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HomeMy WebLinkAbout1996-06-18 CC MIN r'\. ('\ ('. . STILLWATER CITY COUNCIL MINUTES June 18, 1996 Regular Meeting 96-16 7:00 P.M. The Meeting was called to order by Mayor Kimble. Present: Councilrnembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon City Planner Fitzgerald City Engineer Eckles Consulting Engineer Moore Consulting Engineer Hahn Planning Commission Chairman Fontaine City Clerk Weldon Press: Julie Kink, The Courier Mike Marsnik, Stillwater Gazette APPROVAL OF MINUTES Motion by Councilrnember Thole, seconded by Councilrnember Zoller to approve the minutes of the Regular and Special Meetings of June 4, 1996. All in favor. PETITIONS.INDIVIDlJALS. DELEGATIONS & COMMENDATIONS 1. Pam Johnson - Neillhborhood park concerns. Pam Johnson presented a petition urging neighborhood park improvements. She provided information she had gathered regarding safety, maintenance, aesthetic, and park plan concerns. She encouraged the City to expand the parks department and strongly consider the hiring of a professional parks director. OPEN FORUM James Laskin, owner of a business located at 308 East Chestnut, requested information regarding City authorization for the erection of a tent in Lowell Park for a private wedding held the previous weekend. Mr. Kriesel reported the tent was approved by the Parks Director. He also stated the process of approval for private usage is being reviewed. 1 ,.....", Stillwater City Council Minutes Regular Meeting No. 96-16 June 18, 1996 "'" , o NEW BUSINESS - (taken out of order) 1. Naminl! ofpro.posed neiwhborhood park at Shelton and Tuenie Drive. City Planner Fitzgerald reported a public meeting was held May 8, 1996, and questionnaires sent to the neighborhood surrounding the proposed park at Shelton and Tuenge Drive. The general conclusion was that the park should be named Anez Ridge Park for the Anez family farmstead that previously occupied the site. Several Anez family members were present. Motion by Councilrnember Thole, seconded by Councilrnember Zoller authorizing the naming of the neighborhood park at Shelton and Tuenge Drive as Anez Ridge Park. All in favor. CONSENT AGENDA Motion by Councilrnember Thole, seconded by Councilrnember Zoller to approve the Consent Agenda of June 18, 1996, including the following: (All in favor) I. Directing Payment of Bills, Resolution 96-146. 2. Approving Requests to hang banner - Lumberjack Days Festival Assoc.; Church of St. Michael, Parish Festival 3. Approving Authority to Dispense - National Restaurants Inc., for Lumberjack Days Festival Association 4. Employment of Marcia Cordes as Assistant to City Coordinator, Resolution 96-147. 5. Employment of Diane Ward as Secretary, Resolution 96-148. 6. Accepting Work and Approving Final Payment, L.I. 304, Myrtlewood, Resolution 96-149. 7. Accepting Work and Approving Final Payment, L.I. 303, WilkinslN. Broadway Sewer Extension, Resolution 96-150. 8. Permanent employment of Carla Cincotta as Patrol Officer, Resolution 96-151. 9. Utility Bill Adjustment 10. Installation of stop signs at intersection of Greeley and Linden 11. Purchase of "stop sticks" - Police Department 12. Employment of lifeguards, Resolution 96-152 13. Temporary 3.2% on-sale license - softball tournament 14. Designating "no parking" on south side of Pine Street between Seeley and Greeley, Pine Street Reconstruction Project, Resolution 96-153. 15. Contractors License renewals: A-I Painting and Roofmg; Pat Henry's Prestige Pools 16. Authority to Dispense - St. Croix Preservation Co., for Taste of Stillwater. 2 o 'r (' Stillwater City Council Minutes Regular Meeting No. 96-16 June 18, 1996 STAFF REPORTS 1. Finance Director - Councilmember Cummings requested report be prepared on possible use ofTIF funds for the area sports facility. 2. Community DevelQpment Director - Councilrnember Cummings requested "thermometer" fund raising signs be erected at site of proposed area sports facility complex. Motion by Councilrnember Cummings, seconded by Councilmember Thole directing staff to erect "thermometer" fund raising sign at site of proposed area sports facility complex. All in favor. 