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HomeMy WebLinkAbout2002-01-15 CC MIN CITY OF STILLWATER CITY COUNCIL MEETING NO. 02-02 January 15, 2002 SPECIAL MEETING 4:30 P.M. The meeting was called to order by Mayor Kimble at 4:30 p.m. Present: Councilmembers Bealka, Milbrandt, Zoller and Mayor Kimble Absent: Councilmember Rheinberger Also Present:City Administrator Kriesel Administrator Hansen City Engineer Eckles City Attorney Magnuson Fire Department Chief Kallestad Police Chief Dauffenbach Director of Administration Kadin City Clerk Ward Press: Julie Kink Stillwater Gazette OTHER BUSINESS Dave MacGillivray, Springsted Inc provided Council with information regarding the bond issuance and sale of $7,840,000 General Obligation Capital Outlay Bonds, Series 2002A. He also stated that the Moody's Investors Services has upgraded the City of Stillwater's bond rating to an A1 bond rating. He also stated that this rating reflects the City's growing tax base, favorable financial position, and moderate debt levels. The upgrading of this rating is a reflection of good financial management of Mr. Kriesel, the finance department, and current and previous councils. City Administrator Kriesel credited the reduction of bond rating to the finance department, Sharon Harrison and Council. Motion by Councilmember Zoller, seconded by Councilmember Milbrandt to adopt Resolution 2002-19, resolution authorizing issuance, awarding sale, prescribing the form and details and providing for the payment of $7,840,000 General Capital Outlay Bonds, Series 2002A. All in favor. Ayes: Nays: Absent: Councilmembers Bealka, Milbrandt, Zoller and Mayor Kimble None Councilmember Rheinberger Motion by Council member Zoller, seconded by Councilmember Milbrandt to adopt Resolution 2002-20, supplemental resolution relating to $7,840,000 General Obligation Capital Outlay Bonds, Series 2002A. All in favor. Ayes: Nays: Absent: Councilmembers Bealka, Milbrandt, Zoller and Mayor Kimble None Councilmember Rheinberger City Council Meeting No. 02-02 January 15, 2002 Parks & Open Space Task Force - Update Mr. Dave Junker provided an update on the progress of the Parks & Open Space Task Force. He stated that the task force has reviewed already prepared improvement plans, possible revenue sources and who benefits and who pays for the improvements. He also stated that Representative Holsten and Senator Bachmann have been contacted regarding the possibility of carrying a bill to support a proposed tax to help pay for the improvements. Representative Holsten and Senator Bachmann requested that a survey of the residents be done to see how the residents feel about it. Mr. Junker stated that the Cultural Enhancement Program developed by the task force was presented to the Chamber of Commerce and received unanimous support to proceed with the community survey. Mr. Junker stated that the task force is requesting up to $20,000 to prepare brochure to distribute to all City residents and businesses and conduct an attitude survey. Mr. Kevin LaCasse stated that this community survey would determine if we go to the next step and is not approval for the entire package. Mayor Kimble suggested that a member of the task force appear on the City Scene to explain the improvements and the revenue sources. Motion by Councilmember Bealka, seconded by Councilmember Milbrandt to adopt Resolution 2002-21, authorizing the expenditure for brochure and community survey for Cultural Enhancement Program by the Parks & Open Space Task Force. All in favor. Ayes: Councilmembers Bealka, Milbrandt, Zoller and Mayor Kimble Nays: None Absent: Council member Rheinberger Pavement ManaQement Civil Engineer Sanders reviewed the Pavement Management Program. He stated that approximately'/. of the City's 80 miles of streets were rated. He also stated that proposed 2002 Street Improvements would be in the Croixwood area. He recommended that continued budgeting of $1 M in capital improvement fund for future street projects and keep assessment rates at 50-60%. Mr. Sanders stated that the 5-year CIP shows that money is available for a street project in 2002 but because of the North Hill Sewer project, funds would not be available until 2004. He also stated that during 2003 where money is not available, State Aid roads such as Boutwell Road, Pine and Greeley Streets could be the street project for that year. Public Works Director Eckles stated that planning and continuation of funding for streets is very important. He stated that there may be a few streets that