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HomeMy WebLinkAbout2002-05-07 CC MIN CITY OF STILLWATER CITY COUNCIL MEETING NO. 02-09 May 7,2002 REGULAR MEETING 4:30 P.M. The meeting was called to order by Mayor Kimble. Present: Absent: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble None Also present: City Administrator Hansen City Attorney Magnuson Public Works Director Eckles Fire Chief Kallestad Police Chief Dauffenbach Community Development Director Russell City Clerk Ward Press: Julie Kink, Courier PLEDGE OF ALLEGIANCE Mayor Kimble stated that a request by Council member Bealka to say the Pledge of Allegiance at the beginning of Council meetings is on the agenda for consideration. Council member Rheinberger stated that he felt that the pledge should be freely said, freely felt and done at certain occasions and not rnandated for every meeting. Councilmember Bealka stated that he defended the flag and felt very strongly that the pledge should be done at every meeting. Mayor Kimble expressed concern that the audience at home would not hear the Pledge of Allegiance because the Council's back would be toward the microphones. He also stated that he has no objection to having the pledge said at the meetings, but the logistics should be addressed. Motion by Council member Rheinberger not to say the pledge of allegiance at City Council meetings. Motion failed for lack of second. Councilmember Bealka stated that the Council should do what the rest of the community is doing. He stated that he would say the Pledge of Allegiance at the microphone so everyone could hear it and invite the people in the audience to join in saying the Pledge of Allegiance. Motion by Council member Bealka to say the pledge of allegiance at the 7:00 City Council meeting. Motion failed for lack of second. Council member Zoller stated that he does not object to doing the pledge, but he is concerned with freedom of speech and forcing people in the audience to say something that they may not believe in. He also stated that he did not think that City of Stillwater Council Meeting 02-09 May 7, 2002 saying it at every meeting is doing it for the right reasons, it could be done at special occasions. Councilmember Milbrandt agreed with Councilmember Zoller that he is not against saying the Pledge of Allegiance but that it should be done at special occasions Mayor Kimble suggested that someone be invited to lead the Pledge of Allegiance or if no one is available one of the Council members can lead. Motion by Councilmember Milbrandt, seconded by Council member Rheinberger to say the Pledge of Allegiance at the meeting before Memorial Day and directed staff to come back with other special dates and logistics recommendations. All in favor. Mayor Kimble stated that he would be honored if Council member Bealka would lead the Pledge of Allegiance at the May 21st meeting. Councilmember Bealka stated that it would be his honor. OTHER BUSINESS Library Fundina Discussion City Administrator Hansen stated that he has met with the Library Task Force to resolve parking concerns, operating cost of an expanded facility, and financial capability issues in their report. He stated that based on estimates developed by Dave MacGillivary of Springstead, that the project is feasible, however that the project would have an impact on the taxpayer and may affect other worthwhile projects reflected in the memo from Community Development Director Russell. Mr. Bill Hickey reviewed the parking issues based upon a report from the Collaborative Design Group. Ms. Lynne Bertalmio reviewed proposed operating costs for the expansion of the library. Mr. Dave MacGillivary reviewed the projected debt service, property tax impact, and debt limits. Mr. Richard Huelsman provided a summary of the proposed expansion. He stated that in order to get on the agendas of the various funding organizations they would need a commitment from the City on the funding and parking facility. Mayor Kimble informed the Library Task Force that if the present Council committed the funding for the parking facility and library expansion that future Councils are not bound by this commitment. Councilmember Rheinberger stated that he is against committing to the library expansion because he feels the libraries will become obsolete, with the internet providing more and more information, libraries are being consolidated, and there are other resources. He stated he sees a reduction in tax revenue, shifting demographics, 2 City of Stillwater Council Meeting 02-09 May 7, 2002 feels the library is not a core concern but rather a luxury, and the cost of $9 million for an expansion really concerns him. Motion by Council member Milbrandt, seconded by Councilmember Zoller directing staff to prepare resolutions approving the proposed Library expansion/renovation project and lower level parking facility and funding for the projects and place this item on the agenda within two to four weeks. Ayes: Council members Bealka, Milbrandt, Zoller and Mayor Kimble Nays: Councilmember Rheinberger Territorial Prison Update Mayor Kimble reviewed the request for a time extension of one year for the purchase of