3. City Eo~neer- City Engineer Eckles requested Council consideration during the budget cycle of the need for a new public works facility and also the purchase of a backhoe, using funds from sale of the water truck. Council directed City Coordinator Kriesel to prepare a report on all capital outlay requests. Councilmember Cumminguequested update on striping and signage on Eagle Ridge Trail. Eckles reported he is working with the County to piggyback on their contract for striping. He also reported the engineering intern is currently indexing current signage in the City and preparing a comprehensive signage plan. Councilrnember Thole requested staff investigate possible signage indicating no river access on Ferry Falls Road - Co. Rd. 11 because of hazardous conditions created by cars and trailers turning around at this corner. Council directed Eckles to consult with MnDOT regarding signage indicating no river access on Ferry Falls Road - Co. Rd. 11. 4. City Coordinator - City Coordinator Kriesel reminded Council that, due to the reconstruction project, Council meetings will be held at the Margaret Rivers Room at the Stillwater Library beginning July 2. 3 ~ Stillwater City Council Minutes Regular Meeting No. 96-16 June 18, 1996 ~ ; ~ r \ Mr. Kriesel announced Bob Safe, City of Stillwater Chamber of Commerce, had requested anyone interested in volunteering for the Taste of Stillwater, to be held June 21-23, contact Mr. Safe. PUBLIC HEARINGS 1. Case No. SUBI96-22. This is the day and time for the public hearing to consider an appeal of the Planning Commission's decision to deny a request by Karen Kramer for a subdivision to subdivide a 290 x 150,43,500 square foot lot into two lots of21,750 square feet each located at 1904 North Fifth Street in the RB-Two Family Residential District. Notice of the hearing was placed in the Stillwater Gazette on June 4, 1996, and notices mailed to affected property owners. Karen Kramer presented her request. Planning Commission Chair Fontaine reported the Planning Commission denial was nnllnimous and based on the following: the area is non-sewered, there is an existing runoff problem, and Willow Street is not a city street, giving the second lot no access to an improved public street. Rick Ruzga, 311 W. Willow; Dick Paukert 303 W. Hazel Street; Bryan Boucher, 317 W. Hazel Street; expressed concerns related to increased drainage and runoff problems. Kristin Aldeni, stated Ms. Kramer was told the lot was splitable before she purchased it and was unaware of any drainage problems. Mayor Kimble closed the public hearing. Council discussion followed and it was determined that drainage issues need to be resolved before any subdivision could be considered. Motion by Councilrnember Thole, seconded by Councilrnember Bealka approving permit for private septic system at 1904 North Fifth Street, contingent upon passing inspection. All in favor. Motion by Councilrnember Thole, seconded by Councilrnember Zoller denying appeal by Karen Kramer of the Planning Commission's decision to deny a request for a subdivision of a 43,500 square foot lot located at 1904 North Fifth Street. All in favor. UNFINISHED BUSINESS (taken out of ordeQ U1)date: Territorial Prison site. 4 n Stillwater City Council Minutes Regular Meeting No. 96-16 June 18, 1996 City Coordinator Kriesel reported staff is in the process of getting an appraisal on the property. Finance Director Deblon recommended the expenditure of approximately $600, to be deducted from the Territorial Coalition, Inc., TIF deposit, for Sid Inman of PublicorplEhlers to review pro-forrnas and personal fmancials relating to the hotel project. Motion by Councilrnember Thole, seconded by Councilrnember Zoller approving expenditure of approximately $600 for the review ofpro-formas and personal financials relating to the Territorial Prison Site hotel project. All in favor. Mr. Eckles reported SEH estimated the cost of preparing a feasibility study of the water issues, stabilization, and restoration of the prison site retaining wall to be approximately $12,000. John Lange and Michael Borum of the Territorial Coalition, Inc., (T.C.I.) were present to answer questions. Mr. Lange introduced John Olsen, Senior Vice President of Development for Radisson Corporation. '" Mr. Olsen explained Radisson has signed a