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HomeMy WebLinkAbout1985-08-06 CC MIN . . . Aro.NDA STILLWATER ~ITY COUNCIL AUGUST 6, 1985 Regular Meeting Recessed Meeting 4:30 P.M. 7:30 P.M. 4:30 P.M. AGENDA PETITIONS OF INDIVIDUALS OR DELEGATIONS 1. Jim O'Brien - Loading Dock Signs for Simonets. STAFF REPORTS 1. Public Safety 4. Finance Director 7. Fire Chief 2. Public Works 5. Parks & Recreation 8. City AtLorney 3. Building Official 6. Consulting Engineer 9. City Coordinator 10. City Clerk 7:30 P.M. AGENDA CALL TO ORDER INVOCATION ROLL CALL APPROVAL OF MINUTES July 16, 1985 - Regular Meeting 5:30 P.M. INDIVIDUALS & DELEGATIONS 1. John Fox - Planning Case No. 593, Counter Proposal to Special Use Permit. PUBLIC HEARINGS 1. Case #599 - Doyle Hubbell, 714 Maple St. - request for variance to change a one-family home to a duplex. Notice of the Public Hear ing was published in the Stillwater Gazette on July 22, 1985. PETITIONS, INDIVIDUALS OR DELEGATIONS (continued) UNFINISHED BUSINESS . NEW BUSINESS 1. Directing Payment of Bills. (Resolution No. 7497) 2. Set Public Hearing Date for revision of Tax Increment Financing Plan - Washington County HRA. 3. Library Buard Appointments. ~. Application for Waiver of Garbage & Rubbish Collection Charge, Code No. 19-320. INDIVIDUALS & DELEGATIONS (continued) COUNCIL REQUEST ITEMS . . STAFF REPORTS (continued) APPLICATIONS (List to be supplied at meeting) COMMUNICATIONS 1. Request for exclusive cab stand location - St. Croix Transportation, Inc. 2. Request for financial support - Valley Chamber Chorale. QUESTIONS/COMMENTS FROM NEWS MEDIA ADJOURNMENT . . . ADDENDUM TO CITY COUNCIL AGENDA AUGUST 6, 1985 4:30 P.M. AGENDA INDIVIDUALS & DELEGATIONS 2. Carr Griffith - Application for Wharfage Permit. . . . REGULAR MEETING STILLWATER CITY COUNCIL MINUTES August 6, 1985 4:30 P.M. The meeting was called to order by Mayor Peterson. Present: Councilmembers Bodlovick, Junker, Kimble, MacDonald, and Mayor Peterson. None Absent: Also Present: City Coordinator Kriesel City Attorney Magnuson Director of Parks & Recreation 81ekum Building Official Zepper Finance Director Caruso Fire Chief Chial City Clerk Johnson Police Sgt. Bell Fireman Barthol Consulting Engineer Elliott Consulting Engineer Davis Sharon Baker, Stillwater Gazette Press: Others: Jim O'Brien; Walt Shoemaker, Crossings, Inc. PETITIONS OF INDIVIDUALS OR DELEGATIONS 1. Jim O'Brien, representing Simonet's Furniture, was present to request installation of signs on their loading docks, at both the store and warehouse. The sign would read "Loading Zone, No Parking 8:00 A.M. to 5:00 P.M. Violators will be towed away at owner's expense". Motion by Councilmember Junker, seconded by Councilmember MacDonald to approve the installation of twc "No Parking" signs on the Simonet Furniture Co. loading docks. (All in favor) Sgt Tim Bell and Fireman BOD Barthol were present to express their thanks to the Council for allowing them to attend the Federal Arson Investigation Seminar at the National Fire Academy. It was a very profitable experience for them and they will share their training with the other members of the Stillwater Police and Fire Department. 1 Regular Meeting City Council Minutes ... August 6, 1985 . . STAFF REPORTS 1. Consulting Engineer - Mr. Jeff Davis presented the Five-year Plan for the Stillwater street system. After discussion, the Council passed the following motion: Motion by Councilmember Kimble, seconded by Councilmember MacDonald to approve the Five-year Plan as presented by Consulting Engineer Davis. (All in favor) Mr. Davis initiated discussion of two letters received from Walt Shoemaker, Crossings, Inc. requesting fina; payment for City Projects L.I. 201, 203, 205, and 206. Mr. Davis explained there are some damages assessed against the contract because it was not completed on time. Mr. Davis explained that extensions were granted to Mr. Shoemaker, when requested, because of wet weather. Mr. Davis stated they have incurred expenses for the inspector's time and mileage that goes beyond the completion dates. The damages amount to approximately $10,000. Mr. Shoemaker was present to explain that the project was usable since late October, 1984 and the items left to complete were very minor. Extensive discussion followed. City Attorney Magnuson suggested the Council take this issue under advisement and make a decision after review. Motion by Councilmember MacDonald, seconded by Councilmember Bodlovick to table the claim against Crossings, Inc. to a later date after review by Council and Staff. (All in favor) Councilmember Kimble asked the Consulting Engineers if it would be possible to improve Churchill Street and some of the other streets in the proposed 1985 project in 1986. Consulting Engineer Elliott stated these streets are included in the Five-Year Plan. He stated the engineers have done further study on the costs involved in street projects and suggested that capitalized interest could be used to bring the costs down. Councilmember Junker stated he was not in favor of initiating improvements in the Churchill Street area unless a petition is received from the residents. Motion by Councilmember Junker, seconded by Councilmember Bodlovick to distribute a memo to the residents of the Churchill Street area regarding the lower costs for street improvements and suggesting the improvement will not be done unless the residents petition for it. (All in favor) 2. Building Official - Mr. Zepper reported on the National Conference to be held ln September. He requested registration to be paid by the City for both he and Vern Rylander at a cost of $730.00. This item has been budgeted. 