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HomeMy WebLinkAbout1994-01-04 CC MIN ('. ~ .r c; REGULAR MEETING STILL WATER CITY COUNCIL MINUTES January 4, 1994 4:30 P.M. The Meeting was called to order by Mayor Hooley. Present: Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Absent: None Also. Present: City Coordinator Kriesel City Attorney Magnuson Consulting Engineer Moore Comm. Dev. Director Russell Finance Director Deblon Police Chief Beberg Fire Chief Ness Building Official Zepper City Clerk Johnson Press: Mike Marsnik, Stillwater Gazette Julie King, The Courier Others: Ron Johnson & Jeff Cutler (representing the Fire Dept.)., Dick Olsen, Geo. W. Olsen Construction Co. INDIVIDUALS & DELEGATIONS 1. Dick Olsen. Geo. W. Olsen Construction Co. - Discussion of City Hall Remodelinl!: Mr. Olsen presented several plans for remodeling of City Hall. One of them addressed remodeling of the basement to house the Police Dept. at an approximate cost of $192,000 which would include windows. Other options were discussed such as remodeling of the existing City Hall, inclusion of an elevator, and putting an addition northwesterly of City Hall. Mr. Olsen stated their fee would be 7% only if the City decided to go ahead and build. City Attorney Magnuson advised the Council regarding the construction manager and competitive bidding requirements. Extensive Council discussion followed. Motion by Councilmember Funke, seconded by Councilmember Bodlovick to hire George W. Olsen Co. to be Construction Manager, at a 7% fee, for remodeling of City Hall, and adopting the westerly addition plan at an approximate cost of $387,450. Ayes - I; Nays - 4, Councilmembers Bodlovick, Cummings, Kimble and Mayor Hooley. (Motion failed) 1 r Stillwater City Council January 4, 1994 Regular Meeting Further Council discussion included doing a study to determine what the City would need in ten to fifteen years and whether to hire an architect. Motion by Councilmember Cummings, seconded by Councilmember Funke to hire George W. Olsen Co. as Construction Manager for the future remodeling of City Hall; and to proceed with the choice of an architect. All in favor. STAFF REPORTS 1. Finance Director - Desillnation of Denositories for 1994 Motion by Councilmember Funke, seconded by Councilmember Kimble to adopt the appropriate resolution, Designation of Depositories for 1994, with the changes as discussed. (Resolution 94-2) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None r 1993 Audit Motion by Councilmernber Kimble, seconded by Councilmember Cummings to approve the retention of McGladrey and Pullen as auditors for the City's 1993 audit. (All in favor). Reolacement of Senior Account Clerk Ms. Deblon reported Council approval had previously been given to begin the process of filling the Sr. Account Clerk position and had received names of candidates from Gwen Gierke, who had interviewed the candidates. Extensive discussion followed by Council and Staff regarding the interviewing process, use of ADP to process payroll and the possible employment of a half-time person to replace the present Sr. Account Clerk. Motion by Councilmember Funke, seconded by Councilmember Bodlovick to approve Finance Director Deblon's recommendation for employment of Sr. Account Clerk. (Ayes - 3; Nays - 2, Councilmember Cummings and Mayor Hooley). Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to adopt the appropriate resolution employing Sharon Harrison as Sr. Account Clerk for the City. (Resolution No. 94-3) Ayes - Councilmembers Bodlovick, Funke and Kimble. Nays - Councilmember Cummings and Mayor Hooley. c 2 ~ n Stillwater City Council January 4, 1994 Regular Meeting 2. Public Works Director - Emnlovrnent of Josh Ritzer. Warminll House Sunervisor Motion by Councilmember Funke, seconded by Councilmember Bodlovick to adopt the appropriate resolution employing Josh Ritzer as Part-Time Warming House Supervisor at Northland Park. (Resolution No. 94-4) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None 3. Police Chief - No report. 4. Fire Chief - Purchase of comnuter Jeff Cutler explained they are requesting to purchase a new computer and system to be compatible with the GIS system proposed by Planning which will be used by all departments. ,-.., Motion by Councilmember Bodlovick, seconded by Councilmember Funke to approve purchase of the computer system for the Fire Dept., to be compatible with the GIS system, at a cost of approximately $6,986.00. (All in favor). 