license agreement and a 20-year franchise agreement with T.C.I. He stated Radisson was excited about the project and the hotel would benefit the City by creating jobs and paying taxes. Council recessed at 9:00 p.m. and reconvened at 9:20 p.m. PUBLIC HEARINGS (continued) 2. This is the day and time for the public hearing to consider a proposed modification to the Development Program for Redevelopment District No. 1 and the Tax Increment Financing Plan for Tax Increment Financing District No. 1 through 6 within Development District No. I, and the proposed Tax Increment Financing plan for the establishment of District 7 within Development District No.1. Notice of the hearing was placed in the Stillwater Gazette on June 4, 1996. City Attorney Magnuson reviewed the proposed modifications. Richard Kilty, 118 W. Oak, questioned why it was a 25-year District rather than 15 years like the other districts. Finance Director Deblon stated the other redevelopment districts were also had a 25- year duration. She also stated the districts can be decertified before the full 25-year time period. '" 5 '" '" ~ Stillwater City Council Minutes Regular Meeting No. 96-16 June 18, 1996 Joanne Helrn, 1358 Benson Boulevard, expressed approval of the City's choice of the fiscal disparity option from within the district. Councilrnember Thole questioned what districts could be decertified at this time. Motion by Councilrnember Cnmmings, seconded by Councilrnember Bealka approving Modified Development Program for Development District No. 1 and Modified Tax Increment Financing Plans for Tax Increment Financing Districts Nos. 1 through 6 and the Establishment of Tax Increment Financing District 7 and the Adoption of the Tax Increment Financing Plan for Tax Increment Financing District 7 within Development District No.1. (Resolution 96-154) Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None Motion by Councilrnember Thole, seconded by Councilrnember Zoller directing staff to investigate the possibility of decertifying certain Development Districts. All in favor. UNFINISHED BUSINESS (continued) 1. Turnback of Private Streets - Gardens and Greens Development Areas City Engineer Eckles presented report on issues identified as needing to be resolved if the private streets in the Gardens and Greens development areas are to become public. A synopsis of the physical inadequacies of the streets included the need for stop signs, dead end signs and street name signs; repair of distress around catch basins, gate valves and manholes; repair of cracked section of curb; immediate seal coat of all private streets; and repair of erosion on the end of the dead end. In addition, he stated there are a number of administrative issues, including completion of as-built drawings for the utilities for this area and possible need of additional right-of-way or easements. Several residents of the Gardens and Greens area were present. The residents stated they had received a copy of the City Engineer's recommendations, but the homeowners association had not yet met to discuss them. Motion by Councilrnember Thole, seconded by Councilrnember Cummings directing staff to work with the residents of the Gardens and Greens development area to resolve issues identified by the City Engineer related to the turnback of private streets. All in favor. 6 r'" f" (' Stillwater City Council Minutes Regular Meeting No. 96-16 June 18, 1996 2. Local Performance Aid. Finance Director Deblon reported on a new state aid program created by the 1996 Legislature called "Local Performance Aid". She recommended the City participate in this new program, which would require the City develop a system of performance measures in order to qualify for aid. Motion by Councilrnember Bealka, seconded by Councilmember Thole approving City participation in Local Performance Aid program, and authorize Mayor and appropriate Council member to sign Certification of Local Performance Aid Payable in 1997. All in favor. 