2 Regular Meeting City Council Minutes . August 6, 1985 . . Motion by Councilmember Junker, seconded by Councilmember Kimble to approve attendance at the National Conference for Mr. Zepper and Mr. Rylander. (All in favor) 3. Finance Director - Ms. Caruso presented a budget report for the first six months of 1985 and included a cash flow repor~ for the tax operating fund. She stated that if the City had not received their tax moneys by the end of June, the City would have been operating in a deficit position. Councilmember Kimble suggested that the Finance Director and City Coordinator make a recommendation regarding a referendum approving an additional levy during the November, 1986 election. Ms. Caruso requested authorization to attend a seminar on cash management and short term financing techniques. Motion by Councilmember Junker, seconded by Councilmember Kimble to authorize attendance by the Finance Director at a Cash Management Seminar at a cost of $lSS.00. (All in favor) 4. Parks & Recreation Director - Mr. Blekum presented four requests for Permlts to Consume and Council took the following action: Motion by Councilmember Junker, seconded by Councilmember MacDonald to grant authorization for Permits to Consume for the following: (All in favor) -The Freitag Family - Pioneer Park - August 10, S p.m. to closing. -Five Subs Softball Team - O'Brien & Croixwood Fields - August 23, 24, 2S, all day. -Group of Andersen Wir.dow Employees - Pioneer Park - August 23, 6:30 to 10 p.m. -Burlir,'ton Northern Employee Group - Pioneer Park - Sept. 7, 4 to 8 p.m. Mr. Blekum presenced quotes on the costs of making the restrooms at Pioneer Park accessible to the nandicapped. Mr. Blekum stated the costs would be approximately $4,000. Motion by Councilmember Junker, seconded by Councilmember MacDonald to authorize the handicapped accessible improvements at Pioneer Park at an approximate cost of $4,000. (All in favor) Mr. Blekum stated the Valley Chamber Chorale has requested financial support fr;O\ the City in the amount of $350.00 for their summer concert. Council said to proceed with this as has been done in the past, 3 . . . Regular Meeting City Council Mlnutes Augus t 6, 1985 Mr. Blekum reported that the committee appointed to recommend a candidate for the Ice Arena Manager's position had met and interviewed six people. The committee recommended appointing Jim Schreiber for this position. Council discussion ensued regarding the candidate, daily schedules, etc. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt the appropriate resolution employing James Schreiber as the Lily Lake Recreation Center Manager, starting September 3, 1985 at a salary of $1,917.00 per month, with an annual review at six months. (Resolution No. 7498) Ayes -- Councilmember Bodlovick, Kimble, MacDonald and Mayor Peterson. Nays -- Coui'ci lmember Junker 5. Fire Chief - Chief Chial requested authorization to attend the Minnesota State Fire Chief's Conference in Duluth; the registration fee is $80.00 and has been budgeted. Motion by Councilmember Junker, seconded by Councilmember Kimble to authorize Fire Chief Chial to attend the Fire Chief's State Conference in Duluth with a registration fee of $80.00. (All in favor) Mr. Chial asked for permission to dispose of two old fire engines when the new fire truck is received. Motion by Councilmember Bodlovick, seconded by Councilmember Junker to offer the two old fire trucks for sale when the new truck is received. (All in favor) Mr. Chial commented that the Fire Academy attended by Tim Bell and Bob Barthol was well worth the expense and would like to send other candidates to this seminar in the future. Council concurred. v. City Attorney - Mr. Magnuson stated Betty Rolof is selling her house and the lawyers noticed a flaw in the title whereby Maple Island granted an easement to the City of Stillwater; and the legal description includes part of Mrs. Rolof's property. Mr. Magnuson suggested the City grant a Quit Claim Deed to Mrs. Rolof. Motion by Councilmember MacDonald, seconded by Councilimember Kimble to grant a Quite Claim ~eed for Betty Rolof's property to correct the flaw. (All in favor) Mr. Magnuson reported on Schulenberg's Alley in Dutchtown which is not a dedicated street, but provides the only access to several garages. He stated that it has "become a road by user", meaning the City has always plowed and has also blacktopped it. If a City maintains the street, it becomes the owner. The owners of the surrounding properties have asked 4 Regular Meeting City Council Minutes 4IIt A~gust 6, 1985 . . the City to vacate twelve feet of the street where their garages stand and they would dedicate the rest of the alley to the City. Motion by Councilmember Junker, seconded by Councilmember Kimble to set a Public Hearing date of September 3, 1985 for consideration of vacation of the westerly twelve feet of Schulenberg's Alley. Mr. Magnuson stated he had received a notice of a claim for an injury sustained by Mr. Jay William Burton and asked that this be forwarded to the City's insurance agency. Motion by Councilmember Junker, secoi,ded by Councilmember Kimble to forward the Burton claim to the McGarry-Kearney Agency for processing. (All in favor) Mr. Blekum stated the budget for this year includes an amount for playground equipment for small children and is requesting permission to proceed with the purchase of this equipment. Council agreed to this. 7. City Coordinator - Mr. Kriesel presented the Police Contract for 1985. Motion by Councilmember Bodlovick, seconded by Councilmember MacDonald to approve the Police Contract for 1985 and authorizing execution of the contract by the Mayor and City Clerk. (All in favor) Mr. Kriesel presented a summary of the bids for seal coating of City street. He reported that Buffalo Bituminous was the low bid at $42,139.00 and a review had been done of the company. Mr. Kriesel and staff recommend awarding the bid to Buffalo Bituminous. Motion by Councilmember Kimble, seconded by Councilmember Junker to adopt the appropriate resolution awarding the bid for 1985 Seal Coating of City streets to Buffalo Bituminous of Buffalo, Minnesota and authorizing the Mayor and City Clerk to execute the agreement. (Resolution No. 7499) Ayes -- Councilmembers Bodlovick, Junker, Kimble, MacDonald and Mayor Peterson. Nays -- None Mr. Kriesel presented two quotes for purchase of a new air conditioning unit for the Police Department. Motion by Councilmember Junker, seconded by Councilmember MacDonald to purchase an air conditioning unit for the Police Dept. from Hoffman Refrigeration at a cost of $4,086.00. (All in favor) 5 . . . Regular Meeting City Council Minutes August 6, 1985 ADJOURNMENT Motion by Councilmember Kimble, seconded by Councilmember Junker to recess the meeting until 7:30 P.M. (All in favor) Resolutions: No. 7498 - Appointing James Schreiber as Ice Arena Manager. No. 7499 - Award of Seal Coating Bid to Buffalo Bituminous. ATTEST: . 