the Territorial Prison site and a that a grant is available to apply for Met Council Livable Communities planning money to conduct a housing feasibility study. Community Development Director Russell stated the request is for the Territorial Prison and the UBC site. Mr. Brian Sweeney, Project Manager, provided an update on the work of the developer. Motion by Council member Zoller, seconded by Councilmember Rheinberger approving the time extension to January 2003. All in favor. Motion by Council member Zoller, seconded by Council member Rheinberger adopting Resolution 2002-107, approving preliminary contract for private redevelopment of the Territorial Prison site with Territorial Place, LLC. All in favor. Ayes: Councilmember Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Livable Communities Grant Reauest - Territorial Prison Community Development Director Russell stated that the developer requests that the City apply for Met Council Livable Communities planning money to conduct a housing feasibility study for the Territorial Prison. He stated that the grant could be up to $70,000 with no local match. Motion by Councilmember Zoller, seconded by Councilmember Rheinberger adopting Resolution 2002-108, authorizing application for opportunity grants through the livable communities demonstration program. All in favor. Ayes: Council member Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None 3 City of Stillwater Council Meeting 02-09 May 7, 2002 STAFF REPORTS Chief Kallestad aave the Council a supplement report to the first readina of an ordinance reaardina prohibitina barbeaue arills on balconies of apartment buildinas City Engineer Eckles provided an update on the Public Works facility, reviewed possible future change orders, and the salt/sand building costs. He stated that the salt/sand engineered building costs were higher than he thought and that the contractor of the Public Works facility feels if the same design and materials are used for the salt/sand building that costs for the building would be under $200,000. Councilmember Milbrandt stated he would like to have this information presented in a memo form to Council. Mayor Kimble adjourned to executive session at 6:05 p.m. RECESSED MEETING 7:00 P.M. The meeting was called to order by Mayor Kimble. Present: Absent: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble None Also present: City Administrator Hansen City Attorney Magnuson Public Works Director Eckles Fire Chief Kallestad Police Chief Dauffenbach Community Development Director Russell City Clerk Ward Press: Julie Kink, Courier APPROVAL OF MINUTES Motion by Councilmember Rheinberger, seconded by Council member Bealka to approved the - April 16, 2002 regular minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Leaislative Update - Senator Bachmann Senator Bachmann stated that she had hoped to provide Council with a legislative update however the legislature is still in session, but that she would come back at a future meeting to provide the update. Senator Bachmann commended the Mayor, Council, Police, Fire, and Public Works crew for their assistance in the portraying of Stillwater on Good Morning America. She also commended Sergeant Felch and Officer Geving for their work in defusing a dangerous situation. 4 City of Stillwater Council Meeting 02-09 May 7, 2002 Relav for Life - Ralph Lewellen Mayor Kimble reviewed the Relay for Life for the fund raising for the American Cancer Society. Mr. Ralph Lewellen stated that the route would take them from White Bear Lake to north of Stillwater to P.D. Pappy's and then west on Myrtle to Mahtomedi. He also stated that he hoped that 100 motorcyclists would participate in this event. Reauest for outside merchandisina - Tires Plus Mr. Marty Koenning, manager of Tires Plus, reviewed his request for banners and a small tent at their location as part of a national promotion from May 16-19. Motion by Council member Rheinberger, seconded by Council member Bealka approving the banners and small tent and Tires Plus. All in favor. Veterans Memorial Committee reauest Mr. John Kraemer requested approval to install a limited number of pavers in the Pine Street public sidewalk for fund raising promotional purposes. Motion by Councilmember Rheinberger, seconded by Councilmember Zoller to approve the installation of pavers and that the committee coordinate this with the Engineering/Public Works department prior to installation. All in favor. Annual Heritaae Preservation Awards Mayor Kimble presented the annual Heritage Preservation Awards to the following: SPECIAL ACHIEVEMENT AWARD - James Melton for the old VFW Building - 124 North Main Street DESIGN AWARD - Donna, Steve, Stephanie and Will Bremer - 204 South Main Street - Joseph Wolf Buildings FACADE OF A BUILDING_- Sandy and Mike Hudson -129 Main North Street - Jarchow and York Building SIGNAGE - Steve Ghan -210 North Main Street - Let There Be Light Antique Lighting ARCHITECTURAL CONTRIBUTIONS TO STILLWATER - Michael McGuire - The renovation of the Brick Alley Building, renovation of the Commander Building, Renovation of building that houses River Rats and Camrose Hill Florists, The Dock