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HomeMy WebLinkAbout1999-01-19 CC MIN CITY OF STILLWATER CITY COUNCIL MEETING NO. 99-2 January 19, 1999 REGULAR MEETING ('rns meeting was called to order by Mayor Kimble. 7:00 P.M. Present: Also Present: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble City Coordinator Kriesel City Attorney Magnuson Police ChiefDauffenbach Community Development Director Russell City Engineer Eckles Civil Engineer Sanders City Clerk Weldon APPROVAL OF MINUTES Motion by Councilmember Thole, seconded by Councilmember Zoller to approve the minutes of the January 5, 1999, Regular and Recessed Meetings. All in favor. PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. Joyce Melton - Melton Building at 124 N. Main St. r Ms. Melton appeared to protest the condemnation of her building at 124 N. Main St. She did not feel she had received adequate notice. She intended to repair the building and had bids for the repairs. She requested Council not to proceed with condemnation. City Coordinator Kriesel noted the substandard condition of the building was substantiated by the Building Official in 1985 and has continued to be in a state of disrepair. (documents were included in the Council packet). Ms. Melton questioned the possibility ofTIF assistance. Mayor Kimble explained the TIF application process. Because the building owner was notified as far back as 1985 that repairs were necessary, it was determined the condemnation proceedings should proceed. However, the action would be stayed until the March 16th meeting to allow time for Ms. Melton's TIF application to be reviewed. Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 98-25 to. proceed with the condemnation of 124 N. Main Street, with action stayed until March 16, 1999. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None STAFF REPORTS (' Police Chief Dauffenbach presented a letter sent to Sandra Cullen, Washington County Transportation Director, requesting consideration of reducing the speed limit on CSAH 12 between Brick St. and CSAH 15. He stated the major construction project, to include stop lights and turn lanes, at the CSAH 12 and CSAH 15 intersection makes this an ideal time to reduce the speed. He submitted an updated City Council Meeting 99-2 January 19, 1999 traffic accident report from July I-Dec. 31, 1998, for consideration by the County and State of Minnesota. t" Police Chief Dauffenbach reported Ms. Cullen has informed him the State of Minnesota has completed their reevaluation ofthe speed limit and determined it should remain the same. Council directed- staffto request a representative ofthe State attend a Council meeting to explain the determination to not lower speed limits and hear Council's concerns. Community Development Director Russell informed Council the Joint Board will be meeting Wednesday, January 20th. He updated Council on various grants available and possible joint purchases with the school district for parkland. Motion by Councilrnember Cummings, seconded by Councilrnember Thole directing staff to apply for available grants for parkland. All in favor. Community Development Director Russell also informed Council the Tree Committee has been working with the City Forester on a draft tree ordinance. The draft ordinance will take approximately two to three months to go through the Planning Commission process and will then corne before Council. City Coordinator Kriesel presented a request from the Building Official for the purchase of a pick up truck. An amended quote was received from Tousley Ford, White Bear Lake, for a 1999 Ranger. This is equal to the quote from Albany Ford (vehicle plus delivery) that was based on the State of Minnesota contract awards. He requested authorization to purchase from Tousley Ford at the bid price of$16,127. 00tion by Councilrnember Thole, seconded by Councilrnember Zoller to adopt Resolution 99-26 to purchase a 1999 Ranger pickup from Tousley Ford. Ayes: Councilrnembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None CONSENT AGENDA * Motion by Councilrnember Thole, seconded by Councilrnernber Bealka approving the consent agenda. All in favor. 1. Resolution 99-18: Directing Payment of Bills 2. Resolution 99-19: Establishing night duty pay for part-time fire fighters 3. Temporary on-sale liquor license - City of Stillwater Chamber of Commerce: Blue Moon Fundraiser at Historic Courthouse, Feb. 25, 1999 4. Resolution 99-20: Appointing chief officials of the City 5. Resolution 99-21: Rescinding Res. 98-206, Change Order for signage at St. Croix Valley Recreation Center 6. Exempt permit for Lawful Gambling - United Cerebral Palsy ofMN, rame at Oak Glen Country Club, July 27, 1999 7. Purchase oflaseJjet printer/envelope feeder - Administration 8. Certificates of Appreciation for service on Boards and Commissions to Diane Rollie, Downtown Parking Commission; Brent Peterson, Heritage Preservation Commission; Leah Peterson, Parks Board; and Kirk r Roelrnan, Planning Commission. 