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HomeMy WebLinkAbout2018-05-17 DTPC Packet DOWNTOWN PARKING COMMISSION AGENDA Thursday May 17, 2018 8:30 AM Conference Room 213, City Hall 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF APRIL 19, 2018 MINUTES 4. SPECIAL EVENTS 4.01. Lumberjack Days 5. NEW BUSINESS 5.01. Rydeen Carriage Rides (tabled until May at applicant’s request) 5.02. JX Event Center – Parking mitigation plan amendment 5.03. Short Term Home Rental 209 South Main Street - Parking mitigation plan 5.04. Forge & Foundry Distillery – Parking mitigation plan 5.05. Handicapped parking during events – discussion 5.06. Northern Vineyards – Food vending truck parking 6. UPDATES 6.01. Stillwater Mills on Main 7. ADJOURNMENT DOWNTOWN PARKING COMMISSION MEETING MINUTES April 19, 2018 REGULAR MEETING 8:30 A.M. Chairwoman Pelletier called the meeting to order at 8:31 a.m. Present: Chairwoman Pelletier, Commissioners Hopfe, Glynn, Johnson, Lettner, Anderson, McAllister Absent: Council Liaison Junker Staff: Community Development Director Turnblad, Police Chief Gannaway, Parking Enforcement Officer Pasket, Zoning Administrator/Assistant Planner Olson- Williams APPROVAL OF AGENDA Chairperson Pelletier added item number 6.05 to the agenda, which would be to discuss the impact of road construction on State Highway 95. ELECTION OF OFFICERS Chairperson Pelletier nominated Daren Andersen as the chair for the coming year. Commissioner Lettner 2nd the nomination, which passed unanimously. Chair Andersen nominated Commission Pelletier as the vice-chair. Commission Johnson seconded the nomination, which passed unanimously. APPROVAL OF MINUTES Approval of December 21 meeting minutes Minutes were accepted as presented. Pasket noted that the record should show that there was some confusion on the use of Lot 4 by the Cruisin’ on the Croix Car Show. He mentioned he will meet with the organizer, Frank Fabio, before the show starts to show him which spots could be used by the car show. And Downtown Parking Commission April 19, 2018 Page 2 of 3 that the event organizer would need to supply the cones or barriers to reserve the parking spaces. NEW BUSINESS New Commissioner The Parking Commission welcomed new Commissioner Heidi McAllister. Stillwater Mills on Main Community Development Director Turnblad reviewed the request. The owner of the commercial space in Mills on Main requested the City to delete Condition 6(J) from the Special Use Permit for the facility. Though the facility exceeds all required parking for both the residential and commercial space in the building, the Heritage Preservation Commission included Condition 6(J) in their approval of the design permit for the project, which requires the commercial garage parking spaces to be made available to the general public after business hours. When the City Council approved the Special Use Permit for the building, it included the Heritage Preservation Commission condition. Chair Anderson stated that he could see no reason to keep the condition. The project meets or exceeds all of its parking requirements. No parking mitigation was required. Commission Hopfe agreed with Chair Anderson. Patrick Juetten, representing the commercial portion of the project, and Dave Luth representing the residents, we both in attendance. They confirmed that what was stated in the meeting was how they understood the situation as well. Chair Andersen moved to recommend that the City Council should delete Condition 6(J) from the Special Use Permit. The motion was seconded by Commissioner Johnson and it passed unanimously. SPECIAL EVENTS Music on the River Assistant Planner Olson-Williams reviewed the request by Woody McBride to put on an event series in the Lowell Park Amphitheater, which would be known as Music on the River. The series would occur on June 10, July 8, August 12 and September 9 from 12:00 PM to 2:30 PM. On these four Sundays a variety of music, theater acts and family programming would be presented free to the public. Downtown Parking Commission December 21, 2017 Page 3 of 3 McBride asked the City to allow him to reserve two parking spaces in Lot 9, from 10:30 to 3:30 on the four dates. Commissioner Pelletier said that the reduction to 4 dates and only 2 parking spaces is a sizeable improvement from the last time the series was presented to the Parking Commission a year ago. Commissioner Lettner moved to approve the reservation of the two spaces in Lot 9 on the requested dates. Fee for the reservation would be $12, and the event organizer would be responsible for reserving the two spaces with cones himself. The motions was seconded by Commissioner Hopfe, which passed unanimously. North Star Grand Prix Turnblad introduced the special event request. He stated that the bike race route and the request for reserved on-street parking, as