Cafe, the Associated Eye Clinic, Desch Building Award of Valor - Seraeant Christopher Felsch and Certificate of Commendation for Scott Gevina Mayor Kimble presented the Award of Valor to Sergeant Christopher Felsch and a Certificate of Commendation for Scott Geving for their performance on March 21, 2002 dealing with a woman with a gun. 5 City of Stillwater Council Meeting 02-09 May 7, 2002 Proclamation - Stillwater Fiaure Skatina Davs - Mav 17-18 Mayor Kimble proclaimed May 17-18, 2002 as Stillwater Figure Skating Days. Certificate of Appreciation - Don Fixmer Mayor Kimble presented a certificate of appreciation to Don Fixmer. Mr. Fixmer has for 15 years covered the City Council meetings and various events for the City of Stillwater to be broadcast on cable. Mayor Kimble recessed the meeting at 8:20 p.m. Mayor Kimble reconvened the meeting at 8:30 p.m. CONSENT AGENDA Motion by Councilmember Bealka, seconded by Councilmember Rheinberger approving the Consent Agenda. All in favor. Resolution 2002-99, directing payment of bills Resolution 2002-100, accepting quotes and awarding contract for Public Works hoist installation project. Release of capital budget funds - Library Resolution 2002-101, abating outstanding assessments on Parcel No. 20.030.20.12.0005 Resolution 2002-102, approval of Change Order #5 Public Works Facility Project (Project 9619) Resolution 2002-103, approval of Valley Cruisers, Inc. contract Approval of installation of banner - Rivertown Arts Festival - April 26 - May 19, 2002 Approval of installation of banner - Lumberjack Days - June 28 - July 28, 2002 Approval of installation of banner - Taste of Stillwater - May 24 - June 17, 2002 Approval of installation of banner - Nature Valley Grand Prix Bicycle Race - May 14 - June 17,2002 Approval for Stillwater Hockey Booster Club to use the Aiple property for paid parking during Lumberjack Days Approval to apply for 2002 CLG Grant from State Historical Society Approval of scholarship grants for Heritage Preservation Commission members Resolution 2002-104, relating to financing of certain proposed projects to be undertaken by the City of Stillwater; establishing compliance with reimbursement bond regulations under the Internal Revenue Code Resolution 2002-105, approval of labor agreement between the City of Stillwater and Local No. 49, International Union of Operating Engineers, AFL-CIO Resolution 2002-106, Designating City Administrator as the Authorized Person for Minnesota Department Of Economic Security for Cash Requests Application for lawful gambling exempt permit for raffle on May 17, 2002 - Parents for Oak Park Approval of installation of banner - Rivertown Restoration Home Tour - August 30 - September 23, 2002 Approval of Permit to Sell 3.2 percent malt liquor at Lily Lake Ballfields - Chad Rogness, applicant 6 City of Stil/water Council Meeting 02-09 May 7, 2002 UNFINISHED BUSINESS Comments on T.H. 36 Partnership Studv Community Development Director Russell reviewed the alternative roadway designs that have been selected to evaluate impacts on roads and surrounding areas along Highway 36. He also stated that this study is also looking at parkway alternatives. He stated that a meeting will be held on May 8 and a public hearing is scheduled at Stillwater High School for May 22 to present the results of the Alternative Impact Analysis. Councilmember Milbrandt asked what the No-Build analysis was in the report under the Parkway Concept, and is consideration being given to parkway design and lower roadway speeds. Mr. Russell stated that the parkway is more of a design application than it is a change in the traffic lane configuration. He stated that the parkway alternative is still being considered. Council member Zoller explained that the final decision may be a combination of the three plans and parkway ideas. Handicapped Parkina at Mulberrv Point Community Development Director Russell reviewed the request for seasonal and handicap parking by Mr. Bill Buth, representative of Mulberry Point Yacht Club. He also stated that the City is continuing to pursue the purchase of railroad land for parking but at this time the request for three handicapped parking spaces on Mulberry Point would satisfy the needs of area users. Council member Zoller asked if parking would be banned on the rest of the circle. Mr. Russell stated that the no parking signs are not up yet, but was approved by Council. Councilmember Milbrandt asked if they can park their car there all day. Mr. Russell stated that handicap parking allows them to park and leave their car parked there all day. Police Chief Dauffenbach stated that statutes do not allow time limits on handicap parking. Councilmember Bealka asked if when the parking lot is improved would the three on the circle be removed. 