will deteriorate faster or that we have missed that may be need to be done sooner. Page 2 of 10 City Council Meeting No. 02-02 January 15, 2002 Councilmember Zoller asked if some smaller areas could be attached to this project such as a mill and overlay in some areas. Mr. Sanders stated that staff would work within the budget so this project could include some minor repairs. Mr. Eckles stated this could be done, but sometimes to do a mill and overlay could cause more problems if there is not much to work with. Council member Bealka asked about Brick Street and when that would be done. Mr. Eckles stated that that the next phase of the Lily Lake Improvement Project includes a section of Greeley Street that is in good shape and has a life of 5-6 years. He stated that it would be Council's decision on whether to get the life out of the street or move ahead with the Lily Lake project. Councilmember Bealka asked about affect on taxpayers. Mr. Eckles stated that the policy has been 60-40% assessment and the rest is paid by the City. Councilmember Milbrandt stated either way it comes from the taxpayer. Council member Zoller asked how it was determined to leave streets alone, reconstruct the streets or give a short-term fix. Mr. Eckles stated that he does not get calls to have to a street fixed. He stated that the streets that need to be reconstructed can sometimes be left alone and sometimes it is better to mill and overlay the streets that are not as bad. Council member Zoller referred to Morningside and stated that there is a section that should be milled and overlay until the rest goes bad. Mr. Eckles stated that the budget is not set up to do a mill and overlay as a maintenance project. Councilmember Milbrandt asked what if the assessment process was not used, increase the tax levy, and have an aggressive plan to do the streets. He also thanked Mr. Sanders for the planning document and complimented his work. Motion by Council member Zoller, seconded by Councilmember Milbrandt to adopt Resolution 2002-22, resolution ordering feasibility report for the 2002 street improvement project (Project 2002-02) and to add some small sections of streets that need repair to this project. All in favor. Ayes: Nays: Absent: Council members Bealka, Milbrandt, Zoller and Mayor Kimble None Councilmember Rheinberger Page 3 of 10 City Council Meeting No. 02-02 January 15, 2002 Conference Attendance Mayor Kimble reviewed the request for attendance at the International Association of Dive Rescue Specialists Annual Conference on February 2-9 in Cleveland, Ohio. Motion by Council member Bealka, seconded by Council member Zoller approving expenditure for the flight for attendance at the International Association of Dive Rescue Specialists Annual Conference. All in favor. REGULAR MEETING 7:00 P.M. The meeting was called to order by Mayor Kimble at 7:00 p.m. Present: Council members Bealka, Milbrandt, Zoller and Mayor Kimble Absent: Councilmember Rheinberger Also Present City Administrator Kriesel Administrator Hansen City Engineer Eckles City Attorney Magnuson Fire Department Chief Kallestad Police Chief Dauffenbach Director of Administration Kadin City Clerk Ward Press: Julie Kink Stillwater Gazette APPROVAL OF MINUTES Motion by Councilmember Bealka, seconded by Councilmember Milbrandt to approve the January 8, 2002 minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Update on Legislative Bill on the restriction of the sale and use of phosphorus fertilizer, and request for City assistance in funding lobbying efforts - Jim McGreevy Mr. Jim McGreevy, Larkin, Hoffman, Daly & Lindgren, Ltd., provided the history and overview of the Minnesota Water Quality Partnership in relation to the use of phosphorus lawn fertilizer. He stated that the Minnesota Water Quality Partnership is advocating the passage of legislation at the upcoming legislative session for a state-wide restriction on the sale and use of phosphorus lawn fertilizer. He requested the support of the City Council and requested funding from the City to assist in lobbying efforts. City Administrator Kriesel stated that the City has a fertilizer ordinance, and that the point of sale is the issue as far as enforcement. Motion by Councilmember Bealka, seconded by Councilmember Milbrandt authorizing the expenditure of $1 ,000 to the Minnesota Water Quality Partnership for lobbying efforts in the restriction of sale and use of phosphorus lawn fertilizer. All in favor. Page 4 of 10 City Council Meeting No. 02-02 January 15, 2002 Metropolitan Council - Bus Service Update Mr. Bruce Drier, Metropolitan Council, provided Council with an update on bus services for the City of Stillwater. He stated this change would be advertised so that residents and current riders are aware of the change. Mr. Drier stated that notification would be done to inform the community. He also stated that the changes would be in effect on March 16, 2002. Presentation of retirement plaque to Nile Kriesel, Citv Administrator Mayor Kimble presented a retirement plaque to Nile Kriesel. He thanked and commended Mr. Kriesel for his service to the City for over 23 years. Previous Councilmembers Thole and Cummings were present and thanked Mr. Kriesel for his dedication to the City of Stillwater. City Administrator Kriesel thanked the present and past Councils, staff, and his family. Mayor Kimble recessed the meeting at 7:40 p.m. Mayor Kimble reconvened the meeting at 8:15 p.m. OPEN FORUM Mr. David "Choc" Junker expressed concern on the size of Lumberjack Days and stated that the hiring of additional police officers would be unnecessary if the event was scaled back to its original concept of a community celebration. Mayor Kimble stated that the event has been scaled down from 2001 and that the Lumberjack Days Association would be paying for the extra police officer costs, not the City. Mr. Junker asked about the costs of the Greeley Street Lift Station. He stated that work was done a couple of years ago and wondered why it was being fixed again. Public Works Director Eckles explained that a couple of years ago improvements were done to the lift station to enlarge the wet wells so that the pumps would not have to run as often. He stated that the work done recently was to replace the pumps because they were worn out due to the small size of the wet well prior to its enlargement. STAFF REPORTS Public Works Director Eckles provided an update on the Public Works Facility. City Administrator Kriesel stated that the City and Tim Nolde have discussed whether Mr. Nolde should be reimbursed for part of the construction of an outlet to Brewer's Pond. He stated that during meetings with Nolde a compromise has been reached that staff feels is Page 5 of 10 City Council Meeting No. 02-02 January 15, 2002 fair and that Mr. Nolde has agreed to pay $23,133.60 of the engineering and legal expenses owing on the project if the City allows a credit of $15,000 on the remaining fees. Motion by Councilmember Bealka, seconded by Council member Milbrandt to adopt Resolution 2002-23, a resolution approving settlement of dispute. All in favor. Ayes: Nays: Absent: Councilmembers Bealka, Milbrandt, Zoller and Mayor Kimble None Councilmember Rheinberger CONSENT AGENDA* Motion by Council member Bealka, seconded by Council member Milbrandt to approve the Consent Agenda. All in favor. Ayes: Nays: Absent: Councilmember Bealka, Milbrandt, Zoller and Mayor Kimble None Councilmember Rheinberger Resolution 2002-10, directing payment of bills Resolution 2002-11, appointing Chantell Knauss as Deputy City Clerk and Larry D. Hansen as Acting City Clerk Resolution 2002-12, appointing Larry D. Hansen as treasurer for the City of Stillwater Resolution 2002-13, approval of Change Order #2 for Public Works Facility project Request to purchase one Hurst Cutting Tool and hose assembly - Fire Department Request to purchase new OSHA approved bleachers for Lily Lake and Northland ballfields Resolution 2002-14, approving legislative consulting services for the year 2002 Resolution 2002-15, approving job classification point values Resolution 2002-16, approval of Pay Equity Report (available Monday) Resolution 2002-17, appointing Larry Hansen City Administrator Resolution 2002-18, appointing Nile Kriesel Deputy City Administrator Request to purchase computers - Administration & Fire Departments UNFINISHED BUSINESS Report on Orleans Liqhtinq Assistant City Engineer Sanders reviewed the feasibility report on Orleans Street Lighting. He stated that Most improvement projects in the City normally receive a portion or all its funding through assessing the project to the affected property owners and that this project area is a bit different than most in the City, Orleans Street it is located in an area where the north half of the street is zoned residential and the south half is zoned industrial. He stated that City has not assessed residential properties for street lights but that improvements in the Industrial Park are generally assessed 100% to the property owner. Mr. Sanders stated that because Orleans