The URL can be used to link to this page

Home My WebLink About1996-11-19 CC MIN r~ r r '~ . . STILLWATER CITY COUNCIL CITY COUNCIL MEETING NO. 96-28 November 19, 1996 SPECIAL MEETING 4:00 P.M. The Mayor was called to order by Mayor Kimble. Present: Councilmembers Cummings, Thole, Zoller and Mayor Kimble Absent: Councilmember Bealka (arrived at 4:30 p.m.) Also Present: City Coordinator Kriesel City Attorney Magnuson City Engineer Eckles Community Development Director Russell Finance Director Deblon Administrative Assistant Cordes City Clerk Weldon Press: Julie Kink,The Courier Mike Marsnik, Stillwater Gazette I. Consideration of ReqJ1ests for Proposals AUAR (Alternative Urban Area-wide Review) City Engineer Eckles reported proposals were received for preparation of the AUAR from the following fIrms: 1) team of Dahlgran, Shardlow and Uban (DSU); Bonestroo Rosene Anderlik & Associates (BRA); and Northern Environmental Technologies 2) Short Elliott Hendrickson (SEH); and team ofBRW and BARR Engineering. Each team presented their proposals and a question and answer period followed. Councilmember Bealka arrived at 4:30 p.m. Recessed at 5:45 p.m. and reconvened at 5:55 p.m. Motion by Councilmember Cwnmings, seconded by Councilmember Thole directing staff to work with team ofDahlgr;m, Shardlowand Uban (DSU), Bonestroo Rosene Anderlik & Associates (BRA), and Northern Environmental Technologies, to develop detailed AUAR proposal and prepare all necessary contract documents. Ayes: Councilmembers Cummings, Thole and Mayor Kimble Nays: Councilmembers Bealka and Zoller (see engineer's staffreport for additional action) 1 (" (' r I ~~ 2. Fin3ncini Report - Snorts Facility COll\Plex Finance Director Deblon introduced Ronald Langness, Springsted, Inc. He presented an analysis of the cash flow and the adequacy of the funding of the proposed St. Croix Valley Sports Arena. No action necessary. 3. Consideration ofReQJ1ests for Statements ofOualifIcations - Sports Facility Commission Community Development Director Russell and Administrative Assistant Cordes reported nine SOQ's were received for design of the facility. After an initial review of the proposals and preliminary interviews with fIrms less familiar to staff, the following fIrms were recommended by staff as best qualifIed to provide the design services for this facility: Ankeny, Kell Architects; Bonestroo Rosene Anderlik & Associates; Delano Erickson Architects; and Shea Architects. Staff further recommended an RFP be prepared for use by the four selected fIrms. Council determined the proposal should be submitted for consideration at the December 3,1996 meeting. Motion by Councilmember Zoller, seconded by Councilmember Bealka directing staff to prepare RFP for the design of the proposed area sports facility and approving design consultants for preparation of proposals to be presented to Council December 3,1996. Ayes: Councilmembers Bealka, Zoller and Mayor Kimble Nays: CounciImembers Cwnmings and Thole Recessed at 6:42 p.m. ~{/ Attest: fr1~ Lt ),fI J.^ . City Clerk 2 r r ("' "-J'" STILLWATER CITY COUNCIL CITY COUNCIL MEETING NO. 96-27 November 19, 1996 REGULAR MEETING 7:00P.M. The meeting was called to order by Mayor Kimble. Present: Councilmembers Bealka, Cwnmings, Thole, Zoller and Mayor Kimble Also Present: City Coordinator Kriesel City Attorney Magnuson City Engineer Eckles Finance Director Deblon City Planner Fitzgerald Assistant Finance Director Harrison Ed Cain, Legislative Associates City Clerk, Morli Weldon Press: Julie Kink, The Courier Mike Marsnik, Stillwater Gazette APPROVAL OF MINUTES Motion by Councilmember Thole, seconded by Councilmember Bealka to approve the minutes of October 29, 1996 Regular and Recessed Meetings. All in favor. PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS I. Proclamation: National Adoption Month Mayor Kimble read a proclamation declaring November to be Adoption Awareness Month. Accepting the proclamation were Paul and Diane Anderson and their children Kyle, Kamila, and Kasia. 2. Thomas Loome. St. Croix Vall~ Life Care Center Thomas Loome explained the services provided by the St. Croix Valley Life Care Center. He commended volunteers for their hours of dedicated service. Jennifer Allbright related personal experiences regarding the excellent service provided to her by the Center. No action necessary. 