well as the reservation of Lots 16 and 17 are the same as last year. The main change is that the event has been moved off Father’s Day to July 17th. Commissioner Pelletier moved approval of the request with the fee of $516. Commissioner Glynn seconded the motion, which passed unanimously. NEW BUSINESS Short Term Rental request for parking mitigation Turnblad reviewed the item. Croixview Properties is planning to convert the two apartments on the second floor at 114 N Main Street to a one bedroom Short Term Rentals. The Short Term Rental ordinance requires one guest parking space for a single bedroom short term rental. So the two units will require two parking spaces. The property has no on-site parking, so Croixview Properties is requesting that the Parking Commission approve a mitigation plan that allow the two spaces to be in the public parking system. Staff recommended approval with the conditions found in the staff report dated April 11, 2018. This will require the purchase of two monthly parking permits. Commissioner Glynn moved approval of the request with the two conditions found in the staff report. The motion was seconded by Commissioner Hopfe, which passed unanimously. Downtown Parking Commission April 19, 2018 Page 4 of 3 Rainbow Contractor Rainbow Contractor is a sub-contractor on the Lift Bridge restoration project. They have requested the use of the six northerly most parking spaces in Lot 2 for a year. They would like to store materials there. City Planning staff had told the sub-contractor that the Parking Commission would not support the use of Lot 2 and asked them if another location would work for them. There was consensus amongst the Commissioners that if Lot 4 was acceptable, while leaving the drive aisle unobstructed, they would be willing to consider that. They would also be willing to allow the Lot north of the Zephyr Theater to be used for this purpose, since the Theater project would likely not be completed this year. Though the Theater owners would have to approve of this, since they are leasing it from the City. Construction work on Hwy 95 City Engineer Sanders explained that there will be two periods during which traffic on Hwy 95 will be impacted this summer. The first starts April 26 and will run a week or two. During this time one lane will be open and flagmen will keep traffic moving in both directions. The second will be a 21 day period during May when the highway will be closed between the Oasis and Sunnyside Marina. There will be no closure or construction north of the Oasis. UPDATES Police Chief Gannaway gave an update on the bike rodeo that will be held in May in Lot 12. Turnblad explained the Veteran’s Memorial event on Memorial Day. As in previous years, the City Council has allowed the event to be held in Lot 19 without charge. Chair Andersen moved to recommend not fee this year as will. Commissioner Pelletier seconded the motion, which passed unanimously. ADJOURNMENT The meeting was adjourned at 9:31 a.m. Respectfully Submitted, Bill Turnblad, acting secretary TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: May 9, 2018 RE: Lumberjack Days special event permit BACKGROUND The Locals have submitted a special event permit application for Lumberjack Days 2018. The event is scheduled to set up in Downtown Stillwater on Thursday, July 19. The actual event would be Friday the 20th through Sunday the 22nd. Clean up would be on Monday the 23rd. COMMENTS During this five day period all or portions of Municipal Lots 5, 8b and 9 will be reserved for the festival. In addition, Mulberry Circle and a portion of Water Street would be closed during the majority of this time period. As can be seen on the attached map, the lots would be used as follows: Municipal Lot Spaces Used Days in Use Standard fee 5 7 Thur, Fri, Sat, Sun (4 days @ $3/space/day) + (1 day @ $1.50/space/day) = 84 + 10.50 = $94.50 8b (east side only) 19 Thur, Fri, Sat, Sun (4 days @ $3/day/space) + (1 day @ $1.50/space) = 228 + 28.50 = $256.50 9 30 Thur, Fri, Sat, Sun (4 days @ $3/space/day) + (1 day @ $1.50/space/day) = 360 + 45 = $405 Mulberry Circle 21 Thur, Fri, Sat, Sun (4 days @ $9/space/day) = $756 Water St 15 Thur, Fri, Sat, Sun (4 days @ $9/space/day) = $540 The RFP that the City distributed to potential event producers several years ago offered Lots 2, 4, 5, 6, 7 and 9 as part of the event venue. The Locals have opted not to reserve Lots 2, 4, 6 or 7 (145 spaces), but are asking to use 19 spaces on the east side of Lot 8b. So, the net is 126 fewer parking lot spaces than the City offered for the event. The normal charge for these parking spaces would be $2,052.00. REQUEST Though the Council has committed the parking spaces to The Locals as a City contribution to the festival, the Parking Commission should still review the parking lot use proposal and make