Street is a designated State Aid Street, funding is available to pay all or most of the cost associated with the project. Since the project would be designed by Excel Energy Outdoor Lighting, and not public bid, we would enter into a force account to get State Aid Funding. He also stated that if the City were to choose this Page 6 of 10 City Council Meeting No. 02-02 January 15, 2002 way of funding, Council needs to decide on how much of the State Aid Funding should be used. He stated that State Aid Funds have been used for new street construction, street reconstruction, and street rehabilitation projects and our funding would be less due if funds were used for this street lighting project. He stated that the staff recommends Option 3. Councilmember Milbrandt asked if there is an increased cost difference if it is chosen to put in a light in Benson Park or in six months. Mr. Sanders stated that the cost from last year to this year has gone up 10-15%. Councilmember Bealka stated he felt Option 4 is giving all affected areas including the park the necessary lighting. Mr. Sanders stated that Option 4 contains the light in Benson Park. He stated that State Aid could be used for the lights on Orleans, but will not pay for the Benson Park light. City Administrator Kriesel stated that he felt that Option 4 is a very good option. He asked if there is development to the south could additional lights be installed. He stated that there would be funding for Option 4. Mr. Sanders stated that additional lights on the south would be beneficial when that area is developed. Councilmember Milbrandt asked what feedback has been received from the neighborhood with a light in the middle of the park and asked what type of light would be placed in the park. Mr. Sanders stated that the light would not be a street light, but a smaller light that would not be as large as the lights along Orleans Street. Mr. Gary Kriesel provided information relating to problems and concerns to Benson Park. Councilmember Zoller asked what other parks have lights and has complaints been received on these lights Public Works Director Eckles stated that there are lights in some of the other parks and staff has received complaints. He also stated that Council may want to receive input on this issue from the neighbors before making a decision on the Benson Park light. Motion by Council member Bealka, seconded by Councilmember Zoller to adopt Resolution 2002-24, accepting report and ordering improvement and preparation of plans and specifications for Industrial Park Orleans Street Lighting Project (Project 2002-13B) and asked Mr. Gary Kriesel to survey the neighborhood and bring the results back to Council. All in favor. Ayes: Nays: Absent: Council member Bealka, Milbrandt, Zoller and Mayor Kimble None Councilmember Rheinberger Page 7 of 10 City Council Meeting No. 02-02 January 15, 2002 Street DesiQn for NvberQ Development. Carnelian Street North Public Works Director Eckles reviewed the proposed street design for Carnelian Street North concerning the Nyberg Development. He stated that the plans submitted by the developer shows concrete curb and gutter on the developer's side and blacktop curb on the side bordering the existing three homes and raises the question should concrete curb and cutter go on the side bordering these homes. He stated that normal development, the City requires the land developer to make all necessary improvements to serve the development and fit it within the existing neighborhood. He also stated that staff has reviewed the plans and for approximately $1,500 additional curb and gutter could be installed adjacent to the existing homes and that concrete curb and gutter has a life span of over 50 years compared to blacktop curb which often lasts less than 15 years. Mr. Eckles also stated that since the whole area will be disturbed by the project, it would be beneficial to make permanent improvements and asked for Council direction on the funding of placing concrete curb and gutter. Councilmember Zoller stated that concrete curb and gutter should be placed. Mayor Kimble stated that he felt that the costs associated with a public hearing and assessment process would exceed the $1500 cost and that maybe the City should absorb this cost. Council member Bealka stated that he felt that the developer should place the curb and gutter and absorb the cost. City Attorney Magnuson stated that the City standard is concrete curb and gutter. Council member Milbrandt stated that the resident's value would go up