3 (' OPEN FORUM David Green, 204 Crestwood Terrace, reported the silt fencing installed by the developer ofInterlachen Third Addition had been damaged during the recent heavy rains and expressed concerns regarding the erosion and drainage into DNR protected wetlands. He requested a member of the Council meet with members of the neighborhood regarding their concerns for Meadowlark Park and protection of resources. City Engineer Eckles stated Engineering Technician Moore had been at the site today and the developer had been contacted regarding repair of the silt fencing. Council directed City Engineer Eckles to investigate the concerns and report back to Council. U'pdate: Proposed Interstate Bridge Mayor Kimble requested a report from Ed Cain, Legislative Associates, regarding the proposed interstate bridge. Ed Cain reported on meetings in Washington D.C. with with Congressional members and staff, and with representatives of the National Park Service. (' CONSENT AGENDA. Motion by Councilmember Thole, seconded by Councilmember Zoller to approve consent agenda. All in favor. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. C Directing Payment of Bills. (Resolution No. 96-274) Contractors Licenses: Dan Roettger Home Improvement (new); George Olsen Construction Co., (Renewal) Contract with Empson ArchiveslBalay Architects for Sabin Addition Architectural Survey. (Resolution No. 96-275) Purchase of lift station control equipment Purchase of computer software - Engineering Department Permanent Employment of Sharon Harrison as Assistant to the Finance Director. (Resolution No. 96-276) Permanent Employment of Dennis Pasket as Parking Enforcement Officer. (Resolution No. 96-277) Proposal requests No. 17 and 19, and A V Change Order No.2, City Hall Building Project. (Resolution No. 96-278) . Purchase computer software - Finance Department Purchase computer and printer - Finance Department Post in-house for Labor Maintenance Worker - Parks Department 4 (' (" (' 12. 13. 14. Purchase equipment for basketball and tennis court at Meadowlark Park Applications (2) for senior citizen deferral of special assessments 1996 Labor Agreement with Minnesota Teamsters Public and Law Enforcement Employee's Union, Local 320. (Resolution 96-279) Rebate to Magney Construction. Purchase of Chain Saw - Public Works/Streets. 15. 16. PUBLIC HEARINGS I. This is the day and time for the public hearing to consider issuance of multi-family housing revenue refunding bonds, Series 1996A, 1996B, and Series 1997. Cottages of Stillwater Project. Notice of the hearing was published according to law. The Mayor opened the public hearing. There were no requests to be heard. The Mayor closed the public hearing. Motion by Councilmember Thole, seconded by Councilmember Cwnmings adopting Resolution 96-280, authorizing issuance of multi-family housing revenue refunding bonds, Series 1996A, 1996B, and Series 1997 (Cottages of Stillwater Project) contingent upon staff approval of documents. All in favor. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays: None. STAFF REPORTS 1. Finance Director. Finance Director Deblon presented a listing of various contracts and amounts paid through October 31 for the city hall remodeling project. 2. City Engineer. City Engineer Eckles reported the City Attorney had prepared a draft Agreement for Construction of the NURP pond that is now being constructed by EFH on the Midwest Spine property. City Attorney Magnuson explained Colonial Craft had requested their portion of the project initially be paid by the City and added to the holding costs to be charged to Colonial Craft. Motion by Councilmember Cummings, seconded by Councilmember Thole approving 5 (' (' r '. Agreement with Midwest Professional Properties, L.L.c., Lakeview Memorial Hospital Association, Inc., and Donald and Aretta Rice, for construction ofNURP pond, and further authorizing the expenditure of city funds for payment of costs related to Colonial Craft site, to be added to Colonial Craft holding costs. All in favor. City Engineer Eckles requested authorization to proceed with the fIrst portion of the scoping for the AUAR while the detailed AUAR was being prepared. Motion by Councilmember Thole, seconded by Councilmember Cwnmings authorizing City Engineer to begin fIrst portion of scoping of AUAR. All in favor. 