4~/~~~ u ~~ (C TY CLERK ~ 6 RECESSED MEETING STILLWATER CITY COUNCIL MINUTES August 6, 1985 7:30 P.M. The Meeting was called to order by Mayor Peterson. The Invocation was given by City Clerk Johnson Present: Councilmembers Bodlovick, Jun~er, Kimble, MacDonald and Mayor Peterson Absent: Nooe Also Present: City Coordinator Kriesel City Attorney Magnuson City Clerk Johnson Building Official Zepper Fire Chief Chial Press: Nooe Others: Rick Martin, Mr. and Mrs. John Fox, Brad Castle, Kit Carlson Dean Miller. . APPROVAL OF MINUTES Motion by Councilmember Bodlovick, seconded by Councilmember Junker to approve the Minutes of the Regular Meeting of July 16, 1985 as presented. (All in favor) INDIVIDUALS AND DELEGATIONS 1. Mr.and Mrs. John Fox were present to request reconsideration of the Special Use Permit granted to them at the Council Meeting on July 16, 1985. Extensive discussion followed regarding number of bedrooms, meeting rooms for groups, additional bedrooms to be added in the future, etc. Dean Miller, Chairman of the Planning Commission stated Mr. Fox r2viewed his request with the commission, but they did not feel they could respond to the request. Motion by Councilmember MacDonald, seconded by Councilmember Bodlovick to deny the request of Mr. and Mrs. John Fox to change the provisions of the Special Use Permit granted them for a Bed & Breakfast facility at 437 So. Second St. Councilmember Kimble stated he felt there were some issues that needed further delineation. . 1 . . . City Council Minutes August 6, 1985 Council member' MacDonald withdrew his motion and Councilmember Bodlovick withdrew her second to the above motion to deny the request of Mr. and Mrs. Fox. Motion by Councilmember Kimble, seconded by Councilmember MacDonald to modify the Special Use Permit for a Bed & Breakfast facility for Mr. & Mrs. John Fox at 437 So. Second St. to include the following: (All in favor) The permittee shall cmnply with all fire safety and health regulations of tne State of Minnesota and the City of Stillwater. That a maximum of five (S) bedrooms be used for guests of the facility. That a maximum of twelve (12) guests per day be housed at the facility. That no guest pets be allowed at the facility. That no liquor be sold or distributed to guests on the premises. That no other uses or functions such as wedding receptions and business meetings will be permitted. That on-site pa~king spaces will be provided. That no additional exterior lights will be added without prior approval of the City Counci'l. That an identification sign of the size and type approved by :he City and permitted by the City Ordinances will be provided. That the Special Use Permit shall be reviewed annually and shall not be transferable to another firm or person. That either a member of the Fox family or a comparable person will be on site at all times when facility is in use as a Bed and Breakfast facility for the purpose of managing the facility. PUBLIC HEARINGS 1. This is the day and time for the public hearing on Case No. 599, Doyle Hubbell, 714 Maple Street, request for variance to change a olle-family home to a duplex. Notice of the hearing was published in the Stillwater Gazette, the official newspaper of the City, on July 22, 1985. 2 . . . City Council Minutes August 6, 1985 Mr. Hubbell was pres'!nt to explain that he is in the process of purchasiny this residenc'! and would like to change this one-family home to a duplex. The house was a duplex until approximately five years ago. He presented a petition signed by some of the neighbors who are in agreement with Mr. Hubbell's plan. Mr. Miller of the Planning Commission stated the commission voted to approve this variance which is needed because the lot is undersized. Mr. Doug Seitz, 715 W. Hickory, stated there was never an effort to sell this property as a single-family home and there is no hardship demonstrated in this case. Mr. Zepper explained the reason for the variances. Mrs. James Stzphen stated they used the home as single-family because of high interest rates five years ago. Mayor Peterson closed the Public Hearing. Motion by Councilmember Junker, seconded by Councilmember MacDonald to approve the request of Doyle Hubbell, for a 16 and 1/2 ft. front yard variance and a 1,438 sq. ft. variance to change the residence at 714 Maple Street to a duplex. (Ayes 4; Nays 1 - Councilmember Bodlovick voted Nay). NEW BUSINESS 1. Directing Payment of Bills Motion by Councilmember Junker, seconded by Councilmember MacDonald to adopt the appropriate resolution Directing the Payment of Bills. (Res.No. 7497) Ayes - Councilmembers Bodlovick, Junker, Kimble, MacDonald & Mayor Peterson Nays - None 2. Set Public Hearing Date for Revision of Tax Increment Financing Plan - Ms. Kit Carlson, of Washington Co. HRA was present to explain that some changes have been made by removing some parcels of land, and adding some parcels into the plan. Motion by Councilmember Junker, seconded by Councilmember Bodlovick to set a Public Hearing for September 3, 198~ for minor revisions in the Tax Increment Financing Plan. (All in favor) 3. Library Board Appointments Motion by Councilmember MacDonald, seconded