7 City of Stillwater Council Meeting 02-09 May 7, 2002 Mr. Russell stated it could, it will depend on demand, but sees handicap parking in both areas. Motion by Councilmember Rheinberger, seconded by Councilmember Zoller to install signage for three handicap parking spaces on Mulberry Point. All in favor. NEW BUSINESS Approval of rubbish haulina contract with Waste Manaaement and establishina rate schedule Director of Administration Knauss reviewed the Solid Waste and Recycling Contract with Waste Management. She stated that the rates represent a 7% overall increase and that the rates will be maintained throughout the three year contract. Motion by Council member Bealka, seconded by Council member Rheinberger adopting Resolution 2002-109, approving the contract with Waste Management, Inc. Ayes: Council member Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Motion by Council member Rheinberger, seconded by Council member Bealka adopting Resolution 2002-110, establishing a monthly rate schedule for the collection of solid waste and recycling effective January 1, 2003 - December 31, 2005. All in favor Ayes: Councilmember Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None First readina of an Ordinance amendina Chapter 30 of the Stillwater Citv Code entitled Garbaae and Rubbish Director of Administration Knauss stated that the ordinance relating to garbage and rubbish is not consistent with the contract and that the rates are included in the ordinance. It would be more reasonable if the rates were set by resolution rather than by ordinance. Motion by Council member Rheinberger, seconded by Councilmember Milbrandt approving the first reading of an ordinance amending Chapter 30 of the Stillwater City Code entitled Garbage and Rubbish. All in favor. Ayes: Councilmember Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None First readina of an Ordinance adoptina Appendix II-K of the Minnesota Uniform Fire Code. prohibitina barbeaue arills on balconies of apartment buildinas Fire Chief Kallestad reviewed his request for the adoption of Appendix II-K of the Minnesota Fire Code relating to the issue of barbecue grills and open flame devises on balconies and patios of any structure containing more than three units. 8 City of Stillwater Council Meeting 02-09 May 7, 2002 Motion by Councilmember Rheinberger, seconded by Councilmember Bealka approving the first reading of an ordinance adopting Appendix II-K of the Minnesota Uniform Fire Code Storm Sewer Relocation reauest from Jim and Pollv Hov Public Works Director Eckles reviewed the request from Jim and Polly Hoy asking the City to participate in the cost of relocating the storm sewer on their property. He also stated that the cost to install the new pipe would be approximately $7500 and the Hoys are willing to contribute $1500 toward the cost of reinstallation. Funds are available in the storm water utility fund, an agreement needs to be approved and an easement granted by Jim and Polly Hoy. Motion by Councilmember Bealka, seconded by Council member Rheinberger adopting Resolution 2002-111, authorizing expenditure for new storm water pipe, contingent upon receipt of an easement for the storm water pipe. All in favor. Ayes: Council member Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt directing City Attorney Magnuson to prepare an agreement with Jim and Polly Hoy to address cost sharing, turf establishment and execution of an easement. All in favor. Street Iiaht reauest at Rutherford Road and Countv Road 12 Public Works Director Eckles reviewed the request of the developers from Liberty on the Lake regarding the installation of a streetlight at Rutherford Road and County Road 12. He also stated Washington County will share in the cost of this street light because it is on a County right-of-way. The County will be responsible for the installation and furnishing of the light, light pole and the mast arm and the City would be responsible for bringing the power supply to the service pole and the monthly electric bill. Mr. Eckles stated that developer (CPDC) would pay for the City's portion excluding the monthly power bill. Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger, adopting Resolution 2002-112, approving the agreement with Washington County. All in favor. Ayes: Councilmember Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Recommendation from Parks Board reaardina Staples Park and Canoe Storaae at Lilv Lake Community Development Director Russell stated that the Parks Board held a neighborhood meeting regarding Staples Park and that an improvement program will be presented to Council at a future meeting this summer. He also stated that the Board felt that the basketball court could be reconfigured with the north basket moved to the south so that both baskets are located away from the adjacent 9 City of Stillwater Council Meeting 02-09 May 7, 2002 residences where only half court games could be played. He stated that this configuration should accommodate younger age basketball players and would discourage young adult use. Community Development Director Russell stated that a request has been received by a resident to construct an 8-10 slot canoe storage rack at Lily Lake. He stated that the Park Board felt this would be a good idea and could make the lake access more available to residents. Motion by Councilmember Rheinberger, seconded by Councilmember Bealka approving the recommendations for Staples Park and the canoe storage at Lily Lake. All in favor. Approval of plans and specifications for 2002 seal coatina