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HomeMy WebLinkAbout2002-01-08 CC MIN CITY OF STILLWATER CITY COUNCIL MEETING NO. 02-01 January 8, 2002 4:30 P.M. REGULAR MEETING The meeting was called to order by Mayor Kimble at 4:35 p.m. Present Council members Bealka, Milbrandt, Zoller and Mayor Kimble Absent Councilmember Rheinberger Also Present City Administrator Kriesel City Engineer Eckles City Attorney Magnuson Fire Department Chief Kallestad Police Chief Dauffenbach Director of Administration Kadin City Clerk Ward Press: Julie Kink Stillwater Gazette OTHER BUSINESS Discussion on Lumberiack Davs with Mr. Dave Eckberq Mr. Dave Eckerg, Lumberjack Days Association, reviewed the tentative schedule and his proposal for Lumberjack Days 2002 and 2002 Fireworks proposal. He requested that the City contribute $15,000 to help with the cost of the fireworks on July 4 and July 28 and the City to act as conduit for Fireworks contributors the Margaret Rivers Fund and maybe the Bayport Foundation (which Anderson Windows contributes) Councilmember Zoller asked what would be the anticipated crowd for Air Supply. Mr. Eckberg stated that he felt that the crowd would be similar to the 2000 band America that was approximately 18-20,000. City Administrator Kriesel stated Mr. Eckberg's proposal addresses reimbursing the City for police protection and requests a loan of $6,000 that will be repaid to the city on September 1,2002. Police Chief Dauffenbach reviewed the need for extra police services during Lumberjack Days. He stated that after last year's Lumberjack Days he requested $33,000 for additional police services for Lumberjack Days 2002 and that number was based on his estimate of the crowd last year, which is 1 officer per 1000 visitors. He also stated that his estimate includes 45 officers for Saturday night, 36 officers for Friday and Sunday night, and 20 officers for Thursday night. He stated that by posting overtime in other police departments and has them assigned to the City of Stillwater and the City would pay the respective departments for the officers. Payment would be based on actual costs of the officer and the department. Mr. Eckberg stated that the Lumberjack Days would reimburse the city for costs of any additional police protection costs. Councilmember Milbrandt asked if Mr. Eckberg was anticipating a $33,000 cost. City Council Meeting No. 02-01 January 8, 2002 Mr. Eckberg stated maybe not $33,000 but between $20,000 - $25,000. This is not going to be a city expense. Councilmember Zoller stated that this would be a pass through. Mr. Eckberg stated that would be correct. Mayor Kimble stated that Chief Dauffenbach would need a couple months to post ads at various city police departments. Chief Dauffenbach stated that he could put together a policeing plan for Lumberjack Days with a very accurate projection of cost for Mr. Eckberg, contact the appropriate agencies and if any contracts are needed have City Attorney Magnuson draft those agreements. Mayor Kimble stated that a provision should be included to provide minimum hours in case of inclement weather and the extra police are not needed. Council member Zoller asked if Lumberjack Days is being expanded to four nights. Mr. Eckberg stated that it has been four nights in the past, but what they want to do is have a low-key Home Town night and use Wednesday as park set-up. The setup will include cyclone fencing because the snow fence used last year came down right away. Council member Milbrandt asked about Lowell Park improvements. Public Works Director Eckles stated that with the developments of the construction of Levee Wall Phase III that improvements it would not be feasible to do park improvements if construction of the Phase III Levee Wall will be done. Councilmember Milbrandt asked if we could do something to simulate sidewalk or pathways. Mayor Kimble stated that aisles need to be delineated because that was part of the problem last year. Fire Chief Kallestad stated that something needs to be figured out for access emergency vehicles. Councilmember Bealka asked about advertising on the radio. Mr. Eckberg stated that advertising should not be as much as it was in 2001. He also stated that they are scaling back from 2001 for 2002 and that if 2002 strains us we will scale back again in 2003 until we get it to a level we are comfortable with. Councilmember Zoller stated that it is the overflow, not just necessarily downtown that is a problem of people doing things they shouldn't be doing. Mr. Eckberg stated they are doubling the port-a-potties and taking all the related costs for all port-a-potties, they don't want the four the City has provided in the past and will Page 2 of 10 City Council Meeting No. 02-01 January 8, 2002 distribute them in public areas. He also stated that we want it to be more manageable but still fun. Motion by Councilmember Milbrandt, seconded by Council member Bealka directing City Attorney Magnuson to prepare an agreement outlining Mr. Eckberg's proposal and bring back to Council for approval. All in favor. Leqislative Consultant - Ed Cain Mr. Ed Cain, Legislative Associates reviewed the City's legislative options for 2002. He reviewed the Levee Wall