with concrete curb and gutter and an assessment of $600 for a new street and concrete curb and gutter does not seem unreasonable. Motion by Councilmember Zoller, seconded by Councilmember Bealka directing staff to assess the developer. Ayes: Nays: Absent: Council member Bealka, Zoller and Mayor Kimble Council member Milbrandt Council member Rheinberger NEW BUSINESS Approval of ManaQement AQreement with St. Croix Caterers for the manaQement of St. Croix Vallev Recreation Center and Lilv Lake Arena City Administrator Kriesel reviewed the management agreement for the St. Croix Valley Recreation Center and Lily Lake Arena. He stated that 2001 revenues have increased and Page 8 of 10 City Council Meeting No. 02-02 January 15, 2002 that expenditures have gone down. Mr. Kriesel recommended approval of the agreement. He recommended approval but suggested that the agreement coincide with the City's budget year to end on December 31. Councilmember Milbrandt stated that the Parks Board is very pleased with the management. Motion by Councilmember Milbrandt, seconded by Council member Zoller to adopt Resolution 2002-25. approving management agreement with St. Croix Caterers contingent upon Parks Board review. All in favor. Ayes: Nays: Absent: Councilmember Bealka, Milbrandt, Zoller and Mayor Kimble None Council member Rheinberger COMMUNICATIONS/REQUESTS Letter from Washinoton County Historical Society - Boutwell Cemetery site Mayor Kimble reviewed the letter from Washington County Historical Society formally withdrawing their proposal for the Boutwell Cemetery site. Council directed City Attorney Magnuson to prepare a letter to the Washington County Historical Society explaining the comprehensive plan/zoning pertaining to the cemetery property Memo from Nile Kriesel Mayor Kimble acknowledged Mr. Kriesel's last memo thanking the City for his 23 years of employment. COUNCIL REQUEST ITEMS Councilmember Milbrandt asked Public Works Director Eckles if he has heard from Mr. Campbell regarding his assistance in the North Hill project. Mr. Eckles stated that he has heard from Mr. Campbell and he has indicated he wishes to start a program to pursue what he calls the Brown's Creek Protection Initiative and asks that the City to work with him and be willing to testify at the legislature. He stated that he told Mr. Campbell that the City is not moving forward on the project until some of the issues can be resolved. He also stated that a neighborhood meeting will be held on February 6 at 7:00 p.m. City Administrator Kriesel reviewed the upgrading of the bond rating. Mr. Kriesel also commended and thanked Council and staff. Page 9 of 10 City Council Meeting No. 02-02 January 15, 2002 ADJOURNMENT Motion by Councilmember Zoller, seconded by Councilmember Milbrandt to adjourn the meeting at 9:11 p.m. All in favor. r dfL. <mble,~ A TTE;T: j) ~~dkJ~ Diane F. Ward, City Clerk Resolution 2002-10, directing payment of bills Resolution 2002-11, appointing Chantell Knauss as Deputy City Clerk and Larry D. Hansen as Acting City Clerk Resolution 2002-12, appointing Larry D. Hansen as treasurer for the City of Stillwater Resolution 2002-13, approval of Change Order #2 for Public Works Facility project Resolution 2002-14, approving legislative consulting services for the year 2002 Resolution 2002-15, approving job classification point values Resolution 2002-16, approval of Pay Equity Report Resolution 2002-17, appointing Larry Hansen City Administrator Resolution 2002-18, appointing Nile Kriesel Deputy City Administrator Resolution 2002-19, resolution authorizing issuance, awarding sale, prescribing the form and details and providing for the payment of $7,840,000 General Obligation Capital Outlay Bonds, Series 2002A Resolution 2002-20, supplemental resolution relating to $7,840,000 General Obligation Capital Outlay Bonds, Series 2002A Resolution 2002-21, authorizing the expenditure for brochure and community survey for cultural enhancement program by the Parks & Open Space Task Force Resolution 2002-22, resolution ordering feasibility report for the 2002 Street Improvement Project (Project 2002-02) Resolution 2002-23, a resolution approving settlement dispute Resolution 2002-24, accepting report and ordering improvement and preparation of plans and specifications for Industrial Park Orleans Street Lighting Project (Project 2002-13B) Resolution 2002-25, approving management services agreement for the St. Croix Valley Recreation Center for the period beginning May 1, 2002 and ending April 30, 2003 Page 10 of 10