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Home My WebLink About1996-02-20 CC MIN r r r" Special Meeting 96-6 STILL WATER CITY COUNCIL MINUTES February 20,1996 6:30 p.m. The Meeting was called to order by Mayor Kimble. Present: Councilmembers Cummings, Zoller, and Mayor Kimble Absent: Councilmembers Bealka and Thole Also Present: City Coordinator Kriesel City Attorney Magnuson City Clerk Weldon Others: Stillwater Township Board Members Bergeron and Francis; Corey Mohan, Open Space Committee; Bill Morris, Decision Resources 1. WorkshQp - Stillwater Area Open SpA"" Committee: Decision Resources. Inc.: Stillwater Townshin Board. Bill Morris, Decision Resources, presented a summary of results of recently completed telephone survey of Stillwater Area residents assessing public opinion for preservation of open space and the level offinancial support within the community. (Council recessed the Special Meeting and reconvened at 7:20 p.m.) The Regular Meeting was called to order by Mayor Kimble. Present: Councilmembers Bealka, Cummings, Thole, Zoller, and Mayor Kimble Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon Community Development Director Russell City Engineer Eckles Public Works Director Junker Consulting Engineer Moore Consulting Engineer Hahn City Clerk Weldon Press: Julie Kink, The Courier Mike Marsnik, Stillwater Gazette r " (', Stillwater City Council Minutes Regular Meeting No. 96-6 February 20,1996 Others: Dick Olsen, Dennis Vonasek, Peter Smith APPROVAL OF MINUTES Motion by Councilmember Thole, seconded by Councilmember Zoller to approve the minutes of the Regular and Recessed Meetings of February 6,1996. All in favor. Motion by Councilmember Cummings, seconded by Councilmember Bealka to adopt the appropriate resolution commending the Stillwater Ponies Cross Country Ski Teams. (Resolution 96-44) Ayes- Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None Mayor Kimble reported that the Joint Cable Communications Commission paid off the remainder of the $15,000 loan from the City. PETITIONS. INDIVIDUALS. DELEGA nONS & COMMENDATIONS 1. Corey Mohan- Stillwater Area Open Space Committee. Corey Mohan, Stillwater Area Open Space Committee, recapped the results of the telephone survey, and recommended formation of a task force to work on financing and acquisition of properties. Motion by Councilmember Thole, seconded by Councilmember Bealka to direct staff, in coordination with the Planning Commission and Park and Recreation Board, to continue working with the Open Space Committee, on a time-available basis. All in favor. CONSENT AGENDA Motion by Councilmember Thole, seconded by Councilmember Bealka to approve the Consent Agenda of February 20, 1996, including the following: (All in favor) 1. Directing Payment of Bills, Resolution 96-40. 2. Approving Memorandum of Continuances for 1996 - Attended Donation Center, Stillwater Goodwill Store, Resolution 96-4l. 3. Approving 1996 Memorandum of Agreement with Washington County for Drop Off Center Recycling Grant Distribution, Resolution 96-42. 4. Submit Claims against City to insurance carrier - Salava; Calease. 5. Hang Banners - Rivertown Art Festival 2 ~ f{d'- --, . r Stillwater City Council Minutes Regular Meeting No. 96-6 February 20, 1996 6. Permit to Consume - UCT. 7. Change Order No.1, L.I. 305, Pine Hill Estates, Resolution 96-43. (The next item was taken out of order from the agenda) NEW BUSINESS 1. ReQJlest to purch~.... City owned land off the west end of Sunny Slope Lane - Garv Midbrod. Gary Midbrod presented a request to purchase a portion of Lot 4, Sunny Slope Addition to combine with lot 6, for purpose of constructing a garage on the site. City Attorney Magnuson and Community Development Director Russell explained that because the property was acquired by the City through tax forfeiture, it must be conveyed back to the County and then purchased by Mr. Midbrod at County auction. Motion by Councilmember Zoller, seconded by Councilmember Bealka to adopt the appropriate resolution directing the City Attorney