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HomeMy WebLinkAbout1999-06-15 CC MIN -.. CITY OF STILLWATER CITY COUNCIL MEETING NO. 99-12 June 15, 1999 (" REGULAR MEETING 4:30P.M. Note: This meeting was rescheduled from 7 p.m. to 4:30 p.m. to allow for council attendance at the League of Minnesota Cities conference in the evening. The meeting was called to order by Mayor Kimble at 4:30 p.m. '--- ~ Councilmembers Bealka, Thole, Zoller and Mayor Kimble Councilmember Cummings (arrived at 4:55 p.m.) City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon Police Chief Dauffenbach Community Development Director Russell City Engineer Eckles Building Official Zepper Civil Engineer Sanders Planning Commissioner Fontaine City Clerk Weldon Present: Absent: Also present: Press: Julie Kink, Courier Mark Brouwer, Stillwater Gazette r STAFF Finance Director Deblon presented the Year 2000 Budget Calendar. Council is tentatively scheduled to meet with Department Heads on August 10th from 4:30 p.m. to 9 p.m. and August 17th from 4:30 to 6 p.m. She requested they select another date (Aug. II th, 16th, or 18th) to complete the meetings. Council determined the additional meeting should be August 16th at 6 p.m. Motion by Councilmember Thole, seconded by Councilmember Bealka setting budget meetings with Department Heads for August lOth (4:30-9 p.m.), August 16th (6 p.m.), and August 17th (4:30-6 p.m.). All in favor. Finance Director Deblon also reported that, due to the change in the nature of the development project for the territorial prison site, the Washington County Assessor has generated a new estimated value. The assessor's value at completion could be as high as 9 million dollars; this was the value used to calculate the estimated TIF generated from the project. This project will generate an estimated $227,000 in TIF related to the renovation. The revised project will increase the TIF by approximately $88,000 per year and could be utilized to repair the retaining wall. (' City Engineer Eckles presented Council with a list of streets included in the 1999 Sealcoat Project. - . City Council Meeting 99-12 June 15, 1999 r Building Official Zepper reported a septic system located on Boom Road is failing. It has been red-tagged and pumped. A new system is being designed. Approval for the installation of a septic system is normally not made until after the designs are completed. However, the home has recently been sold and the present owner will be moving out before the next Council meeting. Because of the unique circumstances, he requested Council approve the permit at this time. Motion by Councilmember Thole, seconded by Councilmember Zoller approving the installation of a septic system at 2310 Boom Road. All in favor. City Coordinator Kriesel presented two quotes for the construction of siderails for the Frank E barge. This barge is used for LumbeIjack Days concerts; rails are needed to prevent someone from falling overboard. The quotes are as follows: Jay Bros. Inc., $10,660; and L & S Industrial and Marine, Inc., $11,500. The quote for Jay Bros. Inc., listed as $9,224 in the memo to Council, has been adjusted to $10,660. The original quote was for a 36" rail; it was detemtined a 36" rail would not be sufficient. The new quote reflects the proper rail. Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt Resolution 99- 161 awarding bid for construction of sider ail system for Frank E. barge to Jay Bros. Inc., for an amount of $1 0,660. r Ayes: Nays: Absent: Councilmembers Bealka, Thole, ZolIer and Mayor Kimble None Councilmember Cummings City Coordinator Kriesel also reported a request has been received from Kathy Miron, executive director of Community Volunteer Services (CVS), asking Council consideration to pay for a share of the sealcoating for the CVS parking lot. This lot has been used for overflow parking for events at the Recreation Center. He recommended consideration of cost sharing in exchange for the use of the lot during the hockey season. The sealcoat project cost ranges from $1200 to $1700. He suggested a 50-50 cost share. Councilmember Thole stated he will be abstaining from the vote because he is a member of the CVS Board of Directors. City Coordinator Kriesel informed Council he also is a member of the Board. Motion by Councilmember Bea1ka, seconded by Councilmember Zoller approving the cost sharing agreement with Community Volunteer Services (CVS) for the sealcoating of the CVS parking lot in return for the use of the CVS lot for St. Croix Valley Recreation Center overflow parking. 3-0-1-1 Cummings absent; Thole abstain r City Coordinator Kriesel requested Council's authorization to advertise and begin the hiring process for a building maintenance worker position. For the past few years, the City has been contracting for building cleaning services. Cost increases have been substantial and there have been numerous problems with the cleaning services. The City has used three firms in the past 2.5 years. Despite considerable time spent working with the contractors to ensure adequate cleaning of the building, the service continues to be unacceptable. 