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HomeMy WebLinkAbout2000-02-01 CC MIN CITY OF STILLWATER CITY COUNCIL MEETING NO. 00-3 February 1, 2000 REGULAR MEETING 4:30 P.M. The meeting was called to order by Mayor Kimble. Present: Absent: Also present: Councilmembers Bealka, Cummings and Mayor Kimble Councilmembers Zoller and Thole City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon Police ChiefDauffenbach Community Development Director Russell City Engineer Eckles Fire Chief Kallestad Building Official Zepper Public Works Superintendent Thomsen City Clerk Weldon Administ'rative Assistant Kadin Press: Julie Kink, Courier OTHER BUSINESS I. Dave Eckberg, St. Croix Events, Inc. - Update on Lumberjack Days 2000. Dave Eckberg presented a tentative schedule of events for the L~berjack Days 2000, to be held July 27 through July 30, 2000. He also presented a request for financial support for both Lumberjack Days and the Fourth of July fIreworks. He requested the following for the Fourth of July: I) contribution of $9000 to defray cost of fireworks, 2) City act as conduit for contributors, specifically the Margaret Rivers Fund; and 3) exclusive use of Lowell Park and Pioneer Park on July 4th. The following was requested for Lumberjack Days: I) $6000 for parade, 2) $6000 for fireworks, 3) exclusive use of Lowell Park and Pioneer Park during celebration, 4) temporary on-sale liquor license (four days) undeIl same guidelines developed in 1999, and 5) same services as provided in 1999. Mr. Eckberg stated his request for exclusive use of both Pioneer and Lowell Parks on the 4th of July is for the purpose of coordinating vendors and maintaining sponsor integrity. Council directed staff to prepare an agreement for approval by Council at the February 15th meeting. Motion by Councilmember Bealka, seconded by Councilmember Cummings approving the funding request for Lumberjack Days 2000, contingent upon approval and execution of agreement. All in favor. STAFF REPORTS Police Chief Dauffenbach reported he has received the resignation of Davin Miller, effective February IS'. He served the City for 10 years and will now be taking ajob in the private sector. Testing is underway to fill the position. Police ChiefDauffenbach will bring a recommendation to Council in approximately six weeks. City Council Meeting No. 00-03 February 1,2000 Community Development Director Russell reported the Joint Board will be meeting February 17th in the Council Chambers. Mr. Russell also reported he will be attending a Metropolitan Council transit workshop this evening. He requested Council consider the proposal for a master park and trail plan for the territorial prison site at this time. (new business item No. I, taken out of order) 1. Proposal for Master Park and Trail Plan for Territorial Prison site. Community Development Director Russell presented a proposal from Amy Stefan of Stefan Associates and Brent Peterson, historian, for the preparation of the master plan. In his memo to Council, he stated they are familiar with the site and worked together on the preparation of the Pioneer Park Plan. If approved, the planning process would be completed by May, 2000. The fee for design services and historical research would be $7800, plus reimbursable expenses. If additional services are requested, they would be an hourly rate of $75 per hour for principal time and $55 per hour for associate time. The Planning Commission, Parks and Recreation Board, and Historic Preservation Commission would have input in the plan preparation and review. Community Development Director Russell also noted a memo from Ed Cain, Legislative Associates, indicated the plan would be very important as a visual when attempting to gain legislative funding for the repair of the prison wall. Motion by Councilmember Bealka, seconded by Councilmember Cummings to adopt Resolution 2000-45 approving agreement with Stefan Associates and Brent Peterson for preparation of Master Park and Trail Plan for territorial prison site. Ayes: Absent: Nays: Councilmembers Bealka, Cummings and Mayor Kimble. Councilmembers Zoller, Thole None. (STAFF REPORTS - continued) City Engineer Eckles reported staff is continuing to study the issue of the installation of guardrails on Boutwell. They have been looking at the cost, drainage problems, and the alignment as it intersects Co. Rd. 12. They are also investigating if a rail would be a greater hazard to drivers. There may be a need for intersection improvement. It will