3. City Coordinator. City Coordinator Kriesel announced the City will be seeking applications from residents for vacancies on boards and commissions. He stated information will be published in the local newspapers. UNFINISHED BUSINESS 1. Update: U.S. Bench City Planner Fitzgerald reported the HPC and city staffhad negotiated an acceptable agreement with U.S. Bench Corporation for the 1997 bench permits. She stated four benches in the Downtown Historic area will be replaced next Spring with Victorian style benches (donated by City of Stillwater Chamber of Commerce). Jeff Johnson, HPC, explained there will be a total of 14 bus benches in Stillwater and permits will be reviewed on an annual basis. Motion by Councilmember Thole, seconded by Councilmember Bealka approving 1997 U.S. Bench Corporation permit renewal for 14 benches. All in favor. Recessed at 8:15 p.m. and Reconvened at 8:25 p.m. NEW BUSINESS 1. Resolution: Ordering preparation of report for 1997 Street Improvement Project City Engineer Eckles presented the following streets as candidates for reconstruction and rehabilitation in 1997: South First and Second Streets in the South Hill area; South Sixth and Seventh Streets between Hancock and Willard; the Forest Hills area; and the remaining Croixwood areas. Council directed a feasibility study for street, sidewalk, sewer, watermain and storm improvements be prepared for South First and Second Streets in the South Hill area. 6 r- r (' Motion by Councilmember Thole, seconded by Councilmember Bealka to adopt Resolution 96- 281, ordering preparation of report for 1997 Street Improvements. Ayes: Councilmembers Bealka, Cwnmings, Thole, Zoller and Mayor Kimble. Nays: None. 2. Refunds of sports facility donations Finance Director Deblon reported the city had received a request from Dick Olsen, St. Croix Valley Area Sports Facility Commission, to process refunds in excess of$4000. Motion by Councilmember Cwnmings, seconded by Councilmember Thole authorizing processing ofrefunds for sports facility donations with the St. Croix Valley Area Sports Facility Commission. All in favor. 3. Selection of Auditors for City, Water Board, and Relief Association Finance Director Deblon reported the Finance Department sent out RFP's to 13 accounting fIrms and received 9 proposals. The representatives of the Water Board, Fire Relief Association, and the City recommended Larson, Allen, Weishair. Motion by Councilmember Thole, seconded by Councilmember Bealka adopting Resolution No. 96-282 approving Larsen, Allen, Weishair & Co. as auditor for the year 1996 at a price not to exceed $21,605 for the City, Fire Relief Assoc., and Water Board. Ayes: Councilmembers Bealka, Cwnmings, Thole, Zoller and Mayor Kimble. Nays: None. ADJOURNMENT Motion by Councilmember Bealka, seconded by Councilmember Cummings to adjourn at 8:45 p.m. Attest: -----fY( M! ld ~ JJV',. City Clerk 7 (". r r Resolution No. 96-274: Directing Payment of Bills. Resolution No. 96-275: Contract with Empson ArchiveslBalay Architects for Sabin Addition Architectural Survey Resolution No. 96-276: Permanent Employment of Sharon Harrison as Assistant to the Finance Director Resolution No. 96-277: Permanent Employment of Dennis Pasket as Parking Enforcement Officer Resolution No. 96-278: Proposal requests No. 17 and 19, and A V Change Order No.2, City Hall Building Project Resolution No. 96-279: 1996 Labor Agreement with Minnesota Teamsters Public and Law Enforcement Employee's Union, Local 320 Resolution No. 96-280: Authorizing issuance of multi-family housing revenue refunding bonds, Series 1996A, 1996B, and Series 1997 (Cottages of Stillwater Project) contingent upon staff approval of documents. Resolution 96-281: ordering preparation of report for 1997 Street Improvements. Resolution No. 96-282: approving Larsen, Allen, Weishair as auditor for the year 1996 at a price not to exceed $21,605 for the City, Fire Relief Assoc., and Water Board. 8