3. Possible second reading of ordinance amending fee schedule for mechanical inspections Motion by Councilmember Thole, seconded by Councilrnember Bealka to have a second reading of ordinance amending fee schedule for mechanical inspections. Ayes - Councilrnembers Bealka, Cummings, Thole Zoller and Mayor Kimble Nays - None NEW BUSINESS - (continued) 2. Oak Glen Promissol)' Note. Finance Director Deblon reported the five-year promissory note is due in full on June 12. She recommended approving the expenditure of this loan from the 1984 G.O. Bond Fund. Motion by Councilrnember Thole, seconded by Councilmember Bealka approving the expenditure of $65,189.06 from the 1984 G.O. Bond Fund for payment of Oak Glen promissory note. (Resolution 96- 155) Ayes - Councilrnembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None 3. Resolution: Rxtendinv Fire Contracts. Finance Director Deblon reported the information necessary for computation and execution of fire contracts with Stillwater, Grant, and May Townships would not be available from the Metropolitan Council until July. She requested the fire contracts be extended to August 31, 1996. 7 --., Stillwater City Council Minutes Regular Meeting No. 96-16 June 18, 1996 Motion by Councilrnember Thole, seconded by Councilrnember Cummings extending Fire Contracts with Stillwater, Grant, and May Townships to August 31,1996. (Resolution 96-156) Ayes - Councilrnembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None 4. Callin'1 Bond Issues. Finance Director Deblon recommended the calling and pre-payment of the following bond issues at the August I, 1996, interest payment date: 1986A G.O. Tax Increment Bonds.; 1986A G.O. Capital Outlay Bonds; 1987 A G.O. Tax Increment Bonds; 1989A G.O. Improvement Bonds; and 1987C G.O. Improvement Bonds. '" . Motion by Councilrnember Thole, seconded by Councilrnember Bealka to adopt the appropriate resolution authorizing Redemption and Prepayment of 1986A G.O. Tax Increment Bonds. (Resolution 96-157) Ayes - Councilrnembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None Motion by Councilrnember Thole, seconded by Councilrnember Bealka to adopt the appropriate resolution authorizing Redemption and Prepayment of 1986A G.O. Capital Outlay Bonds. (Resolution 96-158) Ayes - Councilrnembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None Motion by Councilrnember Thole, seconded by Councilrnember Bealka to adopt the appropriate resolution authorizing Redemption and Prepayment of 1987A G.O. Tax Increment Bonds. (Resolution 96-159) Ayes - Councilrnembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None Motion by Councilrnember Thole, seconded by Councilrnember Bealka to adopt the appropriate resolution authorizing Redemption and Prepayment of 1989A G.O. Improvement Bonds. (Resolution 96-160) o 8 ,,-,i .~ Stillwater City Council Minutes Regular Meeting No. 96-16 June 18, 1996 Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None Motion by Councilrnember Thole, seconded by Councilrnember Bealka to adopt the appropriate resolution authorizing Redemption and Prepayment of 1987C G.O. Improvement Bonds. (Resolution 96-161) Ayes - Councilrnember Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None 5. 1997 Budiet. Finance Director Oeblon presented the proposed 1997 Budget Calendar. She requested Council direction. Council requested a budget be prepared which would result in a zero increase in tax capacity rate. ("\ 6. Resolution: Acceptinq bid and awardin'1 contract. L.r. 295. Pine Street Reconstruction. Motion by Councilrnember Thole, seconded by Councilmember Zoller accepting bid and awarding contract to Valley Paving, L.r. 295, Pine Street Reconstruction, subject to approval by the Minnesota Department of State Aid. (Resolution 96-162) Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None 7. Resolution: Accentin~ bid and awardin~ contract. L.r. 320. 