by Councilmember Bodlovick to appoint Jon Swenson to fill Delores Dinzeo's unexpired term on the Library Board to December 31, 1985; and to appoint W. Ves Childs to fill the unexpired term of Connie Casey to December 31, 1986 on the Stillwater Library Board. (All in favor) 3 . . . City Council Min"tes August 6, 1985 4. Application for Waiver of Garbage & Rubbish Collection Charge Motion by Councilmember Junker, seconded by Councilmember Bodlovick to grant a Waiver of Garbage & Rubbish Collection Charge for Code No. 19-320. (All in favor) COUNCIL REQUEST ITEMS Councilmember Bodlovick stated Mark Pominville has agreed to serve as Alternate on the Cable Commission. Motion by Councilmember Junker, seconded by Councilmember MacDonald to appoint Mark Pominville as Alternate to the Cable Commission. (All in favor) Councilmember Bodlovick stated the financial statement of the Joint Cable Commission will discussed at the August 20, 1985 meeting. APPLICATIONS Motion by Councilmember Junker, seconded by Councilmember MacDonald to approve the following Contractor's licenses: (All in ~avor) CONTRACTORS Arcade Concrete Const., Inc. Gen. Contractor New 3561 Centerville Rd. St. Paul, MN 55110 Asphalt Specialties, Inc. Box 838, Lakeland, MN 55043 Barthelmy Roofing 11S43 Stillwater Blvd. Lake Elmo, Mn. 55042 C & B Excavating 1611S Quality Trail Scandia, Mn. S5073 Gen. Contractor Renewa I Roofing New Excavators Renewal Donahue Construction 1605 Excelsior Ave.W. Hopkins, Mn. 55343 Gen. Contractor New 4 ~ . . . City Council Minutes August 6, 1985 Fredkove Construction 4220 Osgood Ave. N. Stillwater, Mn. S5082 Has 1 und and Harty 11051 Stillwater Blvd. Lake Elmo, Mn. 55042 Monty Girard Homes, Inc. 4100 Irvin Circle N. Lake Elmo, Mn. 55042 Simon O. ,Johnson 5725 Oak green Ave. N. Stillwater, Mn. 55082 Mann Valley Contracting Rt.#5, Box 174A River Falls, Wisc. 54022 Patio Enclosures, Inc. 6219 Cambridge St. St. Louis Park, Mn. 55416 Don Roettger Box 63, Stillwater, Mn. 55082 Ronning Construction 1111 W. Rice St. Stillwater, Mn. 5~082 Steve Zigan Construction 1S250 N. 8th St. Stillwater, Mn. 55082 Gen. Contractor Gen. Contractor Gen. Contractor Renewal New Renewal Masonry & Brk. Wk. Renewal Gen. Contractor Gen. Contractor Gen. Contractor Gen. Contractor Gen. Contractor APPLICATION TO CONSUME New New Renewa 1 Renewal Renewa 1 Motion by Councilmember Bodlovick, seconded by Councilmember Junker to approve the following Application to Consume: (All in favor) St. Mary's Catholic Church Church Parking Lot 407 So. Sth Street Stillwater, Mn. Wild Rice Fest. German Band, Games, Bingo Beer to sell & Consume 5 Sept.8, 1985 12:00 - 4:30 PM . City Council Minutes August 6, 1985 GAMBLING LICENSE APPL.CATION TO MINN. GAMBLING CONTROL BOARD St. Mary's Catholic Church 407 So. 5th Street Raffles, Paddlewheels, Tipboards, Pull-Tabs TAXI-CAB LICENSE Motion by Councilmember Junker, seconded by Councilmember Kimble to grant an exclusive cab stand for St. Croix Transportation, Inc. at the place designated for the Yellow Cab Co. (which since has gone out of business) across frOM Hooley's Supermarket, as long as St. Croix Transportation, Inc. stays in business; and to approve the following taxi cab license: (All in favor) St. Croix Trans., Inc. 1656 S. Greeley St. Stillwater, Mn. SS082 Plymouth JL42LAA140320 MEP-376 APPLICATION FOR WHARFAGE PERMIT Mr. Kriesel stated that Captain Carr Griffith has applied for a wharfage permit for his boat named the "Lady D". 4It Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to approve the Wharfage Permit for Captain Carr Griffith's boat, the "Lady D", contingent upon receiving an insurance certificate. (All in favor) Council stated that Captain Griffith be advised that this permit is only for loading and unloading passengers; and not to park the boat on the levee. STAFF REPORTS (continued Mr. Kriesel stated he has received a request for reduction of a garbage bill because the garbage was not picked up during a snowstorm. Mo~ion by Councilmember Kimble, seconded by Councilmember Bodlovick to deny the request of the resident for reduction of his garbage bill by $1.78 because one pick-up was missed during a snowstorm. (All in favor) Mr. Kriesel requested to use a program put out Dakota Co. Vo-Tech on the Right-to-K"ow Act at a cost of $370 to $400. This would be used primarily for supervisory personnel. Motion by Councilmember Junker, seconded by Councilmember MacD(~ald to purchase a program for training regarding the "Right-to-Know A,:t" at an approximate cost of $370 - $400. (All in favor) . 6 City Council Minutes . August 6, 1985 . . Mr. Kriesel initiated a discussion of the Joint Powers Agreement as it relates to zoning. The City will have to recodify the zoning ordinances because the Joint Powers Agreement expires in January, 1986. Discussion followed regarding the best method for accomplishing this task. This item was tabled until a later date. Mr. Kriesel presented a letter of resignation from City Engineer Ken Meister who has resigned effective August 7, 19as. Mr. Kriesel submitted a job description for a Public Works Director for Council consideration. Discussion of qualifications for the position followed. Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to authorize advertisement for a Public Works Director with a closing date of September 3, 1985. (All in favor) The City Coordinator stated that a Public Hearing was inadvertantly omitted for the Washington Federal improvement. A public hearing is recommended to be held on September 3, 1985. Motion by Cou~cilmember Junker, seconded by Councilmember Bodlovick to hold a public hearing on September 3, 1985 for the Washington Federal improvement. (All in favor) Mr. Kriesel requested Council permission to advertise for a full-time building maintenance person; with some hours devoted to repair of parking meters. After discussion, the Council decided the following: Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to authorize an advertisement for a Building Maintenance/Parking Meter Repair person. (All in favor) Motion by Councilmember Kimble, seconded by Councilmember Junker to approve attendance by City Coordinator Kriesel at the Minnesota Public Employer Labor Relations Association's annual conference in Moorhead, Mn. at a cost of $175.00. (All in favor) It was brought to Council's attention that the George Siegfried Construction Co. has removed some city sidewalk to enable construction of the Washington Federal Savings Bank at 200 E. Chestnut St. and will be replaced when the construction is completed. 