comments. Attachments: Application form bt DOWNTOWN PARKING COMMISSION DATE: April 12, 2018 RE: Rydeen carriage rides PREPARED BY: Bill Turnblad, Community Development Director BACKGROUND Matthew Rydeen would like to operate a weekend carriage ride business in Downtown Stillwater. The business as planned would require a license from the City for the route over public streets. And, it would also require permission to stage the horse and carriage in two public parking spaces. DETAILS The proposed plan is to offer one carriage for public rides on Saturdays, Sundays and occasional Fridays. Hours of operation would be no earlier than noon and no later than 9 PM. Mr. Rydeen owns and trains the horses and would also be the carriage driver. Carriage proposed for Downtown use The horses are kept in Stillwater Township, where they would return each night. The carriage itself is stored at his parents’ home at 418 West Maple in Stillwater. A small horse trailer would be parked there when the horse is working. The route between 418 West Maple and Downtown would be: Maple to 5th Street to Laurel Street to 3rd Street to Mulberry Street to Water Street. Page 2 of 3 The desired staging area, where the horse and carriage would stand during rides, would be two parking spaces at the north end of Municipal Lot 8b, as seen below. Preferred staging area Proposed carriage ride route The proposed route is shown to the right. During high water when Sam Bloomer Way is closed, the route would have to stay on Water Street. Also, an emphasis was placed on staying off of Main Street. But, to avoid the steep grades of Mulberry and Nelson, Main Street is part of the proposed route between Nelson Street and Nelson Alley as well as between Commercial Street and Mulberry Street. REQUEST Mr. Rydeen is requesting the Parking Commission to approve the use of two parking spaces in Municipal Lot 8b. These spaces are labelled “staging area” in the photo to the right. Page 3 of 3 COMMENTS 1. Carriage ride companies have operated in town a number of times over the years. The most recent company ran into considerable resistance over time because of the smell associated with horse waste. Without running water and a good way to keep parking spaces clean during the waiting periods, numerous complaints were generated. So, a detailed plan should be required for keeping the staging area and route clean. 2. With the general lack of parking spaces during most times on weekends, the carriage owner should talk with private lot owners Downtown to see if their lots could be used as the staging area. 3. The reservation dates must be established in advance. This should be decided upon before the Parking Commission approves the reservation of any parking spaces. As with the beercycle and trolley, if the actual number of days is less than the number of days reserved, that difference would be calculated upon request of the business at the end of the season. 4. A street improvement project is planned for Downtown this summer that will impact the proposed route. An alternate route should be proposed for use during the construction period. Though the route is not the Parking Commission’s primary concern, the alternate route will need to be a part of the discussion with the City Council. 5. There are repeated issues with the reserved parking space for the beercycle. It is anticipated that enforcing the reservation of the two parking lot spaces for the carriage ride will be equally difficult to enforce. 6. If the Parking Commission considers allowing two parking spaces to be reserved, the fee for the reservation will be $3 per day per space. The reservation fee will have to be paid in advance prior to issuance of the route license. RECOMMENDATION Mr. Rydeen is in the process of talking with private parking lot owners Downtown to see if the carriage staging area can be located on private property. It is hoped that additional information will be available prior to the Commission meeting. Until then, staff is not offering a recommendation on the request. ACTION REQUIRED The Parking Commission should review the request and decide whether to approve. Attachments: Application materials bt Downtown Stillwater Carriage Ride Proposal My objective is to run a weekend carriage ride business downtown Stillwater. The business is called Carriage Rydeen LLC, and I have insurance quotes with carriage insurance companies, which I will purchase upon approval of this proposal. I would be bringing one of my trained horses from Stillwater Township to my parents’ house at 418 Maple St. W. Stillwater, MN. This is where my carriage is stored and I would leave my small two horse trailer and truck in the driveway. I would then drive downtown with the horse and carriage. Horse will return to Stillwater Township each night. I would be interested in finding a parking spot