be several weeks before staff will be able to make a recommendation to Council. City Engineer Eckles also reported staff is working on a proposal for neighborhood cost sharing for the Deer Path traffic calming. Council requested a neighborhood meeting be held. Mayor Kimble noted he has received numerous contacts from residents regarding the paved trail in the McKusick Ravine Project. He asked if rock or wood chips were a viable alternative. City Engineer Eckles stated it would limit the use of the trail by the elderly, families with strollers, and those with disabilities. In addition, it would be harder to maintain. Mr. Eckles stated staff would hold a public meeting when the plans are done. 2 City Council Meeting No. 00-03 February 1,2000 Public Works Superintendent Thomsen noted three public works department reclassifications were on the consent agenda. Mayor Kimble stated Council has received communication from the Parks and Recreation Board concerning the reorganization of the department. The Board is concerned that with the additional duties now assigned to TimThomsen as Public Works Superintendent, the attention to the parks would be affected. The Board was requesting consideration of hiring a degreed Parks Director. City Engineer Eckles explained Mr. Thomsen's previous position as Parks Director was centered on maintenance. He has provided recommendations on park planning. Park planning is currently being accomplished by the Planning and Engineering Departments with assistance, as needed, by landscape and recreation specialists. Mr. Eckles suggested that Council look not only at the position of Park Director, but also look at the mission of the Parks and Recreation Board. City Attorney Magnuson reported the ordinance establishing the duties of the Park Board envisioned the Board planning recreation programs. This function is performed by the school district. He suggested a new ordinance be drafted that would embody the role of the Park Board. Motion by Councilmember Cummings, seconded by Councilmember Bealka directing Community Development Director Russell, City Engineer Eckles, Public Works Superintendent Thomsen, City Coordinator Kriesel, and Parks and Recreation Board Chair Del Peterson to develop an analysis and report on staffing needs and the role of the Parks Board. All in favor. Fire Chief Kallestad informed Council the Fire Department will be purchasing ten jackets out of their general operating budget. The jackets are constructed with a blood-borne pathogen barrier, are washable, and cost $160 each. They will be worn for duty purposes only, not for personal off-duty time. There would be one for each full-time staff member and three extras for people that work shifts. The goal is to have the entire department outfitted within the next two years. Building Official Zepper distributed an inspection data report. City Coordinator Kriesel reported various employee groups are requesting the City obtain bids for a mandatory participation plan that would provide single dental coverage for all employees. Currently the City provides a voluntary participation plan. The City pays up to $10 per month toward the plan, but this coverage only includes employees who are receiving single hospital/medical coverage because the contribution for dental coverage is tied to the dollar limit related to group hospital/medical insurance. The City cost would be $20-$22 per employee per month for a mandatory plan. Bids have been requested and will be received for presentation to Council on February 15th. Motion by Councilmember Bealka, seconded by Councilmember Cummings approving the contribution of up to $22 per month per employee for City sponsored group dental plan. All in favor. City Coordinator Kriesel recommended the Council consider a first reading of an ordinance establishing rules for using City right-of-way. Mr. Kriesel stated he had recently been contacted by a wireless internet service provider and that the provider needed to use light poles that were within the right-of-way area for the system. Mr. Kriesel was concerned that the City would receive a number of similar requests for the use of 3 City Council Meeting No. 00-03 February 1,2000 right-of-way areas and that the City should establish official controls to help deal with the issue. Mr. Kriesel also stated that City Engineer Eckles has nearly completed an appropriate ordinance. Motion by Councilmember Bealka, seconded by Councilmember Cummings to have a first reading of an ordinance