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HomeMy WebLinkAbout7997 (Res.) - I ... . ;11I. ~" r RESOLUTION NO. 7997 ESTABLISHING DOWNTOWN PLAN ACTION COMMITTEE A. PURPOSE In order to help facilitate the improvement of the Downtown through the implementation of the Downtown Plan, a Downtown Plan Action Committee is established. The Committee Shall abide by the terms and conditions as described below. B. COMPOSITION AND SIZE The Committee shall have nine members, comprised of one member each from the Planning Commission and Heritage Preservation Commission, two Council members and five members of the community representing Downtown property or business owners, representatives of financial institutions, past members of the Downtown Plan Steering Committee and other residents interested in improving the Downtown. The Committee shall be appointed for a two year term beginning January 1989. All members shall be appointed by the City Counc i 1. C. ORGANIZATION A Chairman and Vice-Chairman shall be elected annually from among the committee members at the first meeting of January to serve at the pleasure of the committee. r During the absence of the Chairman, the Vice-Chairman shall exercise and perform all the duties of the Chairman. D. DUTIES AND POWERS 1. The Downtown Plan Action Committee shall make recommendation to the City Council regarding implementation of the Downtown Plan consistent with the goals, objectives, guidelines, policies, plans and programs contained in the plan. 2. The Downtown Plan Action Committee shall prepare an annual work program report for Downtown improvements, including a multi-year capital improvement program and financing plan. The report shall include a description of previous years activities. The report should be presented to the Council in October of each year. r 3. The Downtown Plan Action Committee shall exercise such functions with respect to Downtown improvements as directed by the City Council. 4. The Downtown Plan Action Committee shall seek and obtain public comments on improvement projects that affect business, property owners and the community at large. 5. If any committee members should be absent for three consecutive regular meetings of the Downtown Plan Action Committee without excuse, he/she shall relinquish hiS/her seat in the Commission. 1 . f" - . . . N E. MEETINGS 1. Regular Meeting - the Committee shall establish a regular meeting schedule at its first meeting in January. 2. Study Sessions/Workshops - The Committee may be convened as a whole, or as a committee of the whole, for purposes of holding a study session provided that no official action shall be taken. 3. Agenda - the agenda for each meeting of the Downtown Plan Action Committee shall be prepared by the Community Development Director or his Staff with the cooperation and approval of the Chairman, or in his/her absence, the Vice-Chairman. F. ORDER OF BUSINESS 1. The order of business shall be as follows: The Chairman shall take the chair precisely at the hour appointed for the meeting and shall immediately call the Committee to order. Members present and absent shall be recorded. The agenda shall be approved as submitted or revised. The minutes of any preceding meeting shall be submitted for approval. Any member of the audience may comment on any matter which is not listed on the agenda. The public shall be advised of the procedures to be followed in the meeting. The Committee shall then hear and act upon those proposals scheduled for consideration or public hearing, together with such other matters of business and report as the Committee or Community Development Director finds to require Commission consideration. 2. Motions. The Chairman of the Committee, or other presiding officer, may make and second motions and debate from the chair subject only to such limitations of debate as are imposed on all members of the Commission. a. b. c. d. e. f. r g. r 3. Voting. a. A quorum shall consist of five members. b. The affirmative vote of a majority of Committee present is necessary for it to take action. c. Recommendation of the annual work pro9ram shall take a two-thirds vote or the affirmative vote of six members. 4. Record of Votes. The record of the Committee's proceedings shall show the vote of each member, including if they were absent or qualified to vote on the matter considered. G. RECORD OF MEETING The Community Development Director shall be the Secretary to the Committee and maintain a complete and accurate summary of meetings and proceedings. 2 .." .. r r r " Adopted by Council this 6th day of December, 1988. ATTEST: ;)~ j/),UA)~~~~ CLERK 3 - - MAYOR I I IDr;