Phase III project and stated that the Corps has agreed to release the $2M appropriated by Congress to begin work on this project. He also reviewed funding from the State on this project. Mr. Ed Cain reviewed legislative options for the Territorial Prison Wall repair, Brown's Creek and development of the Riverfront (Ai pie property). City Administrator Kriesel stated that he is concerned about the budget and the total proposed fees if everything is included in Mr. Cain's contract and stated that maybe priorities should be set in regard to the lobbying efforts. He also stated that Mr. Cain has done a good job in the past. Councilmember Milbrandt stated that the armory was not on a priority list that Council developed. Councilmember Zoller stated that the Levee Wall should be a priority and the others we have to look at and he doesn't think we will get very far at the State level. Councilmember Bealka stated that the armory would not be on his priority list and that it was his understanding that Senator Bachmann would help us with the Territorial Prison wall. He also stated he didn't want to see a bridge built after we built a park on the Aiple property and that the Territorial Prison wall needs to be done so the development of the Territorial Prison can proceed. Mayor Kimble provided history on the armory issue, which has been ongoing for 18 years. He stated that this would be the best time to pursue this armory because of the defense money being spent. He stated that the key to the project is contact and believes that Mr. Cain should provide that contact to show we have interest so that we are not placed down on the priority list. He also stated that the armory provides an economic base as well. Motion by Council member Milbrandt, seconded by Councilmember Zoller directing staff to prepare an agreement with Mr. Cain to include authorization for Item 1 a and Item 1 c, and Item 1 b and Item 1 d under general services as approved by the City Administrator and report to Council as appropriate. All in favor. STAFF REPORTS Mayor Kimble stated he received a complaint from a resident regarding people using a walking path as roadway and high speed to get from the Nolde development to the next Page 3 of 10 City Council Meeting No. 02-01 January 8, 2002 development. He asked Chief Dauffenbach to coordinate with Public Works Director Eckles for the installation of post barricades and monitor the speed in this area. Fire Chief Kallestad provided a brief update on Fire Department responses for 2001. He stated that an annual report would be available for Council at a future meeting. Request to authorize preparation of plans and specifications and authorization for bids for Fire Department Ladder Truck (moved from 7:00 p.m. meetinq) Fire Chief Kallestad reviewed the request for authorization for preparation of plans and specifications and advertisement for bids for a ladder truck. Motion by Councilmember Milbrandt, seconded by Council member Zoller adopting Resolution 2002-04, ordering preparation of plans and specifications for Fire Department Ladder Truck and authorizing advertisement for bids. All in favor. Ayes: Nays: Absent: Councilmember Bealka, Milbrandt, Zoller and Mayor Kimble None Councilmember Rheinberger Public Works Director Eckles stated that a North Hill task force meeting will be held on February 6, 2002 at 7:00 p.m. and invited Council to attend. Public Works Director Eckles stated that Bonestroo is almost finished with the plans for the next phase of the McKusick Ravine project and that in the past it was mentioned that the neighborhood wanted to be involved in this project. He asked for Council how to proceed on this issue. Councilmember Milbrandt stated that the Park Board may be considering it at their next agenda and that it may be feasible to hold the neighborhood meeting at the Park Board meeting. Council directed Mr. Eckles to coordinate with Mr. Russell for placement on the Park Board agenda. City Administrator Kriesel informed the Council that he has had inquiries on the City's property located east of the St. Croix Recreation Center. He requested that Council make a determination what to do with the property so that future inquiries can be answered. Council directed that a staff report on this be prepared and ask the Park Board for their input. City Administrator Kriesel informed Council that there would not be an executive session. Mayor Kimble requested that Council consider a pay raise for City Administrator Kriesel. Motion by Councilmember Zoller, seconded by Councilmember Bealka to adopt Resolution 2002-05, authorizing salary increase for Nile Kriesel, City Administrator. All in favor. Page 4 of 10 City Council Meeting No. 02-01 January 8, 2002 Ayes: Nays: Absent: Councilmember Bealka, Milbrandt, Zoller and Mayor Kimble None Councilmember Rheinberger Mayor Kimble recessed the meeting at 6:05 p.m. RECESSED MEETING 7:00 P.M. The meeting was called to order by Mayor Kimble at 7:15 p.m. Present: Councilmembers Bealka, Milbrandt, Zoller and Mayor Kimble Absent: Council member Rheinberger Also Present: City Administrator Kriesel City Engineer Eckles City Attorney Magnuson Fire Department Chief Kallestad Police Chief Dauffenbach