that I could use to park between rides as well as keep some hay, water, and a waste container. At night, when leaving town, I would pick these up. Nothing would be left in town when I leave at night. Horse manure and urine will be caught by a bag attachment behind the horse. I plan to have a container that I could dump waste into between rides if needed. Payment for carriage rides will be collected by myself via cash or card. I will be using the phone app Square Reader for card transactions. My hope would be to do this on Saturdays and Sundays, as well as some Fridays. I would like to give rides from early afternoon into the evening. No earlier than 12 p.m. or later than 9 p.m. Please let me know if there is any additional information that you may need. Thank you, Matt Rydeen Carriage Rydeen LLC 651-734-8427 6120 Oxboro Ave. N. Apt. 305 Oak Park Heights, MN 55082 1 Bill Turnblad To:mrydeen07@aol.com Cc:Erik Olson-Williams Subject:RE: Horse Drawn Carriage Rides in Downtown Stillwater Matt, I’ve taken a look at your proposal. We had a carriage ride company in town for a number of years. The owner ran into considerable resistance over time because of the smell associated with horse waste. Without running water and a good way to keep parking spaces clean during the waiting periods, numerous complaints were generated. So, you’ll need a detailed plan for keeping the waiting spaces clean. Is water available? How will the odors be contained? On hot summer days is it necessary to empty the accumulated waste receptacles? Whether water is available will be tied to the parking spaces you are looking at reserving. We need to know which specific spaces you are thinking of reserving. Preferably, it would be in a privately owned parking lot where water is available and there is a storm sewer in the lot. Though the previous carriage ride company was allowed to reserve on- street spots on South Main, the Parking Commission is no longer allowing the reservation of any spots on Main Street. And, because public parking is so scarce during peak weekend hours, they are very difficult to be convince these days to allow reservation of parking spaces even in public parking lots. Have you talked with any private lot owners Downtown to see if their lots could be used? If the Parking Commission were to approve use of public parking spaces (which I believe will be a difficult sales pitch), they first would want to know that you have contacted the private parking lot owners. Bill Turnblad Community Development Director City of Stillwater From: mrydeen07@aol.com [mailto:mrydeen07@aol.com] Sent: Monday, April 02, 2018 10:23 AM To: Abbi Wittman <awittman@ci.stillwater.mn.us> Cc: Bill Turnblad <bturnblad@ci.stillwater.mn.us>; Diane Ward <dward@ci.stillwater.mn.us>; Dave Magnuson <DTMagnuson@magnusonlawfirm.com>; Erik Olson-Williams <eolson-williams@ci.stillwater.mn.us> Subject: Re: Horse Drawn Carriage Rides in Downtown Stillwater Hello all, You will find pictures, route ideas, and my proposal. Please let me know if you need any more information, or what the next step would be. Thank you, PLANNING REPORT TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: May 14, 2018 RE: Parking mitigation plan amendment – JX Event Center at 123 N 2nd St Background In the summer of 2015 Judd Sather received approval of a multi-tenant Special Use Permit and parking mitigation plan for the former Connolly Shoe Factory located at 123 North 2nd Street. A summary of the parking mitigation plan from 2015:  Lower Level (accessed off of Commercial Street): catering, brewery, lounge and storage. o Parking need prior to 2015 would have been 22 spaces for the lower level. o Proposed 2015 uses required 40 spaces. o The increased demand was 18 spaces, which required mitigation at $10/space/month, or $180 per month.  Main Level (accessed off of 2nd Street North): used for offices and other uses permitted by right in the Central Business District. o No change was proposed in 2015. Therefore, no increased demand was anticipated. So, no parking mitigation was required for this floor.  Upper Level: an 800 occupancy event venue. o The average event occupancy was estimated by Mr. Sather to be 400 people. The Parking Commission accepted this number. At a rate of 1 space per 3 people, the total number of spaces required would be 134. Of this 134 cars, Mr. Sather estimated that 75% would park in the ramp and pay standard rates. The Parking Commission accepted this as well. So, the remaining 25% were required to be mitigated. Which is to say, 34 were required to be mitigated at $340 per month.  Therefore, the total number of spaces required to be mitigated in 2015 was 52 at $520 per month.  