7 City Council Minutes . August 6, 1985 ADJOURNMENT Motion by Councilmember Junker, seconded by Councilmembe~ Kimble to adjourn the meeting at 9:05 P.M. (All in favor) Resolutions: No. 7497 - Directin9 Payment of Bills .4~.~ ATTEST: ~~ I Y CLERK v . . 8 r REGULAR MEETING STILLWATER CITY COUNCIL MINUTES August 6, 1985 4:30 P.M. The meeting was called to order by Mayor Peterson. Present: Councilmembers Bodlovick, Junker, Kimble, MacDonald, and Mayor Peterson. Nooe Absent: Press: City Coordinator Kriesel City Attorney Magnuson Director of Parks & Recreation Blekum Building Official Zepper Finance Director Caruso Fire Chief Chial City Clerk Johnson Police Sgt. Bell Fireman Barthol Consulting Engineer Elliott Consulting Engineer Davis Sharon Baker, Stillwater Gazette Jim O'Brien; Walt Shoemaker, Crossings, Inc. Also Present: r Others: PETITIONS OF INDIVIDUALS OR DELEGATIONS 1. Jim O'Brien, representing Simonet's Furniture, was present to request installation of signs on their loading docks, at both the store and warehouse. The sign would read "Loading Zone, No Parking 8:00 A.M. to 5:00 P.M. Violators will be towed away at owner's expense". Motion by Councilmember Junker, seconded by Councilmember MacDonald to approve the installation of two "No Parking" signs on the Simonet Furniture Co. loading docks. (All in favor) Sgt Tim Bell and Fireman Bob Barthol were present to express their thanks to the Council for allowing them to attend the Federal Arson Investigation Seminar at the National Fire Academy. It was a very profitable experience for them and they will share their training with the other members of the Stillwater Police and Fire Department. r 1 Regular Meeting City Council Minutes r-' August 6, 1985 STAFF REPORTS 1. Consulting Engineer - Mr. Jeff Davis presented the Five-year Plan for the Stillwater street system. After discussion, the Council passed the following motion: Motion by Councilmember Kimble, seconded by Councilmember MacDonald to approve the Five-year Plan as presented by Consulting Engineer Davis. (All in favor) Mr. Davis initiated discussion of two letters received from Walt Shoemaker, Crossings, Inc. requesting final payment for City Projects L.I. 201, 203, 205, and 206. Mr. Davis explained there are some damages assessed against the contract because it was not completed on time. Mr. Davis explained that extensions were granted to Mr. Shoemaker, when requested, because of wet weather. Mr. Davis stated they have incurred expenses for the inspector's time and mileage that goes beyond the completion dates. The damages amount to approximately $10,000. Mr. Shoemaker was present to explain that the project was usable since late October, 1984 and the items left to complete were very minor. Extensive discussion followed. City Attorney Magnuson suggested the Council take this issue under advisement and make a decision after review. r-' Motion by Councilmember MacDonald, seconded by Councilmember 8odlovick to table the claim against Crossings, Inc. to a later date after review by Council and Staff. (All in favor) Councilmember Kimble asked the Consulting Engineers if it would be possible to improve Churchill Street and some of the other streets in the proposed 1985 project in 1986. Consulting Engineer Elliott stated these streets are included in the Five-Year Plan. He stated the engineers have done further study on the costs involved in street projects and suggested that capitalized interest could be used to bring the costs down. Councilmember Junker stated he was not in favor of initiating improvements in the Churchill Street area unless a petition is received from the residents. Motion by Councilmember Junker, seconded by Councilmember Bodlovick to distribute a memo to the residents of the Churchill Street area regarding the lower costs for street improvements and suggesting the improvement will not be done unless the residents petition for it. (All in favor) 2. Building Official - Mr. Zepper reported on the National Conference to be held in September. He requested registration to be paid by the City for both he and Vern Rylander at a cost of $730.00. This item has been budgeted. r 2 Regular Meeting City Council Minutes ~ August 6, 1985 Motion by Councilmember Junker, seconded by Councilmember Kimble to approve attendance at the National Conference for Mr. Zepper and Mr. Rylander. (All in favor) 3. Finance Director - Ms. Caruso presented a budget report for the first six months of 1985 and included a cash flow report for the tax operating fund. She stated that if the City had not received their tax moneys by the end of June, the City would have been operating in a deficit position. Councilmember Kimble suggested that the Finance Director and City Coordinator make a recommendation regarding a referendum approving an additional levy during the November, 1986 election. Ms. Caruso requested authorization to attend a seminar on cash management and short term financing techniques. Motion by Councilmember Junker, seconded by Councilmember Kimble to authorize attendance by the Finance Director at a Cash Management Seminar at a cost of $155.00. (All in favor) 4. Parks & Recreation Director - Mr. Blekum presented four requests for Permits to Consume and Council took the followin9 action: r-' Motion by Councilmember