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HomeMy WebLinkAbout2002-10-15 CC MIN CITY OF STILLWATER CITY COUNCIL MEETING NO. 02-22 October 15, 2002 REGULAR MEETING 7:00 P.M. Present: Absent: Councilmembers Milbrandt, Rheinberger, Zoller and Mayor Kimble Councilmember Bealka Others Present: City Administrator Hansen City Attorney Magnuson Police Chief Dauffenbach Fire Chief Kallestad Public Works Director Eckles Community Development Director Russell City Clerk Ward Press: Julie Kink, Courier Mayor Kimble explained Councilmember Bealka's absence and wished him a speedy recovery. APPROVAL OF MINUTES Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to approve the October 1, 2002 regular and executive session minutes. All in favor. PETITIONS,INDIVIDUALS, DELEGATIONS & COMMENDATIONS Information reqardinq Stillwater Area Schools levv - John Uppqren Mr. John Uppgren, District 834 School Board Member provided information on the upcoming ballot questions for the Stillwater Area Schools levy on the November 5, 2002 election ballot. Councilmember Rheinberger asked if the first question fails and the second question passes what happens then. Mr. Uppgren stated that question two is dependent of question one. Councilmember Zoller asked what exactly is the impact per household. Mr. Uppgren stated that the impact per household would be $200-$300 annually for five years based on $150,000 - $200,000 market value. He stated that there are stacking levies that will expire in the next five years and the education tax bills between now and 2007 will decline. If the levy passes it will still decline but will go up by the amount but will be lower because of the levies that will expire between now and 2007. STAFF REPORTS Mayor Kimble requested that Fire Chief Kallestad provide him with information regarding increases in insurance rates, water transfer time testing and that there is some concern on these items in the outlying communities and how the City will be addressing those issues. Fire Chief Kallestad stated that he would provide the Mayor with that information, Mayor Kimble reminded the audience of the Annual Fish Fry put on by the Fire Department on Friday, October 18, 2002 at the VFW. Councilmember Rheinberger asked for an update on the fire truck. Chief Kallestad that the truck should be completed and delivered November 13, 2002. Community Development Director Russell stated that a presentation regarding the 2,OM grant the City has applied for will be made to the Livable Communities Committee on Wednesday, October 16 and that the results of the award of that grant should be known by the end of October whether the City will receive that grant. He stated that Councilmember Milbrandt would be in attendance at the presentation. Public Works Director Eckles provided an update on the Public Works Facility. He stated that the subcontractor who was hired to do the earthwork has declared bankruptcy and, with all the rain, are behind on the grading. He stated that a new contractor has been hired and hope that the grading and seeding will be completed. Mr. Eckles also addressed Item 8 of the Consent Agenda regarding the quotes received for the office furnishings for the Public Works Facility and asked if the Council approved the Consent Agenda to award the contract for office furnishings to the low bidder, S & T Office products. City Attorney Magnuson stated that a resolution needs to be adopted calling for a public hearing on December 17, 2002 on the proposed adoption of a modification to the development program for Development District NO.1 and proposed development of TIF District NO.1 O. The reason for this is because the next meeting of the City Council on November 12, Council would have to approve the fiscal data that has to be mailed to the school district and County 30 days before the hearing so the setting of the hearing should be done at this time. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2002-235, calling for a public hearing by the City Council on the proposed adoption of a modification to the Development Program for Development District No.1 and the proposed establishment of Tax Increment Financing District NO.1 0 therein and the adoption of the Tax Increment Financing Plan thereof. All in favor Ayes: Nays: Councilmembers Milbrandt, Rheinberger, Zoller and Mayor Kimble None Page 2 on Absent: Councilmember Bealka City Administrator Hansen stated that the Washington County Historical Society is in agreement with the sale of the Boutwell Cemetery property which includes more land than just the cemetery, except that there is a 3% interest factor for payments over the next seven years and a clause for the City's benefit where the Historical Society will be responsible for the maintenance of the cemetery property in its present condition. He asked if Council wished to consummate the purchase. Motion by Councilmember Rheinberger, seconded by Councilmember Zoller authorizing the City Administrator to consummate the purchase of the Washington County Historical Society property known as Boutwell Cemetery and surrounding