A condition of approval was that the lower and main levels could not be utilized as rentable area for events or event functions. Mr. Sather has been operating for several years now and has not found tenants for some of the spaces as planned in 2015. So, he is requesting an amendment to his Special Use Permit and parking mitigation plan to be allowed to change the mix of uses. Proposed amendment The main elements of the proposed change are:  Lower level - Additional event center space is planned for areas that were identified in 2015 as future brewery area. This additional event space will have a commercial catering kitchen. The applicant has indicated that the primary use of this space will be restaurant like when rented by private groups. It is labelled as “restaurant” in the layout below. But, when not used this way, the owner will likely make it available to the public for bingo, comedy, or for small musical performances. This space would also have an attached patio. o The 2015 parking mitigation plan identified a need for 40 parking spaces on this lower level. o The required parking for this floor with the proposed changes would become 531 spaces. The seasonal patio would add another 8 spaces May through October. o The pre-2015 parking need was 22 spaces. o The increased demand over pre-2015 usage, which needs to be mitigated, is now 31 off-season and 39 spaces during the May through October high season.  Main level – Some of the office space on the main level is proposed to be converted to a conference room and two challenge rooms (aka escape or puzzle rooms). The conference 1 Speak Easy and new catering/restaurant/event area = 5,900 sf (1/120 first 5,000 sf and 1/100 over 5,000) = 51.7 spaces; storage = 1,080 spaces divided by 1,000 = 1 space; restaurant patio = 1,000 sf divided by 120 = 8.3 seasonal spaces. room would be available to tenants of the building, but could also be rented by others. This space would be available for break-out space for conference attendants, for example. The two escape rooms will be available to conference attendees and the general public. o The office uses of the main level previously required 302 parking spaces. o The proposed changes would require 303 parking spaces. o The change in use does not cause an increased parking demand that needs to be mitigated.  Upper level – The upper level is the event space and will remain the same. o The 2015 parking mitigation plan required 34 spaces for this floor. No changes are planned, so 34 spaces will still need to be mitigated. 2 8,900 sf of leasable office space divided by 300 = 29.67 spaces 3 6,940 sf of leasable office space divided by 300 = 23.1 spaces; 420 sf of storage divided by 1,000 = 0.42 spaces; 840 sf puzzle rooms with 10 people per room divided by 3 = 6.67 spaces. Total of 30.19 spaces Summary of parking mitigation ALTERNATIVES The Downtown Parking Commission has several available alternatives: A. Approve the request to use public parking to satisfy the required parking for the proposed changes, with the following conditions: 1. The parking mitigation fee will be invoiced quarterly by the City. 2. The fee is to be paid upon receipt of City invoice. Failure to pay fees within 30 days of invoice will be certified for collection with real estate taxes. The applicant waives any and all procedural and substantive objections to the parking mitigation fee in-lieu of on-site parking requirements, including but not limited to a claim that the City lacks authority to impose and collect the fees. The applicant agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this provision. B. Determine that the public parking system has reached capacity and deny the request to use public parking to mitigate for the lack of on-site parking. bt Use 2015 mitigation required Total mitigation required for current proposed changes Lower level 18 31 off season 39 high season Main level 0 0 Upper level 34 34 Total 52 65 off season 73 high season 209PLANNING REPORT TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: May 11, 2018 MEETING DATE: May 17, 20148 RE: Parking mitigation plan – Short Term Rental at 209 S Main St Introduction Happy Bridge, LLC owns the commercial structure located at 209 Main Street South and has submitted necessary applications to operate three Type C Short Tem Home Rentals (STHR) at this property. A Type C STHR is a dwelling unit that is offered to transient guests for a period of less than 30 consecutive days, and which does not serve as the owner’s primary residence. 