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HomeMy WebLinkAbout2000-05-02 CC MIN CITY OF STILLWATER CITY COUNCIL MEETING NO. 00-10 May 2, 2000 REGULAR MEETING 4:30 P.M. The meeting was called to order by Mayor Kimble. Present: Absent: Also present: Press: Councilmembers Zoller, Kimble, Thole and Mayor Kimble Councilmembers Beal1m, Cummings City Administrator Kriesel City Attorney Magnuson City Engineer Eckles Police ChiefDauffenbach Fire Chief Kal1estad Community Development Director Russell Director of Administration Kadin Administration Secretary Moore Julie Kink, Courier STAFF REPORTS Community Development Director Russel1 presented a request from Jeff Hause for the resubdivision of Lots 6 and 7 Autumn Wood Addition. The change is needed to facilitate the building of two family structures on the lot. The proposal meets all development and zoning requirements. Motion by Councilmember Zoller, seconded by Councilmember Thole to adopt Resolution 2000-135 approving the resubdivision of Lots 6 and 7 Autumn Wood Addition, Case No. SUB/00-32. Ayes: Nays: Absent: Councilmember Thole, Zoller and Mayor Kimble None Councilmember Bealka and Cummings City Engineer Eckles reported a meeting will be held with Deerpath residents on May 3 to receive neighborhood input on the staff proposal for traffic calming. City Attorney Magnuson reported a survey has revealed the railroad still owns a portion of property involved in the levee wal1 project. Staff requests approval to have Barry Stack survey the property and compute the amount of railroad land needed for the project. Motion by Councilmember Thole, seconded by Councilmember Zoller directing staff to enter into an agreement with Barry Stack to survey the railroad property within the levee wall project area and further directing staff to contact the railroad to negotiate the purchase ofland as needed for the project. All in favor. OTHER BUSINESS 1. Steve Markert, Palen/K.imball Company. Proposal for standby liquid propane system at St. Croix Valley Recreation Center. City Administrator Kriesel presented a proposal from PalenlKlmball Company for a standby liquid propane gas system thatowould allow the City to take advantage of the interruptible fuel rates that are available from NSP. The City Council Meeting No. 00-10 May 2, 2000 system is estimated to cost $107,000 with a payback period ranging from 4 to 7 years. He requested authorization to issue a letter of intent to Palen/K.imball Company. Upon receipt of the Letter of Intent, PalenlKimball should immediately begin the in-depth study and final engineering. Final contracts would be presented to Council at the June 6 meeting. Steven Markert, PalenlK.imball Company, presented an overview of the proposal. Council requested clarification on the placement of the system, financing, and energy savings. Motion by Councilmember Thole, seconded by Councilmember Zoller approving the issuance of a letter of intent to PalenlK.imball Company to enter into contract for a standby liquid propane system at the St. Croix Valley Recreation Center. All in favor. City Engineer Eckles reported a letter has been received from the City of Stillwater Chamber of Commerce requesting the City either leave the public restrooms open during Music on the Waterfront or provide portable toilets for the event. If the public toilets are left open, the Chamber will lock them when the event is over. In a memo to Council, Public Works Director Thomsen explained the public restrooms in Lowell Park were not designed to handle the flow during special events. Therefore, the facilities have been closed during events. The City provides assistance with event setup, takedown, and park cleanup. The City does not require a fee for this event; other events pay a $500 fee plus $250 deposit. Councilmember Zoller stated that Music on the Waterfront draws mainly Stillwater area residents and facilities should be provided. Staff explained overuse or vandalism can make the facility unusable. Motion by Councilmember Thole, seconded by Councilmember Zoller approving the request of City of Stillwater Chamber of Commerce to have public toilets in Lowell Park open from 6-10 p.m. during Music on the Waterfront events. All in favor. Mayor Kimble requested staff investigate the possibility of preparing the City-owned property near Mulberry Point for use as a temporary gravel parking lot until the levee project area is ready for paving. Council concurred with his request. Mayor Kimble reported he has been in contact with the staff of Congressman Rod Grams. They have indicated Senator Grams would be willing to send a letter of support regarding the federal decision on the Stillwater Bridge issue. He requested Council authorization to request Senator Grams send a letter of support. Councilmember Zoller stated he would be abstaining from the vote because he is employed by Mn/DOT. Motion by Mayor Kimble, seconded by Councilmember Thole authorizing Mayor Kimble to send a letter to Senator Rod Grams requesting a letter of support regarding the federal decision on the Stillwater Bridge issue. 