to contact the Charter Commission for approval, if necessary, and to prepare documents authorizing conveyance of Lot 4, Sunnyslope Addition to Washington County. (Resolution 96-46) Ayes- Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None STAFF REPORTS 1. FinAnr.e Director - Finance Director Deblon reported on 1996 Bond Issues for City Hall building project and 1995 projects. She reported that the update on financial analysis of City funds would be delayed until the March 19 meeting. Motion by Councilmember Thole, seconded by Councilmember Cummings to authorize preparation ofpre1iminary bond issue information for Springsted (City's financial consultant) and to approve use of current funds for 1995 Streets and Sidewalks in the amount of $281,833.15. All in favor. 3 - ./ (".. r \ ('" Stillwater City Council Minutes Regular Meeting No. 96-6 February 20, 1996 2. Cnmmunity DevelonmP.11t Director - Community Development Director Russell reported that a public meeting on the Pioneer Park Plan will be held Thursday, February 22 at 7:00 p.m. He also reported that NSP cleanup ofUBC site began today. 3. Citr Enllineer- Councilmember Thole reported ice problems east of Martha and West of Fourth Street. PUBLIC HEARINGS 1. Case No. V/96-1. This is the day and time for the public hearing to consider a variance to the flood plain requirements for construction of a 10,454 square foot building located at 412 North Main Street in the Central Business DistrictIFlood Planning Overlay District. ABC Company, applicant. Notice of the hearing was placed in the Stillwater Gazette on February 9, 1996, and notices mailed to affected property owners. (Application has been withdrawn by ABC Company) Community Development Director Russell reported that no variance will be necessary because the building will be floodproofed as required by the flood plain regulation. Motion by Councilmember Thole, seconded by Councilmember Cummings to table the hearing on Case No. V/96-1. All in favor. UNFINISHFD BUSINESS 1. BWBR - Presentation of bids for City Hall e'Wan~ion/remodelinl! nroiect. Peter Smith, BWBR Architects, presented the final bids for the City Hall expansion/remodeling project. Dennis V onasek discussed alternate 1, carpet upgrade; alternate 2, door glass; and alternate 3, sound/paging system. Motion by Councilmember Thole, seconded by Councilmember Zoller to remove Alternates 1, 2, and 3 for the City Hall expansion/remodeling project. Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt the appropriate resolution accepting bids and awarding contracts for the City Hall expansion/remodeling project. (Resolution 96-45) 4 " '"" " Stillwater City Council Minutes Regular Meeting No. 96-6 February 20,1996 Aye s- Councilmember Cummings, Thole, Zoller and Mayor Kimble Nays - Councilmember Bealka 2. Reouest for ilY\Plementation of solid WBste holiday collection schedule. City Coordinator Kriesel presented a request from Jeffrey Glewwe, General Manager, Junker Sanitation, to implement a holiday collection schedule whereby during an observed holiday week, collection would occur one day later if the holiday fell on or before the normal collection day. Motion by Councilmember Bealka, seconded by Councilmember Thole to approve the holiday garbage collection schedule, effective the week of Monday, May 27,1996. All in favor. 3. Possible lijlpOintmP.11t to Stillwater Port Authoritv. Mayor Kimble requested letter of interest from the public for possible appointment to the Stillwater Port Authority. Motion by Councilmember Cummings, seconded by Councilmember Bealka to continue action on possible appointment to the Stillwater Port Authority to a later meeting. All in favor. NEW BUSINESS (Continued) 2. Annrovini Street Lillht Al!reement with WashinllIDn County for installation of lillhtini at CSAH 12. Eallle Ridl!e Trail. and Boutwell Road. City Engineer Eckles presented the agreement. Motion by Councilmember Cummings, seconded by Councilmember Thole to adopt the appropriate resolution approving the Street Light Agreement with Washington County for installation of lighting at CSAH 12, Eagle Ridge Trail, and Boutwell Road. (Resolution 96-47) Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None Mayor Kimble requested the City Engineer contact Chuck Dougherty, Lumber Barons Hotel, regarding historic lighting request. 