Community Development Director Russell City Clerk Ward Press: Julie Kink APPROVAL OF MINUTES Motion by Councilmember Bealka, seconded by Councilmember Milbrandt to approve the December 18, 2001 regular and executive session minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Presentation of retirement plaque to Kurt Swanson - Fire Department Mayor Kimble and Fire Chief Kallestad presented a retirement plaque to Richard "Kurt" Swanson for his 32 years of service to the City of Stillwater. Mayor Kimble commended Mr. Swanson for his dedication to the community. CONSENT AGENDA City Administrator Kriesel requested that Item 10 of the Consent Agenda be removed to allow review and comments by the incoming City Administrator. Motion by Councilmember Bealka, seconded by Councilmember Milbrandt to approve the consent agenda with the elimination of Item 10. All in favor. Ayes: Nays: Absent: Councilmember Bealka, Milbrandt, Zoller and Mayor Kimble None Councilmember Rheinberger Resolution 2002-01, directing payment of bills Page 5 of 10 City Council Meeting No. 02-01 January 8, 2002 Resolution 2002-02, relating to financing of certain proposed projects to be undertaken by the City of Stillwater; establishing compliance with reimbursement bond regulations under the Internal Revenue Code Resolution 2002-03, reapportioning special assessments for Parcel No. 28.030.20.12.0086 to Parcel No. 28.030.20.12.0105 pursuant to combing lands Request to purchase 2002 squad cars from State bid Request to purchase a lawn tractor with snow blower and a 1/2 ton pickup truck from State bid. Request to carry over 2001 Capital Outlay money into 2002 Capital Outlay - Recreation Center Approval of Utility Bill Adjustments - Sewer Charges Request for approval to attend American Planning Association National Planning Conference - Chicago - April 13-17, 2002 Approval to purchase seven computers (Finance, Police, and Administration) ResolutioR 2002 04, <lElopting Invm:tment Policy PUBLIC HEARINGS Installation of streetliqhts on Curve Crest Boulevard from Washinqton Avenue to 700 feet to the west (Curve Crest Boulevard Industrial Park Street Liqhtinq Proiect, Proiect 2000-13A) Public Works Director Eckles stated that the project involves the installation of four streetlights on Curve Crest Boulevard. He stated that four properties would be affected, the City property, Simonet's Furniture, Brines and Sutler's Wine and Spirits. Mr. Eckles stated that the estimated project cost is $21,906 and that the project would be assessed 100% to the affected properties at cost of $5476.50 each. Mayor Kimble opened the public hearing. There were no public comments. Mayor Kimble closed the public hearing. Council member Milbrandt asked if we will incur extra costs if lights are put in now and then install sidewalks in this area. Public Works Director Eckles stated that at a meeting in the near future staff would be presenting an updated feasibility report of installing a walkway in this area. He stated that staff could work with Excel Energy on the installation of the lights should the walkway project be ordered. Motion by Councilmember Milbrandt, seconded by Councilmember Bealka adopting Resolution 2002-06, ordering improvements and preparation of plans and specifications for Curve Crest Boulevard Industrial Park Street Lighting Project (Project 2000-13A). All in favor. Ayes: Councilmember Bealka, Milbrandt, Zoller and Mayor Kimble Nays: None Page 6 of 10 City Council Meeting No. 02-01 January 8, 2002 Absent: Councilmember Rheinberger Case No. SUB/01-56. reauest from Stillwater Properties. LLP. for a subdivision of an existina 10Ustructure into 11 condominium units and one common area located at 6750 Stillwater Blvd. in the CA. General Commercial District Community Development Director Russell reviewed the request from Stillwater Properties for the subdivision from an existing lot and building into 11 condo unites and a common area. He stated that no changes to the structure would take place and that individuals would own the individual spaces. He also stated that the Planning Commission recommended approval. City Attorney Magnuson stated that he talked to Steve Berndt, representing the developer as agreed to put the language of the covenants/deed restrictions in the condominium documents. Mayor Kimble opened the public hearing. Ms. Beth Schwintek, 2327 Hidden Valley Lane stated that her concern is that this does not turn into living space. Mayor Kimble stated that it would not be residential living space and that many businesses are starting to own the space rather than lease. Ms. Schwintek complained about the maintenance of the area and is concerned with the Oasis canopy lights that it lights up their yard. Ms. Schwintek asked about fur trees that were suppose to be a barrier. They have been taken down because of a disease. She was wondering if they would be replaced. Mayor Kimble informed Ms. Schwintek to contact Community Development Director to see if the deed restrictions address these issues. He also stated he hoped that the office associations will maintain the property and building. Mr. Steve Berndt, attorney for Stillwater Properties stated that he will make the changes