1996 Street III\Provements. Motion by Councilrnember Thole, seconded by Councilrnember Bealka accepting bid and awarding contract to Tower Asphalt, L.I. 320, 1996 Street Improvements. (Resolution 96-163) Ayes - Councilrnembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None 8. Receivini Q.J1Ote and awardin'1 contract for pavement stripinll. City Engineer Eckles reported no quotes were received; quotes will be requested for July 2 meeting. No action taken. (' 9 r i Stillwater City Council Minutes Regular Meeting No. 96-16 June 18, 1996 COlJNCIL REOIJEST ITEMS Councilrnember Bealka reported the cover on a manhole at Willard and Brick was split. Councilrnember Bealka requested a sign commending the Ponies championship teams be erected on Main Street. Motion by Councilrnember Bealka, seconded by Councilrnember Cummings directing staff to prepare recommendation on signage commending Ponies championship teams. All in favor. Councilmember Zoller requested information on letters received by several residents from Landfill Redemption Trust, James Junker, Trustee. City Attorney Magnuson stated these letters were received by those on the customer list as business or multi-family residential customers during the time the landfill was being utilized. The City Attorney also stated that the City could not offer legal advice because the city was also a party to the lawsuit. r STAFF REPORTS (continued) City Coordinator Kriesel presented a cost update on the city hall building project. He reported the replacement of the HV AC system in the Fire Department was a necessity. He requested approval of an informal proposal request to add the Fire Hall HV AC system to the City Hall project. Motion by Councilmember Thole, seconded by Councilrnember Cummings approving an informal proposal request to add the Fire Hall HV AC system to the City Hall project. All in favor. Mr. Kriesel reported a letter had been received requesting the extension of the Aiple property lease and the control and use of the building. Motion by Councilmember Bealka, seconded by Councilrnember Thole directing staff to meet with the Aiple's regarding the request for lease extension and control and use of the building located on the property. All in favor. (' Mr. Kriesel also reported Bob Raleigh, Stillwater Trolley, had notified him that the owner of the tram that Raleigh had proposed for purchase for a summer bus circulator had agreed to allow the use of the tram for 5 months for $39,000, which could then be applied to the purchase price. Kriesel stated the Parking Commission would be meeting June 19 and staff would continue 10 ____\ Stillwater City Council Minutes Regular Meeting No. 96-16 June 18, 1996 ~ (". working on the circulator concept. ADJOURNMENT Motion by Councilrnember Thole, seconded by Councilrnember Cummings to adjourn at 11: 1 0 p.m. All in favor. #~ ATTEST: _Jtl'''4 0:,. u), tJ ,I ""^, City Clerk Resolutions: No. 96-146 - Directing Payment of Bills No. 96-147 - Employment of Marcia Cordes as Administrative Assistant No. 96-148 - Employment of Diane Ward as Secretary No. 96-149 - Accepting Work and Approving Final Payment, L.r. 304, Myrtlewood No. 96-150 - Accepting Work and Approving Final Payment, L.r. 303, WilkinsIN. Broadway Sewer Extension No. 96-151 - Permanent employment of Carla Cincotta as Patrol Officer No. 96-152 - Employment oflifeguards No. 96-153 - Ordering "no parking" on south side of Pine Street between Seeley and Greeley, Pine Street Reconstruction Project No. 96-154 - Approving Modified Development Program for Development District No.1 and Modified Tax Increment Financing Plans for Tax Increment Financing Districts Nos. I through 6 and the Establishment of Tax Increment Financing District 7 and the Adoption of the Tax Increment Financing Plan for Tax Increment Financing District 7 within Development District No.1. No. 96-155 - Approving the expenditure of$65, 189.06 from the 1984 G.O. Bond Fund for payment of Oak Glen promissory note No. 96-156 - Extending Fire Contracts with Stillwater, Grant, and May Townships to August 31, 1996 No. 96-157 - Authorizing Redemption and Prepayment of 1986A G.O. Capital Outlay Bonds. No. 96-158 - Authorizing Redemption and Prepayment of 1986A G.O. Tax Increment Bonds. No. 96-159 - Authorizing Redemption and Prepayment of 1987A G.O. Improvement Bonds. No. 96-160 - Authorizing Redemption and Prepayment of 1989A G.O. Improvement Bonds. 11 ~ ,......, Stillwater City Council Minutes Regular Meeting No. 96-16 June 18, 1996 ~ r No. 96-161 - Authorizing Redemption and Prepayment of 1987C G.O. Improvement Bonds. No. 96-162 - Accepting bid and awarding contract to Valley Paving, LJ. 195, Pine Street Reconstruction, subject to approval by the Minnesota Department of State Aid. No. 96-163 - Accepting bid and awarding contract to Tower Asphalt, L.r. 320,1996 Street Improvements. 12 ,