2-0-1 (Zoller abstain) The meeting was recessed at 5:37 p.m. 2 City Council Meeting No. 00-10 May 2, 2000 RECESSED MEETING 7:00 P.M. The meeting was called to order by Mayor Kimble. Present: Absent: Also present: Councilmembers Cummings, Thole, Zoller and Mayor Kimble Councilmember Bealka City Administrator Kriesel City Attorney Magnuson Civil Engineer Sanders City Engineer Eckles Community Development Director Russell Administration Secretary Moore Press: Julie Kink, Courier Mark Brouwer, Gazette APPROVAL OF MINUTES Motion by Councilmember Thole, seconded by Councilmember Zoller to approve the Minutes of the April 18, 2000 Regular Meeting. All in favor. PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. Annual Heritage Preservation Commission (HPC) Awards. The Stillwater Heritage Preservation Commission (HPC) selects individuals and businesses to receive an award on the basis that the project reflects the finest example of carrying out the spirit and intent of the Historic District design guidelines. Mayor Kimble and HPC Chairperson Howard Lieberman presented the following awards: Renovation of a building: Mark S. Balay & Assoc. Architectural office. Received by Mark Balay SignRge:La Belle Vie Restaurant. Received by Tim McKee and Josh Thoma, Pinnacle Restaurant Group Heritage Award: Freight House Restaurant. Received by Rick Van Doeren Design Award: Stillwater Territorial Prison Hotel Design. Received by John Lang, developer, and Mark Finnemann, architect. 2. Proclamation: Senior Center Week. Mayor Kimble proclaimed May 14-20 as Senior Center Week. 3. Proclamation: Equal Pay Day Mayor Kimble proclaimed May II to be equal pay day in the City of Stillwater. CONSENT AGENDA Motion by Councilmember Thole, seconded by Councilmember Zoller to approve the Consent Agenda. All in favor. 3 City Council Meeting No. 00-10 May 2, 2000 1. Resolution 2000-129: Directing payment of bills 2. Purchase of office furniture - Police Dept. 3. Purchase of new copy machine - Police Dept. 4. Resolution 2000-130: Full-time employment of Sandra Siebenaler as Patrol Officer, effective May 16, 2000 5. Resolution 2000-131: Full-time employment of Brian Brochu as Patrol Officer, effective May 17,2000 6. Resolution 2000-132: Approving salary schedule for Community Development Director II 7. Resolution 2000-133: Approving Maintenance Worker I, II, III, and IV position descriptions 8. Resolution 2000-134: Setting service rates for City Equipment PIIRI.IC HEARINGS I. This is the day and time for the public hearing to consider an amendment to the City Charter provisions related to the administration of City affairs and the powers and duties of Mayor and Council. Notice of the hearing was published in the Stillwater Gazette on April 12, 2000. (first reading of ordinance held April 4, 2000) The Mayor explained extensive meetings were held with the Charter Commission to study the organization of the City. Councilmember Thole stated it adds consistency in the Charter. The Mayor opened the public hearing. Richard Kilty, 118 West Oak Street, questioned why this is needed. He requested more information. Mayor Kimble stated language in the current charter did not address how the City operates. Language was very broad. Language will now be more specific. The duties of the City Administrator will now be delineated. The Mayor closed the public hearing. Motion by Counci1member Thole, seconded by Councilmember Zoller to have a second reading of Ordinance 894 amending the City Charter provisions related to the administration of City affairs and the powers and duties of Mayor and Council. Ayes: Nays: Absent: Councilmember Cummings, Thole, Zoller and Mayor Kimble None Councilmember Bealka 2. This is the day and time for the public hearing, t6 consider the making of street improvements for sections of Mulberry Street from 3rd Street to 2nd Street, Mulberry Street from Main Street to the railroad tracks and Water Street from Mulberry Street to Myrtle Street. The area proposed to he assessed for such improvement is properties abutting Mulberry Street from 3rd Street to 2nd Street, Mulberry Street from Main Street to the railroad tracks and Water Street from Mulberry Street to Myrtle Street. The estimated cost of the improvements is $226,646.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Notice of the hearing was published in the Stillwater Gazette on April 14 and April 21, 2000, and notices mailed to affected property owners. 4 City Council Meeting No. 00-10 May 2, 2000 Civil Engineer Sanders presented an overview of the need for the project, the feasibility report, the proposed project area, the cost, and project financing. The project area is Mulberry Street from Third to Second Street and Main Street to the railroad tracks, and Water Street from Myrtle to Mulberry Street. All streets will be upgraded from a rural section to urban section with curb and gutter. The downtown section will receive some storm sewer improvements. It is proposed to assess property owners on a front foot basis. Assessments will fund 40 percent of the project; the City will pay the remaining 60 percent. The Mayor opened the public hearing. Kerry Larson, General Manager of the Valley Coop stated the opening of the New River Market is June 21. He expressed concern with the project impact on parking and access to the building. Civil Engineer Sanders stated