2 - . City Council Meeting 99-12 June 15, 1999 r Administrative Assistant Kadin has prepared ajob description and a cost comparison of contracted services versus full-time employee service. The differential would be somewhat minimal. City Coordinator Kriesel stated it would be attempted to hire a person to perform building maintenance and cleaning activities and also be the boiler engineer. If not possible to find someone with a boiler engineer's license who is interested in being a maintenance worker, it would still be beneficial to have a full-time maintenance person. This job would initially be advertised as a 30 hour per week position. If needed, it could go to 40 hours per week. Council determined the hours and licensing requirements for the position will be at the discretion of the City Coordinator. Motion by Councilmember Thole, seconded by Councilmember Bealka authorizing the advertising and hiring process for a Building Maintenance Worker. All in favor. Councilmember Cummings arrived at 4:55 p.m. APPROVAL OF MINUTES Motion by Councilmember Bealka, seconded by Councilmember ZolIer to approve the minutes of the June I, 1999, Regular Meeting and May 18, 1999, Executive Session. All in favor. (' PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS I. Marc Hugunin - Metropolitan Council Representative - 12th District. Marc Hugunin, recently appointed 12th District Metropolitan Council Representative, introduced himself. He stated Governor Ventura's direction for the Metropolitan Council is to meet with local communities, provide more options and incentives, and be more community-friendly. He asked Council to contact him with any item of mutual interest, and he will do the same. City Coordinator Kriesel offered Mr. Hugunin a standing invitation to return to Council at any time. CONSENT AGENDA Motion by Councilmember Thole, seconded by Councilmember Bealka approving the consent agenda. All in favor. {" 1. Resolution 99-149: Directing Payment of Bills 2. Contractors Licenses: Construction Labor Force dba Rite Way Waterproofing, Lino Lakes, MN; Orlinson Construction, Stillwater; Duane Peterson Construction, Stillwater; D & V Trucking and Excavating, Lino Lakes, MN; Fletch Construction, New Richmond WI; Mack's Excavating, Inver Grove Heights MN; William Kettle Framing, Minneapolis; Top Line Advertising, Osseo, MN 3 r r r - , City Council Meeting 99-12 June 15, 1999 3. Resolution 99-150: Agreement with Department of Natural Resources for cost sharing for trout rehabilitation project 4. Resolution 99-151: Agreement with Bonestroo Rosene Anderlik & Assoc. for miscellaneous engineering services 5. Resolution 99-152: Agreement with State of Minnesota for cooperative purchasing venture 6. Resolution 99-153: Adopting standard operating guidelines for training requirements - Fire Dept. 7. Resolution 99-154: Accepting Certified Local Government Grant for Hershey Staples Addition Architectural Survey and approving agreement with Minnesota Historical Society 8. Temporary on-sale 3.2% malt liquor license - Ball tournament, Lily Lake Park, July 10-11, 1999, men's Tuesday Night D. League 9. Resolution 99-155: Amending Res. 99-126, approving part time seasonal employment of seasonal public works laborers by correcting wage of Jeffrey Dionisopoulos 10. Resolution 99-156: Approving salary schedule for temporary part-time labor/maintenance workers and lifeguards 11. Resolution 99-157: Establishing a Promotion and Layoff Policy for Part-time Fire and Police Department Employees 12. Resolution 99-158: Approving 1999 memorandum of agreement with Washington County for curbside recycling grant distribution 13. Resolution 99-159: Approving permanent employment of Larry Dauffenbach as Police Chief 14. Resolution 99-160: Approving agreement with Southwest and West Central Service Cooperatives for employee group health benefits PUBLIC HEARINGS I. Case No. SUP/99-21. This is the day and time for the public hearing to consider an appeal of the Planning Commission's denial to modify the special use permit to remodel kitchenlliving space in the carriage house located at 807 South Harriet Street into a living unit (kitchen/bath/bedroom). Truett and Jill Lawson, applicants. Notice of the hearing was published in the Stillwater Gazette on June 4th and 9th, 1999. Community Development Director Russell stated this item was presented to the Planning Commission on May 10, 1999. The request is to convert an existing kitchen/dining area to a living unit consisting of a kitchen, bathroom, and bedroom. There is currently one independent living unit in the main residence. This is a change of use for the overall bed and breakfast to allow two independent living units-- one in the Churchill residence and one in the Harriet Street carriage house. Mr. Fontaine stated the Planning Commission had a split vote of 5-3. Three stated if the variance was approved, they would recommend a covenant be placed on the property prohibiting the rental of the carriage house living space. The Mayor opened the public hearing. Jill & Truett Lawson, applicants, reviewed their appeal to the Planning Commission decision. They explained the area to be converted is currently used for immediate family use only. It is not rental space. The conversion would be made for the use of visiting grandparents, children, and grandchildren. 