209 South Main (in middle of picture) Since no on-site parking is available on the property, a parking mitigation plan will need to be approved by the Downtown Parking Commission. Analysis Each of the two units has a single bedroom. The short term rental ordinance requires one parking space for each of the one bedroom units. Since there is no parking available on the property, the owner is proposing to purchase a monthly residential parking permit for each of the units. The guests would then park in Municipal Lots 3, 4, 5, 10 or 11 [marked with red stars in the map below]. Excerpt from Downtown parking map It should be noted that residents of the three apartments already use the municipal parking lots. So, the conversion to short term rental units will not increase the impact of the property upon the public parking system. RECOMMENDATION Staff recommends approval of the request to purchase three monthly residential passes, with the following conditions: 1. The fee for the three residential parking permits (currently $10 per space) will be invoiced to the building owner quarterly by the City. 2. The fee is to be paid upon receipt of the City invoice. Failure to pay fees within 30 days of invoice will be certified for collection with real estate taxes. The applicant waives any and all procedural and substantive objections to the parking mitigation fee in-lieu of on-site parking requirements, including but not limited to a claim that the City lacks authority to impose and collect the fees. The applicant agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this provision. Attachments: Application packet bt DOWNTOWN PARKING COMMISSION DATE: May 10, 2018 CASE NO.: 2018-22 APPLICANT: Andrew Mosiman and Christie Wanderer representing Forge & Foundry Distillery REQUEST: Parking mitigation plan for Distillery and Tasting Room 107 E Chestnut (former armory building) REPORT BY: Bill Turnblad, Community Development Director BACKGROUND The applicants are proposing to operate a craft distillery and tasting room, doing business as Forge & Foundry Distillery in the garage area of the former armory on Chestnut and 3rd Streets. In 2016 the group received a Special Use Permit and approval of a parking mitigation plan to operate the business in the existing building at 124 South 2nd Street. However, that space did not work out. The tasting room proposed at the new location, as with the previous one, would allow patrons to purchase and sample spirits produced on the site, as well as cocktails from spirits made on the site. The distillery’s tasting room will be open to the general public Wednesdays through Sundays. Production will occur throughout the week. 2,472 square feet of the armory will be dedicated to the distillery. Of that, 1,500 square feet would be the production area. Forge & Foundry Distillery Page 2 SPECIFIC REQUEST Since there is no parking available to the distillery on the property, the company has requested approval of mitigation plan that would allow all parking to occur in the public parking system. ANALYSIS 12 parking spaces are required for the use. Use Area in square feet Rate Required parking Tasting room 909 1/120 sf 7.58 Office 177 1/300 sf 0.59 Foyer 87 NA 0 Production area 1,299 1/325 sf 4.0 Total 2,4721 12.17 Since there are no parking spaces available to the distillery, they are requesting that the public parking system be allowed to satisfy their parking requirements. The City Zoning Code makes allowances in the Downtown Parking District for “alternate” methods of meeting a property’s parking requirements. Essentially the options are to lease nearby private spaces, or if sufficient space is available, to rely on the public parking system. If the Parking Commission approves use of the public parking system, then a fee is charged per space to offset the City costs for providing those spaces. We refer to this as “mitigation parking”. Currently, the fee for mitigation parking is $10 per month per space. Often when there is a request to use the public system for parking mitigation, the Commission requests information on the cumulative number of mitigation spaces approved. That data is presented in the attached memo. In summary however, two tables are included here from that report. Table 1 – Mitigation Spaces in Use Spaces % of total public system2 Currently invoiced: off-season months 2313 12.9% Currently invoiced: warm season months 272 15.2% Current + approved, not yet operating: off-season 258 14.4% Current + approved, not yet operating: warm season 299 16.7% 1 In addition there will be a bathroom that will be shared by other tenants of the building. 