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Home My WebLink About1987-09-22 CC MIN . . I . Ollwater ~ September 18, 1987 ME M 0 TO: FROM: SUBJECT: MAYOR AND COUNCIL MARY LOU JOHNSON, CITY CLERK SPECIAL COUNCIL MEETING - TUESDAY, SEPTEMBER 22, 1987; AND A BUDGET MEETING ON SEPTEMBER 24, 1987. This is ~ reminder to Council that a Special Meeting has been scheduled for Tuesday, September 22, 1987 at 4:30 P.M. in the Stillwater City Council Chambers to discuss the following: 1. Internal Workshop - Washington Square. 2. Budget Workshop. 3. Any other business Council may wish to discuss. Also, a Budget Workshop has been scheduled for Thursday, September 24, 1987 at 4:30 P.M. CITY HALL: 216 NORTH FOURTH STILLWATER. MINNESOTA 55082 PHONE: 612.439.6121 . SPECIAL MEETING STILLWATER CITY COUNCIL MINUTES September 22, 1987 4:30 p.m. The Meeting was called to order by Mayor Abrah_maon. Present: Councilmembers Bodlovick, Farrell, Opheim, and Kayor Abrahamson Absent: Councilmember Kimble Also Present: City Coordinator Kriesel Finance Director Caruso Comm. Dev. Director Russell City Attorney Magnuson Consulting Engineer Moore Recording Secretary Schaubach Others: Ron Langness Dan Nelson . INTERNAL WORKSHOP - WASHINGTON SOUARE Council held a workshop with Ron Langness and Dan discuss the WaShington Square Project in regard to the changes. Mayor Abrahamson opened the discussion by his concern regarding the financing of the project. Ron Langness summarized the financing plan. The developers propose $2.4 million in Tax Increment Financing ($800,000 over the amount .previously approved), $7.5 million in Industrial Development Bonds, and $7.5 million from sale of equlty to a prlvate investor. Nelson to proposed expresslng Communlty Development Director Russell explained the proposed ch~nges in the plan: 1) The most signlficant change would be the three-level parking garage, whlch will be designed to support future levels. 2) Conversion of several guest rooms to condominiums. The ratio would be 9 rooms:6 condos which would be sold, not rented. 3) City to purchase .Nelle property. for $263,000 to finance multiple deck construction. 4) New fallback option to improve 2nd Street parking lot, $600,000. . 5) City sell 2nd Street portion of parking lot for $1. 6) Developer has .alr rights. over parking structure for future development. 1) Clty owns .alr rlghts. over 2nd Street parklng lot. I . stillwater City Council Minutes Special Meetinq September 22, 1987 Mr. Russell also discussed the number and distribution of spaces in the new plan. Issues to be considered are: on Trinity property, parkinq for Rivertown Commons, and control availability. parkinq Parkinq parki~q Other areas of concern: . Public Improvement Costs estimate - $1,632,000 estimated by developers vs. $1,917,000 estimated by Short-Elliott-Hendrickson; supportable TIP amount; City securinq $800,000; letter of credit in the amount of $90,000 when the costs are over $100,000. OTHER BUSINESS City Coordinator Kriesel reported to the Council that an error had been made in the assessment roll for L.I. 242 IVest Sycamore Streetl, and he has scheduled the Public Hearing for Octnber 7. Motion by Councilmember Bodlovick, seconded by Councilmember Opheim to accept the assessment roll as shown in Schedule B for the Public Hearinq for L.I. 242. All in favor. Motion by Councilmember Opheim, seconded by Councilmember Parrell to adopt the appropriate resolution settinq the Public Hearinq for L.I. 242 on October 7, 1987 at 7:00 p.m.IResolution No. 78131 Ayes - Councilmembers Bodlovick, Farrell, Opheim, and Mayor Abrahamson Nays - None ASSESS~~T POLICY Councilmember Parrell requested the Council direct City Staff to prepare a written policy reqardinq special assessments to help the City Council deal with assessments in the future. Mr. Parrell was concerned about applyinq the same standards and methods of assessinq for future projects. Motion by Councilmember Farrell, seconded by Councilmember Opheim to direct City Staff to prepare a written policy reqardinq special assessments for Council review and possible adoption. All in favor. . SIDEWALK SNOW REMOVAL BIDS City Coordinator Kriesel presented the Council with the specifications for Sidewalk Snow Removal for the 1987-88 winter season and asked Council for authorization to advertise for bids for same. 2 . . . Stillwater City Council Minutes Special Meeting September 22, 1987 Motion by Councilmember Opheim, .econded byCouncil..~~ to advertise for bIds for Sidewalk Snow Removal ServIces. favor. BUILDIHG MOVIHG PERMIT REOUEST Motion by C~'..:;cllmember Bodlovick, seconded by Councll_lIIber Opheim to set a public hearing for 7:00 p.m. October 6, 19.7 for the purpose of determining whether a permit should be iss~~~ to Daniel and Carolyn Parker to move a house (Methodist ParsoDage) located at 805 Vest Myrtle Street to 513 West Oak street. All in favor. Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to recess the Special Meeting at 6:30 p.m. All in favor. EXECUTIVE SESSIOH The Council met in closed session to discuss a Vorker's Compensation Administrative Conference regarding a City employee. Special Meeting reconvened at 6:45 p.m. 1988 BUDGET WORKSHOP The Council met with Fire Chief Chial and Assistant Chief Siem, and Police Chief Hawhorter to discuss their respective Fire Department and Police Oepartment budget requests. Council adjourned the meeting at 8:30 p.m. Resolutions: Ho. 7813 - Setting the Public Hearing for L.I. 242 on October 7, 1987. u)~ ATTEST: ~ ~ ITY CLERK ~a..#.