4 - . City Council Meeting 99-12 June 15, 1999 r There would be no change to the rental use of the B & B or its intensity of use. This new space would not be used as rental space. In response to Planning Commission concerns that in the future new owners would rent this space as an additional guest room, they offered to sign a restrictive covenant designating this space be used only for family members. The Mayor closed the public hearing. Motion by Councilmember Thole, seconded by Councilmember Cummings accepting the appeal to the Planning Commission's denial and approving the modification to the Special Use Permit to remodel kitchen/living space in the carriage house located at 807 South Harriet Street into a living unit, contingent upon a signed agreement that the living space wilI not be used for rental purposes. All in favor. UNFINISHED BUSINESS 1. Consideration of public hearing for Curve Crest Extension Street and Utility Feasibility Report r City Engineer Eckles reported the findings of the feasibility study for the Curve Crest Boulevard Extension-Street and Utility Improvements and the Market Place Surface Water Management Study have identified the need to construct significant storm water improvements to manage storm water flows and improve water quality before these flows enter Long Lake. Some of these improvements need to be constructed as part of the Curve Crest Boulevard Extension. As explained in his memo, the Curve Crest Extension is necessary to access the Nolde and Bradshaw developments. It is also necessary to construct a portion of the extension in order to complete the water main loop around the south end of Long Lake to serve the Liberty and Legends developments. If Curve Crest Boulevard is extended, it will be necessary to construct a minimum of $300,000 of storm water improvements immediately and another $350,000 shortly thereafter. He recommended setting the public hearing on the improvement of storm water facilities to protect Long Lake water quality. Motion by Councilmember Cummings, seconded by Councilmember Zoller to adopt Resolution 99-162 calling a hearing for July 20, 1999 on the improvement of Curve Crest Boulevard Extension street and utility improvements (project 9721) and Stillwater Market Place surface water improvements (Project 972IA). Ayes: Nays: Counciimembers Bealka, Cummings, Thole, Zoller and Mayor Kimble None r NEW BUSINESS I. St. Croix Boat and Packet Co. request to amend Dock Permit. 5 ~ , r r r City Council Meeting 99-12 June 15, 1999 Mayor Kimble summarized a memo from City Coordinator Kriesel that a request has been received from Richard Anderson to amend the dock permit issued to St. Croix Boat and Packet Co. He has purchased a new boat to replace one of the boats listed in the permit. Because the permit specifically states the name, type and size of the vessel, an amendment is necessary to allow the change in boats. Mr. Anderson explained two boats have been sold this summer. The Schatzi has been sold to the Steam Boat Inn and the Majestic Lady is now harboring at Sunnyside Marina and will leave for the East Coast in September. Their parking requirements should not change. He requested the Council amend the dockage permit to read as follows: Andiamo Showboat (150) Empress Andiamo (150, changed from 250) Jubilee (125), and Avalon (300). Council determined the fee wilI remain the same. A fee review will be made at the time of the annual permit renewal. Motion by Councilmember Thole, seconded by Councilmember Bealka to adopt Resolution 99- 163 amending the dock permit for St. Croix Boat and Packet Co., by deleting the names and capacity of sold boats and inserting the names, types and capacity of the new boats. Ayes: Nays: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble None Mayor Kimble stated the Planning Commission had reviewed and made recommendations on the original dock permit. Later, the Port Authority, until disbanded, had been acting as the advisory body. In his memo, Mr. Kriesel recommended having dock permits and renewals/amendments be handled by the Planning Commission because it is really a land use issue. It would be appropriate to now return the consideration of dock permits to the Planning Commission. Motion by Councilmember Bealka, seconded by Councilmember Cummings directing the issuance of dock permits and renewals/amendments be handled by the Planning Commission. All in favor. 