property and that the down payment shall be made from monies out of wetland replacement monies. All in favor. CONSENT AGENDA Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adopt the consent agenda and award the bid for the office furniture for the Public Works Facility to S & T Office Products. All in favor. Resolution 2002-228, directing payment of bills Resolution 2002-229, approving health insurance rates effective January 1, 2003 Resolution 2002-230, 2003 city contribution toward health insurance premiums for benefits eligible exempt employees Approval of request from Elks Lodge for Lily Lake Tennis Courts for sale of Christmas trees Resolution 2002-231, relating to financing of certain proposed projects to be undertaken by the City of Stillwater; establishing compliance with reimbursement bond regulations under the Internal Revenue Code Resolution 2002-232, approving amendment to contract with Washington County for trail grooming of Brown's Creek Nature Preserve ski trail Resolution 2002-233, Request to add two additional depositories for City funds Resolution 2002-234, approval of office furniture for public works facility UNFINISHED BUSINESS Possible second readinQ of Ordinance 930. an ordinance ReQulatino the Brinoino of Pets to Public Parks City Attorney Magnuson reviewed the ordinance, Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adopt Ordinance No. 930, an ordinance regulating the bringing of pets to public parks. All in favor. Ayes: Nays: Absent: Councilmembers Milbrandt, Rheinberger, Zoller and Mayor Kimble None Councilmember Bealka Page 3 of7 Recommendation for consultant for Historic Area Survev Councilmember Zoller asked Chairperson Howard Lieberman of the Heritage Preservation Commission if Councilmember Bealka's concerns were answered. Mr. Lieberman stated that he felt that Councilmember Bealka's concerns were answered. He explained the process for the request for proposals and that the commission advertised in the St. Paul and Minneapolis papers. He stated that investigators have to be approved by the State Historical Society. Mr. Lieberman stated that the top two proposals had a difference of $7,000 and that Empson Archives has done previous surveys and done satisfactory work and recommended Council accept the proposal. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt approving the proposal by Empson Archives for the architectural survey and evaluation of the east half of Churchill, Nelson & Slaughter's Addition. All in favor. Repair of Pizinqer Lift Station Public Works Director Eckles reviewed the history of the Pizinger Lift Station. He stated that an agreement has been reach with Ms. Kathleen Pizinger to update the lift station at the City's expense and then turn the lift station over to Ms. Pizinger as a private system. He also stated that Fuhr Trenching has submitted a proposal to upgrade the lift station for the amount of $11,000. Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger authorizing the upgrade of the Pizinger lift station, accepting the proposal of Fuhr Trenching and directing staff to prepare an agreement with Ms, Pizinger. All in favor. NEW BUSINESS Possible approval of transfer of Off-Sale Liquor License - Kinsel's Liquor Store Mayor Kimble reviewed the application for the transfer of the off-sale liquor license for Kinsel's Liquor Store. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to approve Resolution 2002-236, approving transfer of off-sale liquor license from Twin Investments, LLC to CG Enterprises, Inc., DBA: Kinsel's Liquor Store conditioned upon approval by police, fire finance, inspection departments, successful closing of the property and approval by Minnesota Liquor Control. All in favor. Ayes: Nays: Absent: Councilmembers Milbrandt, Rheinberger, Zoller and Mayor Kimble None Councilmember Bealka Page 4 of7 AuthorizinQ feasibility report for 2003 Street Improvements Public Works Director Eckles reviewed the proposed street improvements for 2003. Councilmember Zoller asked if this project would include sidewalk along Holcombe. Mr. Eckles stated that sidewalks along Holcombe would be part of the feasibility report. Motion by Councilmember Rheinberger, seconded by Councilmember Zoller to adopt Resolution 2002-237, ordering preparation of report for 2003 street improvements (Project 2003-02), All in favor. Ayes: Nays: Absent: Councilmembers Milbrandt, Rheinberger, Zoller and Mayor Kimble None Councilmember Bealka Authorizina storm water improvement for Boutwell Road drainaae problems Public Works Director Eckles stated that the department has been receiving calls on a drainage problem at 221 and 231 Boutwell Avenue and 310 Wildwood Court. He stated that it is proposed to install a storm sewer system through the yards and into the pond located north of Wildwood Court and west of Eagle Ridge Road. He stated that the affected property owners have agreed to provide the City with a right-of-entry agreement and utility easements. He also stated that Fuhr Trenching has submitted a proposal for the work in the amount of $17,500. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt adopting Resolution 2002-238, accepting the proposal and awarding the contract for Boutwell Road Drainage. All in favor. Ayes: Nays: Absent: Councilmembers Milbrandt, Rheinberger, Zoller and Mayor Kimble None Councilmember Bealka Possible approval of manaaement contract - Territorial Prison Cleanup City Administrator Hansen reviewed the proposed management contract for the Territorial Prison cleanup. Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger to adopt Resolution 2002-239, approving the agreement with Shaw-Lundquist Associates, Inc. All in favor. Ayes: Nays: Absent: Councilmembers Milbrandt, Rheinberger, Zoller and Mayor Kimble None Council member Bealka Page 5 of7 ReQuest for private street. Parkwood Lane. residential development - Tim Nolde Community Development Director Russell reviewed the request for a private street in the residential development proposed by Mr. Tim Nolde, He stated that Council has received requests for private streets and has approved the Liberty Townhomes private streets. He stated that staff concerns are that whether the streets are public or private is the lack of snow storage, therefore the association would have to truck out the snow and there is lack of street parking for guests, and that if the street is private utility easements to accommodate water, sewer, drainage and streets will be needed. He stated that if Council should approve the request, it should be clear to the owners and future owners that the streets are private. ReQuest for Citv support for Dept. Economic Trade and Development Grant for contamination cleanup at Lofts proiect site Community Development Director Russell stated that the developers of the Lofts of Stillwater are requesting support from the City for a $677,000 grant request from DTED and $108,000 grant from Met Council to pay site clean up costs. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2002-240, approval of application. All in favor. Ayes: Nays: Absent: Councilmembers Milbrandt, Rheinberger, Zoller and Mayor Kimble None Councilmember Bealka Motion by Councilmember Rheinberger, seconded by Council member Milbrandt to adopt Resolution 2002-241, authorizing contract signature, All in favor. Ayes: Nays: Absent: Councilmembers Milbrandt, Rheinberger, Zoller and Mayor Kimble None Councilmember Bealka COMMUNICA TIONS/REQUESTS ReQuest for Special Event. Nature Vallev Grand Prix, Stillwater Criterium Mayor Kimble reviewed the request for the Nature Valley Grand Prix. Chief Dauffenbach stated that some of the items requested cannot be accomplished such as barricades and fencing etc. and that at the previous event the applicant provided those items. Council member Milbrandt stated that these events cost the City money and that the City should charge to recoup costs for these events. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt directing staff to meet with applicants and bring the application back to Council at a future meeting. Page 6 of7 COUNCIL REQUEST ITEMS Councilmember Milbrandt requested that Public Works Director Eckles investigate the ditch on Boutwell Road because it was full of water and not running through the culvert ADJOURNMENT Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to adjourn at 8:24 p.m. d~~ Attest: ~ J.lOa1cG lane F. Ward, City Clerk Resolution 2002-228, directing payment of bills Resolution 2002-229, approving health insurance rates effective January 1, 2003 Resolution 2002-230, 2003 city contribution toward health insurance premiums for benefits eligible exempt employees Approval of request from Elks Lodge for Lily Lake Tennis Courts for sale of Christmas trees Resolution 2002-231, relating to financing of certain proposed projects to be undertaken by the City of Stillwater; establishing compliance with reimbursement bond regulations under the Internal Revenue Code Resolution 2002-232, approving amendment to contract with Washington County for trail grooming of Brown's Creek Nature Preserve ski trail Resolution 2002-233, Request to add two additional depositories for City funds Resolution 2002-234, approval of office furniture for public works facility Resolution 2002-235, resolution calling for a public hearing by the City Council on the proposed adoption of a modification to the Development Program for Development District No. 1 and the proposed establishment of Tax Increment Financing District NO.1 0 therein and the adoption of the Tax Increment Financing Plan therefore Resolution 2002-236, approving transfer of off-sale liquor license from Twin Investments, LLC to CG Enterprises, Inc., DBA: Kinsel's Liquor Store Resolution 2002-237, resolution ordering preparation of report for 2003 street improvements (Project 2003-02). Resolution 2002-238, accepting proposal and awarding contract for Boutwell Road Drainage Resolution 2002-239, approving agreement with Shaw-Lundquist Associates, Inc. Resolution 2002-240, approval of application Resolution 2002-241, authorizing contract signature Ordinance No. 930, an ordinance regulating the bringing of pets to public parks. Page 70f7