9. Purchase of Case 621C Wheel Loader 2 City Council Meeting 99-2 January 19, 1999 10. Resolution 99-22: Appointing Delbert Kruse as Public Works Lead Worker II. Authorization to sell jetter, loader, and two lift station pumps- Public Works r-t. 2. Resoluti~n 99-~3: Approving transfer of on-sale ~ne/str~ng beer lice~se (The Grand) and on-sale and ( , Sunday liquor license (Cat Ballou's) from St. CroIx Catenng toSt. CrOIx Boat and Packet Co. 13. Resolution 99-24: Approving 1999 Memorandum of Agreement for Drop Off Center Recycling Grant Distribution with Washington County. 14. Contractors license: Kelleher Construction, Inc., Burnsville IS. Approval of Central St. Croix Valley Joint Cable Communications Commission proposed budget FY 1999 16. Hanging of banners on Main, south of Chestnut - City of Stillwater Chamber of Commerce: Taste of Stillwater and Art Crawl, June 4-21; Fall Colors Fine Art and Jazz Festival, Sept. 17-0ct. 4; Winter snowflake lights, Nov. 22 - Feb. 14,2000. PUBLIC HEARINGS I. This is the day and time for the public hearing to consider the making of storm sewer improvements for what is known as the Wilkins Street Drainage Area, pursuant to Minnesota Statutes, Section 429.011 to 429.111. The area proposed to be assessed for the improvements are properties within the following described boundary: The north boundary is West Moore Street, east boundary is North 4th Street, south boundary is West Aspen, and the west boundary is Owens Street. The estimated cost of the improvement is $114,725. Notice of the hearing was published in the Stillwater Gazette on January 8 and 13, 1999, and notices mailed to affected property owners. r Shawn Sanders. Civil Engineer, presented an overview of the proposed project. The project was initiated by a letter from Marcie Kilbourne, 216 W. Wilkins Street, regarding drainage problems in her backyard and flooding of basements during major storm events. Staff inspection showed two driveways at the intersection of Fifth and Wilkins were located at the low point of the street causing runoff to flow down the driveways instead ofthe storm sewer. Several options were considered and staff selected the following as the best methods to correct the problem: I) install new storm sewer with catch basins, and 2) partial reconstruction of the intersection of N. Fifth and W. Wilkins. Funding would come from an area assessment and the storm water utility tax. Written objections were received from Herbert and Joyce Roettger, 318 W. Wilkins Street; Ed and Lois Studtman, 1422 N. Martha Street; and Sally Studtman, 318 W. Sycamore Street. The Mayor opened the public hearing. Joann Loer, 1114 W. William Street, questioned if the filling of the lot at 4th and William for new construction and the large addition to Good Samaritan could have caused this problem by increasing runoff and eliminating ponding areas. Jim Nelson, 1411 N. Carnelian, questioned ifhe was in the watershed area. His property drains to the west. Mr. Sanders explained the boundaries for notification were by street boundaries. The actual area to be assessed is an irregular boundary, as shown on a map included in the Council packet. Mayor Kimble stated it appeared Mr. Nelson's property was not included in the assessment area. r Marcie Kilbourne, 216 W. Wilkins, requested assurances the project would fix the drainage problems so that she could make plans for completing her property. Staff explained no guarantees can be made 3 City Council Meeting 99-2 January 19, 1999 because the intensity of major storm events cannot be controlled. Mr. Sanders stated she will need to discuss her plans with staff when the actual project plans are drawn. o Mr. Loer, 1114 W. William Street, requested clarification on assessment areas. He stated Carnelian drains to William Street. He also requested City crews more frequently clean out the catch basins. The Mayor closed the public hearing. Councilmember Thole stated he owns rental property in the project area. He requested a recommendation from the City Attorney ifhe can participate in the vote or should abstain. Mr. Magnuson recommended abstaining from the vote. Motion by Councilmember Zoller, seconded by Councilmember Cummings to adopt Resolution 99-27 ordering Improvement and Preparation of Plans and Specifications for Wilkins Street Storm Sewer Improvement, Project 9808. Ayes: Nays: Abstain: Councilmembers Bealka, Cummings, Zoller and Mayor Kimble None Councilmember Thole