2. Consideration of reducing the size of Human Rights Commission. City Coordinator Kriesel reported five terms will expire on June 20th. Most members are not requesting reappointment. The City has repeatedly advertised for new members but have received only one application. The commission currently has II members. In addition to being difficult to find members to fill such a large board, the large membership also creates some problems in conducting business with so many members needing to be heard. He recommended reducing the size of the Human Rights Commission to 7 members. He also presented a letter from Denise Carlson, outgoing Human Rights Commission chair. She also stated a large membership is difficult to maintain and is somewhat unwieldy for planning and decision making. She recommended five to seven members as ideal. She also recommended eliminating the requirement that two members be students from Stillwater 6 - . City Council Meeting 99-IZ June 15, 1999 r Area High School. Choosing a teacher from SARS or some other school district staff member would be a better option. Motion by Councilmember Thole, seconded by Councilmember Cummings to have a first reading of an ordinance amending Chapter Z5, Human Rights Commission, by amending membership number to seven and removing requirement for student membership. Ayes: Nays: Councilmembers Bea1ka, Cummings, Thole, Zoller and Mayor Kimble None 3. Ordering 6Znd Street Watermain Feasibility Report Accepting 6Znd Street Watermain Feasibility Report Civil Engineer Sanders informed Council that the 6Znd Street Water Main project is the final link that will loop the water main in the annexation area with the existing water main in the Market Place area. The project consists of installing water mains beginning at the west end of Curve Crest Boulevard on CR 5 and ending at the southeast corner of the Legends Development. The first one-third of the project would be in conjunction with the Curve Crest Boulevard Utility and Street Improvement Project. The remaining portion would be a separate project and includes water main construction, water service installation to nine property owners, and restoration of 6Znd Street. r Total cost is estimated at $499,304. The major source of revenue would come from an area rate charge on present and future development in the annexation area. Also, there would be an amount charged to the property owners who connect to the water main for their own water service. If Council proceeds with the project, a neighborhood meeting would be arranged. Items discussed would include road and water main construction, location of the cul-de-sac at the west end of 6Znd St., cost of water service installation, and the possibility of extending sanitary sewer down 62nd Street. Action necessary to proceed would be to pass a resolution authorizing the preparation of the feasibility report. The project is feasible from an engineering standpoint and is cost effective; therefore, staff recommends council accept the feasibility study and set the public hearing for July ZO, 1999. Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 99-164 ordering the preparation ofa report on the 6Znd Street water main improvements (Project 99IZ). Ayes: Nays: Councilmembers Bea1ka, Cummings, Thole, ZolIer and Mayor Kimble None r Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 99-165 receiving the report and calling a hearing on 6Znd Street water main improvements (Project 991Z) for July ZO, 1999. 7 City Council Meeting 99-12 June 15, 1999 r Ayes: Nays: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble None 4. Consideration of parking rate increase for South Main parking lot. Community Development Director Russell informed Council the South Main parking lot is now the most used lot downtown. He presented the recommendation of the Parking Commission to raise the South Main parking lot rate from $3 per day to $5 per day. Due to the construction of the UBC and Water Street Lots, parking costs have increased this year and this would help pay those increased costs. It would also help compensate for the loss of river lots for City events. The Commission and staff feel it would not affect the use of the lot. Karl Ranum, Downtown Parking Commission, stated three or four members of the Commission are from the south end of town; they did not feel this would be a detriment to the use of the lot. It would also encourage users to utilize other lots in town. The Commission unanimously agreed with the recommendation to raise the fee to $5. Motion by Councilmember Thole, seconded by Councilmember Bealka approving increasing the parking rate for the South Main parking lot from $3 per day to $5 per day, as recommended by the Parking Commission. All in favor. r Councilmember Zoller questioned iflighting wilI be installed. Civil Engineer Sanders stated he is currently working with NSP to have lights installed. 5. Proposed cooperative street reconstruction project with Oak Park Heights. City Engineer Eckles presented a letter from the engineer for Oak Park Heights relating to their street reconstruction project to be completed in the year 2000. A number of the streets border Stillwater. Oak Park Heights has asked if Stillwater wants to participate in the reconstruction. If not, Oak Park Heights may just reconstruct half of each of the streets that border Oak Park Heights. Oak Park Heights would act as primary project facilitator. The City of Stillwater would be required to participate financially and hold public hearings. Mr. Eckles stated there are obvious advantages to reconstructing the streets all at once including quality of work, cost, and aesthetics. If Council chooses to participate, it would be necessary to determine if it would be appropriate to reduce the size of our normal street rehabilitation project for next year or simply increase the total level of street improvements for the year 2000. Council determined the City would follow the same assessment formula as any other project. Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt Resolution 99- 166 ordering the preparation of a report on the Stillwater/Oak Park Heights border street r reconstruction project. Ayes: Councilmembers Cummings, Thole, Zoller and Mayor Kimble. Nays: Councilmember Bealka 8 City Council Meeting 99-12 June 15, 1999 (" 6. Vegetation survey of Lily Lake. Mr. Eckles presented a letter from Rich Brasch of Bonestroo, Rosene, Anderlik and Assoc. (BRA) suggesting it would be timely to complete the vegetation survey for Lily Lake in June and August of this year. This survey is part of the Lily Lake Comprehensive Water Quality Plan. Motion by Councilmember Thole, seconded by Councilmember Bealka to adopt Resolution 99- 167 accepting the proposal from Bonestroo, Rosene, Anderlik and Associates to complete a vegetation survey of Lily Lake (Project 9613) at a cost not to exceed $1,700. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None COMMUNICATIONSIREOUESTS 1. Frank Langer - resignation from Heritage Preservation Commission. Council received a request from Frank Langer to accept his resignation from the Heritage Preservation Commission, effective following the June 7, 1999, meeting. He stated time commitments do not allow him to devote the necessary time to the important issues of the Commission. (" The vacancy will be advertised as required by the City Charter. A new appointment could be made at the August 3,1999, Council Meeting. Motion by Councilmember Thole, seconded by Councilmember Bealka to accept the resignation of Frank Langer from the Heritage Preservation Commission and directing the City Clerk to advertise the vacancy. All in favor. STAFF REPORTS (continued) City Coordinator Kriesel reported that at the last meeting, a resident had made critical comments regarding the maintenance of the Riverview Parking Lot. He stated he viewed the lot the following day and was pleased with the cleanliness of the lot. He stated Cub Foods maintains that lot and does an excelIent job. ADJOURNMENT Motion by Councilmember Thole, seconded by Councilmember Cummings to adjourn at 5:58 p.m. All in favor. (" Attest: !tf~ UJ ~d-. City Clerk ~~ 9 (" r (' - City Council Meeting 99-12 June 15, 1999 Resolution 99-149: Directing Payment of Bills Resolution 99-150: Agreement with Department ofNatura1 Resources for cost sharing for trout rehabilitation project Resolution 99-151: Agreement with Bonestroo Rosene Anderlik & Assoc. for miscellaneous engineering services Resolution 99-152: Agreement with State of Minnesota for cooperative purchasing venture Resolution 99-153: Adopting standard operating guidelines for training requirements - Fire Dept. Resolution 99-154: Accepting Certified Local Government Grant for Hershey Staples Addition Architectural Survey and approving agreement with Minnesota Historical Society Resolution 99-155: Amending Res. 99-126, approving part time seasonal employment of seasonal public works laborers by correcting wage of Jeffrey Dionisopoulos Resolution 99-156: Approving salary schedule for temporary part-time labor/maintenance workers and lifeguards Resolution 99-157: Establishing a Promotion and Layoff Policy for Part-time Fire and Police Department Employees Resolution 99-158: Approving 1999 memorandum of agreement with Washington County for curbside recycling grant distribution Resolution 99-159: Approving permanent employment of Larry Dauffenbach as Police Chief Resolution 99-160: Approving agreement with Southwest and West Central Service Cooperatives for employee group health benefits Resolution 99-161: awarding bid for construction ofsiderail system for Frank E. barge to Jay Bros. Inc., for an amount of $1 0,660. Resolution 99-162: calling a hearing on the improvement of Curve Crest Boulevard Extension street and utility improvements (project 9721) and Stillwater Market Place surface water improvements (project 972IA). Resolution 99-163: amending the dock permit for St. Croix Boat and Packet Co., by deleting the names and capacity of sold boats and inserting the names, types and capacity of the new boats. Resolution 99-164: ordering the preparation ofa report on the 62nd Street water main improvements (project 9912). Resolution 99-165: receiving the report and calling a hearing on 62nd Street water main improvements (project 9912) for July 20, 1999. Resolution 99-166: ordering the preparation of a report on the Stillwater/Oak Park Heights border street reconstruction project. Resolution 99-167: accepting the proposal from Bonestroo, Rosene, Anderlik and Associates to complete a vegetation survey of Lily Lake (Project 9613) at a cost not to exceed $1,700. 10