regulating use of City right-of-way. Ayes: Absent: Nays: Councilmembers Bealka, Cummings and Mayor Kimble. Councilmembers Zoller, Thole None. City Coordinator Kriesel reported the Wild, the new professional hockey team, is looking for a practice and training facility. The Wild needs two sheets of ice and a 20,000 square foot training and meeting room facility. The City will have the two sheets of ice but would have to construct the training and meeting facility. According to the information the City received, the Wild might pay for the facility. The Wild is asking that interested parties submit a proposal to them by February 18,2000. Mr. Kriesel said the proposal deadline does not give the City much time to prepare a proposal, but he would attempt to put a proposal together if the City Council thinks this would be in the best interest of the City. Motion by Councilmember Bealka, seconded by Councilmember Cummings to direct staff to prepare a proposal for submission to the Wild for a practice and training facility. All in favor. Recessed at 6:03 p.m. RECESSED MEETING 7:00 P.M. The meeting was called to order by Mayor Kimble. Present: Absent: Also present: Press: Councilmembers Bealka, Cummings, Thole and Mayor Kimble Councilmember Zoller City Coordinator Kriesel City Attorney Magnuson Police Chief Dauffenbach City Engineer Eckles Fire ChiefKallestad City Clerk Weldon Julie Kink, Courier Mark Brouwer, Gazette APPROVAL OF MINUTES Motion by Councilmember Thole, seconded by Councilmember Cummings to approve the minutes of the January 18, 2000, Regular Meeting and Executive Session. All in favor. PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS I. Commending Bruce Klosowsky for over twenty-nine years of service - Police Department. 4 City Council Meeting No. 00-03 February 1,2000 Mayor Kimble presented a plaque to Bruce Klosowsky for over twenty-nine years of service to the City. Mr. Klosowsky retired from City service on January 31, 2000. Motion by Councilmember Cummings, seconded by Councilmember Thole to adopt Resolution 2000-46 commending Bruce Klosowsky for over twenty-nine years of service the City. Ayes: Absent: Nays: Councilmembers Bealka, Cummings, Thole and Mayor Kimble. Councilmember Zoller None. CONSENT AGENDA Motion by Councilmember Thole, seconded by Council member Bealka to approve the Consent Agenda. All in favor. I. Resolution 2000-35: Directing Payment of Bills 2. Authorization for two personnel to attend annual Minnesota State Fire Department Association (MSFDA) conference - June 7-11, 2000 3. Resolution 2000-36: Full-time employment of Nick Chaves as Assistant Public Works Superintendent 4. Resolution 2000-37: Reclassification of Jeff Dionisopoulos from LaborlMaintenance Worker to Light Equipment Operator. 5. Resolution 2000-38: Reclassification of Scott Schmidt from Junior Parkkeeper to Parkkeeper. 6. Hang banner - Christmas at the Courthouse, Nov. 18-19, 2000 7. Resolution 2000-39: Promotion of Chris Felsch to Sergeant, effective February 15,2000 - Police Department 8. Resolution 2000-40: Full-time employment of Dave Koehnen as Police Officer, effective February 15, 2000 9. Authorization for Captain Tom Linhoffto attend International Association of Arson Investigators Conference - March 22-24, 2000 10. Authorization for City Clerk to attend MCFOA annual conference, March 7-10,2000 11. Resolution 2000-41: Permanent employment of Ron Erickson as Building Maintenance Worker II, effective 2/9/00 12. Authorizing transfer of $4000 from general fund to Special Events fund and the transfer of remaining funds in Territorial Prison Sesquicentennial fund to general fund 13. Full Moon sponsorship - City of Stillwater Chamber of Commerce Blue Moon fundraiser 14. Resolution 2000-42: Lateral transfer of Gary Fullerton from Mechanic's Assistant to Heavy Equipment Operator 15. Resolution 2000-43: Reassignment of Leeland (Ken) Gilliam from firefighter/engineer to fire lieutenant 16. Resolution 2000-44: Purchase of Minolta single-user document imaging system 17. Approval of request by Matt Brine to hold Brine's Bocce-Ball Tournament on Saturday, February 12 UNFINISHED BUSINESS I. Possible second reading of Ordinance No. 888 amending City Code Chapter 48, regulating use of motorized watercraft on McKusick Lake. Mayor Kimble stated the amendment would add McKusick Lake to the ordinance already covering Lily Lake. 5 City Council Meeting No. 00-03 February 1,2000 Motion by Councilmember Thole, seconded by Councilmember Cummings to have a