Junker, seconded by Councilmember MacDonald to grant authorization for Permits to Consume for the following: (All in favor) -The Freitag Family - Pioneer Park - August 10, 5 p.m. to closing. -Five Subs Softball Team - O'Brien & Croixwood Fields - August 23, 24, 25, all day. -Group of Andersen Window Employees - Pioneer Park - August 23, 6:30 to 10 p.m. -Burlington Northern Employee Group - Pioneer Park - Sept. 7, 4 to 8 p.m. Mr. Blekum presented quotes on the costs of making the restrooms at Pioneer Park accessible to the handicapped. Mr. Blekum stated the costs would be approximately $4,000. Motion by Councilmember Junker, seconded by Councilmember MacDonald to authorize the handicapped accessible improvements at Pioneer Park at an approximate cost of $4,000. (All in favor) Mr. Blekum stated the Valley Chamber Chorale has requested financial support from the City in the amount of $350.00 for their summer concert. Council said to proceed with this as has been done in the past. r 3 r Regular Meetin9 City Council Mlnutes August 6, 1985 Mr. Blekum reported that the committee appointed to recommend a candidate for the Ice Arena Manager's position had met and interviewed six people. The committee recommended appointing Jim Schreiber for this position. Council discussion ensued regarding the candidate, daily schedules, etc. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt the appropriate resolution employing James Schreiber as the Lily Lake Recreation Center Manager, starting September 3, 1985 at a salary of $1,917.00 per month, with an annual review at six months. (Resolution No. 7498) Ayes -- Councilmember Bodlovick, Kimble, MacDonald and Mayor Peterson. Nays -- Councilmember Junker 5. Fire Chief - Chief Chial requested authorization to attend the Minnesota State Fire Chief's Conference in Duluth; the registration fee is $80.00 and has been budgeted. Motion by Councilmember Junker, seconded by Councilmember Kimble to authorize Fire Chief Chial to attend the Fire Chief's State Conference in Duluth with a registration fee of $80.00. (All in favor) Mr. Chial asked for permission to dispose of two old fire engines when the new fire truck is received. (' Motion by Councilmember Bodlovick, seconded by Councilmember Junker to offer the two old fire trucks for sale when the new truck is received. (All in favor) 'c" Mr. Chial commented that the Fire Academy attended by Tim Bell and Bob Barthol was well worth the expense and would like to send other candidates to this seminar in the future. Council concurred. 6. City Attorney - Mr. Magnuson stated Betty Rolof is selling her house and the lawyers noticed a flaw in the title whereby Maple Island granted an easement to the City of Stillwater; and the legal description includes part of Mrs. Rolof's property. Mr. Magnuson suggested the City grant a Quit Claim Deed to Mrs. Rolof. Motion by Councilmember MacDonald, seconded by Councilimember Kimble to grant a Quite Claim Deed for Betty Rolof's property to correct the flaw. (All in favor) Mr. Magnuson reported on Schulenberg's Alley in Dutchtown which is not a dedicated street, but provides the only access to several garages. He stated that it has "become a road by user", meaning the City has always plowed and has also blacktopped it. If a City maintains the street, it becomes the owner. The owners of the surrounding properties have asked (' 4 " .---- Regular Meeting City Council Minutes ~ August 6, 1985 the City to vacate twelve feet of the street where their garages stand and they would dedicate the rest of the alley to the City. Motion by Councilmember Junker, seconded by Councilmember Kimble to set a Public Hearing date of September 3, 1985 for consideration of vacation of the westerly twelve feet of Schulenberg's Alley. Mr. Magnuson stated he had received a notice of a claim for an injury sustained by Mr. Jay William Burton and asked that this be forwarded to the City's insurance agency. Motion by Councilmember Junker, seconded by Councilmember Kimble to forward the Burton claim to the McGarry-Kearney Agency for processing. (All in favor) Mr. Blekum stated the budget for this year includes an amount for playground equipment for small children and is requesting permission to proceed with the purchase of this equipment. Council agreed to this. 7. City Coordinator - Mr. Kriesel presented the Police Contract for 1985. Motion by Councilmember Bodlovick, seconded by Councilmember MacDonald to approve the Police Contract for 1985 and authorizing execution of the contract by the Mayor and City Clerk. (All in favor) r Mr. Kriesel presented a summary of the bids for seal coating of City street. He reported that Buffalo Bituminous was the low bid at $42,139.00 and a review had been done of the company. Mr. Kriesel and staff recommend awarding the bid to Buffalo Bituminous. Motion by Councilmember Kimble, seconded by Councilmember Junker to adopt the appropriate resolution awarding the bid for 1985 Seal Coating of City streets to Buffalo Bituminous of Buffalo, Minnesota and authorizing the Mayor and City Clerk to execute the agreement. (Resolution No. 7499) Ayes -- Councilmembers Bodlovick, Junker, Kimble, MacDonald and Mayor Peterson. Nays -- None Mr. Kriesel presented two quotes for purchase of a new air conditioning unit for the Police Department. Motion by Councilmember Junker, seconded by Councilmember MacDonald to purchase an air conditioning unit for the Police Dept. from Hoffman Refrigeration at a cost of $4,086.00. (All in favor) r 5 (". (' (' Regular Meeting City Council Minutes August 6, 1985 ADJOURNMENT Motion by Councilmember Kimble, seconded by Councilmember Junker to recess the meeting until 7:30 P.M. (All in favor) Resolutions: No. 7498 - Appointing James Schreiber as Ice Arena Manager. No. 7499 - Award of Seal Coating Bid to Buffalo Bituminous. ATTEST: . -4 ~R&~";' ~Ai~~ C TY CLERK 6 r r r RECESSED MEETING STILLWATER CITY COUNCIL MINUTES August 6, 