an increase of four or fewer off-street parking spaces.