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HomeMy WebLinkAbout2018-03-26 PRC minutesCITY OF STILLWATER PARKS AND RECREATION COMMISSION MEETING March 26, 2018 Present: Chairwoman Linda Amrein, Commissioners Scott Christensen, David Brandt, Bill McGlynn, Sam Nelson and Sandy Snellman Absent: Commissioners Rob McGarry, Bill McGlynn and Council Representative Mike Polehna Staff: Public Works Superintendent Tim Moore APPROVAL OF MINUTES Possible approval of Februa 26 2018 meeting minutes Motion by Commissioner Snellman, seconded by Commissioner Brandt, to approve the February 26, 2018 meeting minutes. All in favor, 6-0. OPEN FORUM There were no public comments. ACTION ITEMS Boutwell Farm Public Works Superintendent Moore provided the staff report which stated that Kevin von Riedel, Westridge Development, LLC, plans to develop a property of about 4.9 acres at 12588 Boutwell Road. The property includes the farm house originally owned by Reverend Boutwell. Both the farm house and a granary will be saved. The preliminary plat for the project, to be known as Boutwell Farm, shows ten single family lots that are proposed to be rezoned RA, single family residential. Boutwell Farm Road will be constructed to serve the ten lots. The road will temporarily have access to Boutwell Road via an easement encumbering Lot 10. When the property to the east develops, Boutwell Farm Road will be extended through that property and intersect with Boutwell Road in alignment with Minar Avenue. At that time, the temporary connection will be removed. The 40 foot wide temporary road easement will then be vacated, but a 30 foot wide utility easement will remain in place for the public utilities that will be located there. A sidewalk is planned for the south side of Boutwell Farm Road. It will connect to the trail that already exists on the north side of Boutwell Road. The Comprehensive Plan's park chapter shows no planned trails through the property. There is a system of bituminous trails throughout the area, and numerous natural trails maintained in the neighborhood that interconnect with the bituminous trail system. Staff finds it consistent with the Comprehensive Plan to require trail dedication to be in the form of cash rather than trail improvements on the property. If the Parks Commission recommends requiring fees in lieu of trail Parks and Recreation Commission Meeting March 26, 2018 improvements, then trail fees will be due on nine of the ten lots. The existing house is exempt. The trail fee for a single family home is $500. Therefore, $4,500 would be due for the trail fees at the time the final plat is released. The Comprehensive Plan identifies no parks on the property. If the Parks Commission recommends requiring fees in lieu of land or improvements, then park fees will be due on nine of the ten lots. The park fee for a single family home is $2,000. Therefore, $18,000 would be due for the park fees at the time the final plat is released. Staff recommends constructing the sidewalk as described above and dedicating $22,500 in park and trail fees to be due prior to the release of the final plat. Motion by Commissioner Brandt, seconded by Commissioner McGlynn, to recommend to the Council that park and trail dedication fees of $22,500 be required for the development of Boutwell Farm. All in favor, 6-0. Music in the Park Public Works Superintendent Moore reported that Woody McBride has changed his proposed schedule for 2018 Music in the Park to one Sunday per month, June 10, July 8, August 12 and September 9. Times, setup, layout and takedown remain the same as previously proposed. Motion by Commissioner Snellman, seconded by Commissioner Nelson, to recommend that the Council approve the application for Music in the Park for 2018. All in favor, 6-0. INFORMATION ITEMS There were no information items. COMMISSION ITEMS/TOPICS Commissioner Terms Chairwoman Amrein noted that terms are expiring for herself and Commissioners Snellman and Christensen. She led discussion of the re -appointments. Commission Chair and Vice Chair Chairwoman Amrein said she is open to someone else being Chair. Commissioners expressed their desire to have Amrein remain as Chair and Commissioner McGarry remain as Vice Chair. Motion by Commissioner Snellman, seconded by Commissioner McGlynn to elect Amrein as Chair and McGarry as Vice Chair. All in favor, 6-0. Mr. Moore reported that the City Council would like to resume the practice of informally interviewing the Chair of each Commission. Page 2 of 3 Parks and Recreation Commission Meeting March 26, 2018 Commissioner Christensen said he feels the Parks Commission should become a stronger advocate before the City Council on some issues. He would like to have better communication with the Council about issues involving the parks. ADJOURNMENT Motion by Commissioner Snellman, seconded by Commissioner McGlynn, to adjourn. All in favor, 6-0. The meeting was adjourned at 7:52 p.m. Respectfully submitted, Julie Kink Recording Secretary Page 3 of 3