1985 7:30 P.M. The Meeting was called to order by Mayor Peterson. The Invocation was given by City Clerk Johnson Present: Councilmembers Bodlovick, Junker, Kimble, MacDonald and Mayor Peterson Nooe Absent: Also Present: City Coordinator Kriesel City Attorney Magnuson City Clerk Johnson Building Official Zepper Fire Chief Chial Press: Nooe Others: Rick Martin, Mr. and Mrs. John Fox, Brad Castle, Kit Carlson Dean Miller. APPROVAL OF MINUTES Motion by Councilmember Bodlovick, seconded by Councilmember Junker to approve the Minutes of the Regular Meeting of July 16, 1985 as presented. (All in favor) INDIVIDUALS AND DELEGATIONS 1. Mr.and Mrs. John Fox were present to request reconsideration of the Special Use Permit granted to them at the Council Meeting on July 16, 1985. Extensive discussion followed regarding number of bedrooms, meeting rooms for groups, additional bedrooms to be added in the future, etc. Dean Miller, Chairman of the Planning Commission stated Mr. Fox reviewed his request with the commission, but they did not feel they could respond to the request. Motion by Councilmember MacDonald, seconded by Councilmember Bodlovick to deny the request of Mr. and Mrs. John Fox to change the provisions of the Special Use Permit granted them for a Bed & Breakfast facility at 437 So. Second St. Councilmember Kimble stated he felt there were some issues that needed further delineation. 1 r City Council Minutes August 6, 1985 Councilmember MacDonald withdrew his motion and Councilmember Bodlovick withdrew her second to the above motion to deny the request of Mr. and Mrs. Fox. Motion by Councilmember Kimble, seconded by Councilmember MacDonald to modify the Special Use Permit for a Bed & Breakfast facility for Mr. & Mrs. John Fox at 437 So. Second St. to include the following: (All in favor) The permittee shall comply with all fire safety and health regulations of the State of Minnesota and the City of Stillwater. That a maximum of five (5) bedrooms be used for guests of the facility. That a maximum of twelve (12) guests per day be housed at the facility. That no guest pets be allowed at the facility. That no liquor be sold or distributed to guests on the premises. That no other uses or functions such as wedding receptions and business meetings will be permitted. r That on-site parking spaces will be provided. That no additional exterior lights will be added without prior approval of the City Council. That an identification sign of the size and type approved by the City and permitted by the City Drdinances will be provided. That the Special Use Permit shall be reviewed annually and shall not be transferable to another firm or person. That either a member of the Fox family or a comparable person will be on site at all times when facility is in use as a Bed and Breakfast facility for the purpose of managing the facility. PUBLIC HEARINGS 1. This is the day and time for the public hearing on Case No. 599, Doyle Hubbell, 714 Maple Street, request for variance to change a one-family home to a duplex. Notice of the hearing was published in the Stillwater Gazette, the official newspaper of the City, on July 22, 1985. r 2 1- ~ r City Council Minutes August 6, 1985 Mr. Hubbell was present to explain that he is in the process of purchasing this residence and would like to change this one-family home to a duplex. The house was a duplex until approximately five years ago. He presented a petition signed by some of the neighbors who are in agreement with Mr. Hubbell's plan. Mr. Miller of the Planning Commission stated the commission voted to approve this variance which is needed because the lot is undersized. Mr. Doug Seitz, 715 W. Hickory, stated there was never an effort to sell this property as a single-family home and there is no hardship demonstrated in this case. Mr. Zepper explained the reason for the variances. Mrs. James Stephen stated they used the home as single-family because of high interest rates five years ago. Mayor Peterson closed the Public Hearing. Motion by Councilmember Junker, seconded by Councilmember MacDonald to approve the request of Doyle Hubbell, for a 16 and 1/2 ft. front yard variance and a 1,438 sq. ft. variance to change the residence at 714 Maple Street to a duplex. (Ayes 4; Nays 1 - Councilmember Bodlovick voted Nay). NEW BUSINESS ~ 1. Directing Payment of Bills Motion by Councilmember Junker, seconded by Councilmember MacDonald to adopt the appropriate resolution Directing the Payment of Bills. (Res.No. 7497) Ayes - Councilmembers Bodlovick, Junker, Kimble, MacDonald & Mayor Peterson Nays - None 2. Set Public Hearing Date for Revision of Tax Increment Financing Plan - Ms. Kit Carlson, of Washington Co. HRA was present to explain that some changes have been made by removing some parcels of land, and adding some parcels into the plan. Motion by Councilmember Junker, seconded by Councilmember Bodlovick to set a Public Hearing for September 3, 1985 for minor revisions in the Tax Increment Financing Plan. (All in favor) 3. Library Board Appointments Motion by Councilmember MacDonald, seconded by Councilmember Bodlovick to appoint Jon Swenson to fill Delores Dinzeo's unexpired term on the Library Board to December 31, 1985; and to appoint W. Yes Childs to fill the unexpired term of Connie Casey to December 31, 1986 on the Stillwater Library Board. (All in favor) r 3 r ~ r City Council Minutes August 6, 1985 4. Application for Waiver of Garbage & Rubbish Collection Charge Motion by Councilmember Junker, seconded by Councilmember Bodlovick to grant a Waiver of Garbage & Rubbish Collection Charge for Code No. 19-320. (All in favor) COUNCIL REQUEST ITEMS Councilmember Bodlovick stated Mark Pominville has a9reed to serve as Alternate on the Cable Commission. Motion by Councilmember Junker, seconded by Councilmember MacDonald to appoint Mark Pominville as Alternate to the Cable Commission. (All in favor) Councilmember Bodlovick stated the