5. City Planner - Extension of emDlovrnent of Melissa Gronseth. Plannim! Assistant. Motion by Councilmember Funke, seconded by Councilmember Bodlovick to adopt the appropriate resolution extending the employment of Melissa Gronseth as Planning Assistant. (Resolution No. 94-5) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None 6. Fire Denartment (continued) Renair of Ladder Truck Motion by Councilmember Funke, seconded by Councilmember Bodlovick to repair the Fire Dept. ladder truck at a cost of approximately $3,000 to $5,000. (All in favor). Purchase of Lillhtbar for Fire Dent. vehicle Motion by Councilmember Bodlovick, seconded by Councilmember Funke to authorize the purchase of a lightbar for a Fire Dept. vehicle. (All in favor). c 3 r (". c: Stillwater City Council January 4, 1994 Regular Meeting RECESS Motion by Councilmember Kimble, seconded by Councilmember Funke to recess the meeting at 6:07 P.M. (All in favor). ATTEST:~~~ ITY CLE Resolutions: No. 94-2 - Designating Depositories for 1994. No. 94-3 - Employing Sharon Harrison as Sr. Account Clerk. No. 94-4 - Employing Josh Ritzer as Warming House Supervisor. No. 94-5 - Extending employment of Melissa Gronseth as Planning Ass't. 4 n r r RECESSED MEETING STILLWATER CITY COUNCIL MINUTES January 4, 1994 7:00 P.M. The Meeting was called to order by Mayor Hooley. Present: Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson Consulting Engineer Moore Fire Chief Ness Retiring Fire Chief Seim Public Works Director Junker City Clerk Johnson Press: Mike Marsnik, Stillwater Gazette Julie Kink, The Courier Others: Fire Department Members, Mark McGregor, Ed Cain, Richard Kilty, David Schwartz. APPROVAL OF MINUTES Motion by Councilmember Funke, seconded by Councilmember Cummings to approve the following minutes as presented: Special Meetings - Nov. 30, 1993, Workshop Meeting - Dec. 6, 1993, Recessed & Regular Meetings - Dec. 7, 1993, and Special Meetings - Dec. 14, 1993. (All in favor). INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. Commendatiol for Gordon Seim. retirinll Fire Chief. An award of commendation was presented to retiring Fire Chief Gordon Seim with many good wishes included. 2. Mark McGrelZor - Statement on lZarblll!:e complaint. Mark McGregor, a resident, was present to state his complaint and concerns regarding Junker Sanitation. Mr. McGregor was advised to contact the Dispute Resolution Committee for resolution to his problem. 3. Richard Kiltv - Concerns rellardimz the new narkinlllot at Third & Pine Streets. I (' Stillwater City Council January 4, 1994 Recessed Meeting Richard Kilty, a resident of the City, thanked the Public Works Dept. for recent help and stated concerns regarding the parking lot being constructed at Third and Pine Streets. Consulting Engineer Moore stated they could erect barricades to delineate curb & gutter in that area. Public Works Director Junker stated his department would plow the sidewalk. Also, sliding on the hill will be reviewed for possible liability problems. Further discussion included the completion date for the parking lot. 4. Installation of Georl!.e Ness as Fire Chief. City Clerk Johnson administered the Oath of Office to the new Fire Chief, George Ness. UNFINISHED BUSINESS 1. Resolution: Emnlovinll Jon Bell as Firefil!.hter Enl!.ineer. Motion by Councilmember Bodlovick, seconded by Councilmember Cummings to adopt the appropriate resolution appointing Jon Bell as Firefighter Engineer. (Resolution No. 94-6) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None (' 2. Resolution: Emnlovinl!. Klavton Eckles as City Enllineer. Motion by Councilmember Funke, seconded by Councilmember Kimble to adopt the appropriate resolution appointing Klayton Eckles as City Engineer. (Resolution No. 94-7) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None 3. Resolution: Desil!.Illltinll City Enllineer for MSA nurnoses. Motion by Councilmember Funke, seconded by Councilmember Kimble to adopt the appropriate resolution designating the City Engineer for MSA purposes. (Resolution No. 94- 8) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None 4. Continuation of anDOintments to Boards & Commissions: Librarv Board. Port Authoritv. Joint Cable Commission & Heritalle Preservation Commission. Council continued appointments to the Library Board, Port Authority and Solid Waste Commission to the next meeting. Motion by Councilmember Cummings, seconded by Councilmember Funke to appoint Roger ('- 2 r Stillwater City Council January 4, 1994 Recessed Meeting Tomten to the Heritage Preservation Commission. (All in favor). Motion by Councilmember Kimble, seconded by Councilmember Cummings to reappoint Councilmember Ann Bodlovick to the Joint Cable Commission. (All in favor). Council will make a further appointment to the Solid Waste Commission at the next meeting. 