second reading of Ordinance No. 888 amending City Code Chapter 48, regulating use of motorized watercraft on McKusick Lake. Ayes: Absent: Nays: Councilmembers Bealka, Cummings, Thole and Mayor Kimble. Councilmember Zoller None. 2. Ordering preparation of report for 2000 Street Improvements. City Engineer Eckles reported that as a follow-up to Council's decision to table the Forest Hills Street Reconstruction, a letter and questionnaire is being prepared to get neighborhood input. Results will be presented at a later Council meeting. He presented revised staff recommendations for the 2000 Street Improvement Project. Recommended for the project are Maple and Laurel Streets from Owens to Fourth Streets and the adjacent side streets of Williams, Everett, and Fifth Streets. Staff recommends the preparation of a feasibility study for street, sidewalk, sanitary and storm sewer improvements for Maple and Laurel Streets between Owens and Fourth Streets and the adjacent side streets. Motion by Councilmember Cummings, seconded by Councilmember Thole to adopt Resolution 2000-47 ordering the preparation of a report for 2000 Street Improvements, Project 200006, for the project area of Maple and Laurel Streets from Owens to Fourth Streets and the adjacent side streets of Williams, Everett, and Fifth Streets. Ayes: Absent: Nays: Councilmembers Bealka, Cummings, Thole and Mayor Kimble. Councilmember Zoller None. NEW BUSINESS I. Proposal for Master Park and Trail Plan for Territorial Prison site. Action was taken at the 4:30 meeting. COMMUNICA TIONS/REOUESTS 1. Kevin vonRiedel, Bruggeman Homes - study related to annexation of three parcels in fourth phase annexation area. A letter was received from Bruggeman Homes offering to undertake the study, with staff input, of the area affected by their proposal. The suggested study area, based on trunk sewer location, would be the triangular shaped area fonned by Boutwell Avenue, CSAH 12 and the trunk sewer line to the east of the Minor subdivision. Staff will review the request of Bruggeman Homes. 2. Adam Josephson, Project Manager, MnDOT - Highway 36 St. Croix River Bridge Update. 6 City Council Meeting No. 00-03 February 1,2000 The letter from Mr. Josephson summarized how MnlDOT intends to proceed with the planned improvements to Highway 36 in conjunction with the new river bridge. 3. Mary A. Scheel- McKusick Ravine Project maintenance road. In her letter, Ms. Scheel expressed concerns regarding the plan to cut a paved maintenance road in to the ravine as part of the McKusick Ravine Project. The road would detract from the natural aesthetics of the ravme. This topic was discussed at the 4:30 meeting. A public meeting will be held when project plans are completed. ADJOURNMENT Motion by Councilmember Thole, seconded by Councilmember Bealka to adjourn at 7:38 p.m. to executive session to discuss pending condemnation ofland. All in favor. Attest: fYl~J:.I1 1, Od..,. . City Clerk - ~$- Resolution 2000-35: Directing Payment of Bills Resolution 2000-36: Full-time employment of Nick Chaves as Assistant Public Works Superintendent Resolution 2000-37: Reclassification of Jeff Dionisopoulos from Labor/Maintenance Worker to Light Equipment Operator. Resolution 2000-38: Reclassification of Scott Schmidt from Junior Parkkeeper to Parkkeeper. Resolution 2000-39: Promotion of Chris Felsch to Sergeant, effective February 15,2000 - Police Department Resolution 2000-40: Full-time employment of Dave Koehnen as Police Officer, effective February 15,2000 Resolution 2000-41: Permanent employment of Ron Erickson as Building Maintenance Worker II, effective 2/9/00 Resolution 2000-42: Lateral transfer of Gary Fullerton from Mechanic's Assistant to Heavy Operator Resolution 2000-43: Reassignment of Leeland (Ken) Gilliam from firefighter/engineer to fire lieutenant Resolution 2000-44: Purchase of Minolta single-user document imaging system Resolution 2000-45: Approving agreement with Stefan Associates and Brent Peterson for preparation of Master Park and Trail Plan for territorial prison site. Resolution 2000-46: Commending Bruce Klosowsky for over twenty-nine years of service the City. Resolution 2000-47: Ordering the preparation of a report for 2000 Street Improvements, Project 200006, for the project area of Maple and Laurel Street from Owens to Fourth Street and the adjacent side streets of Williams, Everett, and Fifth Street. Ordinance No. 888: Amending City Code Chapter 48, regulating use of motorized watercraft on McKusick Lake. 7