2 1,791 spaces, excluding the 51 publicly owned spaces in Lot 8a (“River Market” Lot) 3 Including 52 for JX Event Center, though the entire building is not yet leased out Forge & Foundry Distillery Page 3 Table 2 – Mitigation and deficit residential parking Spaces % of total4 Currently invoiced: off-season months + deficit residential 2865 16.0% Currently invoiced: warm season months 327 18.3% Current + approved, not yet operating: off-season 313 17.5% Current + approved, not yet operating: warm season 354 19.8% Table 1 shows the percentage of the public system impacted by business mitigation parking. And, Table 2 shows the cumulative impact of both business mitigation plans and of grandfathered residential units downtown that most likely do not have on-site parking. It is Table 2 that shows the worst case scenario. If the 12 spaces are added to the last row of Table, which is existing and approved but not yet operating mitigation plans, then 20.4%6 of the public parking system is committed and therefore potentially unavailable at any given time downtown. ALTERNATIVES The Downtown Parking Commission has several available alternatives: A. Approve the request to use public parking to satisfy the required parking for the distillery, with the following conditions: 1. The parking mitigation fee will be invoiced quarterly by the City. 2. The fee is to be paid upon receipt of City invoice. Failure to pay fees within 30 days of invoice will be certified for collection with real estate taxes. The applicant waives any and all procedural and substantive objections to the parking mitigation fee in-lieu of on-site parking requirements, including but not limited to a claim that the City lacks authority to impose and collect the fees. The applicant agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this provision. B. Determine that the public parking system has reached capacity and deny the request to use public parking to mitigate for the lack of on-site parking. RECOMMENDATION Staff believes that the 20% commitment level for mitigation and residential parking is nearing maximum capacity. But, Municipal Lot 17 (next to Teddy Bear Park) has some capacity during peak patronage times for the distillery, as does on-street parking on 3rd Street. So, we believe another 12 spaces will not put the public system over capacity and recommend Alternative A. attachments: Parking mitigation data memo Applicant materials bt 4 Not including the 51 publicly owned spaces in Lot 8a (“River Market” Lot) 5 Including 52 for JX Event Center, though the entire building is not yet leased out 6 20.2% when the Crosby Hotel’s public deck is built this summer. DOWNTOWN PARKING COMMISSION DATE: May 10, 2018 TOPIC: Downtown parking mitigation totals FROM: Bill Turnblad, Community Development Director BACKGROUND The old armory building will likely need off-site parking in order for it to be renovated for a new use. To aid the Parking Commission in its consideration of the proposed distillery portion of the building, staff has calculated the total number of parking spaces that have been approved for Downtown business mitigation plans. And, what percentage that represents of the total public spaces in the Downtown parking system. And in order to create a more realistic picture of available parking in the downtown area during peak demand periods, private parking lot spaces and number of downtown residential units are also presented for your consideration. The number of business parking permits being sold is not included in this consideration, because they do not compete for peak parking demand spaces. DATA Table 1 – Mitigation Spaces Spaces % of total1 Currently invoiced: off-season months 2312 12.9% Currently invoiced: warm season months 272 15.2% Current + approved, not yet operating: off-season 258 14.4% Current + approved, not yet operating: warm season 299 16.7% Table 2 – Public Parking Spaces Lot number Total spaces 1 98 2 84 3 33 4 29 5 7 6 16 7 16 8a 51 8b 75 1 1,791 spaces, excluding the 51 publicly owned spaces in Lot 8a (“River Market” Lot) 2 Including 52 for JX Event Center, though the entire building is not yet leased out Parking mitigation Page 2 9 30 10 48 11 45 12 101 13 23 14 8 15 13 16 47 17 97 18 60 19 75 20 22 Sub-total 978 Ramp 248 Marked Street 468 Unmarked Street 148 Total 1842 Total public spaces = 1,791 (1,842 if the 51 spaces leased by River Market are included. And once the public parking deck is completed by The Crosby Hotel, there will be a net gain of 21 more public parking spaces3. The total then without 8a will be 1,812.) Table 3 – Residential units downtown Facility Units Parking provided Deficit The Lofts 99 132 0 Terra Springs 175 4264 0 Rivertown Commons 96 295 15 Mills on Main 98 1966 0 Other units 40 07 40 Totals 508 783 55 Table 4 – Mitigation and deficit residential parking Spaces % of total8 Currently invoiced: off-season months + deficit residential 2869 16.0% Currently invoiced: warm season months 327 18.3% Current + approved, not yet operating: off-season 313 17.5% Current + approved, not yet operating: warm season 354 19.8% 3 52 space parking deck minus the number of surface spaces there were previously available in Lots 13 and 14, which was 31. 4 This includes spaces for commercial uses as well as residential. 5 Most Rivertown Commons residents do not own vehicles. Still, the 29 spaces provided does not meet the needs of the residents and visitors. 15 spaces in the city parking ramp are assigned to the residents by permit. 