5. Renort on Pizinller's Pond. Deernath Pond and Heifort's Pond. Consulting Engineer Moore presented a report on the three detention basins in the City which have all experienced high water this year. Pizinger's Pond outlet has filled up with grasses, etc. Also, a beaver dam needs to be removed. Mr. Moore recommended that the Public Works Dept. perform this work and a reassessment of the outlet be conducted once the water level has been lowered. (" The outlet for Deerpath Pond is a culvert crossing Washington Co. Rd. 12 which is presently 60% plugged. Erosion has also been occurring at the two flared ends that discharge into the highway ditch east of Bayberry Court and also runs through the culvert. Again, the beavers are in the process of damming up the culvert. Mr. Moore recommended the culvert be cleaned by City crews and resolution of the erosion of the ditch on the south side of County Rd. 12 at an approximate cost of $19,545 for materials. In regard to Heifort's Pond, some of the residents like a higher water level. The City does have drainage easements on all the platted lots adjacent to Heifort's Pond and there has been flooding from time to time within these easements. Mr. Moore stated there has not been unusual flooding from this pond and the City has used pumps to lower the water level. No Council action was taken on these three ponds. 6. Determination on award or reiection of bid for Southeast Area SanitarY Sewer Proiect. 1.1. 285. Mr. Moore reported that bids were received on this project on Decernber 7 and explained the new regulations regarding MSA standards for a percentage of "targeted group business". The Council needs to make a decision by January 7 on whether to award the bid. Mr. Moore also stated he has been working with Mr. Cain to look for other funding sources for the project and whether to set it up in three project areas. He suggested approaching the contractor about dividing the project in three phases which would be cheaper than dividing the project. Also, the project has been bonded as a single project c 3 r Stillwater City Council January 4, 1994 Recessed Meeting and it would possibly not be worth the cost of rebidding. Motion by Councilmember Funke, seconded by Councilmember Cummings to adopt the appropriate resolution awarding the low bid of $1,368,932.30 to S.M. Hentges & Son, Inc. of Shakopee, for construction of the Southeast Sanitary Sewer Project, L.I. 285. (Resolution No. 94-9) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None r 7. Discussion of nlacement of streetlillhts on McKusick Road adiacent to wa1kwav. Mr. Moore explained he has been working with NSP regarding the added lighting on McKusick Road which will conform to Public Utilities Commission regulations and places lights in areas where NSP has facilities. The costs would be similar to what the City has with NSP at present. If poles were put on the south side of McKusick Road, the cost would increase about $32,000. Council discussion followed regarding the concerns of residents for intrusive lighting, safety and esthetics. David Schwartz, NSP, stated they were asked to supply lighting at no extra cost, but could present other plans if the City is willing to pay the cost. He suggested the City hire a lighting contractor and NSP could submit an upgraded proposal with costs. Council and Staff discussion followed which included following the present recommendations for lighting on the north side of the road and possibly installing facilities for future upgrading. Motion by Councilmember Funke, seconded by Councilmember Bodlovick to approve the proposal presented for the placement of streetlights on McKusick Road. (All in favor). CONSENT AGENDA Motion by Councilmember Bodlovick, seconded by Councilmember Cummings to approve the Consent Agenda of January 4, 1994, including the following: (All in favor). 