the earliest construction start would be August I. Access will be provided at all times during the project. Mr. Larson requested the Co-op be included in the access planning. Linda McDonald, Stillwater Townhome Assoc., 304-316 N. 2nd Street, expressed concem with access during the project. The alley is the only access to the property. She requested the City contact them when the streets will be torn up. Mr. Sanders stated they will be informed which days the access will be blocked. She also requested the City review parking issues in the area and also continue to honor the grandfathered groundwater issues pertaining to their area. Barbara Krinkie, 110 E. Mulberry Street, stated she has no other frontage than Mulberry. Access is very important. She requested heavy construction traffic be prohibited on that portion of Mulberry Street. She also asked if curb and gutter is optional. Mr. Sanders stated sidewalk is an option but not curb and gutter. She requested a breakout of the curb and gutter cost. Mr. Sanders will provide it to her. She also asked if the two-foot width addition would be on each side. Mr. Sanders stated it will be widened one foot on each side. City Engineer Eckles stated the City subsidizes these projects because of the need to bring streets up to standard. If curb and gutters were excluded, the City would need to adjust its funding formula. Barry Sitlow, 231 N. 3rd Street, commended the staffforreplacing the street when storm sewer work is being done. He expressed concerns with the proposed grading of the driveway area. This is the only access owned by the property owners. The access from Third Street is church-owned property and may not be available to the homeowners in the future. The widening of the street and addition of a sidewalk would create an eight-foot drop. Mr. Eckles stated staff will be doing design work for the area. Vem Stefan, Main Stream Development, Maple Island Development, expressed concern regarding sidewalks on only the west side of the street and also with the width of the street. He also requested the City coordinate the timing and design of the project and the Maple Island development. He also asked the City to be cautious how the assessments for the project and the recent lighting assessment will affect the tenants. Mark Desch, owner of property at Mulberry and Main Street, asked if topography maps are available. He also asked if this will tie into the Lowell Park project. Staff stated it will tie in, but it is a separate project. The two projects will provide a continuous link to Mulberry Point. 5 City Council Meeting No. 00-10 May 2, 2000 Ken Nodo, representing Northern Vineyards Winery, expressed support for the project. He requested they be consulted during the design portion of the project relating to access to the rear of their property. Mr. Sanders stated the access needs would be accommodated. Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution2000-136 ordering improvement and preparation of plans and specifications for the Mulberry Water Street Improvement (Project 200005) Ayes: Nays: Absent: Councilmember Cummings, Thole, Zoller and Mayor Kimble None Councilmember Bealka UNFINISHED BUSINESS I. Presentation and approval of the Territorial Prison Trail Plan. In January, Council authorized Stefan Associates to prepare a trail plan to provide guidance for construction during project development and stormwater drainage improvement construction. Ed Cain, Legislative Associates, presented early versions of the plan to the Legislature in an attempt to receive state funding. Amy Stefan, Stefan Associates, presented an overview of the concept plan. Development of the plan included input from the Planning Commission, Historic Preservation Commission, Parks Board, and the developer. Motion by Councilmember Thole, seconded by Councilmember Cummings accepting the Territorial Prison Trail Plan. All in favor. 2. Accepting Proposed Conveyance and Restrictions for Washington County parcel (David Stone Parcel) Mayor Kimble reported this is the one remaining property to be acquired in the Brown's Creek Park area. City Attorney Magnuson stated the County has agreed to convey the property to the City for park purposes. The City has an obligation to maintain this property consistent with the D.N.R. Protective Waters permit and the U.S. Army Corp of Engineers Permit. Motion by Councilmember Cummings, seconded by Councilmember Thole to adopt Resolution 2000-137 accepting conditions subsequent to conveyance of property (parcel 19.030.20.41.0005) from Washington County to the City for Brown's Creek park purposes. Ayes: Nays: Absent: Councilmember Cummings, Thole, Zoller and Mayor Kimble None Councilmember Bealka NEW BUSINESS 1. Contract with St. Croix Caterers for management of St. Croix Valley Recreation Center/Lily Lake Arena 6 City Council Meeting No. 00-10 May 2, 2000 Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 2000-138 approving the agreement with St. Croix Caterers for recreational facilities management for the St. Croix Valley Recreation Center and Lily Lake Arena, for the period May I, 2000 through April 30, 2000. Ayes: Nays: Absent: Councilmember Cummings, Thole, Zoller and Mayor Kimble None Councilmember