Recessed at 8:40 p.m. and reconvened at 8:55 p.m. UNFINISHED BUSINESS r 1. Lily Lake Water Quality Feasibility Report. At the previous Council meeting, staff presented an update on the status of the Lily Lake Water Quality Project. Council directed staff to develop a funding mechanism and return with a report. Mr. Sanders presented a preliminary estimate for the four areas of the project that would eventually improve the water quality of Lily Lake: (phase I) Lake Street Ravine, $121,000; Northwest Diversion and Treatment Pond, 92,000; (Phase II) Greeley/Churchill Diversion and Treatment Pond, $355,000; and (Phase III) Pine Tree Trail Diversion, $72,000. Options for funding include assessments, State Aid assistance, grants, and storm water utility fund. State Aid has indicated they will fund 55% of all project costs, except for the Pine Tree Trail Diversion. Motion by Councilmember Bealka, seconded by Councilmember Thole to adopt Resolution 99-28 receiving the report and calling a hearing on the Lily Lake Water Quality Project for March 2,1999. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None 2. Update: Perro Pond Middle St. Croix Water Management Organization hnprovement Project. r Mr. Sanders updated Council on the improvements to Perro Pond and its stann sewer piping through the City of Bayport. A grant was awarded to Bayport to pay for the pre-construction study. The Legislature required the City of Bayport to submit the study to the House Judiciary Finance Division at the 1999 Session. SEH completed the study and it has been submitted to the Legislature, Senator Laidig and 4 City Council Meeting 99-2 January 19, 1999 Representative Holsten. The study determined the project is replacing an existing and failing State of Minnesota storm sewer system. Mr. Sanders will provide an update following legislative action. (JEW BUSINESS I. Possible appointments to Library Board. Clerk Weldon presented the applications for the Library Board of Trustees. There are currently three vacancies. Two members have requested reappointment. The Library Board had interviewed all candidates and recommended re-appointing Victor Myers and Patricia Lockyear and appointing John Baird to fill the vacancy of Sheila Maybanks. Motion by Councilmernber Cummings, seconded by Councilmember Zoller to adopt Resolution 99-29 appointing John Baird and re-appointing Victor Myers and Patricia Lockyear to the Library Board of Trustees. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None 2. Possible appointment of a primary representative (Councilmember) to the Central St. Croix Valley Joint Cable Communications Commission. City Coordinator Kriesel stated the City has two primary representatives and an alternate serving on the Commission. One member must be an elected official. Currently, Ann Bodlovick is serving as a primary representative (term to expire January 2000) and Gary Talbot was re-appointed to the alternate position at the last Council meeting. o Motion by Councilmember Bealka, seconded by Councilmember Zoller to adopt Resolution 99-30 appointing Eric Thole as primary representative to Central St. Croix Valley Joint Cable Communications Commission. All in favor. Ayes: Councilmernbers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None 3. 1998 Pay Equity Report. City Coordinator Kriesel presented the Pay Equity Implementation Report for 1998, prepared by Chantell Kadin, Administrative AssistantlPersonnel Coordinator, that is required to be submitted to the Minnesota Department of Ernployee Relations prior to January 31,1999. Motion by Councilmember Thole, seconded by Councilmember Cummings approving the Pay Equity Implementation Report and directing staff to forward the report to the Minnesota Department of Employee Relations. All in favor. 4. Y2K Work Plan. (". On January 12, 1999, the Y2K Committee held a workshop to discuss Y2K issues within the City. The Committee followed recommendations in the League of Minnesota Cities' Year 2000 Action Guide in developing its plans. He requested Council adopt the submitted workplan. 5 City Council Meeting 99-2 January 19, 1999 Motion by Councilmember Zoller, seconded by Councilmember Thole adopting the workplan for the Y2K Project. 'All in favor. ('- 5. Contract with McLeod USA for long distance and local telephone access. City Coordinator Kriesel presented a memo from Administrative Assistant Kadin recommending approval of a telecommunications service agreement with McLeod USA for a period of 60 months. The contract rates show a potential savings over US West and AT & T. Motion by Councilmember Thole, seconded by Councilmember Bealka to adopt Resolution 98-31 approving the contract with McLeod USA for long distance and local telephone access. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None 6. Possible first reading of an ordinance establishing a moratorium on adult entertainment uses City Attorney Magnuson explained the Planning Commission is currently studying zoning issues related to adult entertainment uses. The moratorium would prohibit the establishment of adult entertainment uses until the Planning Commission has completed its study. The moratorium would be for one year, although it could be extended another eighteen months if necessary. Motion by Councilmember Thole, seconded by Councilmember Zoller to have a first reading of an ordinance establishing moratorium on adult entertainment uses. All in favor. 0TAFF REPORTS (continued) City Coordinator Kriesel presented a letter from Wendy and Jerry Wiese, 2601 Hawthorne Lane, for damage from sewer problems and the repair of the sewer. According to the letter, the blockage was caused by roots from a city-owned tree on a city boulevard and the blockage was in the city main, not in their service line. He requested authorization to submit the claim on an expedited basis. Motion by Councilmember Thole, seconded by Councilmember Bealka directing staff to submit a claim from Wendy and Jerry Wiese to the insurance carrier. All in favor. City Attorney Magnuson stated correspondence regarding public use of Quarry Path was included in the Council packet. No action is necessary at this time; he will keep Council informed. City Coordinator Kriesel reported an invitation was received the U.S. Department of Transportation to attend a meeting regarding the disposition of the lift bridge as part of the new St. Croix River Crossing project. It will be held Friday, Jan. 22,1999, at the Washington County Historic Courthouse. Mr. Kriesel also reported the solid waste contract with Waste Management, Inc., expires December 31, 1999. There is a provision in the contract for the re-negotiation of possible extensions. Ron Gersdorf, Waste Management, Inc., has requested a meeting with Council at 4:30 p.m., Tuesday, February 5th. Motion by Councilmember Thole, seconded by Councilmember Bealka directing staff to begin the re- ('egotiation process for the solid waste contract. All in favor. 6 City Council Meeting 99-2 January 19, 1999 Mr. Kriesel requested adjournment to executive session to discuss labor negotiations. ~JOURNMENT Motion by Councilmember Bealka, seconded by Councilmember Thole to adjourn at 9:43 p.m. to executive session to discuss labor negotiations. All in favor. Attest: ..-;;/....h... ';i~ ~ City Clerk #ft Mayor Resolution 99-18: Directing Payment of Bills Resolution 99-19: Establishing night duty pay for part-time fire fighters Resolution 99-20: Appointing chief officials of the City Resolution 99-21: Rescinding Res. 98-206, Change Order for signage at St. Croix Valley Recreation Center Resolution 99-22: Appointing Delbert Kruse as Public Works Lead Worker Resolution 99-23: Approving transfer of on-sale wine/strong beer license (The Grand) and on-sale and Sunday liquor license (Cat Ballou's) from St. Croix Catering to St. Croix Boat and Packet Resolution 99-24: Approving 1999 Memorandum of Agreement for Drop Off Center Recycling Grant Distribution with Washington County. Resolution 98-25: to proceed with the condemnation of 124 N. Main Street, with action stayed until March 16, 1999. Resolution 99-26: to purchase a 1999 Ranger pickup from Tousley Ford. ~esolution 99-27: ordering Improvement and Preparation of Plans and Specifications for Wilkins Street Storm " .ewer Improvement, Project 9808. Resolution 99-28: receiving report and calling a hearing on the Lily Lake Water Quality Project for March 2, 1999. Resolution 99-29: appointing John Baird and re-appointing Victor Myers and Patricia Lockyear to the Library Board of Trustees. Resolution 99-30: appointing Eric Thole as primary representative to Central St. Croix Valley Joint Cable Communications Commission. Resolution 98-31: approving the contract with McLeod USA for long distance and local telephone access. (' 7 RECORD OF EXECUTIVE SESSION Date convened: Tuesday, January 19, 1999 Time convened: 9:50pm. Time adjourned: 10:06 p.m. Memberspresenl: Mayor Kimble, Councilmembers Bealka, Cummings, Thole and Zoller Members absent: None Also present: City Coordinator Kriesel and City Attorney Magnuson Purpose of Executive Session To discuss labor contract negotiations, Motion by Councilrnember Thole, seconded by Councilmember Zoller to continue negotiations with labor unions based on recommendation of City Coordinator. All in favor. Motion by Councilmember Cummings, seconded by CouncilmemberThole to adjourn al 10:06 P_M, All in favor. Attest: ,/ ' //"(', % ':tt,.. , q City Coordinator "l.