5 (\ r o , Stillwater City Council Minutes Regular Meeting No. 96-6 February 20, 1996 3. Orderin~ Prenaration of Report. Hazel Street Storm Water Renair Proiect. Mr. Eckles presented the request, and recommended the report be prepared by SEH. Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt the appropriate resolution ordering Preparation of Report by SEH for Hazel Street Storm Water Repair Project, for an amount not to exceed $6,500. (Resolution 96-48) Ayes- Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None 4. Orderinl! Prenaration of Renort. F-8ile Ridie Trail Sidewalk Proiect. Council directed Deer Path be included in the Eagle Ridge Trail Sidewalk Project. Motion by Councilmember Cummings, seconded by Councilmember Zoller to adopt the appropriate resolution ordering Preparation of Report, Eagle Ridge Trail and Deer Path Sidewalk Project. (Resolution 96-49) Ayes- Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None COUNCIL REOUEST ITEMS Councilmember Thole reported Friends of Stillwater Parks has received non-profit status and he encouraged donations be made to the organization. Councilmember Bealka requested parking regulations be enforced on Water Street between Myrtle and Chestnut. Council suggested that Mr. Bealka's request for loading zone signs or other alternatives be directed to the Downtown Parking Commission. STAFF REPORTS (Continue4) City Coordinator Kriesel presented a request from the Stillwater Area Chamber of Commerce to purchase tickets for a table of eight, at a cost of $300, for the Area Chamber of Commerce Annual Banquet. 6 " f' (' Stillwater City Council Minutes Regular Meeting No. 96-6 February 20,1996 Motion by Councilmember Thole, seconded by Councilmember Bealka to approve the purchase of tickets for table of eight at the Stillwater Area Chamber of Commerce Annual Banquet. All in favor. City Coordinator Kriesel reported that staffhas explored the possibility of telephone inter- connectivity and shared telecommunication systems with Washington County. The installation of the system could be coordinated with the City Hall expansion/remodeling project and would be on-line when the project was completed. Motion by Councilmember Bealka, seconded by Councilmember Thole to authorize staff to continue to work with the County for the development and installation of a new telecommunication system. All in favor. Mr. Kriesel requested Council set a date for the Council Goal Setting Workshop. Motion by Councilmember Thole, seconded by Councilmember Bealka to set a date for the Council Goal Setting Workshop for March 12, 1996, at 4:30 p.m. All in favor. ADJOURNMENT Motion by Councilmember Cummings, seconded by Councilmember Thole to adjourn the meeting at 9:25 p.m. All in favor. ~ 'L~J2-~ MAYOR ATTEST: iYf;l.l u }~ob C CLERK Resolutions: No. 96-40 - Directing Payment of Bills No. 96-41 - Approving Memorandum ofContinUBllces for 1996 - Attended Donation Center, Stillwater Goodwill Store No. 96-42 - Approving 1996 Memorandum of Agreement with Washington County for Drop Off Center Recycling Grant Distribution No. 96-43 - Change Order No.1, L.1. 305, Pine Hill Estates No. 96-44 - Commending Ponies Cross Country Ski Teams No. 96-45 - Accept Bids and Award Contracts for the City Hall expansion/remodeling project No. 96-46 - Conveyance of Lot 4, Sunnyslope Addition to Washington County 7 (\ o r Stillwater City Council Minutes Regular Meeting No. 96-6 February 20,1996 No. 96-47 - Street Light Agreement with Washington Co. for lighting at CSAH 12, Eagle Ridge Trail, and Boutwell Road. No. 96-48 - Order Preparation of Report by SEH for Hazel Street Storm Water Repair Project No. 96-49 - Order Preparation of Report, Eagle Ridge Trail and Deer Path Sidewalk Project 8