6 This does not include the 73 spaces assigned to the commercial property. 7 It is assumed that these 40 units do not have on-site parking. Though, on rare occasions they do. 8 Not including the 51 publicly owned spaces in Lot 8a (“River Market” Lot) 9 Including 52 for JX Event Center, though the entire building is not yet leased out Parking mitigation Page 3 Table 4 shows total maximum impact of all mitigation spaces and deficit residential spaces. This assumes that all mitigation parking spots are used at one time, and that all deficit residential parking spaces are provided by public parking lots. But, we know that some owners of residential property have leases with downtown property owners who have private parking lots. Table 5 Private parking spaces downtown (not including residential facilities): Lots with +25 spaces Property Spaces Dock Café 32 Freight House 32 Us Bank 28 Cub 60 Water Street Inn 64 Maple Island Brewing 31 The Crosby 4910 Downtown marina, all uses 68 Desch office building 106 Zephyr Theater 51 Brick Alley/Commander 50 Scattered smaller lots 607 Total 1,178 The total number of private spaces in the downtown parking district is 1,961. This number includes both commercial and residential surface and garage spaces. With 1,842 public parking spaces, the downtown parking system has 3,803 spaces. This number will grow to 3,824 when the Crosby is completed this year. bt 10 Does not include the 52 spaces on the public parking deck above the 49 space surface parking lot. TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: May 11, 2018 RE: Discussion – Handicapped parking during events Background This week Mayor Kozlowski received an email from a constituent frustrated with handicapped parking during downtown events. Comment Here is the text received. We are an active family who tries to get out and enjoy our town the best we can. The parking in downtown is very limited. Especially parking for people who have challenges. Whenever there is an event they use the parking lots for the event which uses the handicapped parking. Then there are no spots and we have to find street parking if we are lucky enough to actually find a spot. Last year during Lumberjack Days was the worst as we asked security to use the handicapped spots that The Locals were occupying. Security wouldn’t allow us to. We asked River Market to allow us to and they would not budge after the security walked over there and told them not to let us in. It was a horrific experience. It made us feel very unwelcome in the town we live in, pay taxes in, etc. Request Consider comment and discuss options. bt PLANNING REPORT TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: May 11, 2018 RE: Parking mitigation plan - Food trailer at 223 N Main St Introduction Northern Vineyards Winery has submitted an application on behalf of Kowalski’s Market to allow a Kowalski’s food vending trailer to be located at 223 North Main Street every other Friday afternoon from July through October. If approved, the food vending would operate between 3:00 and 7:00 pm. City Code1 requires that food vendors receive a seasonal outdoor sales license from the Planning Commission. The Planning Commission approved the license May 9th, with the caveat that any conditions imposed by the Parking Commission would become part of the license. 223 North Main (in middle of picture) 1 Section 41-7, Subd. 2 The vending trailer, which can be seen below, would use all four of the parking spaces. Analysis Since the four parking spaces are privately owned, there is no direct impact upon the public parking system. However, there is an indirect impact. Customers and employees that would normally park on the private property during the eight dates proposed will now need to park in the public system while the spaces are occupied by the vendor. In 2015 the City Council adopted a policy that as long as a private parking lot downtown is only used for two events a year, there would be no need to request a Special Use Permit or mitigate the impact upon the public parking. So, the City would give the vendor credit for two days but require mitigation for the other six dates. This would be consistent with other vending that has been approved in private parking lots downtown. The mitigation fee for four public parking spaces for the six dates would be $602. RECOMMENDATION Staff recommends approval of the license request, with the following conditions: 1. The vendor or property owner must mitigate the loss of four parking spaces through a fee to use that many spaces in the public parking system. If all four spaces are not needed for the vending trailer, a pro-rated fee would apply. 2. The fee for the parking spaces must be paid in full prior to the license becoming effective. Attachments: Applicant letter bt 2 July-September = $3/space/date. October = $1.50/space/date