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CITY OF STILLWATER
STILLWATER PARKS AND RECREATION COMMISSION
NOTICE OF MEETING
MONDAY, APRIL 23, 2018 AT 7:00 PM
The City of Stillwater Parks and Recreation Commission will meet on Monday, April 23, 2018, at
7:00 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street.
AGENDA
1, Approval of the March 26, 2018 Minutes
2. Open Forum - The Open Forum is a portion of the meeting to address the Board on
subjects which are not a part of the meeting agenda. The Board may take action or reply
at the time of the statement or may give direction to staff regarding investigation of the
concerns expressed. Out of respect for others in attendance, please limit your
comments to 5 minutes or less.
Action Items
3. Pioneer Park Restroom
4. Northland Park Projects
Information Items
5. Bridgeview Park and Downtown Trail Update
Commission ItemsffopicS
CITY OF STILLWATER
PARKS AND RECREATION COMMISSION MEETING
March 26, 2018
Present: Chairwoman Linda Amrein, Commissioners Scott Christensen, David
Brandt, Bill McGlynn, Sam Nelson and Sandy Snellman
Absent: Commissioners Rob McGarry, Bill McGlynn and Council Representative
Mike Polehna
Staff: Public Works Superintendent Tim Moore
APPROVAL OF MINUTES
Possible approval of Februa 26 2018 meeting minutes
Motion by Commissioner Snellman, seconded by Commissioner Brandt, to approve the
February 26, 2018 meeting minutes. All in favor, 6-0.
OPEN FORUM
There were no public comments.
ACTION ITEMS
Boutwell Farm
Public Works Superintendent Moore provided the staff report which stated that Kevin
von Riedel, Westridge Development, LLC, plans to develop a property of about 4.9
acres at 12588 Boutwell Road. The property includes the farm house originally
owned by Reverend Boutwell. Both the farm house and a granary will be saved. The
preliminary plat for the project, to be known as Boutwell Farm, shows ten single
family lots that are proposed to be rezoned RA, single family residential. Boutwell
Farm Road will be constructed to serve the ten lots. The road will temporarily have
access to Boutwell Road via an easement encumbering Lot 10. When the property
to the east develops, Boutwell Farm Road will be extended through that property
and intersect with Boutwell Road in alignment with Minar Avenue. At that time, the
temporary connection will be removed. The 40 foot wide temporary road easement
will then be vacated, but a 30 foot wide utility easement will remain in place for the
public utilities that will be located there. A sidewalk is planned for the south side of
Boutwell Farm Road. It will connect to the trail that already exists on the north side of
Boutwell Road. The Comprehensive Plan's park chapter shows no planned trails
through the property. There is a system of bituminous trails throughout the area, and
numerous natural trails maintained in the neighborhood that interconnect with the
bituminous trail system. Staff finds it consistent with the Comprehensive Plan to
require trail dedication to be in the form of cash rather than trail improvements on the
property. If the Parks Commission recommends requiring fees in lieu of trail
Parks and Recreation Commission Meeting
March 26, 2018
improvements, then trail fees will be due on nine of the ten lots. The existing house
is exempt. The trail fee for a single family home is $500. Therefore, $4,500 would be
due for the trail fees at the time the final plat is released. The Comprehensive Plan
identifies no parks on the property. If the Parks Commission recommends requiring
fees in lieu of land or improvements, then park fees will be due on nine of the ten
lots. The park fee for a single family home is $2,000. Therefore, $18,000 would be
due for the park fees at the time the final plat is released. Staff recommends
constructing the sidewalk as described above and dedicating $22,500 in park and
trail fees to be due prior to the release of the final plat.
Motion by Commissioner Brandt, seconded by Commissioner McGlynn, to recommend
to the Council that park and trail dedication fees of $22,500 be required for the
development of Boutwell Farm. All in favor, 6-0.
Music in the Park
Public Works Superintendent Moore reported that Woody McBride has changed his
proposed schedule for 2018 Music in the Park to one Sunday per month, June 10,
July 8, August 12 and September 9. Times, setup, layout and takedown remain the
same as previously proposed.
Motion by Commissioner Snellman, seconded by Commissioner Nelson, to recommend
that the Council approve the application for Music in the Park for 2018. All in favor, 6-0.
INFORMATION ITEMS
There were no information items.
COMMISSION ITEMS/TOPICS
Commissioner Terms
Chairwoman Amrein noted that terms are expiring for herself and Commissioners
Snellman and Christensen. She led discussion of the re -appointments.