<t9~ HAYOR Submitted by: Shelly Schaubach Recording Secretary r SPECIAL HEETIMG STILLWATER CITY COUMCIL MINUTES September 22, 1987 4:30 p.m. The Meeting was called to order by Mayor Abrahamson. Present: Counci1members Bodlovick, Farrell, Opheim, and Mayor Abrahamson Absent: Councilmember Kimble Also Present: City Coordinator Kriesel Finance Director Caruso Co... Dev. Director Russell City Attorney Magnuson Consulting Bngineer Moore Recording Secretary Schaubach Others: Ron Langness Dan Melson INTERNAL WORKSHOP - WASHINGTON sonARE r Council held a workshop with Ron Langness and Dan discuss the Washington Square Project in regard to the changes. Mayor Abrahamson opened the discussion by his concern regarding the financing of the project. Ron Langness summarized the financing plan. The developers propose $2.4 million in Tax Increment Pinancing ($800,000 over the amount 'previously approved), $7.5 million in Industrial Development Bonds, and $7.5 million from sale of equity to a private investor. Melson to proposed expressing Co..unity Development Director Russell explained the proposed changes in the plan: 1) The most significant change would be the three-level parking garage, which will be designed to support future levels. 2) Conversion of several guest rooms to condominiums. The ratio would be 9 roo..:6 condos which would be sold, not rented. 3) City to purchase "Melle property" for $263,000 to finance multiple deck construction. r 4) New fallback option to improve 2nd Street parking lot, $600,000. 5) City sell 2nd Street portion of parking lot for $1. 6) Developer has "air rights" over parking structure for future development. 7) City owns "air rights" over 2nd Street parking lot. 1 (" stillwater City Council Minutes Special Meeting September 22, 1981 Mr. Russell also discussed the number and distribution of spaces in the new plan. Issues to be considered are: on Trinity property, parking for Rivertown Commons, and control availability. parking Parking parki.ng other areas of concern: Public Improvement Costs estimate - $1,632,000 estimated by developers vs. $1,911,000 estimated by Short-Elliott-Hendrickson; supportable TIP amount; City securing $800,000; letter of credit in the amount of $90,000 when the costs are over $100,000. OTHBR BUSIIIESS City Coordinator Kriesel reported to the Council that an error had been made in the assessment roll for L.I. 242 (West Sycamore street), and he has scheduled the Public Hearing for October 1. (' Motion by Councllmember Bodlovick, seconded by Councilmember Opheim to accept the assessment roll as shown in Schedule B for the Public Hearing for L.I. 242. All in favor. Motion by Counci1member Opheim, seconded by Councilmember Parrel1 to adopt the appropriate resolution setting the Public Hearing for L.I. 242 on October 1, 1981 at 1:00 p.m. (Resolution 110. 1813) Ayes - Councilmembers Bodlovick, parrell, Opheim, and Mayor Abrahauon lIays - 1I0ne ASSRSSWRN~ POLICY Councilmember Parrell requested the Council direct City Staff to prepare a written poliCY regarding special assessments to help the City Council deal with assessments in the future. Mr. Parrell was concerned about applying the same standards and methods of assessing for future projects. Hotion by Councilmember parrell, seconded by Councilmember Opheim to dlrect Clty Staff to prepare a wrltten pOlley reqardlnq special assessments for Council review and possible adoption. All in favor. r SIDEWALK SIIOW REMOVAL BIDS City Coordinator Kriesel presented the Council with the specifications for Sidewalk Snow Removal for the 1981-88 winter season and asked Council for authorization to advertise for bids for salle. 2 r Stillwater City Council Minutes Special Meetinq September 22, 1987 Motion by Councilmember Opheim, .econded by Council..mber Parrell to advertise for bide for sidevalk Snov Removal services. All in favor. BUILDING MOVING PRRHIT REQUEST Motion by Councilmember Bodlovick, seconded by Councilmember Opheim to set a public hearinq for 7:00 p.m. October 6, 1987 for the purpose of determininq vhether a permit should be issued to Daniel and Carolyn Parker to move a house (Methodist Parsonage) located at 805 West Myrtle Street to 513 West Oak Street. All in favor. Motion by Council..mber Bodlovick, seconded by Councilmember Farrell to recess the Special Meetinq at 6:30 p... All in favor. EXECUTIVE SBSSION The Council met in closed session to discuss a Worker's Compensation Administrative Conference reqardinq a City employee. Special Meetinq reconvened at 6:45 p.m. r 1988 BUDGRT WORKSHOP The Council met vith Pire Chief Chial and Assistant Chief Sie., and Police Chief Hawhorter to discuss their respective Fire Department and Police Department bUdqet requests. Council adjourned the meetinq at 8:30 p.m. Resolutions: No. 7813 - Setting the Public Hearing for L.I. 242 on October 7, 1987. A'1"l'EST: . jl~ ~ Z:J...~ ITY ~~K ~t::l;ffttJ~ MAYOR Submitted by: (' Shelly Schaubach Recording Secretary RECORD OF KXECIJTIVE SllSSION Date conv~n"d: ~lasday, September 22, 1981 TLOle cow.,en"d: b:30 p,m, Tirneadjourned: 7:15p,m. Members preaent: Bodlovick. ~arrell, Opheim and Mayor Abrahamson Members abs~nt: CounciLmember Kimble A.lso present: City \'.oordinator Kri~sel, City Atlorney Magnuson ~l.Lrpose of "><ecutive :Session: To discuss ~t.rateqy regarding unemploY"""nt compensation hearing for a discharged employee, Action taken: Direct.ed City Attorney to prepare an objection for work..r's cmnp benefits for discharged employee, , [.ttesL: ~ l,,~ C j {i h~- '--v<-<: vrlL--l~L-~ .- / Clty Coordinato,