in the declarations include the deed restrictions. There is no retail operations allowed or anything related to residential. Mayor Kimble closed the public hearing. Motion by Councilmember Milbrandt, seconded by Council member Zoller to adopt Resolution 2002-07, approving subdivision for property located at 6750 Stillwater Boulevard. All in favor. Ayes: Nays: Absent: Council member Bealka, Milbrandt, Zoller and Mayor Kimble None Councilmember Rheinberger Page 7 of 10 City Council Meeting No. 02-01 January 8, 2002 Case No. CPN01-02. Request from Anchobavpro. Inc. Tim Nolde, for a Comprehensive Plan Amendment chanqinq land use desiqnation of 4.15 acres of land located adiacent to County Road 5 and Parkwood Lane from Attached Sinqle Familv Residential to Medium Densitv Residential. Case No. ZAM/01-05. Request from Anchobavpro, Inc, Tim Nolde, for a Zoninq Map Amendment chanqinq the zoninq of 4.15 acres of land located adiacent to County Road 5 and Parkwood Lane from Townhouse Residential, TH, (1 du/5.000 square feet) to medium Densitv Residential. RCM (1 du/2,800 square feet). Mayor Kimble stated that a letter from Mr. Tim Nolde, Anchobaypro, Inc. has been received to table the public hearings until March 5, 2002. Motion by Councilmember Zoller, seconded by Councilmember Milbrandt to table the public hearings until the March 5, 2001 meeting and to renotify affected property owners that the hearing will be held on March 5. All in favor. NEW BUSINESS Appointment of Vice Mavor for 2002 Councilmember Zoller nominated Council member Milbrandt for Vice Mayor for 2002. Councilmember Milbrandt accepted. Motion by Councilmember Zoller, seconded by Councilmember Bealka to adopt Resolution 2002-08, designating Council Vice Mayor for 2002. All in favor. Ayes: Nays: Absent: Councilmember Bealka, Milbrandt, Zoller and Mayor Kimble None Councilmember Rheinberger Five-vear Capital Improvement Proqram City Administrator Kriesel reviewed the five-year Capital Improvement Program. He stated that this information is a planning tool for Council. Motion by Councilmember Milbrandt, seconded by Councilmember Zoller to adopt Resolution 2002-09, adopting the five-year Capital Improvement Program. All in favor. Ayes: Nays: Absent: Councilmember Bealka, Milbrandt, Zoller and Mayor Kimble None Councilmember Rheinberger COMMUNICATIONS/REQUESTS Letter from Dallas and Eileen Zimmerman Page 8 of 10 City Council Meeting No. 02-01 January 8, 2002 Mayor Kimble reviewed the letter from Dallas and Eileen Zimmerman and their donation to the Police Department. Mayor Kimble commended Police Chief Dauffenbach and his department for their continued commitment and service to the residents of the City. COUNCIL REQUEST ITEMS Councilmember Bealka asked Public Works Director Eckles about the water lake quality of Long Lake. Public Works Director Eckles reviewed the issues on flooding and water levels of the lake. He stated that staff would be working on this issue over the next 6-18 months. He stated that the DNR wants the stream improvements done before dealing with Long Lake issues. Councilmember Bealka asked Community Development Director about the Cottage Residential District regarding 3-car tandem garages. He stated that he would investigate this issue. Community Development Director Russell reviewed the requirements in this area and stated that in the Cottage Residential District is limited to two-stall garages. Council member Bealka requested that Council consider opening the meeting with the Pledge of Allegiance. Mayor Kimble stated that he thought it was a good idea and we should look into it. STAFF REPORTS (continued) Community Development Director Russell reminded Council about the T.H. 36 Partnership Study. Mr. Russell stated that the CDBG applications are due in February and asked if the North Hill project should be in the application. Councilmember Zoller stated that it should still be included. ADJOURNMENT Motion by Councilmember Zoller, seconded by Councilmember Milbrandt to adjourn the meeting at 8:05 p.m. All in favor. ~~~ ATTEST: ~~. JUCV/d Diane F. Ward, City Clerk Page 9 of 10 City Council Meeting No. 02-01 January 8, 2002 Resolution 2002-01, directing payment of bills Resolution 2002-02, relating to financing of certain proposed projects to be undertaken by the City of Stillwater; establishing compliance with reimbursement bond regulations under the Internal Revenue Code Resolution 2002-03, reapportioning special assessments for Parcel No. 28.030.20.12.0086 to Parcel No. 28.030.20.12.0105 pursuant to combing lands Resolution 2002-04, ordering preparation of plans and specifications for Fire Department Ladder Truck and authorizing advertisement for bids. Resolution 2002-05, authorizing salary increase for Nile Kriesel from January 1 - March 31,2002 Resolution 2002-06, ordering improvements and preparation of plans and specifications for Curve Crest Boulevard Industrial Park Street Lighting Project (Project 2000-13A). All in favor. Resolution 2002-07, approving subdivision for property located at 6750 Stillwater Boulevard. Resolution 2002-08, designating Council Vice Mayor for 2002 Resolution 2002-09, adopting the five-year Capital Improvement Program. Page 10 of 10