financial statement of the Joint Cable Commission will discussed at the August 20, 1985 meeting. APPLICATIONS Motion by Councilmember Junker, seconded by Councilmember MacDonald to approve the folloWin9 Contractor's licenses: (All in favor) CONTRACTORS Arcade Concrete Const., Inc. Gen. Contractor New 3561 Centerville Rd. St. Paul, MN 55110 Asphalt Specialties, Inc. Box 838, Lakeland, MN 55043 Barthelmy Roofing 11543 Stillwater Blvd. Lake Elmo, Mn. 55042 C & B Excavating 16115 Quality Trail Scandia, Mn. 55073 Donahue Construction 1605 Excelsior Ave.W. Hopkins, Mn. 55343 Renewal Gen. Contractor Roofing New Excavators Renewal Gen. Contractor New 4 r City Council Minutes August 6, 1985 Fredkove Construction 4220 OS900d Ave. N. Stillwater, Mn. 55082 Haslund and Harty 11051 Stillwater Blvd. Lake Elmo, Mn. 55042 Monty Girard Homes, Inc. 4100 Irvin Circle N. Lake Elmo, Mn. 55042 Simon O. Johnson 5725 Oak green Ave. N. Stillwater, Mn. 55082 Mann Valley Contracting Rt.#5, Box 174A River Falls, Wisc. 54022 r Patio Enclosures, Inc. 6219 Cambridge St. St. Louis Park, Mn. 55416 Don Roettger Box 63, Stillwater, Mn. 55082 Ronning Construction 1111 W. Rice St. Stillwater, Mn. 55082 Steve Zigan Construction 15250 N. 8th St. Stillwater, Mn. 55082 Gen. Contractor Gen. Contractor Gen. Contractor Renewa 1 New Renewa 1 Masonry & Brk. Wk. Renewal Gen. Contractor Gen. Contractor Gen. Contractor Gen. Contractor Gen. Contractor New New Renewa 1 Renewa 1 Renewal APPLICATION TO CONSUME Motion by Councilmember Bodlovick, seconded by Councilmember Junker to approve the following Application to Consume: (All in favor) St. Mary's Catholic Church Church Parking Lot 407 So. 5th Street Sti llwater, Mn. r Wild Rice Fest. German Band, Games, Bingo Beer to se 11 & Consume 5 Sept.8, 1985 12:00 - 4:30 PM r City Council Minutes August 6, 1985 GAMBLING LICENSE APPLICATION TO MINN. GAMBLING CONTROL BOARD St. Mary's Catholic Church 407 So. 5th Street Raffles, Paddlewheels, Tipboards, Pu 11- Tabs TAXI-CAB LICENSE Motion by Councilmember Junker, seconded by Councilmember Kimble to grant an exclusive cab stand for St. Croix Transportation, Inc. at the place designated for the Yellow Cab Co. (which since has gone out of business) across from Hooley's Supermarket, as long as St. Croix Transportation, Inc. stays in business; and to approve the following taxi cab license: (All in favor) St. Croix Trans., Inc. 1656 S. Greeley St. Stillwater, Mn. 55082 Plymouth JL42LAA140320 MEP-376 APPLICATION FOR WHARFAGE PERMIT r Mr. Kriesel stated that Captain Carr Griffith has applied for a wharfage permit for hi s boat named the "Lady D". Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to approve the Wharfage Permit for Captain Carr Griffith's boat, the "Lady D", contingent upon receiving an insurance certificate. (All in favor) Council stated that Captain Griffith be advised that this permit is only for 10adin9 and unloadin9 passengers; and not to park the boat on the levee. STAFF REPORTS (continued Mr. Kriesel stated he has received a request for reduction of a garbage bill because the 9arbage was not picked up during a snowstorm. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to deny the request of the resident for reduction of his garbage bill by $1.78 because one pick-up was missed during a snowstorm. (All in favor) Mr. Kriesel requested to use a program put out Dakota Co. Vo-Tech on the Right-to-Know Act at a cost of $370 to $400. This would be used primarily for supervisory personnel. Motion by Councilmember Junker, seconded by Councilmember MacDonald to purchase a program for training regarding the "Right-to-Know Act" at an approximate cost of $370 - $400. (All in favor) r 6 City Council Minutes r August 6, 1985 Mr. Kriesel initiated a discussion of the Joint Powers Agreement as it relates to zoning. The City will have to recodify the zoning ordinances because the Joint Powers Agreement expires in January, 1986. Discussion followed regarding the best method for accomplishing this task. This item was tabled until a later date. Mr. Kriesel presented a letter of resignation from City Engineer Ken Meister who has resi9ned effective August 7, 1985. Mr. Kriesel submitted a job description for a Public Works Director for Council consideration. Discussion of qualifications for the position followed. Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to authorize advertisement for a Public Works Director with a closing date of September 3, 1985. (All in favor) The City Coordinator stated that a Public Hearing was inadvertantly omitted for the Washington Federal improvement. A public hearin9 is recommended to be held on September 3, 1985. Motion by Councilmember Junker, seconded by Councilmember Bodlovick to hold a public hearing on September 3, 1985 for the Washington Federal improvement. (All in favor) r Mr. Kriesel requested Council permission to advertise for a full-time building maintenance person; with some hours devoted to repair of parking meters. After discussion, the Council decided the following: Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to authorize an advertisement for a Building Maintenance/Parking Meter Repair person. (All in favor) Motion by Councilmember Kimble, seconded by Councilmember Junker to approve attendance by City Coordinator Kriesel at the Minnesota Public Employer Labor Relations Association's annual conference in Moorhead, Mn. at a cost of $175.00. (All in favor) It was brought to Council's attention that the George Siegfried Construction Co. has removed some city sidewalk to enable construction of the Washington Federal Savin9s Bank at 200 E. Chestnut St. and will be replaced when the construction is completed. r 7 City Council Minutes r August 6, 1985 ADJOURNMENT Motion by Councilmember Junker, seconded by Councilmember Kimble to adjourn the meeting at 9:05 P.M. (All in favor) Resol utions: No. 7497 - Directing Payment of Bills ATTEST: ~~ I Y L RK ~ r 8