Bealka 2. First reading of Ordinance Amending Chapter 48 - Parks and Recreation Board. City Administrator Kriesel reported this amendment was precipitated by the Boards request for additional staffing for the Board. In reviewing the ordinance, he noted the number of eleven members was a result of the merging of the Recreation and the Park Board. He recommended reducing the size from eleven to seven members, changing the name from Park and Recreation Board to Park and Recreation Commission, adding a provision for having the Community Development Director and Public Works Director assist the Commission, and delineating the duties and responsibilities of the Commission. Del Peterson, Chairperson of the Parks and Recreation Board, stated their main concern is adequate assistance and staffmg from the City staff. He asked the City make a commitment to good staff support. Mr. Kriesel reported current members will continue to serve until the expiration of their terms. Councilmember Cummings questioned the need for both the Public IW orks Director and Community Development Director attend all meetings. Mr. Peterson stated one fommitted staff person is sufficient. Motion by Councilmember Thole, seconded by Councilmember Zoller to ,*ve a first reading of an Ordinance Amending Chapter 48 - Parks and Recreation Board. Ayes: Councilmember Thole, Zoller and Mayor Kimble Nays: Councilmember Cummings Absent: Councilmember Bealka ' 3. Reapportionment of assessments for Long Lake Villa. I, City Administrator Kriesel stated the Engineering Department prep~,J the reassessments by spreading them over the lots that exist in the new plat. ' I ' Motion by Councilmember Thole, seconded by Councilmember Cumming~ t~lju1oPt Resolution 2000-139 approving the reapportionment of a special assessment for Long Lake ViII~ 9\iessments pursuant to the subdivision of the parcel. : I :, Ayes: Nays: Absent: Councilmember Cummings, Thole, Zoller and Mayor Kimble None ' Councilmember Bealka I 4. First reading of an Ordinance Amending the Stillwater City Code b.naCting Provisions Requiring Criminal History and Driver's License Checks. ' , i 7 i I 'l)' , City Council Meeting No. 00-10 May 2, 2000 4. First reading of an Ordinance Amending the Stillwater City Code by Enacting Provisions Requiring Criminal History and Driver's License Checks. City Attorney Magnuson reported an ordinance is required to allow the Police Department to do a criminal history check on potential and current employees. This also is needed to comply with data practices regulations. Motion by Councilmember Thole, seconded by Councilmember Zoller to have a first reading amending the Stillwater City Code by enacting provisions requiring a criminal history and driver's license history for applicants for employment and periodically thereafter for certain employees. All in favor. COMMUNlCA TIONSIREOIJESTS 1. Resignation of Scott Schmidt as Parkkeeper. Motion by Councilmember Thole, seconded by Councilmember Cummings accepting the resignation of Scott Schmidt as parkkeeper and directing staff to prepare a Certificate of Appreciation commending him for his service to the City. All in favor. COUNCIL REOUEST ITEMS Councilmember Cummings requested Council promote cross walk safety. Crosswalks should be clearly marked. Public education should be provided. He requested staff investigate crosswalk safety programs used in other cities. STAFF REPORTS (continued) Community Development Director Russell stated the Open Space Committee deals with issues similar to the Parks and Recreation Board. He recommended incorporating the Committee with the Parks and Recreation Board. Council directed Mr. Russell contact the Board and the Committee and return with a recommendation. AD.JOIJRNMENT Motion by Councilmember Thole, seconded by Councilmember Cummings to adjourn at 9:20 p.m. All in favor. ~ Attest: --1l1A4 d ~ ~ t J V,,~ City Clerk ./ 8 City Council Meeting No. 00-10 May 2, 2000 Resolution 2000-129: Directing payment of bills Resolution 2000-130: Full-time employment of Sandra Siebenaler as Patrol Officer, effective May 16,2000 Resolution 2000-131: Full-time employment of Brian Brochu as Patrol Officer, effective May 17,2000 Resolution 2000-132: Approving salary schedule for Community Development Director II Resolution 2000-133: Approving Maintenance Worker I, II, ill, and IV position descriptions Resolution 2000-134: Setting service rates for City Equipment Resolution 2000-135: Approving the resubdivision of Lots 6 and 7 Autumn Wood Addition, Case No. SUB/00-32. Resolution 2006-136: Ordering improvement and preparation of plans and specifications for the Mulberry Water Street Improvement (Project 200005) Resolution 2000-137: Accepting conditions subsequent to conveyance of property (parcel 19.030.20.41.0005) from Washington County to the City for Brown's Creek park purposes. Resolution 2000-138: Approving the agreement with St. Croix Caterers for recreational facilities management for the St. Croix Valley Recreation Center and Lily Lake Arena, for the period May 1,2000 through April 30, 2000. Resolution 2000-139: Approving the reapportionment of a special assessment for Long Lake Villas assessments pursuant to the subdivision of the parcel. 9