Commission Chair and Vice Chair
Chairwoman Amrein said she is open to someone else being Chair. Commissioners
expressed their desire to have Amrein remain as Chair and Commissioner McGarry
remain as Vice Chair.
Motion by Commissioner Snellman, seconded by Commissioner McGlynn to elect
Amrein as Chair and McGarry as Vice Chair. All in favor, 6-0.
Mr. Moore reported that the City Council would like to resume the practice of
informally interviewing the Chair of each Commission.
Page 2 of 3
Parks and Recreation Commission Meeting
March 26, 2018
Commissioner Christensen said he feels the Parks Commission should become a
stronger advocate before the City Council on some issues. He would like to have
better communication with the Council about issues involving the parks.
ADJOURNMENT
Motion by Commissioner Snellman, seconded by Commissioner McGlynn, to adjourn.
All in favor, 6-0. The meeting was adjourned at 7:52 p.m.
Respectfully submitted,
Julie Kink
Recording Secretary
Page 3 of 3
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To: Parks and Recreation Commission
From: Tim Moore, Public Works Superintendent
Date: April 19, 2018
Re: Pioneer Park Restroom
Staff has been meeting with Mark Balay of Balay Architects regarding the Pioneer Park Restroom
project. During this time we have focused on creating a preliminary layout and design for the bathroom
facility. Attached are 2 options of the layout for your review. Mr. Balay will be at the meeting Monday
night with updated information.
A public information meeting/open house will be scheduled at the May 21St Parks and Recreation
Commission meeting. Comments will then be gathered and incorporated into plans for the Commission
review at the June 25th meeting. The Commission will then make a recommendation to City Council for
approval on July 3rd. If City Council approves the project, then plans and specs will be prepared for
advertisement of bids with a goal of contract awarded and a construction start date after Labor Day.
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PRELIMINARY CONCEPT ALTERNATIVE FOR:
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To: Parks and Recreation Commission
From: Tim Moore, Public Works Superintendent
Date: April 19, 2018
Re: Northland Park Projects
BACKGROUND
Last fall as part of an Eagle Scout Project, one horseshoe pit was replaced. At that time the remaining
pits were removed. Volunteers from the horseshoe league have been working through the winter
building new frames for new pits to be installed this spring. Grading, placement and restoration will be
done with volunteers and Public Works staff.
DISCUSSION
Some other improvements can be made to Northland Park at reasonable costs, possibly with Public
Works staff this summer. One item is to enlarge the outdoor pleasure rink located between the lower
ball field and the hockey rink. Attached is a preliminary plan showing the proposed rink layout. The
other would be to construct a bituminous trail entrance into the park on Bayberry Avenue and
Hawthorne Lane. There is $40,000 in the 2018 Parks Capital Outlay budget that can be used for this
project.
RECOMMENDATION
The Parks and Recreation Commission should discuss the option of constructing bituminous trail
entrance using Parks Capital Outlay funds and give recommendation to staff.
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To: Parks and Recreation Commission
From: Tim Moore, Public Works Superintendent
Date: April 19, 2018
Re: Bridgeview Park and Downtown Trail Update
MNDOT has a contractor under contract for the completion of the south loop trail from downtown to
the south city limits along Highway 95. Following is the contractors proposed schedule and list of work
to be done for the project. The project will be the week of 4/23/2018:
1. Construct upper portion (Sunnyside to the Oasis Cafe) of the loop trail along the railroad tracks.
2. Complete construction of the lower trail to the Sunnyside entrance.
3. Construct a parking lot at Sunnyside and TH 95.
4. Construct a road from Sunnyside entrance to the City's lift station along the river.
5. Add storm sewer along TH 95.
6. Complete trail construction in front of the Freight House.
7. Install fiber optic cable along TH 95 to the Lift Bridge.
The contractor has indicated that work will start with tree removals along the trail, then proceed to
railroad track and ties removal. The trail in front of the Freighthouse and the parking lot at Sunnyside is
to be completed by Memorial Day. All work is to be completed by the end of August. TH 95 from the
Sunnyside entrance to the Oasis Cafe is scheduled to be shut down for a three week period in May.
Dates at this time are unknown.
Some links for more information on the loop trail project:
htt : /_www.dat.state.mn.us/stcroixcrossing/pdf/Loop-trail-fact-sheet.odf
http: www.dot.state.mn.us/stcroixcrossing/pdf._Minnesota-Loop-Trail-Map.pdf
And traffic impacts:
http://www.dot.state.mn.us/metro projects/hwy95sti,llwater/index.html
More information on the St. Croix River Crossing Project can be found at:
http://www.dot.state.mn.us/stcroixcrossing/design.htmI
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