1. Directinll Payment of Bills. (Resolution No. 94-1) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None 2. The followinll Licenses: F.D.S., Inc., Valley Chauffeurs 217 No. Second St., Suite 5 Stillwater, Mo. 55082 Taxi Cab Licenses 3 cars Renewal Gamblinll Licenses Hockey Stillwater St. Croix Valley Ass'n. Renewal (' 4 r Stillwater City Council January 4, 1994 Recessed Meeting Madcapper Saloon & Eatery 224 So. Main St. (Resolution No. No. 94-10) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None Hockey Stillwater St. Croix Valley Ass'n. Renewal Brines Restaurant & Bar 219 So. Main St. (Resolution No. 94-11) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None r 3. Setting Jan. 18, 1993 for the following Public Hearings: a. Zoning Map Amendment to rezone a 3.1 acre parcel from RA, Single-Family Residential to BP-C, Bus.Pk.Comm. located at 2500 W. Orleans St. & Co. Rd.5, City of Stillwater, applicant. b. Case No. SUB/94-3 - Minor Subdivision of a 3.46 acre parcel into 3 lots of 42,322 sq. ft. 39,121 sq. ft., & 63,785 sq. ft. located south of Green Twig Way in the RA, Single-Family Residential Dist., Richard W. & Janet R. Kutz, applicants. c. Case No. PUD/94-4 - Planned Unit Dev. for a 19,115 sq. ft. retail/office complex at 2500 W. Orleans & Co.Rd.5 located in the RA Single-Family Residential Dist., Dick Zimmerman, Erickson Post, Inc., applicant. COMMUNICA TIONSIREOUESTS 1. Mike Anderson - St. Croix River Bridlle Pronosal. Council took note of this letter. COUNCIL REOUEST ITEMS Parkinll on McKusick Road It was noted that people are parking on the sharp curves of this road, which creates a safety hazard. Public Works Director Junker will contact the County regarding this problem and request "No Parking" signs. Extension of Stillwater Yacht Club Lease City Attorney Magnuson received a request from David Carlson requesting extension of the lease with no increase. Mr. Magnuson explained there was an increase last year, the lease expired on December 31, 1993 and recommended extending the lease at the same amount as 1993. c 5 r (' r Stillwater City Council January 4, 1994 Recessed Meeting Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to approve the request of David Carlson to renew the lease for the Stillwater Yacht Club and Mulberry Point property at the same rate as last year (1993). (All in favor). Mavor Hoolev - Relluest for temnorarv secretarial heln Motion by Councilmember Funke, seconded by Councilmember Kimble to approve the request of Mayor Hooley fur part-time secretarial help. (All in favor). Relluest from David Pl!!adeau to nurchase Railroad track Mayor Hooley stated Mr. Paradeau has requested City support in the purchase of track from the Aiple property to the railroad station. Discussion followed regarding input from the Anderson Corp. and consideration of Downtown project plans which called for a walkway in that area. Council referred the request to the Planning Commission. STAFF REPORTS City Clerk St. Marv's ChurchlSt. Josenh Council - Permit to Consume Motion by Councilmember Kimble, seconded by Councilmember Funke to approve the request of St. Mary's church for a Permit to Consume for an event on January 22, 1994 on the church property. (All in favor). 1994 Local Board of Review Council concurred with the dates of Wednesday, April 13, 3 - 7 P.M., for the first meeting and Tuesday, May 3, 4:30 P.M., for the second meeting for the Local Board of Review. City Coordinator Interview for Secretarv& City Clerk Discussion followed regarding this item. Council stated they had conflicts on the dates selected and tabled it. ADJOURNMENT Motion by Councilmember Funke, seconded by Councilmember Kimble to adjourn the meeting at 9:05 P.M. to Executive Session. (All in favor). (Ok,!?/... ~ 4 MAYOR 6 r (1 r Stillwater City Council January 4, 1994 Recessed Meeting ATTEST: ~ ~ ITY CLERK Resolutions: No. 94-1 - Directing Payment of Bills. No. 94-6 - Employing Jon Bell as Firefighter-Engineer. No. 94-7 - Employing Klayton Eckles as City Engineer. No. 94-8 - Designating City Engineer for MSA purposes. No. 94-9 - Awarding Bid for 1.1. 285, S.E. Sanitary Sewer Project. No. 94-10- Gambling License for St. Croix Hockey Ass'n./Madcappers Rest. No. 94-11- Gambling License for St.Croix Hockey Ass'n./Brines Rest. 7 REmRD OJ" EKI'.cIJTlVE SI>SSION Jat.cconvened: 'rllesday,Janue.ry1,1994 Time co~vened: 9:15 p.m. T.i.rneadjourned: Y:S7 p.m. M"mbers pres"nt: Mayor Hooley, Councilmembers Bodlovi<.;k, CUmmings, Punk", and Kimble Members absenL: None Abo present.: city courdinator K.riesel and City Attorney Magnuson Purposeo! Executive Session: To disc\lsS arbitr"bon award and salarysch"du1e ()[. Public Manager' S ~on'-ract. AcLion Taken: Motion by Councilm~"~er Kimble, seconded by CounciJmember Funke to not. propose any d,anqes to the l~g" ~uhlic Manager's sillary 5chedule and Lo obtainthe"dviseofCysmythe,1.aborRel,,-t.ion5consult.an-L. All in favor. Attest., ~_d;' CLL\, <./ ,---1/ ' ;l<_,Gc Coordinator I_J-__,j)