Public Works Director Eckles reviewed the 2002 seal coating project. He stated that the streets that would be affected would be Elm Street, Hickory Street, Sycamore Street, West St. Croix Street, Stillwater Avenue, Maple Street, Mulberry Street, Hillcrest Drive, 3rd Avenue South, 4th Avenue South, 5th Avenue South, St. Louis Street, Burlington Avenue and Dubuque Street. He also stated that in the past the City has piggybacked on the Washington County Seal Coat Project but that the County is not doing a seal coat project this year. Mr. Eckles stated that the cities of Bayport and Oak Park Heights have expressed an interest in being included with this project. He stated that the estimated total cost would be $190,000 with Bayport and Oak Park Heights' share being $115,000. Motion by Councilmember Zoller, seconded by Council member Rheinberger to adopt Resolution 2002-113, approve plans and specifications and ordering advertisement for bids for 2002 Seal Coat Improvement Project (Project 2002-03). All in favor. Ayes: Councilmember Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Meadowview/Amundson Sanitarv Sewer Connection Public Works Director Eckles reviewed the Meadowview/Amundson Sewer Connection project. He stated that by eliminating the lift station and installing a gravity line, the City would eliminate problems associated with lift stations such as loss of power, backflow of sewage into basement and one less lift station to maintain. Mr. Eckles stated staff requested three quotes and the low quote submitted was $19,742.25 by Fuhr Trenching. He stated that Rick Fuhr would be able to start on this project in three weeks which would allow staff time to acquire easements from property owners who are aware of the project and have indicated they are willing to give the City easements. This project would be funded by the Capital Outlay Fund. 10 City of Stillwater Council Meeting 02-09 May 7, 2002 Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2002-114, approving agreement with Fuhr Trenching for Meadowview/Amundson Sewer Connection. All in favor. Ayes: Council member Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None COMMUNICA TIONSIREQUESTS Receipt of resiqnation letter from Garv Funke - Water Board - Term Expires 6/30/02 Council received resignation letter from Gary Funke. Request from River Vallev Arts Council for support for Annual Stillwater Art Crawl Motion by Councilmember Rheinberger, seconded by Council member Bealka authorizing the $2,000 to support the Annual Stillwater Art Crawl. All in favor. Request to close certain streets - Hope House of St. Croix Vallev Motion by Councilmember Rheinberger, seconded by Councilmember Zoller approving the closing of North Everett Street at West Linden Street 0 West Cherry Street, including West Cherry Street to the dead end for their annual fund raising auction. All in favor. COUNCIL REQUEST ITEMS Councilmember Milbrandt commended Mayor Kimble on his hard work in preparation for Good Morning America. Mayor Kimble thanked all of the people that were instrumental in the successful portrayal of Stillwater on Good Morning America. ADJOURNMENT Motion by Councilmember Bealka, seconded by Councilmember Rheinberger to adjourn at 8:50 p.m. All in favor. Attest: 4~..u d ilJt2A~ Diane F. Ward, City Clerk ~ ~L ',mble. te 11 City of Stillwater Council Meeting 02-09 May 7, 2002 Resolution 2002-99, directing payment of bills Resolution 2002-100, accepting quotes and awarding contract for Public Works hoist installation project. Resolution 2002-101, abating outstanding assessments on Parcel No. 20.030.20.12.0005 Resolution 2002-102, approval of Change Order #5 Public Works Facility Project (Project 9619) Resolution 2002-103, approval of Valley Cruisers, Inc. contract Resolution 2002-104, relating to financing of certain proposed projects to be undertaken by the City of Stillwater; establishing compliance with reimbursement bond regulations under the Internal Revenue Code Resolution 2002-105, approval of labor agreement between the City of Stillwater and Local No. 49, International Union of Operating Engineers, AFL-CIO Resolution 2002-106, Designating City Administrator as the Authorized Person for Minnesota Department Of Economic Security for Cash Requests Application for lawful gambling exempt permit for raffle on May 17, 2002 - Parents for Oak Park Resolution 2002-107, approving preliminary contract for private redevelopment of the Territorial Prison site with Territorial Place, LLC. Resolution 2002-108, authorizing application for opportunity grants through the livable communities demonstration program. Resolution 2002-109, resolution approving contract with Waste Management, Inc. Resolution 2002-110, establishing a monthly rate schedule for the collection of solid waste and recycling effective January 1,2003 - December 31,2005. Resolution 2002-112, approving agreement with Washington County. Resolution 2002-113, approve plans and specifications and ordering advertisement for bids for 2002 Seal Coat Improvement Project (Project 2002-03). Resolution 2002-114, approving agreement with Fuhr Trenching for Meadowview/Amundson Sewer Connection. 12